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HomeMy WebLinkAboutMay 11, 2009 Ctq a~ Executive Committee Meeting Agenda Monday, May 11, 2009 PI 'KERI Council Chambers 7:30 pm Chair: Councillor Johnson (1) DELEGATIONS 1. Jim Simpson, Chair Heritage Pickering Advisory Committee Re: Report CS 13-09 Historical/Architectural Designation -Greenwood Schoolhouse, 3540 Westney Road (II) MATTERS FOR CONSIDERATION PAGES 1. Director, Corporate Services & Treasurer, Report CS 13-09 1-79 Historical/Architectural Designation -Greenwood Schoolhouse, 3540 Westney Road RECOMMENDATION 1. That Report CS 13-09 of the Director, Corporate Services & Treasurer be received; 2. That Council endorse the recommendation of the Heritage Pickering Advisory Committee for designation of the Greenwood Schoolhouse; 3. That the City Clerk be authorized to begin procedures to have the Greenwood Schoolhouse municipally known as 3540 Westney Road, designated under Part IV of the Ontario Heritage Act; 4. That the City Clerk draft and forward an appropriate `Notice of Intent to Designate' to the owners of the property, the Ontario Heritage Foundation, and the local newspaper; and 5. Further, that the City Clerk be directed to draft the necessary by-law together with the reasons for designation for Council approval. 2. Director, Operations & Emergency Services, Report OES 26-09 80-87 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan RECOMMENDATION 1. That Report OES 26-09 of the Director, Operations & Emergency Services be received; Cis o~ Executive Committee Meeting Agenda PI ~KERI Monday, May 11, 2009 Council Chambers, 7:30 pm Chair: Councillor Johnson 2. That Council recognize that the compromised solution presented by representatives from the Citizens Group for Traffic Calming on Fairport Road and a group representing the residents in opposition was not a consensus solution which meets the needs of all residents; 3. That Council approve the staff-recommended traffic calming plan for Fairport Road as set out in Attachment #3 to this report and direct staff to notify residents on the project mailing list; and 4. That Council authorize staff to implement the staff-recommended plan in 2009. 3. Director, Operations & Emergency Services, Report OES 17-09 88-102 Corporate Energy Management Program -Status Report on Current and Planned Initiatives RECOMMENDATION 1. That Report OES 17-09 from the Director, Operations & Emergency Services be received for information; 2. That staff be directed to continue their efforts towards developing a long term Corporate Energy Management Strategy; 3. That staff further be directed to continue their efforts towards implementation of energy savings measures as identified in the audit of the Recreation Complex undertaken by I. B. Storey & Associates; 4. That staff make arrangements to undertake additional energy audits at all main City facilities to best determine future potential energy savings measures; 5. That the above works be undertaken with appropriate budget approvals as required; and 6. That staff report back to Council on a regular basis to provide status updates on progress. 4. Director, Operations & Emergency Services, Report OES 19-09 103-109 Gingerbread Co-operative Nursery School (Pickering) Inc. -Licence Agreement Renewal Ctq o~ Executive Committee Meeting Agenda Monday, May 11, 2009 PI KERI Council Chambers 7:30 pm Chair: Councillor Johnson RECOMMENDATION 1. That Report OES 19-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and City Clerk be authorized to execute a Licence Renewal Agreement to which the Gingerbread Co-operative Nursery will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from April 1, 2009 to March 31, 2012, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 5. Director, Operations & Emergency Services, Report OES 20-09 110-124 The Claremont Lions Club -Management Agreement Renewal RECOMMENDATION 1. That Report OES 20-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and Clerk be authorized to execute a management agreement renewal to which the Claremont Lions Club will be permitted to continue to provide certain management services to the City at the Claremont Community Centre from April 1, 2009 to March 31, 2012, that is in form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 6. Director, Operations & Emergency Services, Report OES 21-09 125-135 Horizon House, Where Heaven and Earth Meet -Lease Renewal Agreement RECOMMENDATION 1. That Report OES 21-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a lease renewal agreement to which Horizon House will be permitted to continue to use the Greenriver Community Centre for the purposes of a church, church socials City 00 Executive Committee Meeting Agenda PI KERI Monday, May 11, 2009 Council Chambers 7:30 pm Chair: Councillor Johnson and religious education from April 1, 2009 to March 31, 2010, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 7. Director, Operations & Emergency Services, Report OES 23-09 136-141 All-Way Stop Controls, Front Street at Commerce Street -Amendment to By-law 6604/05 RECOMMENDATION 1. That Report OES 23-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedules "6" and "7". to By-law 6604/05 to provide for the regulation of traffic on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 8. Director, Operations & Emergency Services, Report OES 25-09 142-147 No Parking By-law, Sandy Beach Road -Amendment to By-law 6604/05 RECOMMENDATION 1. That Report OES 25-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 9. Director, Corporate Services & Treasurer, Report CS 04-09 148-155 2009-2011 Internal Audit Work Plan RECOMMENDATION That Report CS 04-09 of the Director, Corporate Services & Treasurer regarding the 2009 - 2011 Internal Audit Work Plan be received for information. Cis o~ Executive Committee Meeting Agenda Monday, May 11, 2009 PI ERI Council Chambers 7:30 pm Chair: Councillor Johnson 10. Director, Corporate Services & Treasurer, Report CS 09-09 156-158 2008 Building Permit Stabilization Reserve Fund RECOMMENDATION That Report CS 09-09 of the Director, Corporate Services & Treasurer regarding the 2008 Building Permit Stabilization Reserve Fund be received for information. 11. Director, Corporate Services & Treasurer, Report CS 10-09 159-168 Investment Portfolio Activity for the year Ended December 31, 2008 RECOMMENDATION That Report CS 10-09 of the Director, Corporate Services & Treasurer regarding Investment Portfolio Activity for the year ended December 31, 2008 be received for information. 12. Director, Corporate Services & Treasurer, Report CS 11-09 169-175 2009 Annual Repayment Limit for Debt and Financial Obligations RECOMMENDATION That Report CS 11-09 of the Director, Corporate Services & Treasurer regarding the 2009 Annual Repayment Limit for Debt and Financial Obligations be received for information. 13. Director, Corporate Services & Treasurer, Report CS 12-09 176-178 Section 357/358 of the Municipal Act- Adjustment to Taxes RECOMMENDATION 1. That Report CS 12-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Ctq o~ Executive Committee Meeting Agenda Monday, May 11, 2009 PI CKERI Council Chambers 7:30 pm Chair: Councillor Johnson (III) OTHER BUSINESS (IV) ADJOURNMENT City REPORT TO PI EXECUTIVE COMMITTEE A00 KERING Report Number: CS 13-09 Date: May 11, 2009 01 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Historical/Architectural Designation - Greenwood Schoolhouse, 3540 Westney Road - File: A-3300-001-09 Recommendation: 1. That Report CS 13-09 of the Director, Corporate Services & Treasurer be received; 2. That Council endorse the recommendation of the Heritage Pickering Advisory Committee for designation of the Greenwood Schoolhouse; 3. That the City Clerk be authorized to begin procedures to have the Greenwood Schoolhouse municipally known as 3540 Westney Road, designated under Part IV of the Ontario Heritage Act; 4. That the City Clerk draft and forward an appropriate `Notice of Intent to Designate' to the owners of the property, the Ontario Heritage Foundation, and the local newspaper; and 5. Further, that the City Clerk be directed to draft the necessary by-law together with the reasons for designation for Council approval. Executive Summary: At their meeting held on March 31, 2009, the Heritage Pickering Advisory Committee recommended that the Greenwood Schoolhouse, 3540 Westney Road, be approved for heritage designation under Part IV of the Ontario Heritage Act, and that the City Council be requested to action accordingly. The purpose of this report is to commence the necessary proceedings to have the Greenwood Schoolhouse designated as a heritage property in accordance with Provincial legislation. The background information included as Attachment #1 to the report has been provided by the Heritage Pickering Advisory Committee. Financial Implications: There will be associated costs upon approval of the designation of the Greenwood Schoolhouse in the form of the purchase of a designation plaque at an estimated cost of $300. This cost is provided for in the 2009 current budget for the Heritage Pickering Advisory Committee. Report CS 13-09 May 11, 2009 Subject: Designation of Greenwood Schoolhouse Page 2 02 Sustainability Implications: Preserving our heritage buildings creates a prosperous sustainable community. Background: As part of its 2009 workplan, the Heritage Pickering Advisory Committee is pursuing a number of properties for heritage designation. The Greenwood Schoolhouse at 3540 Westney Road is the first property for designation in 2009. This property is owned by the City of Pickering and is currently used as a library. The Greenwood Schoolhouse is probably the best preserved of the old one-room schoolhouses in Pickering. While similar in style to other buildings of its type in the Province, it maintains its classical proportions and fine workmanship combined with local variations and local materials. Restorations have been carried out sympathetically and it is a landmark for the community. Historically the Schoolhouse has been associated with a number of persons of note, especially "the Chief", John George Diefenbaker, the 13th Prime Minister of Canada. Several persons of further note, locally and even nationally, have been associated with this Schoolhouse: Donald Beaton, long time clerk of Pickering Township; Arthur Johnson, noted area stock breeder and importer; John Williston, newspaper editor and biographer of Sir Wilfrid Laurier, 7th Prime Minister of Canada; and especially John George Diefenbaker, 13th Prime Minister of Canada. The Schoolhouse on Lot 11, Concession 5 was built in 1860 during, and due to, a period of national economic prosperity fed by the Crimean War and the American Civil War. Exports of Canada products, especially wheat and lumber, were in high demand during the 1850s and 1860s, which benefited the farmers, prompting many to build homes on their properties. The economic boom also prompted the erection of many public buildings and coincided with the promotion of new functional and substantial schoolhouses for the townships under the regime of Egerton Ryerson as Superintendent of Education. This Schoolhouse and property are associated with the colonization of the area in an agricultural/rural context. Local farmers joined in the profit-sharing of the economic boom time and used part of that wealth to invest in their children's future. The Schoolhouse is classical in design in accordance with the educational plans of the era as established by Superintendent of Education, Egerton Ryerson, and his deputy, J. George Hodgins. Restorations in 1980 preserved the classical design elements and fine workmanship of the original. It is an excellent example of the Victorian-era one- room schoolhouses in Ontario. It follows a standard plan with variations and using local materials. The Schoolhouse is of a local, red pressed brick with beige brick arches over windows and doors and a beige brick, four course plinth. The bricks came from a brickyard just a few miles away in Salem. The classically proportioned wood windows are very finely detailed, of incredibly delicate muntin bars that all appear to have CORP0227-07/01 revised Report CS 13-09 May 11, 2009 Subject: Designation of Greenwood Schoolhouse Page 3 survived 148 years of weathering and use. The builder was R.T. Manuel, probably following some of the general schoolhouse designs provided by J. George Hodgins, Deputy Superintendent of Education. Sympathetic renovations were completed in 1980 by the firm of Lett/Smith of Peterborough. The Schoolhouse is prominently sited on the top of a hill above the hamlet of Greenwood. It is a well-known landmark. The Schoolhouse is sited close to what was once the crossroads of the 6th Concession Road and Sideline 10. Highway 7 now by- passes the hamlet further to the north of the school, while the old road runs through the hamlet. Sideline 10 is now named Westney Road (after a prominent local farm family). The Schoolhouse maintains the character of the agricultural/rural surroundings. This building would constitute a familiar building in the community, being highly visible. The Heritage Pickering Advisory Committee has completed a very detailed heritage report on the subject property, which has been included as Attachment # 1. Attachments: 1. Heritage Report - Greenwood Schoolhouse Prepared By: Approved/Endorsed By: Lz)d Debi A. Wilcox !Gillis A. Paterson City Clerk Director, Corporate Services & Treasurer DAW : ks Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Cam Thomas J. ui , RDMR, CMM III Chief Administ 4tive Officer CORP0227-07/01 revised ATTACHMEIVT#--/..TO REPORT* 04 Heritage Report -7-6 CIS Greenwood Schoolhouse School Section No. 9 3540 Westney Road Concessin 5, N 1/2 Lot 11 City of Pickering Lat 43.92700 N; Long 79.06561 W V s ~ AP S6 +h ' Hwy ~szr'sR+z.. k. p. eWJmit March 2009 Prepared for Heritage Pickering by Shawna Foxton and Gordon Zimmerman, Heritage Pickering and John W. Sabean, Heritage Consultant TABLE OF CONTENTS O J Summary 2 Evaluation 3 Introduction 5 Historical Background 8 Architecture 11 Historical Significance 13 Notes 14 Appendices 17 Appendix 1: Photographs & Drawings 17 Appendix 2: Documents 36 Appendix 3: Maps 61 Appendix 4: Inventory Form 70 Bibliography 73 2 06 SUMMARY GREENWOOD SCHOOLHOUSE, School Section No. 9 3540 Westney Road City of Pickering Concession 5, N 1/2 Lot 11 Lat 43.92700 N; Long 79.06561 W Lot History: Patent: Canada Company, 1832 Ownership Summary: Canada Company 1832-1839 James G. Demorest 1839-1853 William Darlington 1853-1856 Edward Jackson 1856-1860 Trustees of School Section #9; District School Board 1860-1980 Town/City of Pickering 1980-present Present occupants: Pickering Public Library, since 1980 Building data: Date of building: 1860 Builder: R.T. Manuel Materials: Red brick from the Samuel Adamson brickyard in Salem Bell: Purchased from Saint James Cathedral in Toronto. Installed in 1860 Reasons for designation: The Greenwood schoolhouse is probably the best preserved of the old one-room schoolhouses in Pickering. While similar in style to other buildings of its type in the province it maintains its classical proportions and fine workmanship combined with local variations and local materials. Restorations have been carried out sympathetically and it is a landmark for the community. Historically the schoolhouse has been associated with a number of persons of note, especially "the Chief', John George Diefenbaker, the13`h Prime Minister of Canada. 3 07 EVALUATION HISTORICAL Thematic Economic: The schoolhouse on Lot 11, Concession 5 was built in 1860 during, and due to, a period of national economic prosperity fed by the Crimean War and the American Civil War. Exports of Canada products, especially wheat and lumber, were in high demand during the 1850s and 1860s, which benefited the farmers, prompting many to build homes on their properties. The economic boom also prompted the erection of many public buildings and coincided with the promotion of new functional and substantial schoolhouses for the townships under the regime of Egerton Ryerson as Superintendent of Education. Person/Event Several persons of note, locally and even nationally, have been associated with this schoolhouse: Donald Beaton, long time clerk of Pickering Township; Arthur Johnson, noted area stock breeder and importer; John Williston, newspaper editor and biographer of Sir Wilfrid Laurier, 7' Prime Minister of Canada; and especially John George Diefenbaker, 13`h Prime Minister of Canada. Local Development Agricultural / rural: This schoolhouse and property are associated with the colonization of the area in an agricultural / rural context. Local farmers joined in the profit-sharing of the economic boom time and used part of that wealth to invest in their children's future. ARCHITECTURE Aesthetic Design The schoolhouse is classical in design in accordance with the educational plans of the era as established by Superintendent of Education, Egerton Ryerson, and his deputy, J. George Hodgins. Restorations in 1980 preserved the classical design elements and fine workmanship of the original. Functional Design It is an excellent example of the Victorian-era one-room schoolhouses in Ontario. It follows a standard plan with variations and using local materials. Craftsmanship and materials The schoolhouse is of a local, red pressed brick with beige brick arches over windows and doors and a beige brick, four course plinth. The bricks came from a brickyard just a 4 08 few miles away in Salem. The classically proportioned wood windows are very finely detailed, of incredibly delicate muntin bars that all appear to have survived 148 years of weathering and use. Designer The builder was R.T. Manuel, probably following some of the general schoolhouse designs provided by J. George Hodgins, Deputy Superintendent of Education. Sympathetic renovations were completed in 1980 by the firm of Lett/Smith of Peterborough. ENVIRONMENT Site The schoolhouse is prominently sited on the top of the hill above the hamlet of Greenwood. It is a well-known landmark. Setting The schoolhouse is sited close to what was once the crossroads of the 6' Concession Road and Sideline 10. Highway 7 now by-passes the hamlet further to the north of the school, while the old road runs through the hamlet. Sideline 10 is now named Westney Road (after a prominent local farm family). The schoolhouse maintains the character of the agricultural / rural surroundings. Landmark This building would constitute a familiar building in the community, being highly visible. 5 09 Greenwood Schoolhouse, School Section #9 INTRODUCTION In 1871, under the Free School Act, all public schools in the Province of Ontario were made free for all children of school age.' This was an important step in the development of education, but it took three-quarters of a century to achieve it. The founding fathers were mindful of the need for a good educational system and as early as 1798 the Executive Council of Upper Canada recommended the establishment of grammar schools in certain towns, but these were meant to serve only the privileged few. Even at that it was not until after the passage of the Grammar Schools Act in 1807 that the first schools were founded.' A broader measure was achieved under the Common Schools Act of 1816, which enabled local citizens to build and operate a school under the direction of "discreet trustees.", Where this occurred the government would contribute £10 towards the teacher's salary. The first school in Pickering Township to benefit from this provision was a school taught by William Sleigh in 1822.3 This is the earliest documented school in Pickering Township, although tradition says that schools had been in operation from before the outbreak of the War of 1812. The educational system in Ontario made a great leap forward when Egerton Ryerson was appointed Superintendent of Education in 1844. Under his direction a series of school acts beginning in 1846 gradually eliminated the haphazard inefficient school methods of the past' The Act of 1846, which came two years after Ryerson set out to inquire into the province's educational needs, bound the province to provide free education for all children up to the age of sixteen.' In 1844 George Barclay became the first superintendent (or inspector) of schools for Pickering Township. He reported that Pickering had 15 school districts and 893 pupils (out of 1703 children in the township). Two years later the number of common schools in operation was reported to be 21.6 This may have been a bit optimistic as reports for 1847, 1849, and 1851 reported only 18 (out of 21) active schools.' The number of school sections fluctuated for a number of years, but eventually ended with 17 and several union schools-with Whitby, Uxbridge, and Scarborough-in addition. The Illustrated Historical Atlas of Ontario County, which appeared in 1877, just after three quarters of a century of settlement had been completed, provides a good summary of the development of education in the county (and the country) to that date.8 6 [I] t may be well to put upon record some authentic facts of these olden times, as described by the few ancients that still connect us with the primeval forest, and to revive those memories which are fast becoming lost in the multiplied experiences and ever shifting panorama of these modern days. There are people still living whose memory can carry them to the time when there was not a school-house in the County of Ontario. There are many who can recollect when school-houses were few and far between, when the machinery of education was of the rudest description, and when the highest ambition of parents was that their children might be able to read and write. There are hundreds who can remember when the literary attainments of the teacher were gauged by his own appraisal of them; when an itinerant system of boarding supplemented his scanty wage; when `healths five fathoms deep' and mighty potations were thought no discredit to him nor were supposed to obscure his mental vision nor mar his usefulness; when a prime requisite for success in his work was not so much the ability to impart knowledge as to inflict innumerable punishments of the most fantastic complexion for the most trifling offences, and to subdue backwoods, lawlessness to some system of transatlantic civilization. In these primitive times the school-house was constructed of logs frequently unhewn, and it contained but a single room. The furniture was of the rudest description, consisting chiefly of long pieces of dea [sic], supported by pins inserted in the wall, used for desks, in front of which extended huge pieces of square timber supported by legs of uneven length, whose unaccommodating imparity afforded more opportunities to the pupils of determining the centre of gravity than practising the art of caligraphy [sic]. Utterly blank were the walls, except indeed where some adventurous youth had carved his name, or with bold design had traced in carbon the well-known visage of `the master.' Maps, charts, and all the other triumphs of Caxton's art that now adorn the walls of the humblest school-house in the land were then unknown, and we doubt not many middle-aged men and women can recall their first impressions when they beheld, unrolled before their admiring gaze, a map of this stately planet, which they heard for the first time had been bowling around the sun for thousands of years. Like many dwelling-houses of the time, the school-house was heated by means of an immense fire-place, upon whose ample hearth blazed tremendous logs cut from the adjacent woods-a system that served the double purpose of heating and ventilation. Of fresh air, indeed, there was no lack, for after a few years' occupation this building disclosed many holes and crevices through which wind or rain found an easy entrance, and through which the youngsters, tired with their unaccustomed toil, might espy the progress of the world without. Tradition tells that the first stove in any school-house in the county was made from an old potash-kettle, two accidental holes-one in the bottom and the other in the side-suggesting to some ingenious patron of learning the stoking-hole and the flue. Turned bottom up and 7 furnished with a chimney, what need to state that it became the admiration of all the country-side. Rude and destitute of conveniences as these first school-houses were, they nevertheless cost the early settlers much patient labour and no little self-sacrifice. Often the burden of completing them fell upon two or three public-spirited men of the section, and often too, extreme difficulty was experienced in raising sufficient means wherewith to pay the teacher. These striking memorials of backwoods times are fast disappearing, and giving place to elegant and commodious structures which dot the landscape in every direction, and which are no less the pride than the ornament of the whole country. May they all soon disappear, and may not antiquarian zeal nor blighting parsimony prevent them being replaced by school-houses more in accord with the progress of education and the necessities of the times! Ryerson may have shaped the educational theory and the curriculum in Ontario, but it was his deputy superintendent, a former student of Ryerson's, J. George Hodgins, who was the architect of these "elegant and commodious structures" that began to appear in the 1850s. As Professor McIlwraith has written:' If one person can be said to have shaped the landscape of public education in Ontario, it was J. George Hodgins. As deputy superintendent of education from the 1850s until 1876, deputy minister until 1890, and an inexhaustible promoter of literacy, he presided over the period when compulsory, free public education took its place as one of the taken-for-granted aspects of provincial life. Attractive, durable, functional schoolhouses were the centrepieces of Hodgins's policy. Hundreds are scattered across the province, readily identified by their hall-like lines, roadside site, shade trees, and dated marker, frequently with the township name. The Public School Act of 1846 bound the province to providing free education for all children up to age sixteen. Buildings were to be designed for the purpose and spread across the countryside for easy access. Qualified teachers, spinster or bachelor, were to board inconspicuously in the neighbourhood; they would leave no trace. By 1863 there were nearly four thousand public schools in Ontario, seven or eight buildings in every township south of the Precambrian Shield. More than four out of five were wooden. Hodgins's great hope was that each building would be `the most attractive spot in the neighbourhood.' 10 His treatise, The School House, opens with more than thirty pages picturing showy school buildings for the aspiring town or township.... ~2 8 Changes rapidly followed passage of the Free Schools Act and abolition of fees for primary schooling in 1871. Three windows on each side became standard, and some schools had separate entrances for boys and girls. Ventilation flues and raised ceilings improved air circulation, and interior arrangements and equipment were upgraded...." Brick or stone country schoolhouses continue to be a highly visible aspect of the general rebuilding in that era. Some were entirely new; the best of the older ones were modernized and veneered, and still others were redesigned surplus churches. Despite this variety of origins, Hodgins worried about `such an uninteresting sameness' among schoolhouses." He urged that full attention be given to architectural detail. Cambered, Romanesque, and flat-headed windows all were widely used; end walls received gothic treatment. Vernacular forces and personal pride were sufficiently strong that variation on the standard theme occurred naturally. School grounds also came under Hodgins's scrutiny. The 1876 manual prescribed that the lot be one acre (0.4 ha), and certainly not less than half an acre, with the building centred from side to side.13 The site ought to be planted in species of trees that the children could study. 