HomeMy WebLinkAboutApril 20, 2009
Council Meeting
Agenda
PI KERI Monday, April 20, 2009
Council Chambers
7:30 pm
IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:00 PM
1) INVOCATION
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
11) DISCLOSURE OF INTEREST
III) ADOPTION OF MINUTES PAGE
Council Minutes, March 23, 2009 1-23
Planning & Development Committee Minutes, 24-31
April 6, 2009
Executive Committee Minutes, April 14, 2009 32-36
IV) PRESENTATIONS 37
V) DELEGATIONS 38
VI) CORRESPONDENCE 39-100
VII) COMMITTEE REPORTS 101-106
a) Report PD 2009-05 of the Planning & Development Committee
b) Report EC 2009-04 of the Executive Committee
VIII) REPORTS - NEW AND UNFINISHED BUSINESS
IX) MOTIONS AND NOTICE OF MOTIONS 107-109
X) BY-LAWS 110-112
XI) OTHER BUSINESS
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p I C K E N G Linda Roberts
Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
Email: Iroberts(&citvofr)ickerina.com
XII) CONFIRMATION BY-LAW
FOR INFORMATION ONLY
• Minutes of the Committee of Adjustment, March 4, 2009
• Minutes of the Sustainable Pickering Advisory Committee, March 5, 2009
• Minutes of the Waterfront Coordinating Committee, March 19, 2009
• Civic Awards, March 23, 2009
• Minutes of the Accessibility Advisory Committee, March 25, 2009
• Minutes of the Taxicab Advisory Committee, March 31, 2009
• Minutes of the Heritage Pickering Advisory Committee, March 31, 2009
• Minutes of the Advisory Committee on Race Relations & Equity, April 2, 2009
Citq Council Meeting Minutes
Monday, March 23, 2009
7:30 PM
Council Chambers
PRESENT:
Mayor David Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
A. Allison - City Solicitor
D. Wilcox - City Clerk
C. Rose - Manager, Policy
G. McGregor - Principal Planner - Policy
L. Harker - Coordinator, Records & Elections
(1) INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) DISCLOSURE OF INTEREST
Councillor McLean made a declaration of interest under the Municipal Conflict of
Interest Act with respect to Report PD 14-09, S. R & R Bay Ridges Ltd, as he has sold
property within the development. Councillor McLean did not take part in the discussion
or vote on the matter.
(III) ADOPTION OF MINUTES
Resolution # 52/09
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Moved by Councillor Johnson
Seconded by Councillor McLean
In Camera Council Minutes, February 17, 2009
Council Minutes, February 17, 2009
Planning & Development Committee Minutes, March 2, 2009
Executive Committee Minutes, March 9, 2009 (as amended)
CARRIED
(IV) DELEGATIONS
1. Pat McNeil
Ontario Power Generation
Re: OPG's New Nuclear Build at Darlington Project
Pat McNeil, from Ontario Power Generation gave an update of the Nuclear Build at the
Darlington Site with the aid of a PowerPoint presentation. Mr. McNeil noted that the EA
report is to be submitted in September of this year. Mr. McNeil described the total
socio-economic impacts in Durham Region, and environmental impacts and
emergency plans in the event of an emergency. OPG is committed to having an open
and transparent process throughout this endeavor.
A question and answer period ensued.
2. Bonnie Harkness, CEO
Gayle Clow, Volunteer
United Way of Ajax-Pickering-Uxbridge
Re: Recruitment of Volunteers
Bonnie Harkness, CEO, and Gayle Clow (Volunteer), from the United Way of Ajax-
Pickering-Uxbridge appeared before Council to thank the City of Pickering for their
support in 2008. The United Way of Ajax-Pickering-Uxbridge raised a total of 1.7
million dollars in 2008. Ms. Clow discussed the various volunteer needs of the
program. She noted that 83% of the money raised by the United Way goes to the
agencies, and the volunteers in the programs are pertinent to their success. She
further advised that there exists a particular pressing need on the Citizens Review
Panel, a panel that ensures agencies that apply to the United Way are deserving of the
funds they receive.
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3. Harry Froussios
Senior Planner
Zelinka Priamo Ltd.
Re: Director, Corporate Services & Treasurer, Report CS 05-09
Application for Minor Variance to Sign By-law 2493/87, as amended
- Pickering Brock Centre
- 1755-1805 Pickering Parkway
Harry Froussios, Senior Planner with Zelinka Priamo Ltd. appeared before Council with
regards to Report CS 05-09, Minor Sign Variance Application for 1755-1805 Pickering
Parkway. Mr. Froussios advised that his client is no longer pursuing the video sign
board, but would like to encourage Council to consider approving the remainder of the
application. He stated that the revised request was supported by staff.
A question and answer period ensued.
4. Robert Munshaw
Patrick Dovigi
Damian Rodriguez
Direct Line Environmental Corporation
Re: Amendment to Certificate of Approval
Processing and Transfer Station for Liquid and Soil Industrial Waste
Robert Munshaw, Damian Rodriguez and Patrick Dovigi from Direct Line
Environmental Corporation appeared before Council in support of the Amendment to
Certificate of Approval and to respond to any questions from Council. Mr. Munshaw
provided a brief history of his company, noting it has been in the City of Pickering since
1990.
A question and answer period ensued.
5. Patricia Korol
Re: 555 Mountain Ash Drive - Fence Exemption
(Refer to CORR. 32-091
Patricia Korol, appeared before Council in opposition to the Fence Height Exemption
Application of 555 Mountain Ash Drive. Ms. Korol feels that residents were not
consulted prior to the fence height exemption and that as an open, transparent
government, they should be. Ms. Korol would like Council to consult citizens prior to
fence height exemptions and encourages public consultation and the revision of the
Fence By-law 425/76.
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PlCXERING Monday, March 23, 2009
7:30 PM
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A question and answer period ensued.
6. Wayne Gibson
Re: Traffic Calming on Fairport Road
Wayne Gibson appeared before Council in support of traffic calming on Fairport Road.
Mr. Gibson would like Council to meet with residents to discuss the completion of all
work in 2009. Mr. Gibson advised that all parties were willing to come to an early, cost
effective solution.
7. Charlotte Sheardown
Re: Traffic Calming on Fairport Road
Charlotte Sheardown appeared before Council in opposition to the traffic calming on
Fairport Road. Ms. Sheardown stated that costs of implementing traffic calming are the
biggest obstacle. She did indicate that she was willing to meet with all parties to reach
a consensus decision.
8. Peter Rodrigues
Re: Report PD 13-09 Durham Region Growth Plan
Peter Rodrigues appeared before Council in opposition to Report PD 13-09 with
respect to the Durham Region Growth Plan. Mr. Rodrigues stated that he is not against
development, building houses, or providing jobs, but is opposed to growth that cannot
be sustained. Mr. Rodrigues also noted that he believes environmental assessments
are not being completed, and would like to promote an increase in high-density
developments.
A question and answer period ensued.
9. Angie Jones
Re: Report PD 13-09 Durham Region Growth Plan
Angie Jones appeared before Council in opposition to Report PD 13-09 with respect to
the Durham Region Growth Plan. Ms. Jones questioned why this report did not go to
the Planning & Development Committee prior to Council and questioned the urgency
of the approval of this report. Ms. Jones also noted that the City does not appear to be
supporting agriculture and rural lands, and feels this should be an important
component of the Durham Region Growth Plan.
A question and answer period ensued.
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10. Steve Murray
Re: Report PD 13-09 Durham Region Growth Plan
Steve Murray appeared before Council in opposition to Report PD 13-09 due to his
concern on the impact on prime agricultural land. He outlined his concerns and noted
that he had only recently been made aware of the Growth Plan and was strongly
opposed to this.
A question and answer period ensued.
11. Ashwin Baskaran
Re: Nuclear Issues
Ashwin Baskaran appeared before Council in opposition to nuclear refurbishment in
the City of Pickering. Mr. Baskaran described his involvement with SANE, Students
Against Nuclear Energy and described the human health effects of radiation and high
levels of tritium in water. Mr. Baskaran also discussed alternatives to nuclear power,
which includes healthier and greener alternatives such as wind, solar, and geo-thermal
energy.
12. Chai Kalevar
Re: Nuclear Issues
Chai Kalevar appeared before Council in opposition to nuclear refurbishment in the
City of Pickering. With the aid of a PowerPoint presentation, Mr. Kalevar described the
effects of tritium in water, and outlined his suggestions in lieu of nuclear energy.
Council took a recess at 10:15 pm and reconvened at 10:25 pm.
(V) CORRESPONDENCE
1. CORR. 26-09
ANGIE HACHE, CITY CLERK
CITY OF GREATER SUDBURY
P O Box 500 Stn A
200 Brady Street
Sudbury, ON P3A 5P3
Resolution #53/09
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Moved by Councillor Dickerson
Seconded by Councillor Littley
That CORR. 26-09 from Angie Hache, City Clerk, City of Greater Sudbury,
requesting Council's endorsement of a resolution passed by the City of Greater
Sudbury on February 11, 2009 concerning the regulation and provision of resources
to monitor retirement homes be endorsed.
CARRIED
2. CORR. 27-09
DIRECTOR, PLANNING & DEVELOPMENT
CITY OF PICKERING
Resolution #54/09
Moved by Councillor Dickerson
Seconded by Councillor Johnson
1. That CORR. 27-09 from the Director, Planning & Development dated March 18, 2009
with respect to an Application to Amend Ministry of the Environment Certificate of
Approval #A680301, from Direct Line Environmental Services inc. for property
municipally known as 1048, 1060/1070 Toy Avenue be supported subject to several
conditions related to site operations and site plan approval. These conditions include:
• That the owner receive revised site plan approval from the City prior to commencing
the additional activities sought through the C of A amendment application;
• that the outdoor soils storage activity be limited to the northern property (1070 Toy
Avenue) and be restricted to a maximum height of 6.0 metres;
• that the facility only receive soil for treatment from the Province of Ontario; and
2. That the City Clerk advise the Ministry of the Environment and Direct Line
Environmental Services Inc. of Council's decision.
CARRIED
3. CORR. 28-09
ROGER HANMER, REGIONAL DIRECTOR
MINISTRY OF TRANSPORTATION
Central Region 2nd Floor, Bldg. D
1201 Wilson Ave.,
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Downsview, ON M3M 1J8
A question and answer period ensued.
Resolution #55/09
Moved by Councillor Dickerson
Seconded by Councillor Johnson
That CORR. 28-09 from the Ministry of Transportation in response to Report OES 46-08 of
the Director, Operations & Emergency Services with respect to West Duffins Creek Bridge
be received and further that Council confirm their previous position as outlined in Report
OES 46-08 and copy MPP's on their response.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
4. CORR. 29-09
TERRI D. DANIELS
ROGERS WIRELESS PARTNERSHIP
8200 Dixie Road & Development
Brampton, ON L6T OC1
Resolution #56/09
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That CORR. 29-09 from Terri D. Daniels, Rogers Wireless Partnership with respect
to a proposal by Rogers Communications Inc. to install wireless communications on
City owned property municipally known as Lots 34 and 35, Concession 5 be referred
to Planning & Development Committee with the Director, Planning & Development to
report on the matter.
CARRIED
5. CORR. 30-09
ULLI S. WATKISS, CITY CLERK
CITY OF TORONTO
City Hall, 12th Floor West
100 Queen Street West
Toronto, ON M51-1 2N2
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Resolution #57/09
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That CORR. 30-09 from Ullis S. Watkiss, City Clerk, City of Toronto, with respect to a
resolution passed on January 27 and 28, 2009 regarding the development of
regulations which will ensure that comprehensive and effective energy efficiency
measures are in place and to take immediate steps to improve protection for tenants
from negative impacts of sub-metering be received for information.
CARRIED
6. CORR. 31-09
RESIDENTS CORRESPONDENCE
RE: PROPOSED INCINERATOR
Resolution #58/09
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That CORR. 31-09 from Whitby residents Chris White and Rebecca Harrison
expressing concerns with respect to the proposed incinerator site in Clarington and
the location and times of the meetings be received for information.
CARRIED
7. CORR. 32-09
TOM LAWSON
R.R. 2
Port Hope, ON L1A 3V6
Resolution #59/09
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That CORR. 32-09 from Tom Lawson expressing concerns with respect to the
Pickering B refurbishment be received for information.
CARRIED
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8. CORR. 33-09
PATRICIA KOROL
545 Mountain Ash Drive
Pickering, ON L1W 3Z8
A question and answer period ensued.
Resolution #60/09
Moved by Councillor McLean
Seconded by Councillor Pickles
That CORR. 33-09 from Patricia Korol with respect to an exemption to Fence By-law
No. 425/76 for 555 Mountain Ash Drive, Pickering be received for information.
CARRIED
9. CORR. 34-09
KIMBERLEY KITTERINGHAM
TOWN CLERK
TOWN OF MARKHAM
101 Town Centre Boulevard
Markham, ON UR 9W3
Resolution #61/09
Moved by Councillor Dickerson
Seconded by Councillor Littley
That CORR. 34-09 from Kimberley Kitteringham, Town Clerk, Town of Markham with
respect to a resolution passed on February 10, 2009 seeking Council's support
regarding the establishment of federal tax incentives for heritage properties be
endorsed.
CARRIED
10. CORR. 35-09
LYNDA SHEPHERD
THE CANADIAN HEARING SOCIETY
13-575 Thornton Road North
Oshawa, ON L1 J 81_5
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Resolution #62/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR.. 35-09 from Lynda Shepherd, The Canadian Hearing Society requesting
the City of Pickering proclaim May, 2009 as Hearing Awareness Month be
proclaimed.
CARRIED
11. CORR. 36-09
SARA LAWSON
COMMUNITY DEVELOPMENT COORDINATOR
PARKINSON SOCIETY CANADA CENTRAL &
NORTHERN ONTARIO
4211 Yonge Street, Suite 321
Toronto, ON M2P 2A9
Resolution #63/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 36-09 from Sara Lawson, Community Development Coordinator,
Parkinson Society Canada Central & Northern Ontario requesting the City of
Pickering proclaim April, 2009 as Parkinson's Disease Awareness Month be
proclaimed.
CARRIED
12. CORR. 37-09
ELAINE GORAJ
FUNDRAISING & PROGRAM DEVELOPMENT
CHILD FIND ONTARIO
440A Britannia Road East
Mississauga, ON L4Z 1X9
Resolution #64/09
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Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 37-09 from Elaine Goraj; Fundraising & Program Development, Child
Find Ontario, requesting the City of Pickering proclaim May 25, 2009 as Green
Ribbon of Hope Campaign and National Missing Children's Day be proclaimed.
CARRIED
13. CORR. 38-09
MARISA CARPINO
SUPERVISOR, CULTURE & RECREATION
CITY OF PICKERING
Resolution #65/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 38-09 from Marisa Carpino, Supervisor, Culture & Recreation, City of
Pickering, requesting the City of Pickering proclaim March 21, 2009 as International
Day for the Elimination of Racial Discrimination be proclaimed.
CARRIED
14. CORR. 39-09
MARISA CARPINO
SUPERVISOR, CULTURE & RECREATION
CITY OF PICKERING
Resolution #66/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 39-09 from Marisa Carpino, Supervisor, Culture & Recreation, City of
Pickering, requesting the City of Pickering proclaim May, 2009 as Asian Heritage
Month be proclaimed.
CARRIED
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VI) COMMITTEE REPORTS
a) REPORT EC 2009-03 OF THE EXECUTIVE COMMITTEE
1. Director, Operations & Emergency Services, Report OES 12-09
First Nations Trail Project - Western Gateway
COUNCIL DECISION
1. That Report OES 12-09 of the Director, Operations & Emergency Services
regarding the First Nations Trail Project - Western Gateway be received;
2. That Council acknowledge that staff will be proceeding with the tendering of the
Western Gateway project prior to 2009 budget approval;
3. That, notwithstanding the provisions of the City's Purchasing Policy, Council
approve the appointment of Johnson Sustronk & Weinstein to provide consultant
services for the Western Gateway project at an estimated cost of $30,000;
4. That Council provide approval to modify the 1977 agreement with the City of
Toronto, to relieve them from the responsibility to maintain the eastern
approaches to the Rouge River pedestrian bridge;
5. The Council provide approval to enter into an agreement with the Canadian
National Railway Company, for the reconstruction of the pedestrian crossing
under the CN Rail lines; and
6. That a copy of this report be forwarded to the TRCA for their information.
3. Director, Corporate Services & Treasurer, Report CS 03-09
Formal Quotations - Quarterly Report for Information
COUNCIL DECISION
That Report CS 03-09 of the Director, Corporate Services & Treasurer regarding
Formal Quotations - Quarterly Report for Information be received for information.
Resolution #67/09
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Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That the Report of the Executive Committee EC 2009-03, dated March 9, 2009, be
adopted, save and except Item 2.
CARRIED
2. Director, Corporate Services & Treasurer, Report CS 05-09
Application for Minor Variance to Sign By-law 2493/87, as amended
- Pickering Brock Centre
- 1755 - 1805 Pickering Parkway
Resolution #68/09
Moved by Councillor Dickerson
Seconded by Councillor Johnson
That the rules of procedure be suspended in order to include 3 d) to the
recommendation as outlined in page 99 of the agenda.
CARRIED ON A 2/3
MAJORITY VOTE
COUNCIL DECISION
1. That Report CS 05-09 of the Director, Corporate Services & Treasurer be
received;
2. That the application for minor variance to Sign By-law 2439/07, as amended,
submitted by Bayfield Realty Advisors on behalf of Pickering Brock Centre, for
property municipally known as 1755-1805 Pickering Parkway, be approved as
follows;
a) The request to permit an increased height for the proposed pylon sign '132',
Highway 401 frontage;
b) The proposed roof top signage for Unit A16;
3. That the application for minor variance to Sign By-law 2439/07, as amended,
submitted by Bayfield Realty Advisors on behalf of Pickering Brock Centre, for
property municipally known as 1755-1805 Pickering Parkway, be approved as
follows;
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c) The request to permit an increased height for pylon sign '131', Brock Road
frontage;
d) The request to permit an increased height for pylon sign '133', Pickering
Parkway frontage is approved; and
4. That the appropriate officials be given the authority to give effect thereto.
CARRIED
(VII) NEW AND UNFINISHED BUSINESS
1. Director, Planning & Development Report PD 13-09
Region of Durham's Growth Plan Implementation Study -
Proposed Amendment to the Regional Official Plan
Detailed discussion ensued on this matter.
Councillor Johnson provided written comments from David Clark for distribution to
Council. Mr. Clark outlined his objections to the proposed Durham Region Growth Plan
and his concerns on the impacts of prime agricultural land.
Written comments from Doris Hopper-Riede were provided to Council regarding her
objection to the Durham Region Growth Plan and her concern on the impact of prime
agricultural land.
