HomeMy WebLinkAboutOES 27-09
REPORT TO
COUNCIL
PIC
Report Number: OES 27-09
Date: May 19, 20091 58
From: Everett Buntsma
Director, Operations & Emergency; Services
Subject: Quotation No. Q-12 -2009
Quotation for Drainage Improvements on Wellington & Victoria Street
File: A-1440
Recommendation:
1. That Report OES 27-09 of the Director, Operations & Emergency Services
regarding the Drainage Improvements on (Wellington & Victoria Street be
received;
2. That Quotation'Q-12-2009 submitted by Elirpa Construction & Materials Limited
for the Drainage Improvements On Wellington & Victoria Street in the amount of
$87,495.80 (GST included) be accepted;
3. That the total gross project cost of $105,000 (GST included) including the
quotation amount and other associated costs and the total net project cost of
$100,000 be approved;
4. That the total net project costs of $100,000 be funded from the Federal Gas Tax
Reserve Fund;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials ials be authorized to take necessary
action to give effect hereto.
Executive Summary: As part of the 2007 and 2009 Storm Water Capital Budget,
Drainage Improvements On Wellington and Victoria Street Project was approved as a
construction project. Quotation Q-12-2009 was issued on Friday, March 20, 2009 and
closed on Monday April 20, 2009 with 3 bidders responding. The total net project cost
is estimated to be $100,000 to the City (net of GST rebate).
The City's purchasing policy requires staff to Report to Council on results of the
quotation and financing in order to proceed with this project in a timely manner.
Report OES 27-09 May 19, 2009
Subject: Drainage Improvements on Wellington & Victoria Street Page 2
59
Financial Implications:
1.
QUOTATION AMOUNT
Q-12-2009 83,329.33
GST 4,166.47
Sub-Total 87,495.80
GST Rebate (4,166.47)
Total $83,329.33
2.
APPROVED SOURCE OF FUNDS
Storm Water Capital Budget
Location Project Code Sourceof Funds Budget Required
Wellington 5410.0702.7505 Federal Gas Tax $60,000. $60,000
Street 5410.0901.7505 Federal Gas Tax 40,000 40,000
FUNDS AVAILABLE $100,000 $100,000
3.
ESTIMATED PROJECT COSTING SUMMARY
Q-12-2009 - Quotation for Drainage Improvements
On Wellington & Victoria Street 5410.0702.6181 $83,329
Associated Costs
Materials Testing 2,500
Consultant Fees 5,800
Miscellaneous Costs 1,000
Contingency 7,371
Total 100,000
GST 5,000
Total Gross Project Cost 105,000
GST Rebate (5,000)
Total Net Project Cost $100,000
The Director, Corporate Services & Treasurer hias reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
CORP0227-07/01 revised
i
Report OES 27-09 May 19, 2009
Subject: Drainage Improvements on Wellington & Victoria Street Page 3
160
Sustainability Implications: The construction of the drainage improvements on
Wellington and Victoria Street will improve the drainage in this area of Claremont and
also the water quality.
Background: As part of the Storm Water Capital Budget for 2007 and 2009,
Drainage Improvements on Wellington & Victoria Street was identified as a construction
project. In 2008 Quotation Q-12-2008 was called on August 7, 2008 and closed on
August 19, 2008 with four bidders responding. The low bid submitted by Serve
Construction Limited exceeded the funding available for this project which was
$60,000. The project was then deferred until 2009 and additional funding was
requested under the Storm Water Capital Budget.
Quotation Q-12-2009 was issued on Tuesday, March 31, 2009 and closed on Monday,
April 20, 2009 with three bidders responding. The low bid was submitted by Elirpa
Construction & Materials Limited in the amount:of $87,495.80 (GST included). The total
gross project cost is estimated to be $105,000 ibr an estimated net cost to the City of
$100,000 (net of GST rebate). References for Elirpa Construction & Materials Limited
have been checked and are deemed acceptable by the Supervisor, Engineering &
Capital Works. The Health & Safety Policy, list of employees trained in Confine Space
Entry Procedure, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of
Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance
as submitted by Elirpa Construction & Materials; Limited have been reviewed by the
Coordinator, Health & Safety and are deemed acceptable. In conjunction with staffs
review of the contractor's previous work experience check of references submitted and
the bonding available on this project, the quotation is deemed acceptable.