14 This practice would help re-establish respect after generations of forest destruction. Sugar maple was popular, and the centrepiece of many an Arbor Day ceremony in May. Huge, mature specimens continue to shade school sites all over the province. Paling fences were required, faced on the boys' side of the play yard (boys pushed harder than girls). A two-seat outhouse was similarly divided down the middle. A well and pump were mandatory." It was in this congenial era that the Greenwood schoolhouse-in School Section Number 9-was built on the north half of Lot 11, Concession 5, in Pickering Township. HISTORICAL BACKGROUND LOT HISTORY The north half of Lot 11, Concession 5 was one of those lots patented by John Galt's Canada Company.16 Galt had made an agreement with the British Government to purchase some 1 million acres (405 000 ha) of land in the Huron Tract and another nearly 1 400 000 acres (567 000 ha) of Crown Reserves in townships that had been surveyed before 1824.17 In Ontario County more than 60 000 acres (24 300 ha) of Crown Reserves were made available to the Canada Company at a bargain price of 3s. 6d. per acre. By our count that amounted to 5 800 acres (2 350 ha) in Pickering Township-including this 100-acre (40.5 ha) half lot." In 1839, the Canada Company sold the 100 acres to James G. Demorest. Demorest already owned part of Lot 12, Concession 6, where he operated a saw mill. He may have leased all or part of the land at the beginning, then in the 1840s he began to sell off portions of the acreage.19 In 1852, William Darlington purchased 40 acres (16.2 ha) from Demorest, and four years later Darlington sold all but an acre and a half (.6 ha) to Edward Jackson.20 Demorest is recorded as having sold a quarter acre of land to the Trustees of School Section Number 9 in 1855. The date does not accord with his sale of the 40 acres to Darlington, nor is it clear why the Trustees purchased the quarter acre. The land on which the present school sits (1/4 acre; .1 ha) was purchased by the Trustees from Jackson in 1859-1860, but not recorded in the Land Registry Office until 1873.21 In time the land was transferred to the District School Board and on 27 February 1980, the Town of Pickering purchased it from the school board for $2.00. BUILDING HISTORY In 1859 the school trustees of Greenwood decided that their little frame school building was inadequate and that a new, larger, brick schoolhouse should be built in the coming year on an adjacent 1/4 acre parcel of land.22 It was decided that the new schoolhouse would measure 52' x 34' (about 15.8 x 10.4 m) and as soon as it was built, the old building should be auctioned off. 21 The school records from the summer of 1860 indicate that the costs for the new building were as follows: $49.47 for the land (the school site was extended by 1/4 acre); $1.25 for leveling and preparing the ground; $1039.00 for the builder; and $29.72 for the general contractor. It is generally accepted that volunteer labour and donated lumber helped keep costs down.21 The bricks used were fired in Samuel Adamson's brickyard located near the intersection of Concession 6 Road (Highway #7) and Salem Road near the hamlet of Kinsale. The bell was acquired from St. James Cathedral in Toronto, transported by boat to Frenchmans Bay and hauled by a team of oxen to the site. The cost of the bell was $99, which included the delivery as well as a frame to hang it in. The average student attendance in the first year was 55 students (highest through the winter months when children were less obliged to help on the farm). By 1952 the one room was divided into two classrooms by a curtain so that two teachers could teach the growing number of students in the post-war years. In 1955 the one room schoolhouse became two rooms with the erection of a more permanent partition. The interior of the school contained basic furnishings of the time; two box stoves, one cupboard, a desk and chair for the teacher and double seats for the students. The blackboards were made of wood painted black. There was no central heat or running water until 1929 at which time a 10 14 basement was added to house a coal-burning furnace. Washrooms were also installed near the entrance in 1929 and again in 1943. Hydro was connected in 1946, which ushered in the era of education under electric lights. The school was closed at the end of the spring term in 1963. On 26 June 1963 the new schoolhouse, appropriately named Valley View Public School, was officially opened by the Hon. M.B. Dymond, the Ontario Minister of Health and member for the riding. On 7 June1957, John Diefenbaker, then the leader of the Federal Conservative Party and soon to be Prime Minister, visited the school and reminisced about his early memories as a pupil, including identifying two trees that he and his father and the class had planted in 1899. Diefenbaker remarked on the occasion: "Schools like this one represent something in our history that time and events cannot replace or destroy. This type of school, not as modern as the ones we have today, helped build the character of the pioneer citizens of this country and made Canada what it is today." In 1882 the Board of Trustees purchased 39 trees. Presumably this purchase was to have the trees encircle the schoolhouse property as was common practice in Ontario. Such practice was even put into regulations including the species and the spacing. Other plantings took place over the years, especially in connection with Arbor Day celebrations. The Diefenbaker plantings are one such occurrence. There are two trees and one stump along the northerly property line that may be the last remainders of the 126-plus-year-old trees from the original planting, or the remnants of the Diefenbaker era. While trees do not last forever, obviously, some thought should be given to continuing the practice of Arbor Day plantings. In the late 1970s a large, modern brick elementary school named "Valley View" was built on the south side of the property and the one room schoolhouse was eventually boarded up. Toward the end of the 1970s there was a growing interest expressed in converting the old schoolhouse into a branch library. The Brougham library down the road had witnessed a drastic decline in the number of books circulated. This was probably as a result of the 1972 land expropriation of that community by the Federal government for a proposed international airport. Many of Brougham's residents had subsequently left the area. Moving the library to Greenwood appeared to make sense for several reasons: 1. It would provide a more centralized service to the area residents in Brougham, Greenwood and Kinsale. 2. The library would be next door to a regional school and would provide facilities for the village. 3. It would allow the restoration of an historic building and provide it with new life, thus preserving an important part of local history that might otherwise be demolished. 11 ~ 4. It would provide an excellent facility to house and display all the library records (some of which dated back to 1893) and Canadiana and historical books." A total of $112 000 was spent on renovations: the Ontario Heritage Foundation provided $36 000; Wintario $7 500; the Brougham Citizens League $2 000 and The Town of Pickering the rest. 26 The "Old Greenwood School House Library" was officially opened by the Lieutenant- Governor of Ontario, Pauline McGibbon on 1 June 1980. The first librarian was Edith Morgan, assisted by Mrs. Mildred McTaggart. Apart from its modern and historical collection it also served as a showcase for local craftspeople who displayed weaving, pottery, flower arrangements and other handicrafts on the shelves and in display cases. ARCHITECTURE AESTHETIC DESIGN The classical elements of the design such as the masonry-arched heads of the windows and doors may have seemed somewhat out-of-date to some in 1860 but they are indicative of what many considered right for public buildings. Through time, in Upper Canada, there was simply a transition from the Georgian-Palladian tradition of the early years of colonization to the Neoclassical superimposed, as here. It is interesting to note that while this schoolhouse was being planned the melange of historical styles of University College, Toronto was being built, and that on the first of September 1860 the Prince of Wales laid the cornerstone of the Gothic Revival style Parliament Buildings in Ottawa. The choice of "styles" figured large in the deliberations over suitable designs for these buildings. In 1980 the building was renovated from a dilapidated state to be used as a public library. The work took every effort to recognize the classical design and fine workmanship of the original. FUNCTIONAL DESIGN The Greenwood Schoolhouse is a very good representative example of an Upper Canadian, one- room schoolhouse from the years in which Ontario was known as Canada West within the United Provinces. Its design is standard plan, institutional classical with local variations, especially as to materials chosen. The plan is axial with central, double entrance doors directly under a name-and-date stone in the gable. Over that a cupola supports the bell. Once through the entrance doors one is in a vestibule flanked by service rooms and then immediately straight ahead into the main room. Although the schoolhouse is now used as a 12 16 municipal branch library, the above-noted sequence has been maintained. The main room is sunlit through nine beautifully detailed, well-proportioned, six-over-six with semi-circular arched, wood windows. The large eight-over-eight with semi-circular arched wood window in the west-facing wall was inserted as part of the 1980 renovation. It, too, is finely detailed and well proportioned to be in sympathy with the original nine windows. It also gives a spectacular view out over the Duffins Creek Valley. CRAFTSMANSHIP AND MATERIALS The schoolhouse is of a local, red pressed brick with beige brick arches for windows and doors and a beige brick, four course plinth. The bricks were laid in common bond. Records indicate that originally the roofing material was cedar shingles, possibly local. By 1980 the roof was metal sheet roofing. The 1980 renovation returned the roofing to cedar shingles but with modern roof-peak vents added. The foundation is of local fieldstones artfully laid up in random coursing. The classically proportioned wood windows are very finely detailed, of incredibly delicate muntin bars that all appear to have survived 148 years of weathering and use. Such fine muntins were traditional in southern Ontario and these fine examples should be maintained. It should be noted that all windows have wood storm windows that mirror the muntin patterns of the inner lites. These too should be retained. Designer As noted, the schoolhouse was probably built from departmental designs. But the building is a notable confluence of architectural quality, local materials and meaningful neighbourhood context. The classical detailing of the masonry, windows and entrance plus the strict classical proportions are of a high order for a 19th century rural one-room school. These factors do not make it unique in Ontario but the fact that the renovations of 1980 took these attributes into account reinforces the need to recognize them in any maintenance or alterations. The architectural firm for the 1980 renovations was Lett/Smith from Peterborough, Ontario; William Lett being the principal in charge. 13 17 HISTORICAL SIGNIFICANCE Located as it is on Westney Road above the hamlet of Greenwood, this building is a familiar landmark in the area. As a schoolhouse the building was erected during that time when Egerton Ryerson and his assistant, J. George Hodgins, were transforming the school system of Ontario and providing a new form of schoolhouse that was both attractive and functional. The period in which the schoolhouse was erected was one of great prosperity in Ontario, fueled by the need to supply grain first for the far-off Crimean War and later by the much closer Civil War in the United States. These prosperous years gave a great impetus to the erection of more substantial houses for farmers and many public buildings. In the year that the new schoolhouse was opened the teacher was Donald Beaton. Beaton was the son of Hector Beaton, clerk of the Township of Pickering. Hector Beaton served as clerk from 1849 to 1883, and then was succeeded by his son, Donald, who served as clerk from 1883 to 1944-a total of over 95 years in the office between the father and son. Arthur Johnston was another teacher at School Section No. 9 in the 1860s. He would later become a well-known and respected stock breeder and importer. In the next decade, John Williston spent a year or more as an assistant teacher at Greenwood school. After Williston left Pickering he pursued a career in journalism. He eventually became the editor-in-chief of the Toronto Globe (1890-1902). A close friend of Sir Wilfrid Laurier, Williston became the biographer of the 7`h Prime Minister of Canada (1903). Williston, himself was later knighted and became Sir John Stephen Williston.27 The Greenwood school's greatest claim to fame is its association with The Chief, John George Diefenbaker, 13`h Prime Minister of Canada. For two years, 1897-1899, William T. Diefenbaker, John's father, was the teacher at SS #9. Though not yet of school age, John attended class, purportedly because his mother found him too much of a handful at home. This was John Diefenbaker's first experience in education, an experience he remembered fondly in later years. He returned for visits to the school twice-once with his father in the 1920s and again in 1957 when he was the Conservative leader of the Opposition. 14 Notes: 'Ontario, 34 Victoria, cap 33 (1871). 'Upper Canada, 47 George III, cap 6 (1807). 3Leo A. Johnson, History of the County of Ontario 1615-1875 (Whitby: The Corporation of the County of Ontario, 1973), p. 155, as cited from Colonial Advocate, 14 August 1828. In the previous year Pickering had 334 children under 16 years of age, but no school qualified for the annual grant. William Sleigh, a native of England, immigrated to Upper Canada about the year 1820. In 1824 he purchased Lot 27, Concession 5 from William Baldwin. To that property he brought his new bride (the wedding was in 1824 as well), Mary Major, a member of the Major family of Majorville (later renamed Whitevale). In 1825 he served as township clerk. The Sleighs lived on the south half of the lot, so his school would have been located a little east of where the Whitevale school (SS #8) was later built. Abstract Index of Deeds; Illustrated Historical Atlas of the County of Ontario, Ont. (Toronto: J.H. Beers, 1877). p. ix; George Walton, The City of Toronto and the Home District Commercial Directory and Register. Toronto, 1837; William R. Wood, Past Years in Pickering (Toronto: Briggs, 1911),p. 294 (Wood mistakenly locates him on Lot 28). 'A couple of Acts predated Ryerson's appointment: the Acts of 1841 and 1843, Province of Canada, 4-5 Victoria, cap 18 (1841), and 7 Victoria, cap 19 (1843). The second provided for local superintendents to prepare reports and distribute money. 'Province of Canada, 9 Victoria, cap 20 (1846). 'W.H. Smith, Smith's Canadian Gazetteer (Toronto: H. & W. Rowsell, 1846), p. 82. 'W.H. Smith, Canada: Past, Present and Future (Toronto: Thomas Maclear, 1852), II, 43-44; [Ryerson] (1851). 'Beers (1877), p. xi. 'Thomas F. McIlwraith, Looking for Old Ontario: Two Centuries of Landscape Change. (Toronto: University of Toronto Press, 1997), pp. 161-162. 1OJ. George Hodgins, The School House: Its Architecture, External and Internal Arrangements (Toronto: Province of Canada Department of Public Instruction, 1857), iii. 15 1 9 "J. George Hodgins, The School House: Its Architecture, External and Internal Arrangements (Toronto: Copp, Clark and Company, 1876), 76. 12Hodgins, School House (1876), 10. 13Hodgins, School House (1876), 21. 14Hodgins, School House (1857), 38, 40. 15Hodgins, School House (1876), 21-22. 16 All references to land transactions, unless otherwise noted, are to the Abstract Index to the Deeds of Pickering Township at the Land Registry Office in Whitby. This lot appears on the Ridout map of 1823 as a Crown Reserve lot. 17 Johnson (1973), p. 68. "Johnson (1973), p. 351. Johnson says that the 60 000 acres represented 1/7 of all of Ontario County (excepting Rama Township and the Kings College endowment). In Pickering it was much less, by about 1/2. 19Walton's Directory (1837) shows only one name in connection with the Lot 11: Samuel Somerville. Somerville, however, is associated with the 100 acre south 1/2 of Lot 11, which he purchased in 1852. George Brown, Brown's Toronto City and Home District Directory 1846- 1847 (Toronto: George Brown, 1846), lists 5 people on the lot: Edward McHenry, Guy Pollock, Charles Ward and John Weir, in addition to Somerville. Ward and Weir both purchased land from Demorest. Demorest's name is associated with Lot 11 in Henry Rowsell, Rowsell's City of Toronto and County of York Directory for 1850-1 (Toronto: Henry Rowsell, 1850)-along with 5 others (including Somerville). "Information from the Assessment Rolls from 1853 to 1860 fills in where the Abstract Indexes are incomplete or unclear. "Minute Book of the Trustees of School Section No. 9. "Minute Book of the Trustees of School Section No. 9, 22 March 1859. 23It was sold to Vere McCann for $37. He moved it across the road to his farm where it was used for years as a dwelling. 16 20 24Much of the detailed history that follows comes from Mrs. Irven McLean and Beatrice McLean, Greenwood Through the Years (Greenwood: Greenwood Farm Forum, 1960), p. 6. 25Peggy Malcolm, "Greenwood Library Service in Pickering", as found in the Tweedsmuir History of Greenwood-Kinsale. 26Jim Thomas, "Greenwood School Now a New Library", as found in the Tweedsmuir History of Greenwood-Kinsale. 27 On Williston see The Canadian Encylopedia, 4:2309 and 2:1287. Williston also wrote Reminiscences (1916) about his own life. 17 APPENDIX 1: Photographs & Drawings : 7. Archival photograph of the Greenwood Schoolhouse, School Section #9. Note that a rear door had not yet been added as in the photograph below from c1960. J' JWn ~ Greenwood Schoolhouse, c1960 McLean, Greenwood Through the Years, 1960, p. 8. 2 2 18 x ; ate- 7- 10077 7k r we i1C` 4, Mite "Old Greenwood Schoolhouse" Ink and wash drawing by Sheila Masters The schoolhouse as it would have looked in. 1860. r , . '+IS+Yr y3 } 2t r T AD. 1660 i Greenwood Schoolhouse Fen and ink drawing by Norah Geraghty 19 23 <.<sfr kg' 9 f?>' F' \ ~,*~'y^',~°aF.f c!t a R4aY' 1 ~a, 'K . k 5 4rn...~3C M~` ! r a a s 3 ,y, se's ~ of ,3 .S ~.y - - 3 µ F r r< s'i: . ta Lett/Smith, 1978 2 20 4 1tYV% Datestone South Elevation t Ys Y fs~ y - a rwo x , z fir ~tl Ili. Its Ali to Ud' OF6 ? fir"+ 1A7 tJR . i~j } ~H M . IVPT~ East Door MOW V15 Window Detail son Photographs by John W. Sabean and Gordon Zimmerman, 2008 21 2 5 ~4y f° West Elevation Isom n P ~ f Exterior Interior West Window Detail Photographs by John W. Sabean and Gordon Zimmerman, 2008 2 6 22 f DOW Bell Cote Y h • ..Sr.I 4 t Library Interior Photographs by John W. Sabean, 2008 23 27 OHM Dori E East Elevation South Door i -r yam- , 41.. c From the West Photographs by Gordon Zimmerman, 2009 24 .a.~ ryUryU ~B l SOUTH EAST i WEST NORTH EXISTING ELEVATIONS Lett/Smith, 1978 25 2 9 f s: PROPOSED NVEST ELEVATION Lett/Smith, 1978 26 30 y~ - C AllL 3 Z` Bum r7 -77 A INTERIOR ELEVATI OIN: ,.C.)4:)KfN(; t'+Rq' Lett/Smith, 1978 27 31 °i so P. L BASEMENT NLMN VWOR EXISTING FLOOR PLANS Lett/Smith, 1978 28 32 ~ ACIA~N 3 °J'ElS'!'~" fipii K>0.• W W..S ( 1~1'CCEIHWln'F: - 1 E ~ J f 5 ~Fr w ~ff .I * ZZ ti pp~~~~y~ 1 i f b A"A NQNKlOJN 2'J4VCS 11NN< Su•0 YW.'MES GSf 11C/aS(6 )9~'N-Sl96M L' PROPOSED FLOOR PLAN Lett/Smith, 1978 29 33 School Section No. 9: F:. Class of 1895 yy y.; Back Row: Bert Harris, Lyman Gleason, Vina Clarke, Carrie Harrison, William G. Ward (teacher), Evelyn Thompson, Maggie Teefy, , Art Meen, 2nd Row: Bruce Meen, Mae Ledgett, Eunice Harris, Teefy, Ethel Thompson, Edith Madden, Mabel Harrison, , Levi Gleason, , Frank Ledgett. 3rd Row: Olive Madden, Annie Meen, Annie Ward, Edith Law, Ethel Meen, Mildred Harrison, Gert Gibson, Robert Thompson, Lon Ledgett, Wes Green, Front Row: Ethel Wilson, Mae Milson, Kate Thompson, Winnie Harris, _ Teefy, Sam Cochrane, Wilbert Gleason, George Camack. sy .3;'' ,;;t£..,,:..`s.~y`"~' .:t.y:•'y ..3;:~:y.1.3x:3":>" ~~::'35t;t't £nay , : t x Class of 1899 yy: Back Row: George Law, Bill Emerson, Lew Disney, Roy Carlton, Lon Ledgett, Wes Green, Charlie Johnston, Walter Carlton, Fred Brown, Roy Conner, William T. Diefenbaker (teacher). 2nd Row: Edith Sanderson, Vilolet Keeler, Ethel Wilson, Millie Harrison, Annie Meen, Mabel Harrison, Gertie Gibson, Mabel Lynde, Edith Law, Kate Sadler, May Wilson. 3rd Row: Mrs. S. Carlton & Gladys, Sam Sadler, Les Devitt, Fred Sanderson, Leslie Byers, Stanley Disney, Roy Hicks, Stanley Carlton, Frank Lynde, Etta Sanderson, Teenie Trimble. 4th Row: Fred Byers, Ken Devitt, Norman Wilson, Joe Carlton, William Sadler, William Law, John Diefenbaker, Maggie Maguire, George Johnston, Florence Trimble, Agnes Byers, Minnie Gleeson, Lorne Law. Front Row: Marie White, Bert Lynde, May Brown, Luella Lynde, Myrtle Wilson, Ethel Stewart, Fronie Gleeson. 30 3 4 School Section No. 9 Class of 1901 Back Row: Fred Brown, Fred Byers, William Sadler, Stanley Carlton, Archie McDonald, Luella Lynde, May Brown, May Wilson, Ethel Wilson, Kate Sadler, Fronie Gleeson, Ethel Stewart, Edith Law, Frances Williams, Winnie Lynde, Mabel Lynde, Roy Carlton, Wilbur Gleeson, Lew Disney Middle Row: J.E. Disney (trustee), Percy Williams, Willie Lynde, Willis Conner, Fred Dolphin, Stan Disney, Bruce Conner, Leslie Byers, George Johnston, William E. Eadie (teacher), Sam Sadler, Les Devitt, Rosy McDonald, Albert Lynde, Frank Lynde, Walter Bayles, Roy Conner Front Row: Flora Trimble, William Brown, Lorne Law, Willie Law, Gladys and Ernie Trimble, Agnes Byers, Minnie Gleeson, Nelson Eadie, Ken Devitt, Walter Hoffland, Joe Carlton a k 4 dom. •`E s 44 J Class of 1909 M Back Row: Norval Willson, William Brown, Stanley Byers, Kenneth Devitt, Frank McGrotty, Earle McLean, Stewart Allen, Archie Parinder, Wesley Sadler, Robert B. Hinman (teacher) Second Row: Ella Conner, Mabel Pallister, Gladys Trimble, Clive Proctor, Walter Parinder, John Parinder, Clarence Pengelly, Oscar Conner, Ambrose Conner Third Row: Jessie Gilhuly, Phyllis Proctor, Teenie Starring, Mabel McGrotty, Gwen Devitt, Jessie Beelby, Margaret Gibson, May Gibson, Dorothy McGrotty, Eva McLean, Vera Johnson Front Row: Carl Devitt, Eric Allen, Ian Allen, Randal Brown, Earl Betts, Orval Conner, Gordon Pengelly, Lloyd Wilson, Ernie Trimble 31 3 School rv £ Section %6y I~ No.9 r y><s': Class of 1914-15 Back Row: Effie Adamson, Edith Widdifield, Ernie Trimble, Muriel Pengelly, Miss Jenny Pilkey, Mary Gibson, Gordon Pengelly, Jessie Beelby, Edna Middleton, Ella Badgero, Vera Johnson, , Mr. Tink (teacher), Orville Connor Middle Row: , Alice Middleton, Frank Burt, Grant Widdifield, George Pegg, Mabel Burt, Ross Tindall, Earl Betts, Randall Brown, George Burt, Cecil Denny, Everett Tindall Front Row: _ Tink, Doris Gee, Muriel Widdifield, _ Tink, Margaret Gee, Essie Pegg, Herbert Middleton, Ida Brown, Alice Pegg sr;. A aka ~ ` 3 yyy , k Class of 1922 Back Row: Velma Fraser, Irene Hutchison, Margaret Gee, Mabel Bie, Rose Broadbent, Miss Kathleen Webster (teacher), Edna Green, Helen Chesher, Alice Pegg, Madge Broadbent, Isabel Oatway Second Row: Roxena Ledgett, Olive Kinnear, Margaret Bayles, Viola Oliver, Marie Devitt, Ruth Annis, Leotta Smith, Mildred Corbett, Mildred Pegg, Reva Davis Third Row: Zorah Gee, Geraldine Oatway, Margaret Oatway, Mildred Mantell Front Row: Ross Disney, William Clark, Edgerton Pegg, Arthur Kirkham, Robert Smith, Robert Kinnear, George Wilson, Vernon Disney, Elmo Disney 32 36 School ag Section No. 9 '!"`s( Class of 1926 Back Row: Zora Gee, Olive Kinnear, Ruth Annis, Evelyn Clarke, Mildred Mantell, Reva Davis, Miss Lillian Plewman, Ellen Ravey, Madge Broadbent, Dora Havercroft, James Ravey, Elmo Disney, Edgerton Pegg Middle Row: Gertrude Corbett, Reta Flynn, Franies Mantell, Laura Ormerod, Roxena Ledgett, Jean Ledgett, Mildred Corbett, Mildred Pegg, Alice Kirkham, Ellen Kinnear, Erie Davis, Dorothy Clark, Phyllis Clark Front Row: Lorne Annis, Reg Clarke, Arthur Kirkham, William Havercroft, Ross Disney, William Clark, Rolland Pope, Robert Kinnear, Robert Ravey, Gordon Priest y. Class of 1930 : Back Row: Marion Brandon (teacher), Cecil Walls, Reg Clarke, Robert Kinnear, Ruth Annis, Mildred Gibson, Phyllis Gardiner, Edna Hams, Laura Ormerod, Erie Davis, Dorothy Clark, Reta Flynn Second Row: Grace Tink, Dorothy Disney, Phyllis Clark, Mercedes Mantle, , Clara Walls, Marjorie Byers, Lois Byers, Muriel Clarke, Vanessa Walls, Lois Mantell Third Row: Robert Tink, Howard Ormerod, Harold Short, Lorne Annis, Elva Middleton, Frances Mantell, Ellen Kinnear, Gertrude Corbett, Marjorie Riseley Front Row: Allan Short, Lelie Wilson, Fred Lewis, Roy Walls 33 37 School Section 3. No. 9 ~z u at o oe4'..,. `tq. y. Class of 1934 Back Row: James Kinnear, John Gibson, Ivy Maguire, Muriel Clarke, Jean Linton, Miss Isabel Rutledge (teacher), Connie Hedge, Leslie Wilson, William Gibson, Roy Walls, Robert Gibson, Allan Short, William Devitt Middle Row: Marjorie Riseley, Verna Woodward, Dorothy Harlock, Phyllis Gardiner, Lois Byers, Marjorie Byers, Florence Barry, Eileen Sadler, Helen Devitt, Vanessa Walls, Bud Riseley Front Row: Milton Walls, Harold Clarke, Gerald Clarke, Murray Ormerod, Allan Woodward, Ross Walls, Alan Clark, Ernie Sadler, Vernon Short Class of 1943 Back Row: William Brown, Milton Campbell, John Devitt, Miss Edith Stewart (teacher), James McLean, Norris Athill, Charles Minaker Front Row: David Hayward, Glenna Minaker, Thomas Athill, Allan Pascoe, Kathy McArthur, Jean Pascoe, Rodd McArthur; Ronald Clarke 3 8 34 ~a3 `s ell School Section No. 9 Class of 1952-53 Back Row: Ina Robertson, Caroline Webb, Patsy Wardell, Ivan Titterton, Alan Pascoe, John Griffen, Jerry Stachow (teacher), Edna Green, Ron Webb, Neil Pascoe, Reta Mason, June Tweedie Second Row: Greta Hicks, Carol Maxwell, Marion Titterton, Janice Clarke, Sharon Blake, Hazel Clausen, Gail Disney, Beth Hill, Verna Clausen, Lyn Jackman, Bonnie Moore, Wanda Moore, Shirley Gardiner, Sharon Clarke Third Row: Barbara Hicks, Bernard Togerson, Raymond Brickel, Gary Titterton, Doug Webb, Steven Jackman, Harold Titterton, David Robertson, Ken Robertson, Raymond LaFontaine, Robert McTaggart, Nancy Wardell, Marg-Ann Togerson, Carol Blake Fourth Row: William Hicks, Wayne Elson, Robert Blake, Gary Disney, Fred Brickel, George Tweedie, Ted DeGeer, Grant Pascoe, Ken McTaggart, Curt LaFontaine, Wayne Moore i" Class of 1960 Back Row: Gary Titterton, Doug Webb, Donna Barlow, Bonnie Moore, Bonnie Gardiner, Sharon Blake, Shirley - Keller, Robert Clarke, Edward Henning, John Moore Second Row: John Ruiter, Ronnie Staley, Ken Gardiner, Brian McTaggart, Ron Titterton, Rosemary Scriver, Elizabeth Ruiter, Marian Titterton, Jill Copely, Kathy Wilson Third Row: Miss Elva Stearman (teacher), Lloyd Morden, Lloyd Henning, Virginia Elson, Heather Keller, Judy Copely, Judy Moore, Joan Gardiner, Karen Clarke, Philip Benns, Michael Benns, Bruce Rodgers, Mrs. Mildred Eastwood (teacher) Fourth Row: Brenda Middleton, Janice Blake, Marilyn Hamm, Herb Middleton, Brian Clarke, Sylvia Scriver, Joe Benns, James Blake, William Thomas, David Henning, Carol Scriver, Janice Skinner, Debbie Fisher, Barbara Hamm, Linda Eastwood, Linda Thomas Front Row: Bridget Clarke, Brian Brooks, Doug Benns, Larry Morden, Stephen Campbell, Derek Jones, Wayne Brooks 39 35 , t cJ~gt T ,:r d s s i~ r ,xr y2 iw rsr Official Portrait of the Right Honourable John G. Diefenbaker Oil on canvas by Cleve Home, 1968. Collection: Government of Canada 4 0 36 APPENDIX 2: Documents ROZ b 7 is Yy V~.ll 5 h Y a ,SkT E.3f. \ /"^':ii:{ r >r § f - x C.' ~~."~~t~ LsC'.,G. f; lc' ji:~rz~ ~ st,.~ ~,~'~s~ fit}., k : _ y fff ) r {i dL'Y-y C.G,.v.''-..d ,w~ r14.:,.t ri t ~ i /i.~.~ f ld.'f., FiYi~ G-1-s l t/ ✓ ' / y'-~' • _ +^r 2t LGL-2-firJlri:`G„ Gt'32C { 0L2z.t V 1:", 147 /J 01~ <x 3IX : Minutes of the Trustees of School Section No. 9 Receipts for 1858 41 37 . . . 11 . . . . . . . . . . . . . . . . . . . . 41 10'y Minutes of the Trustees of School Section No. 9 Expenditures for 1858 4 38 /9 2Gcu~- c L/ A~Io i ~Gu ;%t ~r C .4 Minutes of the Trustees of School Section No. 9 for 22 March 1859 Motions regarding the building of a new schoolhouse and the purchase of land for the new building 4 3 39 x..H S ] 2. ipa ,r << lm fKT r f f ? r a -711 a N wt z-f lrlr r I its , 7 ~!si.,.:' tfs.-e /C 1 1C/ •~f4°.'~ "';~~~~a--s .-r/"~ ~ s'3~ 1 -ti< l,f.7s-s. D'~'j-.a'G-:;~y 1 x Minutes of the Trustees of School Section No. 9 Receipts for 1859 4 4 40 J'J^ ` ~r ^k.~r ~~•a'' s'.3 .r es;~,e~',,~A r~;e_:?`~a`,~b ~;I',t .,'..~,3<.