Resolution #69/09
Moved by Councillor McLean
Seconded by Councillor Littley
1. That Report PD 13-09 of the Director, Planning & Development, regarding the
Region of Durham's Proposed Amendment to the Durham Regional Official Plan
to incorporate recommendations of the Region of Durham's Growth Plan
Implementation Study, and to incorporate Food Security Principles be received;
2. That the comments contained in Report PD 13-09 on the Proposed Amendment
to the Regional Official Plan to implement the Region of Durham Growth Plan
Implementation Study be endorsed, and that Council request the Region to
incorporate the following changes:
a) the land use structure as shown on Exhibit 4 to the proposed Amendment
and provided as Appendix I to Report PD 13-09 be revised as follows:
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i) replace the Regional Centre designation with a new Urban Growth
Centre designation for downtown Pickering;
ii) designate a Future Regional Centre designation, at Salem Road and
the Seventh Concession Road in northeast Pickering;
iii) delete the Regional Corridor overlay along Taunton Road and delete
the Living Area designation on lands located between Taunton Road
and the C.P. Rail line within the Duffin Heights Neighbourhood; and
iv) add the Regional Corridor overlay along Brock Road between the
Highway 401 interchange and Bayly Street;
b) the transit priority network as shown on Exhibit 8 to the proposed
Amendment and provided as Appendix II to Report PD 13-09 be revised as
follows:
(i) replace the future commuter station symbol with a transportation hub
symbol for the GO Train Station in Seaton; and
c) the detailed comments and revisions to the policies of the proposed
Amendment provided as Appendix III to Report PD 13-09 be incorporated
into the final Amendment to the Regional Official Plan;
3. That Council support the Region's commitment to undertake the Infrastructure
and Fiscal Analysis to address infrastructure, transit and servicing costs relating
to new urban areas identified on Exhibit 4 to the Region's proposed Amendment
and provided as Attachment #3 to Report PD 13-09;
4. That Council request the Ministry of Energy and Infrastructure to extend the
required Growth Plan Conformity submission deadline by one year, from
June 16, 2009 to June 16, 2010 for the City of Pickering; and
5. Further, that a copy of Report PD 13-09 and Pickering Council's resolution on the
matter be forwarded to the Region of Durham, other Durham Area Municipalities,
the Ministry of Energy and Infrastructure, the Ministry of Municipal Affairs and
Housing, and the Ministry of Transportation.
CARRIED ON A RECORDED
VOTE LATER IN THE MEETING
(See Following Motions)
Resolution #70/09
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Moved by Councillor Littley
Seconded by Councillor McLean
That Item 2 a) of the main motion be amended by adding the following as part v;
"add Pickering's Urban Growth Centre population and employment of 26,800 jobs
and persons at a ratio of 1:1."
MOTION DEFEATED ON A
RECORDED VOTE
YES NO
Councillor Johnson Councillor Dickerson
Councillor Littley Councillor O'Connell
Councillor McLean Councillor Pickles
Mayor Ryan
Resolution #71/09
Moved by Councillor Littley
Seconded by Councillor O'Connell
That the main motion be amended by adding Item #4, and the balance be
renumbered accordingly;
"That the Region of Durham defer the decision of designating the North-East
Pickering "whitebelt lands" in the Regional urban boundary until at least the first five
year review of the Region's "Growing Durham" growth plan; and
That the information from the fiscal and updated watershed study be used to make
informed decisions in regard to urban expansion into the area."
MOTION DEFEATED ON A
RECORDED VOTE
YES NO
Councillor Littley Councillor Dickerson
Councillor O'Connell Councillor Johnson
Councillor McLean
Councillor Pickles
Mayor Ryan
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Resolution #72/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That the main motion be amended by adding Item #4 and renumbering accordingly:
"That the Proposed Amendment to the Regional Official Plan to implement the
Region of Durham Growth Plan Implementation Study be amended to exclude all
references to Seaton."
MOTION DEFEATED ON A
RECORDED VOTE
YES NO
Councillor Dickerson Councillor Johnson
Councillor O'Connell Councillor Littley
Councillor McLean
Councillor Pickles
Mayor Ryan
Resolution #73/09
Moved by Councillor Pickles
Seconded by Councillor McLean
That the main motion be amended by adding the following as Item #5 and the
balance renumbered accordingly;
The Region, in discussions with City staff, will clarify the population and employment
figures, along with the ratio of population to employment in Northeast Pickering,
Seaton and the existing Pickering urban area, including separate figures for the
corridors and the urban growth centre, including the airport and non-airport
employment figures.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
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Resolution #74/09
Moved by Councillor Pickles
Seconded by Councillor Johnson
That the main motion be amended by adding the following as Item #6 and the
balance renumbered accordingly;
That the Region of Durham be advised that the Council of the City of Pickering
hereby reconfirms its position that it does not support a Pickering airport and that
any growth assumptions of the study should not be based on the introduction of an
airport.
CARRIED
The main motion, as amended, was then CARRIED ON A RECORDED VOTE AS
FOLLOWS:
YES NO
Councillor Johnson Councillor Dickerson
Councillor McLean Councillor Littley
Councillor Pickles Councillor O'Connell
Mayor Ryan
2. Director, Planning & Development, Report PD 14-09
S.R. & R. Bay Ridges Ltd.
Addendum to Report Number PD 47-08
-Parkland Convevance
Detailed discussed ensued on this matter.
Resolution #75/09
Moved by Councillor Littley
Seconded by Councillor Johnson
1. That Report PD 14-09 of the Director, Planning & Development be received;
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2. That Council confirm the requirement that S.R. & R. Bay Ridges Ltd. ("SR&R")
pay the sum of $533,250 in lieu of the conveyance of parkland in relation to the
redevelopment of the lands in the former Bay Ridges Plaza;
3. That payment of the total parkland amount of $533,250 be phased to coincide
with the issuance of above-ground building permits for each of the three phases
of the site's redevelopment - the first being the construction of 110 townhouses,
the second being the construction of Building/Tower A (236 units), and the third
being the construction of Building/Tower B (141 units) and the remaining
10 townhouses; and
4. Further, that $81,976.87 of the $200,000 already paid on account of parkland
be returned to SR&R in order to be consistent with a phased payment
approach.
CARRIED
3. Director, Operations & Emergency Services, Report OES 14-09
Dunbarton Indoor Pool Renovation Project
-Tender No. T-17-2008
-Request for Additional Funding
Resolution #76/09
Moved by Councillor Littley
Seconded by Councillor Johnson
1. That Report OES 14-09 of the Director, Operations & Emergency Services
regarding additional funding for the Dunbarton Indoor Pool Renovation
Project be received;
2. That additional expenditures in the total amount of $150,000 (GST
excluded) be approved;
3. That Council authorize the Director, Corporate Services & Treasurer to
finance the additional required expenditures from funds received under the
"Investing in Ontario Act, 2008"; and
4. That the appropriate City of Pickering officials be authorized to take any
actions necessary to give effect thereto.
CARRIED
19
Czcy oo Council Meeting Minutes
Monday, March 23, 2009
7:30 PM
2 0 Council Chambers
(VIII)NOTICE OF MOTION
1. _ INCREASING ORGAN DONATIONS - SAVING LIVES fDEFERREDI
WHEREAS according to media reports there are nearly 1,700 Ontarians waiting for organ
transplants; and
WHEREAS according to media reports, there are about 4,000 Canadians waiting for organ
transplants; and
WHEREAS according to media reports, 140 to 250 people die each year in Canada
awaiting organ transplants; and
WHEREAS according to the Canadian Medical Association Journal presumed consent,
making every eligible person automatic organ donor upon death unless they specifically opt
out ahead of time, is practiced in various forms in Europe in countries such as Belgium and
Spain; and
WHEREAS the current system in Ontario requires persons who want to donate their organs
to fill out a donor card to notify family members who are then asked to provide final consent
even if the donor filled out an organ donor consent card; and
WHEREAS many good organs that could be donated are being buried or cremated rather
than harvested for those in great need or even dying on waiting lists; and
WHEREAS a recent Toronto Star - Angus Reid poll has found that 64% of Ontarians
support provincial legislation that would make everyone an automatic organ donor unless
they explicitly opt out; and
WHEREAS such legislation would cut a long standing chronic shortage of organ donors
across the province and save many lives.
NOW THEREFORE BE IT RESOLVED THAT
The City of Pickering encourage and support provincial legislation for making every eligible
person an automatic organ donor upon death unless they specifically opt out ahead of time
to address the chronic shortage of organ donations and saving many lives.
This motion be forwarded to the Canadian Transplant Association, the Trillium Gift of Life,
all municipalities in Durham Region, Regional Health & Social Services Committee, Ontario
Municipal Association, and MPP's for Ajax-Pickering and Scarborough East-Pickering.
20
C tq oo Council Meeting Minutes
Monday, March 23, 2009
. Ad
7:30 PM
Council Chambers 21
MOTION WAS DEFERRED
TO THE APRIL COUNCIL
MEETING
(IX) BY-LAWS
6937/09 Being a by-law to appoint By-law Enforcement Officers for the purpose of
enforcing parking restrictions on private property.
THIRD READING:
Councillor Dickerson, seconded by Councillor McLean moved that By-law Number
69374/09, be adopted, and the said by-law be now read a third time and passed and that
the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto.
CARRIED
(X) OTHER BUSINESS
Resolution #77/09
Moved by Councillor Dickerson
Seconded by Councillor Littley
That the rules of procedure be suspended in order to introduce a Notice of Motion with
respect to Traffic Calming on Fairport Road.
CARRIED ON A 2/3
MAJORITY VOTE
a) Fairport Road - Citizens Group for Traffic Calming
Resolution #78/09
Moved by Councillor Dickerson
Seconded by Councillor Littley
WHEREAS Fairport Road has, and continues to be an integral north/south collector road
situated between Kingston Road and the Third Concession; and
21
City Council Meeting Minutes
Monday, March 23, 2009
7:30 PM
2 2- Council Chambers
WHEREAS The volume of vehicular traffic has increased substantially, particularly since
roadway improvements were completed some 10 years ago, with resulting vehicular
movement safety concerns to residents residing on Fairport Road; and
WHEREAS Residents of Fairport Road, for many years have sought the City's and police
assistance in making the roadway safer for pedestrian crossing, for cyclists and for
motorists culminating in the formation of a "Citizens' Group for Traffic Calming" (Group) over
1 year ago; and
WHEREAS The Group have met, with their members and City staff, to present their
suggestions and to discuss various "tools" (opinions) which could be implemented in order
to effect traffic calming on Fairport Road; and
WHEREAS Interested stakeholders from Fairport Road and the surrounding community
came together on March 3rd, 2009 to review and understand the various tools available and
the need for traffic calming but were unable to reach any consensus; and
WHEREAS The suggestion that a further public meeting take place in the Fall of 2009,
following a staff review of comments, to present staff's recommendation(s) has been
deemed by those involved to be far too long a period to wait for a response; and .
WHEREAS The Group designated a member to meet and discuss with a member of the
group opposed, a solution which they believe would appeal to residents on both sides of the
issue; and
WHEREAS Initial findings would indicate that the two factions have tentatively reached an
understanding on a solution which meets the needs of the residents, can be effected in
short order and is cost effective for the City,
BE IT THEREFORE RESOLVED That prior to the Executive Committee Meting of May 11th
2009, City Traffic Engineering staff arrange, and meet, with known representatives of each
side to hear and discuss their solution and that staff pre are a report and recommendation
to be considered by the Executive Committee on May 11 h, 2009; and
FURTHER That any signage and/or solution which would require an amending by-law be
ready for presentation to City Council for determination at the Council Meeting of May 19th
2009; and
FURTHER That any solutions not requiring road work (i.e. pavement removal) as approved
by Council, staff be prepared to complete prior to August 31St, 2009.
CARRIED
22
00 Council Meeting Minutes
Monday, March 23, 2009
7:30 PM
Council Chambers 3
L
b) Councillor O'Connell gave notice of her intention to bring forward a Notice of Motion
regarding the Water Pollution Control Plant.
(XI) CONFIRMATION BY-LAW
By-law Number #6938/09
Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of March 23, 2009.
CARRIED
(XII) ADJOURNMENT
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That the meeting be adjourned at 1:35 am.
CARRIED
DATED this 23rd day of March, 2009
MAYOR DAVID RYAN
DEBI A. WILCOX
CITY CLERK
23
Cry 0~ Planning & Development
Committee Meeting Minutes
Monday, April 6, 2009
24 7:30 pm - Council Chambers
Chair: Councillor Littley
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R.Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ABSENT:
B McLean
J. O'Connell
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
N. Carroll - Director, Planning & Development
C. Rose - Manager, Policy
L. Taylor - Manager, Development Review
S. Gaunt - Principal Planner, Policy
G. McGregor - Principal Planner, Policy
R. Pym - Principal Planner, Development Review
A. Yearwood - Planner
D. Shields -Deputy Clerk
(1) PART `A" INFORMATION REPORTS
1. City Initiated Amendment to the Pickering Official Plan
File: OPA 09-001/P
Council's Recommendations of October 20, 2008 respecting the
Duffin Heights Neighbourhood Environmental Servicing Plan
City initiated Revisions to the Duffin Heights Neighbourhood Development
Guidelines
Part of Lots 15 to 24, Concession 3
City of Pickering
1
Caq Planning & Development
Committee Meeting Minutes
P-1 . Monday, April 6, 2009
7:30 pm - Council Chambers
Chair: Councillor Littley 2 5
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Lynda Taylor, Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also noted
that if a person or public body does not make oral or written submissions to the
City before the by-law is passed, that person or public body are not entitled to
appeal the decision of City Council to the Ontario Municipal Board, and may not
be entitled to be added as a party to the hearing unless, in the opinion of the
Board, there are reasonable grounds to do so.
Grant McGregor, Principal Planner, Policy and Ross Pym, Principal Planner,
Development Review, gave an overview of the City Initiated Amendment to the
Pickering Official Plan regarding the Duffin Heights Neighbourhood
Environmental Servicing Plan and the Duffin Heights Neighbourhood
Development Guidelines.
J. Lappin, 2325 Strathmore Crescent appeared before the Committee in
opposition to the development of the lands. She noted that she had moved to
this area because of the greenbelt and felt that the development would increase
the traffic and create more problems for the area.
S. Tayyeb, 2520 Tillings Road appeared before the Committee representing his
mother, Husna Tayyeb the owner of the property. He noted that they have had
numerous trespassing problems with the developers. He stated that he has had
to call the police and also had his solicitor contact the City Solicitor to put a stop
to the trespassing. He stated that trees had been cut down, bulldozers on more
then one occasion had blocked entrance to their driveway and numerous holes
had been dug in the area to gather soil samples. He stated that at one time his
mother had been approached about selling her property but that was the only
communication she had from the developers, no one contacted her further in this
regard. He stated that they were frustrated with the lack of communication and
outraged at the trespassing on their property. The Tayyeb family is in opposition
to the Duffin Heights development, the greenbelt designation and the adverse
effect it has and plan to challenge it through legal action.
A letter was submitted April 6, 2009 to the Clerk's Division from Tina Wagner,
Tanya Cattley, Stevyn McCoy and Jeffrey McCoy stating their objection to the
Open Space and Natural Heritage designation on their father's property
municipally known as 2538 Tillings Road.
2
Citq o0 Planning & Development
Committee Meeting Minutes
Monday, April 6, 2009
26 7:30 pm - Council Chambers
Chair: Councillor Littley
A letter was submitted April 6, 2009 to the Clerk's Division from Gerald McCoy
stating his objection to the Open Space and Natural Heritage designation on his
property municipally know as 2538 Tillings Road.
2. Zoning By-law Amendment -A 10/09
Pine Ridge Management Inc. and 1331301 Ontario Inc.
1450 and 1525 Pickering Parkway
(Part of Lot 20, Concession 1)
City of Pickering
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Lynda Taylor, Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also noted
that if a person or public body does not make oral or written submissions to the
City before the by-law is passed, that person or public body are not entitled to
appeal the decision of City Council to the Ontario Municipal Board, and may not
be entitled to be added as a party to the hearing unless, in the opinion of the
Board, there are reasonable grounds to do so.
Lynda Taylor, Manager, Development Review, gave an overview of zoning
amendment application A 10/09.
No members of the public in attendance at the public information meeting spoke
in support or opposition to zoning amendment application A 10/09.
3. Zoning By-law Amendment - A 26/08
A. Adjedani & S. Aliyannajad
1234 Kingston Road
(Lot 17, Plan 489)
City of Pickering
A public information meeting was held under the Planning Act, for the purpose
of informing the public with respect to the above noted application.
Lynda Taylor, Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also noted
that if a person or public body does not make oral or written submissions to the
City before the by-law is passed, that person or public body are not entitled to
appeal the decision of City Council to the Ontario Municipal Board, and may not
be entitled to be added as a party to the hearing unless, in the opinion of the
Board, there are reasonable grounds to do so.
3
Citq 0~ Planning & Development
Committee Meeting Minutes
i Monday, April 6, 2009
7:30 pm - Council Chambers 7
Chair: Councillor Littley 2 '
Ashley Yearwood, Planner I, gave an overview of zoning amendment
application A 26/08.
Grant Morris, Planning Consultant for the owner appeared before the
Committee in support of the application. Mr. Morris noted that when the owner
purchased the property he thought he could rezone the property to allow for the
Pizza restaurant but just recently was advised by the Conservation Authority
that the floodplain boundaries had been changed and they would not support
the application. Mr. Morris noted that the owner was in discussions with the
Conservation Authority.
Doug Howard, 1775 Storrington Street appeared before the Committee in
opposition to the commercial zoning and felt that it should remain residential.
He stated that his concerns regarding commercial zoning allowing for a
restaurant would bring food odours to the area, created more garbage which
would attract wildlife or rodents. He questioned what would happen if the pizza
restaurant did not work, what use would come next. Mr. Howard also felt that
this use would put additional strain and damage on the creek which was next to
the property.
Mary Aroukatos the representative for Nancy and Betty Aroukatos, owners of
1222 Kingston Road appeared before the Committee with concerns regarding
the rezoning. She stated that her clients felt that the driveway should not be
moved and noted that there were a number of mature trees along the property
line that should be protected. She stated that they felt once commercial zoning
was allowed then it would just continue to grow in this area. Ms. Aroukatos
also noted the heavy traffic in the area and felt this type of zoning would make
it worse and also noted that there had been flooding problems on the property
and that the grading should be looked at. Ms. Aroukatos noted that if this is
what the City is planning for this area then they should follow the same type of
concept that they planned at the bottom of Liverpool Road where the
commercial units closed early in the evening. She also stated that they
definitely did not want a patio to be allowed. Written submission was received
in the Clerk's Division on April 6th regarding their concerns.
