Loading...
HomeMy WebLinkAboutJune 8, 2009 Citq 00 Executive Committee Meeting d4~ Agenda Monday, June 8, 2009 PI ft I Council Chambers Following Special Council Meeting Chair: Councillor Dickerson (1) MATTERS FOR CONSIDERATION PAGES 1. Director, Operations & Emergency Services, Report OES 22-09 1-6 No Parking By-law, Sheppard Avenue, -Amendment to By-law 6604/05 RECOMMENDATION 1. That Report OES 22-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 2. Director, Operations & Emergency Services, Report OES 28-09 7-13 Tender No. T-4-2009 - Municipal School Crossing Guard Program RECOMMENDATION 1. That Report OES 28-09 of the Director, Operations & Emergency Services regarding Tenders received for the administration, supply and service of the municipal school crossing guard program be received; 2. That Tender No. T-4-2009 submitted by Staffing Services in the total tendered amount of $999,553.80 (GST included) with a net project cost of $951,956.00 be approved for the period September 2009 to June 2012, subject to the annual review and extension to the contract by the Manager, Supply & Services; 3. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and Accessible For information related to accessibility requirements please contact P I E G Linda Roberts Phone: 905.420.4660 extension 2928 N!:N TTY: 905.420.1739 Email: Irobe rtsCa.citvofpickerina.corn Executive Committee Meeting Agenda Monday, June 8, 2009 PI 'IN'5 nG Council Chambers Following Special Council Meeting Chair: Councillor Dickerson 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 3. Director, Operations & Emergency Services, Report OES 31-09 14-23 Architectural Services - Don Beer Arena Accessibility Improvements RECOMMENDATION 1. That Report OES 31-09 of the Director, Operations & Emergency Services regarding Architectural Services be received; 2. That notwithstanding the Purchasing Policy, the proposal submitted by Jurecka + Associates Architects Inc. to provide architectural services for the design of accessibility and operational improvements at the Don Beer Arena be accepted; 3. That the total gross project cost of $105,000 and a net project cost of $100,000 including disbursements for the architectural services for the Don Beer Accessibility Improvements be approved; 4. Should the grant funding applications for this project be approved, that Jurecka + Associates Architects Inc. be engaged for the contract administration with costs to be included and funded as part of the total contract award, which will be dealt with in a subsequent tender award Report to Council; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the Don Beer Arena Accessibility Improvements architectural service as follows: a) The costs of Phase I, detailed design in the amount of $100,000 plus GST to be financed by a transfer from the Don Beer Reserve as per the approved 2009 Capital Budget; b) The costs of Phase II, contract administration, in the amount of $30,400 plus GST will not be awarded until such time as grant funding for construction is confirmed; Executive Committee Meeting Agenda Monday, June 8, 2009 PI KERI Council Chambers Following Special Council Meeting Chair: Councillor Dickerson c) The Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 14-09 24-120 Updated Sian By-law RECOMMENDATION 1. That Report CS 14-09 of the Director, Corporate Services & Treasurer be received; 2. That the proposed sign by-law, included as Attachment #1, providing regulations for signs erected within the City of Pickering, be enacted; and 3. Further, that the appropriate staff of the City of Pickering be given the authority to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CS 16-09 121-125 Formal Quotations - Quarterly Report for Information RECOMMENDATION That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 6. Director, Corporate Services & Treasurer, Report CS 18-09 126-161 2008 Pre-Audit Balances of Reserves and Reserve Funds RECOMMENDATION 1. That Report CS 18-09 of the Director, Corporate Services & Treasurer be received for information; 2. That the Ontario Transit Renewal Reserve Fund be closed and the attached By-law to repeal By-law 6029/02 be enacted; 3. That the Dedicated Gas Tax Reserve Fund be closed and the attached By- law to repeal By-law 6418/04 be enacted; and, C q o0 Executive Committee Meeting Agenda Monday, June 8, 2009 7PICr-KERIN Council Chambers Following Special Council Meeting Chair: Councillor Dickerson 4. That the appropriate staff of the City of Pickering be given authority to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 20-09 162-169 Development Charges Reserve Fund - Statement of the Treasurer for 2008 RECOMMENDATION That Report CS 20-09 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 8. Director, Corporate Services & Treasurer, Report CS 22-09 170-201 2009/2010 Property and Liability Insurance Renewal RECOMMENDATION 1. That Report CS 22-09 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2009, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2009 to June 30, 2010 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, C-ty o0 Executive Committee Meeting Agenda Monday, June 8, 2009 I KERI Council Chambers Following Special Council Meeting Chair: Councillor Dickerson 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. (II) OTHER BUSINESS (III) ADJOURNMENT REPORT TO EXECUTIVE COMMITTEE I KERIN Report Number: OES 22-09 Date: June 8, 2009 01, From: Everett Buntsma Director, Operations & Emergency Services Subject: No Parking By-law, Sheppard Avenue, Amendment to By-law 6604/05 - File: A-1440 Recommendation: 1. That Report OES 22-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. Executive Summary: In response to concerns with roadway traffic flow, poor sightlines and driveway access difficulties due to vehicular on street parking on Sheppard Avenue, the City was asked to implement No Parking restrictions in order to ensure a clear travel path and unobstructed visibility. Having completed the review, staff support the request and hereby propose to amend the existing municipal traffic by- law as per the changes attached. Financial Implications: The acquisition and installation of no parking signs is estimated to cost approximately $2500 and can be accommodated within the Roads current budget account 2320.2409. Sustainability Implications: The concerns as presented to and the recommendations as generated by staff address traffic safety issues within the Corporate Healthy society objectives. Report OES 22-09 June 8, 2009 Subject: No Parking By-law, Sheppard Avenue Page 2 02 Background: In October of 2008, MP&E staff were asked by the corporate Customer Care Centre to respond to traffic operational concerns from a resident on Sheppard Avenue. Specifically, municipal staff were requested to investigate and implement No Parking restrictions on Sheppard Avenue ( near Whites Road) as a means of addressing difficulties caused by on street parking. Specifically, vehicular parking in proximity of the intersection (by students from the Dunbarton High School users of the Sheppard Avenue medical & dental clinic) is causing vehicles to navigate around parked cars impeding the use of the westbound left turn lane and impacting intersection operations. Additionally, municipal by-law staff have indicated prolific on-street parking abuse by users of the adjacent townhouse condominium project. In conjunction with the review, staff are endeavouring to correct the current discrepancy between the current parking regulations and signs. Although there are numerous signs on both the north and south side of Sheppard Avenue which indicate No Parking (anytime, see sketch attached), there are currently no restrictions identified in the municipal traffic and parking by-law No. 6604/05. A municipal community consultation notice was issued in December, 2008. The notice proposed No Parking on both sides of Sheppard Avenue between Whites Road and Fairport Road to reflect the signs currently in place on Sheppard Avenue. The correspondence generated 10 replies, 6 in support noting concerns with the current difficulties and 4 in opposition noting a need to maintain some guest parking in the area. In response to resident concerns, the on-street parking restrictions were reduced to accommodate limited guest parking on the north side of Sheppard Avenue (see sketch attached). Consultation with the 4 residents whom initially noted opposition, all expressed their support and appreciation for the change and scheme as proposed. Consequently, staff in recognition of the community support recommend that the municipal Traffic By-law 6604/05 be amended to reflect No Parking on Sheppard Avenue as identified in the report (see sketch attached). The corresponding draft By- law amendment is attached. Attachments: 1. Parking scheme diagram 2. Draft By-law Amendment CORP0227-07/01 revised Report OES 22-09 June 8, 2009 Subject: No Parking By-law, Sheppard Avenue Page 3 Prepared Approved / Endorsed By: I Mi a Pelz ws i, ET Everett Buntsma Coordinat r, Tra is Operations Director, Operations and Emergency Services Visi~rd W. H born, P. Eng on Head, Municipal Property & Engineering RH:mp Attachments Copy: (Acting) Chief Administrative Officer Chief Administrative Officer Manager, By-law Services Superintendent, Municipal Operations Recommended for the consideration of Pickering City Council Thomas J. Qui , RD CMM 1,10 Chief Administrative Officer CORP0227-07/01 revised L w 7 La C a C O~ _ r y ~ ~ 0 IL Z ~ ' 0. N C O a- c m U) r~ + C 0. W U) Z Z 19 0111 E- ti F W N u.i UJ L~' 6L t air 14 yy~ A, T hm U h o a UJ Z N W a6 Z i f+ f LU ~ V) F~ 7f: f "g UJ a- QW2 O~ r> - a iYru~., V f'l~ b.. - Z waw a - ~It U { MW H ~ WW Z ? 1 Co t k ATTACHMENT #2 TO REPORT OES 22-09 1 of 2 05 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. /09 Being a By-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. WHEREAS, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and WHEREAS, it is deemed expedient to amend By-law 6604105 to establish a "No Parking" zone on Sheppard Avenue. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto by the following: SCHEDULE2 NO PARKING COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 HIGHWAY SIDE LIMITS (FROMfrO) PROHIBITED TIMES OR DAYS ADD Sheppard North Whites Road to Anytime Avenue 200 metres east; and Fairport Road to 250 metres west Sheppard South Whites Road to Anytime Avenue Fairport Road 2. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. ° ~FNB ~0REPORT #_D&5_22-oq By-law No. _z_ Page 2 06 BY-LAW read a first, second and third time and finally passed this day of 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk REPORT TO EXECUTIVE COMMITTEE PICKERING Report Number: OES 28-09 Date: June 8, 2009 7 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender No. T-4-2009 - Municipal School Crossing Guard Program - File: A-1440 Recommendation: 1. That Report OES 28-09 of the Director, Operations & Emergency Services regarding Tenders received for the administration, supply and service of the municipal school crossing guard program be received; 2. That Tender No. T-4-2009 submitted by Staffing Services in the total tendered amount of $999,553.80 (GST included) with a net project cost of $951,956.00 be approved for the period September 2009 to June 2012, subject to the annual review and extension to the contract by the Manager, Supply & Services; 3. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Executive Summary: As the current contract for the administration, supply and service of the municipal school crossing guard program as per quotation Q-17-2007 will expire on June 30, 2009, Tender T-4-2009 was issued on Thursday, April 9, 2009 and closed on Wednesday, April 29, 2009 with three bidders responding, of which one bid was deemed acceptable. The Operations & Emergency Services Department, Municipal Property & Engineering Division recommends acceptance of the bid submitted by Staffing Services. The City's purchasing policy requires staff to Report to Council on the results of the tender and financing in order to proceed with this project in a timely manner. Report OES 28-09 June 8, 2009 Subject: Tender T-4-2009 08 School Crossing Guard Program Page 2 Financial Implications: The annual cost for the provision of school crossing guards is provided for in account 2230.2399.0000. In the 2009 Current Budget, costs were estimated for the period of September 2009 to December 2009 for the new contract. The tender received by Staffing Services is within budget for this period. The total cost for crossing guards for 2009 will be within the budget provision of $330,000. The 2010 and 2011 Current Budgets will reflect the amounts in the awarded contract. Sustainability Implications: The concerns as presented to and the recommendations as generated by staff address traffic safety issues within the Corporate Healthy society objectives and the efficiencies gained through the service delivery of this contract satisfies the economic lens of sustainability. Background: The City of Pickering currently contracts the placement of 36 school crossing guard stations, the locations of which are outlined on the-sketch attached. The current contract for the supply and administration for school crossing guard services, Q-17-2007 will expire on June 30, 2009. The service provider, Adecco Employment Services Limited was awarded the contract for the 2007/2008 school year and extended for the optional second 2008/2009 school year. Tender T-4-2009 was issued on Thursday, April 9, 2009, advertised on the City's .website and closed on Wednesday April 29, 2009 with three bidders responding of which one bid was deemed acceptable. The bid submitted by Staffing Services in the total tendered amount of $999,554.00 (GST included) for 3 years is deemed acceptable. References, the proposed contract implementation scheme, the policy/ practice regarding absenteeism and vacations and the policy/ practice regarding training of both guard and supervisory staff have been checked and are deemed acceptable by the Coordinator, Traffic Operations. The Health and Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance as submitted by Staffing Services have been reviewed by the Coordinator, Health & safety and are deemed acceptable. This tender maintains the current number of crossing guard stations and conditions of service for the 2009/2010 school year (September 8, 2009 to June 30, 2010) with the possibility of extending the contract to the Company for two additional years (the 2010/2011 and 2011/2012 School Crossing Guard Program). The City reserves the right to: extend the contract period to the Company for the 2010/2011 School Crossing Guard Program based on the Company's 2010/2011 rates; extend the contract period to the Company for the 2011/2012 School Crossing Guard Program based on the Company's 2011/2012 rates, if in so doing the best interests of the City will be served.. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the securities available on this project, the tender is deemed acceptable. CORP0227-07/01 revised Report OES 28-09 June 8, 2009 Subject: Tender T-4-2009 School Crossing Guard Program Page 3 00, Upon careful examinations of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the bid submitted by Staffing Services for Tender T-4-2009 in the total tendered amount of $999,553.80 (GST included) for three years and that the total net project cost of $951,956 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memorandum dated April 30, 2009 Prepared By: Approved/Endorsed By: Mik elzow CET Ever untsma Co rdinator, r ffic Operations Director, Operations and Emergency Services Vera A: elgemacher Gillis A. Paterson C.P.P., CPPO, CPPB, C.P.M., CMM III Director, Corporate Services & Treasurer Manager, Supply & Services Rirnicipal rd W. Hol orn, P. Eng Di on Head, M Property & Engineering RH:mp Attachments Copy: (Acting) Chief Administrative Officer Chief Administrative Officer Manager, By-law Services Superintendent, Municipal Operations CORP0227-07/01 revised Report OES 28-09 June 8, 2009 Subject: Tender T-4-2009 Q School Crossing Guard Program Page 4 Recommended for the consideration of Pickering City Council Thomas J. umn, R., CM III Chief Administrative Officer CORP0227-07/01 revised .~REPORT# OF, 2.8-01 z Z C) (D -j V ~ N W J q 0z C- _ ❑ O CD . o (D z o cn /off O v/ N n/ r 0 cn W a 0 G t W w N q Z Qa wl{~ z LU o W ~ W W O ~ 1 2 z KEFO T# 06 29 aft ki PICKERING MEMO To: Richard Holborn April 30, 2009 Division Head, Municipal Property & Engineering From: Vera A. Felgemacher Manager, Supply & Services RECEIVED Copy: Supervisor, Engineering & Capital Works APR 3 0 2009 Subject: Tender No. T-4-2009 CITY OF PICKERING Tender for School Crossing Guard Program MUNICIPAL PROPERTY& ENGINEERING Closing: April 29 2009 Tenders have been received for the above project. Five (5) companies were invited to participate. An advertisement was placed on the City's Website. Four (4) companies purchased tendering packages, of which three (3) bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). One (1) bid.has been retained for review at this time. SUMMARY PST & GST included Bidder Total Tendered Amount $ After Calculation Check $ -Staffing Services $999,554.00 $999,553.80 Adecco Employment Services Automatic rejection - Certified cheque submitted was insufficient. Ltd. Reference: Purchasing By-law No. 5900-01, Procedure No. PUR 010- 001, 10.04, Item 9(d), IB Item 17, 18, 19, and TS Item 2 Cannon Security and Patrol Automatic rejection - Tender deposit not submitted. Reference: Purchasing By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Services Item 9(c), IB Item 17, 18, 19, and TS Item 1, 2 f'O REPORT# 0 ES 2-$ of M~ Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) a copy of the current and dated Health and Safety Policy to be used on this project; (b) a copy of the current Workplace Injury. Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) the City's Certificate of Insurance shall be completed by the bidder's agent, broker or insurer; Include the following items in your Report to Council: (a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety (b) ° any past work experience Staffing Services including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Staffing Services is not acceptable; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. VF/j Attachments April 16, 2009 Tender No. T-6-2009 Page 2 Tender for Waterfront Trial - Western Gateway Project e`tq REPORT TO EXECUTIVE COMMITTEE I KERI Report Number: OES 31-09 1 4 Date: June 8, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: Architectural Services - Don Beer Arena Accessibility Improvements - File: A-1440-001-09 Recommendation: 1. That Report OES 31-09 of the Director, Operations & Emergency Services regarding Architectural Services be received; 2. Notwithstanding the Purchasing Policy, the proposal submitted by Jurecka + Associates Architects Inc. to provide architectural services for the design of accessibility and operational improvements at the Don Beer Arena be accepted; 3. That the total gross project cost of $105,000 and a net project cost of $100,000 including disbursements for the architectural services for the Don Beer Accessibility Improvements be approved; 4. Should the grant funding applications for this project be approved, that Jurecka + Associates Architects Inc. be engaged for the contract administration with costs to be included and funded as part of the total contract award, which will be dealt with in a subsequent tender award Report to Council; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the Don Beer Arena Accessibility Improvements architectural service as follows: a) The costs of Phase 1, detailed design in the amount of $100,000 plus GST to be financed by a transfer from the Don Beer Reserve as per the approved 2009 Capital Budget; b) The costs of Phase 11, contract administration, in the amount of $30,400 plus GST will not be awarded until such time as grant funding for construction is confirmed; c) The Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. Report OES 31-09 June 8, 2009 Subject:. Architectural Services Don Beer Accessibility Improvements Page 2 Executive Summary: The Don Beer Arena Accessibility Improvements project was approved by Council in the 2009 Capital Budget subject to grant funding being made available by the Federal and Provincial Governments. The detail design for the project needs to be initiated immediately in order to meet the target construction start date of September, 2009. The Director, Operations & Emergency Services and the Division Head, Facilities Operations recommend that Jurecka + Associates Architects Inc. be retained to provide architectural services for the Don Beer Arena Accessibility Improvements project. Sustainability Implications: The proposed rehabilitation of the Rink One area of the Don Beer Arena, including the front lobby and second floor community centre will make this facility totally accessible to all Pickering residents. The proposed lateral expansion with a new building envelope will provide a higher standard of insulation, thereby reducing heat loss and heat gain. An extensive "green roof"will be installed over the new roof areas and will serve to offset the heat island effect, retain storm water and improve the carbon balance in the air. New mechanical and plumbing systems will reduce water consumption and improve energy efficiency. Financial Implications: 1. APPROVED SOURCE OF FUNDS O & ES Capital Budget Location Project Code Source of Funds Budget Required Don Beer Arena 5715. Don Beer Reserve $100,000 2. ESTIMATED PROJECT COSTING SUMMARY Architectural Fees, Phase 1 $96,000 Disbursements 4,000 Total $100,000 GST 5,000 Total Gross Project Cost $105,000 GST Rebate (5,000) Total Net Project Cost 100 000 (Under)/Over Budget p CORP0227-07/01 revised Report OES 31-09 June 8, 2009 Subject: Architectural Services 16 Don Beer Accessibility Improvements Page 3 Background: The City of Pickering has submitted applications for Federal (RinC) and Provincial (Ontario REC) funding to assist with the capital construction costs associated with the proposed Don Beer Arena Accessibility Improvements. The proposed funding for this project is as follows: Federal Provincial Grants $1,680,000. Federal Gas Tax Reserve Fund 420,000 Don Beer Reserve Fund 100,000 Debt Financed 320,000 Total Funding $2,520,000 In order to meet target dates for construction in September, 2009, detail design needs to be initiated immediately. Funding for Phase I of the architectural fees can be provided through the existing Don Beer Reserve. In 2008, Jurecka + Associates provided architectural and contract administration services for the rehabilitation of Rink Two at Don Beer Arena. Jurecka + Associates has also provided the conceptual design and associated preliminary cost estimates which enabled the City to proceed with grant funding applications on this project. Architect services were provided to our complete satisfaction. The Director, Operations & Emergency Services and Division Head, Facilities Operations recommend Jurecka + Associates Architects Inc. be retained for the design of the Don Beer Accessibility Improvements Project. Under Section 04.09 of the City's Purchasing Policy, a formal Request for Proposal should be called with respect to professional services. An exemption requires Council approval. At this time, only the detail design services are required. Should the City be successful in obtaining grant funding, the contract administration costs will be dealt with in the subsequent tender award Report to Council The Director, Operations & Emergency Services and Division Head, Facilities Operations recommend an exemption of the formal Request for Proposal for the architectural services for the Don Beer Arena Accessibility Improvements, Jurecka + Associates have performed similar services to our complete satisfaction and are familiar with the Don Beer Arena. Moreover, Jurecka + Associates are in the unique position of being able to complete the design in a timely manner in order to meet target construction. CORP0227-07/01 revised Report OES 31-09 June 8, 2009 Subject: Architectural Services Don Beer Accessibility Improvements Page 4 ~ The adoption of Recommendation 2 accomplishes this. This report and the recommendations have been reviewed with the Manager, Supply & Services and Director, Corporate Services & Treasurer who concur. Attachments: 1. Proposal from Jurecka + Associates Architects Inc. dated May 19, 2009 Prepared By: Approved/Endorsed By: Tony Prevedel Everett untsma Division Head, Facilities Director, Operations & Emergency Services Gillis Paterson Director, Corporate Services & Treasurer TP:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council r Thomas J Q~roative , R R, CMM III Chief Admini Officer CORP0227-07101 revised f0 REPORT #L~L:,51-60 i of -a-- 1 .Jurecka + Associates architects inc. 83 Harbord Street Toronto, ON, M5S 1G4 February 2, 2009 tel 416-972-9385 fax Revised May 19, 2009 866-475-7256 Y ~ niail@jurecka.com Tony Prevedel City of Pickering One, The Esplinade Pickering, Ontario L1V 61<7 Re: Proposal for Professional Services: DON BEER ARENA CHANGE ROOMS EXPANSION DETAILED DESIGN SERVICES Dear Mr. Prevedel: We have now designed schematic proposals for added skater's change facilities, ex- panded lobby and elevator access at Don Beer which would meet the future needs of the triple facility. In our last proposal we suggested a budget for schematic planning and now that there is an approved "vision" in place that seems to meet those needs, this fee proposal is provided to help you budget funds for the project to move forward in the near or not-so-near future. Amounts are based on the design being completed during 2009 with construction in 2010. We ask that you allow us to revisit these if the project does not move forward this year. We look forward to working with you on this and trust that this outline form proposal is sufficiently clear. We are always willing to clarify any aspects or to meet with you to re- view it in detail. Sincerely, Paul Jurecka Jurecka + Associates Architects Inc. Do, r E,'eer Arena Gliancieroems ProPC:>al for Professional SON/Ce , February 2. 2009 ATTq 1-,M NT#-/ a., fO RI PORT#6)(5 f-OCI 19 1.0 FIROPOSMD PROJECT TEAM Architects: JURECKA + ASSOCIATES, ARCHITECTS INC. 83 Harbord Street Toronto, Ontario M5S I G4 Tel: 416 972-9385 Fax: 866-475-7256 Project Architect Paul Jurecka, OAA MRAIC President, Jurecka + Associates coordination, liaison, project management Design and technical support Blair Jurecka Senior Designer Roberta Matarrazzo Designer Structural Engineers: HALSALL ASSOCIATES LIMITED 2300 Yonge Street.. Suite 2300 Toronto, Ontario Tel. 416-487-5256 Senior Engineer Shahe Sagharian, P.Eng. Principal, Halsall Associates Ltd Mechanical Erwineers: ES T I CONSULTANTS INC. 214 Merton Street, Suite 202 Toronto, Ontario M4S 1A6 Tel. 416-847-1200 Fax. 416-847-1203 Partner--in-charge (Mechanical) Eric Wong, P.Eng. Senior Designer. Asim Hader, P.Eng. Electrical Errgirleers: AXIOM ENGINEERING 214 Merton Street, Suite 202 Toronto, Ontario M4S 1A6 Tel. 416-847-1200 Fax. 416-847-1203 Partner-in-charge (Electrical) John Gulino, P.Eng. Don BeefAreoa Changerooms Proposal for Professional Services February 2 2009 2 10 1 2.0 PROJECT DESCRIPTION The following are the design elements to be included in the scope. Refer to the plans and elevations attached for context .1 The lobby will be expanded toward the entrance roadway to form a drop-off with a canopy serving the first arena. • re-configure the driveway entrance and parking to align with the rear lot; • handicapped accessible lobby will provide sheltered ramp and ele- vator as well as protected access to the hall stair ; ..2 Change rooms (First Floor Plan): will be reconfigured and ex- panded, including: • building additions to to south and east; • 6 change rooms with toilet and showers similar to rink 3; • Exit modified to pass through addition; • New storage room. .3 Public washrooms (First Floor Plan): The existing kitchen will be removed and HC accessible gang washrooms will be provided: .4 Revisions adjacent to rink 2 to include a new lunch room, reno- vated change rooms to rink 2, official's change rooms in existing " storage. .5 Renovation of the hall on the second floor including all new energy efficient HVAC. New HC accessible washroom (unisex) to serve the Hall above. .6 Terrace with intensive Green Roof accessible from the Hall above the change rooms addition. .7 New cladding and signage on the East Fagade. We understand that your current vision is to have tender documents to your pre- ferred list of contractors for construction during 2010. We believe that Pickering should be committed to building healthier neighbor- hoods in all senses of the idea, which includes building healthier buildings. The renovations should incorporate any environmentally healthy or sensitive ap- proaches and equipment and we will look for opportunities that will improve the sustainability of the existing building. Don Beer Arena Changerooms Proposal for Protessional Services February 2. 2009 ATTACHMENT; 4 21 17 it VVORK PROGRAM Phase 1 (2009) 3.1 Confirm program requirements, review regulatory framework, de- termine program to meet budget and schedule. We will meet with the Pickering Stakeholders to discuss and priori- tize requirements. We will bring to the discussion the regulatory requirements for the proposed use and occupancy, and the recommendations from the Engi- neer for mechanical installations. From confirmed measured drawings we will prepare design drawings and a preliminary budget for approval. meeting 1 3.2 Design Development & Budget Review We will provide Pickering Stakeholders with design drawings and outline specifications developed to meet your requirements. We will incorporate any changes and suggestions from you at this time. We will provide a schematic design budget estimate for review and discussion. meeting 2 3.3 Prepare tender documents and specifications The information learned in previous phases will be developed on AutoCAD into documents and specifications suitable for construction. Architec- tural, Mechanical, and Electrical drawings in imperial measure will be coordi- nated and packaged with written specifications to give a thorough description of design intent with regard to new and refurbished work. Drawings will describe the modifications in plans and sections with supporting details. A review of the design will be conducted at 90% complete to confirm program compliance. We will obtain from the Contract a final price for the pro- posed work, which will incorporate any pre-ordered items. The documentation will include but not be limited to at least the following draw- ings: Floor Plan(s) with partition types, dimensions, layout, and details Reflected ceiling plan(s) coordinating the ceiling, lighting, & mechanical_distribu- tion Building sections; Full wall sections; Elevator details; Schedules of doors, lintels, and finishes Details, interior elevations, cross sections Written specifications for principal trade sections. meetings 3&4 Don Boer Arena Changerooms Proposal for Professional Services February 2, 2009 ATTACHMENT i_()REPORT#~ 22 Phase II (2010) 3.4 Permit Submission We will accompany you to make application for building permit and liaise with building officials as required until the permit is received. Note: under regulations in place since Jan. 1, 2006, the "applicant" needs to be the owner or owner's agent. 3.5 Tender & Preparation of Contract We will prepare and distribute tender documents to a selected list of 3-4 contractors pre-approved by Pickering Stakeholders. We will conduct a mandatory site visit, answer questions from contractors, prepare and distribute any required addenda, and assist in the review of bids and contract award. We will prepare a standard CCDC2 construction contract. 3.6 Contract Administration, Site Review We will review shop drawings, attend regular meetings with the General Contractor, provide clarifications as required, document any required changes or instructions required and certify payments. We will make periodic reviews of the work during the construction to confirm compliance with the con- tract documents and report discrepancies. We will issue the certificate of sub- stantial completion at the end of the construction. We will issue deficiency list(s) and follow up as needed. Our service includes documentation and distribution of all minutes of meetings. 