~<~. +t ` <:F.;,{ f~' Yak~x: r g 4 / ~ z., a ~d~ x• ~l ~ tlc s ~a~ fr y.~ c t ~.1 ~ fa ~5. A''.~ e" Er ak`;_•"~ >,e ~y s rb, 7> :f r i4' +'P~` ?r ~~t°`~`i' ~ .'h e*"¢v~,' P` - r ~ a vaF & k a F r 3" a `~F„ f 9nF'~i?-~36 t•bA d f k> ~ OK,•` ' ,~gk ~a"are-..~ z'~` -u~.1.` u w~ .G~s,.:~~-x-so~ ~ ~ d-~"t ='L' .rT . .3Y`' ~:f a k,.-pr +z..k.. r ,~~r k.R .~.>w-ti s" c'•31'.. r a::".t' x I +:i-~ t'~ < ';y,-., c S •m", c ,tr~ (7- P"f v~~.i•: .a.I.~ 3 rf". ':s ~y a ,~a.>, i3 s tva >o !'J`~¢p? z a yy k a a ik sF.d~ . 'd £,'.P'• t' ..<<skre„' rfi-E"~`-f r, rf f ->-'4:a" ~ , ^t Y Y : •Z~°..f a,..~' f urY i~ d. t~'- .z,.l.K~a: a.f Lsr 3r r ,fK f.~a:' G aC ,ps ~-.,F ti ~ AxZ ~ 6 r ~k €31f ,2~' "8,;;t;•-"ts.; i~ so Y . fin:-S tom''.. ~+Kd''PG4 Fn ,:,~~'sz.,2.ai : 1`"i^ ~'^:~t 2 ,~."ra.,~ l,.,i ~...l`"'~~°~.z>~'r_>•.~ LF,'L,~s.C~„^r .f •c.,... ..r;. z f ,N .,tR` ~S.E;~', `~c•~CrYY a^K.-"'.,V ~^~'~a lei-i~l ~'r. ~ ~if f.~^°~ ~C,-•.,a ~~i' ~ Ci% r~..xY ~yi~~- .F, 1r s h r a t ' "21 Minutes of the Trustees of School Section No. 9 for 1860 Regarding the hiring of Donald Beaton as teacher at a salary of $320 per year 41ry s3 m:: R ,x+z•. ^wa,.. h .:'.i,.:.ft;:v j...s. 4 5 v k .nf jiv< f nll~wll 1n /.:t lr'u1 ?..il 'F .Ir'.-f l !f-'' 3t ~ v N^ r`r 3-; v F 1 .r ♦1~ 1 i i,~- a*7.r:Y ~ f , / 7 v<;I o~ s ' ~ r . 1, w,.. : ~ 't~~: rC .~f F~f _ > 7 3.;; ter.' . < .•F er:. r"s! ^s.! - r. .1.'"~'` ~ 9 ,.ts c o . f ,l ..'f' ~ r,7 , ♦ f-. Vf.._ lr. /j../ V,' / r / ! ♦ f q`tr' z~g•D~r f . r 1. r' ~ x'. : s ,E3+t ~ 2 r k rk s, -rF r,/~. . • '~~~~f s rI ~ .Os ..x !'~j fi::, / +M~-J' G~',...f ~ x :t: 1 ~ r f ✓ .y~ Af r f ":-y 9 ar .+`a o s <9 PX a f.'C "f 1~ t ♦ ~ " ! .~.a y~ r y: C.1♦'_~. ' ~ ,r~i"_.°o1> r Y.s ,.s'~ a ,~-?f- r '♦d i'~>~:t i ~ r i~.ek . e ~ i „ae t ~ js„ a`~ 1~ l !`f :ti:: ! i'/ ✓ r° L~ ~r ~ :t.,t': y ! . a •>ra ;.fit j ~ ~d ~~r~& rx.~>b~~ ~ fix: ~ a s l~ V ..z:: <~°:z. ;fix;: Minutes of the Trustees of School Section No. 9 for 1860 Regarding the hiring of Donald Beaton as teacher at a salary of £90 per year 4 6 42 PRE t T.:..:----. G` Jl r 45 x' • = 4 j 5 «;b;. ~t7~•fj 'Z8^►'~~c-' ~j"` ~~~'s ~~i ~ s~-w tom, j L, Ac. Minutes of the Trustees of School Section No. 9 Receipts for 1860 4 7 43 .F 'fjf ~ ~YL"• 3 /l. ,ill :(6 JE:F. 'f./''~~.7 ~ff~L' Z.c,l~'a. : !~,'CJ ~f ~^~•.'E-G ~4..,b: z' e: e~` `31 1~'-~'`~? •YI ~ 1[,+k'r l t't-?~'I-ic +~'.+fi~' ~C~~ , ~ , ~ . l;~' ~ J""( 'lle i-f b-c << 4i 1, 1'!( I C fic <k~erf / /74 i ! t ~ °s, .i Z:~C }~fi i. ! !G'r .,~f~t~ : Z' i j ~y;.~_G j7F::..~ G'~ t•:~G~~~~ ate. Y~"-~2. t,,. Minutes of the Trustees of School Section No. 9 for 11 January 1860 Motions to make the school a free school, and to sell the old schoolhouse 4 8 44 n• t;:::i..ii.i....a:xtx,... ~y..,.:.:..i,,..n.:vt:.":. xy;, z~. '£:r~;;.<,~>:~~:.?~•. t~k:>. •iQiti$:r:. ':.:::u:.3v:::: a'.v:..::v.:,.~,..dt+,<, .~„f,.. ~f' .vS<• I:: ~.:t .fi'':fu »~5t"< •b'`:.,##,,t,#'::y`';A'kt:'. `,U ..G,..,ti, ntE.a,. =y *~~;<i "~`Er' :..s. .,f,<s`~' ,3::h+::>:;;~:;~ t~a..k` :,t•;l?t.x LE£.,in.;: i 3. ~f jai... ~C ...E wt,: x F.:• :~'''.''..~'_4: :o:>•ia' 2F` ,y X4:4 tao-• E E~~ xa loss 10,12, lot 01~` fi ; \ A k 11 j e t t a u:'y't~ ~:+.`M k,ax3?C tt. ~Y ,FEZ eiy.; y~ e s 10 Ile toe" ,;z$.,.. R•r ti t;,t Cl is ~ i d- 1 O ~ ~ .5`c~ I > zl {A 4 E ' i Minutes of the Trustees of School Section No. 9 Assessment for 1860 (page 1) 4 9 45 ' Y.; a~ d .n :Xi III} y 2~ - F ~r ~ "C 1 I e f ~ 111 r "p' k f7 1-4 f f I~ J` i ! 1; / j~s u~ • ~ 67 f y~4r3t:~ 1L~~ ¢ ~ 4'~~~ ~ ~ iffy F`! J1 2 f . ~ S. ~ ,3 +K Y'a Minutes of the Trustees of School Section No. 9 Assessment for 1860 (page 2) 5 0 46 3 • 4F R dE, t /~Y,..~u / ~ ~G5 k 1 t <~l.~ I f ~R' ~ y f ,Ike ♦ 9.,. f N J I ~ 3 ~ t •.fx,: r -Y'. ft,~..f ~ E Sf i 'E~ f °t~ ~fj°R~ .l G. J ( 9.i yam:: R kt'fe'++"' SY 4' R3R A r. F fine. 1 a r w O t~ s w s t f. f , e ' 4 G,.rik.., c 5 I . A 1{k ~{y! ~ ~ ~ ' fir.:, :;nx.: k F' R' Minutes of the Trustees of School Section No. 9 Assessment for 1860 (page 3) j~47 ` t f •/%L ez, YI/ 64 ",c t 6i f ~r . '~cf / N i.'f.2'f f C~{ i 3 .6 ~lt qs-_.C ( 47.; J~ le tt'e~'G( S €.{.E` /f f f f/ 33 X 3 ~ l Id w '4 4,11 IAII'l I, 1 ~ rr ~ ~ uxr IM. s Minutes of the Trustees of School Section No. 9 Accounts for 1899. Teacher: William Diefenbaker L 48 J . M < u4` : eiwo-»xamawmratt-aheave,+,.mwx'-.wavmoea~wnvoo~.v bmeGe Xel- Y ~iF. i t d ~ AU~ a,< at'~a<..~:r`✓, r:~re, ,_~~,<:t~s°ltc~ ,ti,"s"> ,x c. s~ ~ a$ f 7 ~ Z /v ~ Y 7c :si s l ~ ? Z' ,L w'Ci . ~ < < 1'...a`<~•.C.fr:;~''!;"~ 1 t~ ~z?.:'~,~' y;,,r,I t~F'>~,,~ A~ ~ f,' ~ ..4 tell tE 2 j.'S.~ ~ 1" \~.~~.1.: rZ'„-e~f'.>;1`e~ S t,•''/ _ f ir• J t~• 'J t.# ~ `r ~ y n / ~ ~I fix'' ♦jsw...,.?.n~ c..a.~t,. ;J ry f K S`a Yy.: /~S ,c.ryy1-' 'G'b`''b~•,~C..'}~.C'Y7~.2: Y1 ) L`•`~ lA' r~ f i ~ w.~`" ~,~`f ~ ~a2 X[.~/...4L 3 h-` ~ « ,T , V . r ~a 3 EE Minutes of the Trustees of School Section No. 9 Accounts for 1900. Teacher: William Diefenbaker j 49 1171 SCHOOL SECTION NO..f1•..:. Total amount of Trustees' requisition $<.!~d In Uxicx Setim proportion required by Assessoes Award to be levied in Municipality of Township School Rate tS.~. ac. rear $.n A.t . $ Amount to be levied Total valuation of Section, $ Rate, $.~XY.Y?"2P Amount raised, No. ON N- CON" LOT. Act". A9aafsw YACOr. Roa. A><nn Kl'. f^ .//i eta /~4J J ' ~q. ~f 9 /f o e o o0 J- J- F to ! 2 0 0 Y' 3 vb !,3.•x.0 ~G* ?u J - f J`a / ~S` 0 7 /r 39 S- ~4a-y~c.-~ Zf. J"" F S'o /Zoo •Y .3-D~ 2ao db l0 GLnw.., .l~r-c.~*.s. e••.< 3l /d i i -y. / O O l: Co r4 lv J- It . i ir'o -y 38 c t, cv~,. S. F ?74 /i` ~o o y"/208 ct.t'~ w r. dl «e G cT. ~5~ J`a / o o Y .4, J27 ~•~•to /oo oo /god ~c a. ?7 ~vt • /tom a tf l/ /S. /.0 0 3 & o o ~j A~P J27 S. / o o 2J' . Cot J 6r. i s Soo y 200 ~.72 G Iu~& 76- Ai /gam, ...4~2 31 /D4~oO G o -v 9 4 f,/rrl~ ~r-~.k . 6 .S~ ~ So Z o a o . ~✓-Gd a u,. Yu~ a.. 6 S 7 9 z G a a 6 JG + c ¢.w..c Go 4t ~f" 9 1,00 2 %j o o y%6 S' t ~a wko e t. ~~l f n., J~ 6f I f 3 1700. 17o2r School Section No. 9 School Assessment Rates for 1898 (page 1) 5 4 so 197k SCHOOL. SECTION NO... f . Total amount of Ttttsteei requisition , . , . . $ • • . • . . in I/nfan &dim proportion, 'required by Assessor's Award to be, levied in Municipality of..... . Township School Rate t4.oa4Nukasaee1Aa1 1-1--.11 $ . Amount to be levied Total valoatiosi of section, $ Rite,;.. • Amount raised, No. oX NASea. - CON. I.M. ACaaS. 195E€46D ti/.t.Ua. aY0IIX1'. ROLL ,l3•~.r 1714 fl 77,r 17a A/ J- /PJ-0 4 //4X51 /6/00 4,0, 0 o/2va 4400 17.r 2 (o o / 6.IG ,tfcea~+wt c .rte ~i S-11. /J 410 y /goo -~//+del ILC ~r.,.e~ok a L~! f^ S. /G xS' /00e:> 2 J"O Ito Y fa/~. v:. Zit C. J- C/_ /J. /6 20 v /f o 0 0 y /dod Atce<{ ?us., a.- 6 f I. 7- 1. O a Y JO 6 re r- s 9 / !'o Ls-so o/,y J o 0 a Yr 4 JG a. s ~s 4 s fi. ~v /3 3J"oo 4.1 pe-..p,~,uy PctG4..lE. • ~s...,a. S 6 G1 3000 7f 7J'O Saoo -Y//:2 J2, SAmG..G~ S' Lf 9 d'o 2S-oo' r 62J- ! .r- 7.u... J ` Lt /a / • 3 0 0 •Y. ~3: s - S SO ~.,.t S o cf^f. S~..d t f- /3 / . 4 0 .0 y / Gov t9~ / J-0- - S- f~ 'f x o 8 VO ale.,~ G f /Ce ts7 oo ~J71 School Section No. 9 School Assessment Rates for 1898 (page 2) J a 51 SCHOOL, SECTION N.O.._g.... Total amount of Trustees' requisition $ In Union Sectians proportion required by Assessor's Award to be levied in Municipality of Township School Rate (Sec. 65, r.bac School Act? • • • , • • • . • • • • , • . • • • . • . • • • • • . , • • . • • $ . . Amount to be levied . . . . . . . . , . . Total valuation of Section, $ ILate, Amount raised, .{G. os ~AAi 6. CON. Loy. Acxts. AsszsszD <ALOA. Am=a T. ROLL. .57 Ll1. Ems.,,, rt 4f. o / 4 o n y 3 JV Ll/z Tom.- rc S ` l~.0 3 / d o 77-1'. School Section No. 9 School Assessment Rates for 1898 (page 3) 5 6 52 ,Pf SCHOOL . SECTION NO...... Total amount of Trustees' requisition s. ar;~Wnd'I,!. In trsiox Ser/ions proportion required by Assessor's Allard to be levied in Municipality * of... Township School Rate ts.o see ftNie sm t Aw • • • • • • • • r..-0. r A -A, Amount to be levied .f.Q:.o."O.. ToW vjiluation of Section, f.~.9H. ~o.•=oe Rate>:~~~~~ acr/r' Amount raised, $....^~O.•. No, oN N-., Cox.. Lot. Man. Asst D VALUE. daou~T. ROLL I 4L 0 / r te J.. f yaa 2 yt/~ V7f9' ea.~~ J Jo /1ao 25 JV J74 2 "feu s /J- J'o 70o Y/qp it - I e ♦ a V yl ~;lJ--7 F' J 4 1 o i/Gt a r~ a o U/3 G/ 99 Q a f~~.- rti~ / ~ /o o .3 e o a V~//0 30 V I Lpr v a. o G / O C~ d o / 43- l`1p ~a- G z. 300 V g/~ 2/p Gtr ~-r.1 ,j`a / o o V~3 79 y, j.P..~..~.•.-..~ tae.. d - / o ° 1~'~ Oj. 6 7y t3 Goo W9~~ 2 I .~v/a~n.•--"'^ ~~L ° l~, 7 t`?'~ 2 G o o V 7,14 1 ,3y, 9 t ! it 1 School Section No. 9 School Assessment Rates for 1899 (page 1) 7 53 SCHOOL SECTION NO....f Total amount of Truattes' requisition $ In UAfm Setiow proportion required by Aaaosaot's Award to be levied in Municipality of.... Township School Rate ts. es,Puss.&haAao $ Amount to be levied Tool valuation of Section,$.......... Rate, Amount raised. ' eM NAYa - Co.. SOT. ACUL AS MZD VALet. AaouvT. Aw.L :3sf ; /dr.-< / 837 ~j a l 2 d ' !/98 2a 'V///~ sr7r 3,/.7. J' Z Go o - (Y7 lJ.(~l/ ✓y3Hv Z/C,«_~$~ G i. Goo ✓/G3✓ 7 C" 20 0 0 ~.I-ti2 f J- /J'-/G tool ~o 0 o /D 9.4 d /on s v aj7 v IFtt.rcy,-►.~.7 2u.e cl- t~ 30 If 07 v ; ~Lvwy..a /¢G.... ✓ r G /6 / Q O /f~ Q O V/'.3O/d ,rer, s a d / G z d- / 0 0 0 V:z 7l ~s /y.e.c W J- / 9 3 / tl a a k fr v71 .2. 6. 6 G 2 2 o 0 t/7 s 9 y~ O z J-0 o o 3 1 Sam et. w . J- d-o 2 s a o f J9 y ea Q 3 ~~,.i f.:. _ G /3 2J^ 800 1!Q✓'!i 2 J-o o { 't/d j8 r~ School Section No. 9 School Assessment Rates for 1899 (page 2) 5 54 SCROOL SECTION NO.,1 Total amount of Trustees' requisition . , In Uarox &aionr proportion requited by Assessor's Award to be levied in Municipality of Townsbip School Bate is..de,p.,sk atnar $-.1-1.1'..... Amount to be levied Total valuation of Section, $ Rata, S. • • • • . • . • • • • • • Amount raised, $ . 21o: ysM t. Con. Lar. _ ACass. AM=%D VAI- AHOY\t• Rou. . d'Y ~~G~?~° d~'J~yr2dS- 3 3 G ttG -;A- t~"~- /o • 2!6 4~0 0 V / D 8, ~~~~/z9~zo 3s os~ , School Section No. 9 School Assessment Rates for 1899 (page 3) 5 9 55 / 4C)SCHOOL SECTION NO._..... . Total amount of Trustees' requisition In Unkm Sections proportion required by Assessor's Award to be levied in Municipality of Township School Rate is<. ca• r br, S b l Aa) • • • . • • $ • (sf, 0.:.4.4 . Amount to be levied .............y............... j Total valuation of Sectioo,,t.3 /V*f-Kr Rate, $ !Zff.4 Amount Wised, •S G t.•~9. N gee N..,.. C- LOT. Acate. Askxssan VALU. "o- o. 2 / 6 197.2 Z. o- 1 mod...-..~ aD-rs-~t,r..- S :7 • f '/60 2. 7 t f-6 200 f 7,. /3 ale~ Ae, A, J- J-0 / ~2 e1 o d ti 48 t1` 6 30 X, V f" C ar Gfrw J d v>~. 2 4 f ,f/ 1/~r 2 o a ' 78 Cn ems.., a u!+-t~-~ G 7;Y 4sr6 a / -72 7 2 3 '.t)s+/ J- 7/oo 4-7 / ~ o a J 702 xg, ~e.T Grrz» /J-/O o 3 S-o o /3 LS' '~~U w.k++ Ltl~^ 6 /1 / .3 a o /17. '9 Sao J /ties /o / Loo 23y 71-1 ..e..e, G✓'"-t- W d 7. IiI"o / 5fo o: ✓ .S`!iL .2 ,Qj.@a a~a ~o/ t r +C~ S - 1 L/ goo s/ 31,'L J- 7- 2- 7e. eY 9~JL /S SO ✓ LOct do /dac, 6 Jb 2aoo J 740 /776 Y 6910 L~/] L~t~.~..~,~^~-~w>~ 73Hi1~G~.~:LS'•, 'Zr.~s! School Section No. 9 School Assessment Rates for 1900 (page 1) 6 0 56 .1041A SCHOOL. SF-CTION NO.:._......... Total amount of Trusteu' requisition I , . In usfoa Sedionrr propottion required by Asseisoi's Award to be levied in Municipality of......* Township &hopl Rate is«. 6c v-b& se d a«> $ Amount to be levied 'otai valuation of Section, Rate, Amount raised, 24M Na%A Cum. Lu'. A.... Assassin VA us. altMM ~a t•L ` 6 /b /d 6 4 S o o //872 ✓ 446a i /7 9lt r✓ J~ S' ~C, y9..da., /~ra!tn✓ J' ''/v, i3 %7J " I ~ ~ 0 0 /D;fL~. y /p' Y nn f ,yi .C.vi e~.,,,,,iG....Xna'-.~- ~V'}v-c.G ~i. l//r/3 /,F ~ f !f Q O .i ✓ 7H! 4a, -4 "y F.-fir-, ,o a - /i rL 7j 2 a a o 790 ✓ tf_po /9~S_a/ AC, f o o o o a S-.40 i ~ZIF ►re G1-C~,.. J, J- '16 u Soo /~~~1 V .L..-mss,,,,.; .9+--4~,~~ cf ~ / C 2 J - / O o o ~ ~Q ✓ ~y."'3 /o00 390 ✓ v /sa yOtl 12s10 ~.C°a.a" `f 9 / o 0 2 a o 0 78p /10 ~~cev. r J_ /vo Soa /36J-Lr 117 Xi Cj--I> i ~r-o d s;~_v s-u a 3asa~lzS/7~s~ 'hQ8:23 School Section No. 9 School Assessment Rates for 1900 (page 2) 61 57 SCHOOL. SECTION NO.....--- Total amount of. Trustees' requisition In Uniox Satioxr proportion required by. Assessor's Award 'to be levied in Municipality of - Township School Rate is.e,us.r„stk Sd-1A. . Amouat to be levied Rate, $ Amount raised, Total valuation of Section, • • . • • . NAHS. Con - Lor. Acass. Assscsso vALCS. Ast u- Raj% i~ ; kle/ti~u ! 7 0 3 a a d Y/ t 70 Xcr 2 S Y /O P SsrsG~~/2s~J o so~~y i School Section No. 9 School Assessment Rates for 1900 (page 3) 6 2 5s R C 0 b L E C T I 0 N S 0 P G R E E N W 0 0 D In September 1897,,Father started to teach in Greenwood School.... Times were hard but not desperate. A look at the minutes of the school trustee meetings indicates that the very small salary paid to Father was often long overdue (firewood being supplied on occasion as,part of the salary). Sometimes credit for the purchase of groceries would be provided at the local store by resolution of the school board. There were, however, many things to sustain us in the more difficult period of our life. In our home in Greenwood, and in all our subsequent homes, Bible reading and family prayer were daily and rewarding experiences. No meal was ever begun until grace had been said. On Sundays we went to church and Sunday School at Uxbridge. Although I was only four, I was allowed to go to school in Greenwood; before starting I knew how to read, having learned in order to understand the thermometer on page one of the Globe, which gave the Heather forecast each day. Our home in Greenwood had a tremendous growth of lilacs in the yard and was most attractive every spring. There was a hill by our house. It must have been a quarter of a mile long with a very sharp gradient. In winter, older boys went down it on double-decked sleds. I thought I could do this too. Down I went. All at once there loomed in front of me a team of horses pulling a milk car. I passed betkeen their front and hind legs, scraping the top of my head on the cart tongue. Had I raised my head, I could have been decapitated: Another recollection is that we children were very frightened of a most distinguished man, the greatest criminal lawyer of his time, T.C. Robi'Dette. He came out on Sundays to visit his wife to be, Miss Green. We were very frightened of him because we had heard that he defended men who had killed others. We thought he must be very wicked to do this. When, many years later, I was honoured by being called to the bar of Upper Canada, his son, the distinguished counsel J.J. Robinette, Q.C., was Treasurer of the Upper Canada Law Society. I have always thought of Greenwood as one of the most beautiful areas in Ontario, and so strongly did I feel that I could not but take strong objection to the Government of Canada taking over the fine agricultural land and magnificent old homes in the Greenwood area for a new airport. The face of this countryside deserves to remain unspoiled. "Diefenbaker: "One Canada" "The Crusading Years". The Right H oura John G. Di as herr, P.C., C.H., M.P. Dated this day of 1976. /77 Letter from The Right Honourable John G. Diefenbaker 20 July 1976 6 3 59 Wednesday August 2t 1979 Dief School t become Library t 'Y k s ~~yp e 2 Y:. III 55 A. ' The four year old boy sat in the one room school, in Chairperson, Gwen M.pwbra8, states that funding the Village of Greenwood the Township of Pickering, will be provided through grants, Pickering Township and attentively listened. to his father teach the classes, wilt provide $78,000, and the Ontario Heritage Four,- It was here that the first groundings of knowledge that elation will provide 510:000, was to lead to the late John Diefenbaker, through a The whole plan hinges on the willingness of the Dur- tumulous career of politics, to the ptiemership of Can- ham Public School Board to part with the one room ada, and on further to a position of revelence and actor- school house for d nominal sum. ation unknown in Canada's modern history. According to one Trustee there should be no problem The words have all been said about the treat Cana- in attaining this settlement, providing the Library dian, probably the greatest in out times, and be has Board are willing to Lominence restoration right away. gone to rest. The school still stands, albiet it is a neg. The cracks in the outer brick work bear a mute leered shelf, that has not resounded from the vioices of testimony to the claim of the School Board that the humans for many gears, school is failing apart. and many of the parents who This may all change. The Pickering Library Board is have children attending the adjoining school are con, planning to restore the building, and make it Into a cerned, library, The grant from the Foundatiot, fund comes through The cost of restoration of the 119 year old building the claim that the fettle rid :school now qualifies becaust .?ill be approximately $108,000, according to the esti- of the Dlcfcnbaker involvemeul. and a plaque should rtes of the Board now be placed on the school. Newspaper Clipping from the Tweedsmuir History of Greenwood (Note: picture is reversed) 6 4 60 gz own ci f Pule ..2 cazy Boa.,couliatty nvift, you to attend tfie o#znInq of ffiE Dt ~eE1EWt1G1Q ~ChC+C3t GTfOtI~E XL'G1' aty -Pauftne Irizutenant- o1Jt'Lnt:7!'t of LOntatio ur day unz lit, 1980 at 2 #.m. ~senruoac~, t~rxEc:'tic~. .t Jae e xlzone: 284-0623 By ay 21, .1980 !r"'.' (0/dI QIY:F:F.Yzw,94O e- choo c=;O-foil: iF- .C,..L1.7'Ealzu 61 APPENDIX 3: Maps Con 6 x> f'. Con 5 IT. x k i j k t Lots 13 12 11 10 9 Ridout Map of Land Patentees, 1823 Lot 11, Concession 5 was a Crown Reserve lot 6 6 62 • NS, Con 6 a 3 r Ilk, R~ ME llllllssssss 'yy~ ' ~ 4 ~ ~ .yam N 01 a j EY 1 t { E Con 5 f ~ Lots 13 12 11 10 9 Tremaine's Map of the County of Ontario, Upper Canada 1860 6 7 63 9-1. j 11 iG ttf ~ •J ~ ~y Con 6 Iri E so ati'zzere a~ 14 ..a _LK Con 5 + 4 r. „ R Lots 13 12 11 10 9 Illustrated Historical Atlas of the County of Ontario 1877 64 «d ki, :.iMg'.w<. QM rr. awes »e i Con 6 P .N M O s ~o«R i w, - IVIC ~a'w e C Con 5 Ava 041 Atlas of Ontario County, Province of Ontario (Goad) 1895 65 69 WA, It Con 6 # C ~ 0 s. Ft-%t Cons %4 1~ r$ L4 C. Lots 13 12 11 10 9 Guidal Landowners' Map of Pickering Township 1917 (Note: the schoolhouse is shown on the wrong side of the road.) 7 0 66 8 tx. Con 6 10- ' re * A S ~ . 12 ~aa z cc> Con 5 Lots 13 12 11 10 Topographic Map 1943 1 67 r, S 10 i ~ 3 1 aF ( S ~•,y w~F £ V~ ~ # ''ate "F r { `~'S '`'`xtj~j "a, ~`a ~ t~~ F„ S { t h Con 6 € t ' « V een T7 S 11 a 1# 1 s ~ ppp 33 z pS ` ~ 's ~;A i~~ ~ ~ ~ ~~5 ~ ~ it ~y z~ Con 5~~ .~.."w.'..~'"~'(`' zl. 1:"•`1",x` a ~ i ~ s",e f ~-~iJ+s °.re r.. Lots 13 12 11 10 Topographic Map 1964 7 2 68 At e' Pegg r . Con 6 lb- i ,Z 4* A Con 5 Goodwin j, 404 ~ Forms Ltd 1 Sir Lots 12 11 10 9 Map of Pickering Township: Centennial Souvenir (Smith) 1967 73 69 ix: 7 I e 't I -M Con 6 t. v C P Con 5 Lots 13 12 11 10 Aerial Photograph 1978 7 4 70 Heritage Pickering.- Inventory Form Doti Otbvmtwy mAV54 TOO F~83 Atz`i 29x9 Pems(s) Camombs hVestory im a 6VAY+4A TQXTOV) . CinRt M Zl Rm ~ 35d wullm ROX5 PimRilsl } 2 LOT t; im; k~j ON ~ Li Nq 79 Ofr~t W kN: DESCRIPTION: t3 6 t ` ' (~mayyAf IN WkA• T- t?t%MAKER, leacher & A,5 toy) 0141 C lMV)tAl1;M nA, 1 (a DATE OF ON*$ lOGE9 RtJWAL c98D;AiTtrRE QQtT. pu,CHA s I Oc3- R<I. tl~lS (;Ft, ebb LM 5NMtT1~l, €LTL'K5O9D~,C3t1~141 {1~IL~ LwTr` b~CltCi~C HERITAGE DWORMATION. CWMICAAL MMAI ; tD A•C~ t$6id" 114 fm E~E. ~ AI«$S31Ja".:c7'E PH~iI~API(c C}~..":I~l~ f~~I~tIA"[T~~ - A~,1~7:: RI~GGf ~ r ..tSl ftJPF~ f DiIR~::Jt°"AFTER Gt~31sTRUT"3Jt. iii? . . CY: K Gi{Y O PECt11EA,Nq LeRAm $OARI) = Ci , vFiJW d11~ 1lCS} Lt iRb:R` E $iYI a* if.-:;tom hkfI GEt:(K7LII?t?a ...K(lt~ T1IF TiFA W11 0T4I4011t....A11CF GUpsi ::wIT#? ."CSiE, VITE1 " "Pi1 VINCI S ..__I t 1l,DIt1 I fi1C3V3~l tw IN ' 196d 1c . m Elf - - - ♦ I3[II mr4 ♦ . . Mirmk3m REPO rey~ > iza . 7C Ck t . YSGI MM 7a IM Oa Imo. RM11144:. SITRSTRUCTIIRE: z s xt 6VIEt3 OAY~at,6 EI POUJOWIV WALL STRUCTURE. , 60ut~ ORICIt; NIA6oNR1~ Matariala t.t>CAt. Rt C BRICK. $~1 t '7 5 71 Heritage Pickering - Inventory Forms Page 2 BU.nDING ENVE PE: iJr`~w49 9 Wt#t70 ..:::'mck, 4"Ta)f,,w0,,0t) wsMLTAw A ti:, Co t t; - R Vr~ 9ON6 tt4 1*0 & .002 Rod: Type Yr"t~~C3 t~ v~~ ~r ~ ►teri~ A~PNr~LT ~t1~~1 )fit ~[A~~tt~ CpzrdFtir~n .r:3T t~'Tht~)tssttJ~ w R~ €►Af135 - PORCHES & STAIRS. Ci<T.L R 1Li4 T P J : ANC) ' t Lt U ;NC 't , 3a• aF Y`I A A i 3 RLP.LI! Gam? : QA i?.E W00.12 WALL OPENINGS: ,+aRa .ro.~ s 'PLC TV 1550 " 1VXtl g KC :V I~5t~ k3 S k, Cdndition P.YtCMV I , W1tA,0W o/ A! :!Is t17e°'lt 'S'rFa ART.. 01444 AL t- 60Mb• M6 14A,04 Wi Ria MAAWIt:C 5Y 'BILL u i s ~4P, T,%:: 19t?0 fiuL NOTABLE FEATURES: Exterior iflE aL MCK Lattrior CRICNAL l WtUVJu15 fVyilglt(j~iNkt, kkv,- -A4 may p4r~lwl),01, 6 1~i nW?1 r ls0 ~ {V~+.~+f Y+T~ VK ,&L.L °fY S~J f RG~ L.:l {alL.i`~' ►f ai WINDOW EVL33TCO,R iTt3TvYa. s TE,Il ~DD L1HT ALTERATIONS: TttT: 'i NO NAT•iC R&S 79M `YJi Rf: ° 1X5j m- ToI FQ :IDL `Cv T.M*. c3 l tt9A1 Lei Ti ~ T ti'if{ Zfit 1tCErR1J ' V'i'tii INTt~AM £i tLt;SS L-D STILMOING V AV6 MAM 'fi1l.:St UTHER BUILI)IlVGS: rirage G are Utter S&d LANDSCAPE 0.141% R mXVIVASL A50VT 7M LN1Z6CA?%4 OT M IOML ) 2 ACRD. VLOT, tol. I43: 4&~Z :ML PLAM a .,.TO .t R' T.1NQ AFt'EAR TO RLtt3A) 0V# Tttk: NOR"TK Pi OM111 1M . w LANDMARK VALUE: BTBT.T3TE~~..,:Y~._A ..~tTit~WOii'fPY trlRth'PL~ oT A T1)dIL~ -PRt)P~T~Ts~JtrT✓ L S~trTA1LTT.~ ~LAtaS)CALL`~~ )~Sp~izfu .~N~~ "PrC1~° ~CR£~LFtC4~8E. ;:R0~7! T:'R~=C~~$~T.`~~~t'E~~~ Tt~4tr~. t`S )r STtL4; tN 4T'~ t3f~lG1N},1,;: L€~GRTtDi~! i4i CtINWDfi3 ADDITIONAL NOTES: IT 16: WrMt,V04 101M TMT" GLASK31, t4--5PjPAj!,,)N t?EMAAtt1LC>:::IVE, E'rop,Pk Its b411l rOX. 4W.. T:WOUCHOM "f Iiti PULiTCCA 1Y 'TumLILW ' kxu YEAt Oz V'4 01MA` R,L4 k1. AI Ci.:IN+T.f3tIAYi E4, T7T4;t^GTi4i~.:. TOR CANAC}IAtti Ai~Crtl'fF:"'~ ;1PSTr.. • _ PHOTOGRAPHS: Areb&W SET SOURCES= . , Y .(,M, 74) bgM. (I994?. 66 72 ;z~) z M. ow. 77 73 BIBLIOGRAPHY MANUSCRIPTS Abstract Index to Deeds, Land Registry Office, Whitby, and Ontario Archives (OA). Census Records, 1851, 1861, 1871, 1881, 1891, 1901. Lett/Smith. Preliminary Report on Restoration of old Greenwood schoolhouse. Pickering Public Library Board, 1978. Minutes of the Pickering Township Council, 1811-1876. OA: MS 281(1). Minutes of the Trustees of School Section No. 9 Pickering Township: Account Book, 18511f. PMV. Pickering Township: Assessment Rolls. OA: F 1864. Pickering Township: Index to Land Patents. OA: RG 53-56. Pickering Township: School Inspectors Reports. OA Pickering Township Papers. OA: MS 658, Reels 394 and 395. Secretary's and Accounting Book of School Section No. 9 BOOKS Beers, J.H. Illustrated Historical Atlas of the County of Ontario, Ont. Toronto: J.H. Beers, 1877. Brown, George. Brown's Toronto City and Home District Directory 1846-1847. Toronto: George Brown, 1846 Farewell, J.E. County of Ontario. Whitby: Gazette-Chronicle Press, 1907. r7 n 74 Greenwald, Michelle. The Historical Complexities of Pickering, Markham, Scarborough, and Uxbridge. North Pickering Community Development Project and Ontario Ministry of Treasury, Economics and Intergovernmental Affairs, 1973. Hodgins, J. George. The School House: Its Architecture, External and Internal Arrangements. Toronto: Province of Canada Department of Public Instruction, 1857. Hodgins, J. George. The School House: Its Architecture, External and Internal Arrangements. Toronto: Copp, Clark and Company, 1876 Johnson, Leo A. History of the County of Ontario 1615-1875. Whitby: The Corporation of the County of Ontario, 1973. McIlwraith, Thomas F. Looking for Old Ontario: Two Centuries of Landscape Change. Toronto: University of Toronto Press, 1997. McLean, Mrs. Irven. Greenwood Through the Years. Greenwood: The Greenwood Farm Forum, 1960. McKay, William A. The Pickering Story. Pickering: Township of Pickering Historical Society, 1961. Richardson, A.H., and A.S.L. Barnes. Rouge, Duffin, Highland, Petticoat Valley Conservation Report. Toronto: Ontario Department of Planning and Development, 1956. Rowsell, Henry. Rowsell's City of Toronto and County of York Directory for 1850-1. Toronto: Henry Rowsell, 1850. [Ryerson, Egerton]. Annual Report of the Normal, Model and Common Schools in Upper Canada for the Year 1850. Toronto: Lovell and Gibson,1851. Sabean, John W. Time Present and Time Past: A Pictorial History of Pickering. Pickering: Altona Editions, 2000. Smith, W.H. Smith's Canadian Gazetteer. Toronto: H. & W. Rowsell, 1846. Smith, W.H. Canada: Past, Present and Future. Toronto: Thomas Maclear, 1852. %9 75 Walton, George. The City of Toronto and the Home District Commercial Directory and Register. Toronto: T. Dalton and W.J. Coates, 1837. Wood, William R. Past Years in Pickering. Toronto: Briggs, 1911. MAPS : Goad, Charles E. Atlas of Ontario County, Province of Ontario. Toronto: Chas. E. Goad, 1895. Guidal Landowners' Map of Pickering Township. Map and Advertising Co., 1917. Ridout, Thomas. Pickering Township Map. 1823. PAO: A.23. Smith, George. Map of Pickering Township: Centennial Souvenir. Pickering: Pickering Township Historical Society, 1967. Tremaine, George C. Tremaine's Map of the County of Ontario, Upper Canada. Drawn by John Schier. Toronto: George C. Tremaine, 1860. Other Sources: Tweedsmuir History of Greenwood-Kinsale. REPORT TO EXECUTIVE COMMITTEE I KERI Report Number: OES 26-09 80 Date: May 11, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: Fairport Road Traffic Calming Plan - Implementation of Staff Generated Plan - File: A-1440 Recommendation: 1. That Report OES 26-09 of the Director, Operations & Emergency Services be received; 2. That Council, recognize that the compromised solution presented by representatives from the Citizens Group for Traffic Calming on Fairport Road and a group representing the residents in opposition was not a consensus solution which meets the needs of all residents; 3. That Council approve the staff-recommended traffic calming plan for Fairport Road as set out in Attachment #3 to this report and direct staff to notify residents on the project mailing list; and 4. That Council authorize staff to implement the staff-recommended plan in 2009. Executive Summary: On March 23, 2009, City Council received a delegation from The Citizens Group for Traffic Calming on Fairport Road noting concerns regarding the length of the public process initiated by staff to develop a traffic calming plan for Fairport Road. In recognition of their concerns, Council subsequently passed resolution #78/09 (copy attached) directing staff to meet with representatives of both groups in support and opposition to traffic calming on Fairport Road to hear and discuss their compromise solution and report back to Executive Committee on May 11, 2009. Having met with representatives of both the supportive and opposed resident interest groups on April 1, 2009, the revised design as presented was deemed by the opposition as still too aggressive and staff did not perceive a unified acceptance from both sides. Discussion ensued and staff received a clearer understanding of where the two sides were not in agreement. In recognition of Council's direction to provide an expedited solution at a relatively low cost to the City, staff have generated a moderate plan based on the traffic calming elements agreed to by both sides. A notification will be distributed to the community indicating the elements of the traffic calming plan and advising of its implementation prior to August 31, 2009. Report OES 26-09 May 11, 2009 Subject: Fairport Road Traffic Calming Plan Implementation of Staff Generated Plan Page 2 Financial Implications: The revised design as prepared by the Citizens Group for Traffic Calming on Fairport Road included a cost estimate of $15,400 based on their research (see copy attached). Staff estimate the staff generated traffic calming plan to cost approximately $20,000. Sustainability Implications: The implementation of traffic management measures on Fairport Road predominantly impacts the social lens of sustainability given it has the potential to enhance community living and impact traffic operations. Additionally, the process used by the Citizens Group for Traffic Calming on Fairport Road has demonstrated engagement by the community to work with the City to generate an action plan to address their concerns as well as those of the municipality as the road authority. However, the final traffic management design will be ultimately a balance of all three lenses as traffic operations impact environmental issues (noise/air quality and fuel consumption) as well as economics (cost). Background: Further to the Fairport Road traffic calming initiative as directed by Council (resolution #263/08), staff proceeded with