Paul Newman, 1769 Storrington Street appeared before the Committee and
noted his opposition to the Pizza Restaurant for the property. He stated that he
is not opposed to the commercial zoning but it should be office type uses and
not food or drinking type uses. Mr. Newman stated that when rezoning this
area consideration should be given to the surrounding residential component.
4
Crryoo Planning & Development
Committee Meeting Minutes
PICXEFUNG Monday, April 6, 2009
7:30 pm - Council Chambers
28 Chair: Councillor Littley
II) PART `B' - PLANNING & DEVELOPMENT REPORTS
1. Director, Planning & Development, Report PD 12-09
Silver Lane Estates Inc.
Plan of Subdivision 40M-2119/Plan 40R-21358
Final Assumption of Plan of Subdivision
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report PD 12-09 of the Director, Planning & Development regarding
the Final Assumption of Plan of Subdivision 40M-2119 be received;
2. That the highways being Strouds Lane, Treetop Way, Calvington Drive and
Tilson Court within Plan 40M-2119 be assumed for public use;
3. That the services required by the Subdivision Agreement relating to Plan
40M-2119, which are constructed, installed or located on lands dedicated
to, or owned by the City, or on lands lying immediately adjacent thereto,
including lands that are subject to easements transferred to the City, be
accepted and assumed for maintenance, save and except from Blocks 35,
39, 46, Plan 40M-2119 and Parts 1 and 2, Plan 40R-21358, which lands
were required to extend Calvington Drive and Treetop Way sufficient to
provide frontage to Lots within Plan 40M-2339; and
4. That the Subdivision Agreement and any amendments thereto relating to
Plan 40M-2119, save and except from Blocks 35, 39 and 46, be released
and removed from title.
CARRIED
2. Director of Planning & Development, Report PD 15-09
Street Name Change of (Old) Taunton Road east of Brock Road to
William Jackson Drive
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor Dickerson
5
Cz~y o0 Planning & Development
Committee Meeting Minutes
Monday, April 6, 2009
7:30 pm - Council Chambers
Chair: Councillor Littley 29
1. That Report PD 15-09 of the Director, Planning & Development regarding
the street name change of (Old) Taunton Road east of Brock Road, legally
described as:
Firstly: Regional Road #4, being Part Lots 17 and 18, Concession 3, as in
Highway Plan 538 and Part Lot 17, Concession 3, as in C0212542 &
C0213985, except Parts 1 and 2, Plan 40R-24188;
Secondly: Part Lot 16, Concession 3, Part Lot 16, Concession 4 and part
of the Road Allowance between Concessions 3 and 4, designated as Part
1, Plan 40R-23354; and
Thirdly: Part Lot 16, Concession 3, designated as Parts 1 to 5, Plan 40R-
15548, to William Jackson Drive be received;
2. That Council authorize the payment of $175.00 to each household having a
municipal address on (Old) Taunton Road to help offset any inconvenience
and out-of-pocket expenses they will incur as a result of this name change;
and
3. That Council enact a by-law formally changing the name of the above-
noted portions of (Old) Taunton Road east of Brock Road to William
Jackson Drive.
CARRIED
3. Director, Planning & Development, Report PD 16-09
Official Plan Amendment Application OPA 08-002/P
Amendment 17 to the Pickering Official Plan
Informational Revision 14
City Initiated: Complete Applications and Pre-Submission Consultations
City of Pickering
Pickering Official Plan Review
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report PD 16-09 of the Director, Planning & Development on Official
Plan Amendment Application OPA 08-002/P, Amendment 17 to the
6
Citqoo Planning & Development
Committee Meeting Minutes
PICKERE'qG Monday, April 6, 2009
7:30 pm - Council Chambers
Chair: Councillor Littley
Pickering Official Plan, and Informational Revision 14 City Initiated:
Complete Applications and Pre-Submission Consultations be received;
2. a) That Official Plan Amendment Application OPA 08-002/P, initiated by
the City of Pickering, to set out the requirements for complete
applications for official plan amendments, zoning amendments,
approval of draft plans of subdivision and condominium, and approval
of site plans, and to require pre-submission consultation by applicants
with City staff as set out in Appendix I to Report PD 16-09, be
approved;
b) That the Draft By-law to adopt Amendment 17 to the Pickering Official
Plan, to implement the complete application and pre-submission
consultation requirements, as set out in Appendix I to Report PD 16-
09, be forwarded to Council for enactment;
3. That Council adopt Informational Revision 14 as set out in Appendix II to
Report PD 16-09 for inclusion in the Pickering Official Plan;
4. That the Draft By-law to require that applicants consult with City staff prior
to submission of applications for official plan amendments, zoning
amendments, approval of draft plans of subdivision and condominium, and
site plans, as set out in Appendix III to Report PD 16-09, be forwarded to
Council for enactment; .
5. That Council endorse the responses to comments received respecting the
proposed draft official plan amendment contained in Appendix IV - Table 1
- Responses to Comments Received on the Proposed Official Plan
Amendment;
6. That staff:
a) revise planning application forms to include an acknowledgement by
applicants of the obligation to pay for peer review of technical studies,
should the City so require; and
b) update the City's Tariff of Fees By-law to add peer review costs to the
list of charges for planning applications;
7. That Council endorse the Procedures for Pre-Submission Consultation
Meetings detailed in Appendix V of Report PD 16-09; and
7
Crrgo~ Planning & Development
Committee Meeting Minutes
PICXERING Monday, April 6, 2009
7:30 pm - Council Chambers 31
Chair: Councillor Littley
8. Further, that the City Clerk forward a copy of Report PD 16-09 and
Council's resolution on the matter to the Region of Durham, the Toronto
Region Conservation Authority, the Central Lake Ontario Conservation
Authority, the City of Toronto, the Region of York, the Town of Markham,
the Township of Uxbridge, the Town of Whitchurch-Stouffville, the
Township of Scugog, the Town of Whitby and the Town of Ajax and to each
person or public body that provided written or verbal comments at the Open
House, the Public Meeting, the Planning & Development Committee or City
Council Meeting.
CARRIED
(III) ADJOURNMENT
The meeting adjourned at 8:55 pm.
8
CiN Executive Committee
Meeting Minutes
Tuesday, April 14, 2009
32 7:30 pm - Council Chambers
Chair: Councillor McLean
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ABSENT:
R.!Johnson
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
D. Wilcox - City Clerk
K. Senior - Manager, Accounting Services
K. Thompson - Manager, By-law Enforcement Services
(1) DELEGATIONS
(11) MATTERS FOR CONSIDERATION
1. Director, Operations & Emergency Services, Report OES 03-09
Supply & Delivery of Extrication Equipment for Heavy Rescue Vehicle
A brief discussion ensued on this matter.
RECOMMENDATION
Moved by Councillor Dickerson
Seconded by Councillor Littley
1. That Report OES 03-09 of the Director, Operations & Emergency Services
regarding the supply and delivery of Hurst Extrication Equipment be received;
1
Executive Committee
PICKE Meeting Minutes
Tuesday, April 14, 2009
7:30 pm - Council Chambers
Chair: Councillor McLean 33
2. That Council confirm the quotation dated March 18, 2009 from Code 4 Fire &
Rescue (sole source) for the supply and delivery of Extrication Equipment in the
amount of $164,397.45;
3. That the total gross project cost of $164,397.45 (GST included) and the total net
purchase cost of $156,569.00 be approved;
4. That the appropriate officials of the City of Pickering be given the authority to
give effect thereto.
CARRIED
2. Director, Operations & Emergency Services, Report OES 13-09
Pickering Potter's Studio
-Licence Renewal Agreement
Questions arose in relation to the lease being changed and if an increase had been
considered, especially in light of inflation costs.
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor Littley
1. That Report OES 13-09 of the Director, Operations & Emergency Services be
received; and
2. That the Mayor and the Clerk be authorized to execute a licence renewal
agreement to which the Pickering Potter's Studio will be permitted to continue to
operate pottery programs at the Pickering Recreation Complex from April 1,
2009 to March 31, 2012, that is in the form and substance acceptable to the
Director, Operations & Emergency Services and the Chief Administrative
Officer.
CARRIED
3. Director, Operations & Emergency Services, Report OES 15-09
Fire Services
-Uniform and Bunker Gear Acquisition
A brief discussion ensued.
2
citq 0~ Executive Committee
PlCKE Meeting Minutes
Tuesday, April 14, 2009
7:30 pm -Council Chambers
34 Chair: Councillor McLean
RECOMMENDATION
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
1. That Report OES 15-09 of the Director, Operations & Emergency Services
regarding Fire Services Uniform and Bunker Gear Acquisition be received;
2. That Council approve single sourcing of this acquisition through Starfield Lion
Ltd.; and
3. That the appropriate City of Pickering officials be authorized to take any actions
necessary to give effect thereto.
CARRIED
4. Director, Operations & Emergency Services, Report OES 18-09
Winter Control Operations
A detailed question and answer period ensued. Discussion ensued in relation to
snow clearing on Liverpool Road South; the requirement of high power machines in
which to remove the snow and get closer to the curb; utilization of tow trucks for
removal of cars blocking snow removal; costs of gated plows; costs related to
purchasing versus leasing of snow removal vehicles; adaptability of existing fleet to
utilize gated plows; expansion of the seniors snow removal program and if the City
can enhance their existing snow service, and if so, at what cost.
RECOMMENDATION
Moved by Councillor Littley
Seconded by Councillor Pickles
That Report OES 18-09 of the Director, Operations & Emergency Services be
received for information.
CARRIED
5. Director, Corporate Services & Treasurer, Report CS 06-09
Statement of the Treasurer Respecting 2008 Remuneration and Expenses of
Members of Council and Council Appointees to Boards, Agencies and Other
Bodies
A brief question and answer period ensued on this matter.
3
Executive Committee
PICKEWNG Meeting Minutes
Tuesday, April 14, 2009
7:30 pm - Council Chambers
Chair: Councillor McLean 3 5
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor Littley
That Report CS 06-09 of the Director, Corporate Services & Treasurer regarding
Statement of the Treasurer respecting Remuneration and Expenses of Members of
Council and Council Appointees for the year 2008 be received for information.
CARRIED
6. Director, Corporate Services & Treasurer, Report CS 07-09
Cash Position Report as at December 31, 2008
RECOMMENDATION
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Report CS 07-09 of the Director, Corporate Services & Treasurer regarding the
Cash Position of the City as at December 31, 2008 be received for information.
CARRIED
7. Director, Corporate Services & Treasurer, Report CS 08-09
Revised Fence By-law and Proposed Fence Cost Sharing By-law
A detailed question and answer period ensued on this matter. The Manager, By-law
Enforcement Services provided clarity in this regard. Based on the discussion, staff
were requested to review the draft by-law and implement a notice radius for fence
exemptions, rather than just the adjacent property owners.
RECOMMENDATION
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
1. . That Report CS 08-09 of the Director, Corporate Services & Treasurer be
received;
2. That the updated Fence By-law, included as Attachment 1, providing regulations
for fences erected within the City of Pickering, be enacted;
4
citq °o Executive Committee
PICKERING Meeting Minutes
Tuesday, April 14, 2009
7:30 pm - Council Chambers
36 Chair: Councillor McLean
3. That the draft Fence Cost Sharing By-law, included as Attachment 2, providing
regulations for the sharing of costs of division fences be enacted; and
4. That the appropriate staff of the City of Pickering be given the authority to give
effect thereto.
CARRIED
(III) OTHER BUSINESS
a) Councillor O'Connell advised that she would be bringing forth a Notice of Motion with
respect to hunting in the City of Pickering and Rouge Park.
(IV) ADJOURNMENT
The meeting adjourned at 9:07 pm.
5
Cctq 00
3 7
PICKERING
April 20, 2009
PRESENTATIONS
1. Presentation of Street Sign to the Family of the late
William Jackson
Heritage Naming of William Jackson Drive
(formerly Old Taunton Road)
[Refer to Report PD 15-091
City O~
3 8
PICKERING April 20, 2009
DELEGATIONS
1. Roger Anderson
Chair, Region of Durham
Re: Annual Address
2. Margaret Lazarus
Tiera Dookhie
Advisory Committee on Race Relations & Equity
Re: 2009 Annual Work Plan & 2008 Annual Report
[Refer to CORR. No
3. Gordon Willson
Re: Whitevale United Church
4. Piotr Derus
Re: Economic and Environmental Benefits
Of Electric Vehicles
city O~
39
PICKE I
April 20, 2009
CORRESPONDENCE Pages
1. CORR. 40-09 Motion for Direction
DEBBIE ROBERTSON, CLERK 42
MUNICIPALITY OF GREY HIGHLANDS
206 Toronto St. S., Unit 1
Markdale, ON NOC 1 HO
Letter received from Debbie Robertson, Clerk, Municipality of Grey Highlands,
requesting Council's endorsement of a resolution passed at a meeting held
March 9, 2009 with respect to the Province undertaking a comprehensive
review of the potential health and land use impacts associated with the
placement of all Renewable Energy Facilities and review the proposal to
remove local land use planning controls under the Planning Act through Bill
150.
2. CORR. 41-09 Motion for Direction
LINDA VAN ALSTINE, CLERK 43
TAY VALLEY TOWNSHIP
217 Harper Rd., R.R. #4
Perth, ON K7H 3C6
Letter received from Linda Van Alstine, Clerk, Tay Valley Township, seeking
Council's support by forwarding a letter to the Ministry of Natural Resources
requesting the Ministry postpone the implementation of fishing limits on sunfish
and further request that the Ministry of Tourism conduct a study to determine
the impact a pan fish limit would have on the American tourism industry.
3. CORR. 42-09 Refer to Chief
LINDA ROBERTS Administrative Officer
COMMITTEE COORDINATOR 44
WATERFRONT COORDINATING COMMITTEE
Memo received from the Linda Roberts, Committee Coordinator, on behalf of
the Waterfront Coordinating Committee, requesting Council's endorsement of a
resolution passed by the Committee at a meeting held on March 19, 2009
concerning the costing out, approval and delivery of funds for the agreed
modifications to the Eastern part of Pickering's Waterfront Trail as a condition
to Pickering's continued permission for York Regions' work on its sewage
project, and that this process be completed by the end of April, 2009.
40
4. CORR. 43-09 Refer to Director,' Operations
ANDY SANDERS & Emergency Services
307 TOMLINSON COURT to Report
Pickering, ON 45-47
Correspondence and petition received from Andy Sanders, 307 Tomlinson
Court, Pickering, with regards to addressing the safety aspects to residents in
the area of Tomlinson Court, as a result of the road works project of Altona
Road.
5. CORR. 44-09 Receive for Information &
ROBERT A. DRAGICEVIC Refer to Director, Planning
SENIOR PRINCIPAL & Development
WALKER, NOTT, DRAGICEVIC 48-50
ASSOCIATES LIMITED
90 Eglinton Avenue E., Suite 701
Toronto, ON M4P 2Y3
Letter received from Robert A. Dragicevic, Senior Principal, Walker, Nott,
Dragicevic Associates Limited with respect to Information Report No. 05-09
regarding Duffins Heights Neighbourhood Environmental Servicing Plan.
6. CORR. 45-09 Receive for Information
MARISA CARPINO 51-62
SUPERVISOR, CULTURE & RECREATION
CITY OF PICKERING
Memo received from Marisa Carpino, Supervisor, Culture & Recreation, submitting
the 2008 Year End Report and 2009 Work Plan on behalf of the Pickering Advisory
Committee on Race Relations and Equity.
7. CORR. 46-09 Receive for Information
JIM WATSON, MPP 63-79
MINISTRY OF MUNICIPAL AFFAIRS & HOUSING
777 Bay Street, 17th Floor
Toronto, ON M5G 2E5
Letter received from Jim Watson, MPP, Minister, Ministry of Municipal Affairs &
Housing with regards to the Ministry's review of the City of Pickering's financial
affairs. They have indicated their decision not to undertake a provincial
municipal audit respecting salaries, expenses and allowances of members of
Council and have included a copy of the report.
8. CORR. 47-09 Motion to Approve
MICHAEL WAGLE, P. ENG 80-95
OPERATIONS MANAGER, ENBRIDGE
1350 Thorton Road South
Oshawa, ON L1 J 8C4
Correspondence received from Enbridge Gas Distribution advising that on 41
October 9, 2010 the Franchise Agreement between the City of Pickering and
Enbridge will expire. In accordance with the Municipal Franchise Act, the
following resolution is hereby presented for approval;
1. That this Council approves the form of draft by-law (including the franchise
agreement forming part thereof) attached hereto and authorizes the
submission thereof to the Ontario Energy Board for approval pursuant to
the provisions of Section 9 of the Municipal Franchises Act; and,
2. That this Council requests the Ontario Energy Board to make an order
dispensing with the assent of the municipal electors of the attached draft
by-law (including the franchise agreement forming part thereof) pursuant to
the provisions of Section 9(4) of the Municipal Franchises Act.
[Copy of the agreement and draft by-law are attached]
9. CORR. 48-09 Motion to Endorse
LINDA ROBERTS 96-98
COMMITTEE COORDINATOR
HERITAGE PICKERING ADVISORY COMMITTEE
Memo received from the Linda Roberts, Committee Coordinator, on behalf of
the Heritage Pickering Advisory Committee, requesting Council's endorsement
of a resolution passed by the Committee at a meeting held on March 31, 2009
with regards to a request received from The Renaissance Society of St.
Theresa Catholic Secondary School to petition the Ontario government to
change the high school graduation requirements to include a mandatory
Canadian history course at the grade 12 level.
10. CORR. 49-09 Motion to Declare
WILLIAM STRATTON, CHAIR 99
DAY OF MOURNING COMMITTEE
DURHAM REGION LABOUR COUNCIL
115 Albert Street
Oshawa, ON L1 H 4R3
Letter received from William Stratton, Chair, Day of Mourning Committee,
Durham Region Labour Council requesting the City of Pickering proclaim April
28, 2009 as National Day of Mourning, and also requesting flags be lowered.
11. CORR. 50-09 Motion to Declare
LYNN JOHNSTON, CAE 100
CANADIAN SOCIETY FOR TRAINING
AND DEVELOPMENT
members(&..cstd.ca
Correspondence received from Lynn Johnston, CAE President, Canadian
Society for Training and Development, requesting the City of Pickering proclaim
September 21 - 25, 2009 as Learn @ Work Week.
42
RESOLUTION OF THE COUNCIL OF THE CORPORATION
OF THE MUNICIPALITY OF GREY HIGHLANDS
March 9th, 2009
Grgy RE: Removal of local land use planning controls for
Highlands renewable energy facilities
""WHEREAS, the Municipality of Grey Highlands is concerned that the removal of local land use \
planning controls for renewable energy facilities will have a detrimental effect on the
Municipality;
AND WHEREAS, the passage of Bill 150 will limit the ability of the Municipality to provide
meaningful comment and participation in the placement of wind and other renewable energy
facilities with the removal of power under the Planning Act;
AND WHEREAS, without powers under the Planning Act, the Municipality will no longer be
able to require Agreements related to access, landscaping, and securities for renewable energy
projects;
AND WHEREAS, the Municipality will no longer be able to address the needs of the local area
in such an Agreement.