12 (bi-weekly) meetings Don Feer Arena chnnrferoo ms Proposal for Professional Services February 2, 2009 ATT CHMENT#...j__... fO REPORT# 4.0 FEEE The complete scope of coordinated consulting services as described in the Work Program 3.0 will be provided to the City of Pickering for fees as described below. Fees include for all salaries, overhead, and general conditions. We rec- ommend that you carry an additional sum to cover normally reimbursable and out of pocket project expenses such as printing, and couriers. Architectural, Structural, Mechanical, & Electrical design Estimated total consulting fees: Phase I (2009) Items 3.1 - 3.3 = $ .96,000.00 Phase II (2010) Items 3A - 3.6 = $ 30,400.00 Consulting total $ 126,400.00 PLUS GST Note: Not included: Testing, surveying, storm water, landscaping or other spe- cialized consulting Hourly rates of staff: P. Jurecka Principal Architect $110 / hr. B. Jurecka Associate/ Project Architect $ 85/hr R. Matarazzo Designer/ Draftsperson $ 55/hr J+A Junior Designer/ Draftsperson $ 45/hr Junior support or administrative staff $ 35/ hr recommended disbursements estimate: $1,500.00 Don Beel'AiemB C;hangeroom, Ptoposaf to/,Professicna! Services Fehmaiy 2, 2009 City REPORT TO EXECUTIVE COMMITTEE ICKERING Report Number: CS 14-09 Date: June 8, 2009 24 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Updated Sign By-law Recommendation: 1. That Report CS 14-09 of the Director, Corporate Services & Treasurer be received; 2. That the proposed sign by-law, included as Attachment #1, providing regulations for signs erected within the City of Pickering, be enacted; and 3. Further, that the appropriate staff of the City of Pickering be given the authority to give effect thereto. Executive Summary: On December 15, 2008, Council passed Resolution 262/08 authorizing staff to solicit input from industry stakeholders and the public regarding the proposed sign by-law. Resolution 262/08 also directed that, upon completion of that consultation process, staff provide Council with a recommended final sign by-law. After conducting the consultation process with industry stakeholders, commercial and industrial property owners and residents, staff have prepared a final draft by-law which establishes new sign regulations which meet the objectives set out in the by-law. The final by-law includes amendments considered appropriate as a result of comments received. Financial Implications: Sign fees have been adjusted to reflect the anticipated costs of sign administration and enforcement. Additional fees are applied to variance applications to offset the cost of this review process. An annual licence fee for billboards is prescribed to assist in funding the City's overall sign regulation obligations. The City is not expected to realize any significant additional revenue as a result of the fees set out in this by-law. Sustainability Implications: The proposed sign by-law reduces the permitted amount of portable signs and temporary signage such as election signs, reducing the consumption of resources for this purpose. Restrictions in these types of signage may be recognized by the community as an environmentally sensitive City initiative, in support of a more sustainable culture. A reduction in the existing signage clutter will improve the City's public spaces and may attract more pedestrian activity and economic investment. Report CS 14-09 Date: June 8, 2009 Subject: Updated Sign By-law Page 2 2~ 1.0 Background: In accordance with Council Resolution 262/08, a consultation outreach was conducted. That consultation process consisted of the following: • On January 30, 2009, 44 industry stakeholders and persons who had previously expressed an interest were sent letters with a copy of the proposed sign by-law attached. Each recipient was asked to review the proposed sign by-law and to provide comments. • 579 commercial and industrial property owners were sent notification by mail of the proposed sign by-law and directed to the City's website or the Clerk's department to obtain a copy. All letters and notifications included information respecting an upcoming Open House relating to the proposed sign by-law, which was to be held on March 26, 2009. • Follow-up notices respecting of the proposed sign by-law Open House appeared on the City's website and on the Community Page of the News Advertiser on March 4th, 11th and 25th, 2009. • At the Open House on March 26, 2009, sign by-law Highlight Summary Information Boards were displayed summarizing the key provisions contained in the draft by-law (see Attachment #2). Five people attended the Open House. • Immediately following the Open House, the proposed sign by-law and a PDF version of the "Highlight Summary" were placed on the City's website. This notice provided any interested party another opportunity to submit comments respecting the proposed sign by-law until April 17, 2009. Written comments were received from 2 residents, 7 business owners and 4 sign companies (see Attachments #3 to #15). See Attachment #16 for a summary of the public/industry comments and staff's conclusions based on those comments. ' • In addition to the review done by industry stakeholders, commercial and/or industrial property owners, the public and Council (see Attachment #17) the proposed sign by-law has been reviewed extensively by Planning & Development, Municipal Law Enforcement Services and the City Solicitor. As the consultation process is now complete and comments from all interested, parties have been considered, staff is recommending that the attached sign by-law be enacted. Report CS 14-09. Date: June 8, 2009 Subject: Updated Sign By-law Page 3 Attachments: 1. Draft Sign By-Law (dated May 14, 2009) 2. Sign By-law Highlight Summary 3. Email from Carlisle Miller, Resident 4. Letter from Rod Mason, Resident 5. Letter from Jean Roy, Canadian Petroleum Products Institute 6. Email from Paul Avis, Beauty-Full Spa & Weight Loss Treatment Centre Inc. 7. Email from Teena, Manager, Tropix Restaurant 8. Letter from Aaron Wisson, Mattamy Development Corporation 9. Letter from Lou lacvino, Go Transit 10. Email from Allen Smoskowitz, Steele Valley Developments 11. Email from Jerry Mauldin, Director, Operations, Ultimate Canadian Cheer & Dance 12. Email from Laurrie and Brian, Active Mobile Signs 13. Email from David Stuckless, Magnet Signs 14. Letter from Isabella Cerelli, Permitting Supervisor, PRIDE Signs Limited 15. Letter from Stephen McGregor, National Director, Real Estate, CBS Outdoor 16. Public/Industry Comment Summary 17. Council's Comments (December 8, 2008) 18. Sign By-law Amendment Summary 19. Report to Executive Committee CS 53-08 Prepared By: Approved/Endorsed By: Kim er Thompson, CPSO, CMMI Debi Wilcox, CMO, CMMIII Manager, By-law Enforcement Services City Clerk I L Tim , OAA Gillis Paterson Chief Building Official Director, Corporate Services & Treasurer Copy: (Acting) Chief Administrative Officer Chief Administrative Officer Recommended for the consideration of Pickering City Council Thomas inn, R MR, CMM III Chief Administrative Officer ATTACH IWA~NT4_1 C"5 Draft May 14, 2009 27 THE CORPORATION OF THE CITY OF PICKERING E BY-LAW NO. /09 DR, A T A by-law to regulate signs in the City of Pickering. WHEREAS pursuant to paragraph 7 of subsection 11(3) of the Municipal Act, 2001 a lower-tier municipality may pass by-laws respecting signs; AND WHEREAS signs are necessary to advertise or identify services, businesses, locations and provide other information; AND WHEREAS, if not effectively regulated, signs may create a nuisance, affect public safety and detract from the character of the community. NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Pickering enacts as follows: PART I - INTERPRETATION Objectives 1. This by-law shall be applied and interpreted in a manner consistent with the following objectives: • Reasonable means should be available to the public to erect signs on property in order to identify facilities, businesses and services located thereon. • Signs should not create any distraction or safety hazard for pedestrians or motorists, or create any other danger to the public. • Signs should not create any adverse impacts on adjacent public or private property. • Signs should not detrimentally alter the physical appearance and architecture of any building. • Signs should not create unnecessary visual clutter due to their size, number or location. • Temporary signs should be strictly regulated in order to limit the visual impact on the built environment and the consumption of resources. L Sign By-law No. XXXX/09 Page 2 Definitions 2. In this by-law, "area", as it relates to a sign, means the area of the sign facing in one direction; "applicant" means an owner, or any person authorized by an owner, who applies for a permit, licence or variance; "banner" means a temporary sign of lightweight fabric, plastic or similar material; "billboard" means a sign that is fastened, posted, painted or projected in such a manner as to permit its periodic replacement and that advertises goods, products or services that are not available at the location of the sign or that directs a person to a location different from where the sign is located; "boulevard" means all parts of a highway except the roadway, shoulder and sidewalk; "Chief Building Official" means the City's Chief Building Official or a designate; "City" means The Corporation of the City of Pickering or the geographical area of Pickering, as the context requires; "City Clerk" means the Clerk of the City or a designate; "erect" includes display, attach, affix, post, alter, construct, place, locate, install, relocate and maintain, and cause or permit to be displayed, attached, affixed, posted, altered, constructed, placed, located, installed, relocated and maintained; "first storey" has the same meaning as in the building code; "height", as it relates to a sign, means the vertical distance from the ground to the highest point of the sign; "heritage conservation district" means a heritage conservation district designated under the Ontario Heritage Act; "heritage property" means property that has been designated under the Ontario Heritage Act to be of cultural heritage value or interest or a property on the City's registry of properties that the City believes to be of cultural heritage value or interest; "highway" has the same meaning as in subsection 1(1) of the Highway Traffic Act and includes unopened and unassumed road allowances; "inflatable sign" means a temporary sign filled by air or other gas that is either designed to be airborne or tethered to the ground, a vehicle, a roof or any other structure and includes balloons; Sign By-law No. XXXX/09 Page 3 29 "licence" means a sign licence required by this by-law; "low density residential zoning" means zoning for a single detached dwelling, semi-detached dwelling, duplex, triplex, fourplex, townhouse, mobile home, or any other residential facility housing 6 or fewer residents; "official sign" means any sign erected by, or under the direction of, a government agency and includes signs designating hospitals, schools, libraries, community centres, arenas or other public government uses and signs required under the Planning Act by the municipality to inform the public of proposed changes on the property; "owner" means the person identified in the most recent tax roll as the owner of a property or a lessee, tenant, mortgagee in possession or any other person who has care and control of a property; "permit" means a sign permit required by this by-law; "person" includes a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to law; "portable sign" means any temporary sign readily moveable from place to place including signs commonly referred to as a-frame, t-frame, sandwich boards, signs fixed to a trailer and any type of device used or capable of being used for advertising purposes; "private property" does not include the side of a fence located on a property boundary which faces public property; "property" means a parcel of land, with or without a building or structure, that is a legal lot of record; "Region" means The Regional Municipality of Durham; "setback" means the distance between a property line and the closest portion of a sign; "sign" means any device, notice or visual medium including its structure and other component parts that is used, or is capable of being used, to attract attention to a specific subject matter for identification or advertising purposes; "Special Sign District" means a Special Sign District identified in Schedule "B"; "variance" means a variance required by this by-law; and "zone" means a land use zone prescribed in the City's zoning by-laws. i ?i l ! Sign By-law No. XXXX/09 Page 4 References to Legislation 3. In this by-law, reference to any Act, regulation or by-law is reference to that Act, regulation or by-law as it is amended or re-enacted from time to time. Word Usage 4. This by-law shall be read with all changes in gender or number as the context may require. 5. A grammatical variation of a word or expression defined has a corresponding meaning. Schedules 6. Schedule "A" (Fees), Schedules "B1" through "139" (Special Sign Districts), and Schedule "C" (Billboard District) are attached to and form part of this by-law. 7. Unless otherwise specified, references in this by-law to Parts, sections and Schedules are to Parts, sections and Schedules in this by-law. Conflicts 8. If a provision of this by-law conflicts with a provision of any applicable Act, regulation or by-law, the provision that establishes the higher or more restrictive standard to protect the health, safety and welfare of the general public shall prevail. 9. Where an industrial building contains commercial uses that are permitted in an industrial category of the City's zoning by-laws, the sign requirements for a commercial zone shall apply. Measurements 10. All dimensions in this by-law are in millimetres (mm), centimetres (cm), metres (m), hectares (ha) or square metres (m2) and all plans, specifications, documents and other information submitted with any application under this by-law shall use such dimensions. Severability 11. Each section of this by-law is an independent section, and the holding of any section or part of any section of this by-law to be void or ineffective for any reason shall not be deemed to affect the validity of any other section or parts of sections of this by-law. Sign By-law No. XXXX/09 Page 5 31 PART II - PERMITS Definitions 12. In this Part, "development sign" means a temporary sign that advertises a proposed development, but does not include a construction site information sign (section 55), a development sales office sign (section 57), or a development sales sign (section 58); "frontage" means the length of the property line of any one lot parallel to and along each legally accessible public highway; "ground sign" means a sign located on a structural base in or on the ground, but not part of a building, and includes a pylon sign; "high density residential zoning" means zoning for a residential building other than low density residential zoning; and "wall sign" means a sign attached to a building wall and includes a canopy sign and a sign that projects from a wall. Required Permits 13. No person shall erect any ground sign, wall sign, development sign or a billboard without a permit. 14. Notwithstanding section 13, any ground sign, wall sign or development sign lawfully erected prior to the passing of this by-law shall not require a permit provided such sign has continuously remained in its location and has not been substantially altered. 15. Notwithstanding section 13, any billboard lawfully erected prior to the passing of this by-law shall not require a permit provided such billboard has continuously remained in its location, has not been substantially altered and the owner of the billboard has obtained a licence. Permit Applications 16. A permit application shall be made by the owner of the property on which the sign is to be erected or an authorized representative of the owner. 17. The Chief Building Official shall be responsible for administration of all permits. 18. All permit applications shall be filed with the Chief Building Official using the City's prescribed form. 3 Sign By-law No. XXXX/09 Page 6 19. Every permit application shall, (a) identify and describe in detail the proposed sign and all other signs existing on the property at the time of the application; (b) describe the property on which the proposed sign is to be erected by legal description and municipal address or by other equivalent description that will readily identify the property; (c) state the name, address, telephone numbers and facsimile numbers of the applicant and any persons designing or erecting the sign; (d) be accompanied by plans, specifications, documents and other information describing the construction, dimensions, materials and specific location of the proposed sign in sufficient detail to permit the Chief Building Official to determine whether the sign will comply with this by-law, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law; (e) be accompanied by the applicable fee(s) set out in Schedule "A"; (f) include, where the applicant is not the owner of the property, an authorization for making the application from the owner; and (g) be signed by the applicant who shall certify the accuracy and truth of the contents of the application. 20. If required by the Chief Building Official, all plans and specifications covering the erection of a sign and supporting framework that are submitted as part of a permit application shall be certified by a Professional Engineer as to the structural adequacy of the sign. Special Sign Districts 21. In addition to the requirements of sections 19 and 20, every permit application for a sign in a Special Sign District shall be accompanied by scale drawings clearly showing, (a) the proposed sign materials, letter fonts and colours; (b) the proposed means of any sign illumination; and (c) in the case of a wall sign, an accurate building elevation drawing showing the size of the sign and a cross-section of the sign showing the proposed method of affixing the sign to the building. Sign By-law No. XXXX/09 Page 7 33 Heritage Properties 22. (1) A permit for a sign in a heritage conservation district shall not be issued unless the sign conforms to the applicable heritage conservation district guidelines adopted by the City. (2) A permit for a sign on heritage property shall not be issued unless the applicant has met all additional requirements under the Ontario Heritage Act. Ground Signs 23. (1) Ground signs shall comply with the following restrictions: Zone Max Height Max Area Max Number Min. Setback Low Density Residential Prohibited Prohibited Prohibited Prohibited Open Space System - Natural Areas High Density Residential 2 m 4 m2 1 3 m Institutional Commercial or industrial (less than 4 m 10 m2 1 per street 3 m 30 m frontage) frontage Commercial or industrial (30 m 6 m 18 m2 1 per street 3 m frontage or more) frontage All Other Zones 3 m 6 m2 1 per street 3 m frontage (2) Notwithstanding subsection (1), no ground sign exceeding 1.5 m2 in area or 1.5 m in height shall be erected in a Special Sign District. (3) Every ground sign shall contain the municipal address number in numerals that are a minimum height of 15 cm. (4) Every ground sign shall be located on the property to which the sign relates. (5) Subject to subsection (6), a maximum of 1 ground sign shall be permitted for each street frontage on any one property. 34 Sign By-law No. XXXX/09 Page 8 (6) A second ground sign shall be permitted on a property in a commercial or industrial zone where the property fronts onto 1 street only, the street frontage is not less than 200 m, and the ground signs are not located within 100 m of each other. Wall Signs 24. (1) Wall signs shall comply with the following restrictions: Zone Max Area Max Number High Density Residential 4 m2 2 Institutional All Other Zones 15% of building face area 1 per owner/tenant per frontage (2) Notwithstanding subsection (1), no wall sign exceeding 1.5 m2 in area shall be erected in a Special Sign District. (3) Except as permitted by section 51 (address signs) and section 65 (home based business signs), no wall sign shall be erected in a low density residential zone. (4) A wall sign shall be located on the building face used to calculate the maximum sign area. (5) In a commercial or industrial building containing multiple tenancies, the applicable building face area for a wall sign respecting an individual tenancy shall be measured only to the limits of the tenancy demising walls adjacent to the wall on which the sign is located. (6) No wall sign shall be erected on a high density residential building other than a sign displaying the building identification, corporate logo or similar content. (7) No wall sign shall be erected on any building that contains more than 1 storey above grade other than the first storey, the second storey, and highest story of such building. (8) No wall sign shall be erected on the second storey other than a projecting sign where the sign face is perpendicular to the building face. Sign By-law No. XXXX/09 Page 9 3 5 (9) A wall sign erected on the highest storey of a building that is more than 2 storeys above grade shall only contain the building identification, corporate logo or similar content and shall not exceed 6 m in area. (10) A maximum of 1 wall sign may be erected on each wall face of the highest storey of a building that is more than 2 storeys above grade. Development Signs 25. (1) Development signs shall not be permitted in areas zoned "Open Space System - Natural Areas". In all other zones, development signs not exceeding 6.0 m in height and with a setback of at least 3 m shall be permitted. (2) A maximum of 1 development sign having an area not 'exceeding 20 m2 may be erected on each street frontage on any single development site. (3) A maximum of 2 additional development signs having an area not exceeding 10 m2 may be erected on any vacant property outside of the development site. (4) No more than 3 development signs shall be erected in relation to any single development project. (5) A development sign shall be removed no later than 30 days after the completion of sales related to the development, or 24 months after the date the permit is issued, whichever occurs earlier. Billboards 26. (1) No billboard shall exceed an area of 20 m2. (2) No billboard shall exceed a height of 10 m. (3) No billboard shall be erected on a roof. (4) No billboard shall be located within 250 m of any other billboard. (5) Billboards shall not be permitted in any location other than within the Billboard District shown in Schedule "C. Permit Issuance 27. The Chief Building Official may approve or refuse any permit application, and may impose any conditions upon an approval as he or she determines to be appropriate. 36 Sign By-law No. XXXX/09 Page 10 28. The Chief Building Official shall refuse to issue a permit if the proposed sign does not comply with this by-law, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law. Revocation of Permit 29. The Chief Building Official may revoke a permit under any of the following circumstances: (a) the permit has been issued in error; (b) the sign for which the permit was issued is erected in contravention of any provision in Part V, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law; (c) the permit has been issued as the result of false, mistaken, incorrect, or misleading statements, information or undertakings on the application or on any submitted documents that formed the basis of the issuance; (d) the business or other subject matter to which the sign relates ceases to exist; (e) the permit holder requests that the permit be revoked; or (f) 6 months have elapsed following the date of permit issuance and the sign authorized by the permit has not been erected. PART III - LICENCES Required Licences 30. No person shall erect any portable sign, banner, inflatable sign, sidewalk sign or billboard without a licence. Licence Applications 31. A licence application shall be made by an owner of the property on which the sign is to be erected or an authorized representative of the owner. 32. The City Clerk shall be responsible for administration of all licences. 33. All licence applications shall be filed with the City Clerk using the City's prescribed form. 34. A separate licence application is required for every sign. 35. Every licence application shall be accompanied by details of the size and location of the proposed sign and the applicable fee(s) set out in Schedule "A". Sign By-law No. XXXX/09 Page 11 3 7 36. Where a licence application is for a portable sign for an individual business in a building containing multiple tenants, the application must include written permission from the owner or the owner's authorized representative consenting to the placement of the portable sign. General Licence Requirements 37. All licences shall expire on the date indicated on the licence. 38. A maximum of 1 licence may be issued concerning any individual business or service in any calendar year. 39. A maximum of 1 licence may be issued for a single property at any one time, irrespective of the number of business tenancies located on the property. 40. No licence shall be issued on any heritage property. Portable Signs 41. (1) Portable signs shall comply with the following restrictions: Zone Max Height Max Area Max Number Min. Setback Residential Prohibited Prohibited Prohibited Prohibited Open Space System - Natural Areas Other Zones 2 m 4 m2 1 3 m (2) Every portable sign shall be located on the property to which the sign relates. (3) In the case of corner lots, no portable sign shall be located less than 15 m from the inside curb at the point of intersection of the 2 streets. (4) Portable signs may be illuminated but shall not incorporate any moving parts, flashing lights or fluorescent materials. (5) Lettering used on a portable sign shall not be greater than 0.2 m in height. (6) No portable sign shall be capable of being connected to a power supply without written Electrical Safety Authority approval. (7) A licence for a portable sign shall be valid for a period of not more than 30 days, after which the sign shall be immediately removed. Sign By-law No. XXXX/09 Page 12 Banner and Inflatable Sign Restrictions 42. (1) Banners and inflatable signs shall comply with the following restrictions: Zone Max Height Max Area Max Number Min. Setback Residential Prohibited Prohibited Prohibited Prohibited Open Space System - Natural Areas All Other Zones 6.0 m 10 m2 1 3 m (2) Every banner or inflatable sign shall be located on the property to which the sign relates. (3) A banner or inflatable sign shall be securely affixed to the exterior wall or roof of a building, or to the ground. (4) A licence for a banner or inflatable sign shall be valid for a period of not more than 14 days, after which the sign shall be immediately removed. Sidewalk Signs 43. (1) In this section, "sidewalk sign" means a freestanding temporary sign not affixed to the ground advertising a business and installed immediately in front of the business on private property or on the sidewalk. (2) Sidewalk signs shall not exceed a height of 1.0 m or a width of 0.6 m. (3) Sidewalk signs shall not be permitted in any location other than within a Special Sign District. (4) A sidewalk sign shall be installed immediately in front of the business to which it pertains, and shall only be erected during the hours of operation of the business. (5) A sidewalk sign may be located on a public sidewalk provided a minimum of 1.5 m of unobstructed sidewalk space is maintained. (6) A maximum of 1 licence for a sidewalk sign may be issued to an owner. (7) A licence for a sidewalk sign shall be valid for a period of 1 year. Sign By-law No. XXXX/09 Page 13 39 Billboards 44. (1) No licence shall be issued for a new billboard unless a permit has been issued for such billboard. (2) A licence for a billboard shall be valid for a period of 1 year. Licence Issuance 45. The City Clerk may approve or refuse any licence application, and may impose any conditions upon an approval as he or she determines to be appropriate. 46. The City Clerk shall refuse to issue a licence if the proposed sign does not comply with this by-law, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law. Revocation of Licence 47. The City Clerk may revoke a licence under any of the following circumstances: (a) the licence has been issued in error; (b) the sign for which the licence was issued is erected in contravention of any provision in Part V, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law; (c) the licence has been issued as the result of false, mistaken, incorrect, or misleading statements, information or undertakings on the application or on any submitted documents that formed the basis of the issuance; (d) the business or other subject matter to which the sign relates ceases to exist; or (e) the licence holder requests that the licence be revoked. PART IV - SIGNS EXEMPT FROM PERMITS AND LICENCES Permitted Signs 48. Signs described in this Part shall be permitted without a permit or licence provided all restrictions in this by-law applicable to the signs have been complied with. 4Q Sign By-law No. XXXX/09 Page 14 Community Event Signs 49. (1) In this section, "community event sign" means a temporary sign that advertises a public event organized for a non-profit, civic, cultural, religious or recreational purpose. (2) No person shall erect a community event sign closer than 100 m to another community event sign advertising the same community event. (3) No person shall erect a community event sign more than 14 days prior to the event. (4) No person shall erect a community event sign at any location other than entirely on private property or on a boulevard. (5) No person shall permit a community event sign to remain erected after the day of the event. Filming Location Signs 50. (1) No person shall erect a filming location sign unless the person has received a filming permit from the City. (2) No person shall erect a filming location sign that is more than 1.0 m2 in area. (3) No person shall erect a filming location sign other than at a location that is approved in a filming permit. (4) No person shall erect a filming location sign at any location other than entirely on private property or on a boulevard. (5) No person shall erect a filming location sign other than while the film is in production. Garage Sale Signs 51. (1) No person shall erect a garage sale sign that is more than 1.0 m2 in area. (2) No person shall erect a garage sale sign at any location other than entirely on private property or on a boulevard. (3) No person shall erect a garage sale sign more than 3 days prior to the day of the sale. (4) No person shall permit a garage sale sign to remain erected after the day of the sale. Sign By-law No. XXXX/09 Page 15 41 Open House Signs 52. (1) No person shall erect a sign that advertises the location of an open house that is more than 1.0 m2 in area. (2) No person shall erect an open house sign at any location other than entirely on private property or on a boulevard. (3) No person shall erect a sign that advertises the location of an open house at a time other than while the house is open for public inspection. Real Estate Signs 53. (1) In this section, "real estate sign" means a temporary non-illuminated sign erected to advertise that land, a building or portion of a building is offered for sale or rent. (2) No person shall erect a real estate sign that is more than 1.0 m2 in area in a residential or open space zone, or more than 2.5 m2 in area in any other zone. (3) No person shall erect a real estate sign at any location other than entirely on private property. (4) No person shall erect more than 1 real estate sign on any single property. (5) Notwithstanding subsection (4), 2 real estate signs may be erected on separate street frontages if the property is at least 0.5 ha in size. Address Signs 54. (1) In this section, "address sign" means a sign that depicts the personal or building identification and street address of the property on which the sign is located. (2) No person shall erect an address sign in a low density residential zone that is more than 0.2 m2 in area. (3) No person shall erect an address sign in any area that is zoned for uses other than low density residential that is more than 0.4 m2 in area. (4) No person shall erect an address sign at any location other than entirely on private property. (5) No person shall erect an address sign that contains promotional or advertising content. 4 2 Sign By-law No. XXXX/09 Page 16 (6) This section shall not apply to any address sign lawfully erected prior to the passing of this by-law provided such sign has continuously remained in its location and has not been substantially altered. Construction Site Information Signs 55. (1) No person shall erect a construction site information sign unless the person has either entered into a site plan agreement with the City or the City has issued a building permit or a topsoil and fill permit for the construction. (2) No person shall erect a construction site information sign except on a temporary fence or other physical barrier around a construction site. (3) No person shall erect a construction site information sign more than 30 days prior to construction commencing. (4) No person shall permit a construction site information sign to remain erected 30 days after the construction has been completed or discontinued. Model Home Signs 56. (1) No person shall erect a model home sign that is more than 2.0 m2 in area. (2) No person shall erect a model home sign at any location other than on a lot containing the model home. Development Sales Office Signs 57. (1) In this section, "development sales office sign" means a sign erected on a temporary sales office where new homes and other developments are marketed to the public. (2) No person shall erect a development sales office sign except on or immediately surrounding a temporary sales office. (3) No person shall erect a development sales office sign except where it has been shown on permit application documents and authorized by the City through issuance of a building permit. Sign By-law No. XXXX/09 Page 17 43 Development Sales Signs 58. (1) In this section, "development sales sign" means a sign directing people to a temporary sales office where new homes and other residential developments are marketed to the public. (2) No person shall erect a development sales sign that is more than 1.5 m2 in area. (3) No person shall erect a development sales sign at any location other than entirely on private property or on a boulevard. (4) No person shall erect a development sales sign within 500 metres of any other development sales sign being used to direct attention to the same temporary sales office. (5) No person shall permit a development sales sign to remain erected in its original location, or within 500 metres of its original location, for a total of more than 72 hours (excluding statutory holidays) during any consecutive 7-day period. Directional Signs 59. (1) In this section, "directional sign" means a sign that is intended solely for public information, safety or convenience in directing persons or traffic. (2) No person shall erect a directional sign that is more than 1.5 m2 in area. (3) No person shall erect a directional sign at any location other than entirely on private property. (4) No person shall erect a directional sign unless the sign has no promotional or advertising content. (5) This section shall not apply to any directional sign lawfully erected prior to the passing of this by-law provided such sign has continuously remained in its location and has not been substantially altered. Directory Signs 60. (1) In this section, "directory sign" means a sign for a building containing multiple occupancies. (2) No person shall erect a directory sign that is more than 1 m2 in area. (3) No person shall erect a directory sign at any location other than entirely on private property. 