a public consultation process to develop a plan. A public meeting was held on March 3, 2009 and written submissions have been received providing input to the process and the plan. Given the complexity of the project, and staff resources available, a detailed design was to be generated over the summer and presented in the fall to the public and subsequently to Council for approval. However, on March 23, 2009, City Council received a delegation from Citizens Group for Traffic Calming on Fairport Road noting concerns regarding the length of the process and subsequently passed resolution #78/09 (copy attached) directing staff to meet with members representing both support and opposition to traffic calming on Fairport Road to receive and discuss a compromised solution which would appeal to residents on both sides of the issue and report back to Executive Committee on May 11, 2009. Staff met with representatives of both the supportive and opposed resident interest groups on April 1, 2009. At the meeting, the Citizens Group verbally presented their revised traffic calming plan design which consisted of gateway entry warning signs, the implementation of 5 additional All-Way Stop controls along Fairport Road, the addition of bicycle sharrows (combined bicycle and vehicles lanes with symbols) on both sides of the road and painted diagonal lines along the centre of the road. The plan was discussed and although both sides understood each others concerns, the submission was deemed by the opposition as too aggressive (too many all-way stop controls) and staff did not get a unified acceptance from both sides. CORP0227-07/01 revised Report OES 26-09 May 11, 2009 Subject: Fairport Road Traffic Calming Plan Implementation of Staff Generated Plan Page 3 During discussion of the revised design, all sides agreed to gateway signing, all-way stops, the painting of white edge lines a short distance from the curb line in lieu of the double yellow centre line with diagonal cross hatching, and the use of road watch logos and signs. Discussion of the intersection of Voyager Avenue/Bonita Avenue included the placement of an all-way stop and enhanced pedestrian crossing demarcation. Staff have since reviewed the distance between this intersection and the signalized intersection of Fairport Road at Strouds Lane. The distance of 196 metres does not meet the minimum 250 metre separation indicated in Ontario Traffic Manual Book 5, Regulatory Signs and therefore, staff is not recommending an all-way stop at this intersection. In recognition of Council's direction to move forward and provide an expedited solution at a relatively low cost to the City, staff have generated a moderate plan based on the traffic calming elements agreed to by both sides at the April 1St meeting. The staff generated plan consists of: • northbound and southbound gateway entry warning signs • new All-Way Stop Controls at the intersections of Fairport Road at Glenanna Road • relocating the existing All-Way Stop controls on Fairport Road at Welrus Street to Goldenridge Road and the new unnamed street • offset painted edge lines on both sides of Fairport Road, to narrow the travelled portion of the road • improvements to demark a pedestrian crossing opportunity at Voyager Avenue/Bonita Avenue (fronting Bonita Park) • use of Road Watch logos painted on road and Road Watch signs on the boulevard adjacent to the logos Additionally, given resident concerns regarding the on road pedestrian traffic along the west side of Fairport Road due to the lack of a sidewalk, the exclusion of physical traffic calming measures in the staff generated plan and the comments received at the March 3, 2009 public meeting, staff propose to maintain the current 40Km/hr speed limit and to monitor the effectiveness of the traffic calming plan once fully implemented. General details of the proposed plan are identified on the sketch attached. The sketch will be distributed with a notice to the community to advise them of the approved traffic calming plan and its implementation prior to August 31, 2009. CORP0227-07/01 revised Report OES 26-09 May 11, 2009 Subject: Fairport Road Traffic Calming Plan Implementation of Staff Generated Plan Page 4 Attachments: 1. Council Resolution #78/09 2. Citizens Group revised Traffic Calming design elements and cost estimate 3. Staff generated Fairport Road Traffic Calming design Prepared Approv or ed By: Mik elzo s ET Everett Buntsma Coordinato*."- r a is Operations Director Operations & Emergency Services Ric and W. (born, P. Eng. ision Head, Municipal Property & Engineering RH:mp Attachments Copy: (Acting) Chief Administrative Officer Chief Administrative officer Recommended for the consideration of Pickering City Council Thomas . Q n, RD R, CMM III`- Chief Admini trative Officer CORP0227-07/01 revised ATTACHMENT4 -L- TOREPORT# D ' Z(, -U'j of 2- 84 Excerpt from the March 23, 2009 meeting of Council a) Fairport Road - Citizens Group for Traffic Calming Resolution #78/09 Moved by Councillor Dickerson Seconded by Councillor Littley WHEREAS Fairport Road has, and continues to be an integral north/south collector road situated between Kingston Road and the Third Concession; and WHEREAS The volume of vehicular traffic has increased substantially, particularly since roadway improvements were completed some 10 years ago, with resulting vehicular movement safety concerns to residents residing on Fairport Road; and WHEREAS Residents of Fairport Road, for many years have sought the City's and police assistance in making the roadway safer for pedestrian crossing, for cyclists and for motorists culminating in the formation of a "Citizens' Group for Traffic Calming" (Group) over 1 year ago; and WHEREAS The Group have met, with their members and City staff, to present their suggestions and to discuss various "tools" (opinions) which could be implemented in order to effect traffic calming on Fairport Road; and WHEREAS Interested stakeholders from Fairport Road and the surrounding community came together on March 3rd, 2009 to review and understand the various tools available and the need for traffic calming but were unable to reach any consensus; and WHEREAS The suggestion that a further public meeting take place in the Fall of 2009, following a staff review of comments, to present staff's recommendation (s) has been deemed by those involved to be far too long a period to wait for a response; and WHEREAS The Group designated a member to meet and discuss with a member of the group opposed, a solution which they believe would appeal to residents on both sides of the issue; and WHEREAS Initial findings would indicate that the two factions have tentatively reached an understanding on a solution which meets the needs of the residents, can be effected in short order and is cost effective for the City, BE IT THEREFORE RESOLVED That prior to the Executive Committee Meeting of May 11th, 2009, City Traffic Engineering staff arrange, and meet, with known representatives of each side to hear and discuss their solution and that staff prepare a report and recommendation to be considered by the Executive Committee on May 11th, 2009; and of FURTHER That any signage and/or solution which would require an amending by-law be ready for presentation to City Council for determination at the Council Meeting of May 19t", 2009; and FURTHER That any solutions not requiring road work (i.e. pavement removal) as approved by Council, staff be prepared to complete prior to August 31St, 2009. CARRIED x0REPORT# GAS 86 Using the exact costs from the city report The original plan would cost $411,600 The new plan would cost $15,400. This means that we have cut the plan cost by 96%. Here is a summary of what we are asking for: 1. Signage at each end of street to include: Gateway (basic), Traffic Calming and Zero Tolerance. 2. 1-way stop sign southbound at Sheppard 3. 3-way stop sign at Dunbarton 4. 3-way stop sign at Rushton 5. Painted "Sharrows" with signage 6. 3-way stop sign at Wingarden 7. 4-way stop sign at Bonita/Voyager at Park with Raised Cross- walk 8. 3-way stop sign at Glenanna 9. 1 meter wide painted diagonal lines along entire street ATTACHMENTS TO REPORT 87 to ! FINCH AVE. (REG RD. 37) CITIZENS GROUP PROPOSED TRAFFIC CALMING ELEMENTS TAPLIN DR. FAIRPORT ROAD NORTHBOUND & SOUTHBOUND GATEWAY SIGNAGE 1 WAY STOP. SOUTHBOUND SHEPPARD AVE 3 WAY STOP FAIRPORT RD Q DUNBARTON RD 3 WAY STOP FAIRPORT RD RUSHTON RD GLENANNA RD.-- 3 WAY STOP ALL WILY FAIRPORT RD @ WINGARDEN CRES STOP 4 WAY STOP FAIRPORT RD 0 BONITAI VOYAGER 3 WAY STOP FAIRPORT RD 0 GLENANNA RD PAINTED SHARROWS (BIKE LANES) WITH SIGNS STAFF PROPOSED TRAFFIC CALMING ELEMENTS VOYAGER AVE. BONITA AVE NORTHBOUND 6 SOUTHBOUND GATEWAY SIGNAGE - RELOCATE EXISTING PARKETTE 3 WAY STOP FROM FAIRPORT RD @ WELRUS ST TO Q FAIRPORT RD @ GOLDENRIDGE RD AND UNNAMED STREET STROUOS LN. PEDESTRIAN CROSSING O FAIRPORT RD @ BONITA / VOYAGER 3 WAY STOP FAIRPORT RD @ GLENANNA RD L PAINTED SHARROWS (BIKE LANES) r WITH SIGNS WINGARDEN CRIES .1 0 a 'a LL 40 ~ .NEW UNNAMED ST. GOLDENRIDGE RD.- ALL WAY WELRUS ST. a RUSHTON RD. - NOTE: DRAWING PROPORTIONAL FAIRPORT ROAD WITDH DUNBARTON RD. EXAGERATEDTO ILLUSTRATE DETAIL .9 Nn 7 SHEPPARD AVE. ~ Gay o/ - PICKERING I-r- KINGSTON RD. (REG. HWY 02) City o REPORT TO EXECUTIVE COMMITTEE I IC RI Report Number: OES 17-09 Date: May 11, 2009 From- Everett Buntsma Director, Operations & Emergency Services Subject: Corporate Energy Management Program - Status Report on Current and Planned Initiatives - File: A-1440 Recommendations: 1. That Report OES 17-09 from the Director, Operations & Emergency Services be received for information; 2. That staff be directed to continue their efforts towards developing a long term Corporate Energy Management Strategy; 3. That staff further be directed to continue their efforts towards implementation of energy savings measures as identified in the audit of the Recreation Complex undertaken by I.B. Storey & Associates; 4. That staff make arrangements to undertake additional energy audits at all main City facilities to best determine future potential energy savings measures; 5. That the above works be undertaken with appropriate budget approvals as required; and 6. That staff report back to Council on a regular basis to provide status updates on progress. Executive Summary: Over the past several months, staff have been pursuing and monitoring various energy management strategies, implementing energy reduction and efficiency projects, participating in benchmarking projects with AMO and in general pursuing the principles of sound energy management, environmental stewardship and sustainability. Report OES 17-09 May 11, 2009 Subject: Corporate Energy Management Program Page 2 - Status Report on Current and Planned Initiatives , , ? 9 The purpose of this report is to provide Council with a status update on activities and planned future actions. Financial Implications: There are no direct financial implications resulting from this information report. All projects highlighted are either already budgeted for, or will be the subject of future budget approvals through the normal process. Sustainability Implications: All of the projects and initiatives highlighted in this report are aligned with the City's high-level sustainability goals and objectives. Background: The following is a brief summary and explanation of staff initiatives to date: 1. LAS Municipal Energy Performance Benchmarking Project Pilot Phase Surveys The purpose of the project is to develop a better understanding of the energy performance of a wide range of municipal buildings and related organizational practices. This information will be used by municipalities to identify opportunities for improvements to their respective facilities, operating practices and organizational structures. The pilot consists of surveys to be completed by each of the approximately 20 municipalities actively represented in the Advisory Group. The purpose of the pilot is to "field test" the approach and survey content with a representative sample in advance of launching the province-wide study of several hundred municipal buildings. The Division Head, Facilities Operations is a member of the Municipal Energy Management Benchmarking "Advisory Group" with the Local Authority Services Ltd. (LAS). The Terms of Reference and municipal membership of this group is attached as Appendix "A". CORP0227-07/01 revised Report OES 17-09 May 11, 2009 Subject: Corporate Energy Management Program Page 3 9 e, - Status Report on Current and Planned Initiatives 2. Energy Management Strategy In 2008, the "Sustainable Pickering Challenge" was created to focus on a number of broad initiatives including the "Corporate Challenge". The Corporate Challenge provides an opportunity for the City to lead by example, which includes the development of an Energy Management Strategy as a long term decision making tool while implementing a number of corporate sustainability projects in the short to medium term. The Sustainable Pickering program provides an overall framework within which the Energy Management Strategy is to be developed. This framework begins with five key sustainable objectives and corresponding priority areas within each one: Objective 1: Healthy Environment - Air - Land - Water - Plants and Animals Objective 2: Healthy Society - Basic Needs - Education/Literacy - Community Safety/Preparedness - Health/Well-being/Happiness - Arts/Culture/Heritage - Citizen Participation/Involvement Objective 3: Healthy Economy - Employment Opportunities - Income Levels - Innovation/Entrepreneurship - Labour Participation Rates - Business Attraction/Expansion - Agriculture/The Rural Economy Objective 4: Responsible Development - Buildings/Structures - Transportation System - Neighbourhoods - The City of Pickering CORP0227-07101 revised Report OES 17-09 May 11, 2009 Subject: Corporate Energy Management Program Page 4 - Status Report on Current and Planned Initiatives 9 Objective 5: Responsible Consumption - Energy Use - Food Consumption - Water Use - Waste Production/Diversion The Energy Management Strategy is directly focused on "Energy Use" within the Responsible Consumption objective; however it must also take into account the other four objectives in order to be aligned with the overall framework. Based on these considerations, the following energy management objectives are recommended: EMS Objective 1: Maximize energy efficiency EMS Objective 2: Minimize GHG emissions EMS Objective 3: Optimize energy usage to support the capacity of people to meet their needs through existing and new operations and services These EMS objectives align with the three lenses of economical, environmental, and social sustainability (sustainability objectives 1, 2 & 3) while addressing the energy use impact of future corporate development (objective 4) as well as existing operations (objective 5). All energy management initiatives must align with all three EMS objectives. For instance, "maximize energy efficiency" may seem to align well with "minimize GHG emissions" and "support capacity of people to meet their needs", however there are many potential initiatives that do not. For example: i) Changing street lights to more energy efficient lights may have little impact on GHG emissions as it reduces mostly off-peak electricity usage which is both low cost and mostly GHG emission-free. ii) Changing streetlights to very efficient LED lights may impact pedestrian safety due to lower lighting intensity, so it may not meet their safety needs. One of the key issues with energy management is weighing the various factors through the three lenses as articulated in the EMS Objectives to optimize decision-making. CORP0227-07101 revised Report OES 17-09 May 11, 2009 Subject: Corporate Energy Management Program Page 5 92 - Status Report on Current and Planned Initiatives On this basis, Appendix "B" provides a current listing of key facilities and their respective objectives. This listing and the resultant priorities will be monitored on an ongoing basis by staff and resultant project initiatives will be brought forward for Council consideration at the appropriate time as budgets permit. 3. Municipal Eco Challenge Fund The City of Pickering was successful in receiving just over $60,000 in grant funding from the Ministry of Energy & Infrastructure, which subsidized the Civic Complex Humidification project just recently completed. This project involved the installation of a new natural gas fired LP steam humidification system, producing low pressure steam and injecting same into the air system utilizing high efficiency distribution heads. This new system will result in a reduction of 7,000 cubic metres in natural gas consumption and 2,500 KWH savings in electrical consumption on a perpetual basis. On a go forward basis, staff made two additional grant applications to the Ministry, for the following projects: 1. Replacement of three back up boilers at Recreation Complex $200,000 2. Full Plant Heat Recovery and Ice Storage Dehumidification $640,000 The Ministry of Energy and Infrastructure, by correspondence dated March 27, 2009, has regretfully informed staff that the MECF program has been discontinued. Thus, the October 10, 2008 round of applications, as noted above, will not be funded. This decision followed a careful review of the Ministry's conservation programs in the context of ensuring the most efficient use of capital dollars in these challenging fiscal times. As a direct result of the above announcement, staff will not be recommending implementation of the Full Plant Heat Recovery and Ice Storage Dehumidification Project. 4. Recreation Complex Energy Audit With the financial assistance of the Province, through AMO's Local Authority Services (LAS), an energy audit of Pickering's Recreation Complex was undertaken in June 2008 by I.B. Storey. CORP0227-07101 revised Report OES 17-09 May 11, 2009 Subject: Corporate Energy Management Program Page 6 - Status Report on Current and Planned Initiatives 93 The audit identified nineteen (19) potential improvements, ranging in cost from as low as $800 for the installation of individual light switches in the squash courts to as high as $320,000 for a full plant heat recovery system at the Recreation Complex Arena. Each of the nineteen projects were identified with individual payback periods in terms of cost savings, and these periods ranged from 0.7 years to 21.7 years. In accordance with the consultant's report, the total cost to implement all nineteen projects was estimated at $635,655. This total project cost would be offset by approximately $116,044 in annual energy savings, resulting in Greenhouse Gas Emission Savings of 462 tonnes of C02 annually. It should be noted that the above costs are based on industry benchmarks, and escalating utility costs have not been factored. However, the consultant's report has been utilized as a framework to determine priority projects to proceed with in the proposed 2009 capital budget, as well as determining which projects to make application for grant funding available from the Province. A copy of the consultant's Executive Summary is attached as Appendix "C" to this report. As a result of the above, the following projects have been included in the draft 2009 Capital Program for Council consideration: 1. Replacement of three back up boilers $200,000 2. Upgrade of Energy Management System $30,000 Funding for the above projects will be provided through federal gas tax funding. Staff will continue to monitor energy consumption and prepare a prioritized project listing for future years as budget permits. CORP0227-07101 revised Report OES 17-09 May 11, 2009 Subject: Corporate Energy Management Program Page 7 94 - Status Report on Current and Planned Initiatives 5. Federal Gas Tax Funding The City of Pickering has been successful in utilizing a significant portion of federal gas tax funding towards energy efficient projects and retrofits throughout various facilities. In 2008, the following projects were undertaken with the assistance of these funds: 1. Windows and Skylight Replacement, Civic Complex $10,000 2. Civic Complex Humidification Project $121,000 3. Dunbarton Pool Renovations $1,000,000 4. Replacement of West Shore Furnace $10,000 5. Recreation Complex Expansion $800,000 6. Skylight Replacement and Roof Repair, Recreation Complex $60,000 7. Replacement of Dry-O-Tron Controls, Recreation Complex Pool $5,000 8. Furnace Replacement, Greenwood Library $8,000 Planned projects for 2009, which will receive federal gas funding, are listed as follows: 1. Conversion of Axial Fan Motors to Variable Speed Drives, $70,000 Civic Complex 2. IT Server Room Air Conditioning $200,000 3. Install New Energy Efficient Windows, West Shore $10,000 4. Replacement of Air Handling Unit, Recreation Complex $100,000 5. Replacement of Three Back Up Boilers, Recreation Complex $200,000 6. Upgrade Energy Management System, Recreation Complex $30,000 7. Tinting Front Windows, Recreation Complex $16,000 8. Roofing Repairs, Central Library $100,000 CORP0227-07/01 revised Report OES 17-09 May 11, 2009 Subject: Corporate Energy Management Program Page 8 - Status Report on Current and Planned Initiatives 6. Civic Complex Lighting Retrofit A retrofit of the existing lighting system at the Civic Complex was undertaken in September, 2007 on the basis of a study undertaken by an energy consultant. The lighting upgrade resulted in the installation of new T-8 lamps, electronic ballasts and a computerized lighting control system for a total area of 8,000 square metres, for a total cost of approximately $230,000. This project alone has resulted in a reduction of energy consumption of approximately $4,000 per month, with a payback period of approximately five years. 7. Interval Meter With the funding assistance of AMO's Local Authority Services (LAS), a new interval meter has been installed at the Recreation Complex. This upgraded metre will allow time-of-use readings at 15 minute intervals, and will be of great assistance in moving forward on a time-of-use plan with Veridian. Attachments: 1. Appendix `A' LAS Terms of Reference and Municipal Membership 2. Appendix 'B' Facility Priorities 3. Appendix'C' I.B. Storey Executive Summary Prepared By: Approved/Endorsed By: Tony Prevedel Everett ntsma Division Head, Facilities Operations Director, Operations & Emergency Services TP:Ig Copy: Chief Administrative Officer CORP0227-07/01 revised Report OES 17-09 May 11, 2009 Subject: Corporate Energy Management Program Page 9 - Status Report on Current and Planned Initiatives 96 Recommended for the consideration of Pickering City Council Thomas J. Q n, RD ,--CMM III Chief Admini trative Officer CORP0227-07101 revised LAS Local Aut ority-7rvices Ltd. ` # 97 1 Municipal Energy Management Benchmarking "Advisory Group" Terms of Reference (Revised November 3, 2008) Introduction The Municipal Energy Management Benchmarking Project is made possible by the Ontario Municipal Eco-Challenge Fund and will build on the successes of the LAS Audit++ program and other initiatives aimed at improving energy management and reducing greenhouse gas emissions in the municipal sector. For this project, benchmarking is defined as "a continuous improvement technique that compares and analyses various energy use metrics and practices to determine best practices which are then emulated by an organization". The work will focus on energy use performance, technical best practices and management best practices and will recognize the various attributes, differences and limitations of specific facilities to provide an objective basis for measurement and improvements. The approach will be highly interactive in nature and include the participation of staff associated with specific facilities as well as an "Advisory Group" of municipal staff who will work closely with LAS staff and outside consultants to provide advice and steer the project. Purpose / Obiectives The Advisory Group will work with LAS staff and the project consultants for the following purposes: • To provide guidance on the user level metrics that will be of value to municipal / facility staff for energy management purposes • To provide guidance on the types of facilities / equipment that will be of most value to study and benchmark • To advise on the criteria used to establish "peer groupings" of facilities • To help identify, recruit and support target municipalities / facilities for participation • To advise on any information technology requirements or enhancements to support the project • To help engage any additional internal / external stakeholders who may be able to participate in or otherwise support the project Participants in the project will: • Become more familiar with a wide range of energy management best practices and technologies • Become familiar with the art & science of benchmarking • Improve their understanding of energy management information systems • Improve their understanding of energy / operating costs and planning abilities • Network with municipal peers and other energy management specialists Membership: The Advisory Group will be chaired by LAS staff and all members will be volunteer Municipal Staff. Members should have experience in one or more of the following areas including energy management, facility management, engineering, accounting, working with utilities, climate change related activities. Members will participate on a volunteer basis and should seek the appropriate approval of their supervisor to devote time to this effort. 2-3 November 3, 2008 e . -3 98 r LAS Local AuTority Services Ltd. Timelines and Level of Effort: The first (one-day) meeting of the Advisory Group will take place on November 25, 2008 at the AMO LAS office in Toronto (200 University Ave., Suite 801). Subsequent meetings will be scheduled 3-4 weeks in advance and may last from a couple of hours to an entire day. There will likely be another meeting on December 10, then 3 or 4 meetings through 2009. In addition to scheduled meetings, Advisory Group members may be requested to take on additional activities to support the project. Membership Commitment: Members of the Advisory Group are required to commit to the following principles: 1. 1 have received any necessary approvals (if needed - from Council or Administration) to support my participation in the Advisory Group. 2. 1 understand that the success of this project depends on the commitment and teamwork of all members and will endeavour to attend and participate in all scheduled meetings. 3. 1 understand that a number of facilities within my Municipality will be studied in the pilot phase of this project and will support any necessary approvals. 4. 1 will support any approval processes necessary to allow the Project Team to collect and receive any necessary physical or operational information for facilities in the Municipality I represent. 5. 1 will support any approval processes necessary to allow the Project Team to collect and receive any necessary energy or fuel consumption information for facilities in the Municipality I, represent. 3-3 November 3, 2008 C' IvI It ;V i 99 ° a, a u c N c ° ro ° O O O O u c C C T N .O u L E O O co O M " c ° u c Y :3 o 0 3 s c-1 c , fa o Z3 '2 fQ O Eb v ci ar m o >O v O~ Ou L Y s.+ U fa C a) O O v f0 L C m m @j 0 fu w Q O f0 0 E E c t r 3 u v fo 3 0° C o° E 3 U° c c Y L s > Ou @J (aj fo > -0 Y In O c Y @j O yTi ° u 'Y c u u f0 CU u O - i @j > @j m u fi m ° E °1o v @j ~dj c ° @ m Cal N rCO ° o = o ° E @ > T :E u > (dj c = ° 3 > o _Q w a s N 3 o m c :3 E> o L tto o. o° > v o. w 3 n~ V) - U fo E t 06 v E ' O E v o1 v=i N a) a) _u c L m fn fa u to ca > o a u hn v+'i y w i c c v fa u > O u p a) fo L V) L v L a .v p a o, E v u v p u fn O O a) c U Q. ut u of N L a) o c L T u° °A O- Q •L fL a) u Co CL cli c fn cu 66 v v > fn fLo cn r'La u L O ro +Qj-+ to N to C ~ h to w `n w (O Q- a)) v a1 fU a1 L c N C Q c In of O U N to _fn > CL w to fu U- - 0 E Ln Q) OD W o o c o f o - .IL - o Q ,o LL. a>) p c E w v v E aD L L m 2 M U co M 7 LL 00 c L (L LL c c O° a m o u 0 a w m co a w T, m y Q co y U a u fa M fo 'n ° S L L L L ° C r.+ = c i ° L Y fa Q c c fl. L ` a. N (L a) a) v) L- w l6 c m a1 7 L a1 m fa c -O y,.I G ' V 0 T L Oo w OD bD w O L t0 L ° E OD co O pD L L Q i- a 'c u to E ,o c c c c u o v a' n c u= a Q v O p Ln o° 0 v c c o Q m m Q m m v v y oo f° s v u o `o °o a ¢u~w owviuu2 ~v22o,uou~u o~wvuvu Q bA p a U L Ln i 7 C c fa u L of s•>~ 'O a) M 0) C U O fL C M a) m 2 2 ° +L+ U a) .