THEREFORE BE IT RESOLVED THAT, the Municipality of Grey Highlands requests that the
Province undertake a comprehensive review of the potential health and land use impacts
(including property values) to the General Public associated with the placement of all
Renewable Energy Facilities; and review the proposal to remove local land use planning controls
under the Planning Act through Bill 150."
CARRIED.
A copy of this resolution was forwarded to Honourable Premier McGuinty and Council requested
a copy be circulated to all Ontario municipalities for consideration and endorsement. We would
ask that a copy of your resolution of endorsement be forwarded directly to: Honourable Premier
McGuinty; Minister of Energy and Infrastructure; Minister of Municipal Affairs and Housing;
Minister of Environment; Minister of Natural Resources; Association of Municipalities of Ontario;
Local member of Provincial Parliament; and the Municipality of Grey Highlands.
For further information, please contact
Debbie Robertson, Municipal Clerk L
Corporation of the Municipality of Grey Highlands
ti' • C ~ r.'a'' rt L_
206 Toronto St. S., Unit 1, Markdale, ON NOC 1H0
(V) 519.986.1216 Ext. 233
(F) 519.986,3643
(E) ,obeitsond(w'gteyhighlands.ea i
i
DISCLAIMER _w...
This material is pro vided under contract as a paid service by the originating organization and does not necessarily reflect the view or
positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, director. by
C Tt c'
i /~F_C'_ T/C f
43 # "AOL Tay Valley Township
To All Ontario Municipalities:
Tay Valley Township is located in the newly amalgamated Ministry of Natural Resources Fisheries Zone
18. Fisheries management in Zone 17 and 18 is unique in the province since much of our tourism industry
is based on sunfish. In January of 2008 the Ministry of Natural Resources implemented a limit on sunfish.
This newly imposed limit had devastating effects on local tourism. It put at risk, the livelihood of every
fishing lodge, ice-cream stand, gas station and gift shop owner. Due to public outcry the Minister of
Natural Resources rescinded the limit, passed a variation order and mandated that a Zone Fishery
Council be formed to provide the Ministry with advice and recommendations on sunfish and perch
management for implementation in 2010.
In our opinion there have not been adequate, recent or relevant studies done to suggest a limit is
warranted. There is insufficient data available to predict the impact on our large game fish, and no
economic impact study has been completed to predict the impact on tourism. While pan fishing may not
be an issue for some municipalities in Ontario, the health of our tourism market certainly is. A decline in
American tourist dollars spent will hurt all of us.
Tay Valley Township respectfully requests the support of all municipalities for the following motion and
asks that you forward your letters of support to the Ministry of Natural Resources with a copy to us.
"We the Council of Tay Valley Township respectfully request that the MNR
Fishery Council of Zone 18 postpone implementing any limit on sunfish until
further studies have been conducted to find out what the effects of a larger
pan fish population could have on our Walleye and Bass. And further
implement the involvement of the Ministry of Tourism to conduct a study to
find out what type of impact a pan fish limit will have on the American
tourism industry. We request that the pan fish regulation stay status quo."
Should the issue of pan fishing become a local interest in your area, we recommend the formation of a
Zone Fishery Council. To be successful, a Council must be transparent and unbiased. It must invite the
views of all stakeholders through early release of supporting documents and the hosting of public
meetings. Our Council continues to struggle with the broader implications and we continue to learn from
the experience.
Please support our efforts toward a more holistic view to what may appear to be a relatively narrow issue
for the Ministry. We seek greater certainty in the overall outcomes.
Sincerely,
k
Linda Van Alstine, Clerk - -
clerk@tayvalleytwp. ca
a
,fin ~ i ........-z.:_.
Tay Valley Township
217 Harper Road, R.R. # 4, Perth, Ontario K7H 3C6
www.tayvalleytwp.ca
Fax: (613)-264-8516 Phone: (613)-267-5353 (613) 1-800-810-0161
DISCLAIMER
This matenal is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or
positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
CORPORATE SERVICES DEPARTMENT 44
CLERKS DIVISION
Cori-R-
DIRECTIVE MEMORANDUM
March 23, 2009
To: Debi Wilcox,
City Clerk
From: Linda Roberts
Committee Coordinator
Subject: Direction as per Minutes of the Meeting of the Waterfront Coordinating
Committee held on March 19, 2009
At a meeting held on March 19, 2009 the Waterfront Coordinating Committee requested
the following recommendation go forward for approval at the March 23rd meeting of
Council;
1. That the Waterfront Coordinating Committee recommend to Council that York
Region be obliged to complete the process of costing out, approving and
delivering funds for the completion of the agreed modifications to the Eastern part
of Pickering's Waterfront Trail, as a condition to Pickering's continued permission
for York Regions' work on its sewage project;
2. That this process be completed by the end of April, 2009; and,
3. That a copy of this recommendation be forwarded to the Region of Durham, the
Region of York, Ministry of the Environment and MPP Ajax-Pickering.
A
4 5 March 27, 2009
P- (U
Attn, Darrell B Selsky
City of Pickering
Municipal property & engineering division
Operations & Emergency services department
Mr. Selsky
As per your suggestion, at the meeting of 26th March 2009 regarding the new Road works project of
Aitona rd, specifically the new opening that will be created at the bottom of Tomlinson Court. We as
concerned residents have petitioned to address the safety aspects of having this new access point (as
per original plans) to a 4 lane roadway, without any gate or control what so ever.
We have collected the signatures of all of the home owners on Tomlinson court that this would directly
affect, and hope you can confirm in writing that this over sight will be addressed as quickly s possible
and a gate included on the new opening.
Sincerely
buo
Andy Sanders 307 Tomlinson court
.9
a
COIR FILE
J~ ",TAKE APPR. ACTION
U ~ i r'e C~ c~ CE-S ~ 0
uo r~pr uy u'+.z-up N.~
Petition to stop a walk-way from Altona Rd to Tomlinson 4 h
Court.
We are opposed to having a walk-way from Altona Rd to Tomlinson Court
NAME ADDRESS PHONE NUMBER ATURE
5' DD~FrtS G-~7
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- ,
lr<"~ ~Me-I 331 fl1 U1~j S05 Q~ z?
J
UU Apr U9 04:21 p p.0
47 Petition to stop a walk-way from Aitona Rd to Tomlinson
Court.
V~D7~
We are opposed to Navin a walk-way from Altona Rd to Tomlinson Court.
NAME ADDRESS PHONE NUMBER SIGNATURE
G~ r1 G ~r
SQ~ 064 0
i--# .05S
a v
-itt'n Pudgy ese 326 RA fersCr F ~S 5~1 X265°
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en +Se ~ 3 4 lz~ _
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Us-i
Sent Via E-mail Walker, Nott, Dragicevic
Associates Limited
Planning
~ Urban Design 4
April 9, 2009
The Corporation of the City of Pickering
One The Esplanade
Pickering, ON L1V 6K7
Attention: Mr. Grant McGregor /
Principal Planner - Policy
i
Re: City Initiated Amendment to the Pickering Official Plan
OPA 09-001/P
Development Guidelines for Duffin Heights /
Mount Pleasant Group of Cemeteries - Comments
Our File No. 06.610 /
Dear Mr. McGregor:
90 Eglinton Avenue E., Suite 701
Further to our February 10, 2009 letter, we want to provide additional Toronto, Ontario
comments on behalf of the owners of Duffin Meadows Cemetery on the M4P 2Y3
Official Plan Amendment which is to implement Council's Tel. 416/96-3511
proposed Fax. 416/9600-0172
recommendations respecting the Duffin Heights Neighbourhood e-mail: admin@wndplan.com
Environmental Servicing Plan (ESP) and the revised Duffin Heights web: www.wnd plan -coin
Neighbourhood Development Guidelines.
We attended the Public Open House on March 30, 2009 and have reviewed
the related documents.
Official Plan Designation
Based on previous discussions, we believe that the cemetery lands should
have a separate land use designation or a site specific recognition for
cemetery use under a "Natural Area" designation within the Open Space
System. We understand that Section 15.37 in the OP permits cemeteries in
any land use designation in the City, but we believe that the separate
"Cemetery" approach with a corresponding list of uses is appropriate to
classify the cemetery as a distinct entity from other land uses.
Under a "Cemetery" designation, the permitted uses and related buildings
and structures would include: _w
a) Cemetery;
b) mausoleum;
c) columbarium;
d) visitation centre, chapel and reception facility;
e) funeral establishment; and
f) crematorium.
Associated buildings and structures such as the maintenance buildings, ete~R,ya~!-P~°" d°-
7 Wendy Nott, FCIP, RPP
administration offices, other buildings and structures would be permitted Robert A.oragicevi¢,MCIP,RPP"
under the "related buildings and structures".
KI
Martha Coffey., -
This would recognize and provide for the cemetery as currently zoned and Controller
licensed. The ownership is licensed in its entirety for cemetery use, including
all of the above facilities.
Mr. Grant McGregor Page 2
April 9, 2008 -
4g
This OPA process is an opportune time for the City to deal with this long
standing issue, which would enable the cemetery, a private property, to exist
with certainty and with full cemetery-related development potential and
protection.
Revised Duffin Heights Development Guidelines
To reiterate from our letter of February 10, 2009, we believe that the
cemetery lands should be exempt from the proposed Duffin Heights ~j
Development Guidelines, specifically with regard to the Brock Road corridor
and the intersection design policies due to the cemetery's distinct character
(use) and architectural themes. It would be difficult, if not impossible, for the
cemetery to conform fully to such design policies. We would therefore
suggest that this factor be specifically referenced in the document.
Furthermore, in relation to Section 2.1.9.3 (the proposed Pedestrian and Trail
System), we have consistently indicated that our client does not support a
public trail through the cemetery lands due to liability, maintenance and
security reasons. The public will have limited access to the cemetery during
normal operating hours and may use the cemetery roads for passive
recreation as permitted under the cemetery's by-laws, but our client does not
wish the grounds to be misinterpreted by the public as public open space.
Stormwater Management
In the Environmental Servicing Plan document (Figure 6.3) we note that
"clean stormwater" from a woodlot to the north and west of Brock Road and
Dersan Street, along with flows from roof drainage from the mixed use blocks
north of the Dersan Street will be fed into the cemetery lands onto Urfe Creek
(West Tributary 1). This will be done in compensation for the proposed
changes to the Brock Road drainage on west side of the cemetery property.
In addition to water quality concerns, our client wishes the following
confirmed:
• that the drainage from the "clean stormwater" pipe matches the
existing drainage for West Tributary 1;
• the proposed location of the "clean stormwater" pipe should match the
existing location of the outfall in relation to the cemetery property, or is
in a location acceptable to the cemetery; and
• that the proposal to divert all current storm water runoff from Brock
Road which is fed into the cemetery and re-direct it south of the
cemetery lands to the proposed new storm water pond must be
acceptable to the cemetery.
Also, at the Open House, there was an exhibit labelled "U19 - Monitoring and
Management Program" which showed the potential removal of a perched
culvert within the cemetery property - for future compensation. Please provide
more information on this noted item.
Cemetery Edge Treatment - North
In the ESP, we note that a Stormwater Management facility, a Sanitary
Pumping Station and a Forcemain to Brock Road are located along the
property line shared by the Cemetery lands with the proposed subdivision
property to the north. We want to confirm, firstly, that such facilities are
Mr. Grant McGregor Page 3
April 9, 2009 50
situated outside the cemetery property and that the appropriate edge
treatments with the cemetery are considered, including:
• The appropriate location and design of such facilities in relation to
specific uses along the north part of the cemetery.
• Any grading issues as a result of siting these facilities and the impact
on the cemetery lands (e.g., water accumulation). ~j
• The construction phase of such facilities and the impacts on the
cemetery lands. /
• Grading and rear fence treatments for any residential lots backing on
the cemetery and the impacts on the cemetery lands.
• Details relating to the treatment of existing trees and landscaping
along the common property line between the cemetery and the
planned residential development north of the cemetery.
Cemetery Edge Treatment - West
In relation to the Brock Road redesign and associated servicing by Durham
Region, we are concerned with final grade of the road, specifically at the
access areas to the cemetery. The amount of traffic expected in this Type A
Arterial Road relative to the funeral vehicle queuing and site ingress and
egress (sight lines) are important factors to consider for the safety and
convenience of the public accessing the property.
We look forward to your response on these matters and respectfully ask that
the above be considered by Staff and Council, and also that we are kept
informed of any recommendations and resolutions.
We would formally request further written notice of any public meeting when
this matter is to be considered and would request that we be provided notice
of the issuance of any Notice of Decision.
We and the client are prepared to meet with Staff, Councillors and
stakeholders to address the above at your convenience. Your cooperation is
appreciated.
Yours very truly,
WALKER, NOTT, DRAGICEVIC ASSOCIATES LIMITED
Planning • Urban Design
~4:4A-4,
Robert A. Dragicevic, MCIP, RPP
Senior Principal
cc. The Clerk, City of Pickering
Glen Timney, Director of Development, MPGC
Neil Carroll, City of Pickering
Mike Hubble, Region of Durham
CLr,V O
PICKERING MEMO
- CL C o P 2 .45- 0
To: Debi Wilcox April 15, 2009
City Clerk
From: Marisa Carpino
Supervisor, Culture & Recreation
Copy: Chair, Pickering Advisory Committee on Race Relations & Equity
Division Head, Culture & Recreation
Members, Pickering Advisory Committee on Race Relations & Equity
Subject: Annual Reports of the Pickering Advisory Committee on Race Relations & Equity
A-1500-005-09
Please find attached the 2009 Annual Work Plan and the 2008 Annual Report, as submitted by
the Pickering Advisory Committee on Race Relations & Equity. Please include these reports on
the agenda of the April 20th Council Meeting.
Thank You.
:mc
52
Pickering Advisor Committee on
Race Relations & Equity
2009 Annual Work Plan
A. About The Committee:
The City of Pickering Advisory Committee on Race Relations & Equity was
established by Resolution #67/90, Item #10, passed on May 28, 1990 as
amended by Resolution #128/00 passed on October 2, 2000.
The City of Pickering Advisory Committee on Race Relations & Equity, made up
of municipal leaders, school board representatives, community cultural
associations, community appointees and students, has been involved in the
design and delivery of race relations programs and initiatives in the community
for nearly 20 years. The first municipality in the Durham Region to form a Race
Relations Committee, the City of Pickering has instituted a comprehensive Race
Relations Policy, published a brochure entitled "Harassment Hurts Us All -
Working Towards A Harassment Free Community", conducted annual Race
Relations Forums and hosted several cultural special events. The Pickering
Advisory Committee on Race Relations & Equity has worked closely over the
years with many different groups and organizations, particularly our youth, to
promote racial and ethnic harmony - a key objective detailed in its Race
Relations Policy.
The City of Pickering Advisory Committee on Race Relations and Equity is also
charged with the responsibility of giving guidance to and advising the
municipality, through the Mayor and the Council of the Corporation of the City of
Pickering, on matters involving race relations and equity issues within the
community.
Clearly, the City of Pickering Advisory Committee on Race Relations and Equity
has worked over the years to give the issue of race relations and equity a distinct
presence in our community. The Advisory Committee has been able to ensure
that these issues remain at the forefront in political affairs so that equal access
and human rights are extended to all individuals so that the Pickering community
can be strengthened by its diversity.
5 z6
Pickering Advisory Committee on Race Relations &.Equity
2009 Annual Work Plan
B. 2009 Annual Work Plan
Events:
Heritage Day Celebration
The Pickering Advisory Committee on Race Relations & Equity will proudly host
the annual event to commemorate Heritage Day in Ontario. This multicultural
festival will be held on February 21, 2009 at the Pickering Town Centre and
celebrates Pickering's rich heritage and cultural diversity. At this annual event,
hundreds of event visitors are both entertained and informed by a variety of
artistic, dance and musical performances as well as exciting interactive displays.
Clearly, the Heritage Day Celebration involves community members of all ages
and all walks of life and is invaluable in reaching Pickering's young people. The
day brings spectacular cultural entertainment but more importantly insight into
the diverse cultures that make up our community.
Diversity Camp
The Diversity Leadership Camp is a two-day initiative run by [YOU]nity, the youth
sub-committee of the Pickering Advisory Committee on Race Relations & Equity.
This FREE workshop is open to children grades 6-8 and includes interactive
activities focussing on issues encompassing topics of equity, race relations, and
diversity. Participants will be encouraged to develop leadership skills and learn
how to become an effective youth advocate in a fun, laid-back environment.
The Diversity Leadership Camp will take place from 9 am to 3 pm on March 16 &
17, 2009 at the Pickering Public Library, Central Branch: Auditorium.
Student Contest & Race Relations Forum
The Pickering Advisory Committee on Race Relations & Equity will host the 2009
Race Relations Forum on Wednesday, March 25, 2009 at 7pm in Council
Chambers of the Pickering Civic Complex, One the Esplanade, Pickering. The
event will provide a platform for students of the 2008/09 "in Your Words &
Expressions" to share their winning submissions.
The Race Relations Forum commemorates March 21St The International Day for
the Elimination of Racial Discrimination and will include guest speaker Dr. Alvin
Curling. The Honourable Alvin Curling had been the former Member of
Provincial Parliament, Speaker of the Legislative Assembly of Ontario and
Canadian Ambassador to the Dominican Republic. Recently Dr. Curling Co-
Chaired with the Honourable Roy McMurtry, former Chief Justice of Ontario,
Roots of Youth Violence Secretariat an Ontario's Government appointment.
2
Pickering Advisory Committee on Race Relations & Equity 54
2009 Annual Work Plan
Members of the public are welcome to attend and have the opportunity to the
opportunity to hear from our young people about such important community
issues.
In September 2009, the Pickering Advisory Committee on Race Relations &
Equity will partner with the Durham District School Board and the Durham
Catholic District School Board to present the "In Your Words & Expressions"
contest once again for 2009/10.
Coffee House
[YOU]nity, the youth sub-committee of the Pickering Advisory Committee on
Race Relations & Equity, will host a Coffee House event. This event will be a
celebration of culture, presented by youth performers, and open to everyone.
The event is planned to take place in November 2009.
Town Hall Symposium
The Committee would like to host a Town Hall Symposium about Race Relations
and Diversity Issues. The event would be held in Pickering in the fall of 2009
and would bring together professionals in the field and the larger community to
engage in a dialogue about the issues & challenges that face our community and
the solutions that can make a change.