44 Sign By-law No. XXXX/09 Page 18 (4) No person shall erect more than 1 directory sign at each access point from a highway to the building. (5) This section shall not apply to any directory sign lawfully erected prior to the passing of this by-law provided such sign has continuously remained in its location and has not been substantially altered. Menu Boards 61. (1) In this section, "menu board" means a sign erected as part of a drive- through facility and used to display and order products and services available at the drive-through business. (2) No person shall erect a menu board that is more than 4 m2 in area. (3) No person shall erect a menu board at any location other than entirely on private property. (4) No person shall erect more than 1 menu board on any single property. (5) This section shall not apply to any menu board lawfully erected prior to the passing of this by-law provided such menu board has continuously remained in its location and has not been substantially altered. Farm Signs 62. (1) In this section, "farm sign" means a sign advertising the sale of farm produce grown or produced on the property where the sign is located. (2) No person shall erect a farm sign that is more than 1.5 m2 in area. (3) No person shall erect a farm sign at any location other than entirely on private property. (4) No person shall erect more than 1 farm sign on a single property. Election Signs 63. (1) In this section, "election sign" means a sign promoting the election of a candidate in a federal, provincial or municipal election, including an election to a local board or commission, a sign that is intended to influence individuals to vote for or against any candidate or any question or by-law submitted to electors under section 8 of the Municipal Elections Act, 1996, but does not include a wall sign associated with a candidate's headquarters. (2) No person shall erect an election sign that is more than 1.5 m2 in area. Sign By-law No. XXXX/09 Page 19 1 (3) No person shall erect an election sign at any location other than entirely on private property or on a Regional road in accordance with the Region's sign by-law. (4) No person shall erect a sign for a federal or provincial election prior to the day the writ of election is issued. (5) No person shall erect a sign for a municipal election until 25 days in advance of the last polling day for the election. (6) No person shall permit an election sign to remain erected more than 3 days after the last polling day for the election. (7) No person shall erect more than 1 election sign per candidate on a single property. (8) No person shall erect an election sign within 25 m of the property line of a designated municipal election polling station. Flags 64. (1) No person shall erect a flag unless the flag has no promotional or advertising content. (2) No person shall erect a flag that is more than 2.0 m2 in area. (3) No person shall erect a flag at any location other than entirely on private property. (4) No person shall erect more than 3 flags on a single property. Interior Signs 65. (1) In this section, "interior sign" means a sign in the interior of a building that is intended to be seen outside of the building and includes a window sign. (2) No person shall erect an interior sign unless it is erected in a window on the first storey of a building zoned for office, commercial or industrial uses. (3) No person shall erect an interior sign that exceeds 20% of the total window area on the first storey of the building. Home Improvement Signs 66. (1) In this section, "home improvement sign" means a sign advertising or promoting landscaping, home repairs or home renovations. 4. 6 Sign By-law No. XXXX/09 Page 20 (2) No person shall erect a home improvement sign that is more than 1.0 m2 in area. (3) No person shall erect a home improvement sign at any location other than entirely on private property where the home improvement is being undertaken. (4) No person shall erect a home improvement sign more than 2 days prior to the commencement of the home improvement project. (5) No person shall permit a home improvement sign to remain erected for a total of more than 90 days. No Trespassing Signs 67. (1) No person shall erect a "No Trespassing" sign that is more than 0.3 m2 in area. (2) No person shall erect a "No Trespassing" sign at any location other than entirely on private property. Home Based Business Signs 68. (1) No person shall erect a home based business sign unless a home based business licence has been issued by the City. (2) No person shall erect a home based business sign that is more than 0.2 m2 in area. (3) No person shall erect a home based business sign in any location other than entirely on private property in a low density residential zone. (4) No person shall erect a home based business sign unless no other sign is erected on the property. (5) No person shall erect a home based business sign that is internally illuminated. Posters 69. (1) In this section, "fixture" means any structure that the City permits to be located within a boulevard including a utility box, newspaper vending box, bench, transit shelter, telephone box, telephone booth, transformer box or vault, telephone pole, hydro pole, streetlight, stoplight pole, recycling waste module, mailbox, tree and street sign; and Sign By-law No. XXXX/09 Page 2147 "poster" means a printed notice conveying information intended to be displayed for a temporary period of time and includes a bill, handbill, leaflet and placard. (2) No person shall erect a poster on a fixture. (3) No person shall erect a poster on a motor vehicle. Gas Station Canopies 70. (1) No person shall erect a sign at a gas station other than a sign that is located completely within the fueling area under a canopy. (2) No person shall erect a sign permitted under subsection (1) that is more than 1.0 m2 in area. (3) No person shall erect a sign on a gas station canopy that contains anything other than corporate identification of the owner or operator of the gas station. PART V - GENERAL RESTRICTIONS Restrictions Applicable to All Signs 71. No person shall erect any sign, (a) that does not comply with any provision of this by-law; (b) that does not comply with any condition of a permit, licence or variance; (c) that advertises a use not permitted by the zoning by-law applicable to the property on which the sign is located; (d) without a permit if a permit is required; (e) without a licence if a licence is required; (f) on or over, or partly on or over, public property or any part of a highway without the City's approval unless the sign is expressly permitted by this by-law to be erected on a sidewalk or a boulevard; (g) on or over, or partly on or over a driveway; (h) within 3 m of a driveway at the streetline; (i) within 15 m of a traffic light; 48 Sign By-law No. XXXX/09 Page 22 Q) on a walkway or other means of egress on private property unless there is a minimum of 1.5 m of unobstructed footpath space between the sign and the nearest structure; (k) that projects less than 2.4 m above the walking surface of a pedestrian walkway; (1) that pertains to a past event or purpose that no longer applies; (m) that is structurally faulty, has broken, displaced or missing parts, is crookedly displayed, contains lettering that is no longer fully legible, or is otherwise not maintained properly; (n) on a roof or projecting in whole or in part above the roof, eaves or parapet of a building; (o) in a location that obstructs the view of any pedestrian or motorist so as to cause an unsafe condition; (p) that interferes with, or obstructs the view of, an authorized traffic sign, traffic signal or official sign; (q) located within a visibility triangle formed by the intersection of the street line and a driveway line, or the projections thereof and a straight line connecting 6 m from their point of intersection; (r) that obstructs, or is located in, a required parking space; (s) that has more than 2 sign faces; or (t) that is obscene or in bad taste. 72. No person shall erect, paint, mark or inscribe any sign containing any promotional or advertising content, (a) on pavement; (b) on the exterior wall of a building except as permitted by the City's Anti- Graffiti By-law; (c) on a utility pole, tree, stone or other natural object; or (d) on a vehicle or on a trailer that is parked or located for the primary purpose of sign display. Sign By-law No. XXXX/09 Page 23 49 Electronic Message Displays 73. No person shall erect any sign with electronic message displays, (a) in a Special Sign District; (b) in an area zoned for residential uses; or (c) within 200 metres of an area zoned for residential uses if the display is readily visible from an area zoned for residential uses. Boulevards 74. Where signs are permitted by this by-law to be erected on a boulevard, no such sign shall be erected closer than 1.0 m from the curb of the road or, where there is no curb, closer than within 2.0 m of the travelled portion of the highway. Vacant Properties 75. No person shall erect any sign, other than a development sign, community event sign, filming location sign, real estate sign, farm sign, election sign or "No Trespassing" sign on vacant property. Special Sign Districts 76: (1) No development sign, portable sign, banner, inflatable sign or an internally illuminated sign other than an open/closed sign no more than 0.2 m2 in area shall be erected in a Special Sign District. (2) Subsection (1) does not apply to community event signs. PART VI - VARIANCES Definition 77. In this Part, "Director" means the City's Director of Planning & Development or a designate. Variance Applications 78. An application for a variance from one or more of the requirements in this by-law shall be made by an owner of the property on which the sign is to be erected or an authorized representative of the owner. 79. A variance shall not be required in relation to the structure or other component parts of any sign if such structure or component parts have been specifically identified and described in approved site plan documents. J Sign By-law No. XXXX/09 Page 24 80. A variance application shall be filed with the Director using the City's prescribed form. 81. Every variance application shall include all of the information required to be submitted in relation to a permit application under section 17 and section 19 (if applicable) and shall also include written reasons why the provisions of this by- law cannot be complied with. 82. Prior to making a determination on any variance application, the application details shall be brought to the attention of the City's Site Plan Advisory Committee. 83. The Director shall notify the applicant prior to the meeting of the City's Site Plan Advisory Committee to provide the applicant an opportunity to appear before the Committee to make representations respecting the application. 84. When commenting on a variance, the City's Site Plan Committee shall be acting under the authority given to it under this by-law and not under the Planning Act. 85. If the applicant does not attend the City's Site Plan Advisory Committee meeting at the appointed time, the Committee may proceed in the absence of the applicant and the applicant shall not be entitled to any further notice dealing with the application. 86. In considering a variance application, the Director shall have regard for, (a) the provisions of any applicable site plan agreement; (b) special circumstances or conditions applying to the property, building or use referred to in the application; (c) whether strict application of the provisions of this by-law in the context of the special circumstances applying to the property, building or use, would result in practical difficulties or unnecessary and unusual hardship for the applicant that are inconsistent with the objectives of this by-law; (d) whether such special circumstances or conditions are pre-existing and not created by the owner or applicant; (e) whether the proposed sign will detrimentally alter the character of the area; and (f) whether the general intent and purpose of this by-law is maintained. 87. The Director may approve or refuse any variance application, and may impose any conditions upon an approval as he or she determines to be appropriate. Sign By-law No. XXXX/09 Page 25 PART VII - EXEMPTIONS 88. This by-law shall apply to all existing and proposed signs in the City other than, (a) official signs; (b) signs on private property that are less than 0.2 m2 in area provided they do not contain any promotional or advertising content; and (c) shelter advertising or any advertising on street furniture and fixtures approved by the City or the Region. 89. This by-law does not apply to any changes to a sign face if, (a) the sign has been previously approved; (b) there is no change in sign area, shape, construction or design; and (c) the sign is not located within a Special Sign District. PART VIII - ENFORCEMENT Definition 90. In this Part, "officer" means a municipal law enforcement officer appointed by the City to enforce municipal by-laws. Inspections 91. An officer may, at any reasonable time, enter upon any property for the purpose of carrying out an inspection to determine whether or not the provisions of this by-law have been complied with. 92. No person shall prevent, hinder or interfere or attempt to prevent, hinder or interfere with an inspection undertaken by an officer. Order to Comply 93. (1) Where an officer is satisfied that there has been a contravention of any provision of this by-law, the officer may issue an order requiring the owner of the property on which the contravention has occurred or the person who erected the sign to do work to correct the contravention, including removal of the sign. (2) An order shall set out, (a) reasonable particulars of the contravention; Sign By-law No. XXXX/09 Page 26 (b) the location of the property; (c) the general nature of the work required to be done to correct the contravention; and (d) the date by which the work must be done. (3) An order may be served by, (a) personally delivering it to the owner; (b) sending it by registered mail to the owner at the address of the owner shown on the last revised assessment roll for the property or the last known address of the owner; or (c) sending it by registered mail to the owner at the last known address of the owner. (4) If the address of an owner is unknown or the City is unable to effect service on an owner in accordance with subsection (3), a placard setting out the terms of the order may be placed in a conspicuous place on or near the owner's property. (5) Service of an order under this section shall be deemed to have been effected on the date that it is delivered personally, 3 days after it was mailed, or the date that it is posted on the property, as the case may be. 94. No person shall fail to comply with an order issued under this by-law. Remedial Action 95. (1) Where an order has been issued respecting any sign and compliance has not been achieved by the date specified in the order, the City may cause the work set out in the order to be done. (2) The City may recover all costs of doing any work undertaken pursuant to subsection (1), together with an administration charge equal to 25% of such costs, from the owner by adding the costs to the tax roll and collecting them in the same manner as property taxes. Removal of Signs 96. (1) Where a sign is erected on, over, partly on, or partly over, property owned by or under the jurisdiction of the City, such sign may be removed immediately by the City without notice or compensation. (2) A sign removed by the City shall be stored for a period of not more than 30 days, during which time. they may be redeemed by the person who r7 Sign By-law No. XXXX/09 Page 27 erected the sign upon payment of the applicable fee set out in Schedule "A" (3) Signs not redeemed by the person who erected the sign within 30 days of removal by the City shall be disposed of by the City without notice or compensation. Liens 97. All costs incurred by the City for the removal, care and storage of a sign that was erected in contravention of this by-law are a lien upon the sign that may be enforced by the City under the Repair and Storage Liens Act. Offences and Penalties 98. Every person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine pursuant to the provisions of the Provincial Offences Act. 99. No person shall make a false or intentionally misleading recital of fact, statement or representation in any application or other document required by this by-law. PART IX - GENERAL Other Applicable Laws 100. The applicant shall be responsible for obtaining, the approval from any other government authority having jurisdiction over the installation of a proposed sign. Short Title 101. This by-law maybe referred to as the "Sign By-law". Repeal 102. By-law No. 2439/87, as amended, is repealed. 5 Sign By-law No. XXXX/09 Page 28 Effective Date 103. This by-law comes into effect on the date of its passing. By-law read a first, second and third time and finally passed this day of June, 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk Sign By-law No. XXXX/09 Page 29 55 SCHEDULE "A" FEES SIGN TYPE FEE Ground Sign $250 Wall Sign $150 Development Sign $250 Portable Sign $50 Banner and Inflatable Sign $50 Sidewalk Sign $100 Billboard $500 Additional fee for any sign installed prior to permit issuance $250 Additional fee for any sign installed prior to licence issuance $50 Redemption Fee - Election Signs $25 Redemption Fee - all signs less than 2 m2 $25 Redemption Fee - all other signs $50 Sign Variance - Ground Sign, Wall Sign or Development Sign $500 Sign Variance All Other Signs $100 Fees are per sign and are not refundable. 56 Sign By-law No. XXXX/09 Page 30 SCHEDULE "B" - SPECIAL SIGN DISTRICTS Schedule "B1" Liverpool Road Waterfront District Schedule "B2" Whitevale District Schedule "BY Greenwood District Schedule "B4" Cherrywood District Schedule "135" Green River District Schedule "136" Claremont District Schedule "B7" Brougham District Schedule "B8" Kinsale District Schedule "B9" Balsam District SCHEDULE B1 LIVERPOOL ROAD WATERFRONT DISTRICT ? I I I I I , I , COMMERCE ST EET OMMERCE STREET W I I I I I --1-_-_ F I i I 1 1 I H-- _T ] I ~ yJ- O i- 1 1 1 1 1 1 1 I I-- __J (r I I I I I I I I 1 I I , OADVIEW a STREET IL < %~tt d _T_ I I I I I I 1 1 1 I I I I I I I I I I I I I I I 1 1 1 1 1 ANN ND STREET 1 I I I I I , I I , I , I I ~ ~ I J I I I I I I I I I I I I ~ ~ I I I I I I I I I I I 1 1 I ~ I ~___i I I I I I I I I 1 I I I 1 I I I I I I I 1 I 1 I I I I I i `J I I I I I r _ ' WHARF STREET I 1 I 1 1 1 1, 1 1 1 - I I I I I I I ' II„nl _ _ 'n 117 TT T-' - l ,1111,11 _ _ I I IIII 1111 ~1J1.11J1_L _ I flll = IIII 1 FRENCHMAN'S - - 1 I I 21-) 1 BAY cy- ' I LLJ I I J I 11 1j ti _ I II ~ II ~1 11 ~ , , , , - \ I LAKE ONTARIO V N SCHEDULE B1 TO BY-LAW PASSED THIS DAY OF 2009 5 SCHEDULE B2 WHITEVALE DISTRICT I I I . I I , I \ I I I I I I I I I I I t~ I 1 I I I 1 1 `I I I I 1 I \ \ \ WEST SGT T I \ ~'~'S I ~ I I I I I I \ I I I I I I I CHJ'RaUffiN \ I I I I ~ 1 1 1 1 1 1 1 I I I I 1 .-1 I -y _ Z r 1 1 1 1 1 1 I I I I I 1 I I 11 I I I ~ i I I I 1 1 I I I I I I WHITEVALE ROAD I I I 11 I I I I I I ~I I II II I I I I I I I I 1 I I I 4 -I I I -i I I I I I I I I I I I I ~ I I I I 1 1 I I I I I 1 I I - _ I r I - I I 1 I I I I I I I I I I 1 I I I 1 I I I I I I ~ I I I A ~ I I I ITEV E J 1 I I I I I I I I I ~ I 1 ` I \ I o ` I I I a \ I I \ I 1 I ~ I I \ ~ I I I I O I I I I I I 1 I I I I 1 1 I I \ I I ` I I \ I I \ I I I I N SCHEDULE B2 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B3 GREENWOOD DISTRICT 59 I I I & ---~---1 1 I I I I I I r- 1 1 I I I I - "r, F I 1 I ~ I I I I I I ~ ~ I III - I 1 F-1 Tf' T 1 I I f I I I I I I I I I i I I I I I i I I l+l I I I1I I 1 L_-___J I j 1 ~11 r 1 ~ 1 --LZ/_1-r~ 1 I r----- _ GREENWOOD II I I 1 I I I I r I 11 ~ ~ I N ~ I I I 1 ~ I I I I I I ' 1 I i I 4 I I J & I I I ~ ~ 1 I I I I I I 1 I ~ I I I I I I 1 I I 1 1 I I I I 1 I 1__ 1 I I - I ' I I I ' I ' I ' L I I I I ' I I 1 I I ' I I I I I ' I I ' I ' I ' I I I III ~ 1 I I IN 07SCHEDULE B3 TO BY-LAW PASSED THIS DAY OF 2009 6 0 SCHEDULE B4 CHERRYWOOD DISTRICT I I I I I I I I I 0 I Q O ry I I I I 1 I , I I I , I z Q I I ~ m W I I I_____I I I cf) I I I I 1 CONCESSION ROAD WTHIRD , I 1 I I I I I I I I I I I I I I I I I I I I I I Q , I I I I I I I I i I I I I I I O I I I I I , I I I I I I I 1 I I 1 I I ~ --------CHERRYWOOD m m w V ry N SCHEDULE B4 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B5 GREEN RIVER DISTRICT 51 I I x I I 1 I I 1 ; ; I I 1 I I I 1 1 I 1 1 I I I I I i ~~J 11 I I I 1 ; I I 1 1 1 1 1 I ' I 1 I I I I I I I I I I I I I I I 1 I I I I I I \ I \ I ' ' ao I \ I I I I ~ I I I i I I L~ o I i ` ` ` I w w ~ I I I I I 0 I 1 I I I I I I I I I I ~ ' Q I I I I I ~ I I I - I _J ` I I F-1 I I I I I I , 1 I ; I I I I I ~ I ' ' I ' r 1 I fl~L HIGHWAY 7 I ~ I I I I I I 1 F-- -j I I I I ~ I L______ I I f I I I I I I I ~1 I I I I I ' I ~~1 I~ I I I I I Lf-' I 1 I ' 1GREE ' I ' ~ i - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 ~ I 1 1 I I F 1 1 I I I 1 I L_____ ao7 pY fl\GM~ N SCHEDULE B5 TO BY-LAW PASSED THIS DAY OF 2009 6 2 SCHEDULE B6 CLAREMONT DISTRICT 4~f~~a~I~ 001 M1"dDL°30DC~vC~ _ ~ L,_-- I I ~ I I I I I I II I I II I I II I I II I ~ II ' I II I I I I ' I II I I II ' I I II I I II ' I II I ~ II I I II I I II , I ~ II I I II , I -T---'- - I I I - II i I , II I II , I ~ ~ I II I I I ~ I II ~ 1 II I I I I I ~r~{r - I I n , 1 ~ _ _ I .yam 11 ~ I I I S~ 1 p II I t t T-- r 11 II ~ I ,I I I F ----I _ -y ~"J I , I ----1 I I II ~ti' \ ~ 1 I, II , z z I ~ I 1 - 1Tl I r--- j I I l /r7h ® l 7¢ I -i I I I II I p 111 I 1 I / I I I I I I ~ - I I I I I 1 I I - - ~ 1 I II 1 I I - ,I _ f- ~ i \ ` - CLAREhIO1NT I I I ' ( ~ j l l 1, 1 1 1 1 1 1 1 1 1 - I I I -L / I 1 I L_ s , II , _ I I II , _ ~ 1 I I I f,_. _ , I I , , 1 II , F - 1 II ~ _J II \ I 1 II 1 I II I ~ --I I I II j 1 I I , I I I I N SCHEDULE B6 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B7 BROUGHAM DISTRICT 63 I I , I I , I I I I I , I , I , I I ~ I I I I ~ ~ I I I O~ I I I I I 1 I I I I r-------------- o----------- o I I I Bhp i I _ I I I _ I I U I I ~ I I m I I BR VGHAM I _ I m , - I r- r 1 TISH ~ I I I r I , j I I I I I I I I I I I I I I I I I I ~ ~ I I I I I I I I I ~ I I I I I I I I I r~ I I I I HIGHWAY 7 HIGHWAY 7 I I I I I IL w I I I I I I I I I I I I I IL I I I L_+-- Z I LT11_ - I ~ I I Q I I I Cr\ PRING ST. ~ I I I I I I ~ L_i I I I w I I ORCHARD HEIGHTSZ I RI E Z ---1 - I I I I I I i o _ JOH I I I ~ ` STR T I ~ \ I m - I N SCHEDULE B7 TO BY=LAW PASSED THIS DAY OF 2009 SCHEDULE B8 6 4 KINSALE DISTRICT v I 1 1 I I -----1--------------- ----------------1------ ~ ~ I , I I I ~ I I , / I I I I 1 I \ I I I \ I I I \ I I 1 1 I J I 1 ~ r- I 1 I I I 1 Q I I I I I I I I I I I I I I ` I I I \ I I I I I I 1 I I I 1 I 1 I ~ J I I I I 1 ; KINI$ALE I I I I 1 I I I I 1 I I 1 I -T--- I I I I I 1 I 1 1 I I i 1 J I ~ I Q I I I ~ I I I ? I I I I Y i I I ~ 1 1 I I I I I I I ~ I I - - I I I I I I I 1 I I I II ~ I I I HIGHWAY 7 HIGHWAY 7 I I I I I 1 I I I I _1r_J I I 1 I I I I I I 1 I I , 1 1 I I , I I I 1 I O 1 I I I I ~ O I I II 1 ~ I I W I I II r ~ t II 11 1 I ~ I 1 , I 1 Q I I 1 I 07\I N SCHEDULE B8 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B9 BALSAM DISTRICT 65 I , I I I I I I I I , I I I I i I I I I I I 1 I I I I I , I I , I I I I I I I I I I I , I I , I I I I I I I I I , ~ I I I ~ I I I I I w I I I z I I I I I I I I I I LLJ I I , I I I ~ I I I I I I I I , , I I I I , I I I I I , I I I REGIONAL ROAD NO. 5 I I I I I I , I I I , I I I I I I I , I I I I BALSAM I I I ~ I I w I Z ~ J I W I p I I Cn I I I I I I I I I I I I I I I I I I I I I I I I I I I I I N SCHEDULE B9 TO BY-LAW PASSED THIS DAY OF 2009 h 6 I I I I I E I o i -►t o -----1 0 i I I j 1 \ 1 ~ s 11 i 1 ` I 1 ` I U_ - i W ~ I I I I U~ 1\j i I~ I I IJ - i-- I I _ I I I I I I I , ~ ' ~ o W I' I I I I I Q Ii ~ i i' I I I I ~ T j CY) C\j i Di ; r =ti;:;7 o \I , i I ; I ~ s U m ^ , I I I y `r' co vJ ~ ~ I I o J _1~ f--- I G O \~il j - W o \ aoa!aaoo ! 080M U • LIJ 1 o O CO 111 -~L--14 W Y,Otl NlYJ ♦J„V.\ GMtl Ja.l.S 1 - ~ I s I r _ \ I \I am L K \ 7 It It oJ' I,YC 1 - 1111 _ - ~ \ 1 IM: mux woJevn aJOx I , I I 11 I I I ' I r CITY OBJECTIVES • Reasonable means should be available to the public to erect signs on property in order to identify facilities, businesses and services located thereon. II - • Signs should not create any distraction or safety hazard for y, pedestrians or motorists, or create any other danger to the public. .tea, .T • Signs should not create any adverse impacts on adjacent public or private property. - • Signs should not detrimentally alter the physical appearance and architecture of any building. _ • Signs should not create unnecessary visual clutter due to their size, ' number or location. • Temporary signs should be strictly limited in order to limit the visual impact on the built environment and the consumption of resources. i HIGHLIGHTS OF PICKERING'S PROPOSED NEW SIGN REGULATION Pickering's proposed new sign by-law has been developed in support Commercial pylon signs are subject to new height restrictions of the City's sustainability and urban design objectives Election signs are prohibited on City road allowances, and are The by-law establishes generic rules for the location, quantity and restricted to one per candidate per lot. maximum size of all new signs. In order to promote better quality design of signage, any proposed sign that is properly incorporated in The by-law includes a comprehensive listing of exempt signs, which a building design and approved as part of site plan approval may be installed without any approvals, and prohibited signs documents is exempt from compliance with the sign by-law Variances may be applied for to obtain relief from any by-law Permanent signs and development related signs will be restriction. Variances will be administered by Planning & administered through a permit and inspection process by the City's Development according to the City's existing site plan approval Planning & Development Department process. A set of clear criteria for evaluating variance applications is established in the by-law. The final decision on a variance will rest Temporary and portable signs will be administered through a with the Director, Planning & Development, with Site Plan Advisory licensing process by Municipal By-law Enforcement Services Committee participation Portable signs are subject to more restrictions. One Portable sign Fees apply to all permits and licences, and are set according to may be installed by a business for a maximum of 30 days, once per administration costs. More substantial fees are applied to variance year applications, and where a sign is erected prior to approval owing to the additional administration and enforcement costs associated with Commercial Billboards are detrimental to the rural area and most these cases urban areas and are prohibited in the new by-law. A prescribed area along Bayly St. will permit a limited number of billboards. Existing Special Sign Districts have been established in smaller billboard operators must pay an annual licence fee and maintain them communities and a heritage conservation area. More restrictive in good condition at all times to retain any existing billboards. The requirements are generally applied in these districts, however there annual licence fee for billboards is currently being determined are opportunities for additional special signage, such as sidewalk sandwich boards PROHIBITED SIGNS The by-law prohibits signs: • that do not comply with the by-law or any condition of the permit, license or variance • that advertise a use not permitted by the zoning by-law applicable to the property where the sign is located • on or over, or partly on or over a driveway or public property or any part of a highway without the City's UA • approval H~L't11yi • closer than 1.Om from the curb of the road or, where there is no curb, within 2.Om of the travelled portion of the highway • within 3.0m of a driveway at the streetline • within 15.Om of a traffic light • in a location that obstruct the view of any pedestrian or motorist so as to cause an unsafe condition • that interfere with, or obstruct the view of, an authorized traffic sign, traffic signal or official sign • located within a visibility triangle formed by the intersection of the street line and a driveway line, or the projections thereof and a straight line connecting 6 m from their point of intersection y^ that obstruct a required parking space i • on a walkway or other means of egress on private property unless there is a minimum of 1.5m of unobstructed footpath space between the sign and the nearest structure • that project less than 2.4m above the walking surface of a pedestrian walkway 0:QV • that pertain to an event/purpose that no longer applies GA Dotes, a • that are not properly maintained F on a roof or projecting the roof, eaves or parapet of a building • that have more than 2 sign faces • that are obscene or in bad taste that are painted, marked or inscribed on pavement, on the exterior wall of a building (except as permitted by the City's Anti-Graffiti By-law) dllill!1 • on a utility pole, tree, stone or other natural objectI • on a vehicle or trailer that is parked or located for the primary purpose of sign display • electronic message displays in a Special Sign District or in an area zoned for residential uses or within 200 metres of an area zoned for residential uses if the display is readily visible from an area zoned for residential uses. ~.r C 7 f•' y F .ter 69 GROUND SIGNS PICORE Ground signs include commercial pylon signs e e f~ r R e 9;p5 x e. . a 1315 • Prohibited in low density residential and open space/natural areas v~p~ry It?w KNWQO, C a • 1 ground sign for each street frontage on any 1 property is permitted as follows Ae}rte, iuc 1Irr.VRY - • High Densely AesidentiaUlnstitutional, maximum height 2.0m, maximum area Okw r -E~ygxaned'~ 4.Omz ietkuar s:: 7 i • Commercial or industrial (less than 30 m frontage), maximum height 4.0m, maximum area 10.Omz , ~ Al 'Don t~ • Commercial or industrial (30 m frontage or more), maximum height 6.0m, maximum area 18.Om2 • All otherzones, maximum height 3.0m, maximum area 6.Om2 2z • Special Sign District, maximum height 1.5m, maximum area 1.5m2 • A second ground sign is permitted on a property in a commercial or industrial zone where the street frontage is not less than 200m and the ground signs are not located within 100m of each other. • Must be erected on the property to which the sign relates • Must contain the municipal address number in numerals 15 cm high. WALL SIGNS Wall signs include canopies and projecting signs • Maximum area of: • 4.Om2 in high density residential and/or Institutional zones -rim r t'' - • 15% of building face area in all other zones 1.5m2 in Special Sign District A fin. • Must be located on the building face used to calculate the maximum sign area • Must be located on the building or tenancy to which the sign relates j • No wall sign may be erected in a low density residential zone, except an address sign or home based business sign ~y + r- . „ • In a building containing multiple tenancies, the building face area for an individual tenancy is • _t~_ °i measured to the limits of the tenancy ~I n h" • No wall sign shall be erected on: a high density residential building other than a sign displaying the building identification, corporate logo or similar content any building that contains more than 1 storey above grade other than the first storey, the second storey, and highest story of such building • the second storey other than a projecting sign where the sign face is perpendicular to the building face Maximum 1 wall sign may be erected on the highest storey of a building that is more than 2 storeys above grade and shall only contain the building identification, corporate logo or similar content and shall not exceed 6.0 m2 in area DEVELOPMENT SIGNS • Prohibited in areas zoned open space system/natural areas 1 • Maximum 6.Om in height • Maximum 1 sign not exceeding 20.Om2 per street frontage on any single development site • Maximum 2 additional signs not exceeding 10.0m2 on any vacant property outside of the q development site • Maximum 3 development signs per development project • Removed 30 days after completion of sales or 24 months after it is erected, whichever occurs earlier -ya- PORTABLE SIGNS • Prohibited in residential and open space/natural areas • Maximum size of 4.0m' • Must be erected on the property to which the sign relates 1 • In the case of corner lots, no portable sign shall be located less than 15 m from the inside curb at the point of intersection of the 2 streets • Portable signs may be illuminated but shall not incorporate any moving parts, flashing lights or fluorescent materials. Must have written Electrical Safety Authority approval x • Lettering used on a portable sign shall not be greater than 0.2m in height • Maximum 30 days only • Only 1 per business - per yearM • Not permitted on heritage property BILLBOARDS A sign that is fastened, posted, painted or projected in such a manner as to permit its periodic replacement and that advertises goods, products or services that are not available at the a !F'' location of the sign or that directs a person to a location different from where the sign is located Billboards are not permitted: • on a roof ,cws' • within 250m of any other billboard in any location other than within the Billboard District shown in Schedule "C" to the Sign By-law • Maximum area 20.Om2 and maximum height of 10.0m • Billboards lawfully erected and in use prior to the passing of the by-law are permitted provided the