+U-' > > ~aJ - O 3 t O C u c .t `o d a >'n u c 0) LL: m m O c( w u> c w u Y N aT L co c T 3> z 3 c y D a) fo a c 0) U a) co > m a) 4. t>3 T S c i.. N fL j, C 'L T N J c C7 'c c c c v c L C D Y v}pi vti z° F ao ° ° w (v N c~i~ H Q co co FO- ° U - C f0 E 4 i O , O L 0 +o D « U O O +T O bLA 0 3 v Y 0 0 0 f-+ Y c~ c c O t O c c ate) LJ.I m Y ° i C .2 O J m -C c 3 O 'a) ~ > fz c O u O c O O 0 E c L O w c L Y fD O a) p U 3- fL co b0 = Q to m r L u o E 3 z v Q -IZ LL w m:3 Y n c U M i w 0 m` m v o C7 C7 S= 2 Y Y 0 0 a a s v°i H H 0 ATTACHMiENT# -2----. TOREPORT#i 1-71-C-07 . j Schedule `B' 100 Main Functional Key Criteria - Three lenses of sustainability, EMS Objectives Category Sub-category Economic - Energy Environmental - Social - Meeting Efficiency - GHG needs of people Cost/Benefits Emission Payback Reductions Facilities Staff Facilities High Priority - High Priority - High Priority - reduce energy reduce by 50% Enhance employee usage by 50% health and productivity Fire Facilities Low Priority - Low Priority - High Priority - reduce energy reduce by 10% Responsiveness to usage b 10% community Rec. Facilities High Priority - High Priority - by Medium Priority - reduce energy 30% attract more residents usage b 30% Libraries High Priority - High Priority - Medium Priority - Reduce energy reduce by 30- attract more residents usage b 30-50% 50% New Facilities High Priority - LEED High Priority High Priority - Indoor Gold better than Reduce by air quality, sunlight, existing etc. Street Main Street Medium Priority - Low Priority - Medium Priority - light Lights Lights lower savings off- low/no reduction sensors, enhance peak hrs in off-peak hrs safety Park/Walkway Medium Priority - Low Priority - Medium Priority - light Lights lower savings off- low/no reduction sensors, enhance peak hrs in off-peak hrs safety Traffic Lights High Priority - 80- High Priority - Low Priority - no heat 90% energy savings 80-90% to melt wet snow on with LED's reduction lights safety issue Fleet Light Duty High Priority - 30%- High Priority - High Priority - driver Vehicles 50% fuel economy 30-50% training - improved savings reduction safety, less idling, lead b example Medium Duty Medium Priority - Medium Priority High Priority-, driver less fuel savings - less reduction training - improved safety, less idling, lead b example Heavy Duty Low Priority - fuel Low Priority - High Priority - driver efficiency part of little potential training - improved purchasing checklist reduction safety, less idling, lead b example RE PORT'ziLE~~ PICKERING RECREATION COMPLEX' } ( n LOCAL AUTHORITYSERVICES LTD. IMPLEMENTATION PLANREPORT EXECUTIVE SUMMARY This report provides a recommended implementation of the Pickering Recreation Complex Audit Report. The Audit identified 19 energy savings opportunities (Points of interest were also highlighted). This report provides the City of Pickering with a project development structure, implementation plan, incentives information and cash flow analysis. Budgets and estimates represent the highest level of accuracy that can be achieved without further engineering study. Appendix A Project Summary Report Appendix B Cash Flow Illustration This implementation strategy provides the preliminary information on which to base a project plan should the City choose to move forward with the project. As the next step, further refinement of the costing and detailed engineering is required prior to implementation. Opportunities were developed using industry standard pricing. As part of the further investigation actual pricing will need to be obtained in order to make effective decision-making. Bundled Project Summary (Refer to implementation sections of this report for descriptions): Energy Use Intensity (eKWh/ftz) j Pickering Recreation Complex - Current 32.4 i Pickering Recreation Complex -Possible benchmark with all bundled opportunities implemented 43.7 Total Cost $635,655 Simple Savings $116,044 Potential Incentives $344,921 Effective Simple Payback 2.9 years GHG Emission Savings 462 t C02/yr Escalating utility costs are not included in the above project summary. This same project bundle, with 8% utility escalation, 6% debt interest on a five-year term and potential incentives, has a payback of 2.5 years. This has a 15 year positive cash now of over $2.5 million. I. B. Storey CONFIDENTIAL & PROPRIETARY I ob Professional Energy Solutions PAGE 1 of 14 version 1.0 total Aulhoary serrtce" PICKERING RECREATION COMPLEX 02 LOCAL AUTHORITYSERVICES LTD. IAIPLEMENTA TION PLAN REPORT NOTICE REGARDING FINANCIAL ILLUSTRATIONS This document contains financial illustrations based on the implementation of items that may be interrelated. Further refinement of cash flow will be required prior to project implementation. NOTICE REGARDING SAVINGS ESTIMATES This document contains results from a preliminary analysis only. While every effort has been made to accurately calculate savings and cost, various assumptions have had to be made. It is critical that these assumptions be validated prior to implementation. Without express written permission, any use of this report by a third party, or any reliance on or decisions to be made based on it are the responsibility of such third party. I.B. Storey accepts no responsibility for damages, if any, suffered by any third party as a result of decisions made or actions based on this report. NOTICE REGARDING COST ESTIMATES Cost estimates in this energy assessment are based on industry standard pricing, not local contractor or product pricing. Local contractor pricing must be finalized prior to implementation of any measure. I.B.Storey CONFIDENT/AL & PROPRIETARY Professional Energy Solutions PAGE 2 of 14 ULS version fA focal 4uthotl4 Sm.1cm City 00 REPORT TO EXECUTIVE COMMITTEE I KERI Report Number: OES 19-09 Date: May 11, 2009 i03 From: Everett Buntsma Director, Operations & Emergency Services Subject: Gingerbread Co-operative Nursery School (Pickering) Inc. - Licence Agreement Renewal - File: A-1440-001-09 Recommendation: 1. That Report OES 19-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and City Clerk be authorized to execute a Licence Renewal Agreement to which the Gingerbread Co-operative Nursery will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from April 1, 2009 to March 31, 2012, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. Executive Summary: Gingerbread Co-operative Nursery School (Pickering) Inc. have an existing licence agreement to provide a cooperative nursery program at Westshore Community Centre. Gingerbread Co-operative Nursery School (Pickering) Inc. have requested to renew this agreement for a further three years. The Operations & Emergency Services Department recommends that a renewal agreement be initiated with Gingerbread Co-operative Nursery School (Pickering) Inc. Financial Implications: Revenues: 2009/2010 $4,320.00 2010/2011 (+3%) 4,450.00 2011/2012 (+2%) 4,539.00 $13,209.00 Report OES 19-09 May 11, 2009 Subject: Gingerbread Co-operative Nursery School (Pickering) Inc 104 Licence Renewal Agreement Page 2 Sustainability Implications: The use of the Westshore Community Centre for the provision of a cooperative nursery program is a positive and proactive use of this facility and is consistent with the City's mandate to encourage positive and healthy family values. Background: On February 20, 2006 Council enacted Resolution #20/06 to authorize the execution of a licence renewal agreement with Gingerbread Co-operative Nursery School (Pickering) Inc. to permit the private operations of a cooperative nursery program at Westshore Community Centre. The Director, Operations & Emergency Services and Division Head, Facilities Operations recommend that a renewal agreement be initiated with the Gingerbread Co- operative Nursery School (Pickering) Inc. Attachments: 1. Licence Agreement dated April 1, 2009 Prepared By: Approved/Endorsed By: Tony Prevedel Everett Buntsma Division Head, Facilities Operations Director, Operations & Emergency Services EB:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Thomas J. duinn/AbMR_,L'NW III _ Chief Administr ive Officer CORP0227-07/01 revised „-7ACHMENT# i._,,. TOREPORT# ' S iC/-0CI THIS LICENCE AGREEMENT is made as of April 1, 2009 105 BETWEEN: THE GINGERBREAD CO-OPERATIVE NURSERY School (PICKERING) INC. (the "School") - and - THE CORPORATION OF THE CITY OF PICKERING (the "City") WHEREAS the City owns the community centre known as the West Shore Community Centre at 1011 - 1015 Bayly Street in the City of Pickering (the "Community Centre"); and WHEREAS the School wishes to use the Community Centre and associated facilities for the purpose of operating a co-operative nursery school; and WHEREAS the City is prepared to grant a licence to the School to permit the School to use the Community Centre and associated facilities for such purpose; NOW THEREFORE the City and the School agree as follows: Licence 1. The City grants to the School a licence to occupy and use the Community Centre and associated facilities for the purpose of operating a co-operative nursery school on the terms and conditions set out in this Licence. 2. The School shall also be permitted to use the Community Centre one evening or weekend day in each year of the term for fundraising efforts. These dates must be requested in writing and are subject to availability. Term 3. The term of this Licence shall be three (3) years commencing April 1, 2009 and ending March 31, 2012 unless terminated earlier in accordance with the provisions of this Licence. 4. Either the School or the City may terminate this Licence prior to the expiry of the term by giving 90 days written notice to the other. t',-A FiMENT#._.._.',._., TO REPORT# r, S I ~ -C~ el G'n erbread Licence _.of-- Page 2 Fees 5. During the first year of the term, the School shall pay to the City the fixed sum of $4,320.00 in 10 equal monthly payments of $432.00 payable on the 1st day of every month except July and August. During the second year of the term, the School shall pay to the City the fixed sum of $4,448.00 in 10 equal monthly payments of $448.00 payable on the 1st day of every month except July and August. During the third year of the term, the School shall pay to the City the fixed sum of $4,464.00 in 10 equal monthly payments of $464.00 payable on the 1st day of every month except July and August. 6. The School shall provide ten post-dated cheques prior to the start of each school year, payable to the City, in the amounts set out in Section 5. Operation 7. The School shall, (a) comply strictly with all applicable laws, by-laws, rules and regulations governing the operation of the School; (b) only operate the school Monday to Friday from 8:30 am to 12:30 pm and only during the months of September through June; (c) ensure that its operations conclude by 12:30 pm Monday to Friday to facilitate the use of the Community Centre and associated facilities for other purposes; (d) provide and pay for all personnel and supplies required for its purposes; (e) obtain all necessary permits, licenses and approvals that may be required in connection with the operation of the school; and (f) maintain the Community Centre in a clean, sanitary and attractive condition satisfactory to the City throughout the term and, at the end of the term, repair or replace any damages to the Community Centre save and except reasonable wear and tear. 8. The City shall provide, (a) all necessary electrical power, heat and other utilities; (c) equipment storage cupboards; and (d) a kitchenette facility for the purpose of providing light snacks for School staff and children. 2 Gingerbread Licence Page 3 107 9. The City assumes no responsibility to the School for the temporary or unavoidable interruption of the supply of electrical power, heat or other utilities due to any cause whatsoever. The City shall use reasonable diligence to restore any such services whenever they are interrupted. Insurance 10. The School, at its own expense, shall provide, (a) comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, tenant's legal liability, non-owned automobile liability, death and property damage, on an occurrence basis with respect to the business carried on at the Community Centre and the School's use and occupancy of the Community Centre, with coverage for any one occurrence or claim of not less than $2,000,000, which insurance shall protect the City in respect of claims by the School as if the City was separately insured; and (b) a certificate of insurance coverage in a form satisfactory to the City, which insurance coverage shall be kept in full force and effect throughout the term. 11. The School shall not do or omit or permit to be done anything that causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, the School shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an insurer by reason of the use or occupation of the Community Centre, the School shall forthwith, remedy or rectify such use or occupation upon being requested to do so in writing by the City and if the School shall fail to do so the City may, at its option, terminate this Licence forthwith by notice to the School and the School shall immediately vacate the Community Centre. Liability and Indemnification 12. The City shall not be liable to the School for any loss of or damage to the Community Centre or any equipment or inventory in it, whether caused by fire, theft, burglary or otherwise, unless such loss or damage was caused by the negligence of the City, its servants, agents or employees. 13. The School shall indemnify the City and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought against any of them, and from and against all losses, costs, charges, damages and expenses which may be sustained by any of them as a result of School's use and occupation of the Community Centre. 3 Gingerbread Licence- Page 4 108 Default 14. If at any time the School is in default in the performance of any of the obligations under this Licence and such default continues for 15 days after the receipt by the School of notice from the City setting out the particulars of such default, the City shall have the right to terminate this Licence forthwith and thereupon all the rights of the School under this Licence shall immediately cease and the City shall not be liable for payment to the School of any moneys whatsoever by reason of such termination. General 15. The City shall have the right to enter the Community Centre at any time for any reason provided all reasonable efforts are made to minimize any disruption to the School's use of the Community Centre. 16. The School shall not exhibit or allow to be exhibited on the exterior of the Community Centre any sign, notice, notice board, painting, design or advertisement without the prior consent of the City. 17. The School shall not alter, add to or vary in any way any part of the Community Centre without the prior approval of the City. 18. This Licence shall not be assignable by the School without the consent of the City, which consent may be arbitrarily refused. 19. This Licence shall ensure to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 20. No amendment to this Licence shall be effective unless it is in writing and signed by both parties. (1) Any notice to the City under this Licence shall be in writing and shall be delivered to the following address: Pickering Civic Complex One The Esplanade Pickering, Ontario L1 V 6K7 Attention: City Clerk 4 Gingerbread Licence Page 5 109 (2) Any notice to the School under this Licence shall be in writing and shall be delivered to the following address: 1011 Bayly Street Box 427 Pickering, ON L1V 2R7 Attention: Kim Panourgias, President (3) Notice shall be sufficiently given'if delivered in person or sent by registered mail or sent by facsimile transmission during normal business hours on a business day. (4) Each notice sent shall be deemed to have been received on the day it was delivered or on the third business day after it was mailed. (5) The parties may change their address for notice by giving notice to the other in the manner provided in this Section. IN WITNESS WHEREOF the City and the School have signed this Licence. GINGERBREAD CO-OPERATIVE NURSERY SCHOOL (PICKERING) INC. Kim Panourgias, President Marcy Farhat, Secretary THE CORPORATION OF THE CITY OF PICKERING David Ryan, Mayor Debi A. Wilcox, Clerk 5 Cary REPORT TO EXECUTIVE COMMITTEE PI KERI Report Number: OES 20-09 ! 10 Date: May 11, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: The Claremont Lions Club - Management Agreement Renewal - File: A-1440 Recommendation: 1. That Report OES 20-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and Clerk be authorized to execute a management agreement renewal to which the Claremont Lions Club will be permitted to continue to provide certain management services to the City at the Claremont Community Centre from April 1, 2009 to March 31, 2012, that is in form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. Executive Summary: The Claremont Lions Club have an existing management agreement to provide certain management services to the City at the Claremont Community Centre. The Claremont Lions Club have requested to renew this agreement for a further three years. The Operations & Emergency Services Department recommends that a renewal agreement be initiated with the Claremont Lions Club. Financial Implications: The City will receive 25% of the revenues generated from the Lions Club's use of the facility every Saturday throughout the term of this agreement. Sustainability Implications: The use of the Claremont Community Centre in a positive manner by the Claremont Lions Clubs fits with the City's mandate for sustainable community involvement. Report OES 20-09 May 11, 2009 Subject: The Claremont Lions Club - Management Agreement Renewal Page 2 Background: The Claremont Lions Club currently have a management agreement with the City of Pickering which has expired. They have requested to renew this agreement for the next three years. The Director, Operations & Emergency Services and Division Head, Facilities Operations recommend that a renewal agreement be initiated with the Claremont Lions Club. Attachments: 1. Management Agreement dated April 1, 2009 Prepared By: Approved/Endorsed By: r° Tony Prevedel Everett B tsma Division Head, Facilities Operations Director, Operations & Emergency Services TP:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickeri City Council (167/< rA,4iv-` 'rJ v Thomas J. uin , RDMR, M III Chief Administr tive Officer CORP0227-07101 revised A i TACHMENT#__Y__ TO REPORT# of 112 THIS MANAGEMENT AGREEMENT made April 1, 2009, pursuant to the provisions of sections 191(1) and 207.58 of the Municipal Act, R.S.O. 1990, chapter M.45, BETWEEN: THE CLAREMONT LIONS CLUB herein called the "Club" OF THE FIRST PART, - and - THE CORPORATION OF THE CITY OF PICKERING herein called the "City" OF THE SECOND PART. WHEREAS, the City owns and operates a multi-facility community centre known as the Claremont Community Centre, in the Hamlet of Claremont, in the City of Pickering, hereinafter referred to as the "Community Centre" for the benefit of its citizens, particularly those residents in the Hamlet of Claremont and surrounding area; WHEREAS, the Club has provided certain management services to the City with respect to other City-owned facilities located within the Hamlet of Claremont since November 5, 1979 and wishes to also provide management services at the Community Centre; NOW THEREFORE, THIS AGREEMENT WITNESSETH THAT, in consideration of the mutual covenants and agreements herein contained and the sum of Two (2.00) Dollars paid by each party to the other (the receipt and sufficiency of which is hereby acknowledged), subject in the terms and conditions hereinafter set out, the Parties hereto agree as follows; 1. DEFINITIONS (1) For the purpose of this Agreement "Premises" shall mean: (a) that portion of the Community Centre being composed of the multi-purpose hall, the kitchen, the meeting room and adjacent hallways, washroom facilities and public changerooms. (2) For the purpose of this Agreement, "Management Services" shall mean: (a) the leasing of the Premises, or parts thereof, from time to time during the Term of this Agreement, to non-commercial leases and third parties for non-profit functions, ATTACHMENT#._.j_ TORE PORT -C)CI of I~3 charity events, receptions and any other City-approved purposes in accordance with the rental rates agreed to between the parties hereto in accordance with paragraph 7(e) of this agreement; (b) the provision of caretaking and general maintenance services to the Premises at the Club's expense, together with the provisions of all necessary cleaning and maintenance supplies such as cleaning products, related paper products and cleaning equipment; (c) snow removal on all sidewalks, walkways and all other areas of pedestrian passage at the Community Centre. 2. TERM The Club shall have use of the Premises and shall provide the City with Management Services to the satisfaction of the City for a three-year Term (the "Term"). commencing on April 1, 2009 and ending on March 31, 2012, unless earlier terminated. 3. MAINTENANCE (a) The City shall be responsible for all inspections and preventative maintenance with respect to the exterior of the Community Centre, the heating equipment, transformer, parking lot and lights, exterior landscaping and the physical structure of the building provided, however, that the Club shall be responsible for any damages or costs incurred due to the misuse or negligence of the Club, its employees, invitees, servants, agents, or others under its control and the Club shall pay to the City on demand the expense of any repairs including the City's reasonable administration charge necessitated by such negligence or misuse. (b) The City shall be responsible for all day-to-day operating expenses of the Premises including, hydro, water, heating, air conditioning, sewage disposal (including periodic emptying of the septic tank) and garbage removal. The City shall provide grass cutting and landscaping services and snow removal for the parking lot of the Community Centre only. The Club shall be responsible for snow removal on all sidewalks, walkways and other areas of pedestrian passage at the Community Centre. 4. SECURITY The Club shall be responsible for the security of the Premises. The Club shall be responsible for any costs incurred or arising due to the misuse or negligence of the Club, its employees, invitees, servants, agents or others under its control and the Club shall pay to the City on demand the expense of any repairs including the City's reasonable administration charges necessitated by such negligence or misuse. The Club will ensure that no copies of the keys to the Premises are made without the prior written consent of the City. 2 ATTAr,HMENR#-) TORFPORT# 4 :3 11 - 5. CITY USE OF PREMISES (a) Notwithstanding any other provision of this Agreement, the City and the Club acknowledge and agree that the City will have first right of refusal to use the Premises, for the City's Culture and Recreation Division programs including the Claremont and District Community Association program purposes or for any other City purpose Monday through Thursday from 7:00 a.m. to 11:00 p.m. throughout the Term, at no cost to the City. This right will be exercised by the City on an "as needed" basis, on terms to be arranged between the parties hereto. The City agrees to provide the Club with the specific dates and times that the Premises will be required for City use or for use by the Claremont and District Community Association, at least one month in advance of the required date. The Club will not be entitled to any rental fees or other remuneration associated with the said use of the Premises by the City or by the Claremont and District Community Association. (b) The parties further agree that the City will have exclusive use of the Premises for City programs every Friday from 5:00 p.m. to 12:00 midnight at no cost to the City. 6. USE & OCCUPANCY OF PREMISES BY THE CLUB The Club agrees to use, and ensure that the use of the Premises is in accordance with the City's Alcohol Management Policy and the City's rules and regulations which are attached hereto as Schedules A and B. (a) Sharing of Use with Community Association The parties herein acknowledge and agree that the Club shall have the exclusive use of the Premises every Saturday throughout the year and New Year's Eve of each year throughout the Term; (b) Appearance of Premises The Club agrees to maintain and operate the Premises so that they shall always be of good appearance and suitable for the proper operation of the uses required to be carried on therein and comparable with the standards of the best such uses, and in so doing, to keep both the interior and exterior of the Premises clean, orderly and tidy, and clear of all refuse, snow and ice; 3 C, ~.ItN fOREPOR7 /Z ot. I (c) By-Laws The Club agrees to comply, at its own expense, with all Municipal, Federal and Provincial, sanitary, fire, health and safety laws, regulations and requirements pertaining to the occupation and use of the Premises, the condition of the improvements, trade fixtures, furniture and equipment installed by or on behalf of the Club therein and the making by the Club of any repairs, changes or improvements therein, which repairs, changes or improvements, shall be pre-approved by the City in accordance with the provisions of Clause 3 herein. 7. RENTAL REVENUES (a) The Club shall pay to the City a fee equal to 25% of the gross revenue collected by the Club for their use of the Premises on Saturdays throughout the Term. (b) The Club shall retain 100% of the rental fees recovered for the Premises from all leases other than the City and the Claremont and District Community Association, Monday through Thursday from 12:00 noon to 12:00 midnight for the months of September to June and Monday through Friday 6:00 p.m. to 12:00 midnight for the months of July and August. (c) The applicable fee, as set out in 7(a) above, shall be paid by the Club to the City, in lawful money of Canada, on January 31St, April 30th, July 31St, and October 31St of each year throughout the Term and at the address of the City set out in section 16(3) (a) or at such other place as the City shall from time to time designate. (d) The Club shall submit a written report to the City quarter-yearly which shall include financial statements setting out the details of the funds received by the Club from the rental of the Premises. (e) The Club agrees that it shall only charge such fees for the rental of the Premises at the rate that is approved by the City from time to time. The City and the Club shall establish the approved rental fee rate yearly throughout the Term. 8. GENERAL COVENANTS (1) The City covenants with the Club: (a) for quiet enjoyment; and (b) to observe and perform all covenants and obligations of the City herein. 4 A ?ACHMENT# w,.-. TO REPORTt.. 6116 of 116 (2) The Club covenants with the City: (a) to pay rent; and (b) to pay all applicable taxes, including business taxes and goods and services taxes; and (c) to observe and perform all covenants and obligations of the Club herein. 9. PROHIBITION AGAINST ASSIGNMENT AND SUB-LETTING The Club shall not assign this Management Agreement without the prior written consent of the City which consent may be arbitrarily withheld. 