Multi Faith Holiday Celebration
Pickering Advisory Committee on Race Relations & Equity will once again create
banners for display in the Pickering Civic Complex during the month of
December 2009 so that members of our community can learn more about
various cultural holiday celebrations that include Kwanzaa, Eid al Huda,
Chanukah and Christmas.
The committee will also send a request to Council to proclaim Black History
Month in February and Asian Heritage Month in May. These proclamations will
be complimented by signs in the lobby of the Civic Complex and Recreation
Complex in February and May commemorating these proclaimed months.
Pickering Public Library
The Pickering Public Library, which are represented by staff on the Pickering
Advisory Committee on Race Relations & Equity, proudly commemorate
culturally significant initiatives (such as Asian Heritage Month, Black History
Month) by coordinating speakers and/or displays which are available to the
community.
3
Pickering Advisory Committee on Race Relations & Equity
2009 Annual Work Plan
Outreach:
Pickering Advisory Committee on Race Relations & Equity aims to build upon its
efforts to add student and library representation to the Committee. In 2009, the
committee would like to recruit student representatives from Durham College and
UOIT.
The Pickering Advisory Committee on Race Relations & Equity is committed to
continue to show its support for various race relations activities that take place
within our community - as demonstrated when committee members and/or City
Council attend these initiatives.
The Committee would like have community cultural organizations become more
involved in the committees' activities and to attend the monthly committee
meetings. As such, the committee will be sending an invitation to local
community cultural associations to attend a meeting and update the committee
on their activities. The committee aims to have 5 visiting organizations in 2009.
Website:
The Pickering Advisory Committee on Race Relations & Equity is committed to
keeping the community informed of Committee initiatives by featuring current and
relevant information on its web page found on cityofpickering.com. On the site,
people can also access committee minutes, committee terms of reference and
important community cultural information via the holiday calendar, community
cultural listing.
The Committee will continue to recognize holidays of the cultural community on
the City's website located at:
http://www.cityofpickering.com/standard/cityhall/committees/PDF/20072008Dates
.pdf.
The committee will create a cultural community events calendar on their City web
page. This is an important way to keep the communities cultural traditions to the
forefront and to make the community aware of the great activities happening in
their own community.
4
Pickering Advisory Committee on Race Relations & Equity 5 h
2009 Annual Work Plan
Community Survey:
The Pickering Advisory Committee on Race Relations & Equity plans to
administer a community survey with cultural organizations that serve Pickering.
The survey will enable to the committee to understand the issues of race
relations and equity that are facing our community.
In 2009, the committee plans to reintroduce the survey to community cultural
.organizations and receive a greater response that will help us understand the
issues facing our community.
5
~7
}
Ctrs Pickering Advisory Committee on
Race Relations & Equity
PICKEMG 2008 Annual Report
A. About The Committee:
The City of Pickering Advisory Committee on Race Relations & Equity was
established by Resolution #67/90, Item #10, passed on May 28, 1990 as
amended by Resolution #128/00 passed on October 2, 2000.
The City of Pickering Advisory Committee on Race Relations & Equity, made up
of municipal leaders, school board representatives, community cultural
associations, community appointees and students, has been involved in the
design and delivery of race relations programs and initiatives in the community
for nearly 20 years. The first municipality in the Durham Region to form a Race
Relations Committee, the City of Pickering has instituted a comprehensive Race
Relations Policy, published a brochure entitled "Harassment Hurts Us All -
Working Towards A Harassment Free Community", conducted annual Race
Relations Forums and hosted several cultural special events. The Pickering
Advisory Committee on Race Relations & Equity has worked closely over the
years with many different groups and organizations, particularly our youth, to
promote racial and ethnic harmony - a key objective detailed in its Race
Relations Policy.
The City of Pickering Advisory Committee on Race Relations and Equity is also
charged with the responsibility of giving guidance to and advising the
municipality, through the Mayor and the Council of the Corporation of the City of
Pickering, on matters involving race relations and equity issues within the
community.
Clearly, the City of Pickering Advisory Committee on Race Relations and Equity
has worked over the years to give the issue of race relations and equity a distinct.
presence in our community. The Advisory Committee has been able to ensure
that these issues remain at the forefront in political affairs so that equal access
and human rights are extended to all individuals so that the Pickering community
can be strengthened by its diversity.
Pickering Advisory Committee on Race Relations & Equity
2008 Annual Report 58
B. 2008 Annual Work Plan
Events:
Heritage Day Celebration
To commemorate Heritage Day in Ontario, the Pickering Advisory Committee on
Race Relations & Equity hosted the 2008 Heritage Day Celebration on Saturday,
February 16, 2008 at the Pickering Town Centre.
The Heritage Day Celebration was a dynamic event that celebrated Pickering's
rich heritage and cultural diversity. Visitors were be both entertained and
informed by a variety of dance and musical performances as well as interactive
displays. The City of Pickering Advisory on Race Relations & Equity
Committee was proud to host the annual Heritage Day Celebration - an event
that brings the community together by celebrating our differences.
The performances included County Town Singers, Ishay School of Dance, Joy
Allen Highland Dancers, Shobha Talent & Cultural Centre, Pickering Museum
Village Fashion Show, Durham Tamil Association, McGrath Highland Dancers,
Joy Lapps representing the Pickering Carib Canadian Cultural Association,
Zahra's School of Belly Dance, Pine Ridge Pumaz representing the Pickering
Carib Canadian Cultural and the accordian peformances by the Pickering Ajax
Italian Social Club.
The event displays include Pickering Advisory Committee on Race Relations &
Equity, Pickering Museum Village, Congress of Black Women - Ajax/Pickering
Chapter, Pickering Public Library, Pickering Ajax Italian Social Club, Community
Development Council of Durham , Canadian Multicultural Forum, Durham Tamil
Association, Hispanic Canadian Alliance of Ontario, Pickering Islamic Centre and
[YOU]nity.
Clearly, the Heritage Day Celebration involves community members of all ages
and all walks of life and is invaluable in reaching Pickering's young people. The
day brings spectacular cultural entertainment but more importantly insight into
the diverse cultures that make up our community.
Diversity Camp
The Diversity Leadership Camp is a two-day initiative run by [YOU]nity, the youth
sub-committee of the Pickering Advisory Committee on Race Relations & Equity.
This FREE workshop is open to children grades 6-8 and includes interactive
activities focussing on issues encompassing topics of equity, race relations, and
diversity. Participants will be encouraged to develop leadership skills and learn
how to become an effective youth advocate in a fun, laid-back environment.
The Diversity Leadership Camp took place from 9 am to 3:30 pm on Tuesday,
March 11, 2008 and Thursday March 13, 2008 at the Pickering Public Library,
2
Pickering Advisory Committee on Race Relations & Equity
2008 Annual Report
Central Branch: Auditorium. The first ever Diversity Leadership Camp recruited
25 participants from Pickering. The event was a great success with positive
interaction and thought provoking activities.
Student Contest & Race Relations Forum
The Pickering Advisory Committee on Race Relations & Equity hosted the 2008
Race Relations Forum on Wednesday, March 19, 2008 at 7pm in Council
Chambers of the Pickering Civic Complex. This event was to commemorate
March 21St The International Day for the Elimination of Racial Discrimination.
The 2008 Race Relations Forum featured guest speaker Itah Sadu, Award
winning story teller and children's author.
The 2008 Race Relations Forum provided a platform for select students from
across the Durham Region to share their winning entries from the 2007/08
student-writing contest about diversity, equity and race relations. The student
winners were:
Category One (Grade 2-5)
First Place: Second Place:
Nakisha Slavin, Grade 5 Savannah Moore-Jarvis, Grade 5
Frenchman's Bay Public School Highbush Public School
Third Place: Honourable Mention:
Joren Romaniuk, Grade 3 Nezhada Gomes, Grade 5
Highbush Public School Highbush Public School
Category Two (Grade 6-8)
First Place: Second Place:
Sara Gajic, Grade 8 Jalan Dookhie, Grade 8
Frenchman's Bay Public School Dr. Roberta Bondar Public
School
Third Place:
Katie Mowat & Emily Woolgar, Grade 6
Frenchman's Bay Public School
Category Three:
Special Recognition:
Julie Murphy, Grade 10
St. Mary Catholic Secondary School
In September 2008, the Pickering Advisory Committee on Race Relations &
Equity expanded the contest to include creative arts and renamed it "In Your
Words & Expressions". The committee understands that students
communicate in many different ways, and for some, a painting, sculpture or
photograph are ways they would rather communicate their thoughts and feelings.
3
Pickering Advisory Committee on Race Relations & Equity 60
2008 Annual Report
Once again, the committee partnered with the Durham District School Board and
the Durham Catholic District School Board to present the contest to students
from grades 2 to 12 throughout the Durham Region to submit a written or
creative arts piece to the statement "Imagining our diverse community where we
are all treated with dignity, fairness and respect...". The contest closed on
December 1, 2008 with over 100 entries submitted. The winners will be selected
in early 2009 and invited to share their work at the 2009 Race Relations Forum in
March 2009.
Tapestry Event: Weaving the World Together
The Pickering Advisory Committee on Race Relations & Equity partnered with
the Pickering Museum Village Advisory Committee to host the Canadian
Tapestry event on June 7, 2008. The event was a wonderful celebration of the
diverse cultures that make up our community - from the early 1800's until today.
Several cultural groups will participated in this event which include Pickering-Ajax
Italian Social Club, Cultural Expressions, Zahra's School of Belly Dance, Chinese
Culture & Arts Federal Association of Canada, Pickering Public Library and the
Greek Community of Oshawa & District, Devi Mandir, Colleen Rintamaki School
of Dance and Significant Music - In Tacit Understanding. The event serves to
educate and inform visitors about the cultures that make up this great community
- and in doing so, bridge the gap of understanding.
Coffee House
[YOU]nity, the youth sub-committee of the Pickering Advisory Committee on
Race Relations & Equity, hosted their first ever Coffee House event in November
2008. This event was a celebration of culture, presented by youth performers.
The event attracted 50 people and raised $130 that was donated to the Women's
Multicultural Resource & Counselling Centre of Durham. [YOU]nity secured
donations from Starbucks & Tim Hortons for refreshments at the event.
Multi Faith Holiday Celebration
Pickering Advisory Committee on Race Relations & Equity once again created
banners for display in the Pickering Civic Complex during the month of
December 2008 so that members of our community can learn more about
various cultural holiday celebrations that include Kwanzaa, Eid al Huda,
Chanukah and Christmas.
Pickering Public Library
The Pickering Public Library, which are represented by staff on the Pickering
Advisory Committee on Race Relations & Equity, proudly commemorate
culturally significant initiatives (such as Asian Heritage Month, Black History
Month) by coordinating speakers and/or displays which are available to the
community.
The Pickering Advisory Committee on Race Relations & Equity has received
tremendous support presence of Mayor and Members of Pickering Council, MPs,
4
61
Pickering Advisory Committee on Race Relations & Equity
2008 Annual Report
MPPs, Durham Regional Police Service, School Boards and Community Cultural
Organizations at our events and it is truly appreciated.
Outreach:
Pickering Advisory Committee on Race Relations & Equity is committed to
having student and library representation on the Committee. In 2008, the
committee had four student representatives and one library representative. The
student representatives attended the Durham District School Board Principals
meeting in February 2008 to discuss the Youth Leadership Diversity Camp.
The Pickering Advisory Committee on Race Relations.& Equity is committed to
continue to show its support for various race relations activities that take place
within our community - as demonstrated when committee members and/or City
Council attend these initiatives. Just some of these activities include:
The 61St Anniversary of India's Independence Flag Raising Ceremony
(Councillor Pickles)
• Pickering Canadian Carib Cultural Association Annual Dinner and Dance
(Councillor Pickles) .
0 71h Annual Durham Tamil Youth Festival (Councillor Pickles)
• Tamil Rally (Councillor Pickles)
• Congress of Black Women - Ajax/Pickering Chapter: Breakfast
(Margaret Lazarus)
• Community Consultation Local Diversity & Immigration Partnership
Council, hosted by the Regional Municipality of Durham (Marisa Carpino)
Website:
The Pickering Advisory Committee on Race Relations & Equity is committed to
keeping the community informed of Committee initiatives by featuring current and
relevant information on its web page found on cityofpickering.com. On the site,
people can also access committee minutes, committee terms of reference and
important community cultural information via the holiday calendar, community
cultural listing.
In 2008, the committee established a link between the [YOU]nity page to the
PAC4Teens page on the City's website. The Committee continued to
recognize holidays of the cultural community on the City's website located at:
http://www.cityofpickering. com/standard/cityhall/committees/PDF/20072008Dates
.pdf.
5
Pickering Advisory Committee on Race Relations & Equity 62
2008 Annual Report
Community Survey:
The Pickering Advisory Committee on Race Relations & Equity planned to
administer a community survey with cultural organizations that serve Pickering.
The survey will enable to the committee to understand the issues of race
relations and equity that are facing our community. Due to the other numerous
activities of the committee, this initiative was not able to be completed in 2008
but is planned for 2009.
6
Ministry of Ministere des
nicipal Affairs Affaires municipales
-afrd Housing et du Logement
f~ 3Office of the Minister Bureau du ministre
777 Bay Street, 17" Floor 777, rue Bay, 17e 6tage 0ntario~OICC ~ n 1 / -
Toronto ON M5G 2E5 Toronto ON M5G 2E5
Tel. 41 6 565 7000 Tel. 416 585 7000
Fax 416 585 6470 T616c. 416 585 6470
www.mah.gov.on.ca www rnah.gov.on.ca 09.3332
> r c 9 i:'~a
March 30, 2009
Cr RK
His Worship
Mayor Dave Ryan ` ' r C ' -
City of Pickering
One The Esplanade l n
Pickering ON L1 V 61<7
Dear Mayor Ryan and Members of City Council:
I am writing to inform you that the ministry's review of the financial affairs of the City of
Pickering, as they relate to the concerns raised by the petitioners, is now complete. Please find
enclosed a copy of the staff report for your information.
I appreciate hearing citizens' concerns regarding municipal decision-making as well as receiving
the information that has been forwarded to me for consideration in this regard. However, as a
result of the ministry's review, I have decided not to undertake a provincial municipal audit on
the salaries, expenses and allowances of the members of Council for the City of Pickering, nor
on the transparency of the City Auditor's recommendations about the use of corporate credit
cards.
Municipal councils are given powers and duties, under the Municipal Act, 2001 and other
statutes, to manage the affairs of the municipality - including council remuneration and
expenses. The concerns outlined in the petition and cover letter are matters within the authority
of the City of Pickering. Therefore, I believe that these issues are best resolved locally by
Council and staff.
While an audit will not be undertaken, I believe that this is an opportunity for the City of
Pickering to work with all city residents to address the concerns raised. This includes a
comprehensive review of Council remuneration and expenses. Such a review should involve
local residents and other interested stakeholders.
The Province has put considerable effort into supporting and encouraging transparent and
accountable government. In order to promote transparent decision-making, the Province
amended the Municipal Act, 2001 to include provisions requiring municipalities to have policies
for notice, accountability and transparency. Ministry staff have advised me that the City of
Pickering has complied with these provisions, as the City does have a notice policy as well as
an accountability and transparency policy.
/2
.l 1Cv t
t t f x, 1 2--c"
2 64
Mayor Dave Ryan
There are also provisions under the Municipal Act, 2001 permitting municipalities to establish
codes of conduct and/or a lobbyist registry as well as to appoint an integrity commissioner,
lobbyist registrar, and/or ombudsman.
To further enhance transparent and effective decision-making, the attached report outlines
principles for all municipalities to consider under three main themes: Council as Decision-
Maker, Community Engagement, and Communication.
If you have any further questions or concerns, please feel free to contact Mr. Tom Gutfreund,
Manager of Local Government in our Central Municipal Services Office, at (416) 585-6910.
Once again, thank you for sharing your concerns.
Inc rely yours,
Jim Watson, MPP
Minister
c: Mr. Thomas J. Quinn, CAO, City of Pickering
Enclosure
Subscribe to UPDATE, the ministry's electronic newsletter, at www.ontario.ca/mah-update
Abonnez-vous a NOUVELLES, le bulletin electronique du ministere, a www.ontario.ca/aml-nouvelles
65
Ontario
MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING
MUNCIPAL SERVICES OFFICE - CENTRAL ONTARIO
Report in Response to a Petition for a
Provincial-Municipal Audit of the
Financial Affairs of the City of Pickering
66
Executive Summary
This staff report recommends that a provincial municipal audit regarding the salaries,
expenses and allowances paid to members of City of Pickering council from 2003-2008
should not be undertaken.
As a general rule, issues raised in a request for a provincial municipal audit are
considered to be local matters where a municipality has jurisdiction or enabling
legislation. Here, the concerns outlined in the petition and the petition cover letter are
matters within the authority of the City of Pickering and therefore it would be
inappropriate for the Minister to intervene.
The provincial government recognizes municipalities as a responsible and accountable
level of government and, in this regard, municipal councils are given powers and duties
under the Municipal Act, 2001 and other statutes to manage the affairs of the
municipality. The Ontario government takes the position that municipal councils are in
the best position to resolve local issues and make decisions on behalf of those who have
elected them. Ultimately, municipal councils are accountable through the decisions they
make and at municipal elections.
2
6 7 Table of Contents
Introduction
II Community Profile
III Ministry Review
IV Analysis
V Conclusion
Appendices
Appendix 1 - Petition
Appendix 2 - Cover Letter
Appendix 3 - Municipal Act, 2001 excerpts
3
68
1 Introduction
This report has been prepared by staff of the Municipal Services Office - Central Ontario
in response to a letter and attached petition to the Minister of Municipal Affairs and
Housing dated August 12, 2008. The petition contained over 50 signatures from
ratepayers requesting a provincial municipal audit of the municipality under the
provisions of section 9 of the Municipal Affairs Act.
The petition raised concerns that the members of council receive excessive financial
compensation and benefit through the allocation of salaries, expenses and allowances.
Additionally, they raised concern regarding the lack of transparency by the municipality
regarding recommendations made by the City's auditor pertaining to the use of corporate
credit cards.
The Honourable Jim Watson, Minister of Municipal Affairs and Housing responded to the
representatives of the petitioners in a letter dated September 10, 2008, advising that
ministry staff will review the issues raised by the petitioners and provide him with further
information so that he can consider the request.
4
69
II Community Profile
The City of Pickering is a lower tier municipality in the Regional Municipality of Durham
with a population of approximately 91,892 including, 29,105 households (source: 2007
Financial Information Return).