owner of the billboard obtains an annual licence BANNERS AND INFLATABLES Must be located on the property to which the sign relates • Prohibited in residential and open space/natural areas • Maximum size of 10.0m2 • Maximum 14 days only • Not permitted on heritage properties 3 = SIDEWALK SIGNS f _ w A freestanding temporary sign not affixed to the ground advertising a business and installed immediately in front of the business on private property or on the sidewalk - 11'JPI ~fEX • Maximum height of 1.0m and width of 0.6m YPEf Permitted in Special Sign Districts only • Can be displayed immediately in front of the business only during the hours of operation f • A minimum of 1.5m of unobstructed sidewalk space must be maintained • Maximum of 1 annual licence per owner, valid for a period of 1 year v_SC ice.. E, ON COMMVNfrY EVENTS SIGNS REAL ESTATE SIGNS DEVELOPMENT SALES OFFICE SIGNS A A to Onvy sign that advert~os a public event organized for a non A'emporary non-illuminate sign used to advertise that land, a sign erected on e tomporary sales office mere raw homos and cther developments a,e marketed to the public profit, civic, cultural, religious or recreational purpose bciloirrg or portion of a building is being offered for sale or rent Maxonum s¢e of 1.Ort>2 Must be displayed or or 'muned0ately surmurvdux a Must not be closer tlian 100rn to another community event sign 1 temporary sales office adver8sing the same wmmunlty event Must be dtswayrd ontirely on private property Sign must be shown on permit application documents and Can be displayed 14 days prior to the event and must be ~ 1 Sign per property onloss property Is on a corner, then 2 outhonu,ed by the Cdt9 through issuance of a building porrnf removed the day after the event may be erected on soparato street hontages if the property prior to bring erected is at least 0.5 no in s.ze. FILM) LOCATION SIGNS DIREC TiONAL 66NS GARAGE SALE SIGNS • Requires filming permit from the City A sign that is intended solely for public information, safety or Maximum size of 1.0m2 convenience in directing persons or traffic • Maximum size of 1.0m2 Maximum size of 1.5m2 Must be displayed entirely on private property or on a boulevard no more than 3 days prior to the sale • Displayed on private property or boulevard at location Must be erected entirely on private property approved by City only while the film is in production Must be removed the day after the sale • Must not contain promotional or advertising content D VELOPMENT S LE 5 SIGNS CONSTRUCTION SITE INFORMATION SIGNS ADDRESS SIGNS Asign directrg people to a temporary sales office •++here new A Site Plan Agroemert, building permit or topsoil and fill 'ing k:onGficalion and horses and other residantial dovolopmonts are marketed to the por na is regwred prior to erecting a conswction site A sigstreetn add that address depwofts the th e property personal l cr wy buirchldthe Bern is axonal pu'ofic ir,t Drr,anon sign Maximum size of 1-5m' Must be d'rsaIayaJ or tomporary fencing or ether physical Maximum size of 0.2 rr>z in low dens ry residen[ial zone Must be erected entirely on private property o' boulevard barrier around a construction site Maximum size of 0.4nr' in other areas i • Can be erected 30 days prior to construction and must be Must on erected enlirely on private proporty Cannot bo doplayai vnthln 500 metres of any other removoci within 50 oayo feliorving completion or dovolopmont sales svgs being used to direct aronpon to the discontinuallon of construction Cannot coctam promotional w adverlising content same temporary salon office Cannot he erected for morn than 72 hours (e)cluding statutory holidays) during any consocutive 7-day penod OPEN HOUSE SIGNS MODEL HOME SIGNS DIRECTORY SIGNS • Maximum size of 1.Om2 • Maximum size of 2.Om2 A sign for a building containing multiple occupancies • Must be displayed entirely on private property or on a Must be erected entirely on private property and only while • Maximum size of 1.0m2 boulevard only while the house is open for public inspection model home is open for public inspection and sales purpose • Must be erected entirely on private property • 1 directory sign permitted at each access point from a highway to the building MENU BOARDS T FARM SIGNS INTERIOR SIGNS - A s'gn erected as part of a drive-through f rcl:ty aril used to disl:ay A sign advertisng the sale o` farm produce grown or produced on, A sign in the interior of a building that is Inended to be seen'. srd order products and services avai abte at tie drive -through the property whore the sign is czAtC,O onside of lho building _ Incudes a window sour business • Maxmum Maximum size of I smz Must be displayed in a window on the first storey of a • size of 1.0m • Must be orcw;k~d entirely cn private property ~I buildlnr, zoned for ofirce, commercial or Indusfra; uses only Must be located entirely on private prop" Sign cannot oxcred 20% of the size of each •a,r dew • 1 sign per property section or panel Iin Mich it is cr(~Aii i FLAGS ELECTION SIGNS HOME IMPROVEMENT SIGNS • Only flags bearing the crest, emblem or insignia of any Maximum size of 1.5,2 A sign advertising or promoting landscaping, home repairs or corporation, federal, provincial and municipal government , home renovations. Must be erected entirely on private property or on a Regional agency, or religious, charitable or fraternal organization Road in accordance with Region's sign by-law. Not • Maximum size of 1.0m2 permitted permitted on City roads or property • Maximum size of 2.Om2 • • Must be entirely private property where the home Can be displayed: improvement is being g undertaken • Must be entirely on private property Federal or Provincial election prior to the day the writ of election is issued Can be displayed 2 days prior to the commencement of the • 3 flags per single permitted home improvement project and shall remain for no longer P property Municipal election 25 days in advance of the last polling day than a maximum of 90 days for the election. • Must be removed 2 days after the last polling day for the election • 1 election sign per candidate on a single property f NO TRESPASSING SIGNS HOME BASED BUSINESS SIGNS POSTERS • Maximum site o1 0.3rr' Home based t i nosc licence must be oF,~,oGnec! prior to T Aprlntal notice cenveyi ig information intondo--I t to dsp owl snynage being ere-tea for a 19mpsrary period cf tine and Includes a till h2ndb;ll, leaflet Must be erected entirely on pnvato property Maximum size of 0.2mz drW placard • Must bo lacatod ernirely on private property it a lour densltyMay riot be placed err a utility box, newspaper venting t ox. residential zone bench, hansrt shelter, ',eiephone box, telephone booth, transformer box or vaua, tolephone polo, hydro polo, • No usher sign may bo erected on the property streetlight. stopl'ght pole, recycling waste module, mailbox, tree, street sign or no'. on a vehicle No intcmalty illuminated snn I>armittrd ADDITIONAL EXEMPTIONS - - • signs located within the fueling areas of gas stations - • official signs • signs on private property that are less than 02mz in area provided they do not contain any promotional or advertising content • shelter advertising or any advertising on street furniture and fixtures approved by the City or the Region $Fy Special Sign Districts have been established in smaller communities and the Whitevale Heritage Conservation District. Some additional requirements are proposed to apply to these areas, including:' • More detailed information is required on sign application documents, in order to confirm that the proposed sign will be appropriate to the local community architecture • A permit is required for any changes to an existing sign face • Ground signs are limited to 1.5m in height and 1.5m2 in area • Wall signs are limited to 1.5m2 in area I irli~il ueli.i • Electronic message displays, portable signs, banners or inflatable signs are not permitted rl{ E i I r _ • Internally illuminated signs are not permitted • Community event signs of any type are permitted L I x • Sidewalk signs for local businesses are permitted • In the W hitevale Heritage Conservation District, signs must conform to the District Guidelines, and meet all requirements of the Ontario Heritage Act DVERP001. ROAD WATERFRONT DISTRICT WHITEVALE DISTRICT GREENWOOD DISTRICT , 61 = f MEMO - ~ i ! T T CHEMYWOC3 DISTRICT GREEN RIVER DISTRICT CLAREMONT DISTRICT - - - - - Q i - ! I ~ fl - - - - , - T T I T BROUGHAM DISTRICT KINSALE DISTRICT BALSAM DISTRICT ---r_-_-`___- I Lux BALSAS, 7 - I t e BEEN&=,. PERMANENT SIGN PERMITS TEMPORARY SIGN LICENCES 73 Application Requirements. • Separate licence is required for every sign • Licence Application shall be accompanied by details of size, location and fee • Identify and describe in detail the proposed sign and all other signs existing on the property For an individual business in a building containing multiple tenants, • Identify the legal description and municipal address or other equivalent description that will the application must include written permission from the owner or the readily identify the property to which the sign is being erected owner's authorized representative consenting to the placement of the • Name, address, telephone and facsimile numbers of the applicant and the persons designing portable sign or erecting the sign • Expires on date indicated on the licence • Plans, specifications, documents and other information describing the construction, dimensions, materials and specific location of the proposed sign • Maximum of 1 licence per business or service per year • Applicable fee payment • Maximum of 1 licence per property at any one time, irrespective of the number of business tenancies located on the property • Where the applicant is not the owner of the property, an authorization for making the application from the owner • No licence may be issued on any heritage property • Proposed sign must comply with the by-law, the building code an approved site plan, any • A proposed temporary sign must comply with this by-law, the building applicable heritage district guidelines and any other applicable laws code, an approved site plan, heritage conservation district guidelines, or any other applicable law Additional Requirements for Special Sign Districts • Other conditions may be imposed at the issuance of a temporary licence • Conform to the applicable heritage conservation district guidelines designation and the Ontario Heritage Act • Scale drawings clearly showing, • the proposed sign materials, letter fonts and colours • the proposed means of any sign illumination • in the case of a wall sign, an accurate building elevation and the proposed method of affixing the sign to the building VARIANCES FEES Ground Sign $250 • A variance may be applied for to obtain relief from any sign by-law requirement. Wall Sign $150 • A variance application must be filed with the Director,, Planning & Development Development Sign $250 • Must include reasons why the provisions of the by-law cannot be complied with Portable Sign $50 • Applicant may appear before Site Plan Committee to make representations respecting the application Banner and Inflatable Sign $50 • Approval of the variance will be based on, Sidewalk Sign $100 • Conformity with the applicable site plan agreement Billboard $500 • special circumstances or conditions applying to the property, building or use referred to in the application Additional fee for any sign installed prior to permit issuance $250 • whether strict application of the by-law in the context of the special circumstances Additional fee for any sign installed prior to licence issuance $50 applying to the property, building or use, would result in practical difficulties or unnecessary and unusual hardship for the applicant Redemption Fee - Election Signs $25 • whether such special circumstances or conditions are pre-existing and not created by Redemption Fee - all signs less than 2 m2 $25 the owner or applicant Redemption Fee -all other signs $50 • whether the proposed sign will detrimentally after the character of the area; and Sign Variance -Ground Sign, Wall Sign or Development Sign $500 • whether the general intent and purpose of this by-law is maintained Sign Variance -All Other Signs $100 • The Director may approve or refuse any variance application, and may impose any conditions upon an approval ~ 4 F ACMl~ENT M REPORT # cs /4 0 9 #--.I- Bye, Denise From: Carlisle Miller [carlisle88@gmail.com] Sent: February 3, 2009 11:01 AM To: Bye, Denise Subject: Proposed Sign By-Law Denise Bye, Hello Ms. Bye, I am an owner here in section B 1 (A.K.A Liverpool road) and this proposed by-law seems to hinder rather than improve the signage situation, by that I mean ...there seems to be a real situation as pertaining to signage in pickering. Living on the south end of wharf street I know there are a few small businesses trying to make a go of it, while being taxed heavily by the city. Now I know that it's the norm for businesses to be taxed and for these people they're also being taxed for the property as well if there owners. I thougt when this development was allowed to happen that this would become pickering shining point, which it has become. but underneath the amounts of businesses that have come and gone around here are disturbing. I frequent these business trying to do my part to support my fellow pickering neighbours and the businesses that reside in Pickering, But I am one person of few and from what I see the city has bigger fish to fry rather than make a more complicated by-law for something as simple as a "Sign". A 39 page document.. this is excessive and also hinders the situation in Pickering. We here in pickering have a unique area and very few have what we've got here, it's one of the only places i know of where a person can walk from Pickering downtown (I use th term lightly) core and walk 30 minutes to go fishing.... (how we got a Home Depot in our downtown core I will never figure out, I don't see Lowe's or Rona in the middle of Toronto). But the signage that I and thousands of others should see is signage promoting our area, Our shining area, Our waterfront, with it's store's, restaurants, boadwalk, pathways Extremely huge parks with art pieces by local artists, Our Enormus Pinwheel (The windturbine) apparently the biggest in north america, our industrial areas which contain the company that gave this planet eyes in space to watch the universe (Hubble)..There are no signs of any shape, size, that is attached to a structure, t-framed, bannered, Billboarded, Portable or otherwise. My point her is a simple one...there no need to change the by-law pertaining to signage. I work along side former mayor Mel Lastman during his tenure in North York and I can never remember any persons making a complaint or request about signage unless it was going to take a permit to erect or remove, We have the chance to continue to be the city just outside toronto that still can provide a home and opportuntity for anyone wanting to settle here, but we won't have that if we keep mucking up the works and concentrating on matters that don't need to be re-structured. On my end of liverpool road during the summer the city erected signs for parking and snow removal ( do these sign fall under the new by-law..not according the the new proposal, then new signs would hav eto be made and then paid for by the city..a waste of money), the parking situation is a mess because someone on the planning and development department didn't notice or never worked on this type of environment to see that parking down here is inadequate, the grading of the construction for he buildings down her were made incorrectly and never adjusted by the company or the city inspectors- makes you wonder which one wasn't doing there job..., we have 2 new restaurants, and one restarant doesn't even have a handicap signage or parking for handicapp patrons, but insist that parking for hanicapp is across the street in a unleveled bumpy , rocky gravel parking lot, now if I had to attempt to walk with walk supports and had to walk to that restaurant and fell..I would loook to start some kind of legal action towards the establishment and the city for not following provincial by-laws and allowing this to be completed or operational. So here we have another issue of signage..or lack there of... On a side note..your by-law officers need to go back to training on parking enforcement procedures..I have witnessed these gentlement tagging vehicles without proper procedure, they're not even chalking he tires to see if vehicles have moved during ther duration of being parked, one officer seems to think it's ok throwing the ticket onto the vehicles, Someone should remind him that the officer has to take the ticket and make contact with the vehicle to legally deliver the tickets but that is another matter. i 0 rhinde to have the signage that's needed to promote our city and our area rather than become more of a 75 ce, let try to have the se family's stay and help develop this area and city, before they decide that g is not worth it and leave to return to the city. WE already loose alot of money because the younger ppbuy, eat, entertain and spend most of there money in Toronto, then finally move to Toronto makng their population grow and keep ther economy growing while we shrink. i would hate to see tumbleweeds rolling down the streets here in Pickering 8 years ffrom now. Other areas such as Niagara on the Lake, Stouffville and Forks of Port Credit have all benefited from supporting there areas of interest... Pickering has more resources, population, and diversity ...So why are we doing nothing....? Don't change this by-law. 2 7 6 ATTACHM # TO REPORT# cs i'q-04 ..tit-t.e~.d~-~~~a~✓~ _ ~v- ~~_-~c~,v _ .~1~ , 41 _✓~ni~o.Le~G, ~i~-~~tuTtiL~-Li ~~Oi~rilt, i-C.<<Ll-a: n-C(71.~P~ia✓ 1-7 0 z~ 77 (Zdl r/ 00, jlj~, le 14 `78 79 V - dos--q-6}-aia.~_~Cc>~~z~_ CJ C' - a Leasifi I # T rte='-~ a Wil r alll y'i 'm~+~ A a. .e17riW'uRt'Ai7 1 L'O,r40A V. -0 ti } t FOB , LEASE PAD~o ' 8.O0U 1r 905639.0000 i 8aS111 t I ICI . t - r TrCC~•Y,'V . WWWWWWA115 . ■ iW, i 1 t a ' w - 4a S' y~ r fig ~NYi..3~:~ `Y"+~i.rs +M1ti 1:~~~ 82 Canadtan lnstltut i~►trotaum canadlen cs ATTACHMENT # S F i - Oct TMm products des prodults In4Atute pltroliers April 17, 2009 Mr. Tim Moore By E-mail to: tmoore(c~city. ickering.on.ca Chief Building Official City of Pickering Pickering Civic Complex Onethe-Esplanade Pickering, Ontario L1 V 6K7 Re: Pickering Proposed Sign By-law Tim, Many thanks for hosting the March 26th meeting and for providing Wes Robbins from Petro- Canada and I the opportunity to discuss the proposed sign by-law. This letter is intended to reiterate some of the points included in our February 12, 2009 letter and to provide for your consideration additional feedback comments regarding the specific signage needs at service stations and also specific comments to some sections of the proposed sign by-law. The majority of service stations in operation within the City of Pickering are owned by the CPPI member companies. A similar situation exists within major cities across Ontario and Canada. The brand and image standards of the CPPI member service stations have been developed with a care for consistent image, uncluttered look and ease of recognition by the traveling motorist. General Service Station Conditions: A service station primary focus is to provide customers with fuel for motor vehicles. Service stations are typically located adjacent to street comers where a significant amount of vehicular traffic exists. A refueling purchase decision is often not so much a planned decision but an impulse decision based on the two key factors of fuel price and site convenience/ease of access. This purchase decision is usually made while the motorist is driving and therefore sufficient visibility of the service station pylon sign and canopy from a distance is required to allow for sufficient reaction time by the motorist. In order to improve the one stop convenience factor, modem service stations may also include many other convenience products and services such as bank machines, convenience store products, fast food, carwash, etc. As many of the retail activities at a service station site are conducted outdoor (sale of gasoline and other associated products and/or services) as opposed to inside a typical retail business establishment, there is a need for service stations to have on site outdoor communication signs 20 Adelaide Street East, Suite 901 Toronto, ON MSC 2T6 I T. 416.492.5677 F. 416.492-2514 Website www.cppi.ca 83 of various types in order to appropriately communicate the various products and services available to the motorist customer while this customer is on the premises. In a more typical retail establishment many of these signs would normally be contained within inside a building. The service station signage needs should therefore be addressed in that unique context and we hope that the new sign by-law will recognize this special condition. Section 21 (1): Ground Signs (Illuminated Pylon) The service station pylon sign is one of the first signage element visible to the traveling motorist. It provides for the first set of information such as the brand, the fuel price and the availability of the main ancillary products/services such as carwash, convenience products, fast food, etc. It should be noted that gasoline is the only retail product commonly used by consumers where the price is so predominantly displayed along the property line and is visible from a distance. In order to allow for sufficient reaction/decision time by the traveling customer, the pylon sign needs therefore to be clearly visible from a distance on each of the roads adjacent to the service station. Each CPPI member company has its own set of standards when it comes to illuminated pylon signs and these vary amongst members in height between 7.Om to 7.5m. Section 21 (1) indicates a proposed maximum height for ground signs to be 6.0m. This is significantly less than the typical smallest standard sign being used by our member companies. We therefore recommend a maximum height of 7.5m. (Refer to attached standard sign drawings for Esso, Petro-Canada, Shell and Sunoco) Section 38 (1), (7): Portable Signs (Non-illuminated Ground Signs) In addition to the illuminated pylon sign, there is an ongoing need to communicate to the traveling motorist some other more seasonal and/or promotional services available on the site. These signs located near the street property line may include items such as windshield washer fluid in the winter or special bulk convenience product in the summer such as pop, water, etc. One such ground sign should be visible from each street but as these signs include ancillary products these signs can be smaller in height and area. The service station industry presently uses some of these signs which vary in sizes between 1.5m to 2.2m in height and between 1.5sq.m to 2.Osq.m of display area per face. The size of these signs is actually very similar to the signage used on the bus shelters and/or garbage containers placed along sidewalks on public property. As long as the computed area of these non-illuminated ground signs in addition to the illuminated pylon sign area still falls within the total allowable signage area per street . frontage (For example18sq.m X 2 faces = 36sq.m), a maximum of one of these sign per street frontage should be allowed with a maximum height of 2.2m and a maximum display area of 2.Osq.m per face. In order to provide some discipline as to the location and the tidiness of these signs they should be properly constructed on permanent foundations or placed on a dedicated leveled pad. In such cases the maximum period of 30 days should not apply. 20 Adelaide Street East, Suite 901 Toronto, ON M5C 2T6 I T. 416.492.5677 F.,416.492-2514 Websile www.cppl.ca -2- 84 { n s , ^rt I Apply n W, Example of Shell non-illuminated ground sign per street frontage in addition to the illuminated pylon ground sign (Dimensions 2.2m H, 1.3m W, display area 2.Osq.m per face) 24 1145 5U „as Q 47 87 9'1l T T-- - - ---II UPPER PkU PIN 101"m C/W srRJCTopt FRA"E.STEEL I I PIIN$ F TENED 10 DOOR I I I MAUL t I I A~ I I 44 PRERNISHEU »HfIE I AY FOOR I (26mm %w 7mm~ BELOW 1 I 14~ ICOPY W O A ~ I I PlTERNW. STEEL (icRACES I I 971 RILE SPAI4ND STRUCTURAL FRAME LEGS. T'PICAL OF 2 I I I t ~-~D---- I I 2 .R+LLW 1RC DOOYt TOGOPER t I I I 70 A MAXINUt OF 1O I I 7W. TOP t RO7rO4. .F~ SIT: ORE 2 O C 290 7 I ( I - - - - - - - - - - .°n n 0 OUTLINE CF VUAL DOOR FRAME LOYSEA Plwi PIN Example of service station non-illuminated ground sign used by: Esso, Petro-Canada and Sunoco (display area 1.5sq.m per face) 20 Adelaide Street East, Suite 901 Toronto, ON MSC 2T6 I T. 416.492.5677 F. 416.492-2514 Website www.cppi.ca -3- 8U l r' i { I „ 111 ~ r 4r i-y ' _4t t ray l W.I F4 I^~1.- rr Shield your shine. Get a Luxury Wash with Sh neGuard PLUS., 9 y ~_J ny 111 f550 ,t ~p~ 1r 011 + ,.F 71 t Example of service station non-illuminated ground sign used by: Esso, Petro-Canada and Sunoco (display area 1.5sq.m per face) t ,,,,sss5er r ~ t ` of nr z ry rn,4 ~r ~~I E t,,r 1 ~b_ 1 w rK~ It r t4 F 4 k' 1^ ryw f j 2 LIGHTS PAST r COLLISION ! 4 ON HY #2 r< (\~t~;yJ CENT YVRE r.y 3 i . c N : Qi) 1954 E (sm E 1ESTL~q E$ TION ROgp PI s CKF,.H r ~ Example of Pickering bus shelter signs and garbage container signs which are of similar sizes to service station non-illuminated ground signs 20 Adelaide Street East, Suite 901 Toronto, ON M5C 2T6 I T. 416.492.5677 F. 416.492-2514 Website www.cppi.ca -4- 8 6 Section 58 (4); Menu Boards This section indicates that no person shall erect more than 1 menu board on any single property. Many of the modern service stations may include one or two menu boards for the restaurant and one menu board for the carwash. Under such scenario there is therefore a need to revise the maximum from 1 to 3 menu boards per property Section 67 (n) Sign projecting above the roof This section indicates that a building sign cannot project above the roof or parapet of a building. This would likely negate the possibility for a Petro-Canada kiosk and/or canopy sign to have the tip of the maple leaf logo project above the roof as the present national corporate image standard requires. A Same situation could potentially exist with an Esso "On the Run" store sign, a Sunoco or Ultramar canopy sign, etc. Gasoline pump island canopy fascia need to allow sufficient space to occasionally display corporate logo which may extend above the uppermost point of the canopy by no more than 1m. (See following Petro-Canada canopy icon burst drawing) INTERNALLY aLUVINAIW WHITE FORMED ACRYLIC BURST (FACE k RETURNS) WTK L✓E,ACR 'KING CAAIAPA' WOI DMARN REQUIRED IN 2 LOCATIONS sgaw~ ~ $ y _ s~oa~a I I I flM"LD GRAVE © CANOPY ICON BURST c2 REWD) SCALE, (NIS) 20 Adelaide Street East, Sulte 901 Toronto, ON M5C 2T6 I T. 416.492.6677 F. 416.492-2614 Website WWW.CppI.Ca -5- 87 Similar issues arise with wall signs on buildings with peaked or sloped roofs. It would only be possible in the case of sloped roofs if the roof line is deemed to be the apex of the roof. Alternatively the by-law could stipulate that a wall sign cannot project more than 0.5m above the roof line. Service stations also have the unique characteristic of being exclusively "at grade" operations with single storey buildings which creates limits as to the possible height of wall signs. (See following Esso carwash and store building drawings) woTirt 1 ~ I it I! x° 1 -•K ty~_ 1 1 •t0-.Y1 Y~ L ' ` .J• I • r •xr te'Ift, 1-fl, C_ ` e od• .'Op o a o • o°o , o . rym IW+. sw°•o u'G tNr. n,•° ycoh~mx C W$Y'ft b i. wn 'mc •:z - .4 0 •~z •ss w 1 •p ' ° 14 1 1 Esso Carwash H'I.O l Low G" I ° xan wr x. y ~ I 1v yN V 9. I c J _ _ •u"SGW \ \ \ \ ''R •u •n u Ixtq J]_ •N °~f a T°YO' .°P@ Yt[N •N NT rl° Y11 Esso Store 20 Adelaide Street East, Suite 901 Toronto, ON M5C 2T6 T, 416.492.5677 F. 416.492-2514 Website www.cppl.ca ( -6 8 8 Under the current proposed sign by-law, many new service station project developments would have to go through an extensive sign variance application process as the existing sign by-law may not always reflect modem times. Such variance applications usually result in municipal approvals but at the expense of time and resources on the part of the applicants and the City. If we collectively take the opportunity to properly address the needs of the service station industry within the current proposed new sign by-law, the result will be consistent and orderly signage at service stations. This activity will also contribute at significantly reducing the amount of sign variance applications which would otherwise be required in the future. The above comments illustrate the opportunity to better address the various signage needs for service stations within the proposed new sign by-law and we are happy to provide assistance. We will be pleased to review and comment further on a revised draft sign by-law if and when such document becomes available. Sincerely, I Jean Roy P.Eng. CPPI Ontario Division cc. Tyler Barnett, City of Pickering, tbarnett(c-)cityofpickering.com Wes Robbins, Petro-Canada, WRobbins(@Petro-canada.ca 20 Adelaide Street East, Suite 901 Toronto, ON M5C 2T6 - I T. 416.492.5677 F. 416.492-2514 Website www.cppl.ca -7- F 8 9 Canadian lnstitut - - Petroleum canadien Products daa produils 4 _ e' hp~ institute p6trolier5 February 12, 2009 Ms. Denise Bye By E-mail to: dbye(a-)cityofpickering.com Project Coordinator, Sign By-law City of Pickering Pickering Civic Complex One The Esplanade Pickering, Ontario L1V 6K7 Re: Pickering Proposed Sign By-law Ms. Bye, Sri-vice ins This note is in response to the recent City of Pickering Notice regarding a proposed new sign by-law which will replace the existing sign by-law, passed in 1987. am writing this letter on behalf of the Canadian Petroleum Products Institute (CPPI), Ontario Division regarding the above topic. CPPI represents more than fifty percent of the retail petroleum operators in the province of Ontario and its member companies include Shell, Petro-. Canada, Suncor, Imperial Oil and Ultramar. The majority of automobile service stations within the City of Pickering are owned by CPPI member companies. While CPPI members are competitors in the market place, the member companies work together under the CPPI umbrella on various issues which may be common to the industry. Since its creation in 1989, CPPI has represented the views of its membership on business, environmental, zoning, traffic access, parking requirements, tanker truck circulation and health and safety issues. CPPI has a genuine interest in ensuring that its member stations have facility design standards in place which ensure that their retail petroleum services are safe and, viable while meeting the customer needs and also being compatible with the needs of the community. We commend the City of Pickering for its initiative on updating its sign by-law. We appreciate the opportunity you have given us to provide input into the new sign by-law. As many of the retail activities at a service station site are conducted outdoor (sale of gasoline and other associated products, menu boards for carwash and/or fast food drive throughs) as opposed to inside a typical retail business establishment, there is a need for service stations to have outdoor communication signs of various types in order to appropriately communicate the products and services to the motorist customer. In a more typical retail establishment many of these signs would be contained within inside the store. I would like to bring to your attention that the signage needs of the retail petroleum industry are somewhat different from typical other retail establishments and the service station signage needs should be addressed in that contest. 