10. LEASEHOLD IMPROVEMENTS & TRADE FIXTURES (1) Definition of Leasehold Improvements For purposes of this Management Agreement, the Term "Leasehold Improvements" includes without limitation all fixtures, improvements, installations, alterations and additions from time to time made, erected or installed by or on behalf of the Club in or on the Premises, and whether or not moveable, with the exception of furniture and equipment not of the nature of fixtures. (2) Installation of Improvements & Fixtures The Club shall not make, erect, install or alter any Leasehold Improvements or trade fixtures, including lighting, in or on the Premises without having first obtained the City's written approval. The Club's request for any approval hereunder shall be in writing and accompanied by an adequate description of the contemplated work and, where appropriate, working drawings and specifications thereof. All work to be performed in the Premises shall be performed by competent contractors and subcontractors of whom the City shall have approved such approval not to be unreasonably withheld. All such work shall be subject to inspection by and the reasonable supervision of the City, and shall be performed in accordance with any reasonable conditions or regulations imposed by the City and completed in a good and workmanlike manner in accordance with the description of work approved by the City. (3) Liens & Encombrantes on Improvements & Fixtures In connection with the making, erection, installation or alteration of Leasehold Improvements and trade fixtures and all other work or installations made by or for the Club in or on the Premises, the Club shall comply with all the provisions of the Construction Lien Act, and other statutes from time to time applicable thereto, including any provision requiring or enabling the retention by way of hold-back of portions of any 5 ATTACHMENT# TOREPORT# _So?x'6' 7 117 'of sums payable, and except as to any such hold-back shall promptly pay all accounts relating thereto. The Club shall not create any mortgage, conditional sale agreement or other encumbrance in respect of its Leasehold Improvements or, without the consent of the City, with respect to its trade fixtures nor shall the Club take any action as a consequence of which any such mortgage, conditional sale agreement or other encumbrance would attach to the Premises or any part thereof. If and whenever any lien for work, labour, services or materials supplied to or for the Club or for the cost of which the Club may be in any way liable or claims therefore shall arise or be filed or any such mortgage, conditional sale agreement or other encumbrance shall attach, the Club shall within 20 days after receipt of notice thereof procure the discharge thereof, including any certificate of action registered in respect of any lien, by payment or giving security or in such other manner as may be required or permitted by law, and failing which the City may in addition to all other remedies hereunder avail itself of its remedy under section 12 hereof and may make any payments required to procure the discharge of any such liens or encumbrances, shall be entitled to be reimbursed by the Club as provided in section 12, and its right to reimbursement shall not be affected or impaired if the Club shall then or subsequently establish or claim that any lien or encumbrance so discharged was without merit or excessive or subject to any abatement, set-off or defense. This subsection shall not prevent the Club from mortgaging or encumbering its chattels, furniture or equipment not of the nature of fixtures. (4) Additions and Alterations The Club shall not make any alterations or additions to the Premises without the prior written consent of the City's Director of Operations & Emergency Services. Any such pre-approved alterations, additions, or fixtures shall be added to the City's inventory of fixtures, and shall form part of the City's property. The Club acknowledges that it has no claim to any such alteration, addition or fixture upon the Termination of this Agreement. 11. INSURANCE & LIABILITY (1) Club's Insurance The Club shall take out and keep in force during the Term: (a) comprehensive insurance of the type commonly called general public liability, which shall include coverage for personal liability, contractual liability, Club's legal liability, non-owned automobile liability, bodily injury, death and property damage, all on an occurrence basis with respect to the Club's use and occupancy of the Premises, with coverage for any one occurrence or claim of not less than $2,000,000, or such other amount as the City may reasonably require upon not less than six months notice at any time during the Term, which insurance shall include the City as a named insured and shall protect the City in respect of claims by the Club as if the City were separately insured; and 6 (b) insurance against such other perils and in such amounts as the City may from time to time reasonably require upon not less than 90 days written notice, such requirement to be made on the basis that the required insurance is customary at the time for prudent tenants of similar properties. All insurance required to be maintained by the Club hereunder shall be on Terms and with insurers to which the City has no reasonable objection. Each policy shall contain a waiver by the insurer of any rights of subrogation or indemnity or any other claim over to which the insurer might otherwise be entitled against the City or the agents or employees of the City, and shall also contain an undertaking by the insurer that no material change adverse to the City or the Club will be made, and the policy will not lapse or be cancelled, except after not less than thirty days written notice to the City of the intended change, lapse or cancellation. The Club shall furnish to the City, if and whenever requested by it, certificates or other evidences acceptable to the City as to the insurance from time to time effected by the Club and its renewal or continuation in force, together with evidence as to the method of determination of full replacement cost of the Club's Leasehold, Improvements, trade fixtures, furniture and equipment, and if the City reasonably concludes that the full replacement cost has been underestimated, the Club shall forthwith arrange for any consequent increase in coverage required hereunder. If the Club shall fail to take out, renew and keep in force such insurance, or if the evidences submitted to the City pursuant to the preceding sentence are unacceptable to the City or no such evidences are submitted within a reasonable period after request therefore by the City then the City may give to the Club written notice requiring compliance with this section and specifying the respects in which the Club is not then in compliance with this section. If the Club does not, within 72 hours or such lesser period as the City may reasonably require having regard to the urgency of the situation, provide appropriate evidence of compliance with this section, the City may, but shall not be obligated to, obtain some or all of the additional coverage or other insurance which the Club shall have failed to obtain, without prejudice to any other rights of the City under this Lease or otherwise, and the Club shall pay all premiums and other expenses incurred by the City in that connection as additional rent pursuant to section 12 hereof. (2) Limitation of City's Liability The City shall not be liable for any bodily injury or death of, or loss or damage to any property belonging to the Club or its employees, invitees or licensees or its guests, or to any other person in, on or about the Premises. 7 ATTACHMENT #-L--,, TO REPORT#.i~~C -66 of 119 (3) Club's Indemnification of City The Club shall indemnify and save harmless the City in respect of: (a) all actions, causes of actions, suits, claims and demands whatsoever, which may arise either directly or indirectly by reason of any act or omission of the Lessee, its servants, licensees, invitees, members, guests, contractors or agents in the use or occupation of the Premises; (b) any loss, cost, expense or damage suffered or incurred by the City arising from any breach by the Club of any of its covenants and obligations under this Management Agreement; and (c) all costs, expenses and reasonable legal fees that may be incurred or paid by the City in enforcing against the Club the covenants, agreements and representations of the Club set out in this Management Agreement. 12. CITY'S ACCESS (1) The Club shall be responsible for minor repairs to the Premises, at its expense, reasonable wear and tear, fire damage, lightning damage and storm damage excepted. (2) The City shall be permitted at any time and from time to time to enter and to have its authorized agents, employees and contractors enter the Premises for the purposes of inspection, maintenance. or making repairs, and the Club shall provide free and unhampered access for the purpose, and shall not be entitled to compensation for any inconvenience, nuisance or discomfort caused thereby, but the City in exercising its rights hereunder shall proceed to the extent reasonably possible so as to minimize interference with the Club's use and enjoyment of the Premises. 13. DELAY & NON-WAVER (1) Unavoidable Delay Except as herein otherwise expressly provided, if and whenever and to the extent that either the City or the Club shall be prevented, delayed or restricted in the fulfillment of any obligation hereunder in respect of the making of any repair, the doing of any work or any other thing, other than the payment of rent or other monies due, by reason of: (i) strikes or work stoppages; (ii) inability to obtain any material, service, utility or labour required to fulfill such obligation; 8 °<CMEIo~T# I REPORT#~CS'CC/ TO 120 of __LL (iii) any statute, law or regulation of, or inability to obtain any permission from, any government authority having lawful jurisdiction preventing, delaying or restricting such fulfillment; or (iV) other unavoidable occurrence, the time for fulfillment of such obligation shall be extended during the period in which such circumstances operates to prevent, delay or restrict the fulfillment thereof, and the other party shall not be entitled to compensation for any inconvenience, nuisance or discomfort thereby occasioned. (2) Waiver If either the City or the Club shall overlook, excuse, condone or suffer any default, breach or non-observance by the other of any obligation hereunder, this shall not operate as a waiver of such obligation in respect of any continuing or subsequent default, breach or non-observance, and no such waiver shall be implied but shall only be effective if expressed in writing., 14. REMEDIES OF CITY (1) In addition to all rights and remedies of the City available to it in the event of any default hereunder by the Club through improper compliance or non-compliance with any obligation arising either under this or any other provision of this Management Agreement or under statute or the general law, (a) the City shall have the right at all times to remedy or attempt to remedy any default of the Club, and in so doing may make any payments due or alleged to be due by the Club to third parties and may enter upon the Premises to do any work or other things therein, and in such event all expenses of the City in remedying or attempting to remedy such default shall be payable by the Club to the City as additional rent forthwith upon demand; (b) the City shall have the same rights and remedies in the event of any non- payment by the Club of any amounts payable by the Club under any provision of this Management Agreement as in the case of a non-payment of rent; and (c) if the Club shall fail to pay any rent or other amount from time to time payable by it to the City hereunder promptly when due, the City shall be entitled, if it shall demand it, to interest thereon at a rate of three per cent per annum in excess of the minimum lending rate to prime commercial borrowers from time to time current at the City's bank from the date upon which the same was due until actual payment thereof. 9 121 (2) Remedies Cumulative The City may from time to time resort to any or all of the rights and remedies available to it in the event of any default hereunder by the Club, through improper compliance or non-compliance with any obligation arising either under any provision of this Management Agreement or under statute or the general law, all of which rights and remedies are intended to be cumulative and not alternative, and the express provisions hereunder as to certain right and remedies are not to be interpreted as excluding any other or additional rights and remedies available to the City by statute or the general law. (3) Right of Re-Entry on Default or Termination If and whenever the rent hereby reserved or other monies payable by the Club or any part thereof shall not be paid on the day appointed for payment thereof, whether lawfully demanded or not, and the Club shall have failed to pay such rent or other monies within five (5) business days after the City shall have given to the Club notice requiring such payment, or if the Club shall breach or fail to observe and perform any of the covenants, agreements, provisos, conditions and other obligations on the part of the Club to be kept, observed or performed hereunder, or if this Management Agreement shall have become Terminated pursuant to any provision hereof, or if the City shall have become entitled to Terminate this Management Agreement and shall have given notice Terminating it pursuant to any provision hereof, then and in every such case it shall be lawful for the City thereafter to enter into and upon the Premises or any part thereof in the name of the whole and the same to have again, repossess and enjoy as of its former estate, anything in this Management Agreement contained to the contrary notwithstanding. (4) Termination & Re-Entry (a) If and whenever the City becomes entitled to re-enter upon the Premises under any provision of this Management Agreement the City, in addition to all other rights and remedies, shall have the right to Terminate this Management Agreement forthwith by leaving upon the Premises notice in writing of such Termination. (b) The Term of this Agreement may be terminated by either Part upon six month's notice to the other in writing. (c) The Term of this Agreement may be terminated by the City upon ten day's notice to the Club in writing in the event that the insurance required to be provided in section 11 of this Agreement is not provided or not kept in force. 10 o?G 122 (d) In the event that this Agreement is terminated by the City pursuant to subsection (a), (b) or (c) above, the City shall honour any bookings previously made with the Club for the use of the Premises after the effective date of termination. (5) Payment of Rent, etc. on Termination Upon the giving by the City of a notice, in writing, terminating this Management Agreement, whether pursuant to this or any other provision of this Management Agreement, this Management Agreement and the Term shall Terminate, rent and any other payments for which the Club is liable under this Management Agreement shall be computed, apportioned and paid in full to the date of such Termination, and the Club shall immediately deliver up possession of the Premises to the City, and the City may re-enter and take possession of them. 15. IMPROPER USE OF PREMISES; BANKRUPTCY In case without the written consent of the City the Premises shall be used for any purpose other than that for which they were leased, or occupied by any persons whose occupancy is prohibited by this Management Agreement, or if the Premises shall be vacated or abandoned, or remain unoccupied for fifteen (15) days or more while capable of being occupied; or if the balance of the Term or any,of the goods and chattels of the Club shall at any time be seized in execution or attachment, or if the Club shall make any assignment for the benefit of creditors or any bulk sale, become bankrupt or insolvent or take the benefit of any statute now or hereafter in force for bankrupt or insolvent debtors, then in any such case the City may at its option Terminate this Management Agreement by leaving upon the Premises notice in writing of such Termination and thereupon, in addition to the payment by the Club of rent and other payments for which the Club is liable under this Management Agreement, rent for the current month and the next ensuing 3 months shall immediately become due and paid by the Club. 16. MISCELLANEOUS PROVISIONS (1) Registration of Management Agreement Neither the Club nor the City shall register this Management Agreement or a notice of this Management Agreement. (2) Management Agreement Constitutes Entire Agreement There are no covenants, representations, warranties, agreements or conditions express or implied, collateral or otherwise forming part of or in any way affecting or relating to this Management Agreement save as expressly set out in this Management Agreement; this Management Agreement constitutes the entire agreement between the City and the Club and may not be modified except as herein explicitly provided or except by agreement in writing executed by the City and the Club. 11 23 (3) Notices Any notice required or contemplated by any provision hereof shall be given in writing, and (a) if to the City, either delivered to the City Clerk personally or mailed by prepaid registered mail addressed to The City Clerk, The Corporation of the City of Pickering, Pickering Civic Complex, One The Esplanade, Pickering, Ontario L1V 6K7; and (b) if to the Club, either delivered to The Claremont Lions Club, c/o the President or Secretary, at 1722 Joseph Street, Claremont, Ontario, L1Y 1B5 Every such notice shall be deemed to have been given when delivered or, if mailed as aforesaid, upon the third day after the day it is mailed. Either party may from time to time by notice in writing to the other, designate another address in Canada as the address to which notices are to be mailed to it. (4) Interpretation All of the provisions of this Management Agreement are to be construed as covenants and agreements as though words importing such covenants and agreements were used in each separate provision hereof, and the titles and captions appearing for the provisions of this Management Agreement have been inserted as a matter of convenience and for reference only and in no way define, limit or enlarge the scope or meaning of this Management Agreement or of any provision hereof. (5) Extent of Management Agreement Obligations This Management Agreement and everything herein contained shall ensure to the benefit of and be binding upon the respective heirs, executors, administrators and other legal representatives, as the case may be, of each party hereto, and every reference herein to any party hereto shall include the heirs, executors, administrators, and other legal representatives of such party. (6) Schedules Schedules "A" and "B" attached hereto form part of this Agreement. 12 124 IN WITNESS WHEREOF the Parties hereto have executed this Indenture. SIGNED, SEALED AND DELIVERED THE CLAREMONT LIONS CLUB THE CORPORATION OF THE CITY OF PICKERING David Ryan, Mayor Debi Wilcox, Clerk J:ALEGALSVCWS2004\LIONCLARNGMTAGRE.DOC 13 Ctry REPORT TO EXECUTIVE COMMITTEE I ~KERI Report Number: OES 21-09 Date: May 11, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: Horizon House, Where Heaven and Earth Meet - Lease Renewal Agreement - File: A-1440 Recommendation: 1. That Report OES 21-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a lease renewal agreement to which Horizon House will be permitted to continue to use the Greenriver Community Centre for the purposes of a church, church socials and religious education from April 1, 2009 to March 31, 2010, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. Executive Summary: The Horizon House have an existing lease at the Greenriver Community Centre for the purposes of a church, church socials and religious education. Horizon House have requested to renew this agreement for a further year. The Operations & Emergency Services Department recommends that a renewal agreement be initiated with Horizon House. Financial Implications: Revenues: 2009 9 months at $800 per month $7,200 2010 3 months at $800 per month 2,400 $9,600 Sustainability Implications: The use of the Greenriver Community Centre in a positive manner to provide a venue for religious activities within the community fits within the City's sustainable vision. Report OES 21-09 May 11, 2009 Subject: Horizon House, Where Heaven and Earth Meet 126 -Lease Renewal Agreement Page 2 Background: On March 19, 2007 Council enacted Resolution #65/07 to authorize the execution of a lease renewal agreement with Horizon House to permit the operation of church services, socials and religious education. The religious services and support offered by Horizon House enhances the role of the Greenriver Community Centre in providing positive community family values. Horizon House have a proven track record of good tenancy and a positive approach to good housekeeping of the facility. The Director, Operations & Emergency Services and Division Head, Facilities Operations recommends that a renewal lease agreement be initiated with Horizon House to ensure that their religious program can continue. The renewal lease agreement allows Horizon House to continue to provide church services, socials and religious education for a term of one year at a rental rate of $800 per month.. Attachments: 1. Lease Renewal Agreement dated April 1, 2009 Prepared By: Approved/Endorse By: Tony revedel Everett unts Division Head, Facilities Operations Director, Operations & Emergency Services TP:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council v C'4 ' T mas J. uin , RDMR, 1VIM III Chief Administrative Officer CORP0227-07/01 revised T CHMENT#e / z.. O REPORI"# --I-- of.- LEASE AGREEMENT 127 THIS LEASE is dated April 1, 2009 BETWEEN: THE CORPORATION OF THE CITY OF PICKERING (the "City") - and - HORIZON HOUSE, WHERE HEAVEN AND EARTH MEET (the "Tenant") ARTICLE I - INTERPRETATION Definitions 1. In this Lease, (a) "Commencement Date" means April 1, 2009; (b) "Lease" means this lease as it may be amended from time to time; (c) "Leasehold Improvements" includes without limitation all fixtures, improvements, installations, alterations and additions from time to time made, erected or installed by or on behalf of the Tenant in or on the Premises; (d) "Premises" means the lands legally described as part of Lot 34, Concession 6, designated as Part 1 on Plan 40R-6910 in the City of Pickering, Regional Municipality of Durham and the building located thereon known as the Green River Community Centre; (e) "Property Taxes" means all real estate taxes, school taxes, levies, rates, duties, assessments and charges imposed against; (f) "Rent" means the rent payable pursuant to Section 13; (g) "Sales Taxes" means all sales taxes, value added taxes and any other taxes imposed on the City or the Tenant in respect of the Rent or the provision of any goods or services by the City to the Tenant under this Lease; and (h) "Term" means the term of this Lease as set out in Section 11. Horizon House Lease AtE..L-'t'C7REPORT#I Page 2 128 ot Headings 2. The division of this Lease into articles., sections, subsections and schedules and the insertion of headings are for convenience of reference only and shall not affect the construction or interpretation of this Lease. Severability 3. All of the provisions of this Lease are to be construed as covenants even where not expressed as such. If any such provision is held to be or rendered invalid, unenforceable or illegal, then it shall be considered separate and severable from this Lease and the remaining provisions of this Lease shall remain in force. Number 4. Wherever a word importing the singular number only is used in this Lease, such word shall include the plural. Words importing either gender or firms or corporations shall include the other gender and individuals, firms or corporation where the context so requires. Governing Law 5. This Lease shall be governed by, and interpreted and enforced in accordance with, the laws in force in the Province of Ontario. Entire Agreement 6. This Lease constitutes the entire agreement between the parties concerning the Premises and may only be amended or supplemented by an agreement in writing signed by both parties. ARTICLE II - GRANT AND USE Grant 7. In consideration of the performance by the Tenant of its obligations under this Lease, the City leases to the Tenant the Premises for the Term and covenants to observe and perform all of the covenants and obligations to be observed and performed by the City under this Lease. In consideration of the performance by the City of its obligations under this Lease, the Tenant takes the Premises on lease from the City and covenants to pay the Rent and to observe and perform all other covenants to be observed and performed by the Tenant; under this Lease. Horizon House Lease Page 3 6a-. Use of Premises 8. The Premises shall be used only for the purposes of a church, church socials, religious education and for no other purpose without the prior written consent of the City. Nuisance 9. The Tenant shall not carry on any business or do or suffer any act or thing that constitutes a nuisance or which is offensive or an annoyance to the City. Shared Use 10. Notwithstanding anything in this Lease, the Tenant shall allow the Green River Residents Association to use the Premises for community meetings on Mondays, Tuesdays and Fridays and for other functions on an occasional basis on other days except Sundays, so long as there is sufficient time to appropriately clean the Premises prior to the Tenant's use. ARTICLE III - TERM Term 11. The term of this Lease shall be one (1) year from the Commencement Date to March 31, 2010. Overholding 12. If the Tenant remains in possession of the Premises after the expiry of the Term, there shall be no tacit renewal of this Lease or the Term, notwithstanding statutory provisions or legal presumption to the contrary, and the Tenant shall be deemed to be occupying the Premises as a tenant from month to month at a monthly rent double that set out in Section 13 and otherwise upon the same terms, covenants and conditions as are set forth in this Lease insofar as they are applicable to a monthly tenancy. ARTICLE IV - RENT, TAXES AND OTHER CHARGES Rent 13. The Tenant shall pay to the City as rent during the Term in lawful money of Canada the sum of Nine Thousand and Six Hundred Dollars ($9,600.00) per annum in equal monthly instalments of Eight Hundred Dollars ($800.00) each on the first day of each calendar month during the Term, the first of such payments to be made on the Commencement Date. 14. The Tenant shall, at the request of the City, supply post-dated cheques for the Rent. ti~FMENr-q REPORT DES 21 Horizon House Lease Page 4 130 Sales Taxes 15. The Tenant shall pay to the City all applicable Sales Taxes at the same time as the amounts to which such Sales Taxes apply are payable to the City under the terms of this Lease. Property Taxes 16. The Tenant shall pay all Property Taxes and any taxes imposed as a result of any business carried on in the Premises by the Tenant. Utilities 17. The City shall pay all charges for electricity and for fuel for heating. The Tenant shall pay all charges for garbage removal and all other operating and maintenance costs and expenses except as otherwise provided in this Lease. ARTICLE V - MAINTENANCE, REPAIRS AND ALTERATIONS Maintenance and Repair.of Premises 18. The Tenant, at its sole cost and expense, shall maintain the Premises in a good and substantial state of repair and keep the Premises clean and free from all refuse. Leasehold Improvements 19. The Tenant shall not make, erect, install or alter any Leasehold Improvements in or on the Premises without having first obtained the City's written approval. The Tenant's request for any approval shall be in writing and accompanied by an adequate description of the contemplated work and, where appropriate, working drawings and specifications. All work to be performed in the Premises shall be performed by competent contractors and subcontractors of whom the City shall have approved, such approval not to be unreasonably withheld. All such work shall be subject to inspection by and the reasonable supervision of the City, and shall be performed in accordance with any reasonable conditions or regulations imposed by the City and completed in a good and workmanlike manner in accordance with the description of work approved by the City. Removal 20. The Tenant shall remove from the Premises, at its expense, all Leasehold Improvements, furniture and equipment at the expiration or earlier termination of this Lease and shall repair any damage caused to the Premises by the installation and removal. Where required by the City, the Tenant shall restore Page Horizon House Lease €-a Ehi _ "OREPORT#~ 5 of 131 the Premises to the condition they were in prior to the installation of the Leasehold Improvements, furniture and equipment being removed. ARTICLE VI - INSURANCE AND INDEMNITY Tenant's Insurance 21. The Tenant, at its sole cost and expense, shall take out and maintain, (a) insurance upon property owned by it which is located on the Premises; and (b) commercial general liability insurance pertaining to the Tenant's liability to others in respect of injury, death or damage to property occurring upon, in or about the Premises, such insurance to be of an amount which is reasonable and sufficient having regard to the scope of the risk and the current practice of prudent owners of similar premises for the carrying on of similar businesses, but in any event in an amount not less than five million dollars ($5,000,000.00) for claims arising out of one occurrence. Such policy shall also name the City as an additional named insured and may not be cancelled unless prior notice by registered letter has been given to the City by the insurer 30 days in advance of the expiry date. 22. Prior to the Commencement Date, the Tenant shall file with the City a Certificate of Insurance, in a form satisfactory to the City, verifying that the commercial general liability insurance policy is in effect and setting out the essential terms and conditions of the insurance. 