City council is comprised of seven members:
Dave Ryan: Mayor
Bonnie Littley: Regional Councillor, Ward 1
Bill McLean: Regional Councillor, Ward 2
Rick Johnson: Regional Councillor, Ward 3
Jennifer O'Connell: City Councillor, Ward 1
Doug Dickerson: City Councillor, Ward 2
David Pickles: City Councillor, Ward 3
Senior City staff involved in the Ministry review:
Thomas Quinn, CAO
Debi Wilcox, City Clerk
Debbie Shields, Deputy City Clerk
Gil Paterson, City Treasurer
Pickering Financial Analysis (for purposes of the petition)
Ministry staff annually review the financial information of all municipalities in Ontario.
Each municipality is reviewed on the basis of eight standardized financial indicators
against established provincial thresholds. These indicators include debt, reserves, taxes
receivable, cash and temporary investments, net working capital, and cumulative annual
growth rate. The review also includes analysis of a municipality's financial statements
and responses to a questionnaire from an external auditor.
This review indicates that, in comparison to other municipalities of similar size and
status, Pickering has no financial indicators that are high risk. This analysis suggests
that, from a financial perspective and according to established ministry protocol,
Pickering is not in need of additional monitoring.
5
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III Ministry Review
Ministry staff conducted a fact finding process in cooperation with representatives of the
petitioners and the City of Pickering. On August 20, 2008, Ministry staff attended at the
City of Pickering to review property assessment records to verify the petitioners were
ratepayers within the municipality. Ministry staff met with representatives of the
petitioners on September 10, 2008 and with representatives from the City of Pickering
on October 7, 2008.
The meetings with representatives of the petitioners and the municipality were used as
opportunities to gather information and documentation.
The City of Pickering prepared seven large volumes of documentation for Ministry staff.
The material included public documents related to the following:
Policies and Procedures: accountability and transparency, council compensation
and communication, freedom of information and protection of privacy, notice and
interdepartmental expense and account distribution procedures;
• Repealed by-laws and former council salary and expense policies;
• 2003-2008 reports related to council allowances, salaries and expenses;
• Miscellaneous council correspondence related to allowances, salaries and
expenses;
• Ratepayer access to information correspondence (personal information
redacted);
• Working paper from the 2007 review of the council compensation policy;
• Budgets for 2003 to 2008 inclusive; and
• Detailed 2007 council expenses by council member (2003, 2004, 2005, 2006 and
2008 volumes were offered but declined by Ministry staff).
The ministry's review focused on the specific requests in the petition regarding the
salaries, expenses and allowances paid to members of the City of Pickering Council and
the municipality's transparency of the City Auditor's recommendations on the use of
corporate credit cards. As part of that, the Ministry undertook a review of the relevant
legislation to, determine if the municipality has jurisdiction over the matters raised in the
petition. Any issues that appeared to represent the petitioners' personal observations or
opinions about the behaviour and decisions of council, staff or others are not addressed
in the report.
Finally, since the purpose of the review was to determine whether an audit is necessary,
each councillor's expenses were not reviewed in detail to determine the appropriateness
of the expenditure. The municipality can refer to its own internal policies and procedures
with respect to council expenses.
6
71
IV Analysis
Ministry staff reviewed the petitioners' concerns and concluded that the decision-making
made by the City of Pickering about the matters raised in the petition is properly within
the authority of the municipality. In other words, the municipal council appears to have
made decisions about matters where the local council has jurisdiction. The manner in
which the City of Pickering has adopted by-laws and established policies, procedures
and guidelines is consistent with other municipalities across Ontario.
One of the matters raised in the petition concerned expenses submitted where
insufficient documentation was provided. Ministry staff reviewed Pickering's council
compensation and communication policy which requires receipts and sets out protocols
for expense submission and approval when receipts were not available. According to
City policy, the Deputy Clerk scrutinizes these submissions prior to approval and
reimbursement. The City Clerk advised Ministry staff that, in some cases, the Deputy
Clerk and/or the'CAO have refused to reimburse council expenses. This was supported
by the documentation provided by the municipality to the Ministry regarding the 2007
council member expense claims.
Section 8 of the Municipal Act, 2001 provides that a municipality may govern its affairs
as it considers appropriate and enhance the municipality's ability to respond to unique
local municipal issues. Section 11 of the Act confers broad authority on municipalities to
pass by-laws related to the "governance structure of the municipality...", "accountability
and transparency of the municipality and its operations..." and "financial management of
the municipality".
Sections 283 and 284 of the Act address remuneration and expenses of municipal
council and staff and provide for the ability of the municipality to pass by-laws, policies,
procedures, and guidelines. While these sections of the Act are designed to create
some consistency across municipalities, they also permit a council, where possible, the
ability to respond to the unique needs of its community.
Subsection 283(5) of the Act permits a municipal council to deem one-third of the
remuneration as expenses. Many municipalities across the province have chosen to
retain this one-third tax free status, including Pickering.
Finally, the petition raised a concern about the lack of transparency by the municipality
regarding recommendations made by the City's auditor pertaining to the use of corporate
credit cards. Under subsection 295(1) of the Act, a municipality must make available at
no cost to any taxpayer the audited financial statements and the auditor's report for the
current and previous year of the municipality. According to the information provided to
the Ministry, the municipality satisfied these requirements for 2003 to 2008 inclusive.
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72
V Conclusion
It is recommended that a provincial municipal audit under section 9 of the Municipal
Affairs Act regarding the salaries, expenses and allowances paid to members of City of
Pickering council from 2003-2008 should not be undertaken.
The concerns outlined in the petition and the petition cover letter are matters within the
authority of the City of Pickering and therefore it would be inappropriate for the Minister
or Ministry to intervene.
The provincial government recognizes municipalities as a responsible and accountable
level of government and, in this regard, municipal councils are given powers and duties
under the Municipal Act, 2001 and other statutes to manage the affairs of the
municipality. Municipal councils are in the best position to resolve local issues and make
decisions on behalf of those who have elected them.
The petitioners' primary concerns appear to be about the political decisions of council
regarding remuneration. The petitioners claim to have been ignored by the City of
Pickering council when they raised concerns. The City of Pickering and the petitioners
could take this opportunity to establish a process to address the concerns raised,
including a comprehensive review of council remuneration and expenses. This review
should involve local residents and other interested stakeholders.
While an audit will not be undertaken, this is an opportunity for City of Pickering to work
with all City residents to establish a process to address the concerns raised, including a
comprehensive review of council remuneration and expenses. Such a review should
involve local residents and other interested stakeholders.
In order to facilitate transparent municipal governments and effective council decision-
making, the following principles could be considered as part of this process:
Council as Decision-Maker
• Council needs to be responsive to citizen concerns but ultimately will make
decisions in the best interest of the whole community:
• Citizens need timely and fulsome information on municipal business in order to
affect the council decision-making process.
Community Engagement
• Stakeholder and resident engagement is an inherent aspect of council decision
making.
• Recruitment and outreach need to occur in an inclusive and fair process to reflect
the diversity and interests of the community.
Communication
• The use of citizen friendly communication tools should be encouraged.
• Communication to citizens and stakeholder groups should be proactive and
occur unprompted as part of normal municipal business operation.
8
73
Appendix 1
Petition to the Minister of Municipal Affairs
The Honorable Jim Watson
The Municipal Affairs Act.
Provincial Municipal Audit. 9. (1)
The Ministry, upon its own initiative or where requested by any municipality expressed
by resolution of its council, or by petition signed by no less than fifty ratepayers assessed
as owners and residents in a municipality, may direct a provincial municipal audit of the
financial affairs of the municipality.
Extent of audit
(2) Any direction given by the Ministry may extend to an audit of all financial affairs of a
municipality or may be limited to the financial affairs of any local board therefore, or to
any specific phase of such financial affairs or to any specified books, accounts, registers,
records, vouchers, receipts, funds, money of financial transactions, kept by order the
change of any officer of the municipality designated by the Ministry.RSO.1990.c.M.46,
5.9.
THEREFORE,
We, the undersigned citizens of the City of Pickering, Ontario, request that the Ministry
of Municipal Affairs conduct an independent audit on the salaries, expenses and
allowances of the Mayor and Councilors for the financial years 2003-2008.
We have reason to believe as citizens we are not being served by the politicians in our
city in a cost efficient manner. Further we believe the level of expenses the Mayor and
some Councilor's acquire suggests a culture of entitlement which is in addition to the
"one third tax free allowance" they continue to receive.
This in itself warrants the Ministry to conduct an independent audit for the period 2003-
2008.
Examples of the level of extravagant allowances are as follows:
Mayor Car Allowance $1250 per month ($15,400 per year)
Councilors Car Allowance ($10,900 per year)
None of which require _proof of related expenditure.
The Mayor and Councilors receive a contribution for an RRSP, which is 13% of their
gross salary. Councilors are able to request these monies as a cash amount, which
becomes a bonus to their existing salary. This is part of a benefit package amounting to
$17,715 for the Mayor and $11,310 for each Councilor.
9
74
Based on their 2008 Operating Budget the Cost to the Taxpayers of the City of
Pickering for each member of Council are as follows:
Mayor-$133.067
Councilors-range from 172X3483,647 - for sun~ylrt time emaloymeq
The Mayor and some Councilors also sit on Regional Council, and other Committees,
Boards and Agencies that fuuther add to the excessive financial benefit for the members.
For example, Regional Councilors benefit from an additional 9% contribution for an
RRSP, which can be paid in a lump sum to any member of Regional Council.
In addition some members claim an additional car allowance, which is paid on a km
basis. Others sit 'on the Board of Veridian where additional remuneration and expenses
are paid for. These include items such as car allowances, cell phones and other expense:
With no cross checks it is next to impossible to get accurate copies of expenses and
allowances reflecting the accumulative benefit to each member.
Based on a comparison between three of Durham Regions Municipalities using
approximate gross amounts for the office of the Mayor we believe it demonstrates
without a doubt the need of the Ministries intervention.
Pki11ri tlgplon
2007 Mayors Salaries and Expenses $4$:076 AN. I RASW 1400.14.
2006 Canadian population census 87,838 90,167 77,820
Cost per moldent $2.42. $1.66. 1.90csn16
It is also our belief that as far back as the year 2004 the External Auditor for the City of
Pickering reported concerns about the misuse of the City Corporate Credit Card.
Expenses were being submitted where there was insufficient documentation to support
the relevance to City business. To date this matter has never been discussed nor
addressed in a transparent manner further creating the potential that these practices
continue today.
10
Appendix 2
12 August 2008
Ontario Ministry of Municipal Affairs & Housing
777 Bay Street, 17`h Floor,
Toronto, Ontario FRENCH LANGUAGE SERVICES
M5G 2E5 AND CORRESPONDENCE UNIT
Attn: The Minister,
The Honorable Jim Watson A Uf 1 4 ZQ08
UNITS DES SERVICES EN FRANC-AIS
Dear Minister:
ET DE LA CORRESPONDENCE
Re: Attached Petition Requesting it Municipal Audit
The ratepayers of the City of Pickering have become increasingly disturbed by what we believe
has become a "culture of entitlement" by the elected officials of the City of Pickering.
Having consulted with personnel in the Ontario Ministry of Municipal Affairs and Housing,
including Ms. Diana Ploss of the Central Ontario Municipal Service, the ratepayers of the City of
Pickering, as per the attached petition, hereby request that the Ministry of Municipal Affairs and
Housing conduct an independent audit on all salaries, expenses and allowances paid to the
Mayor and councilors of the City of Pickering for the five year period of 2003-2008, as provided
under Section 9, of the Provincial Municipal Act:
Provincial Municipal Audit. 9. (1)
"The Ministry, upon its own initiative or when ever requested by any municipality
expressed by resolution of its council, or a petition in writing signed by no less
than fifty ratepayers assessed as owners and resident in a municipality, may
direct a provincial municipal audit of the financial affairs of the municipality."
The attached petition, which has been signed in excess of the requirements of the Provincial
Municipal Act, is of the belief that:
a) Reports by the City of Pickering auditor in 2004 making recommendations
pertaining to Council's expenses were never released nor responded to in an open
forum, for the ratepayers to see. Subsequent letters from the Auditor have never been
made available to the public.
2
11
76
b) Mayor and Councilors receive expenses for costs in their homes, including additional
external clerical support. This is in addition to all members have access to full time assistants
and private offices with phones and internet at the City Municipal building. In some cases,
costs are charged for services at their cottages or outside of the Country.
c) Members receive a car allowance at the local level ranging from $15,400 for the Mayor,
to $10,900 for Councilors, without any supporting documentation. Some claim additional
similar expenses at the Regional level as well as from the committees and boards they may
serve on.
d) Conference and dinner allowances are generous, which includes liquor, with no
reasonable capping. It is has become the standard for the Mayor and Councillors to stay in
five star hotels and dine at the best restaurants. In other instances, senior staff are also taken
along with councilors in order to pick up the costs of meals and drinks in order to avoid
having to report as councilors.
e) The "per capita" costs of the City of Pickering councilors, in comparison to other similar
Municipalities, is excessive, as demonstrated in appendix A
We would ask that the Ministry, as permitted by the Provincial Municipal Act on behalf of the
ratepayers of the City of Pickering, take the appropriate action in a very timely manner to initiate
the warranted audit review.
We look forward to your response. For further information please do not hesitate to contact us
directly.
Yours Truly,
On behalf of the petitioners:
12
77
Appendix 3
Municipal Act, 2001, excerpts.
8. (1) The powers of a municipality under this or any other Act shall be interpreted broadly so as to confer
broad authority on the municipality to enable the municipality to govern its affairs as it considers
appropriate and to enhance the municipality's ability to respond to municipal issues.
(2) In the event of ambiguity in whether or not a municipality has the authority under this or any other Act
to pass a by-law or to take any other action, the ambiguity shall be resolved so as to include, rather than
exclude, powers the municipality had on the day before this Act came into force.
(3) Without limiting the generality of subsections (1) and (2), a by-law under sections 10 and I I respecting
a matter may,
(a) regulate or prohibit respecting the matter;
(b) require persons to do things respecting the matter;
(c) provide for a system of licences respecting the matter.
(4) Without limiting the generality of subsections (1), (2) and (3) and except as otherwise provided, a by-
law under this Act may be general or specific in its application and may differentiate in any way and on any
basis a municipality considers appropriate.
Exception
(5) Subsection (4) does not apply with respect to a by-law made under Parts VII, VIII, IX, X, XI and XIII.
11. (1) A lower-tier municipality and an upper-tier municipality may provide any service or thing that the
municipality considers necessary or desirable for the public, subject to the rules set out in subsection (4).
(2) A lower-tier municipality and an upper-tier municipality may pass by-laws, subject to the rules set out
in subsection (4), respecting the following matters:
1. Governance structure of the municipality and its local boards.
2. Accountability and transparency of the municipality and its operations and of its local boards and their
operations.
3. Financial management of the municipality and its local boards.
4. Public assets of the municipality acquired for the purpose of exercising its authority under this or any
other Act.
5. Economic, social and environmental well-being of the municipality.
6. Health, safety and well-being of persons.
7. Services and things that the municipality is authorized to provide under subsection (1).
8. Protection of persons and property, including consumer protection.
13
78
283. (1) A municipality may pay any part of the remuneration and expenses of the members of any local
board of the municipality and of the officers and employees of the local board.
Limitation
(2) Despite any Act, a municipality may only pay the expenses of the members of its council or of a local
board of the municipality and of the officers and employees of the municipality or local board if the
expenses are of those persons in their capacity as members, officers or employees and if,
(a) the expenses are actually incurred; or
(b) the expenses are, in lieu of the expenses actually incurred, a reasonable estimate, in the opinion of the
council or local board, of the actual expenses that would be incurred.
Local boards
(3) A local board of a municipality may pay remuneration to and the expenses incurred by its members,
officers and employees to the extent that the municipality is able to do so under this Act. (3).
(4) No part of the remuneration of a member of a council or local board paid under this section is deemed
to be for expenses incidental to his or her duties as a member and a municipality or local board shall not
provide that any part of the remuneration is for such deemed expenses.
(5) Despite subsection (4), if a resolution of a municipality under subsection 255 (2) or (3) of the old Act is
not revoked before January 1, 2003, the resolution shall be deemed to be a by-law of the municipality and
one-third of the remuneration paid to the elected members of the council and its local boards is deemed as
expenses incident to the discharge of their duties as members of the council or local board.
(6) A council may repeal a by-law under subsection (5) and the repealing by-law shall be effective on
January 1 of the year after the year in which it is passed.
(7) On or after December 1, 2003, a council shall review a by-law under subsection (5) at a public meeting
at least once during the four-year period corresponding to the term of office of its members after a regular
election.
(10) The Minister may, by regulation, prescribe transition rules in respect of the matters set out in
subsections (8) and (9).
Statement
284. (1) The treasurer of a municipality shall in each year on or before March 31 provide to the council of
the municipality an itemized statement on remuneration and expenses paid in the previous year to,
(a) each member of council in respect of his or her services as a member of the council or any other body,
including a local board, to which the member has been appointed by council or on which the member holds
office by virtue of being a member of council;
(b) each member of council in respect of his or her services as an officer or employee of the municipality or
other body described in clause (a); and
(c) each person, other than a member of council, appointed by the municipality to serve as a member of any
body, including a local board, in respect of his or her services as a member of the body.
(2) The statement shall identify the by-law under which the remuneration or expenses were authorized to
be paid.
14
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(3) If, in any year, any body, including a local board, pays remuneration or expenses to one of its members
who was appointed by a municipality, the body shall on or before January 31 in the following year provide
to the municipality an itemized statement of the remuneration and expenses paid for the year.
(4) Despite the Municipal Freedom of Information and Protection of Privacy Act, statements provided
under subsections (1) and (3) are public records.
295. (1) Within 60 days after receiving the audited financial statements of the municipality for the previous
year, the treasurer of the municipality,
(a) shall publish in a newspaper having general circulation in the municipality,
(i) a copy of the audited financial statements, the notes to the financial statements, the auditor's report and
the tax rate information for the current and previous year as contained in the financial review, or
(ii) a notice that the information described in subclause (i) will be made available at no cost to any taxpayer
or resident of the municipality upon request; and
(b) may provide the information described in subclause (a) (i) or (ii) to such persons and in such other
manner as the treasurer considers appropriate.
(2) If a request is made under subsection (1), the treasurer shall provide a copy of the information to the
taxpayer or resident at no cost.
15
1350 Thorton Road S. Michael Wagle
Oshawa ON L1J 8C4 Operations Manager ENERWRIDGE
Canada Tel 905-436-7025
Fax 905-436-7029
r
Email Michael.Wagle@enbridge.com
C OP-P- L+_7
March 30, 2009
Ms. Debi A. Wilcox
City Clerk
City of Pickering
1 The Esplanade
Pickering, ON L1V 6K7
Dear Ms. Wilcox:
Re: Franchise Agreement between the Corporation of the City of Pickering
(the "Municipality") and Enbridge Gas Distribution Inc ("Enbridge")
I am writing to draw your attention to the fact that on October 9, 2010 the Franchise
Agreement between the City of Pickering and Enbridge (formerly The Consumers' Gas
Company Ltd.) will expire.