20 Adelaide Street East, Suite 901 Toronto, ON MSC 2T6 I T. 416.4915677 F. 416.492-2514 Website www.cppi.ca 90 The following are just a few examples to illustrate this point: • Most modern service station sites have a weather canopy to protect the motorist and these canopies need to display the corporate brand logo. Section 12 of the current draft sign by-law includes canopy signs as wall signs to have a maximum of 15% of the building face area. The canopy is similar to a building where the walls have been removed to allow vehicular traffic flow. Therefore in such a case the building face area should be defined as the area contained between the ground level and the roof line. • The current preliminary by-law section 67 (n) is that a building sign cannot project abov the roof. This would likely negate the possibility for a Petro-Canada kiosk and/or canopy sign to have the tip of the maple leaf logo project above the roof as the present national corporate image standard requires. • Same situation could potentially exist with an Esso "On the Run" store sign, a Sunoco or Ultramar canopy sign, etc. • Section 21 (1) indicated the maximum height for ground signs to be 6m. This is significantly less than the typical standard signs being used by our member companies which vary in height from 7.0m to 7.5m. It is interesting to notice that the City of Toronto is also presently in the process of updating its sign by-law and has adopted 8.Om as the maximum height for ground signs in Toronto. • Section 58 (4) indicated that no person shall erect more than 1 menu board on any single property. Many of the modern service stations may include one or two menu boards for the restaurant and one menu board for the carwash. Under such scenario l/ there is therefore a need to revise the maximum from 1 to 3 menu boards per property. The above illustrate the opportunity to better address the service station various signage needs within the proposed new sign by-law. If we collectively take the opportunity to properly address the needs of the service station industry within the proposed new sign by-law, this will contribute at significantly reducing the amount of sign variances which would otherwise be required in the future. We will be pleased to have an opportunity at your convenience to discuss this topic in more details and provide some assistance as appropriate on behalf of our member companies. Sincerely, UC 1 Jean Roy P.Eng. CPPI Ontario Division Tel: 416-222-5991 cc. Dave Weaver, Petro-Canada, weaver(!2-) Petro- can ad a. ca 20 Adelaide Street East, Suite 901 Toronto, ON MSC 2T6 ( T. 416.492.5677 F. 416.492.2514 Website www.cppi.ca -2- 91 Bye, Denise ATTACHMENT# b_ TO AEpORT# cs -c>`~ From: Paul Avis [paul.avis@rogers.com] Sent: April 17, 2009 10:31 AM To: ^I~layor`We-6-EmaT info@dougdickerson.ca; Littley, Bonnie, Councillor; McLean, Bill, Councillor; Johnson, Rick, Councillor; O'Connell, Jennifer, Councillor; Pickles, David, Councillor; Dickerson, Doug, Councillor Cc: 'Active Mobile Signs'; info@hy-tea.com; Bye, Denise Subject: RE: proposed bylaw changes - submission deadline April 17, 2009 Dear City Councillors, Re: Signing By Law - ~ AA My business, Beauty-Full Spa is located on Liverpool Road south of the 401. While there is a lot of traffic passing by, this location is not a destination for shoppers generally speaking due to its small size. Regardless, it is a profitable business that has contributed to the City of Pickering through taxes and community services. An important reason my business has survived in this location is due to the mobile sign in front of my establishment. It generates 30% of the business's income. That means it also generates 30% of the taxes I pay that pays your wages among other things. I do understand these signs can be unsightly, but they work better at their intended purpose than any other form of advertising for my business. In no way am I asking for special treatment. What I am asking for is a level playing field that applies to all businesses. For example, in my little business, if I want to put out a little "A" Frame Sign I need a permit for $50/month. Whereas, the Realtor pays no such cost. Why are Real Estate Agents exempted from permit fees for "For Sale Signs" in front of houses or open house signs, often right next the sidewalk, often located on city own property? I would understand the exemption if this was their only means to advertise, however, they use all same the methods that I have in my advertising arsenal including print, premiums, radio, television, referrals, etc yet get an exemption on A frames. That is not fair to anyone outside the real estate sector. It's my opinion that it's time this lucrative businesses have their exemption removed as the Pickering tax payer is being cheated out of hundred's of thousands of dollars in monthly permit fees. On another point it clearly states in the By-law that Roof Signs are not permitted, however, they can be approved via the Planning Departments Site Plan. Therefore, it really isn't a level playing field at all, and these latest revisions to the Sign By-laws are just another attack on the rest of the small business sector. Please explain how I will be able to replace approximately 30% of my monthly revenue, created from my mobile sign which your new by-law will terminate? If I am only able to display this sign one month out of 12, can I proportionately reduce my tax remittance to offset the revenue loss? We have tried numerous methods of advertising, and what has proven most successful after referrals and the internet is the mobile sign in front of our business on Liverpool Road. 1 . 92 Just in Mobile Sign rentals, at $50/month in permit fees, the City must be generating a large sum of cash. How does the City intend on replacing this revenue stream? I am not sure why the new sign By-law is required; however, it must be business friendly. At present, from my perspective as both a businessman and a taxpayer, the sign by law is anti- business at the worst possible time. Please take another look at this with a view to helping business grow instead of putting more impediments in our way. Yours truly Regards, Paul Paul Avis Nutrition & Wellness Specialist Beauty-Full Spa & Weight Loss Treatment Centre Inc. 931 Liverpool Rd (South of Bayly) Pickering ON Canada L1 W 1 S7 Tel. 905-420-0020 Email info(a)beautyfullspa.ca www.beautvfullspa_ca Open Tuesday to Friday 10:00 a.m. to 7:00 p.m. Open Saturday 9:00 a.m. to 6:00 p.m. Closed Sunday & Monday. 2 Bye, Denise ATTACHMENT #__2_ TO REPORT T# 14 " Oc From: TROPIX RESTAURANT [tropixrestaurant@rogers.com] Sent: April 17, 2009 6:01 PM To: Bye, Denise Subject: Temp Sign By-Law Changes Hi There, I just received an e-mail from our sign company about by-law changes, what is the reasoning behind this? For us, being a new business, we rely on our sign enormously! Business is extremely slow at the moment so we have created lots great specials to help increase business which we put on our sign, if our sign is to be removed, I think it will hurt our business alot! Teena, Manager 1 MATTAMY DEVELOPMENT CORPORATION 94 April 16, 2009 ATTACHMENT # $ TO REPORT #==GJ_s /4-09 Pickering Civic Complex RECEIVED Attn: Ms. Denise Bye One The Esplanade APR 2 ? 2009 Pickering, ON CITY OF PICKERING L1 V 6K7 PLANNING AND DEVELOPMENT DEPARTMENT Dear Ms. Bye: Re: Proposed Sign By-law Comments City of Pickering We are writing to provide our comments on the City of Pickering's proposed Sign By-law that was provided to us for review. As both a developer and a home builder, the details of this document will impact how we are able to market our homes and contribute to the growth of your City. Accordingly, we have the following comments that we would like you to consider prior to implementing the by-law as drafted: • Definitions: "low density residential zoning" - To eliminate some confusion on what this term would pertain to, we suggest starting the definition with "means an individual property and occupied by a homeowner that is zoned for a single detached dwelling...." • Section 23.1 - To provide clarity, please define where the 3.0m setback is measured from. (ie. Right of Way, building?) • Section 23.4 - We have serious concerns with the limitation of using only 3 development signs throughout the entire City to advertise our development of over 2,500 homes. We recommend that this be increased to something more reasonable like 8 to 10, considering the number of major access routes into and through the City. • Section 23.5 - Although we can appreciate the City's desire to have a mechanism to enforce the removal of old signage, the maximum time limit of 24 months represents a problem for large developments such as Duffin Heights or Seaton, where the time frame for development and home sales is greater than T (905' 829-1424 1' '905' S29-2UO2 236o izizi; i,)i. C11,C1,L.. 1) AKVLL1 , (I 11 i %R10 1.6it (>nl; MATTAMY DEVELOPMENT CORPORATION 10 years. We suggest that the wording be revised to read "whichever occurs later". • Section 52.1 - We suggest that reference to a "subdivision agreement" be added to this clause. • Section 53.3 - We would request clarification in this clause that makes it clear that the model home sign does not need to be removed when the model homes are closed outside of business hours, as these signs are usually installed in the ground and are not intended to be removed until the model homes are sold. • Section 55 - Upon review, it is unclear as to what constitutes at "development sales sign". Does this apply only to A-frame type temporary signs or any sign "directing people to a temporary sales office where new homes and other residential developments are marketed to the public"? We would suggest that a more thorough definition of this sign be included within the definitions section of the by-law, to make it clear to the public what type of signs are subject to this 72 hour restriction. We appreciate the opportunity to be involved in this process and ask that you give these suggestions serious consideration prior to implementing the proposed by-law. Lastly, please add my name to your circulation list for this matter and other City wide by-law matters. Also, you may remove Mr. Dave Madeira, as he is no longer with our company. Please note that our mailing address has changed to 2360 Bristol Circle, Oakville, Ontario L6H 6M5. Yours truly, MATTAMY DEVELOPMENT CORPORATION Aaron Wisson PROJECT MANAGER FVQ cs /4-cc[ [ATTACHM:NT # 7TO ite 600 Transit Toronto, Ontario, Canada M5J 2W3 9 20 rue Bay, bureau 600 Toronto (Ontario) Canada M5J 2W3 Phone: (416) 869-3600 ext. 5342 Fax: (416) 869-1469 April 14, 2009 Email: Lou.lacovino@gotransit.com Ms. Denise Bye City of Pickering Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7 Dear Ms. Bye: Subject: Proposed Sign By-Law The Greater Toronto Transit Authority is a land owner in the City of Pickering and is landlord for CBS Outdoor Canada, which operates third party signs on GTTA property at Bayly Street and Liverpool Road. These signs provide useful income for the GTTA. The subject land falls outside the Permitted Billboard Area, as provided for in Schedule C of the proposed by-law. We would ask that the lands be included in the Permitted Billboard Area. Further, and as the signs may remain non-conforming notwithstanding that they be part of a Permitted Billboard Area, we would ask that sections 41 through 43, remove any reference to the licensing of non-conforming signs. The Municipal Act, which provides authority for the proposed by-law, allows for the regulation of signage, but does not allow for the regulation of legal non-conforming signage. Finally, as the set back requirements under the by-law would very probably preclude new signs from being built on our property, we would appreciate that the by-law provide for the installation of trivision signs at existing locations. These signs are of no greater size than the existing signs on our property; they do however allow for increased revenue for ourselves and our tenant, and given that the by-law effectively limits new locations from being installed, such signs would provide some opportunity for growth. We ask that the following, or a like clause, be inserted in section 41: "A billboard, including a non-conforming billboard, may include trivision faces of no greater size than permitted herein". Sincerely, Lou Iacovino Manager, Realty Services c: CBS Outdoor Canada (416) 869-3600 www.gotransit.com Bye, Denise -ATTACHMENT # I D~~~~ 5 _ oli From: Allen Smoskowitz [asmoskowitz@rogers.com] 97 Sent: March 17, 2009 4:18 PM To: Bye, Denise Subject: Proposed Sign By-Law Denise, Thank you for forwarding a copy of the proposed sign by-law. We have reviewed the proposed by-law and wish to forward our comments as follows: Page 15 - Section 50(2) The proposed signage area of 1.0 sq.m. is far to small for real estate leasing signage on the larger commercial sites in the City. This should be increased to 2.5 sq. m.; Page 19 - Section 62(3) This should be reworded to allow interior signage which does not exceed more than 20% of the total window area of the premises, rather than 20% of the size of each window section or panel in which it is erected; and, PAge 21 - Section 68(a) The wording in this section would appear to prohibit the painting of handicap markings on pavement surfaces, which is presently part of the City's handicap parking signage requirements. appreciate receiving the City's comments on the above. I can be reached at: Allen Smoskowitz, P.Eng Steele Valley Developments Limited 2104 Highway 7, Unit 28 Concord, Ontario L4K 2S9 Tel: 416-736-6880 Thank you. 1 1 l4-Ocl F TtACHP~IENT # 1 I TU~~ __C5 Bye, Denise ~ - From: Jerry Mauldin [ferry@ultimatecheer.caj Sent: April 16, 2009 5:58 PM To: Bye, Denise Subject: signs I would like to inform you that we are against the proposed change in the neon street sign rental. Our business uses our sign on a regular basis and would not be happy with the 1 month a year rule. Thank you, Jerry Mauldin Director of Operations Ultimate Canadian Cheer and Dance www.ultimatecheer.ca pH 905-839-8822 ext 223 /7 11 '~1&~Jlyd 1 ATTACHMENT # a TO REPORT # CS 14 ' C)~ Bye, Denise 99 From: Active Mobile Signs [activemobilesigns@rogers.com] Sent: April 16, 2009 4:45 PM To: Bye, Denise Subject: sign by-law changes Denise Bye My name is Laurrie Leader owner of the sign company Active Mobile Signs. I have reviewed the proposed sign by-law once again and realized that I miss interpreted part of it. As indicated on page 11 (7) A license for a portable sign shall be valid for a period of not more than 30 days, after which the sign shall be immediately removed. Portable signs pertains to me and therefore took that as the proposal I did not see anywhere on this page stating only one permit will be issued for any business per calendar year. It was on the web site today I seen once again under Portable Signs (pertaining to me) Only 1 per business-per year! I spoke with Amanda Smith and she did clarify to me that it was indeed that any business are only allowed to apply for a permit once throughout the year. 1 also understand that there needs to be some regulations to the number of signs however this is our business and after speaking to my customers which I might add have used our company for well over 5 years limiting them to the use of a sign for only 1 mouth/year is very unreasonable. I have heard it over and over that this form of advertising has been very effective and is very affordable way of advertising. I also have several business that are on single lots and this would drastically impact their business. On the other hand I do agree to the number per lot to a certain extent. If the lot is small then 2 or more is not appropriate looks messy and can be a visual disturbance, however if you have a large frontage this should be the guide line for number of, also taking in to consideration of the owner of the properties allowance. Personally I feel that more effortshould be put on making sure the signs themselves are maintained creating less of of a visual disturbance and eye sore. We at Active Signs take pride in the fact that our signs always look appealing, neat and organized. What we see and have heard that it's the signs out there that are un kept, poor matching of colors and even not set up property displaying the board itself crooked that are the problem. I don't agree at all with the new proposed by-law for limiting the businesses to only one month per year, and hope that this can be reconsidered in order to keep those small businesses in business along with mine. On behalf of Active Mobile Signs and all my 10 present customers please reconsider this proposal!!! Thanks you Laurrie and Brian of ACTIVE MOBILE SIGNS 1 i 1 0 0 ATTACHMENT # ~ I3 TO REPORT # C5 14 - cl1 -Bye, Denise From: David Stuckless [dlstuckless@live.comj Sent: April 13, 2009 11:14 AM To: Bye, Denise Subject: Sign Bylaw Changes Denise I attended the Public Meeting and expressed my concerns regarding the proposed bylaw changes. Here is my view/concerns about the changes. 1.) No one that i am involved with received a copy of the proposed changes. (Ford, Volvo, Mitsubishi, Toyota, Mr. Lube, Revival Times Church, YMCA, Coventry Lane Automible etc. ) 2.) Do not agree with restricting the owners of their own properties. They are not preventing other business from displaying a sign and they depend on the sign to get their message to the street. If we are concerned with small business displaying signs to close together them place a distance requirement on placement. 3.) Think there should be a restriction on how many signs there are on a property (ex. one per street front) but do not agree with 30 days per, year. (min.should be of 120 days per year) There are a lot of special events that take place throughout the year that require a sign. 4.) Feel that if a plaza does not have a sign displayed and a tenant requires a sign, then they should be able to display one. Feel that in time of ressession it is not a good idea to restrict the owners of small business when it comes to advertising. It is a better idea to find ways to help small businesses stay in business and grow. A study in the US showed that road side signs increase small business profits by 5%. For a business that have gross earnings of 50,000. per month, proposal to remove 2500.00 from the earnings. 2500 x 12 = 30,000.00 per year. Pickering economy. As in the example above, how many small business use roadside signs throughout the year? Approx. 5000 business in Pickering. Pickering economy will be reduced by 5000 x 30,000 = 1.5 million per year. These numbers are based on studies do in other provinces throughout Canada and the US. Thank you for your time... David Internet Explorer 8 makes surfing easier. Get it now! 1 [ATTACHMENT #._1 -4f L ti~'L, i I , C^5 280 HOLIDAY INN DRIVE, CAMBRIDGE, ONTARIO, CANADA N3C 1 Z4 146 S TEL: 519.220.0505 FAX: 519.220.0606 WWW.PRIDESIGNS.COM LIMIT 101 March 30, 2009 Ms. Denise Bye City of Pickering MAR 3 1 2009 Pickering Civic Complex CITY OF PICKERING One The Esplanade BUILDING SECTION Pickering, ON L1V 6K7 Dear Denise: RE: City of Pickering Sign Bylaw On behalf of Pride Signs, I would like to take this opportunity first to thank you for inviting us to participate in this review. We hope the information we are providing will be beneficial in completing your review and ask that if you have any questions or even if you would like to tour our facility, please don't hesitate to contact me. • What are the signage trends today: o Types of Signs: ■ Pylon Sign ■ Channel Letters ■ Channel Letters & Fascia Combo ■ Fascia Signs ■ Reverse Channel Letters or Logo ■ Exposed neon ■ Directional Signs ■ Awning Signs ■ Routered Substrate ■ Wall Signs (snap frames, non-illuminated panels etc.) ■ Projecting Banner (Main face perpendicular to the mounting surface) ■ Banner • Vacuum Formed Faces or Letters ■ Ground Sign ■ Sand Blasted Substrate (typically cedar signs) ■ Menu Board ■ Electronic Message Boards / Video Boards o Scale of Signs & Number of Signs: • Depends solely on the tenant and what signage requirements they have. ■ Corporation type businesses generally have more signs and have certain signage standards that must be attained to. ■ The biggest consideration to size of sign is the readability of the type or image. It is important to consider the speed of traffic and distance of viewing to have a sign that can be read safely. Small signage that cannot be read properly have a direct correlation to accidents not large easily read signage. 102 _80 HOLIDAY INN DRIVE, CAMBRIDGE, ONIARIO, CANADA N3C 1 Z4 I D TEL 519.220.0505 FAX: 519,220.0606 WWW.PRIDESIGNS.COM LI I T • What are the emerging signage trends in the near future? o Energy efficiency dictates the current and future trends with Led's and more efficient T8 lamps providing 10 year light packages with reduced servicing requirements. Due to LED illumination request sign boxes will have smaller depth profiles. Push through fascia type sign boxes and channel letters will remain popular but there also seems to be an emerging popularity in secondary illumination onto layered substrates ( ie. Intecel PW ) with digitally printed media applied to them. o Digital graphics will become more prevalent with the greater availability of higher quality digital printers. We may even start to see more graphic change outs and seasonal type signage in the exterior market place. There is also a trend to life style window or murals without advertising copy. o More distinct formed and shaped signs to stand out from the competition are becoming more popular. o Electronic Message Centres (EMC's) to replace standard reader boards, with a trend to full colour and Video capabilities. • What types of signage are becoming obsolete? o Exposed neon and neon illuminated channel letters. Due to the hours of manufacturing, maintenance / longevity and energy consumption neon/argon filled glass tubes is now considered an item of the past. o Interchangeable message boards (Read-O-Graphs) are being replaced with Electronic Message Centres (EMC's) & Video Boards, as they offer low energy and are maintenance free. • Typical Costs for Signs: ■ Pylon Sign - $10,000 - $75,000 ■ Channel Letters - $2,000 - $12,000 ■ Channel Letters & Fascia Combo - $$2,000 - $12,000 ■ Fascia Signs - $3,000 - $10,000 ■ Reverse Channel Letters or Logo - $3,000 - $7,000 ■ Directional Signs - $1,000 • Awning Signs - $1,000 - $10,000 • Routered Substrate - $300 - $2,000 ■ Wall Signs (snap frames, non-illuminated panels etc.) - $150 - $1,000 ■ Projecting Banner (Main face perpendicular to the mounting surface) - $1,000 - $4,000 • Banner - $500 - $1,000 ■ Vacuum Formed Faces or Letters - $350 - $2,000 ■ Ground Sign - $1,000 - $8,000. ■ Sand Blasted Substrate (typically cedar signs) - $200 - $1,000 ■ Menu Board - $2,000 - $6,000 ■ Electronic Message Boards / Video Boards - $20,000 - $250,000 • Our experience with other municipal sign by-law amendments or variance processes: o Generally, the process time is somewhat shorter. The first meeting is more informal and it can be used as a negotiation period and gives the client a chance to reiterate why they cannot comply or why they feel the specific sign is required. o We have had issues where a client's site plans and building elevations with signage have been approved at the building permit stage and the client commits to the capitol cost only to find out the signage package is greatly reduced. Based on this signage restriction the decision to 103 280 HOLIDAY INN DRIVE, CAMBRIDGE, ONTARIO, CANADA N3C 1Z4 I DVI ('03 N S TEL: 519 220,0505 FAX: 519,220,0606 WWWPRIDESIGNS.COM Li IT build at the site is no longer optimal and the ability to generate the anticipated business is severely restricted. o Most sign bylaws do not take into account readability or conspicuity and reduce the chance of a new business being successful in their municipality. The SBA (Small Business Association) in the US believes signage is so important to a new business being successful they have dedicated over 45 pages to signage and electronic message centres at their site (www.sba.gov/smallbusinessplanner/start/pickalocation/signage/safelegal.html). I will also include some information that you may find helpful from the Ontario Sign Association and the International Sign Association (www.signs.org1. In particular to the draft bylaw that was sent for our review, my comments are as follows: • For Wall Signs - Maximum Area - 15% of building face area & maximum number is 1 per owner/tenant per frontage. - Needs to be clearer, does 15% allow for additional signs or does it cap out at 1 per frontage? Also, 15% seems very inadequate, depending on the unit frontage. Currently, the bylaw allows 25%. That is a good allotment, if City is adamant to reduce, maybe reduce to 20%. One sign per tenant is unreasonable, especially for bigger companies that also advertise store services as part of their sign branding / package. Should you have any questions or require any further information, please do not hesitate to contact me. Regards, U' 1 Isabella Cerelli Permitting Supervisor I! 104 *CBS FATTACHMENT #-L5- TO REPORT # OUTDOOR The City of Pickering RECEIVED Pickering Civic Complex One The Esplanade APR 2 ~ 2009 Pickering Ont. CITY OF NG RING PLANNING AND L 1 V 6K7 DEVELOPMr&NT DEPARTMENT ATTENTION: DENISE DYE Re: Proposed Sign By-Law Dear Ms. Dye, We wish to voice our concern with two aspects of the proposed new By-Law. Generally speaking, sign by-laws, and even those of recent vintage, permit third party advertising signs in areas of a commercial or industrial flavor. In our view, the City of Pickering's proposed new by-law would take such a restriction to unjustifiable level by further limiting such signs to a "Permitted Bllboard Area", as laid out in the By-Law's Schedule C. That area represents a minute fraction of the commercial and industrial area of the City of Pickering. Additionally, the setbacks provided for in section 41 of the proposed by-law would have the effect of making new locations in the Area impossible to find. We ask that the City review this provision. Of equal concern are the licensing provisions in the proposed By-Law. Section 43 provides that a license will not be granted for a sign unless it conforms. Presumably, a sign which is not located within the Permitted Billboard Area would not conform and might, therefore, not be granted a license. This provision is offensive to the Municipal Act, which is the legislative authority for the proposed By-Law. Section 99 of the Act provides that the City cannot regulate non- conforming signs. Accordingly, we ask that the subject licensing provision be struck from the proposed By-Law. We look forward to hearing from you. Yours truly, Stephen c egor National ire tor, Real Estate April 20 2009 377 HORNER AVE., TORONTO, ONTARIO M8W IZ6 • (416) 255-1392 • FAX: (416) 255-2063 • cbsoutdoor.ca D C) W 51 0 a) CD tv C O U) Q N W m t r c Q~ Z I a~ m m (QJ CD CD N ~0 m ~r~rf~n rt > D to co O D Z 7 T Cl) O O = r CD O D b v c 0 C CD CD Z D W -n ?5 3 M v D N O z o G) o cn 0 M s Q W -n~ (D CD m v ~r z> c m n -a q- c (q 3 v ;D a- W cn 'v Cn z 0 x CD CD (n O cn 02 Q.Cnm 0rn~ ~33g-a N CD C .a -a - m O 3 v 6-5 m-a a -a cn (n 0 o o CD m 3 Og (1 ) aa- < O o cno m CD 3 CD ;L 3 - CD -4 6; -1. cn o m m m 0 o Q- cn 0 (o cn m n CB, NC ~ n N~c ono =3 °oo Q NO , (Q' a O O CD N N (n s 0 CD -aa cr O :3 o =3 (D 0 3 C/) CD ~ CD 3 `n x c Q CD l< o Z m C a < cQ O• (D 63 Q CD O (a cr = O O (n w -0 v 3 3 0(cnn -0 CD. o CD CD CD l<~ o cW = c n CD 3C° O CD C (D O N -I m~ O CD O O CL m n O O O O O O ~ ? D O O v a ~ Cl) a a a D CO N COD n D 0 0 o m a- cr a- m n O -a -a -a 3 0 0 0 m 0 0 0 Z v N N N D Q Q a O z 1 no -1K--I CD r- 00 CDz-0 n~nC- '_Q v O r (n E o- r~r C O 7 x cQ v o D o Q =3 I A CCDm a~~ aU) ~'~l°< °o 3 cn ~Cn CD v ~v 0 m (D CD v n go C : ~ cn 3 (D (D cam' 0 0 0 o v CD ° s o c a' (D _ ° o (n o v fl. cn -00 po-~0 -_X m o=~o cn0 ~cncr cn cow w-0w00w0cn O N O w o (D O N (D O~ O (D (p' cp' a O C Cc' O O O~ O O Q ° 3 3 c0 v 0 v C/) cn o as su X v"o = n 'a n. O O v m CD U) CD 0- Q (D - N :3 C-D cn 3 E- w =3 D O O (D m O p CL :3 0 Q O Sv < fn .(n► (D a 3 X 3 CD rr v (c -0 cn 'a a- su - CD v 0 0 ::r 0 CD ::r (D o cn =3 -O CD sv v cn cn (D cn CD U) 'a CL 3 c0 3 c0 0 CD cncn~ o-1 3m3 cDmcn~3,,tn Q- CD 3 OCLCn - CD00CD s (n0~CD =r -1. 0 cD c~'n v~ (D ° 0- o ° c c cn o m o v 0 o (D CD c te r' - w n CD c CD On % CD 3 c a~3u' ~ Q 0 ach -0NC~n 0 CD -'P' CD o cn ~0~ Saw c~ m : c0o O cn ((n CD O :D 3 -0 cn O O =3 m z z z o. Co z o 0 o v < 0 o v v ~ * v ca cc cc v 0 cQ CD CD (D a 3 CD 0 0 0 -0a o a 0. 0 :3 0 v -a -a - Q. -a 0 0 o a o _0 -a 'a C3 _0 W W cn N cn CD CD CD CD a a a a (C-15 0C/>D = 00 0~ D1 7 0- ID < CD CD C: _0 0 CD T- M --i CD C v n 0 3 D 0 O O CD n 0) -0 0 - CD - Cn ~ ~ Cl) SOD I-+. ° ~0 Q 0 o FI) N 3 (7 Cn CD CD fD O ~ O O 0 3 O CD CD cr m w - 0 CD m a CL o cn CD CD o CD cn -~cn v N~ w~Oo 0 ::r -0 :3 N Cn3 0° m C-) ;u v~ oo O -1 -mac CD ow -OECD o ~ m Q.0 00 D3~ 00CD 3 N~~~~~v co 0 ~ CDC ccnm3 ~-o-o~ Q:3 cn - m~ ~~X~~mcn~ o -ao w° Q°m =o CDCn Cn='3 p0 cn :3 ,.v O p m ~wo CD 3 cD -0 (a •O Q O o 3, D c cn~-h _-a3 3 3 =3 NL c n 3.~ a3 cQ 3 p 0-0 3 o Cc CD < 0 --h cn - co CL CD (n 'm Q (n O a- _CC CD cn o a r+ C/) O CD o cn o 0 o c CD 3 w -I- w CD o cn v CD ~ 0 3 ov 3.0~ ~0 ~<3 ~0D CO x NOW ~~o CCDD3a; wp CD v o~. Qc3 w CD r- CL 3 (n Co. c°n CQ' 3 CD : CCD cc -a v o is o CD w p CD c. a cn cn cn CD cr o =r 0 CD cn 'a 0 : (D 0 r-l- CD 0 ::r ' v CD O CD I N I cn Z CQ Ca CQ 0) O co co O CD CD COD ~ =r =r ( CD O O CAD _0 CAD = = CAD ~ v o ~ cr c o O n O CD CD a- 07 n~i v con 3 (n CCDD CCDD v 3 3 CD : a a Q < Q Q -a CD CD 'D o a 0 a v o a a o °-_0 'a (n o U) U) CD CL 0 08 mzcn -0 -a N K0 Dr c_n SD :3 m CD CD n 2) CD ~ K 2) n - v?~ 0 Cl) C 0 O =3 00 t0 CD (Q 0 0' Q ic cl) o ~ Cl) -1 :3 E - T O C U) ~ CD W CD CD 0 D Qo ol. 3fD n cc~ M CD Z 00 'n 0 CD N N ~ CD Q 0 C O O p co cr a m cD c • • • • • • • • • • • • • • • 0 cn0 IQ ;u 0 0 0 -0 o CD cnz-0 O ~0 CD Z~ ZM m~ mom (B '~o0m c~'~~cQ'c°C3v'CD vc 3m 0 .n+ 3 0 CD C can) Col) CD Q N CT 0 N' =1 CD co CD < N' v =3 3 CD 3 CD r+ CD cQ CD CD C 0- fD (n CD 3 3 O a? 0 CD 0 Q. c N 0 CD 3 0 cn O 0 Q- cn c~ O O CD CD = -a 3 CD N c_n CD 0 Ln. O Q (Q (n =r n Q N O 0 0-n 0 U1 0 O (O CD -0 cn CD EY v =r N3 m vc 00 cn CL 0 3 0 =4 v = I 3 r« CCDD - CD 0 (n ~ O Q (n a 0 v 0 0 O cn (Q -0-0 v 0 CL N ,-r o- ~ C a (D _ CD p O v CD U) CD 0 3 0 C) 3 O O 0 cn 0 Q CD 0 .0 0 Q 0 CD C ET ca (n N Q (D CD ~ Cn CD O C CD fn O 0 0 c n h CD Q ' cz CD n Q r cn a- _ SU \ (D 0 cn CD CD 0 cc (n (n cr 0 cn 0 CD O v_ O CD p can (D (a cn CD CD 3 C O =3 0 I 0 Q I cn 3 @. CD CD CD p CD v '0 (D N 0 Q' CD Q 0 CD CD CL -z O O O O ~ ~ 3 cc (M cc (a CD CD CD CD O O O O •0 '0 ~ ~ O O O O 'a '0 "0 "O N cn ( U) CD CD CD CD Q Q Q Q. ATTAC # ~ HE 0RE# - m 109 (D = ~G) ~CD CD 0 m m Cn 0 (D CD 3 0 m _ 0 0 W m W :3 m < n rn m o _r v -n 0 n ~ :3 0- =r CD CD a) 0 CD CL =3 0-0 o CDN mZ Z su cam' ° C7 om ~ v C 3 v :3 a 3 r CD cn o C a 0- CD n C _ v m ~ 0 (Q (n 0 N ~ 0 cn m o m 0 0 CD 0 _0 3 m = CD m 3 Zi ° o ((n N ,nr Q_ Z Ch < u' ~ 0 (D (Q' N r. N (0 7 N X N n (CD 0~ (D (p (D N' (CD O O 3 -p U) Q (D t~ 5. O N (n rt -a' -°p CD z (n U) cn N (D (D cn. cn v v 0 7 ~ -n ~ (D CD (O-D O (CD ~ cc N 0 (D Q Cr (D Q- 0g CDC :3CL*Q- ~ N=a.c cu m cc rr X03 cnO3Na0 m r _ 0 0 < (D o (D o (n (n Q -0 (D ° (p fD "O (Q (D :3 O 'O o o N =r N (Q v ic C ° ~ ccnn Ncanoa0 o~cnv-cucn m cn CL w 4. 2) 0 ~c0 (n CD moo.=o0~u 0m~cn0o D W u) 0' vco =3 M :o~ o °v co cDChoCD 3a n. :E O CD cNn CL v~ ° Q v n o= Z a =3 a3 ~=r (D o =3 = 0 30.v -ti Fn, r-t- c 11U o o o0 n n o 3 n 0 0 G) ° 0 0 m 2s 77, o CD ~ h ° O ° c m Q m m oo CD m v 0 :3 -n 0 m m cn c0 v ~ c0 cn cn - 0 0 CD m 0 a- cn D O D o s 0 m 1 <-n°m o<co mm m3o24. c~cN v - CD cn CD -03 ~vQc: 3 ' mrn NEB ,m~+-am~ CD 0.0 O CD o o. a 0_0 0 Fn' O 0 Q. :3 O cn 0 --f, -h --h < - c 8: O -a 3 CD (n 0 CD CD N ==r 3 O m 0 cn 3 0 m 3 cn Q CD C cc N -p ~ y C Q~ cQ' 0 Q. :3 a. 0 O O CD Q- m cn cn m :3 (n N' Q 0 0 N m m Z~v O°3 ~~m 3:3 CD CL n v c ~ w 0 (n CL o v N 1.1. a Qm 0 w am 0 :3 ° Q 3 a n m `cn C ° Q- cn CD N (CD w m O Q- m cn p0~ nom - m~ wm3 0Mc xo~, me- m ~~m~~3 v~ cn Q 3 ~3~. < 0 0-o can 0~ :=v CAD v CD o~ `°aQO0 my 0.cn0 ~0 a v m cn r* 3 70 0 v m =5'c- 3 o < s 0 ~ N CD :3 0 CD y O O H v, c°n < n c0'-0 CD " ~ :3a :3 cn om3° o0 m°-~inn3 CD 0 -h c 3 ° m m o- v :3 my moo?.' 3 m~ =U3cn m cr 'a v CL ~m Om° r+0 ~ ° 3 0' v c3 3 c0' Q 0 (n CD cn ° 0 cQ' -1. O n 0 N 0 c(n c c O 0 0 O 0 O 0 n O N :3 O O :3 m _ C/) m m cc 0 (D M. :3 cC o CD CD m :3 Cl) CA. CD 0 0 0 ::r :3 CD CD n~ :c CDC `°m 1'•3 CL as v o 00 o CD c -a :3 < X =3 ~.cn S- QC O ~..0 cQ .-r m co can ~ 3 3 m :3 <-O N Q. c0 CD CD cn. a N o cQ' ° 0 =3 v w ~ v ai `c c-n a :3 CD ~ CD 3 CT -0- m n m 4~ CD o ca CD w 0 CD a - CD O :3 -0 N (a' S v v'a v x ~ N 0 CD = CD 0 n cp' 0 0 3 cn :3 CD -.-a Co .n a W CL m CD -0 cn C rt :3 O rr 3 a t7 O O CD O_ < N O w m 3 O CCDD O n Q cc mn+ m 3~= ~ =~_'•cQ' w ~ya-o ~mC Q cc0 3:3 CD ~,m3n c° cn _ o x oCc = ~,CD m V cm-0 O a IV < cn N CD O~~ cn v~~ c m ::r =3 3 0 v N N ~CD 3~»' v3~v c~Qm~m33 .gym.-. C/) m a Nm co o ~ 'C3 cn c ::r m O 0 Er m cD C cm < O 3 ? ~*a Om-*~ mai~~OCn33 'o mm~- O " -0 CD CT :p n m O c0 O::r CD N C 3 CD 0 in aQmm -m O QQ -O CD 30cr CD 0 CD `nx gc0 mA.-000N~ > CD ° 0_~mN M CD CD ~ ° c occ%< m cr~ cr0 n N N ° 0 CD N ~ 3 3 cn ca =r w N Sv CD 0 CD c w c2i ;Z. :3 CL cn :3 CD 0 1 ' W w ATTACHMENT #--!!-1-0 P R T Cs 14 -09 -N w N a j (D 0 o N. Z CD 4) 5 CL o CL 0 0 0 0) CD U) CD a p p v n (D (D cr O• O' 0 O N Q.. p ° c<D r' (ten CD m W .3 ::r 0 0 0 w3pm y°-oo o0 a a a =3 (D 3 y y (A (n cn a N ° O CD (R 3 cr C~ a a v N v N (D Q (D' - (CD O (n -1 - CD cy CD CD =3 _ , CD x x =3 O N (pD ~3~ Qp 3CD Cn (D a a O O Q O Q 0 v 7 (n D) 3 n < (D (D m a_ p SU_ CD n CD fl: (D (a O fD p O CO N =r (D a_C O D c O (Q' (D (D O M N 0 O p O C S N rr D) 0 cn 0 F O a_ % p O 3 Ica 3 O N G) (D =r O N cn cD o -A o N CD Q° :3 Q- c (n (D a_ (a (a In (n N c~ w < ~ 3 N o o N w. 00 0) N (n N ::r 0 ° fn' (D =r (Q' O Z W :3 CD N (D 7 0 cn co O (D ° 1 ~ (D ° O a_ cn a_ 3 << < I CD O N ° ° D I ~p'c =r (D 3 O 3 Q (D N + CD 0 Pi z 0) Ln > CD ic CD CL v 0 v ° ((DD fu 0 CD - 0 0 0 0 ~ ~~D CD n-(Do~ a z 00 o cr cr a- 0- C to o (D (D CD lu 'o M =O FF CD O O a'~ Cl) 0a 0 0 0 0 CD o cn a°3( ao C CL to CD cn 0- CL 3 N cn v (n ° (n (n = M ° y (n c U) 4 v 0 5- 3 w 3 (.0• ca r Fn * v v v r°v, CD =3 ~c 0 CD --h U) a- cr (D CD -0 (n CO 0) 0 CD CD CD X X CD CD N (D ((D (OD N 3 (D W (D C/) ° 'O , CD I-- CD (D m ENV -1 ~ = °v O I a. a_ y , :3 3 7 CD (D v v c N C a. ;4: (D (D (a 5' 3 C- s CD :37 -0 m W 3 a m cn CD =3 w yap CAo :3 < CD n a_ 27 v v c 3 a. v a 3i o a7' N p c.~0< ° (QD~G N M. o 0- a_ (fl' o o oN 'o ~mfl m ~ca P 3 3 _c 0CD0 cn0 0 v ~ o p - < o 0~ 0Q N o ° 1 CD cQ' cn O :3 :3 cn (a O o n CD=3 w ' =~N 3 a_ to s c~° fl?v° < =r m cn ca ~ ° o v o° v o ni Er w acv C). CD 5 ;F 3 CD :3 - CD 3 (n D- C a- cn : @ = co co Q O o ° r~ : v c h cn v :3 (n CD << ° o N m 3 °v"° v 0) N D O O D O O n 0 0 O O P-0 CD (D O f1 :3 - 7 N CD cr CY cn m ~ rn' m m vvm~ EN O CD (D c n o-O OSQ O O y 0 cD (D v ~ a) v a) cn M. o Q o) U) a ' CO) =3 a v 3 o 2 oCcCc p v a) c CD Er y 0 m ~0 ~o Q' (D 0 a a-co) v o ?CND sm o U) - c a ai N O v v oa ~~l<~ ~-n Q m 0 CD -1 1 --3 CD CY CD :3 GC7 D v m m c: m- :3 O Q CD =3 N CL CL ::r CD cr 3 --1 3 v 0 CD cn n v D v a v -coy o Q -OcDa w w o' " 3 a c o07 v3v 0 N 0 0 0 ~o - ~ o O cn c Q- o Q c o n = O j =r CD 00 ~ CY CD v n v::r CD O "p O (n O (D N O :5. o a) 0 O 3 O. o cD a a) D C -a _ a) a) CL 0 7 N w (D y n A Ul CL m ~(D 3 _ Z 0 (D N O Z = N 'p n• rn p 3 Z a1 -p ~ = CD 3 =3 O O Nv Oa 'a CD cn (D m 1~ mvWW as as o ea ~ y < D ~ Z o_ u, N > > 3 - cn o v~ 5' v 0 W Cc :3 (D cn CD CD cr o ? to ' (n O Q- O (D n (D CD O :3 N O O n (n N rt N ~D m N O c (D fD = N CD n C c Q:3 u n O cD C r. O O CD O <D ' a) M. LT Q a 0 fD O O Q O O v < t! O cr ::r~ W A) O N cn m CD 3 N N (D Q- n v)' O N 'vv a3 cn =r :*w l< ::r cr C) CD 0 = CL CD = 0 :3 O Q N v 0 O- CD 0 N m :3 =r c SD ::r O (D v a) (D Q ,p v 19 = Q co O rn -h CD N' O - O ~ 7 to 0 O 6 n (a, 0 00 30 a a) CY W= N C O a@ o a CY a0 3 m ~ as o' v 0 a o<~ N~ ° o c v o aCL l< (D : (D cn m Cr N o' N N a) ca a. CD c - CD o a) a) O =r 0 114 Vw W o Q CD CL O m <D O ~ Z Z = N C- =r o O O a~ a~ vn Cl) N o m' 0 3-0 CD c~ cD CD N S co N N 3 N 3 CO (D O O CO) 0 N D v O N C 3 = 2 =r I 13 m 0 CD 0 m 3 a w , > CD w CD m 3 3 -0° a •o0 o v CD a CL (D (D (D C 0 114 o 0 3 CD cn c (A -q c 0' 3 W v ~ N O N CD O O 0 l 00 3 N O n O O CD j Q N N n O cn 3 N -3 1 oa ° ~a ° Z, M CD 9) CL fl- c. o 91 CD r 00. 