Upon careful examination of all quotations and relevant documents received, the
Operations & Emergency Services Department,; Municipal Property & Engineering
Division recommends the acceptance of the IoW bid submitted by Elirpa Construction &
Materials Limited for Quotation Q-12-2009 in the amount of $87,495.80 (GST included)
and that the total net project cost of $100,000 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map
2. Supply & Services Memorandum dated April 21, 2009
CORP0227-07/01 revised
Report OES 27-09 May 19, 2009
Subject: Drainage Improvements on Wellington & Victoria Street Page 4
161
Prepared By: Approved/Endorsed By:
Darrell Selsky Everett Buntsma
Supervisor Director
Engi eering & Capital Works Operations & Emergency Services
Vera A. elgemacher Caillis A. ~n~~~~
C.P.P., CPPO, CPPB, C.P.M., CMM III girector
Manager, Supply & Services Corporate Services & Treasurer
Vnicipal d W. Ho orn
n Head
Property & Engineering
DS:nw
Copy: (Acting) Chief Administrative Officer
Chief Administrative Officer
Recommended for the consideration
ofPickerin City Council
01-C
Thomas J. uin, RDMR, III
Chief Administrative Officer
CORP0227-07/01 revised
` aq 00 ATTACHMENT#-1...._ '°i O REPORT# dt-S a7-69
II
0i I
162
MUNICIPAL PROPERTY & ENGINEERING
Attachment for Quote Q-12-2009
DRAINAGE IMPROVEMENTS ON WELLINGTON & VICTORIA
STREETS (CLA,~REMONT)
CENTRAL L]L STREET
5
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o V' u~i o vi
Q WELLI GT N ST. J
1
0 0 M CE o S JECT
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ACORN LANE Z ~
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TRANS CANADA
Y PIPELINE
U BOVIN DON
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LOCATION! MAP
PROPOSED CONSTRUCTION INCLUDES:
Installation of a new boulevard drainage system which also includes;
• Drainage improvements were necessary
Complete boulevard restoration (fine grading and sodding where required)
• to all areas affected by construction
-ATTACH MENT#~- TOREPORT# OES 01-09
1 6 3 of
Crry o¢~
I ER
MEMO
To: Darrell Selsky April 21, 2009
Supervisor, Engineering & Capital Works
From: Jim Gill
Buyer
Copy: Division Head, Municipal Property &
Engineering
Subject: Q-12-2009
Drainage Improvements on Wellington & Victoria Street
Quotations were invited from nine (9) companies of which three (3) have responded by the
closing date and time. Quotations shall be irrevocable for 60 days after the official closing
date and time.
SUMMARY
PST/GST Included
A copy of the quotations are attached for your review along with the following summary of
costs:
Bidder Total Amount $ After Calculation Agreement to
Check $ Bond
VBryRon struction & $87,495.80 $87,495.80 Yes
Ltd.
ry MacEwen
$98,460.89 $98,460.89 Yes
ontracting $93,773.93 $93,773.93 Yes
* P lease Note: Montgomery MacEwen Contracting insetted a statement within their submission that
suggests an equivalent product(s). Please review. and advise if your department approves of the
product(s) mentioned.
Elirpa Construction & Materials Ltd. has submitted the lowest bid. Please advise as soon as
possible, if -the quotation submitted by Elirpa Construction & Materials Ltd. will be
considered in order that documentation as specified in Standard Quotation Terms and
Conditions Item 24 can be received and reviewed during the evaluation phase of the
quotation call.
(a) a copy of the Health & Safety Policy.to be used on t 1:0s project;
EMOMMMMMp-
ATTACHMENT#---,21- TOREPORT#-D8,
2 164
(b) a copy of the current Workplace Injury Summary Report issued b
Workplace Insurance Board (in lieu of the Workplace Injury Summary Report d document, Safety &
the current CAD-7, NEER, or MAP reports may be submitted);ocuent a copy of
(c) a copy of the current Certificate of Clearance issued by Workplace
Board; Safety & Insurance
(d) the City's certificate of insurance shall be completed by the bidder's agent,
insurer; broker or
Please review the copies of the bids. Include the following items i
in your response:
(a) if items (a). through (c) noted above, are acceptable to the Co-or
Safety; dinator Health &
(b) any past work experience Elirpa Construction & Materials Ltd. including
(c) without past work experience, if reference information is acceptable; work location;
(d) related departmental approvals; .
(e) any reason(s) why the low bid of Elirpa Construction & Materials Ltd.
and is not acceptable;
related comments specific to the project.
Please do not disclose any information to enquiries. Bidders will be adsed
in due course. If you require further information, please feel free. to contact mef the outcome
Jim Gill
/jg
Attachment