23. The provision of any insurance policy required by this Lease shall not relieve the Tenant from liability for claims not covered by the policy or which exceed its limits, if any, for which the Tenant maybe held responsible. Insurance Risks 24. The Tenant shall not do, omit to do, or permit to be done or omitted to be done upon the Premises anything that may contravene or be prohibited by any of the City's insurance policies in force from time to time covering or relevant to any part of the Premises or which would prevent the City from procuring its policies with companies acceptable to the City. If the occupancy of the Premises, the conduct of business in the Premises or any acts or omissions of the Tenant on the Premises causes or results in any increase in premiums for any of the City's insurance policies, the Tenant shall pay such increase to the City. Horizon House Lease TACHMENT#_1__w.., 'TORE PORT #jZS_621-0 Page 6 of 132 Indemnification 25. Each of the City and the Tenant shall indemnify and save harmless the other from and against any and all actions, losses, damages, claims, costs and expenses (including solicitors' fees on a solicitor and client basis) to which the party being indemnified shall or may become liable by reason of any breach, violation or non-performance by the party so indemnifying of any covenant, term or provision of this Lease or by reason of any damage, injury or death occasioned to or suffered by any person or persons including the City or the Tenant, as the case may be, or any property by reason of any wrongful act, neglect or default on the part of the party so indemnifying or any of those persons for whom it is in law responsible. For greater certainty, the limitation of liability set out above in this section does not extend to claims, losses or damages resulting in whole or in part from the gross negligence or wilful misconduct of the party claiming indemnification, its employees or those for whom it is in law responsible. ARTICLE VII - REMEDIES ON DEFAULT City's Right to Re-Enter 26. If any amount payable to the City under this Lease shall remain unpaid for fifteen (15) days after the Tenant has received notice thereof, then it shall be lawful for the City at any time thereafter to re-enter the Premises. City's Right to Remedy Default 27. In addition to all other remedies the City may have under this Lease and in law, if the Tenant is in default of any of its obligations under this Lease, and such default has continued for a period of ten (10) days after receipt of notice by the Tenant (or such longer period as may be reasonably required in the circumstances to cure such default, except in an emergency where the City will not be required to give notice), the City, without prejudice to any other rights which it may have with respect to such default, may remedy such default and the Tenant shall be responsible for all such costs. Waiver 28. No condoning, excusing or overlooking by the City of any default, breach or non-observance by the Tenant at any time or times in respect of any covenant, obligation or agreement under this Lease shall operate as a waiver of the City's rights hereunder in respect of any continuing or subsequent default, breach or non-observance, or so as to defeat or affect in any way the rights of the City in respect of any such continuing or subsequent default or breach, and no waiver Horizon House Lease mACHMENT# J. T ORE PORT Page 7 of 133 shall be inferred from or implied by anything done or omitted by the Tenant save only an express waiver in writing. ARTICLE VIII - MISCELLANEOUS Quiet Enjoyment 29. The City shall permit the Tenant to peaceably possess and enjoy the Premises during the Term without any interference from the City, or any person lawfully claiming by, from or under the City provided the Tenant is not in default. Right of Entry 30. The Tenant shall permit the City and authorized representatives of the City to enter the Premises during normal business hours for the purpose of inspecting the same on prior notice to the Tenant (except in an emergency where no notice shall be required), and the Tenant shall arrange for such entry at a time convenient to both parties. The City shall use its best efforts to minimize the disruption to the Tenant's business operations during any such entry. Signs 31. The Tenant shall be permitted to maintain an identification sign at or near the front of the Premises. Such sign shall only contain the name or style under which the Tenant is operating, the names of its leaders, and the times of its activities, unless otherwise approved in writing by the City. The Tenant shall not otherwise paint, display, inscribe, place or affix any sign, symbol, notice, lettering or display of any kind anywhere outside the Premises or within the Premises so as to be visible from the outside of the Premises without the prior written consent of the City. Any signs installed by the Tenant shall be removed from the Premises at the end of the Term. Compliance with Laws 32. The Tenant, at its sole cost and expense, shall comply with all legal requirements (including statutes, laws, by-laws, regulations, ordinances, orders, rules and regulations of every governmental authority having jurisdiction) that relate to the use or occupation of the Premises by the Tenant or the making of any improvements to the Premises by the Tenant. Horizon House Lease TQ REPORT# Z5 c21Pa e 8 4- 134 of Notice 33. Any notice required to be given by the Tenant to the City under this Lease shall be in writing and shall be delivered to: The Corporation of the City of Pickering Pickering Civic Complex One The Esplanade Pickering, Ontario Attention: City Clerk or such other address of which the City has notified the Tenant in writing, and any such notice delivered shall be deemed good and sufficient notice under the terms of this Lease. 34. Any notice required to be given by the City to the Tenant under this Lease shall be in writing and shall be delivered to: Horizon House Where Heaven & Earth Meet 190 Phyllis Avenue Scarborough, ON M1M 1Y8 Attention: Walter Psotka, President or such other address of which the Tenant has notified the City in writing, and any such notice delivered shall be deemed good and sufficient notice under the terms of this Lease. Assignment and Subletting 35. The Tenant shall not assign this Lease or sublet all or any portion of the Premises without the prior written consent of the City. Successors and Assigns 36. This Lease shall enure to the benefit of and be binding upon the parties and their respective successors (including any successor by reason of amalgamation or statutory arrangement) and permitted assigns. Horizon House Lease A, i-~ i; ~ I {gym u~~ Q Page 9 135 IN WITNESS WHEREOF the parties have executed this Lease. THE CORPORATION OF THE CITY OF PICKERING David Ryan, Mayor Debi A. Wilcox, Clerk HORIZON HOUSE, WHERE HEAVEN AND EARTH MEET Walter Psotka, President Peter Lunde, Treasurer C tq REPORT TO EXECUTIVE COMMITTEE I KERI Report Number: OES 23-09 136 Date: May 11, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: All-Way Stop Controls, Front Street at Commerce Street, - Amendment to By-law 6604/05 - File: A-1440 Recommendation: 1. That Report OES 23-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedules "6" and 7" to By- law 6604/05 to provide for the regulation of traffic on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Executive Summary: In response to resident concerns regarding traffic operations at the intersection of Front Street at Commerce Street, staff were asked to review the intersection and identify if All-Way Stop Controls were justified and could be installed to improve area safety. Having completed the review and given the unconventional nature of the current Stop controls and the justification as noted in this report, staff support the request and hereby propose to amend the existing municipal traffic by-law as per the changes attached. Financial Implications: The acquisition and installation of an additional Stop sign, temporary advance warning signs and associated hardware, and pavement markings is estimated to cost approximately $500 and can be accommodated within the Roads current budget account 2320.2409. Sustainability Implications: The concerns as presented to and the recommendations as generated by staff address traffic safety issues within the Corporate Healthy society objectives. Report OES 23-09 May 11, 2009 Subject: All-Way Stop Controls, Front Street at Commerce Street Page 2 1137 Background: In September of 2008, Municipal Property and Engineering staff were asked by the Customer Care Centre to respond to traffic operational concerns from a resident on Commerce Street. Specifically, municipal staff were requested to investigate the current traffic controls at the intersection of Front Street at Commerce Street. The intersection is a "T" type configuration, with Front Street as the typical through road intersecting Commerce Street at its west limit. Contrary to typical convention whereby intersecting roads have to yield or stop to through road traffic prior to entry, Front Street has Stop controls on both the northbound and southbound approach while Commerce Street has the priority with uncontrolled access onto Front Street (see sketch attached). Given the unconventional right-of-way priority at the intersection, staff were advised by the complainant that the current controls were hazardous and contributed to numerous annual near miss collisions at the intersection. As the intersection also generates a large volume of pedestrian traffic due to a pathway on the west side to Progress Frenchman's Bay East Park, the resident requested the conversion of the current Stop Controls on Front Street at Commerce Street to an All-Way Stop. A review of municipal records indicates that while the current Traffic & Parking By-law #6604/05 provides for Stop controls on Commerce Street and identifies Front Street as a Through Road for its full limit (as per standard convention), the intersection currently has Stop controls installed only on both the northbound and southbound approaches on Front Street. While a simple reversal of Stop controls (signs) in the field to reflect the municipal traffic by-law would correct the problem, legislative guidelines recommend a lengthy procedure utilizing All-Way Stop controls to achieve a reversal of right-of-way controls. Consequently, staff support the resident request for All-Way Stop controls at the intersection both in response to concerns and as a means of correcting the current discrepancy within the municipal traffic by-law. Given the localized nature of the concern and affected area, staff conducted a municipal community consultation by directly contacting all residents of Commerce Street and all residents on Front Street within 150 m of the intersection. The discussions with area residents generated full concurrence with the area difficulties and support for the conversion of the current Stop controls to All-Way Stop controls. Staff in recognition of the community concerns and support, recommend that the municipal Traffic By-law 6604/05 be amended to provide for All-Way Stop controls at the intersection of Front Street at Commerce Street (see sketch attached). The corresponding draft By-law amendment is attached. CORP0227-07/01 revised Report OES 23-09 May 11, 2009 Subject: All-Way Stop Controls, Front Street at Commerce Street Page 3 ~3 Attachments: 1. All-Way Stop diagram 2. Draft By-law Amendment Prepared Approved / Endorsed By: Ore Pe owski, CET Everett untsma Coordin tor, Tr ffic Operations Director, Operations and Emergency Services Ric rd W. Hollborn, P. Eng D' ision Head, Municipal Property & Engineering R.H:mp Attachments Copy: (Acting) Chief Administrative Officer Chief Administrative Officer Manager, By-law Services Superintendent, Municipal Operations Recommended for the consideration of Pickering City Council Thomas J. Q*, RD W., CM I Chief Administrative Officer CORP0227-07/01 revised ";'T CHMENT# - TOREPORT# a3--ocj 139 y. 693e LEGEND EXISTING NO PARKING; 691 SIGNS .~.r.w PROPOSED E ADDITIONAL ' 687 ~ SIGN , 4.9 12806 1280A 690 278 N 1280 r' R 688 F^ , ,._....r " COMMERCE STREET L I-A N in 1281 N `L IPA L 19 6 PR NCHMAN U 4ya 6~~ EA TPA Iocl-5~~~°~ ry r'~ y c 6,5 . _ OPERATIONS 8 EMERGENCY Lit n SERVICES DEPARTMENT N MuNicFPn~ PROPERTY s PROPOSED ALL-WAY STOP CONTROLS eNCiNeERINCOiyisioN FRONT STREET AT COMMERCE STREET sE N.T.S. MAR 20, 2009 'T 0 REPORT#LL_2 40 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. /09 Being a By-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. WHEREAS, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and WHEREAS, it is deemed expedient to amend By-law 6604/05 to establish All-Way Stop controls at the intersection of Front Street at Commerce Street. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Schedule 6 to By-law 6604/05, as amended, is hereby further amended thereto by the following: SCHEDULE 6 THROUGH HIGHWAYS - BY-LAW NO 6604/05 COLUMN 1 COLUMN 2 HIGHWAY LIMITS (FROM/TO) DELETE Front Street Full limit ADD Front Street Annland Street to Commerce Street, Commerce Street to Browning Avenue -0 REPORT# By-law No. 9 o-i Page 2 1 ~2 2. Schedule 7 to By-law 6604/05, as amended, is hereby further amended thereto by the following: SCHEDULE 7 STOP SIGNS - BY-LAW NO 6604/05 COLUMN 1 COLUMN 2 HIGHWAY COMPULSORY STOP FACING TRAFFIC ADD Front Street @ Front Street, northbound & southbound Commerce Street 3. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. BY-LAW read a first, second and third time and finally passed this day of 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk CORP0227-07101 revised city REPORT TO ' EXECUTIVE COMMITTEE PTC I<ERIN Report Number: OES 25-09 142 Date: May 11, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: No Parking By-law, Sandy Beach Road, - Amendment to By-law 6604/05 - File: A-1440 Recommendation: 1. That Report OES 25-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. Executive Summary: In response to concerns with roadway traffic flow, poor sightlines and conflicts due to large transport truck and trailer parking on Sandy Beach Road, the City was asked to implement No Parking restrictions in order to ensure a clear travel path and unobstructed visibility. Having completed the review, staff support the request and hereby propose to amend the existing municipal traffic by-law as per the changes attached. Financial Implications: The acquisition and installation of no parking signs is estimated to cost approximately $5000 and can be accommodated within the Roads current budget account 2320.2409. Sustainability Implications: The concerns as presented to and the recommendations as generated by staff address traffic safety issues within the Corporate Healthy society objectives. Report OES 25-09 May 11, 2009 Subject: No Parking By-law, Sandy Beach Road Page 2 143 Background: In October of 2008, Municipal Property and Engineering staff were asked by the Customer Care Centre to respond to traffic operational concerns from several residents within the Bay Ridges residential area. Staff were requested to investigate on-street parking by large trucks and combination truck/trailers along the granular shoulders on Sandy Beach Road (near Alyssum Street). The staff review concluded that truck operators (as a convenience and necessity due to insufficient off road parking) were using the west side of Sandy Beach Road as a staging / parking area awaiting entry to adjacent commercial/industrial businesses. As a result, area residents noted difficulties seeing oncoming traffic while endeavoring to turn onto Sandy Beach Road as well as problems passing the parked rigs during rush hour traffic due to narrow lanes and granular shoulders and the large volume of northbound vehicular traffic generated by Ontario Pickering Generating station. Sandy Beach Road is a type C Arterial Road from Bayly Street to south of Alyssum Street and a collector road for the remaining portion south to Montgomery Park Road. It is currently constructed as a typical rural road with a 7.0 m pavement width and variable granular shoulders with drainage ditches on both sides within a 20m (66 ft) right-of-way. Limited on-street parking on Sandy Beach Road could be accommodated in isolated areas without significant impact to road users and adjacent properties. However, the narrow 2 lane road width and high volume of truck traffic to the adjacent commercial/industrial properties, and large trucks parked along the road and in the vicinity of the intersections does present challenges and difficulties. A municipal community consultation notice was issued on December 4, 2008. The notice identified the problems encountered by area residents and the proposed implementation of No Parking on both sides of Sandy Beach Road from Bayly Street to Parkham Crescent. The consultation generated 17 replies, all of which noted support along with some minor amendments. In recognition of the community comments received, staff recommend that the municipal Traffic By-law 6604/05 be amended to reflect No Parking on the east side of Sandy Beach Road from bayly Street to just north of Streamside Court and on the west side from just south of Bayly Street to Parkham Crescent excluding the frontage of the Long Term Care health facility (see sketch attached). The corresponding draft By-law amendment is attached. Attachments: 1. Parking scheme diagram 2. Draft By-law Amendment CORP0227-07/01 revised Report OES 25-09 May 11, 2009 Subject: No Parking By-law, Sandy Beach Road Page 3 rFi 4' Prepared By: Approved / Endorsed By: I e Pelzows , ET Everett 6 a Coordinator, Tra is Operations Director, Operations and Emergency Services Rich rd W. (born, P. Eng Div' ion Head, Mfinicipal Property & Engineering RH:mp Attachments Copy: (Acting) Chief Administrative Officer Chief Administrative Officer Manager, By-law Services Superintendent, Municipal Operations Recommended for the consideration of Pickering City Council A 9 r~. o Thomas J. Qui , RD R., CMM Chief Admini rative Officer CORP0227-07/01 revised r° ief is _ _.k .m~- TO REPORT# QE ai 145 t twr r~ ~ ESL w~.F.. Y,.y~, .~Ilt.,r,.+wt 4 r ! w i BAYLY o0 STREET rM a a. "rya DRAVA STREET ° l : A = i lire i - 4 ~ p H ti LU z ~ ALYSSUM STREET w _ O r > u r x'71 ~~i i . µ4.ri a' w k ' l s dH a ' M.1 wn3i[TA IR Q. LL1 u } w < "r PARKHAM CRESC. n ' S C R Y~ LEGEND t ` x, s Proposed # t No Parking t ' N Existing No Stopping ■ ■ Existing xrk '~r fk~~ No Parking MONTGOMERY PARK RDy Y r EAU Am! _ K+r..r sue, Ontario Power Generating OPERATIONS & EMERGENCY City n~ SERVICES DEPARTMENT MUNICIPAL PROPERTY & 8 Ajllll~ MUNICIPAL PROPOSED NO PARKING ENGINEERING DIVISION sc,,,.E: moo. E: SANDY BEACH ROAD N.T.S. APR 9, 2009 TO RE PORT 4 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. /09 Being a By-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. WHEREAS, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and WHEREAS, it is deemed expedient to amend By-law 6604/05 to establish a "No Parking" zones on Sandy Beach Road. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto by the following: SCHEDULE 2 NO PARKING COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 HIGHWAY SIDE LIMITS (FROM/TO) PROHIBITED TIMES OR DAYS ADD Sandy Beach East Bayly Street Anytime Road to 100 metres north of Streamside Court Sandy Beach West 55 metres south of Anytime Road Bayly Street to 180 metres south of Bayly Street; and 325 metres south of Bayly Street to Parkham Crescent By-law No. Page 2 147 2. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. BY-LAW read a first, second and third time and finally passed this day of 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk CORP0227-07/01 revised REPORT TO EXECUTIVE COMMITTEE PICKERING Report Number: CS 04-09 148 Date: May 11, 2009 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2009 - 2011 Internal Audit Work Plan Recommendation: That Report CS 04-09 from the Director, Corporate Services & Treasurer regarding the 2009 - 2011 Internal Audit Work Plan be received for information. Executive Summary: This report details the 2009 - 2011 Internal Audit Work Plan which provides a summary and brief description of the Internal Audit projects to be undertaken for the next three years. An update of activities since the last report to Council is also found below. Financial Implications: There are no direct financial implications associated with this report. Through its audits and reviews, Internal Audit plays an important role in evaluating the effectiveness of the City's internal controls to ensure proper stewardship over public money. Furthermore, Internal Audit contributes to an effective control environment by helping management identify and mitigate significant financial risks to the City. Sustainability Implications: There are no sustainability implications associated with this report. Background: Internal Audit Update In the Fall of 2007, the Executive Committee approved the 2008 - 2010 Internal Audit Work Plan. A total of five audits or reviews were planned for 2008. Internal Audit's final report on Animal Services Section's Internal Controls was provided to the Executive Committee in the fall of 2008. Internal Audit completed its review of the Clerks Division Revenue Controls and has issued its draft report for management's review and comments. The final report and management's Action Plan will be provided to the Executive Committee shortly. Internal Audit is currently in the planning stages of its review of the Operations Centre and will be starting the review soon. Report CS 04-09 May 11, 2009 Subject: 2009 - 2011 Internal Audit Work Plan Page 2 149 Audits that were planned for the Don Beer and Pickering Recreation Centre Arenas, Pickering Village Museum and the Information Technology area have been carried forward to the 2009 - 2011 Internal Audit Work Plan as explained below. The 2008 Internal Audit Work Plan was very aggressive in terms of the number of audits and reviews to complete. Furthermore, the Animal Services Section and Clerks Division reviews took longer than expected due to their scope and complexity. They had several objectives to cover, a large number of processes to review and many audit observations to analyze and report on. Also, the processes were examined in detail (as opposed to high-level reviews) and a significant amount of time was spent on developing the audit criteria and evaluating the audit results. Lastly, since these areas had not been previously reviewed by Internal Audit staff, there was a longer learning curve to understand the client's business, processes, risks and controls. The balance of this report deals with the development of the 2009 - 2011 Internal Audit Work Plan which is an update of the 2008 to 2010 plan approved by Council. There are no significant changes to the areas to be audited. Purpose of an Internal Audit Work Plan The purpose of the Internal Audit Work Plan is to determine the priorities of the Internal Audit activity. Establishing a Work Plan provides several benefits. - It focuses scarce resources on priority or high-risk areas. - It provides the basis for involvement of senior management in the audit process - It ensures that all areas of the City (and associated risks) are considered for audit attention. - It serves as a standard to assist in measuring the performance of the Internal Audit function. Furthermore, establishing a risk-based Internal Audit Work Plan to prioritize audits is considered a "best practice" and is required under the International Standards for the Professional Practice of Internal Auditing. A multi-year plan is also recommended to ensure sufficient internal audit coverage. Risk Assessment Process It is not possible to audit all of the City's operations during a twelve-month period. Determining which areas to audit and allocating audit resources to those areas is fundamental to an effective audit process. In order to assess the relative importance of potential audit entities and to objectively develop the Internal Audit Work Plan, the Manager, Internal Audit & Control conducted a risk assessment of the City's departments and programs in 2008. The purpose of the risk assessment exercise is to ensure that all areas of the City are evaluated from an audit risk perspective using uniform criteria and also to prioritize Report CS 04-09 May 11, 2009 Subject: 2009 - 2011 Internal Audit Work Plan Page 3 potential audit projects. The risk assessment process begins by applying the following risk factors against each audit unit. - Financial Impact (expenditures, revenues) - Liquidity of Assets - Potential for Liabilities (penalties, litigation) - Adverse Public/Political Exposure - Complexity - Last Audited - Audit Requests (from CAO, senior management) In considering the risk assessment, the risk factors were not evaluated equally as certain of them were viewed to be of more significance than others. Consequently, different weights were assigned to the risk factors, with a higher relative weight assigned to the risks of financial loss and public or political exposure. 2009 - 2011 Internal Audit Work Plan The results of the City-wide risk assessment, which included input from the Chief Administrative Officer and Director, Corporate Services & Treasurer, was used in selecting areas of the City for inclusion in the 2009 - 2011 Internal Audit Work Plan. Areas selected have a risk rating of either high or above average risk. Specifically, the Work Plan includes: - three high risk areas; and - eight above average risk areas. Attachment 1 is a summary and brief description of the internal audit projects to be undertaken over the next three years. The scope and specific objectives for these projects will be determined during the planning stages of each audit. Areas excluded from the Work Plan have either been audited in the last two years or had lower risk ratings and are listed in Attachment 2. In addition, add hoc and urgent requests may arise and the Work Plan provides for approximately 10 percent of available internal audit staff to meet these requests. The audits are to be completed by the Manager, Internal Audit & Control with the assistance of the Audit Analyst. Although the Work Plan is a multi-year plan, the risk assessment and Work Plan will be updated annually as risks and management priorities may change. In the event that audit projects are completed earlier than expected, projects planned for 2010 will be moved forward to 2009. Report CS 04-09 May 11, 2009 Subject: 2009 - 2011 Internal Audit Work Plan Page 4 51 Attachments: 1. 