0 CD 0) CD = y CD rr - N <D O N S CD -4 EL O m O Z 2 N CD a y C 0"? C fy - =G. O O O c N cr (p CD r W n d! V1 a N n FA N -0 3 (A 0 0) 0 Q N 7 0) 0 Q. ND cQ rt* 5; N 3 CD O 0 CD fU 3 = 0 3 N O N S1 3 3 p O 3 = p• O C r y p N N p 3 3, (D CD y O S CD r+ 3 (D O' S S ~ CD CD 0 CD CD CL CD CL CD N .•r 3 N•y 3 yO O 0 3 y'p1 CD CD 3 m CL cD Q go CL (o O.CQ v r+ ic N? p y= p 3 O N p y p y= Mca N y r 3 p aK n 3 4) fu o* a o 0 0 ~ N O Sop 303 a<y co CL CL 0 a Q. y 4) 11 N, N Q N ~ N ~ 3 3 N 3 3 N 3 O 3 0 C C U U) (D a CD a ~ 0 3 `C 7 3•K 7 CD 3 K 0) m -n a) cn m co ~ rQ 0 O O N CD f (D (D O to 0 p (n 0) O Z O 3 (D Z 3 Z p h O cn C 3 O O O cn m to a- C O su "a 'D 3-0 (C C. 0 CD . n' (D CD N CD ~ y ° y ~ O C. y y O O ~ C to C, CL =r 0 cn (D N ;v v y 3 cD 'O (D CD (D 0 °0) ?p CD 3 = CD o rn CD n (p (p 0) 0 a °0 c -a CD a. o O m_~.-. C ~5 cQ' ~ o y V• 3v o E 0(j c O C O rt N fn -n CD O 7' X W 0 n (DQ. O (D CD M CD N ~ (CD O T O (D N N O CO 0 2: -0 M. rq• "o CD -1 = CD (D 0 ° O< ca cD -n =1 C. O . n n --h 0 = Q S O (D 0 CD 3 N C m :3 U) (D a- f" cD N rn a 'n wD w m c~D 3 C. C. (D w y c~ 0) c c z N 0 a Z ~z aam o O ° S rl~ C O O O CA (yD 0 (D l 0. ~o to -0 3-0 SU C. 'a (D CE, 3 19 CL to C SCL IA 1 O~ O C O O ap1v n W to ,y y 3 * 3 = C 3 y v (4 v (D y !11 C " = f-ol C (D O CD O~ C-~ S D =r M CD 3 CD r N O O C. rt N C Os y (n 2) = 10 0 D 3. CD y (A A) O=3 CL 3 N G 3 p (D (D m c ~ O C C (D (D 0-0 p rCr cD c° C -w `G CO) y (D 0 C' 0-0 3 s 2) O Q. W O a~ ? 3 a o C7 cD (U CD c y ca `c 3 .a a O X A~ n, C (CD O (n 0 (C 3 0 0 CD CD =r CD CD 0 (n y O S < <D O Q cD 3 O C (D a c N (D p~ Q. (71 C y c CL ? 3 03 (D ~0su C (D 0 O Q. O 0 3 s _ 3 CD o c (C (D (D X, Cl) 0) ;u 6 W OD M K N V O v :37 O N_CD O O O :3 -1 O 6 -p C7 O (D O (D N ~G O 3l< O 3 SU < U i (D O v < (D O ~ -0 CL 0 cn Q O N O O c 3 n =r r O S O (D y w O (D O N p' :3 - ` (D rr = N N (CD tv (a CD O p O Q n 'o Q > (D = O 3 N, 'O "O v ;1- (D n N m p c v ^CD v v CD :3 cn =r > C ~ co X N - N ^ Fft' =r cc CL W 07 0 (D 7 n O C w :3 (D (Q - w O O CA Cl) N N O (D W 0 O Q O a~ N .Q O (D (D V 1 70 (Q C w cn "a (D O N (n 0 Q O O w (Q' N 7 Q or W (D 0 N N Q O N (n :3 n N n. (Q' N CD 0 iU O 57 a- 0 N O (D CO Q Q (D =r w O O ODD D CO < --4 cn -4 D CO 0 9) 'o r) ' _ N a a ^ (D N w IV N (D (D 3 n O w Z 3 Z W z ,OC. ~ 0 m O o y W 03 O O to O O 3 (D D C O rml. -1 (D N N N a' 3 7 'a V M (D O N O "p N (Q N 3 N CD N n 3 a O n 0 rt v < O• ((D N O 0 0 Q 0 n (D O w O O (n n o cD O O ,Of 3 m co O 0 (n D' (A3 0 (A 0 vm o~ 3 3N (n N r O 3= 3= = N a 0) (D O a1 N N 5' =1 (D CD CD 3 CD rq- -1 CD o a (D (D K CD (D O N O Q O (D O rl. O 3 O (D O p 7 N O O n a s (n (n 3 N a 0 N< (D A) O C r O 7 ::3 (D o .Q A) O m (D O N v 'c a' c N O Q O (D O < fli (D - (D m9 (D O N p a O 7 7 Q ' N O 3 co CL ca .5. a > 0 (n (D (o N 3 7 n N N 0(D W (D of Q. N (D r0 C 0~ ~ (D ' N r 3n~y M O (D ~Q O p1 N o O 7 O 'r. 0 O y 0 0 (D O N 50 cn c a- l< r =3 CD D) CD =r 0 n v n 0 _0 O v (O' ~G S !11 C7 N CD 0) M 3 O N N O (D (D (D O v ^ O o C cD Q- N p O 0 O X m (D rr- n O' N, a r* _ (DM ~o N N off. ~Moo cc= ~ cc' (n in' O a O O O ~ ~1 Cpl F TTACHMENT # Ifi#~JC m - EXECUTIVE COMMITTEE 117 PICKER! Report Number: CS 53-08 Date: December 8, 2008 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Updated Sign By-law Recommendation: 1. That Report CS 53-08 of the Director, Corporate Services & Treasurer be received; 2. That staff be directed to solicit input from industry stakeholders and the public regarding the draft sign by-law included as Attachment 1 to this report; 3. That staff report back to Council, upon the completion of the consultation process and recommend a final sign by-law to Council; and 4. That the appropriate staff of the City of Pickering be given the authority to give effect thereto. Executive Summary: As part of the review of all municipal regulatory by-laws and, in an effort to resolve issues not clearly addressed in the existing sign by-law a new sign by-law has been created. The proposed sign by-law, (a) establishes new sign regulations, (b) addresses provisions that are currently silent or not clearly addressed in the existing sign by-law, (c) reflects current legislation and enforcement practices, (d) establishes a more timely and efficient administrative process for the application and processing of permanent and temporary signs, (e) implements a process for variance requests, and (f) clearly defines fees, enforcement processes, remedial actions and cost recovery terms. An extensive consultation process has taken place with Municipal Law Enforcement Services, Planning & Development and the City Solicitor to ensure a comprehensive review of the by-law was done. Key changes are listed further in this report. 79oq CS 53-08 December 8, 2008 Subject: Updated Sign By-law. Page - 2 Staff are seeking approval to move forward with a public consultation process, to solicit comments from industry stakeholders, commercial property owners, and the general public. Financial Implications: The proposed sign by-law increases fees for ground signs and development signs. New fees are proposed for new types of regulated signs and the variance process offered by the by-law. All other application fees remain consistent with the existing by-law. No significant change is expected in revenue from sign permits and licenses. Sustainability Implications: The proposed by-law significantly restricts portable signs and the permitted amount of temporary election signage. This may reduce the consumption of resources for this purpose. Restrictions in these types of signs may be recognized by the community as a positive and environmentally sensitive City initiative, and assist in promoting a more sustainable culture. Background: The existing sign by-law, which was enacted in 1987, is based on a common Planning framework, that being, if the use is not listed, it is not permitted. From an enforcement perspective, this makes resolving sign issues extremely difficult as there is no clear contravention of a by-law provision. When staff began a coordinated review of the by-law, the goal was to create a by-law that provided clear regulations, prohibitions, application processes and enforcement provisions. The proposed sign by-law, • Distinguishes between permanent and temporary signs and which department administers each process. Municipal Law Enforcement Services will continue to process all licences for temporary sign uses, while the permit application process for all permanent signs, including wall signs, development signs and ground signs will now be administered by Planning & Development staff. As these types of signs require structural review and already require Planning & Development approval, it will make the processing of permit applications more efficient for the City and the applicants; • Sets out clear application requirements for both licences and permits; • Includes tables outlining specific height, area, number and setback provisions for each type of sign, based on zoning; CORP0227-07101 revised Report CS 53-08 December 8, 2008 1 19 Subject: Updated Sign By-law Page 3 • Sets out specific provisions relating to development signs including location, number and size; • Limits sign licences to one 30 day licence per business in a calendar year; • Lists signs exempt from permits and licences and under what conditions; • Lists prohibited signs; • Identifies election sign restrictions. The Region has recently initiated consultation with local municipalities in an effort to harmonize standards relating to the control of election signs. Accordingly, the election sign provisions in the draft by-law will be revisited once the consultation process is complete; • Establishes a restricted area for new billboards and a'licence fee requirement for both new and existing billboards; • Establishes special sign district;i ; • Establishes a variance process administered by the Director of Planning & Development; and • Sets out clear enforcement processes, including. orders to comply, remedial action, and cost recovery. The proposed public consultation process will solicit comments by mail from industry stakeholders, commercial property owners, and persons who have previously expressed an interest. In addition, the draft by-law will be made available on the City's website, and advertising will be placed on the City's Community Page Ad directing interested community members to review the draft by-law on-line or contact City Hall to request a copy. Upon the conclusion of the community consultation, comments received will be summarized and reviewed with staff responses and recommendations provided. A follow up Report to Council will include this information, as well as a final draft of the proposed sign by-law for Council's review and approval. A sign by-law provides essential tools to control the number and placement of signs within the City to limit adverse effects on the community. Sign issues can be contentious, and there are significant expectations from the public on the City's ability to resolve issues relating to signage. A new sign by-law will provide clear regulations governing sign installations throughout the City. CORP0227-07101 revised e.Roo CS 53-08 December 8, 2008 Subject: Updated Sign By-law Page 4 Attachments: 1. Draft Sign By-law Prepared By: Approved/Endorsed By: Ki erly Thompson, CPSO, CMMI Debi Wilcox, CMO; CMMIII Manager, By-law Enforcement Services City Clerk Gillis Paterson, Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council y Th as"J. Quinn, D(1ifR CMM II ++~...AAA C ief AdministrV ive Off' er CORP0227-07101 revised Cis, REPORT TO EXECUTIVE COMMITTEE PICKERING Report Number: CS 16-09 Date: June 8, 2009 121 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Sustainability Implications: The City's participation in cooperative purchasing initiatives reduces paper and administrative costs. Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. Report CS 16-09 June 8, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 2 122 Formal Quotations Summary January 1, 2009 to March 31, 2009 PST Included / GST Extra (unless stated otherwise) Reference No. Description Award Status Award Date Heating, Ventilation & Air Q-3-2008 Conditioning (HVAC) Service Ongoing Vendor: Ace Services Hourly Rates operating February 1, 2009 Effective to January 31, 2010. costs 2009- Year 2 of 2 year contract 2010 Electrical Repair Services Ongoing Q-29-2008 Vendor: MDK Electric Vendor: Vickery Electric Hourly Rates operating February 1, 2009 Effective to January 31, 2010. costs 2009- Year 2 of 3 year contract 2010 Plumbing Repair Services Ongoing Q-30-2008 Vendor: Don Valley Mechanical Ltd. Unit Prices operating February 1, 2009 Effective to January 31, 2010. costs 2009- Year 2 of 3 year contract 2010 Cooperative tender for Supply of Lamps and Ballasts Host: Durham District School Board (DDSB) T06-36 Participants: Region of Durham, DDSB, Oshawa, Various Prices Operating February 4, 2009 Ajax, Whitby, Pickering, Costs 2009 Clarington, Vendor: Osso Electric Effective to December 31, 2009. Year 3 of 3 year contract Report CS 16-09 June 8, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 3 123 Reference No. Description Award Status Award Date Cooperative tender for Duplicating Paper Host: Town of Whitby Participants: Durham, Oshawa, Ajax, Whitby, Ongoing W01-2009 Pickering, Clarington, Uxbridge, Scugog, Durham Various Prices operating March 10, 2009 Non-Profit Housing, MPAC, costs 2009- March College 2010 Vendor: Buntin Reid Effective to February 28, 2010. Year 1 of 3 year contract Cooperative tender for Supply & Delivery of Asphalt Host: City of Oshawa Participants: Durham, C2008-114 Oshawa, Ajax, Whitby, Ongoing Pickering, Clarington, Scugog Various Prices operating March 10, 2009 Vendor: Lafarge for Hot & costs 2009- Cold Mix 2010 Vendor: Innovative Surface for High Performance Cold Mix. Effective to January 31, 2010. Year 1 of 1 year contract Cooperative tender for Supply of Sodium Chloride Host: Region of Durham Participants: Durham, Ongoing. T-280-2006 Oshawa, City & County of operating Peterborough, Ajax, Whitby, Various Prices costs 2009- March 17, 2009 Pickering, Clarington, 2010 Uxbridge, Kawartha Lakes Vendor: Canadian Salt Co. Effective to May 31, 2010. Year 2 of 2 year contract Report CS 16-09 June 8, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 4 124 Reference No. Description Award Status Award Date Cooperative tender for Catch Basin Cleaning Services Host: Region of Durham Q-207-2009 Participants: Durham, Ongoing Pickering, Clarington, Various Prices operating March 17, 2009 Uxbridge, Brock, Scugog costs 2009- Vendor: Superior Catch Basin 2010 Services Effective to March 16, 2010. Year 1 of 3 year contract Cooperative tender for Delivery of Sodium Chloride Host: Region of Durham Participants: Durham, Oshawa, City & County of Ongoing T-279A-2008 Peterborough Ajax, Whitby, Various Prices operating March 17, 2009 Pickering, Clarington, costs 2009- Uxbridge, Kawartha Lakes 2010 Vendor: Shepstone Haulage Effective to May 31, 2010. Year 2 of 2 year contract Security Services Ongoing Q-15-2008 Vendor: Securitas Canada operating March 27, 2009 Effective to March 31, 2010. Various Prices costs 2009- Year 2 of 3 year contract 2010 Attachments: Not applicable Report CS 16-09 June 8, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 5 125 Prepar By: Approved/Endorsed By: Vera A. f-errg-emacher Gillis A. Paterson Manager, Supply & Services Director, Corporate Services & Treasurer C.P.P., CPPO, CPPB, C.P.M., CMM III VF:vw Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council C Thomas J. 6ui4/RbW, CMM III Chief Administrative Officer Call 00 REPORT TO EXECUTIVE COMMITTEE T 1CKE 11~1 V G Report Number: CS 18-09 126 Date: June 8, 2009 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2008 Pre-Audit Balances of Reserves and Reserve Funds Recommendation: 1. That Report CS 18-09 of the Director, Corporate Services & Treasurer be received for information; 2. That the Ontario Transit Renewal Reserve Fund be closed and the attached By- law to repeal By-law 6029/02 be enacted; 3. That the Dedicated Gas Tax Reserve Fund be closed and the attached By-law to repeal By-law 6418/04 be enacted; and, 4. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Executive Summary: Based on the preliminary 2008 results, we can now report on the pre-audit actual activities within the Reserves and Reserve Funds for 2008. A summary is presented in Appendix A. The purpose and 2008 financial transactions for each Reserve and Reserve Fund are set out in Appendices B and C respectively. The Ontario Transit Renewal Reserve Fund and Dedicated Gas Tax Reserve Fund are recommended to be closed as they have served their intended purposes. The purpose and 2008 financial transaction for each Reserve and Reserve Fund are set out in Appendices B and C respectively. Financial Implications: Not applicable Report CS 18-09 Date: June 8, 2009 Subject: 2008 Pre-Audit Balances of Reserves and Reserve Funds Page 2 127 Sustainability Implications: Funds available under the Reserves and Reserve Funds provide partial financial support towards the sustainability of Pickering in both capital and operating expenditures. Background: As in previous reports filed over the years, this report provides specific information on each of the City's Reserves and Reserve Funds, including year-end balances. The 2008 pre-audit Reserves and Reserve Funds balance of $60,081,565 is one of the highest balances ever reported in Pickering. However, this balance is not fully available for use due to the outstanding budget commitments of funds not yet spent, the obligations connected with the collection of funds or other specific purposes approved by Council or under Provincial Legislation. With regard to unspent budget commitments for capital projects, we are continuing the practice of not transferring funding for commitments until the expenditures are incurred. This procedure allows the Reserve Funds to earn interest income as long as funds are still in the Reserve Fund's custody and is in compliance with Public Sector Accounting Board (PSAB) for obligatory Reserve Funds. The combined unspent budget commitments for all Reserve Funds are $6,310,155. With the transfer of transit services to the Regional Municipality of Durham (Region), the Region Transit Reserve, Ontario Transit Renewal Reserve Fund and Dedicated Gas Tax Reserve Fund are officially closed as at the year-end ended December 31, 2008. Funds remaining have been transferred to the Region. The by-laws to repeal both the reserve funds are included in this report. The Transit Region Reserve being a reserve account was created by council resolution in the year 2002 when the budget was approved and was not established by by-law, therefore there is no by-law to repeal. This Reserve will expire on its own as at December 31, 2008 based on reason indicated above. The Development Charges, Parkland, Third Party/Developer Contributions, Federal Gas Tax and Building Permit Reserve Funds represent funds received for specific purposes subject to legislative requirements and based on developer agreements or agreements with any third parties. Funds available in these Reserve Funds are obligatory in nature and should be treated as committed. The balance in these obligatory Reserve Funds is $33,526,370 (See Appendix A). The combined total of the budget commitments, other restricted balances and obligatory Reserve Funds of approximately $39 million reduced the "discretionary" balance to approximately $20 million as at December 31, 2008. The City established a new reserve this year, namely: Capital Maintenance Management System Reserve which will provide funds to assist in meeting mandatory Public Sector Accounting Board (PSAB) requirements. Furthermore, it will assist in providing funding towards future capital asset management initiatives. The purposes of the Reserves and Reserve Funds are discussed further in Appendices B and C. Report CS 18-09 Date: June 8, 2009 Subject: 2008 Pre-Audit Balances of Reserves and Reserve Funds Page 3 Internal borrowings from the Reserve Funds commenced in 2001 to assist in funding capital projects. The outstanding principal balance as at December 31, 2008 is approximately $3 million. These loans are undertaken from the Development Charges and Parkland Reserve Funds. The breakdown of the principal balance for both the Reserve Funds is $2.82 million and $198,000 respectively. This provided the Reserve Funds with an attractive rate of interest compared to current. market investment rates while at the same time providing a cheaper cost of borrowing to the capital fund. Interest earned on internal loans represents amounts earned on the 2001 to 2007 internal borrowings. There was no internal loan in 2008. Attachments: 1. Appendix A Summary of Reserves and Reserve Funds 2. Appendix B Description of Reserves 3. Appendix C Description of Reserve Funds 4. By-law to repeal By-law 6028/02 5. By-law to repeal By-law 6418/04 Prepared By: Approved / Endorsed By: Caryn Kong Gillis A. Paterson Senior Financial Analyst Director, Corporate Services & Treasurer GAP:ck Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Thoma J. uinn, R R., C III Chief Administrative Officer ATTACHMENT #.~_.TO REPORT Jk- 01 APPENDIX A g CITY OF PICKERING SUMMARY OF RESERVES AND RESERVE FUNDS PRE-AUDIT ACTUALS DECEMBER 31, 2008 Pre Audit Audited Audited Audited Appendix B Summary Reserves 2008 2007 2006 2005 4610 Working Funds $400,000 $400,000 $400,000 $400,000 4611/4623 Replacement Capital 618,419 683,214 685,715 722,844 4612 Contingencies-OPG, Election, Other 2 1,401,340 1,328,080 6,356,615 10,774,909 4613 Self-Insurance 2 951,391 951,391 951,391 915,514 4619 Rate Stabilization 17,374,935 15,491,176 6,910,981 3,388,965 4620 Develop. Charges-City's Share 2 1,168,494 745,244 809,654 484,204 4621 Region Transit 2 - 120,999 120,999 237,106 4622 Continuing Studies 2 750,534 713,821 474,484 342,533 4624 Vehicle Replacement 172,547 122,547 72,547 75,000 4625 Easement Settlement 131,279 - - 1,095,129 4626 Library Eastern Branch 2 80,000 55,000 30,000 20,000 4627 Move Ontario 8,243 308,243 833,243 - 4628 Capital Maint Mgmt System New 75,000 Total Reserves $23,132,182 $20,919,715 $17,645,629 $18,456,204 Pre Audit Audited Audited Audited Appendix C Summary of Reserve Funds 2008 2007 2006 2005 4225 Community Facilities $192,845 $180,880 $194,175 $265,492 4228 Capital Works 348,583 335,486 321,618 309,872 4229 Development Charges 182 26,413,355 23,528,009 22,341,331 21,135,306 4230 Parkland 112 1,984,486 1,557,607 1,993,928 2,103,061 4232 Public Works 1,167,782 1,122,707 1,072,893 1,038,206 4234 Workers Safety Insurance Brd2 1,339,907 1,103,109 834,922 589,575 4235 Third Party/Dev. Contributions' 2,043,667 2,129,221 1,868,148 1,819,264 4236 Ontario Transit Renewal' - - 19,166 19,166 4237 Squash Courts 2 92,530 119,057 78,989 66,087 4238 Prov. Dedicated Gas Tax' - 523,014 771,076 722,039 4239 Federal Gas Tax Revenue' 3,084,862 2,144,076 1,455,769 850,684 4240 Building Permit Stabilization Fees 1&2 - - 4241 Animal Shelter2 152,896 146,195 4242 Pickering Mens' Slow Pitch 2 128,470 - - - Total Reserve Funds $36,949,383 $32,889,361 $30,952,015 $28,918,752 Total Reserves & Reserve Funds $60,081,565 $53,809,076 $48,597,644 $47,374,956 Notes ' Obligatory Reserve Funds $33,526,370 (Includes 4229 & 4230) 2 Restricted Reserves & Reserve Funds 6,065,562 (Excludes 4229 & 4230) Total Obligatory' & Restricted 2 -2008 = 39,591,932 Less Budget Committed Projects (6,310,155) Total Uncommitted Obligatory & Restricted R & RF $33,281,777 Total Reserves & Reserve Funds $60,081,565 Less Obligatory, Restricted Reserve & Reserve Funds (39,591,932) Net-Discretionary Reserves & Reserve Funds $20,489,633 3 0 ATTACHMENT# ~ TO REPORT#LLF- APPENDIX B RESERVE FOR WORKING FUNDS 4610 Actual Balance December 31, 2007 $ 400,000 Transfers into the Reserve - Transfers out of the Reserve - Pre-Audit Actual Balance December 31, 2008 $ 400,000 1. Purpose of this Reserve: The reserve for working funds is used to provide operating cash to assist in avoiding short term interest expenses incurred on operations, typically during the first few months of the year prior to tax billing and at other times when cash inflows and outflows do not match as occurs in any corporation. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of the Reserve: It is recommended as a "rule-of-thumb" that this reserve be 2% to 3% of total City revenues. Based on average annual revenue of $45 million, at 2%, the amount to maintain for this reserve should be $900,000. APPENDIX B 3 1 RESERVE FOR REPLACEMENT OF CAPITAL EQUIPMENT - G/L 4611/4623 Actual Balance December 31, 2007 $ 683,214 Transfers into the Reserve Revenue Fund Contribution 115,462 Transers out of the Reserve Transfers to Capital Fund (180,257) Pre-Audit Actual Balance December 31, 2008 $ 618,419 1. Purpose of this Reserve: The purpose of this reserve is to reduce the need to levy for the full cost of major equipment in the year of acquisition. The reserve acts as a stabilization factor and helps to avoid both tax rate fluctuations and the issuance of long-term debt or other means of financing. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: This reserve should be kept at a level that is equivalent to the replacement cost of the assets for which they were established. Over the last couple of years, the reserve balance has been kept at a minimum level. Contributions to this reserve are provided for annually in the Current Budget. In 2003, additional sub-categories were set up for accounting. purposes to better match the collection of funds to the application of these funds to particular facilities as shown on the following page. 132 APPENDIX B The balances pertaining to these sub-categories are as follows: Corp Use Prgrms Pool Arena Core Pool Arena Total Dec 31/07 2,483 134,752 37,578 68,091 108,773 181,312 150,225 683,214 Transfers in 0 18,500 4,962 30,000 27,000 15,000 20,000 115,462 Transfers out - - - - (61,663) (45,134) (73,460) (180,257) Dec 31/08 2,483 153,252 42,540 98,091 74,110 151,178 96,765 618,419 APPENDIX B 1 3 3 RESERVE FOR CONTINGENCIES- G/L 4612 (OPG, Other Assessment Appeals, Election, Miscellaneous) Actual Balance December 31, 2007 $ 1,328,080 Transfers into the Reserve Transfers from Revenue Fund 73,260 Transfers out of the Reserve: Pre-Audit Actual Balance December 31, 2008 $ 1,401,340 1. Purpose of this Reserve: Like the Capital Equipment Replacement Reserve, this reserve acts in a tax stabilization capacity. It was established in anticipation of unknown, unusual or extraordinary expenditures, which occur from time to time. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: In 2003, the large balances in this Reserve were reviewed and grouped into sub- categories in the general ledger, for accounting purposes only, to better distinguish those amounts that are committed and those amounts available for general corporate use. The sub-categories are as follows: OPG Assessment Appeal, Elections, Other Assessment Appeals and Miscellaneous. As at the year ended December 31, 2007, there are no longer any funds in the Contingency-Ontario Power Generation (OPG) Assessment Reserve as the assessment appeals related to the taxation years 2003-2006 have been reached and this amount was transferred to the Rate Stabilization Reserve in 2007. The amounts pertaining to the other sub-categories are as follows: Election - $140,000, Other Assessment Appeals - $682,594, True Sport City Share- $3,260 and Miscellaneous - $575,486. 134 APPENDIX B RESERVE FOR SELF INSURANCE - G/L 4613 Actual Balance December 31, 2007 $ 951,391 Transfers into the Reserve - Transfers out of the Reserve: Transfer to Capital - Pre-Audit Actual Balance December 31, 2008 $ 951,391 1. Purpose of this Reserve: This reserve was established as a necessary form of asset protection. Specifically, it is to cover insurance claims resulting from the increase in deductible levels, costs of uninsured claims and other claim related costs. The higher deductible reduced insurance premiums. Significant savings can be realized through reduced premium costs and staff analyzes the costs/benefits of such actions on an annual basis. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: This reserve should be maintained at a level to ensure that the funding is adequate to meet future liabilities. This situation is analyzed by staff on a regular basis. 1 3 APPENDIX B RESERVE FOR RATE STABILIZATION - G/L 4619 Actual Balance December 31, 2007 $ 15,491,176 Transfers into the Reserve Excess Surplus Contribution 2,647,941 Dividend from Veridian 1,722,000 4,369,941 19,861,117 Transfers out of the Reserve 2008 Current Budget Provision (2,486,182) Pre-Audit Actual Balance December 31, 2008 $ 17,374,935 1. Purpose of this Reserve: The purpose of this reserve is to act as a tax rate stabilization factor for annual current budget funding. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: The fund balance should be maintained at a level of 3 to 5 per cent of tax revenues to provide tax rate stabilization for annual current budgeting purposes. The 2008 Current Budget provided for a transfer in the amount of $2,486,182 from this reserve to fund current expenditures. With the settlement of OPG assessment appeal in 2007, dividends from Veridian and surplus in 2008; there is sufficient build-up of funds to draw from this reserve for future budgeting years. In 2009, there is a budgeted draw of $2.9 million and further draws anticipated in 2010 and after. ' 3 6 APPENDIX B RESERVE FOR DEVELOPMENT CHARGES - CITY SHARE G/L 4620 Actual Balance December 31, 2007 $ 745,244 Transfers into the Reserve 2008 Current Budget Provision 480,000 Returned to source 120,200 1,345,444 Transfers out of the Reserve Transfer to Capital Fund -External Subdivision Works (176,950) Pre-Audit Actual Balance December 31, 2008 $ 1,168,494 1. Purpose of this Reserve: This reserve has been established to set aside funds for projected growth in the City. From the 1999 and the 2004 Development Charges Studies it was approved that a Reserve be established for the City's share (i.e. the non- development charge portion) of the costs of services included in the Development Charges Study and that contributions be included in the annual Current Budget for consideration by Council. For the City to meet its obligations for the various capital projects, an annual contribution of $2.4 million is required. The interest incomes on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: Funds continue to be budgeted in the Current Budget to build up this reserve to fund future capital growth of the City. The draws in the current year were to finance External Subdivision Works. This reserve should be maintained at a level to ensure that the funding is adequate to meet future capital growth in the City. 137 APPENDIX B REGION TRANSIT RESERVE - G/L 4621 Actual Balance December 31, 2007 $ 120,999 Transfers into the Reserve: GO Transit Funding from Region - Transfers out of the Reserve: Transferred to the Region (120,999) Pre-Audit Actual Balance December 31, 2008 $ - 1. Purpose of this Reserve: This Reserve account was established in 2002 to capture funds raised by the Region for transit purposes and not immediately required. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: With the transferred of the Ajax Pickering Transit Authority (APTA) to the Regional Municipality of Durham (Region) effective January 1, 2006, there is no longer any revenue from the Region for this Reserve. This Reserve is officially closed as at our year December 31, 2008 as we have settled all our commitments and obligations with APTA. 3 8 APPENDIX B RESERVE FOR CONTINUING STUDIES & CONSULTING - G/L 4622 Actual Balance December 31, 2007 $ 713,821 Transfers into the Reserve Continuing Consulting Work or Studies 190,570 Transfers out of the Reserve (153,857) Pre-Audit Actual Balance December 31, 2008 $ 750,534 1. Purpose of this Reserve: This reserve was established to capture any unspent annual Current Budget provisions related to consulting, continuing studies, professional and legal fees. Under Generally Accepted Accounting Principles, the approval to expend funds for these efforts ceases at year-end, however work may continue beyond that date. The establishment of this fund enables the transfer of unspent funds into future year and accommodates this frequent timing difference between the approval and the expenditure. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: There would be no recommended maintenance levels. Funds transferred to this reserve will be used to fund the balance of the expenditures still to be incurred for incomplete studies or consulting contracts. Expenditures incurred in 2008 in the amount of $153,857 pertained to consulting work that was transferred into the Reserve. in the prior year. An additional amount of $190,570 has been transferred-in for future work. APPENDIX B 1 3 9 RESERVE FOR VEHICLE REPLACEMENT - G/L 4624 Actual Balance December 31, 2007 $ 122,547 Transfers into the Reserve 50,000 Transfers out of the Reserve to Capital Fund - Pre-Audit Actual Balance December 31, 2008 $ 172,547 1. Purpose of this Reserve: This reserve was newly established in 2004 to begin building up funds to finance the cost of replacing the City's aging fleet. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: There would be no recommended maintenance levels. Funds transferred to this reserve will be committed to fund the purchase of new vehicles. 14 0 APPENDIX B RESERVE - EASEMENT SETTLEMENT - GIL 4625 Actual Balance December 31, 2007 $ - Transfers into the Reserve: - Projects returned to source 131,279 Transfers out of the Reserve - Pre-Audit Actual Balance December 31, 2008 $ 131,279 1. Purpose of this Reserve: This reserve was established in 2005 due to funds received from easement settlement in February 2005. The amount collected was $2.5 million. These funds will be used to finance both the capital and operating expenditures of the City. The interest income on these funds forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: There would be no recommended maintenance levels. Whenever funds are received- due to easement settlement, this reserve will be credited accordingly. Budgeted draws to fund City's expenditures will be dependent on the revenues collected. Due to the budgeted draws in both 2005 and 2006, the funds originally received in 2005 have been completely depleted as at the year ended December 31, 2006. The funds available as at the year ended December 31, 2008 are the results of under-ages from 2005 and 2006 completed projects. APPENDIX B RESERVE - PROVISION FOR EASTERN BRANCH LIBRARY - GIL 4626 Actual Balance December 31, 2007 $ 55,000 Transfers into the Reserve 25,000 Transfers out of the Reserve - Pre-Audit Actual Balance December 31, 2008 $ 80,000 1. Purpose of this Reserve: This reserve was established in 2005 to begin building up funds for a new library at the eastern part of Pickering. This provision may be used to fund the new facility, capital cost, resource materials and any other related costs. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: There would be no recommended maintenance levels. In 2002, the Board of the Library requested $10,000 under the Capital Budget for the "Provision for Eastern Branch". A similar request was made in both 2005 and 2006. It is the intention of the Board of the Library to annually request for this provision to continue building up funds for the proposed new facility. To reflect this intention, effective 2006 Budget year, the provision has been done by a "Transfer to Reserve for the Provision for Eastern Branch". In 2007, the annual provision has been increased to $25,000. The same amount was provided for in 2008. '14 2 APPENDIX B RESERVE - MOVE ONTARIO - G/L 4627 Actual Balance December 31, 2007 $ 308,243 Contribution from Province of Ontario - Transfers out of the Reserve Capital Expenditures -Roads (300,000) Pre-Audit Actual Balance December 31, 2008 $ 8,243 1. Purpose of this Reserve: This reserve was established in 2006 to capture the one-time funding received on March 20, 2006 from the Ontario government, the Ministry of Transportation. The Ontario government is providing a one-time investment to help municipalities primarily outside the GTA, with specific emphasis on rural and northern municipalities and to invest in municipal roads and bridges. Municipalities will determine their own roads and bridges priorities. