HomeMy WebLinkAboutCS 16-09
Cis, REPORT TO
EXECUTIVE COMMITTEE
PICKERING Report Number: CS 16-09
Date: June 8, 2009 121
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Formal Quotations - Quarterly Report for Information
Recommendation:
That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding Formal
Quotations - Quarterly Report for Information be received for information.
Executive Summary: Council approved the Purchasing By-law on November 5,
2001 which includes a request to have a summary of contract awards arising from the
formal quotation process be forwarded to Council as information only on a quarterly
basis.
Financial Implications: Not applicable
Sustainability Implications: The City's participation in cooperative purchasing
initiatives reduces paper and administrative costs.
Background: In accordance with Purchasing Policy Item 04.06, a summary of
contract awards arising from the formal quotation process is provided herein for the
information of Council.
Report CS 16-09 June 8, 2009
Subject: Formal Quotations - Quarterly Report for Information Page 2
122
Formal Quotations Summary
January 1, 2009 to March 31, 2009
PST Included / GST Extra (unless stated otherwise)
Reference No. Description Award Status
Award Date
Heating, Ventilation & Air
Q-3-2008 Conditioning (HVAC) Service Ongoing
Vendor: Ace Services Hourly Rates operating
February 1, 2009 Effective to January 31, 2010. costs 2009-
Year 2 of 2 year contract 2010
Electrical Repair Services Ongoing
Q-29-2008 Vendor: MDK Electric
Vendor: Vickery Electric Hourly Rates operating
February 1, 2009 Effective to January 31, 2010. costs 2009-
Year 2 of 3 year contract 2010
Plumbing Repair Services Ongoing
Q-30-2008 Vendor: Don Valley
Mechanical Ltd. Unit Prices operating
February 1, 2009 Effective to January 31, 2010. costs 2009-
Year 2 of 3 year contract 2010
Cooperative tender for Supply
of Lamps and Ballasts
Host: Durham District School
Board (DDSB)
T06-36 Participants: Region of
Durham, DDSB, Oshawa, Various Prices Operating
February 4, 2009 Ajax, Whitby, Pickering, Costs 2009
Clarington,
Vendor: Osso Electric
Effective to December 31,
2009.
Year 3 of 3 year contract
Report CS 16-09 June 8, 2009
Subject: Formal Quotations - Quarterly Report for Information Page 3 123
Reference No. Description Award Status
Award Date
Cooperative tender for
Duplicating Paper
Host: Town of Whitby
Participants: Durham,
Oshawa, Ajax, Whitby, Ongoing
W01-2009 Pickering, Clarington,
Uxbridge, Scugog, Durham Various Prices operating
March 10, 2009 Non-Profit Housing, MPAC, costs 2009-
March
College 2010
Vendor: Buntin Reid
Effective to February 28,
2010.
Year 1 of 3 year contract
Cooperative tender for Supply
& Delivery of Asphalt
Host: City of Oshawa
Participants: Durham,
C2008-114 Oshawa, Ajax, Whitby, Ongoing
Pickering, Clarington, Scugog Various Prices operating
March 10, 2009 Vendor: Lafarge for Hot & costs 2009-
Cold Mix 2010
Vendor: Innovative Surface for
High Performance Cold Mix.
Effective to January 31, 2010.
Year 1 of 1 year contract
Cooperative tender for Supply
of Sodium Chloride
Host: Region of Durham
Participants: Durham, Ongoing.
T-280-2006 Oshawa, City & County of operating
Peterborough, Ajax, Whitby, Various Prices costs 2009-
March 17, 2009 Pickering, Clarington, 2010
Uxbridge, Kawartha Lakes
Vendor: Canadian Salt Co.
Effective to May 31, 2010.
Year 2 of 2 year contract
Report CS 16-09 June 8, 2009
Subject: Formal Quotations - Quarterly Report for Information Page 4
124
Reference No. Description Award Status
Award Date
Cooperative tender for Catch
Basin Cleaning Services
Host: Region of Durham
Q-207-2009 Participants: Durham, Ongoing
Pickering, Clarington, Various Prices operating
March 17, 2009 Uxbridge, Brock, Scugog costs 2009-
Vendor: Superior Catch Basin 2010
Services
Effective to March 16, 2010.
Year 1 of 3 year contract
Cooperative tender for
Delivery of Sodium Chloride
Host: Region of Durham
Participants: Durham,
Oshawa, City & County of Ongoing
T-279A-2008 Peterborough Ajax, Whitby, Various Prices operating
March 17, 2009 Pickering, Clarington, costs 2009-
Uxbridge, Kawartha Lakes 2010
Vendor: Shepstone Haulage
Effective to May 31, 2010.
Year 2 of 2 year contract
Security Services Ongoing
Q-15-2008 Vendor: Securitas Canada operating
March 27, 2009 Effective to March 31, 2010. Various Prices costs 2009-
Year 2 of 3 year contract 2010
Attachments: Not applicable
Report CS 16-09 June 8, 2009
Subject: Formal Quotations - Quarterly Report for Information Page 5
125
Prepar By: Approved/Endorsed By:
Vera A. f-errg-emacher Gillis A. Paterson
Manager, Supply & Services Director, Corporate Services & Treasurer
C.P.P., CPPO, CPPB, C.P.M., CMM III
VF:vw
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
C
Thomas J. 6ui4/RbW, CMM III
Chief Administrative Officer