2009 - 2011 Internal Audit Work Plan 2. Areas Not Included in the Internal Audit 2009 - 2011 Work Plan Prepared By: Approved/Endorsed By: lm'a7 mes Halsall Gillis A. Paterson Manager, Internal Audit & Control Director, Corporate Services & Treasurer JH:vw Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council y T o as . Q nn, R , CMM 1 Chief Admin sOfficer ATTACHMENT##-.4-TO REPORT #j2a_DL}-vc~ 5 2 2009 - 2011 Internal Audit Work Plan (Attachment 1) 2009 INTERNAL AUDITS Operations & Emergency Services Department Operations Centre (Roads, Parks and Municipal Garage) - The review will examine the Operation Centre's processes, procedures and internal controls over the acquisition of goods and/or services, approval of invoices and the inventory of supplies, materials and equipment (over $1 million of materials is purchased annually). Controls over the collection and recording of fees for services such as curb cutting and park permits will also be evaluated. Internal Audit will assess for efficiencies and adequacy of internal controls, and provide recommendations for improving the processes, where appropriate. Based on the results of Internal Audit's review, senior management will be giving consideration to whether a second review of the Operations Centre (phase 2) should be performed. It is anticipated that this review would cover the operational practices, resources, and processes related to the repair and maintenance of the City's roads and parks, winter control operations and management of the municipal fleet. If the second phase proceeds, the remaining audits and reviews planned for 2009 will be deferred to 2010. Arenas (Recreation Complex and Don Beer) - The audit will assist management in determining the adequacy and effectiveness of cash handling and related revenue controls at the City's arenas (Recreation Complex and Don Beer) and, if necessary, make recommendations to improve controls. Arena revenues are budgeted at over $1.5 million annually. Pickering Village Museum - The audit will assist management in determining the effectiveness of controls regarding cash handling, acquisitions, expenditures and inventories at the museum and, if necessary, make recommendations to improve controls. Museum expenditures are budgeted at over $400,000 with expected revenues of $141,000. Internal Audit Follow-Up Activities Internal Audit will follow-up on the status of outstanding report recommendations with respect to internal audits that were performed in 2007, 2008 and earlier. The audits completed included the Pickering Recreation Complex Cash Receipts and Revenue Audit, Animal Services Section Internal Controls Review, Clerks Division Revenue Controls Review and a City-wide Petty Cash Audit. 1 2009 - 2011 Internal Audit Work Plan (Attachment 1) 2010 INTERNAL AUDITS Operations & Emergency Services Department Fire Prevention and Suppression - The audit will examine the adequacy of administrative and financial controls over revenues, acquisitions, expenditures, and assets. Total expenditures for Fire Services Division are budgeted at over $10 million while total revenues are expected to be over $250,000. Planning & Development Department Planning & Building Services - Over $1 million in planning application and building permit fees were budgeted in 2008. The audit will assist management in determining the adequacy and effectiveness of the controls over the processing of applications, collection of fees, and issuance of building permits and, if necessary, make recommendations to improve controls. Corporate Services Department Supply & Services (City-wide) - The processes and controls for acquiring goods and services will be reviewed to determine whether procedures are consistent, comply with the purchasing bylaw and policies and procedures, and promote fair and open competition. This review will address processes and procedures from the identifying the need for goods and services through selection of the vendor. Information Technology (IT) - General computer controls apply to entire information systems and all software applications which reside on the systems. This review will assess the adequacy of the City's general computer controls in ensuring the proper development and implementation of applications, the integrity of information processing and the availability of computer operations. 2 1 5 4 2009 - 2011 Internal Audit Work Plan (Attachment 1) 2011 INTERNAL AUDITS Operations & Emergency Services Property Engineering - This section is responsible for implementing a significant portion of the City's capital budget (over $10 million budgeted in 2008). The audit will evaluate the management of capital projects and administration of construction contracts. Processes for controlling project costs, change orders, contract amendments, progress certificates and the release of holdbacks will be reviewed. Planning & Development Department Development Control - This section is responsible for implementing the City's development related capital budget (almost $3 million budgeted). The audit will evaluate the management of capital projects and administration of construction contracts. Processes for controlling project costs, change orders, contract amendments, progress certificates and the release of Letters of Credit and holdbacks will be reviewed. Corporate Services Department Finance & Taxation - This section is responsible for the processing and managing of tax billings ($160 million annually), collections and tax adjustments. This audit will examine administrative and financial controls over the accuracy and completeness of tax billings, approval of refunds and the effectiveness of cash handling procedures. Payroll (City-wide and Library) - Payroll represents the single largest cost (approximately $25 million annually) for the City. The audit will determine whether proper controls are in place to ensure (1) wages and salaries paid are accurate and authorized (2) payroll cheques are not issued to fictitious or terminated employees (3) employees are only paid for hours worked and (4) changes to employee master files are complete, accurate and properly authorized. 3 TACHMENT# 4 TO REPORT # 5 ail 'vI Areas Not Included in the Internal Audit 2009 - 2011 Work Plan 15 5 (Attachment 2) The areas listed below are excluded from the Work Plan due to a lower risk rating. Low Risk Administration Department - Administrative Services Corporate Services Department - Print/Mailroom Operations & Emergency Services - Administration Operations & Emergency Services - Sustainable Pickering Operations & Emergency Services - Culture & Recreation Administration Planning & Development - Heritage Pickering Moderate Risk City Council & Support Administration Department - Customer Care Centre Administration Department - Employment Services & Administration Administration Department - Safety & Employee Development Administration Department - Legal Services Administration Department - Office of Sustainability Corporate Services Department - Clerk Administration Corporate Services Department - Records Management Operations & Emergency Services - Emergency Operation Control Centre Operations & Emergency Services - Storm Water Management Operations & Emergency Services - Environmental Services Operations & Emergency Services - Community Centres/Seniors Activity Centre Operations & Emergency Services - Dunbarton Pool Operations & Emergency Services - Civic Complex Planning & Development - Administration, Information & Support Services Planning & Development - Committee of Adjustment Pickering Public Library The areas listed below are excluded from the Work Plan because they have had recent external or internal audit coverage (last two years) Corporate Services Department - Accounting Services Pickering Recreation Complex/Programs Animal Services Section Clerks Division 1 REPORT TO PICKERI EXECUTIVE COMMITTEE 156 Report Number: CS 09-09 Date: May 11, 2009 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2008 Building Permit Stabilization Reserve Fund Recommendation: That Report CS 09-09 from the Director, Corporate Services & Treasurer regarding the 2008 Building Permit Stabilization Reserve Fund be received for information. Executive Summary: Section 7 (4) of the Building Code Act requires that "every 12 months each principal authority shall prepare a report... of building fees and related costs." This report provides this information. Financial Implications: This report contains information pertaining to the financial status of the Building Permit Stabilization Reserve Fund as at December 31, 2008. Provincial legislation requires an annual report on this fund be presented to Council. Sustainability Implications: This report does not contain any sustainability implications. Background: In December 2005, Council approved report PD 41-05, which enacted a new building permit process and fees under the Provincial Building Code Statue Law Amendment Actor Bill 124. The premise of Bill 124 was the requirement that municipalities will no longer be able to subsidize planning services or other City areas through building permit fees. C.N. Watson was retained to undertake a comprehensive analysis of all Planning & Development service costs fees and legislative requirements and to develop an Activity Based Costing (ABC) model for the City. Using this information, the consultant recommended a small increase in building permit fees to provide for cost recovery and to establish a building permit stabilization reserve fund. The purpose of this reserve fund is to provide a source of funds during an economic downturn to offset lower building permit revenues. Without such a reserve fund, Report CS 09-09 . Date: May 11, 2009 Subject: 2008 Building Permit Stabilization Reserve Fund Page 2 157 reduced growth and permit volumes during a downturn could result in severe budgetary pressures. The Building Code Act requires that an annual report be prepared including total fees collected in the previous 12 month period, a summary of indirect and direct costs of delivering the service. The following statements indicate that expenses exceeded revenues and therefore there was no transfer to the reserve fund as required by the Act. Annual Report - Building Permit Fees For the year ended December 31, 2008 Building Permit Revenue $ 614,756 Costs: Direct Costs $(1,102,003) Indirect Costs (195,851) (1,297,854) Excess (Deficit) Revenue Over Costs $(683,098) BUILDING PERMIT STABILIZATION RESERVE FUND Opening Balance, January 1, 2008 $ - 2008 Contribution Closing Balance, December 31, 2008 $ - Attachments: None Report CS 09-09 Date: May 11, 2009 Subject: 2008 Building Permit Stabilization Reserve Fund Page 3 Prepared By: Approved / Endorsed By: S n Karwowski Gillis A. Paterson Manager, Finance & Taxation Director, Corporate Services & Treasurer SK/vw Copy: Chief Administrative Officer Recommended for the consideration of Pickeriin /City Council ( 0 0 - ( 4 Thomas J. Q 'nn, RD R., CMM-ifl Chief AdmiAtrative Officer Call0~ REPORT TO EXECUTIVE COMMITTEE PICKERING Report Number: CS 10-09 Date: May 11, 2009 1 '59 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Investment Portfolio Activity for the Year Ended December 31, 2008 Recommendation: That Report CS 10-09 of the Director, Corporate Services & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2008 be received for information. Executive Summary: The following report and attachments represent a summary of the investment activity and year end balance in the portfolio. Investment activity for the year 2008 totaled approximately $182.7 million with a year end balance in the portfolio of approximately $66.8 million. Current Fund investments are limited to one year or less and Reserve Funds to 10 years or less under the Council approved policy. As discussed below and as confirmed by the attached Performance Report from BMO Nesbitt Burns, the return on the City's portfolio has performed favourably comparative to market benchmarks again. Financial Implications: Total investment income, including bank account interest for 2008 was $2.5 million of which $1.1 million was for the Current (Operating) Funds. Sustainability Implications: This report does not contain any sustainability implications. Background: The City's investment portfolio is comprised of two main areas: Reserve Funds and balances available in the Current Fund when not required to meet current operating expenditures. This latter balance can vary greatly depending upon many factors including the timing of the receipt of property taxes and levy payments to the School Boards and the Region. Investments are undertaken as one consolidated pool of funds and interest earned is credited back to the appropriate funds. As the Treasurer of the City of Pickering there are certain information and opinions that I must report under Provincial Regulation to the Committee and Council. The attached schedules are also included as part of the information requirements. The portfolio balance at December 31, 2008 of $66.8 million (2007 - $51.1 M) is significantly higher Report CS 10-09 Date: May 11, 2009 Subject: Investment Portfolio Activity for the Year Ended Page 2 December 31, 2008 ~ 6n i than prior year by approximately $15.7 million. Debt proceeds of $8.5 million and a provincial grant from the Investing in Ontario Act of $3.9 million, both received in November, contributed to the increased short-term investment balance of approximately $34.2 million (2007 - $20.5M). As expenditures are incurred on the related capital projects this short-term balance will decrease. The overall increase in the Reserve Fund balances of approximately $4.0 million led to the increased long-term investment balance of $29.6 million (2007 - $26.4M). The portfolio performed exceptionally well during 2008 with a weighted yearly rate of return of 4.92% (2007 - 4.27%) on the combined short-term and long-term investments excluding interfund investments. This was achieved by providing a more favourable mix between short-term (highly liquid) and longer term investments. In addition to taking advantage of selling some bonds early when they were selling at a premium and recognizing a monetary gain. The average return on interfund investments was 4.1% (2007 - 4.1 which is the same as prior year. As you are aware investment parameters are much narrower for the City than permitted for money market funds due to the Municipal Act and Regulations limiting the selection of qualified investments for municipal entities. However, notwithstanding these restrictions, the annual return of 4.92% continues to out perform the annual returns for the CIBC World Markets 91-Day T-Bill Index (3.1%) and the Morningstar Canadian Money Market Mutual Fund Index (2.8%). These returns are deemed comparative benchmarks for reviewing the portfolio's performance and considered the standard for analysis of investment funds in the industry. As indicated in last year's report, there was a concerted effort made last year to increase the portion of long-term investments to the overall portfolio to allow the City to take advantage of more stable rates of return rather than fluctuating with the short-term markets. You can see from the portfolio's rate of return compared to the performance indicators this has proven to be quite successful leaving the City somewhat protected from the decline in the short-term rates over the course of 2008. Of the year end total portfolio of some $66.8 million, approximately $29.6 million or 44.2% were external long-term investments and approximately $3.0 million or 4.5% were Interfund Investments (Internal Loans). The balance of approximately $34.2 million is short-term investments of 90 days or less. It is my opinion that all investments were made in accordance with the Investment Policy approved by Council. Report CS 10-09 Date: May 11, 2009 Subject: Investment Portfolio Activity for the Year Ended Page 3 December 31, 2008 161 Attachments: 1. Investment Activities for 2008 2. Outstanding Investments as at December 31, 2008 3. Correspondence dated March 13, 2009 from BMO Nesbitt Burns Prepared By: Approved / Endorsed By: 5 7ristine Senior Gillis A. Paterson Manager, Accounting Services Director, Corporate Services & Treasurer KS:vw Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ~A) Thomas J. 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(D O Y U ~ 0 Op OU L O N M M M ~ O fl a) '0 N C O a) U) U a' co p m m C L O' C 7C C w 0 0 0 Y 0 O N L) m N O 0- 3t m0)oN a °a\) o 0 0)0 oof~ mom a- a) -C 0.U-0"O C C NI N co N C) 't m M 0 a) a) oZ (D cn Q a) O~ V M M 0 E L c0 cCL9 a) 'D C ns y 3 Em C L -C _ a) w E w E L-C :5 N y.~d C o o N LL O~ Ny,N C .C c U 0) U C 00 0) 3 Co C L 0 'a NI M N N N E 0 c0 ~ U y>, N U) Z a) -0 ~$C~0~~, ECD C~O a)oE c ' a3 a) U) to 7 a) vi U) m CA C O L O U) a C09 O~ C C (0 CU m y p d 'Cf a) 70 3Y>,Uc 'E ~~E ~ O L a) '0 O " 4) O C~ O` O .C 0_ O a) w N 0 w a) - N Q) L CL ca Co O (6 ca (n C N 70 Q) cu > M L O w C ns O _ m cn -0 7 O O 7 O-0.0 > I U) cn 7 to a) 7 > E Q N M Q) O C. vi c C- c -E (D c c 'cp w m E a) cn rn c a) C 0 2 aa)) m 6 U) C Q) L E C w O C E a) U O L > U O O a) c 0> (4 O U > ca a) O U (n 3 7 (n a) O U 0- C V w O ns LL O a) 41 X a) N C B a m x Q > v LL O> Z > - CU a) '0 a) 2 cu -Fu E Q) C.. O CU > O C N >'Or- U a)d CU LL (U 2 15 -Z6 - E C O O- a O ` C a) ca m C* m co E N C O 'U c -0 0 QL Co 'm CL IE5 U) r 0) LL E U) 0 U) U) c p o ji a)>, U _0 MC U) ~'m>v)o dam 0 O N` O C U Z E> .c C0 0 iL ~ M-C 0) 0) M c p 0'~ > - E~ ~ -0 U m~~ c cn 0 as C o C o 0 0)U) LL L Co I-- cu E Lx' a) C O F- N U ao LLLy cq ~U 3 U 0~ U ° U ) a in Q>m Caw o~ REPORT TO EXECUTIVE COMMITTEE _T~ PiTCKERI VG Report Number: CS 11-09 Date: May 11, 2009 169 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2009 Annual Repayment Limit for Debt and Financial Obligations Recommendation: That Report CS 11-09 of the Director, Corporate Services & Treasurer regarding the 2009 Annual Repayment Limit for Debt and Financial Obligations be received for information. Executive Summary: The Annual Repayment Limit presented in this report represents the maximum amount which the City has available to commit to payments relating to debt and financial obligations. Financial Implications: Not applicable Sustainability Implications: An update to the Annual Repayment Limit is required to determine the annual repayment limit for both internal and external borrowings. This update is required to enable the City to borrow externally. Background: Recently, the Ministry of Municipal Affairs and Housing (MMAH) provided information regarding the City's 2009 Debt and Obligation Repayment Limit. Debt for these purposes includes all forms of loans, leases and other long term financial obligations and commitments. The 2009 Annual Repayment Limit (ARL) was calculated based on 25 percent of 2007 net own-source revenues as reported in City of Pickering's 2007 Financial Information Report (FIR) submitted to the Ministry of Municipal Affairs and Housing (MMAH). The FIR was prepared in conjunction with the annual financial statements. Own-source revenues represent generally the discretionary revenues of a municipality including property taxes, user fees, licenses and fines and exclude all grants, internal transfers and extraordinary items such as the one time sale of land or other fixed assets and non-discretionary items such as development charges. Report CS 11-09 May 11, 2009 Subject: 2009 Annual Repayment Limit for Debt Page 2 170 and Financial Obligations The calculated 2009 ARL based on 25% of net revenue fund, after taking into account net debt charges reported to MMAH is $11,699,320. This is based upon the 2007 Financial Information Return. Based on the 2009 Budget, the total annual principal and interest charges and all other financial obligations as recorded in the City's books are $4,265,968 out of which $3,028,718 for the annual charges has been reported to the MMAH as required. Taking into account the difference of $1,237,250 ($4,265,968 - $3,028,718), being the amount included in the City's books for annual charges pertaining to borrowings from 2008 to 2009 ($1,193,517), and photocopiers contracts ($43,733), the net ARL available for 2009 would have to be reduced to $10,462,070. The net ARL of $10,462,070 for 2009, as adjusted, represents the maximum additional principal and interest payment for the year that could be undertaken without the Ontario Municipal Board approval. This calculation does not measure affordability nor take into account other commitments the City may have and the need to change levels of service or raise property taxes to maintain the debt repayment amount. This limit represents the maximum amount which the municipality has available for approval and certification by the Treasurer as of December 31, 2008 to commit to payments relating to debt and financial obligations. The limit is effective January 1, 2009. For illustration purposes, if the City could borrow at 7%, the rate used by MMAH in the calculation, the net ARL of $10,462,070 would allow it to undertake additional long term borrowing as follows: Terms Debt Amount a) 5 years 42,896,552 b) 10 years 73,481,201 c) 15 years 95,287,634 d) 20 years 110,835,318 Attachment: 1. Letter from the Ministry of Municipal Affairs and Housing dated January 5, 2009 Report CS 11-09 May 11, 2009 Subject: 2009 Annual Repayment Limit for Debt Page 3 and Financial Obligations 171 Prepared By: Appro ed /Endorsed By: Caryn Kong Gillis A. Paterson Senior Financial Analyst ? Director, Corporate Services & Treasurer GAP:ck Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Thomas J. Qui , RDM CMM Ilf Chief Adminis rative Officer .-d ;t- MENT #TO f P©RT# L S. 11-03 172 Ministry of Ministere des Municipal Affairs Affaires municipales Ontario and Housing et du Logement Municipal Finance Policy Branch 777 Bay Street, 13th Floor 777, Rue Bay, 131 etage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Q~T op y' Phone: (416) 585-6310 Telephone: (416) 585-6310 Fax: (416) 585-6315 Telecopieur: (416) 585-6315 fc C°RpoRq January 5, 2009 Dear Municipal Treasurer, Clerk/Treasurer: I am pleased to enclose a report showing your municipality's 2009 Annual Repayment Limit (ARL) respecting long-term debt and financial obligations. Your 2009 ARL was calculated based on 25 percent of your 2007 net own source revenues as reported in your 2007 FIR. Note that revenues for municipal electrical utilities are not included in the calculation of the ARL, in accordance with Public Sector Accounting Board (PSAB) guidelines. If you require any further information, please contact the appropriate Municipal Services Office of the Ministry of Municipal Affairs and Housing (list enclosed). `1rOiirs truly Frances Johnston Director (A) Enclosures 1322(06195) 173 Minisby of Municipal Affairs and Housing Ministere des affaires municipales et du logement 777 Bay Street, 777 rue Bay Toronto, Ontario. Toronto (Ontario) MSG 2E5 MSG 2E5 ANNUAL REPAYMENT LIMIT (UNDER ONTARIO REGULATION 403/02) MMA CODE: 10102 MUNID: 18001 MUNICIPALITY: Pickering C UPPER TIER: Durham R REPAYMENT LIMIT: C $11,699,320 The repayment limit has been calculated based on data contained in the 2007 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2007 to commit to payments relating to debt and financial obligations. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01, 2009. FOR ILLUSTRATION PURPOSES ONLY, the additional long-term borrowing which a municipality could undertake over a 5-year, a 10-year, a 15-year and a 20- year period is shown. Page: 01 of 03 Date Prepared: January 5, 2009 7 4 DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT MUNICIPALITY: Pickering C MMAH CODE: 10102 1.0 GROSS DEBT CHARGES 1.1 Principal SLC 74 3099 01 2,358,938 1.2 Interest SLC 74 3099 02 669,780 1.3 SUBTOTAL Add Lines 1. 1, 1.2 3,028,718 2.0 DEBT CHARGES ON O.C.W.A. PROVINCIAL PROJECT 2.1 Water Projects this municipality only SLC 74 2810 03 0 2.2 Water Projects - share of integrated project(s) SLC 74 2820 03 0 2.3 Sewer Projects this municipality only SLC 74 2830 03 0 2.4 Sewer Projects share of integrated project(s) SLC 74 2840 03 0 2.5 SUBTOTAL Add Lines 2.1 thru 2.4 0~ 3.0 PAYMENT IN RESPECT OF LONG TERM COMMITMENTS AND LIABILITIES SLC 42 6010 01 0 4.0 SUBTOTAL - DEBT CHARGES Add Lines 1.3,2.5,3.0 3,028,718 5.0 AMOUNTS RECOVERED FROM UNCONSOLIDATED ENTITIES 5.1 Electricity (Principal) SLC 74 3030 01 0 5.2 Electricity (Interest) SLC 74 3030 02 0 5.3 Gas and Telephone (Principal) SLC 74 3040 01 + SLC 74 3050 01 0 5.4 Gas and Telephone (Interest) SLC 74 3040 02 + SLC 74 3050 02 0 5.5 SUBTOTAL Add Lines 5.1 thru 5.4 r-- 0~ 6.0 PAYMENTS TO PROVINCE FOR DOWNTOWN REVITALIZATION PROGRAM LOANS SLC 42 5410 01 0 7.0 DEBT CHARGES FOR TILE DRAINAGE AND SHORELINE ASSISTANCE SLC 40 1850 02 + SLC 40 1850 08 0 8.0 SUBTOTAL - DEBT CHARGES TO BE EXCLUDED Add Lines 5.5,6.0,7.0 77-01 9.0 NET DEBT CHARGES 3,028,718 Page: 02 of 03 Date Prepared: January 5, 2009 DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT 17 MUNICIPALITY: Pickering C MMAH CODE: 10102 10.0 TOTAL REVENUE FUND REVENUES SLC 10 9910 01 59,403,743 11.0 FEES FOR REPAYING THE PROVINCE FOR DOWNTOWN REVITALIZATION LOANS SLC 42 5410 01 0 12.0 FEES FOR TILE DRAINAGE AND SHORELINE ASSISTANCE SLC 12 1850 04 0 13.0 GRANTS FROM GOVERNMENT OF ONTARIO, GOVERNMENT OF CANADA AND OTHER MUNICIPALITIES 13.1 Ontario Grants SLC 10 0699 01 + SLC 10 0810 01 241,569 13.2 Canada Grants SLC 10 0820 01 92,156 13.3 Other Municipalities SLC 10 1099 01 157,866 13.4 SUBTOTAL Add Lines 13.1 thru 13.3 491,591 14.0 FEES AND REVENUES FOR JOINT LOCAL BOARDS FOR HOMES FOR THE AGED 0 15.0 NET REVENUE FUND REVENUES Lines 10 less Lines 11,12,13.4,14 C 58,912,152 16.0 25% OF NET REVENUE FUND REVENUE 14,728,038 17.0 ANNUAL REPAYMENT LIMIT 25% of Net Revenue Fund Revenues less Net Debt Charges 11,699,320 SLC denotes Schedule, Line, Column FOR ILLUSTRATION PURPOSES ONLY If the municipality could borrow at 7.0% or 9.0% annually, the annual repayment limit shown in Line 17 above would allow it to undertake additional long-term borrowing as follows: 7.0% Interest Rate: (a) 20 years @ 7.0% p.a. 123,942,763 (b) 15 years @ 7.0% p.a. 106,556,400 (c) 10 years @ 7.0%p.a. 82,171,128 (d) 05 years @ 7.0% p.a. 47,969,522 9.0% Interest Rate: (a) 20 years @ 9.0% p.a. 106,797,777 (b) 15 years @ 9.0% p.a. 94,304,573 (c) 10 years @ 9.0% p. a. 75,082,231 (d) 05 years @ 9.0% p.a. 45,506,275 Page: 03 of 03 Date Prepared: January 5, 2009 ei~ REPORT TO _ ; EXECUTIVE COMMITTEE PICKERING Report Number: CS 12-09 17 6 Date: May 11, 2009 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Section 357/358 of the Municipal Act- Adjustment to Taxes Recommendation: 1. That Report CS 12-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Not Applicable Financial Implications: If approved, the write-off of taxes as contained in this report represents a gross cost of $10,061.05 with a net cost to the City of approximately $1,890.50, the balance being charged back to the Region of Durham and the School Boards. Pickering's share of the costs will be charged to the 2009 Current Budget allocation under General Government - Provision for Uncollectable Taxes. Sustainability Implications: This report does not contain any sustainability implications. Background: The Municipal Act provides the Treasurer with various tax tools regarding the administration and collection of property taxes. Under the provisions of Section 357 of the Municipal Act, reduction of taxes due to fire, demolition, exemption, assessment change or error is allowed for the current year only. Section 358 of the Municipal Act, allows for the reduction of taxes due to assessment error and this section can be applied to property taxes for the two preceding years. Change in realty tax class can translate into lower property taxes if the property went from industrial to commercial tax class or commercial to residential tax class. Demolitions, and other physical changes to a property, such as removing or filling in a Report CS 12-09 Date: May 11, 2009 Subject: Section 357/358 of the Municipal Act - Adjustment to Taxes Page 2 177 swimming pool, or damage caused by fire result in a reduction in assessment and taxes. One property reflects "no change" in their property taxes which is shown as having zeros in the corresponding columns. Municipal Property Assessment Corporation (MPAC) staff have investigated the assessment reduction request. After completing their investigation, they have reached the conclusion that the property does not warrant a reduction in assessment and therefore, an adjustment in property taxes. If the property owner does not agree with MPAC's recommendation, they have the right to appeal to the Assessment Review Board under subsection (7) of the Municipal Act, 2001. Attachments: 1. Section 357/358 Adjustment to Taxes - Taxable Prepared By: Approved / Endorsed By: i racy Parson t(. Gillis A. Paterson Acting, Coordinator Taxation Services Director, Corporate Services & Treasurer GAP:tp Co : Chief Administrative Officer Recommended for the consideration of Pickering City Council Thomas J. inn, RD , CMM Chief Admi istrative Officer oI-eto C, In Cc .3 Mq o -TO REPORT# / Dq 178 Q N° F O M ~ to ATTACHMENT# ° O r z rn°ooNitir*.: It 0 co o N M M e- 1- N r O a0 N Q co M M r N er p W Z LO O f` (D r N 0 hOIt hr r d'OOo i. co w LI tO, ti N N co LL N r r M } N O O O U~ O O~ C4 N 0) co 00 r r co r w Cf> to 0 q m r Go r f• f` N D to tf> Cc 0 0 W Z 0 0 7 0 0 J CV N r 00 00 J N N r r r O O O O O O O O O O O 0 N N M r r F- 0 0 0 0 0 N f• co 01 co to Z W W O C) 0 CD O O O O W C A N N N N N Y N o0 U N LL p co Z O Q 2 W co h M F U Lf) Z ~ O Q aww Ix WWWIx 0 U O oaX00 W LL Z Z W U U V) Z QQWZZ O S S co - - N U U p W W < U) JNN LU U) N D N co Q Q 0 JJx00 U U N J J N H U D W W O QZ S J W M N T) Q ~OJC7JJ Z -J WZ _0~r W W LL W X X ~QVZZ ZWO.WW 0 J LL S X co C,4 w a O Q Q N Q co ~U m m CL ~cowrnrn a 00000 Q MN~ t01~ gtff 04 04