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: There would be no recommended maintenance levels. 43 APPENDIX B RESERVE - CAPITAL MAINTENANCE MGMT SYSTEM - G/L 4628 NEW Actual Balance December 31, 2007 $ - Contribution from Province of Ontario 75,000 Transfers out of the Reserve Capital Expenditures - Pre-Audit Actual Balance December 31, 2008 $ 75,000 1. Purpose of this Reserve: This reserve was newly established in 2008 to start building-up funds for capital maintenance and management systems. The interest income on this account forms part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: There would be no recommended maintenance levels. In 2008 there was a budgeted transfer of $75,000 from the Current Budget. ~ATTACHMENT#-,--2-TO REPORT #-LCff10q 144 APPENDIX C RESERVE FUND FOR COMMUNITY FACILITIES - G/L 4225 Actual Balance December 31, 2007 $ 180,880 Transfers into the Reserve Fund Returned to source 5,000 Interest Earned on External Investments 6,965 11,965 Transfers out of the Reserve Fund Transfer to Capital Fund - - Pre-Audit Actual Balance December 31, 2008 $ 192,845 1. Purpose of this Reserve Fund: This is a "discretionary" reserve fund established by Council to attempt to avoid both tax rate fluctuations and the need for issuing long term debt for major expenditures required for community facilities. The interest income on this reserve fund forms part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: The balances in this fund have fluctuated from the high in 1998 of $773,483 to the low in 2001 of $69,102. Other than interest income earned, there has been no transfer to this reserve fund in the last six years. Expenditures are transferred out of reserve funds only when incurred. The value of the unspent budget commitments as at December 31, 2008 is $167,648. Taking these commitments into consideration, the uncommitted balance of funds available is $25,197. Additional amounts must be provided to this fund. X45 APPENDIX C RESERVE FUND FOR CAPITAL WORKS - G/L 4228 Actual Balance December 31, 2007 $ 335,486 Transfers into the Reserve Fund Interest Earned on External Investments 13,097 Transfers out of the Reserve Fund - Pre-Audit Actual Balance December 31, 2008 $ 348,583 1. Purpose of this Reserve Fund: This Fund is a "discretionary" one and was established pursuant to section 417(1) (2) of the Municipal Act, 2001 for specified purposes by Council related to the acquisition of assets. The interest income on this reserve fund forms part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: Between the years of 1998 to 2000, the balances have been maintained at $600,000 to $800,000. There has been no major contribution to this Reserve Fund in the past eight years. The value of the unspent budget commitments at the end of 2008 is $13,822. Taking these unspent budget commitments into account, the uncommitted balance available as at December 31, 2008 will be reduced to $334,761. Major additional contributions will be required in future years. 146 APPENDIX C RESERVE FUND FOR DEVELOPMENT CHARGES - G/L 4229 Actual Balance December 31, 2007 $ 23,528,009 Transfers into the Reserve Fund: Net Developer Contributions $ 2,422,276 Returned to source 14,091 Interest Earned on External Investments 856,165 Interest Earned on Internal Loans 162,336 3,454,868 Transfers out of the Reserve Fund: Transfer to Current Fund-Studies (15,819) Transfer to Capital Fund: Parks (169,068) Ext. Subdiv- Roads & Related (384,635) (553,703) Pre-Audit Actual Balance December 31, 2008 $ 26,413,355 1. Purpose of this Reserve Fund: This is an "obligatory" reserve fund and as such is governed by Municipal Act 2001, Development Charges Act, 1997, Ontario Regulation 82198, City By-law or agreement and requires revenue received for the special purposes to be segregated from the general revenues of the municipality. Obligatory reserve funds must be created whenever a statute requires revenue received for a special purpose to be segregated from the general revenues of the municipality and the revenue is to be used solely for the purpose prescribed by statute, i.e. in this case the monies charged to developers must be held and used to fund capital services and related background studies required for new growth. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: In accordance with development charge legislation, all development charge revenues must be held within separate Reserve Funds and can only be used for the financing of growth-related projects. As such, no reserve fund limits are appropriate for the Development Charge Reserve Funds because they are tied to growth-related capital requirements. This reserve fund has an unspent budget commitment of $3,259,915. The pre- audit actual balance of $26,413,355 would be reduced by this amount to reflect an uncommitted balance of funds available for future expenditures of $23,154,440. APPENDIX C 4 7 RESERVE FUND FOR PARKLAND - GIL 4230 Actual Balance December 31, 2007 $ 1,557,607 Transfers into the Reserve Fund: Developers Contributions $ 455,300 Interest Earned on External Investments 58,524 Interest Earned on Internal Loans 10,727 524,551 Transfers out of the Reserve Fund: Transfer to Capital Fund-Parks: David Farr Park (613) Playground Reconstruction& Equipment (57,059) Parks- Trees (40,000) (97,672) Pre-Audit Actual Balance December 31, 2008 $ 1,984,486 1. Purpose of this Reserve Fund: This is an "obligatory" reserve fund and it was established pursuant to section 417(1)(2) of the Municipal Act, 2001 as required by subsections 42(1), (5), (6), (7), (8) and (9) of the Planning Act. This fund is governed by legislation, regulation or agreement and requires revenues received for the special purposes to be segregated from the general revenues of the municipality. Obligatory reserve funds must be created whenever a statute requires revenues for a special purpose to be segregated from the general revenues of the municipality and the revenue is to be used solely for the purpose prescribed by statute. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: Due to the obligatory nature of this fund, there are no limits on this fund. The unspent budget commitments as at the year ended 2008 are $276,437. The pre- audit balance of $1,984,486 after taking into account the unspent budget commitments will provide an uncommitted balance available of $1,709,049 as at December 31, 2008. 1 4 8 APPENDIX C RESERVE FUND FOR PUBLIC WORKS - G/L 4232 Actual Balance December 31, 2007 $ 1,122,707 Transfers into the Reserve Fund Third Party Contributions $ 1,101 Returned to source 95 Interest Earned on External Investments 43,879 45,075 Transfers out of the Reserve Fund Pre-Audit Actual Balance December 31, 2008 $ 1,167,782 1. Purpose of this Reserve Fund: This fund was established by Council pursuant to section 417(1) (2) of the Municipal Act, 2001. The purpose of the reserve fund is to acquire fixed assets, to fund capital works related to public property, without the need to fund on a long-term nature through the issue of debentures. The main purpose at this time is to fund the City's share of the cost of subdivision works committed to under various subdivision agreements. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: The "average" annual balance of this fund over the last four years has been approximately $1 million. This reserve fund should be kept at least at this level in the future. Staff will periodically review the need for this level with the requirements contained in the capital budget and four year program and report any different findings to Council. The value of unspent budget commitments for 2008 is $25,000. The pre-audit balance of $1,339,907 would be reduced by this amount to reflect an uncommitted balance of funds available of $1,142,782 as at December 31, 2008. 49 APPENDIX C RESERVE FUND FOR WORKERS SAFETY INSURANCE BOARD - GIL 4234 Actual Balance December 31, 2007 $ 1,103,109 Transfers into the Reserve Fund Contribution from Current Fund $ 443,738 Interest Earned on External Investments 53,843 497,581 Transfers out of the Reserve Fund Claims and Other Related Costs $ (122,896) Funding Insurance Costs (121,262) Contribution to Health & Safety Training (16,625) (260,783) Pre-Audit Actual Balance December 31, 2008 $ 1,339,907 1. Purpose of this Reserve Fund: This reserve fund has been established to provide for the annual costs of insurance coverage, contributions towards the health and safety program, and the payment of claims and other related costs now that the City is a Schedule 2 employer. This reserve fund was created in 2001 further to the recommendation passed in Council Resolution#127/01 and in compliance with Workplace Safety & Insurance Act. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: Starting from 2004 and continuing to 2008, the contributions were more than double the claims experience for the year, resulting to a built-up in the balance of the reserve fund. As Schedule 2 operates on the self-insured principle, any anticipated savings between contributions and claims experience will be transferred to this Reserve Fund to build up the fund balance in the event of any catastrophic claim-related costs, which may occur. The average annual built-up of approximately $223,317 from 2003 to 2008 has resulted to the 2008 year-end balance of $1,339,907. APPENDIX C THIRD PARTY/DEVELOPERS CONTRIBUTIONS RESERVE FUND - G/L 4235 Actual Balance December 31, 2007 $ 2,129,221 Transfers into the Reserve Fund Contributions from Developers/Third Parties $ 20,840 Interest Earned on External Investments 85,815 106,655 Transfers out of the Reserve Fund - Current Expenditures-Consulting fees (18,000) Capital Expenditures: Entrance Eastern Gateway (42,238) Ext Subdivision Works (656) Development Control- Helm St (3,315) Development Control-St Martins/ Bayly St (128,000) (174,209) Pre-Audit Actual Balance December 31, 2008 $ 2,043,667 1. Purpose of this Reserve Fund: This reserve fund was established by Council pursuant to Section 417(1) of the Municipal Act, 2001. The purpose of this reserve fund is to capture contributions from developers or third parties per development agreements and any cost sharing arrangements for future capital projects. Due to the externally restricted contributions, this reserve fund is treated as obligatory. The collections are committed for specific purposes and not available for general use. Unless specified, the City is under no obligation to pay interest to any developers or third parties. The interest incomes on these funds form part of the Reserve Fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund No reserve fund limits are appropriate for this fund as collection and commitment of funds are dependent upon development agreements or cost sharing arrangements. 51 APPENDIX C ONTARIO TRANSIT RENEWAL RESERVE FUND - G/L 4236 Actual Balance December 31, 2007 $ - Transfers into the Reserve Fund Contribution from Ministry of Transportation $ - Interest on External Investments-reversal - - Transfers out of the Reserve Fund Close-out account-Revenue Fund - Pre-Audit Actual Balance December 31, 2008 $ - 1. Purpose of this Reserve Fund: This is an "obligatory" reserve fund established to capture funding received from Ministry of Transportation for the sole purpose of funding acquisition of APTA vehicles or for any major vehicle refurbishment. The interest incomes on these funds form part of the Reserve Fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund as availability of funds is dependent on the amount of grant received. Funds are provided from the Ontario Transit Renewal Program as expenditures are incurred. With the transfer of APTA to the Regional Municipality of Durham effective January 1, 2006, this Reserve Fund was officially closed-out in 2007. The by-law to repeal this reserve fund is included in this report to council. 152 APPENDIX C SQUASH COURTS RESERVE FUND - G/L 4237 Actual Balance December 31, 2007 $ 119,057 Transfers into the Reserve Fund Surcharge on Memberships 10,432 Interest on External Investments 5,259 15,691 Transfers out of the Reserve Fund - Recreation Centre Expansion & Squash Courts (42,218) Pre-Audit Actual Balance December 31, 2008 $ 92,530 1. Purpose of this Reserve Fund: This reserve fund was established to capture funds from Pickering Squash Club memberships' surcharges, corporate sponsorships, third party contribution and any such funds as the Council may approve. This Reserve Fund shall be used for the purpose of paying expenses related to the provision of double squash courts. This Reserve Fund was newly created in 2003 further to the recommendation passed in Council Resolution #79/03, Item 5 per Report to Council CS 40-03. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund. APPENDIX C PROVINCIAL DEDICATED GAS TAX RESERVE FUND - G/L 4238 Actual Balance December 31, 2007 $ 523,014 Transfers into the Reserve Fund Interest on External Investments - - Transfers out of the Reserve Fund - Transferred to the Region (523,014) Pre-Audit Actual Balance December 31, 2008 $ - 1. Purpose of this Reserve Fund: This reserve fund was established to capture funds from the Province of Ontario for the new provincial gas tax revenue program. This reserve fund shall be used for the purpose of paying eligible public transportation expenditures, to offset Pickering's share of the costs for funding the Ajax Pickering Transit Authority (APTA). This reserve fund was created in 2004 further to the recommendation passed in Council Resolution #167104, Item 3 at the Council Meeting of December 20, 2004 per Report to Council CS 56-04. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund. Under this program, the provincial government will provide one cent a litre of the provincial gas tax funding in 2004. This rate has been increased to 1.5 cents in 2005 and increased to two cents in 2006. As the purpose for providing this fund is for the public transportation services, with the transfer of APTA to the Region effective January 1, 2006, the balance of this fund has been transferred to the Region in May 2008. This account is officially closed. The by-law to repeal this reserve fund is included in this report to council. 154 APPENDIX C FEDERAL DEDICATED GAS TAX RESERVE FUND - GIL 4239 Actual Balance December 31, 2007 $ 2,144,075 Transfers into the Reserve Fund Returned to source 86,892 Prov. of Ontario 1,415,710 Interest on External Investments 115,663 1,618,265 Transfers out of the Reserve Fund - Capital Expenditures in the following cost centres: Civic Complex (153,180) Dunbarton Pool (183,961) Community Centre (7,360) Recreation Complex (248,045) Rec Complex-Pool (6,267) Roads (30,380) Storm Water Mgmt (4,996) Development Control (37,049) Library (6,240) (677,478) Pre-Audit Actual Balance December 31, 2008 $ 3,084,862 1. Purpose of this Reserve Fund: This reserve fund was established in 2005 to capture the transfer of gas tax revenues from the Government of Canada through the Association of Municipalities of Ontario under the New Deal for Cities and Communities. The Council had approved under Report to Council CS 92-05, the establishment of this Reserve Fund under By-law 6609/05 and Resolution 219/05. This program is not application based and does not require matching funding. Municipalities are allowed to invest in environmental sustainable infrastructure in programs such as public transit, storm water system, local roads and bridges. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(1). 155 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund. Under the Municipal Funding Agreement, the schedule of fundin payments is as follows: Year July November 2005 $ 849,577.58 2006 $424,788.79 424,788.79 2007 566,321.81 566,321.82 2008 707,854.83 707,854.84 2009 1,415,709.67 1,415,709.67 Total $7,078,927.80 156 APPENDIX C ANNUAL REPORT - BUILDING PERMIT FEES for the year ended December 31, 2008 Building Permit Revenue $ 614,756 Costs Direct Costs (1,102,003) Indirect Costs (195,851) (1,297,854) Excess/(Deficit) Revenue over Costs $ (683,098) BUILDING PERMIT STABILIZATION RESERVE FUND -GL 4240 Opening Balance, Jan. 1, 2008 $ - 2008 Contribution Closing Balance, Dec. 31, 2008 $ - 1. Purpose of this Reserve Fund: This reserve fund was officially established in 2006 based on By-Law 6651/06 and Report to Executive Committee PD 41-05. The need for the establishment of this reserve fund arises as a result of the significant changes to the building regulatory system in Ontario with the introduction of the Building Code Statute Law Amendment Act, 2002 (known as Bill 124) and associated amendments to the Ontario Building Code. The purpose of this fund is to secure funding to provide for service delivery stabilization during an economic downturn. The source of funds will be the annual portion of building code permit fees after related direct and indirect costs are netted. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 157 2. Recommended Maintenance Levels of this Reserve Fund: Given the rationale for creating a fee stabilization reserve fund, the targeted reserve fund balance should reflect the reduction in permits witnessed during the last recession when compared to the long-run development average - acknowledging the City's responsibility to manage a portion of the costs associated with an economic downturn. Based on the modeled activity based direct costs conducted by CN Watson; the appropriate balance to maintain is proposed at $1.16 million, expected to be achievable within a target of seven accumulated years. As at the year ended 2008, this reserve fund remains at a zero balance. This is due to the costs exceeded the building permit fee revenues; therefore, there was no transfer to the Building Permit Stabilization Reserve Fund. The Building Code Act, section 7(4) requires an annual reporting of this Reserve Fund, on which Report to Executive Committee (May 11, 2009) CS 09-09 has provided the detailed information for the 2008 reporting year. 153 APPENDIX C ANIMAL SHELTER RESERVE FUND - G/L 4241 Actual Balance December 31, 2007 $ 146,195 Transfers into the Reserve Fund Interest on External Investments 6,701 Transfers out of the Reserve Fund - Pre-Audit Actual Balance December 31, 2008 $ 152,896 1. Purpose of this Reserve Fund: This reserve fund was established in 2007 based on By-Law 6749/07, Report to Council CS 16-07, Recommendation 9. This reserve fund was established to record the City's share of the proceeds resulting from the dissolution and disposition of the assets of Pickering, Ajax, Whitby Animal Services (PAW). With the establishment of this reserve fund, financial resources received and provided can be used to construct a permanent animal shelter. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund. In addition to the proceeds of $144,433 from PAW, $963 was received from donations related to "Dogs in the Park" event held in 2006 and the remaining funds are from interest income earned. 159 APPENDIX C PICKERING MEN'S SLOW PITCH RESERVE FUND - G/L 4242 (New) Actual Balance December 31, 2007 $ - Transfers into the Reserve Fund Contribution from Men's Slow Pitch League 125,000 Interest Income 3,470 128,470 Transfers out of the Reserve Fund - Pre-Audit Actual Balance December 31, 2008 $ 128,470 1. Purpose of this Reserve Fund: This reserve fund was established at the end of 2007 based on By-Law 6822/07, Report to Council CS 58-07. This reserve fund was established to receive donations from the Pickering Men's Slow Pitch League, for safekeeping of donated funds and further application of funds towards a major softball facility. Report to Council OES 43-07 provides detailed information on the memorandum of understanding between the City and the Pickering Men's Slow Pitch League. The interest incomes on these funds form part of the reserve fund as per the Municipal Act, 2001 section 417(3). 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund. In 2008, the City received the financial contribution of $125,000 from the Pickering Men's Slow Pitch League. ATTACH NIEN°I` #A__...TO REPORT #_r_1_ "1 6 0 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to repeal By-law no. 6028/02 which was for the establishment of a Reserve Fund to be known as the Ontario Transit Renewal Reserve Fund. WHEREAS the City of Pickering passed By-Law 6028/02 to establish such a reserve fund for the purpose of receiving funding from the Ontario Transit Renewal Fund and for the paying of transit related expenses as defined in the Ontario Transit Renewal Agreement. WHEREAS with the transfer of transit services to the. Region effective January 1, 2006, this Reserve Fund has served its intended purpose and no longer required and can now be closed. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the Reserve Fund known as the Ontario Transit Renewal Reserve Fund be closed. 2. That By-law 6028/02 be repealed. 3. That this By-law shall come into effect upon the date of the final passing thereof. BY-LAW read a first, second and third time and finally passed the 15th day of June, 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk TTr.. 7 W_ 5 T~7 I~, r?'tT # CS f'g' "I THE CORPORATION OF THE CITY OF PICKERING 161 BY-LAW NO. Being a by-law to repeal By-law no. 6418/04 which was for the establishment of a Reserve Fund to be known as the Dedicated Gas Tax Reserve Fund. WHEREAS the City of Pickering passed By-Law 6418/04 to establish such a reserve fund for the purpose of receiving funding from the Province for the paying of transit related expenses that are intended to increase ridership. WHEREAS with the transfer of transit services to the Region effective January 1, 2006, this Reserve Fund has served its intended purpose and no longer required and can now be closed. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the Reserve Fund known as the Dedicated Gas Tax Reserve Fund be closed. 2. That By-law 6418/04 be repealed. 3. That this By-law shall come into effect upon the date of the final passing thereof. BY-LAW read a first, second and third time and finally passed the 15th day of June, 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk City °0 REPORT TO EXECUTIVE COMMITTEE PICKERING Report Number: CS 20-09 Date: June 8, 2009 162 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Development Charges Reserve Fund - Statement of the Treasurer for 2008 Recommendation: That Report CS 20-09 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. Executive Summary: Section 43 of the Development Charges Act, 1997 (Act) requires that the Treasurer furnish to Council a Statement in respect of each Reserve Fund (i.e. for each Development Charge) established under Section 33 of the Act. Accordingly, the enclosed Attachments 1 to 5 details the activity in the Development Charges Reserve Fund for the year ended December 31, 2008 in the manner as prescribed by the Act. As required under Section 43(3) of the Act, the Treasurer will be forwarding a copy of this same Statement to the Minister of Municipal Affairs and Housing within 60 days upon furnishing the Statement to the Council. Financial Implications: There are no financial implications associated with this report. Sustainability Implications: The availability of funding from Development Charges Reserve Funds assists in sustaining infrastructure related to growth. Background: Funds are not transferred out of the Development Charges Reserve Fund for projects until the funds are actually needed, as required under accounting rules, which ensures that the Reserve Fund continues to earn interest income on these unspent monies until such time that the actual expense is incurred. Attachment 1 presents the total Reserve Fund balance under "Fund Balance - Prior to Budget Commitments" of $26,413,355. Taking into account the "Budget Commitments" as at December 31, 2008 of $3,258,915 the "Fund Balance - After Budget Commitments" available for future expenditures is $23,154,440. Report CS 20-09 Date: June 8, 2009 Subject: Development Charges Reserve Fund - Statement Page 2 of the Treasurer for 2008 1 63 The development charges collected in 2008 were $2,422,276 an increase of 66% from amounts collected in 2007 ($1,457,284). The low interest rates and booming building industry during early 2008 have contributed to the 2008 increase compared to the 2007 collections. Attachment 2 provides a chart showing the 10-year historical pattern of the development charges collected, notably the sharp decline starting from 2005 and continuing in 2007 compared to those collected in 2003 and 2004 due to the limited land available for development in Pickering. The cumulative total collected for this 10 year period was $25,247,433. The 2008 budgeted funding from this Reserve Fund was $925,300 as detailed on Attachment 3. The capital and current expenditures actually incurred in 2008 that were funded from this Reserve Fund amounted to $569,522 (see Attachment 4). These expenditures pertained to capital and current projects approved in 2005 to 2008. Attachment 4 provides a summary by projects of these expenditures funded by development charges and other sources as prescribed by O.Reg. 82198 Section 12(3). In 2008, the City did not undertake any internal loan from this Reserve Fund. Attachment 5 provides detailed information on repayments pertaining to loans undertaken from 2001 to 2007. As of December 31, 2008, the total outstanding internal loans undertaken from 2001 to 2007 are $2,823,238 (see Attachment 5). The principal and interest of $1,230,910 paid in 2008 as indicated on Attachment 5 are related to 2001 to 2007 internal loans. This amount was funded from the general tax levy. This Attachment also provides a summary of amount and source of any money used by the municipality to repay money borrowed from the fund and interest on such money as required by O.Reg. 82198 Section 12(2)4, 5. Caution has to be used when budgeting for draws for capital projects due to the limited availability of land in Pickering and the uncertainty of economic times ahead of us. Attachments: 1. 2008 Annual Statement of Development Charges Reserve Fund 2. Development Charges Collected 1998 - 2008 3. Projects Approved in 2008 Capital Budget to be Funded from Development Charges Reserve Fund 4. 2008 Actual Capital and Current Expenditures Summarized by Projects 5. Development Charges Reserve Fund Internal Loans - Annual Repayment for the Year Ended December 31, 2008 Report CS 20-09 Date: June 8, 2009 Subject: Development Charges Reserve Fund - Statement Page 3 164 of the Treasurer for 2008 Prepared By: Approved / Endorsed By: Caryn Kong Gillis A. Paterson Senior Financial Analyst Director, Corporate Services & Treasurer GP:ck Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Thomas J. uinn, R., CM I Chief Admi istrative Officer ATTACHMENT #~TO REPORT - p Q CD ~co Lo co Mo~N O 165 O I1- O M CD CD O. N CA o O N O M co t~ co Cn co CA It w N N Q0 LO W) M O O _M O Ni F Cn 00 '-T v v L N N N M N M N ad co w o Cn Cfl Cn Lo YD N N O O rl- N , N N EA co N O M L M M .0 FI co O O J U. O O r O CD O OO N fp co f- o N m 00 = m O O O c vi , co N- M ~ co co - Ld C6 C4 V9. Lo 't U') I N co U. ^ t~ t` a+ _ G Cn "t o Cn It M 00 00 0 CO CD Lo 0) CO Lo O M ~ rl- CO CO CD Ctf C CO I- M r` o O C) co ` G F ER O r CA COO co O- M v r co ti a s N N v N m O CNO O It It W) O O l0 E O oc v_ (fl CA 0) Cn O ti ( ai _ 1 ~ CD cD R O 04 E N r N N N CC) 0000 CA N O O i3 00 O O Lo cl) ad 'p ocO c N CMO co MN 0) co r+ CND CD r I'rl- - O CD lq7 wi (d 06 W co co A D M rt 00 ~ m (o 0) CO 1-: c\N a ti p~ W co 0It co o r. ~ Ip COD N V (q M (D Lo i i O cf) O (fT N 00 CA dam' M co Mco cli ai LL 0 N r M M co co CID m COO o O N OMi O oct` N Cn in 0) p 1+~0 ER N M (D W) CA CA ~ m co m > OC N v N 2 ~ D m m E co a _O a) J co ° v C co o * co co co O N E a) w 47 N o f E E E cS O N r J N U Q E m c C 5 E M m v c: c c N U _m fl (0 4 R CC (n y (n m C 0) UI N U w W w V N CO O a C7 aI ~O m a) (D Ca co O > > C C d C N 0 N N CU R7 IL w o° N a0) p X n aa) Q m Z L Z W W X m E ld o W U c m w m c w m U m co a W a) a~ X ccoo o -0 3 ° N> O p c c W 0 U F- w m w FE '-ITTACHMFI~ 'TO REPORT 166 0 O ~.o U O ~ N bn V N o O N On C N v ca O d s ~ No O U ■ ° +-J N V O Q O O ° N 00 rn °O ° O O O O O O O O 0 0 C) C) ° ° ° °o ° Ln O ern O ern O ern d' M M N N r-I r-I ,TTACH M ENT #3 - TO REPORT #13-420--0 ~ Projects Approved in 2008 Capital Budget to be Funded from 167 Development Charges Reserve Fund Source of Funding GL Dev. Charge D.C-City's Debt Total Account Res. Fund Share Res. Projects: External Subdivision (Roads) - Sideline 4, Concession 5 to Hwy 7 5321.0801 122,650 - 427,350 550,000 DH-16 Dersan St. to Brock Rd. 5321.0804 218,500 11,500 - 230,000 RO-2 & WO-6 Sheppard (Altona to Rosebank) 5321.0812 279,000 - 1,271,000 1,550,000 Various Construction Projects 5321.0813 50,000 50,000 100,000 $ 670,150 $ 61,500 $1,698,350 $2,430,000 External Subdivision ( Sidewalks & Streetlights) - BR-6 Brock Rd. - Pedestrian Underpass 5321.0817 $ 60,000 $ 60,000 - $ 120,000 WO-9 Sheppard Ave 5321.0820 $ 15,150 $ 45,450 - $ 60,600 $ 75,150 105,450 - $ 180,600 External Subdivision (Traffic Signals)) - BI-15 Squires Beach Rd. 5321.0832 180,000 60,000 - 240,000 180,000 $ 60,000 - $ 240,000 Total $925,300 $226,950 $1,698,350 $2,850,600 1 6 8 A VACHMEN Ll TO REPORT #-L-S29-()vI co m co N O N O O O M O r 0 Lo In 0 O O M ti N O U) r O O N M r M N N Lo r r ~ 0 O ti 1` O O O M V M ct f0 ' co (O N co 00 co CO 00 d v d O c (6 (o M 00 M M N L0 to N O c: 2 4. to O N .t r L0 N M M M 0 0 ti 0 h- r r N Q) C V r r r N ~ N ~ d9 E9 EA 69 69 to L0 Cl Lo Lo Lo ' M OO_ ((D_ ~i I {Cp O Cl) (M co M 40 G J N O M co M r r r ~ 69 H9 to O (U co Lo V) r r t Lo r (D N N O 01 0 M 0 O (o 0 0 ' N Q R Co 00 O 0 O ~ IL d _O 't O M M C ' co qt O N ' N N N (o N r r r > N qt Cl) r 0 O O) ,'AA ~ C V7 L L V ~ O E9 EA Ef3 69 a = C ~ 3 O O Y U-) L W) U) V~l 69. N H U) r r N I- I- Co 0 N r O O r M M I- r L0 O O r co Lo 0 M O (0 O CD 0 04 0 CJ Cl N N co ' O N 0 00 r (O (D M N E W N N r CO r to r r 00 r r r m 03. 