As you know, Provincial legislation requires a Franchise Agreement between the municipal
corporation and the gas company serving that municipality. In April 2001, the Ontario
Energy Board ("Board") issued the revised 2000 Model Franchise Agreement to serve as a
model for such agreements.
As a result, dialogue between Enbridge and the Municipality need to commence for
renewal of a long-term Franchise Agreement using the approved model. The Municipal
Franchises Act, R.S.O. 9990, c. M. 55, as amended (the "Act") is the legislation that gives
Enbridge the right to supply and distribute gas to the inhabitants of your Municipality.
Please be assured that Enbridge is renewing all municipal Franchise Agreements in
Ontario using the model agreement. In recent years Enbridge has renewed franchise
agreements with the Regional Municipality of Durham (September 2004), the City of
Oshawa (July 2003), and the Township of Scugog (April 2001), all using the current model
franchise agreement issued by the Board. The franchise agreements between the Town
of Whitby and the Town of Ajax are also being renewed this year.
To assist you in this matter, I am enclosing the following documents for your information
and review:
1. Renewal Documents: A copy of the proposed Resolution, draft By-Law and the
2000 Model Franchise Agreement (additional copies for each of your Councilors
can be printed from the enclosed CD, if required);
March 30, 2009
Page 2
81
2. Historical Background: A copy of the current By-Law 226/75 and Franchise
Agreement passed and dated February 16, 1976. Also includes are the Certificates
of Public Convenience and Necessity that Enbridge holds for the Village of
Pickering - F.B.C. 10 dated May 15, 1956 and for the Township of Pickering dated
May 15, 1956; and
3. Reference Information: A copy of the Gas Franchise Handbook, (an explanatory
supplement to the 2000 Model Franchise Agreement). Also of note, in 2008.
Enbridge paid taxes to the Municipality in excess of four hundred and fifty-four
thousand dollars.
Both the 2000 Model Franchise Agreement and the Gas Franchise Handbook may be
obtained from the Board's website at:
http://www.oeb.gov.on.ca [follow headings under: "Industry Relations" "Rules Codes Guideline and Forms"
"Regulatory Instruments" "Natural Gas" "Model Franchise Agreement"]
Your office normally arranges for the Franchise Agreement to be considered by Council by
placing the matter on a Council meeting agenda. Council meets to consider and pass the
Resolution. The draft By-Law and Model Franchise Agreement are not completed at this
time. They should, however, remain attached to the signed Resolution as a complete
package when you return it to my attention. Your signed Resolution will authorize
Enbridge to file an application with the Board under the Act to request an order granting
approval for the renewal of the gas franchise.
am available to attend at Council, or meet with you further, at any time.
Enbridge Gas Distribution looks forward to its continued service to the Corporation of the
City of Pickering and its residents.
Sincerely,
Michael Wagle, P. Eng
Operations Manager
Central Region East
Encls.
cc: The Honorable Mayor David Ryan
1350 Thorton Road S. Michael Wagle
Oshawa ON L1J 8C4 Operations Manager
Canada Tel 905-436-7025 r,.
Fax 905-436-7029. 4 r
Email Michael.Wagle@enbridge.com 82
March 30, 2009
Mr. David Ryan, Mayor
City of Pickering
1 The Esplanade
Pickering, ON L1V 6K7
Dear Mr. Ryan:
Re: Franchise Agreement between the Corporation of the City of Pickering
(the "Municipality") and Enbridge Gas Distribution Inc. ("Enbridge")
I am writing to draw your attention to the upcoming expiration of the current gas Franchise
Agreement between the City of Pickering and Enbridge. The expiration date is
October 9, 2010 and I have written to the City Clerk requesting her assistance in renewing
the franchise, as is required pursuant to the Municipal Franchises Act for the purpose of
supplying to the inhabitants of the City of Pickering. A copy of said letter is enclosed for
your review.
May I request that you proceed with having the Resolution passed at your earliest
convenience.
If assistance is required, or attendance at a Council meeting is desired, please contact me
in this regard.
Sincerely,
Original Signed By
Michael Wagle, P. Eng
Operations Manager
Central Region East
Encls.
cc: Ms. Debi A. Wilcox, City Clerk
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
Being a by-law to authorize a franchise agreement
between the City of Pickering and Enbridge Gas
Distribution Inc.
WHEREAS, the Council of the City of Pickering deems it expedient to enter into the
attached franchise agreement with Enbridge Gas Distribution Inc.;
WHEREAS, the Ontario Energy Board by its Order issued pursuant to the Municipal
Franchises Act on the day of , 20 has approved the terms and
conditions upon which and the period for which the franchise provided for in the
attached agreement is proposed to be granted, and has declared and directed that the
assent of the municipal electors in respect of this by-law is not necessary;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. That the attached franchise agreement between the Corporation Enbridge Gas
Distribution Inc. is hereby authorized and the franchise provided for therein is
hereby granted; and
3. The Mayor and City Clerk are hereby authorized and instructed on behalf of the
Corporation to enter into and execute under its corporate seal and deliver the
aforesaid agreement, which agreement is hereby incorporated into and shall form
part of this by-law.
BY-LAW read a first, second and third time and finally passed this day of ,
2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
SCHEDULE "A"
By -Law No.226/75 enacted and passed by the Council of the Corporation of the Town of Pickering on the
16'h day of February, 1976.
Model Franchise Agreement
THIS AGREEMENT effective this day of , 20
BETWEEN: The Corporation of the City of Pickering hereinafter called the
"Corporation"
-and-
Enbridge Gas Distribution Inc. hereinafter called the "Gas Company"
WHEREAS the Gas Company desires to distribute, store and transmit gas in the
Municipality upon the terms and conditions of this Agreement;
AND WHEREAS by by-law passed by the Council of the Corporation (the
"By-law"), the duly authorized officers have been authorized and directed to
execute this Agreement on behalf of the Corporation;
THEREFORE the Corporation and the Gas Company agree as follows:
Part I - Definitions
1. In this Agreement:
a. "decommissioned" and "decommissions" when used in connection with
parts of the gas system, mean any parts of the gas system taken out of
active use and purged in accordance with the applicable CSA
standards and in no way affects the use of the term 'abandoned'
pipeline for the purposes of the Assessment Act;
b. "Engineer/Road Superintendent" means the most senior individual
employed by the Corporation with responsibilities for highways within
the Municipality or the person designated by such senior employee or
such other person as may from time to time be designated by the
Council of the Corporation;
c. "gas" means natural gas, manufactured gas, synthetic natural gas,
liquefied petroleum gas or propane-air gas, or a mixture of any of
them, but does not include a liquefied petroleum gas that is distributed
by means other than a pipeline;
d. "gas system" means such mains, plants, pipes, conduits, services,
valves, regulators, curb boxes, stations, drips or such other equipment
- 1 -
86
as the Gas Company may require or deem desirable for the
distribution, storage and transmission of gas in or through the
Municipality;
e. "highway" means all common and public highways and shall include
any bridge, viaduct or structure forming part of a highway, and any
public square, road allowance or walkway and shall include not only
the travelled portion of such highway, but also ditches, driveways,
sidewalks, and sodded areas forming part of the road allowance now
or at any time during the term hereof under the jurisdiction of the
Corporation;
f. "Model Franchise Agreement" means the form of agreement which the
Ontario Energy Board uses as a standard when considering
applications under the Municipal Franchises Act. The Model Franchise
Agreement may be changed from time to time by the Ontario Energy
Board;
g. "Municipality" means the territorial limits of the Corporation on the date
when this Agreement takes effect, and any territory which may
thereafter be brought within the jurisdiction of the Corporation;
h. "Plan" means the plan described in Paragraph 5 of this Agreement
required to be filed by the Gas Company with the Engineer/Road
Superintendent prior to commencement of work on the gas system;
and
i.. whenever the singular, masculine or feminine is used in this
Agreement, it shall be considered as if the plural, feminine or
masculine has been used where the context of the Agreement so
requires.
Part II - Rights Granted
2. To provide gas service:
The consent of the Corporation is hereby given and granted to the Gas
Company to distribute, store and transmit gas in and through the
Municipality to the Corporation and to the inhabitants of the Municipality.
-2-
3. To Use Highways.
Subject to the terms and conditions of this Agreement the consent of the
corporation is hereby given and granted to the Gas Company to enter upon
all highways now or at any time hereafter under the jurisdiction of the
Corporation and to lay, construct, maintain, replace, remove, operate and
repair a gas system for the distribution, storage and transmission of gas in
and through the Municipality.
4. Duration of Agreement and Renewal Procedures.
a. If the Corporation has not previously received gas distribution services,
the rights hereby given and granted shall be for a term of 20 years
from the date of final passing of the By-law.
or
b. If the Corporation has previously received gas distribution services, the
rights hereby given and granted shall be for a term of 20 years from
the date of final passing of the By-law provided that, if during the 20-
year term this agreement, the Model Franchise Agreement is changed,
then on the 7th anniversary and on the 14th anniversary of the date of
the passing of the By-law, this Agreement shall be deemed to be
amended to incorporate any changes in the Model Franchise
Agreement in effect on such anniversary dates. Such deemed
amendments shall not apply to alter the 20-year term.
c. At any time within two years prior to the expiration of this Agreement,
either party may give notice to the other that it desires to enter into
negotiations for a renewed franchise upon such terms and conditions
as may be agreed upon. Until such renewal has been settled, the
terms and conditions of this Agreement shall continue, notwithstanding
the expiration of this Agreement. This shall not preclude either party
from applying to the Ontario Energy Board for a renewal of the
Agreement pursuant to section 10 of the Municipal Franchises Act.
-3-
88
Part III - Conditions
5. Approval of Construction
a. The Gas Company shall not undertake any excavation, opening or
work which will disturb or interfere with the surface of the travelled
portion of any highway unless a permit therefor has first been obtained
from the Engineer/Road Superintendent and all work done by the Gas
Company shall be to his satisfaction.
b. Prior to the commencement of work on the gas system, or any
extensions or changes to it (except service laterals which do not
interfere with municipal works in the highway), the Gas Company shall
file with the Engineer/Road Superintendent a Plan, satisfactory to the
Engineer/Road Superintendent, drawn to scale and of sufficient detail
considering the complexity of the specific locations involved, showing
the highways in which it proposes to lay its gas system and the
particular parts thereof it proposes to occupy.
c. The Plan filed by the Gas Company shall include geodetic information
for a particular location-
i. where circumstances are complex, in order to'facilitate known
projects, including projects which are reasonably anticipated by
the Engineer/Road Superintendent, or
ii. when requested, where the Corporation has geodetic information
for its own services and all others at the same location.
d. The Engineer/Road Superintendent may require sections of the gas
system to be laid at greater depth than required by the latest CSA
standard for gas pipeline systems to facilitate known projects or to
correct known highway deficiencies.
e. Prior to the commencement of work on the gas system, the
Engineer/Road Superintendent must approve the location of the work
as shown on the Plan filed by the Gas Company, the timing of the work
and any terms and conditions relating to the installation of the work.
f. In addition to the requirements of this Agreement, if the Gas Company
proposes to affix any part of the gas system to a bridge, viaduct or
other structure, if the Engineer/Road Superintendent approves this
proposal, he may require the Gas Company to comply with special
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89
conditions or to enter into a separate agreement as a condition of the
approval of this part of the construction of the gas system.
g. Where the gas system may affect a municipal drain, the Gas Company
shall also file a copy of the Plan with the Corporation's Drainage
Superintendent for purposes of the Drainage Act, or such other person
designated by the Corporation as responsible for the drain.
h. The Gas Company shall not deviate from the approved location for any
part of the gas system unless the prior approval of the Engineer/Road
Superintendent to do so is received.
i. The Engineer/Road Superintendent's approval, where required
throughout this Paragraph, shall not be unreasonably withheld.
j. The approval of the Engineer/Road Superintendent is not a
representation or warranty as to the state of repair of the highway or
the suitability of the highway for the gas system.
6. As Built Drawings
The Gas Company shall, within six months of completing the installation of
any part of the gas system, provide two copies of "as built" drawings to the
Engineer/Road Superintendent. These drawings must be sufficient to
accurately establish the location, depth (measurement between the top of
the gas system and the ground surface at the time of installation) and
distance of the gas system. The "as built" drawings shall be of the same
quality as the Plan and, if the approved pre-construction plan included
elevations that were geodetically referenced, the "as built" drawings shall
similarly include elevations that are geodetically referenced. Upon the
request of the Engineer/Road Superintendent, the Gas Company shall
provide one copy of the drawings in an electronic format and one copy as a
hard copy drawing.
7. Emergencies
In the event of an emergency involving the gas system, the Gas Company
shall proceed with the work required to deal with the emergency, and in any
instance where prior approval of the Engineer/Road Superintendent is
normally required for the work, the Gas Company shall use its best efforts to
immediately notify the Engineer/Road Superintendent of the location and
nature of the emergency and the work being done and, if it deems
appropriate, notify the police force, fire or other emergency services having
jurisdiction. The Gas Company shall provide the Engineer/Road
Superintendent with at least one 24 hour emergency contact for the Gas
Company and shall ensure the contacts are current.
-5-
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8. Restoration
The Gas Company shall well and sufficiently restore, to the reasonable
satisfaction of the Engineer/Road Superintendent, all highways, municipal
works or improvements which it may excavate or interfere with in the course
of laying, constructing, repairing or removing its gas system, and shall make
good any settling or subsidence thereafter caused by such excavation or
interference. If the Gas Company fails at any time to do any work required
by this Paragraph within a reasonable period of time, the Corporation may
do or cause such work to be done and the Gas Company shall, on demand,
pay the Corporation's reasonably incurred costs, as certified by the
Engineer/Road Superintendent.
9. Indemnification
The Gas Company shall, at all times, indemnify and save harmless the
Corporation from and against all claims, including costs related thereto, for
all damages or injuries including death to any person or persons and for
damage to any property, arising out of the Gas Company operating,
constructing, and maintaining its gas system in the Municipality, or utilizing
its gas system for the carriage of gas owned by others. Provided that the
Gas Company shall not be required to indemnify or save harmless the
Corporation from and against claims, including costs related thereto, which
it may incur by reason of damages or injuries including death to any person
or persons and'for damage to any property,' resulting from the negligence or
wrongful act of the Corporation, its servants, agents or employees.
10. Insurance
a. The Gas Company shall maintain Comprehensive General Liability
Insurance in sufficient amount and description as shall protect the Gas
Company and the Corporation from claims for which the Gas Company
is obliged to indemnify the Corporation under Paragraph 9. The
insurance policy shall identify the Corporation as an additional named
insured, but only with respect to the operation of the named insured
(the Gas Company). The insurance policy shall not lapse or be
cancelled without sixty (60) days' prior written notice to the Corporation
by the Gas Company.
b. The issuance of an insurance policy as provided in this Paragraph
shall not be construed as relieving the Gas Company of liability not
covered by such insurance or in excess of the policy limits of such
insurance.
-6-
91
C. Upon request by the Corporation, the Gas Company shall confirm that
premiums for such insurance have been paid and that such insurance
is in full force and effect.
11. Alternative Easement
The Corporation agrees, in the event of the proposed sale or closing of any
highway or any part of a highway where there is a gas line in existence, to
give the Gas Company reasonable notice of such proposed sale or closing
and, if is feasible, to provide the Gas Company with easements over that
part of the highway proposed to be sold or closed sufficient to allow the Gas
Company to preserve any part of the gas system in its then existing
location. In the event that such easements cannot be provided, the
Corporation and the Gas Company shall share the cost of relocating or
altering the gas system to facilitate continuity of gas service, as provided for
in Paragraph 12 of this Agreement.
12. Pipeline Relocation
a. If in the course of constructing, reconstructing, changing, altering or
improving any highway or any municipal works, the Corporation deems
that it is necessary to take up, remove or change the location of any
part of the gas system, the Gas Company shall, upon notice to do so,
remove and/or relocate within a reasonable period of time such part of
the gas system to a location approved by the Engineer/Road
Superintendent.
b. Where any part of the gas system relocated in accordance with this
Paragraph is located on a bridge, viaduct or structure, the Gas
Company shall alter or relocate that part of the gas system at its sole
expense.
c. Where any part of the gas system relocated in accordance with this
Paragraph is located other than on a bridge, viaduct or structure, the
costs of relocation shall be shared between the Corporation and the
Gas Company on the basis of the total relocation costs, excluding the
value of any upgrading of the gas system, and deducting any
contribution paid to the Gas Company by others in respect to such
relocation; and for these purposes, the total relocation costs shall be
the aggregate of the following.-
i. the amount paid to Gas Company employees up to and including
field supervisors for the hours worked on the project plus the
current cost of fringe benefits for these employees,
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92
ii. the amount paid for rental equipment while in use on the project
and an amount, charged at the unit rate, for Gas Company
equipment while in use on the project,
iii. the amount paid by the Gas Company to contractors for work
related to the project,
iv, the cost to the Gas Company for materials used in connection
with the project, and
v. a reasonable amount for project engineering and project
administrative costs which shall be 22.5% of the aggregate of the
amounts determined in items (i), (ii), (iii) and (iv) above.
d. The total relocation costs as calculated above shall be paid 35% by the
Corporation and 65% by the Gas Company, except where the part of
the gas system required to be moved is located in an unassumed road
or in an unopened road allowance and the Corporation has not
approved its location, in which case the Gas Company shall pay 100%
of the relocation costs.
Part IV - Procedural And Other Matters
13. Municipal By-laws of General Application
The Agreement is subject to the provisions of all regulating-statutes and all
municipal by-laws of general application, except by-laws which have the
effect of amending this Agreement.
14. Giving Notice
Notices may be delivered to, sent by facsimile or mailed by prepaid
registered post to the Gas Company at its head office or to the authorized
officers of the Corporation at its municipal offices, as the case may be.
15. Disposition of Gas System
a. If the Gas Company decommissions part of its gas system affixed to a
bridge, viaduct or structure, the Gas Company shall, at its sole
expense, remove the part of its gas system affixed to the bridge, viaduct
or structure.
b. If the Gas Company decommissions any other part of its gas system, it
shall have the right, but is not required, to remove that part of its gas
system. It may exercise its right to remove the decommissioned parts of
its gas system by giving notice of its intention to do so by filing a Plan
-8-
9 3
as required by Paragraph 5 of this Agreement for approval by the
Engineer/Road Superintendent. If the Gas Company does not remove
the part of the gas system it has decommissioned and the Corporation
requires the removal of all or any part of the decommissioned gas
system for the purpose of altering or improving a highway or in order to
facilitate the construction of utility or other works in any highway,
the Corporation may remove and dispose of so much of the
decommissioned gas system as the Corporation may require for such
purposes and neither party shall have recourse against the other for
any loss, cost, expense or damage occasioned thereby. If the Gas
Company has not removed the part of the gas system it has
decommissioned and the Corporation requires the removal of all or any
part of the decommissioned gas system for the purpose of altering or
improving a highway or in order to facilitate the construction of utility or
other works in a highway, the Gas Company may elect to relocate the
decommissioned gas system and in that event Paragraph 12 applies to
the cost of relocation.