6F'* N to r- (o N co co M OUl) NIt 0 to O O L0 O O N q-4- N (O r 0 Cl M r 0 0 M L0 Lo co r r N ` LL "It (q q 0 I- Lo (D r r CO I- I- co co 00 W) M (0 0) 4 N 4 (fl 1- t0 C0 CO 4 0 Ln 0; U ; M M (D r r 00 r M ct 't 00 r r w L r r N co co to ~ N ~ 0 ~ d9 Ef3 69 b9 d9 EA CL x CO 1~ N M 00 ~t r r N O N Cl O O O O r O O r O O W ti ti 0 0 Lo t0 0 w w ti co C O O Cl O O O O Cl O O N C O O r r r r r r r r O 00 co N N N N N N N N N r J (pj I- I- M M M m m m m co L Ue Q to t0 L(•) 0 0 W) t(•) t() Lo Lo N L V a) o c o V ~ M r o > Y m rn 0 3 (n o Ri a~ a C _ = o Of CD Y O L0 •D C Q a) 0 i+ C C O C C C N Q N Q U- 0) 0 0 0 .0 c o (D 0 V 5 O o w cm Lt U) CD o d 3 0 u (D N C (a C) C N C Q W Y p N Y o> 0 6 3 y -p m m-0 a m Q U x d Y n 'It (D -0 -Fu w z 5; ca c: U) D c C: C; C) o a Y L -p - Q 4) co IF) 0 m 0) O o C. 00 ~a p p H c V o°° oc F- c 0 :2 L) O L (n w x m m U-- = d i N m N V al w ~ ~ V F°- Development Charges Reserve Fund Internal Loans - 169 Annual Repayment for the Year Ended December 31, 2008 O.Reg. 82/98 S_ 12(2)4,5. Outstanding Principal Outstanding Principal Repayment Principal Interest (Jan 1) 2008 2008 2008 Loans Jan.1, 2008 Dec. 31, 2008 Undertaken in 2001 Rosebank Road 315,794 (101,494) 214,300 (11,590) Eastshore Community Ctr 274,039 (88,075) 185,964 (10,057) Fire Tanker 55,790 (17,931) 37,859 (2,048) 1999 Roads Projects 328,077 (105,441) 222,636 (12,040) 1999 Streetlights 52,640 (52,640) - (7,353) 2000 Roads Projects 292,284 (93,939) 198,345 (10,727) Aerial Truck 140,354 (45,109) 95,245 (5,151) Library-Western Branch 496,148 (159,459) 336,689 (18,209) 1,955,126 (664,088) 1,291,038 (77,175) Undertaken in 2002 Parks 86,747 (15,898) 70,849 (3,791) Sidewalks 43,653 (8,000) 35,653 (1,908) Storm Water Management 66,956 (16,412) 50,544 (3,914) Streetlight 22,387 (6,480) 15,907 (978) Arena & Recreation 30,781 (5,641) 25,140 (1,345) Roads 387,839 (71,078) 316,761 (16,949) 638,363 (123,509) 514,854 (28,885) Undertaken in 2003 Roads 65,565 (9,793) 55,772 (2,865) Rec.Complex-Core 4,909 (733) 4,176 (215) 70,474 (10,526) 59,948 (3,080) Undertaken in 2004 Parks 130,097 (16,287) 113,810 (5,685) Roads 25,302 (12,423) 12,879 (929) Streetlights 23,789 (23,789) (0) (1,040) 179,188 (52,499) 126,689 (7,654) Undertaken in 2005 Roads 31,092 (9,987) 21,105 (1,160) Library 106,953 (34,354) 72,599 (3,989) Parks 40,418 (12,983) 27,435 (1,508) 178,463 (57,324) 121,139 (6,657) Undertaken in 2006 Protctive Srvcs (Fire) 35,208 (11,251) 23,957 (1,496) Protctive Srvcs (Bylaw) 61,231 (19,567) 41,664 (2,602) Transportation-Roads 22,962 (7,338) 15,624 (976) Parks 94,142 (30,084) 64,058 (4,001) Recreation Facilities 59,656 (13,944) 45,712 (2,685) 273,199 (82,184) 191,015 (11,760) Undertaken in 2007 Gen Govt(Civ Cmplx) 38,000 (4,051) 33,949 (1,710) Protctive Srvcs (Fire) 150,000 (27,474) 122,526 (6,600) Parks 220,000 (26,555) 193,445 (10,082) Rec Facilities (Arena & Cmmty 189,000 (20,365) 168,635 (8,733) 597,000 (78,445) 518,555 (27,125) Total 3,891,812 (1,068,574) 2,823,238 (162,336) Source of Funding Gen. Tax Levy Gen. Tax Levy Annual Charges (Principal & Interest) (1,230,910) City REPORT TO EXECUTIVE COMMITTEE PICKERING Report Number: CS 22-09 170 Date: June 8, 2009 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2009/2010 Property and Liability Insurance Renewal Recommendation: 1. That Report CS 22-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2009, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2009 to June 30, 2010 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in orderlo limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Executive Summary: The City's insurance program continues to operate successfully and the above recommendations provide for a renewal of the policies basically on the same or improved terms and conditions in the past years which also provides coverage for the Library, its Board and its employees. Report CS 22-09 June 8, 2009 Subject: 2009/2010 Property and Liability Insurance Renewal Page 2 171 Financial Implications: The premium renewal cost has been provided for in the various cost centers through the approval of the 2009 budget by Council and the renewal premium cost is within the 2009 budgeted amount. Sustainability Implications: Insurance renewal provides the City with financial security and is therefore better able to maintain financial sustainability. Background: Each year on July 1, the City's general liability and property insurance policies come up for renewal. As approved by Council at the time of the 1998 renewal, the Treasurer undertook an extensive review of all aspects of the City's insurance program. The City of Pickering embarked in a Risk Management Program, the initial phase of which involved negotiating renewing premiums with the City's broker. The result of the negotiations was a decrease of approximately $75,000 or 20 percent, in the premiums from that of the prior year. The savings were transferred to the Self Insurance Reserve. In our opinion, this program has served the city well, and today there is almost $1 million in this reserve. Recommendation 4 provides the Treasurer with the authority to continue to review and adjust insurance coverages where appropriate during the year to reflect business requirements and current market and business environment conditions. Insurance Market The insurance industry is going through some difficult times. Loss of equity in world stock markets has translated into lower return on investments which has traditionally been used to offset insurance company costs/claims. Property insurance markets have suffered catastrophic losses in Europe and the USA. The end result is that the municipal insurance market is becoming tighter. In addition, municipalities continue to be the target for the litigiously inclined through the "deep pocket" theory of joint and several liability where one per cent of the liability can result in the municipality assuming 100% of the cost of the claim. The insurance market has always been subject to cycles of "soft" and "hard" due to the unpredictable nature of an insurance. We can not predict when the next major catastrophic event will occur. Basic risk management states that you should diversify your risk. Many insurance companies have customers throughout the Province or Canada to diversify the risk associated with a local catastrophic event. With the City of Pickering being a direct customer of the Frank Cowan Company (who has customers throughout the Province and beyond) the geographical risk diversification is achieved and maintained. Report CS 22-09 June 8, 2009 Subject: 2009/2010 Property and Liability Insurance Renewal Page 3 172 Service to our Residents Regrettably, insurance claims or incidents do occur. A key strategic advantage of the City's insurance and risk management program is that every claim is processed with a customer service attitude. After a claim or incident is received, City staff quickly contact (within 24 hours) the claimant, to advise them that the City has received the claim and to ensure them that the claim is being investigated by the City's Insurance Adjuster. The City's Insurance Adjuster has many years of local municipal insurance experience which the City uses as an asset to investigate and settle claims. The City's Insurance Adjuster is familiar with the City and its municipal infrastructure and this experience has assisted in reducing claims cost due to his knowledge and or his familiarity with the City, its policies and procedures. The Insurance Adjuster's service standard is to make contact with the claimant within two business days. Sometimes, the claimants may not completely agree with the outcome and City staff may review the claim and/or to intervene to work towards a solution. The strategic advantage of the "local service delivery model" is that claims are handled quickly professionally and with a customer service perspective. In addition, the current "local" service delivery model allows City staff "hands on" participation in the claims process to better serve claimants who, in the majority of situations are City residents. Attachments: 1. Program Summary of Insurance Coverage Prepared By: Approved / Endorsed By: Stan Karwowski Gillis A. Paterson Manager, Finance & Taxation Director, Corporate Services & Treasurer SK:vw Recommended for the consideration of Pickering City Council Thomas J Qutative , RD CMM 1117 Chief Adminis Officer ATTACHMENT#j L_TO REPORT# C 5 u 73 Cowan Frank Cowan Company 2009 MUNICIPAL INSURANCE PROGRAM ctpr 00 CORPORATION OF THE CITY OF PICKERING Prepared by: Mr. Viano Ciaglia, C.I.P., C.R.M. Account Manager Frank Cowan Company Limited 4 Cowan Street East Princeton, ON NOJ 1 VO This is a summary. Nothing herein alters the terms, conditions and viano.ciaglia@frankcowan.com exclusions contained in the printed insurance contract(s). 1-800-265-4000 REF: 60275/sh T/519-458-4331 May 15, 2009 F/519-458-4366 1r/4 About Frank Cowan Company Leader in Public Entity Insurance Frank Cowan Company has grown to become one of Canada's leading providers of Insurance and Risk Management solutions for public entities. For over 80 years Frank Cowan Company has been a pioneer in the development and implementation of innovative insurance programs for the Municipal, Health Care, Education and Social Services sectors. Frank Cowan Company is affiliated with Cowan Insurance Group, the Guarantee Company of North America and Millennium CreditRisk Management through common ownership under Princeton Holdings Limited. Cowan Insurance Group provides insurance and risk management products and services to businesses, organizations, and individuals. Cowan Insurance Group is one of the largest privately owned business and personal insurance brokerage operations in Canada, and provides retirement and group benefits assistance to employers, as well as financial advice on life insurance, disability management, critical illness and long term care. The Guarantee Company of North America specializes in commercial and contract surety, fidelity, directors' and officers' liability and personal lines insurance including it's high value Guarantee Gold coverage. Millennium CreditRisk Management specializes in trade credit and political risk insurance. Outstanding Service We are more than just an insurance provider. We are a trusted partner in providing insurance and risk management services. We work with our clients and their affiliated associations to develop individualized risk management and claims management programs, advise on procedural or regulatory change as well as an array of other services. Our mandate is clear...help our clients reduce risk. Clients also benefit from our affiliations with lawyers, adjusters and others that specialize in the public sector. The combination of our service network and internal expertise allow us to continually develop innovative, cost-effective solutions and services tailored to the risks of individual clients. Financial Stability Frank Cowan Company, as an Underwriting Agent, represents a select group of financially strong Canadian based insurers that have made a long-term commitment to public sector risk. Our business model creates a very stable market for your insurance requirements, and gives our customers the comfort of knowing that they will always be protected by long-term, high-quality continuous service. Frank Cowan Company -2- 175 Cowan Service Solutions More Than Just Insurance Cowan offers a full range of services to assist in the management and reduction of risk, which is equally vital to our clients. Risk Management, Claims Management and our other value-added services were initiated by Cowan and have evolved throughout our history. Most often we can. provide the services listed below at no additional cost to the client. Liability Hazard Assessment ta• Our Municipal clients are involved in a wide range of diverse activities to serve the public. These lead to various potential public liability situations. We work with our clients to provide specific hazard identification and analysis of these exposures. Building Valuations We conduct periodic detailed inspections of property and buildings with formal reports, replacement cost valuations for insurance purposes, photographic inventory with recommendations to correct potential hazards. Seminars & Staff Training ttY We deliver a wide range of presentations to our Municipal clients on an ongoing basis that provide continuous education for our clients. Risk Audits rb- We help our clients audit systems and processes to reduce potential losses within their operations and specifically focus on documentation, reporting and consistency with accepted standards and practices. Contractual Review ;b- Our experience contributes insight on the suitability and effectiveness of liability transfers and appropriate insurance and indemnity clauses within your various contracts. Publications, Bulletins & Ab, Because constant two-way communication is important, Information Packages our website is available on a 24 hour basis for access to information on our Services, Publications and programs. Anyone in your organization can visit us at www.frankcowan.com to keep informed of common issues and solutions. Claims Management ib We handle your claim fairly and efficiently. Claims that are made against you are handled with the consistent strategy of defending or discouraging those claims that are without merit, or reaching a reasonable settlement on claims that do merit payment. Detailed claims progress reports are produced and can be organized by type of loss or department to suit your needs. Frank Cowan Company -3- 1 76 MARKETPLACE CONDITIONS The Canadian Property & Casualty Insurance marketplace continues to witness consolidation yet remains one of the most saturated insurance markets in the world, with over 200 players. However, amongst the majority of the insurers operating in Canada, specialization continues to be the trend. Only a limited number of insurers are willing to risk their capital on high liability exposure classes such as Municipal, Healthcare, Education and Social Services sectors. While the last few years have brought some stability for the general Property & Casualty market,, specialty classes continue to present unique Underwriting and Claims Management challenges. The Public Entity sector continues to experience significant losses. Some of these losses have been driven by landmark cases, but overall, frequency and severity of claims have increased dramatically. As well, the overall cost of claims, which takes into account escalating court awards, claims administration expenses and the ever-increasing replacement costs of assets,.has continued to rise. Insurers and Reinsurers are extremely cautious about public entity liability exposures due impart to the complexity of services provided by public sector organizations. A number of insurers have either imposed coverage restrictions or withdrawn from the public entity market entirely. Frank Cowan Company, a specialist in public entity insurance, continues to receive the support and capacity of our insurers. We continue to provide long-term stability for the insurance and risk management needs of our public entity clientele. Our policies and services continue to evolve in response to the exposures faced by our clients. We are confident that our product, service and pricing will reflect our continued commitment to this sector. Frank Cowan Company -4- ' 1r 7 COMPREHENSIVE INSURANCE PROGRAM 2009 - 2010 Frank Cowan Company -5- CHANGES TO YOUR INSURANCE PROGRAM Please be advised of the following changes to your insurance program that now apply: a Crime Policy ■ The Crime package policy has been extended to include a limit of $ 200,000. for Computer Fraud or Funds Transfer Fraud. ■ Property Policy ■ Property values have been increased in order to reflect inflationary trends. ■ EE uipment Breakdown Insurance Policy ■ A Collision and Upset Exclusion will apply on the Restored Tractor Engine at the Museum. Frank Cowan Company -6- 179 PROGRAM SUMMARY SUMMARY OF COVERAGES LIMITS/AMOUNTS PART A CASUALTY Municipal Liability Limit of Protection per occurrence $ 25,000,000. (No Annual Aggregate Limit) Third Party Claims Deductible including expenses $ 50,000. Sewer Backup per Claimant Deductible including expenses $ 50,000. Wrongful Dismissal (legal expense) Limit per claim $ 250,000. Annual Aggregate Limit $ 250,000. Deductible $ 5,000. Voluntary Compensation Included Municipal Marina Liability Included Malpractice Liability Included Errors and Omissions Limit of Protection per claim $ 25,000,000. (No Annual Aggregate Limit) Deductible including expenses $ 50,000. Non-Owned Automobile Limit of Protection per occurrence $ 25,000,000. (No Annual Aggregate Limit) Legal Liability for Non-Owned Vehicles (S.E.F. No. 94) Third Party Liability Deductible $ 10,000. All Perils Physical Damage Limit $ 500,000. Deductible $ 500. Environmental Liability Liability of Protection per claim $ 1,000,000. Annual Aggregate Limit $ 2,000,000. Self-Insured Retention $ 50,000. Frank Cowan Company -7- PROGRAM SUMMARY SUMMARY OF COVERAGES ' LIMITS/AMOUNTS Comprehensive Crime Commercial Blanket Bond $ 2,000,000. Counterfeit Paper Included and Depositors' Forgery Included Audit Expense (Sub-Limit $ 100,000.) Included Money and Securities - Blanket any Location $ 100,000. Excess on Securities $ 100,000. Computer Fraud or Funds Transfer Fraud $ 200,000. Councillors' Accident One City Mayor/Regional Councillor, Three Regional Councillors (Durham)/ City Councillor and Three City Councillors and Nine Library Board Members Accidental Death & Dismemberment $ 100,000. (No Annual Aggregate Limit and No Deductible) Weekly Income - Total Disability $ 500. Weekly Income - Partial Disability $ 250. Twenty-Four Hour a Day Coverage applies. . Municipal Conflict of Interest Percentage of Legal Fees and Expenses 100% Maximum Limit of Reimbursement per claim $ 100,000. (No Annual Aggregate Limit) Legal Expense Percentage of Legal Fees and Expenses 100% Maximum Limit of Reimbursement per claim $ 100,000. Annual Aggregate Limit $ 250,000. Frank Cowan Company -8- PROGRAM SUMMARY SUMMARY OF COVERAGES LIMITS/AMOUNTS PART B - PROPERTY Property Insurance (including Data Processing Insurance) Total Sum Insured * $ 173,484,165. Valuable Papers $ 500,000. Accounts Receivable $ 500,000. Extra Expense (other than Data Processing) $ 1,000,000. Business Interruption Rent or Rental Value Form $ 500,000• Gross Revenue Form $ 2,584,500. Checkroom Liability $ 5,000. Data Processing System and Equipment $ 1,440,800• Media $ 47,000. Extra Expense $ 50,000. Fine Arts Form $ 2,000. Exhibition Form As Per Lists Provided Builders' Risk Insurance Broad Form $ 3,500,000. (Addition & Renovation Project - Recreation Complex, 1867 Valley Farm Road, Pickering) Deductible $ 10,000. Exceptions: - Fine Arts Form and Exhibition Form $ 2,500. - Checkroom Liability $ 2,500. - Fire Training Trailer $ 2,500. - Peril of Flood $ 25,000. - Peril of Earthquake 3% or Minimum $ 100,000. *Note: Please refer to the insurance contract for an itemized list of assets containing specific limits of insurance or that are excluded from the policy. Frank Cowan Company -9- 1 82 PROGRAM SUMMARY SUMMARY OF COVERAGES LIMUS/AMOUNTS Equipment Breakdown Limit per Accident - Comprehensive: - Steam Engine At Greenwood Museum, 2365 6`h Concession, Greenwood, ON $ 10,000. - All Other Locations $ 50,000,000. Extra Expense $ 500,000, Spoilage - Goods under Refrigeration $ 50,000. Business, Interruption - Loss of Profits (Gross Revenue) - All Buildings & Facilities, Greenwood Museum, Pickering, Ontario $ 94,500. - Don Beer Arena, 940 Dillingham Road, Pickering, Ontario $ 600,000. - Dunbarton Indoor Pool, 655 Sheppard Ave. E., Pickering, Ontario $ 100,000. - Pickering Recreation Complex, 1867 Valley Farm Road, Pickering, Ontario $ 1,790,000. Expediting Expenses Included By-Law Cover Included Errors and Omissions $ 100,000. Hazardous Substance (including PCB Contamination) $ 500,000. Ammonia Contamination $ 500,000. Water Damage $ 500,000. Professional Fees $ 500,000. Data Restoration $ 25,000. Denial of Access 2 Weeks Deductible $ 10,000. Frank Cowan Company -10- PROGRAM SUMMARY SUMMARY OF COVERAGES LIMITS/AMOUNTS PART C - AUTOMOBILE Automobile Fleet Liability Limit $ . 25,000,000. Deductibles Section 3 (Third Party) $ 10,000. Section 6 (Direct Compensation) $ 10,000. No Physical Damage applies to: -1951 Antique Pumper (Parades) All Perils $ 10,000. Garage Automobile Third Party Liability Limit $ 3,000,000. Customer Vehicles Collision Limit $ 200,000. Deductible $ 500. Specified Perils Limit $ 300,000. Deductible $ 500. Frank Cowan Company -11- 184 PROGRAM OPTIONS Options are available as outlined below. Please note that in addition to these options, you may also have other exposures that require or may benefit from specific insurance forms, such as: marina liability, aviation liability, etc. Alternate deductibles and limits may also be available. 1. CRIME INSURANCE - THIRD PARTY BOND EXTENSION With respect to Crime Insurance, coverage may be extended to include a Third Party Bond Extension. Should this form of coverage be required, please advise us accordingly in order that we may provide you with a cost quotation. 2. SELF-INSURANCE - DEDUCTIBLE PROGRAMS For comparison purposes we are setting out optional deductible programs that the Insured may wish to consider. CLASSIFICATION PRESENT OPTIONAL CREDITS DEDUCTIBLE DEDUCTIBLE AVAILABLE Property $ 10,000. $ 25,000. $ 5,341. (Bldg., Cnts. & Equip., Data Processing Insurance & Bldrs. Risk) (All Deductibles will remain the same Equipment Breakdown $ 10,000. $ 25,000. $ 865. Frank Cowan Company -12- 1 8 5. COVERAGE FEATURES Frank Cowan Company -13- 86 PART A CASUALTY Frank Cowan Company -14- 187 MUNICIPAL LIABILITY INSURANCE Features The Cowan Municipal Program incorporates a comprehensive and broadly worded liability policy which was designed specifically to meet the needs of municipalities and their corresponding risks which are quite different and unique from other commercial risks that are insured under a Commercial General Liability (CGL) policy. When comparing forms of coverage, it is important to note that unless the coverage is specifically excluded, it is generally covered, subject to the terms and conditions of the policy. ■ Liability coverage provided for Bodily Injury, Property Damage, and Personal Injury. ■ Separate Limit of Liability applies. ■ No Annual Aggregate limit is applicable ■ Coverage is provided on an Occurrence basis. ■ Broad form Definition of Insured applies, -including: Councillors, Employees, Statutory Officers, Firefighters, Volunteers, Boards, Commissions, and Committees. ■ Cross Liability is included. ■ Coverage applies Worldwide. The following coverages are included to the full policy limit, unless specified otherwise: ■ Employers' Liability ■ Contractual Liability ■ Liquor Liability ■ Tenants' Legal Liability • Sewer backup Liability • Please be advised that deductibles indicated for sewer backup claims are on a per claimant basis. Therefore, if there are sewer backup claims, you could be responsible for multiple deductibles for those claims, up to the number of claimants. ■ Professional Liability on an Occurrence basis (e.g. Building Inspection Services, Medical Malpractice). ■ Malpractice Liability ■ Watercraft Liability ■ Products Liability • Wrongful Dismissal legal expense coverage is provided only if a specific amount is shown for this coverage in the Program Summary section of this report. ■ No exclusion for sexual, physical or mental abuse applies to the entity. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -15- 1 ERRORS AND OMISSIONS LIABILITY INSURANCE Features This is a claims-made policy that protects the municipality from liability imposed upon it by a court of civil law for compensatory damages because of a wrongful act causing financial loss to a third party. Claims for Wrongful Acts causing financial loss to a third party can range from, but are not limited to, negligence in building inspection, zoning, planning, passing by-laws, failing to enforce by-laws, misrepresentation, abuse ofpower and acting in bad faith. ■ Separate Limit of Liability applies. ■ No Annual Aggregate limit is applicable. Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Firefighters, Volunteers, Boards, Commissions, and Committees. ■ Administration of Employee Benefit Programs is included to the full policy limit (no aggregate limit applies). ■ Coverage applies Worldwide. Please refer to the Insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -16- 189 NON-OWNED AUTOMOBILE INSURANCE Features This policy provides liability protection against claims arising out of accidents involving vehicles not owned by the municipality, but operated on its behalf. Coverage is provided as per the Statutory Non-Owned Automobile policy. A separate limit of liability applies. Coverage is extended to provide excess automobile liability insurance, to the policy limit, for Councillors, Board Members, Officers, Employees, and even Volunteers for claims arising while driving their own vehicles on municipal business. ■ Physical damage coverage, as specified in the Summary of Coverage pages, is provided for the municipality's contractual and legal liability for damage to vehicles not owned by the corporation or any other insured. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -17- 1 90 ENVIRONMENTAL LIABILITY INSURANCE Features This is a claims-made policy that protects the municipality from environmental liabilityfor claims because of bodily injury, property damage and the prevention, control, repair, clean-up or restoration of environmental impairment. Cowan's comprehensive wording, among other things, does not limit a municipality to claims arising from a sudden and accidental event. • Separate limits of liability apply specifically to this coverage. • Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Firefighters, Volunteers, Boards, Commissions, and Committees. ■ Broad definition of Environmental Impairment applies. • Coverage is included for sudden and accidental events and for liability resulting from events that occur gradually and over a period of time (i.e. not limited to sudden and accidental claims). • Coverage is included for liability arising out of the escape of contaminants from properties previously owned, leased or operated by the municipality. ■ Coverage is included for impairment caused by owned watercraft. ■ Coverage applies Worldwide. ■ No exclusion for landfill sites, open or closed. ■ No exclusion for fuel tanks, above or underground. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -18- 191 CRIME INSURANCE Features This policy provides protection to the municipality for the loss of money, securities and other property through the fraudulent or dishonest acts of employees and others. ■ Coverage is provided on a Commercial Blanket Bond package, and may include: - Employee Dishonesty, - Loss of Money and Securities, - Money Order and Counterfeit Paper Currency, - Depositors' Forgery, and - Computer Fraud or Funds Transfer Fraud. ■ Audit expense coverage is in addition to the overall bond limit, to the maximum amount provided in the Summary of Coverage pages. ■ The definition of "employee" is extended to include all persons holding positions in the municipality's service who are not compensated, and includes Members of Council, Members of all Boards, Commissions and Committees appointed by and under Council's jurisdiction. ■ The definition of "messenger" is also extended to include persons not compensated. ■ No deductible applies unless specified in the Program Summary. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -19- 192 COUNCILLORS' ACCIDENT INSURANCE Features This policy provides accident insurance coverage for the benefit of the municipality's elected officials. All benefits are payable in addition to any other benefits that the injured person may be in receipt of. ■ Coverage applies while the individual is acting within the scope of their duties, including all travel required. ` No aggregate limit applies. ■ No age restriction applies. ■ Coverage is not limited to "authorized" travel only. ■ Weekly indemnities are paid in full regardless of the individual's employment status (e.g. retired, self-employed, etc.). ■ Weekly indemnity for Total Loss of Time is payable for life. ■ A schedule of Dismemberment Benefits is provided and payable as set out in the policy. ■ Funeral expenses are included up to $10,000. ■ Blanket Accident expenses are included up to $10,000. and include dental, chiropractic, registered nurse, podiatrist, ambulance, drugs, crutches, etc. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -20- 93 CONFLICT OF INTEREST INSURANCE Features This policy provides for the reimbursement of legal fees and expenses incurred by the elected or appointed members of Council who are charged under the Municipal Conflict of Interest Act, provided that a courtf:nds (1) there has been no contravention, or (2) contravention has occurred by reason of inadvertence, remoteness, or insignificance, or (3) contravention has occurred by reason of a bona fide error in judgement. ■ Coverage is provided in respect of each individual Insured's claim to the maximum limit specified in the Summary of Coverage pages. ■ Separate limit of insurance applies to this coverage. ■ No annual aggregate limit applies. ■ Coverage is extended to include any member of a Board, Commission, or Committee of the Insured as defined in the Municipal Conflict of Interest Act. ■ Coverage is also included for any subsequent proceedings under this Act. ■ The Insured selects and instructs legal counsel with no intervention by the insurer. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -21- 194 LEGAL EXPENSE INSURANCE Features This policy provides for the reimbursement of legal fees including disbursements incurred by the insured in defence of charges laid for an alleged offence under any Statute of the Province of Ontario (except for the Highway Traffic Act and the Municipal Conflict of Interest Act). Some of the more common Statutes where exposure exists include: Environmental Protection Act, Freedom of Information and Protection of Privacy Act, Occupational Health and Safety Act, Ontario Water Resources Act, and Pesticides Act. ■ Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Firefighters, Volunteers, Boards, Commissions, and Committees. ■ Separate limits of insurance apply to this coverage. ■ Coverage applies to both "guilty" and "not guilty" outcomes if applicable. ■ The Insured selects and instructs legal counsel with no intervention by the insurer. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -22- PART B PROPERTY Frank Cowan Company -23- 1 9 6 PROPERTY INSURANCE Features This policy provides "Ali Risk" coverage to protect the municipality's assets from direct physical loss or damage. Coverage is provided on a blanket basis, which means that the municipality will not be jeopardized should the value of an asset be undervalued in the schedule and suffer a total loss. Rather, the municipality will enjoy the protection of the blanket limit of all assets combined. Another key feature of the Cowan wording is that the replacement cost coverage provides replacement of historical or unique buildings with materials as similar as possible to preserve their heritage. ■ Broad definition of property insured is included. ■ No co-insurance clauses apply. ■ Insured is not required to provide a signed statement of values and policy does not contain a stated amount clause. ■ Replacement Cost coverage is provided (unless specifically stated otherwise). ■ Worldwide coverage is included. ■ Replacement on same site is not required. ■ No restriction on property in transit and coverage is provided to policy limit. • Newly acquired property is automatically included with no limit other than the policy limit. ■ Percussion is granted for the following: - to make additions, alterations and repairs (no limit other than the policy limit), for any property to remain vacant or unoccupied, - to use any property for any purpose, and - to keep and use materials as usual and necessary. ■ Sewer back-up coverage is included. • By-law coverage is included to the policy limit. ■ Debris removal (including Environmental/Pollution Clean-up) is included to the policy limit. Frank Cowan Company -24- 197 Property Insurance Features continued ■ The following coverages, if applicable, are included to the limit specified in the Summary of Coverage pages: - Valuable Papers, - Accounts Receivable, - Extra Expense (including Interruption by Civil Authority), and Media (unless included under Data Processing Rider) ■ The following coverages are also available, if applicable (please refer to the Summary of Coverage pages): - Data Processing System and Equipment, along with Media and Extra Expense, - Fine Arts, - Exhibition Form, and - Business Interruption. ■ If a single loss involves both the Automobile and Property Insurance policies, the Property policy, deductible is waived only on any insured property attached to the automobile. ■ One deductible applies should there be a loss involving both the Property and the Equipment Breakdown Insurance policies. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -25- 198 EQUIPMENT BREAKDOWN INSURANCE Features This policy insures sudden and accidental mechanical breakdown to boilers, pressure vessels, and other equipment including resulting damage, all of which is generally excluded under a Property Insurance policy. Examples of common types of breakdowns insured would include: cracking: bulging, burning, explosion, mechanical breakdown and electrical burnout. This insurance also provides inspections and certification services as required by law. ■ Comprehensive Blanket coverage provided. • Broad definition of Object, includes communication equipment and production machinery. ■ Settlement is based on repair or replacement cost (no depreciation factor). ■ Broad definition of Accident applies. ■ New locations and newly installed objects are automatically included. • Computer Control Equipment is included when used solely to control or operate an insured object. • The following coverages, if applicable, are included to the limit shown on the Summary of Coverage pages: - Extra Expense, - Water Damage, - Ammonia Contamination, - Expediting Expenses, - Hazardous Substance (including PCB Contamination), - Loss of Arena Revenues, - Spoilage, - Professional Fees, - Data Restoration, - By-Law Cover, - Errors and Omissions, and - Denial of Access. ■ One deductible applies should there be a loss involving both the Equipment Breakdown and Property Insurance policies. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -26- 199 PART C AUTOMOBILE Frank Cowan Company -27- 200 AUTOMOBILE FLEET INSURANCE Features This policy provides protection for all claims arising out of the use or operation of licensed automobiles owned or leased by the municipality. Coverage is provided as per the Statutory Automobile Owner's Policy. A special Cowan endorsement is added to enhance the basic policy coverage. ■ Coverage is provided for Liability, Accident Benefits, Uninsured Automobile, and Direct Compensation - Property Damage. ■ Loss or Damage coverages are available as requested by the Municipality to protect their licensed vehicles from physical damage caused by an insured peril. ■ Coverage is automatically extended to include: - newly acquired vehicles, - inappropriately licensed drivers, - permission to carry explosives, - permission to rent or lease, damage caused by freezing of Fire-Fighting Apparatus, and - permission to carry passengers for compensation. ■ Our Replacement Cost coverage is unique. It provides repairs or replacement of vehicles with no deduction for depreciation. - On a partial loss, repair estimates are calculated by using all new parts to repair damage. - On a total loss, the municipality has the option of purchasing a new vehicle, or accepting a cash settlement for the amount it would cost to purchase a new vehicle. ■ Guaranteed Amount coverage can be provided on specified vehicles. Repairs or replacement will be undertaken without deduction for depreciation up to the Guaranteed Amount shown on the automobile schedule attached to the policy. • Valued coverage can be provided on specified vehicles, usually those that are obsolete, would not be replaced, or would be replaced with a used vehicle. ■ Actual cash value (ACV) coverage can be provided on specified vehicles. ■ If a single loss involves both the Automobile and Property Insurance policies, the Property policy deductible is waived only on any insured property attached to the automobile. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -28- 201 GARAGE AUTOMOBILE INSURANCE Features This policy provides protection for all claims arising out of a municipality's garage operations and its legal liability for customer vehicles. Coverage is provided as per the Statutory Garage Automobile Policy. Garage operations include not only repair garages, but also storage garages and parking lot operations. ■ Coverage is provided for Third Party Liability for bodily injury or property damage as per the limit specified in the Summary of Coverage pages. ■ Coverage is also provided for Accident Benefits, Uninsured Automobile, and Direct Compensation Property Damage. ■ Loss or Damage coverage is available as requested by the municipality to protect its legal liability for a customer's automobile from physical damage caused by an insured peril, while in the care, custody or control of the municipality. ■ Physical damage coverage for customer vehicles can include Collision, and Comprehensive or Specified Perils coverage. Please refer to the limits and deductibles for the selected coverage as specified in the Summary of Coverage pages. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company -29-