16. Use of Decommissioned Gas System
a. The Gas Company shall provide promptly to the Corporation, to the
extent such information is known-
i. the names and addresses of all third parties who use
decommissioned parts of the gas system for purposes other than
the transmission or distribution of gas; and
ii. the location of all proposed and existing decommissioned parts of
the gas system used for purposes other than the transmission or
distribution of gas.
b. The Gas Company may allow a third party to use a decommissioned
part of the gas system for purposes other than the transmission or
distribution of gas and may charge a fee for that third party use,
provided
i. the third party has entered into a municipal access agreement
with the Corporation; and
ii. the Gas Company does not charge a fee for the third party's right
of access to the highways.
c. Decommissioned parts of the gas system used for purposes other than
the transmission or distribution of gas are not subject to the provisions
of this Agreement. For decommissioned parts of the gas system used
for purposes other than the transmission and distribution of gas, issues
-9-
94
such as relocation costs will be governed by the relevant municipal
access agreement.
17. Franchise Handbook
The Parties acknowledge that operating decisions sometimes require a
greater level of detail than that which is appropriately included in this
Agreement. The Parties agree to look for guidance on such matters to the
Franchise Handbook prepared by the Association of Municipalities of
Ontario and the gas utility companies, as may be amended from time to
time.
18. Agreement Binding Parties
This Agreement shall extend to, benefit and bind the parties thereto, their
successors and assigns, respectively.
IN WITNESS WHEREOF the parties have executed this Agreement effective
from the date written above.
THE CORPORATION OF THE CITY OF PICKERING
By:
By:
Duly Authorized Officer
ENBRIDGE GAS DISTRIBUTION INC.
By:
By:
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PICKERING MEMO
0- c) P- P- . Lfq-cr'
To: Debi Wilcox April 14, 2009
City Clerk
From: Linda Roberts
Committee Coordinator
Copy:
Subject: Direction as per Minutes of the Heritage Pickering Advisory Committee
Held on March 31, 2009
At a meeting of the Heritage Pickering Advisory Committee held on March 31, 2009, the
Committee endorsed the following:
1. That the Heritage Pickering Advisory Committee endorse the petition received from The
Renaissance Society of St. Theresa Catholic Secondary School to include a mandatory
Canadian history course at the grade 12 level and that the Chair sign the petition on behalf
of the Committee;
2. That a copy be forwarded to Council for their endorsement; and,
3. That a copy be forwarded to the Durham District School Boards.
7.._
d
I
09
97
To Whom It May Concern,
The Renaissance Society of St. Theresa Catholic Secondary School, a student history
club, is initiating a campaign to petition the Ontario government to change the high school
graduation requirements to include a mandatory Canadian history course at the grade 12 level.
This student initiative is in response to the dismal results of a Dominion Institute study.
In the fall of 2007, 82% of Canadians aged 18 to 24 failed a basic quiz on Canadian
history. Fewer than half could name the first Prime Minister of Canada. There is an underlying
reason for this lack of knowledge and understanding of Canadian history. Very little Canadian
history is taught in high school. This is especially true in Ontario. The only mandatory course in
Canadian history is in grade 10 and that course only begins in 1914. This means that the vast
majority of students graduate without having studied Canadian history in any real depth.
This is a dangerous situation for a country as diverse as Canada. How can we expect
high school graduates to understand their own country and to participate as active, informed
citizens if they lack even a rudimentary knowledge of their own history? How can Canadians
have a collective identity if they lack a collective memory?
Our petition campaign has received official support from both the Ontario Historical
Society and Canada's National History Society. With their support we intend to circulate the
petition among as many citizens of Ontario as possible. With your support we can make a real
difference.
Please return the completed petition forms to our school by the end of May 2009. We
plan to deliver all of the forms to the Ministry of Education.
Sincerely,
Joe Stafford
St. Theresa CSS
135 Adam Street, Belleville, ON. K8N 5S1
98
THE UNDERSIGNED WOULD STRONGLY ENCOURAGE THE ONTARIO MINISTRY OF
EDUCATION TO CHANGE THE HIGH SCHOOL GRADUATION REQUIREMENTS TO
INCLUDE A MANDATORY COURSE IN CANADIAN HISTORY AT THE GRADE 12
LEVEL.
NAME ADDRESS
Jim Simpson, Chair One the Esplanade
Pickering, ON L1V 6K7
Terence Arvisais
Shirley Curran
Keith Falconer
Richard Fleming
Susan Gardner
Joanne Glasser
Rhonda Lawson
Kelly McLean
Devinder Panesar
Gordon Zimmerman
s
~ +J
0
~F< DURHAM REGION LABOUR COUNCIL
115 Albert St, Oshawa, Ontario L 1 H 4R3
Phone: (905) 579-5188 Fax: (905) 579-3634 c0p_R , L-` -0
E-Mail: durhamlc@durhamlabour:ca
March 3, 2009
{
Mayor David Ryan & Members of Council
c/o Ms. Debi Wilcox, Clerk
City of Pickering
1 The Esplanade
Pickering ON L IV 6K7
Dear Mayor Ryan & Members of Council
On Tuesday, April 28, 2009, the Durham Region Labour Council will be observing the National Day of
Mourning at Oshawa City Hall. The ceremony will begin a Noon at Oshawa City Hall Civic Square where our
ceremony and laying of wreaths at the Day of Mourning Monument will take place. Please place our following
request before Council at your next meeting.
The Day of Mourning was officially recognized by the Ontario Provincial Legislature in 1988. In 1991,
An Act Respecting a Day of Mourning for Persons Killed or Injured in the Workplace passed through all stages
of the House of Commons and the Senate. The Bill which now proclaims April 28`h of each year as a National
Day of Mourning received Royal Assent on February 1, 1991 and is now law. The Day of Mourning is also
officially recognized in many countries throughout the world.
We ask that your municipality join with us in paying respect to those working people who have died at
the workplace, or suffered injuries on the job by passing a resolution proclaiming Tuesday, April 28, 2009 as
"Day of Mourning". We also request that flags be lowered, where possible, on Municipal Buildings in honour
and remembrance of those killed at the workplace.
While we mourn the dead, we must dedicate ourselves to fight for the living and prevent this
terrible and unnecessary toll by ensuring that our governments constantly review and enforce health and safety
regulations, that all workplaces adhere to health and safety regulations and that all workers are regularly trained
in all health and safety aspects of their workplace.
Thank you for your assistance in these matters
Yours truly,
i
s T 7o
fCEJS;a, s
William Stratton, Chair + ' ERIC
AL ;
Day of Mourning Committee LEG
tiry H UP!A\1 3 a
Durham Region Labour Council
WS/lm
of _i c~v~ -1 slC
Declare September 21-25, 2009 Learn @ Work Week! 100
It is well documented that Canadian firms are falling behind in investing in skills development. However, it is
also well documented that learning has a positive impact on key business measures such as job performance
and productivity. Learn @ Work Week is a weeklong celebration which includes a number of activities and
events designed to promote the importance of workplace learning and development to key stakeholders and the
public-at-large.
The goals of the Learn @ Work Week initiative are:
• Raise awareness of the impact of workplace learning
• Celebrate the best practices of workplace learning
• Celebrate the success of the `learning organization'
An important part of Learn @ Work Week is public support by political leaders for the importance of workplace
learning and development. In this regard, we are asking that you declare the week of September 21 st - 25th,
2009 as Learn @ Work Week in your community. Last year, 150 municipalities participated by declaring it
Learn @ Work Week! CSTD has a Durham chapter for your area, supported by a community of members who
are training and development professionals. By supporting Learn @ Work Week, you are recognizing the value
of this community's work.
We would be pleased to acknowledge your support on our organizational website www.cstd.ca as a Learn @
Work Week Champion. The Canadian Society for Training and Development is a national, not-for-profit,
membership association serving the field of workplace learning and development. CSTD has more than 2,500
members drawn from the public, private, non-for-profit and labour sectors.
Please find a sample English or French proclamation for your use. Please send your completed proclamation to
membersgcstd.ca. Thank you in advance for your support.
Sincerely,
Lynn Johnston, CAE
President
~~~c5u1 1~~c
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Citq o~
I;~I 1 01
I I
PICKER I
April 20, 2009
COMMITTEE REPORTS
a) REPORT PD 2009-05 OF THE PLANNING & DEVELOPMENT COMMITTEE
P & D Pages
Blue
1. Director, Planning & Development, Report PD 12-09 50-53
Silver Lane Estates Inc.
Plan of Subdivision 40M-2119/Plan 40R-21358
Final Assumption of Plan of Subdivision
RECOMMENDATION
1. That Report PD 12-09 of the Director, Planning & Development regarding the
Final Assumption of Plan of Subdivision 40M-2119 be received;
2. That the highways being Strouds Lane, Treetop Way, Calvington Drive and
Tilson Court within Plan 40M-2119 be assumed for public use;
3. That the services required by the Subdivision Agreement relating to Plan
40M-2119, which are constructed, installed or located on lands dedicated to,
or owned by the City, or on lands lying immediately adjacent thereto,
including lands that are subject to easements transferred to the City, be
accepted and assumed for maintenance, save and except from Blocks 35,
39, 46, Plan 40M-2119 and Parts 1 and 2, Plan 40R-21358, which lands
were required to extend Calvington Drive and Treetop Way sufficient to
provide frontage to Lots within Plan 40M-2339; and
4. That the Subdivision Agreement and any amendments thereto relating to
Plan 40M-2119, save and except from Blocks 35, 39 and 46, be released and
removed from title.
2. Director of Planning & Development, Report PD 15-09 54-60
Street Name Change of (Old) Taunton Road east of Brock Road to
William Jackson Drive
RECOMMENDATION
102
1. That Report PD 15-09 of the Director, Planning & Development regarding the
street name change of (Old) Taunton Road east of Brock Road, legally
described as:
Firstly: Regional Road #4, being Part Lots 17 and 18, Concession 3, as in
Highway Plan 538 and Part Lot 17, Concession 3, as in C0212542 &
C0213985, except Parts 1 and 2, Plan 40R-24188;
Secondly: Part Lot 16, Concession 3, Part Lot 16, Concession 4 and part of
the Road Allowance between Concessions 3 and 4, designated as Part 1,
Plan 40R-23354; and
Thirdly: Part Lot 16, Concession 3, designated as Parts 1 to 5, Plan 40R-
15548, to William Jackson Drive be received;
2. That Council authorize the payment of $175.00 to each household having a
municipal address on (Old) Taunton Road to help offset any inconvenience
and out-of-pocket expenses they will incur as a result of this name change;
and
3. That Council enact a by-law formally changing the name of the above-noted
portions of (Old) Taunton Road east of Brock Road to William Jackson Drive.
3. Director, Planning & Development, Report PD 16-09 61-124
Official Plan Amendment Application OPA 08-002/P
Amendment 17 to the Pickering Official Plan
Informational Revision 14
City Initiated: Complete Applications and Pre-Submission Consultations
City of Pickering
Pickering Official Plan Review
RECOMMENDATION
1. That Report PD 16-09 of the Director, Planning & Development on Official
Plan Amendment Application OPA 08-002/P, Amendment 17 to the Pickering
Official Plan, and Informational Revision 14 City Initiated: Complete
Applications and Pre-Submission Consultations be received;
2. a) That Official Plan Amendment Application OPA 08-002/P, initiated by
the City of Pickering, to set out the requirements for complete
applications for official plan amendments, zoning amendments,
approval of draft plans of subdivision and condominium, and approval of
site plans, and to require pre-submission consultation by applicants with
City staff as set out in Appendix I to Report PD 16-09, be approved;
03
b) That the Draft By-law to adopt Amendment 17 to the Pickering Official
Plan, to implement the complete application and pre-submission
consultation requirements, as set out in Appendix I to Report PD 16-09,
be forwarded to Council for enactment;
3. That Council adopt Informational Revision 14 as set out in Appendix II to
Report PD 16-09 for inclusion in the Pickering Official Plan;
4. That the Draft By-law to require that applicants consult with City staff prior to
submission of applications for official plan amendments, zoning
amendments, approval of draft plans of subdivision and condominium, and
site plans, as set out in Appendix III to Report PD 16-09, be forwarded to
Council for enactment;
5. That Council endorse the responses to comments received respecting the
proposed draft official plan amendment contained in Appendix IV - Table 1 -
Responses to Comments Received on the Proposed Official Plan
Amendment;
6. That staff:
a) revise planning application forms to include an acknowledgement by
applicants of the obligation to pay for peer review of technical studies,
should the City so require; and
b) update the City's Tariff of Fees By-law to add peer review costs to the
list of charges for planning applications;
7. That Council endorse the Procedures for Pre-Submission Consultation
Meetings detailed in Appendix V of Report PD 16-09; and
8. Further, that the City Clerk forward a copy of Report PD 16-09 and Council's
resolution on the matter to the Region of Durham, the Toronto Region
Conservation Authority, the Central Lake Ontario Conservation Authority, the
City of Toronto, the Region of York, the Town of Markham, the Township of
Uxbridge, the Town of Whitchurch-Stouffville, the Township of Scugog, the
Town of Whitby and the Town of Ajax and to each person or public body that
provided written or verbal comments at the Open House, the Public Meeting,
the Planning & Development Committee or City Council Meeting.
April 20, 2009
PICKERI
COMMITTEE REPORTS
b) REPORT EC 2009-04 OF THE EXECUTIVE COMMITTEE Executive Pages
Buff
1. Director, Operations & Emergency Services, Report OES 03-09 1-5
Supply & Delivery of Extrication Equipment for Heavy Rescue Vehicle
RECOMMENDATION
1. That Report OES 03-09 of the Director, Operations & Emergency Services
regarding the supply and delivery of Hurst Extrication Equipment be received;
2. That Council confirm the quotation dated March 18, 2009 from Code 4 Fire &
Rescue (sole source) for the supply and delivery of Extrication Equipment in
the amount of $164,397.45;
3. That the total gross project cost of $164,397.45 (GST included) and the total
net purchase cost of $156,569.00 be approved;
4. That the appropriate officials of the City of Pickering be given the authority to
give effect thereto.
2. Director, Operations & Emergency Services, Report OES 13-09 6-13
Pickering Potter's Studio
-Licence Renewal Agreement
RECOMMENDATION
1. That Report OES 13-09 of the Director, Operations & Emergency Services
be received; and
2. That the Mayor and the Clerk be authorized to execute a licence renewal
agreement to which the Pickering Potter's Studio will be permitted to continue
to operate pottery programs at the Pickering Recreation Complex from April
1, 2009 to March 31, 2012, that is in the form and substance acceptable to
the Director, Operations & Emergency Services and the Chief Administrative
Officer.
105
3. Director, Operations & Emergency Services, Report OES 15-09 14-15
Fire Services
-Uniform and Bunker Gear Acquisition
RECOMMENDATION
1. That Report OES 15-09 of the Director, Operations & Emergency Services
regarding Fire Services Uniform and Bunker Gear Acquisition be received;
2. That Council approve single sourcing of this acquisition through Starfield Lion
Ltd.; and
3. That the appropriate City of Pickering officials be authorized to take any
actions necessary to give effect thereto.
4. Director, Operations & Emergency Services, Report OES 18-09 16-25
Winter Control Operations
RECOMMENDATION
That Report OES 18-09 of the Director, Operations & Emergency Services be
received for information.
5. Director, Corporate Services & Treasurer, Report CS 06-09 26-34
Statement of the Treasurer Respecting 2008 Remuneration and Expenses of
Members of Council and Council Appointees to Boards, Agencies and Other
Bodies
RECOMMENDATION
That Report CS 06-09 of the Director, Corporate Services & Treasurer regarding
Statement of the Treasurer respecting Remuneration and Expenses of Members
of Council and Council Appointees for the year 2008 be received for information.
6. Director, Corporate Services & Treasurer, Report CS 07-09 35-44
Cash Position Report as at December 31, 2008
RECOMMENDATION
That Report CS 07-09 of the Director, Corporate Services & Treasurer regarding
the Cash Position of the City as at December 31, 2008 be received for information.
106
7. Director, Corporate Services & Treasurer, Report CS 08-09 45-69
Revised Fence By-law and Proposed Fence Cost Sharing By-law
RECOMMENDATION
1. That Report CS 08-09 of the Director, Corporate Services & Treasurer be
received;
2. That the updated Fence By=law, included as Attachment 1, providing
regulations for fences erected within the City of Pickering, be enacted;
3. That the draft Fence Cost Sharing By-law, included as Attachment 2,
providing regulations for the sharing of costs of division fences be enacted;
and
4. That the appropriate staff of the City of Pickering be given the authority to
give effect thereto.
City 'j
PLILApril 20, 2009
NEW AND UNFINISHED PAGES
1. Canada and Ontario Launch Intake 2 of BCF Communities HANDOUT
Component and Application Process for Infrastructure Stimulus Fund
Application Deadline of May 1 2009
The Federal and Provincial Ministers responsible for Infrastructure sent out joint
letters on April 15, 2009 to municipalities announcing the opening of intake 2 of
the Communities Component of the Building Canada Fund (BCF) and launched
the application process for the Infrastructure Stimulus Fund. The deadline for
applying for both programs is May 1, 2009.
A handout memorandum /report will be provided on Monday, April 20, 2009
advising of the details of the application for the City of Pickering, which requires
support from Council for the approved project and the municipal contribution.
[Please see attached AMO Member Communication Alert]
200 University Ave, Suite 301
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 j Fax: (416) 971-6191
E-mail amo@amo on.ca
09/023
FOP', ia-., , _ ! 'S"id~,a i >•j"{ S?.J~dT:tif' T : fh attefllv-oi~ of the C;rzwk cd ~,~117
Craig Reid Senior Policy Advisor
April 15, 2009 (416) 971-9856 ext 334
Canada and Ontario Launch Intake 2 of BCF Communities
Component and Application Process for Infrastructure Stimulus Fund
Applications are due MaV 1, 2009
Issue:
Federal and Provincial Ministers responsible for Infrastructure sent out joint letters today to heads of
council announcing the opening of intake 2 of the Communities Component of the Building Canada
Fund (BCF) and launched the application process for the Infrastructure Stimulus Fund. The deadline
for applying for both programs is May 1, 2009.
Background:
AMO has been advised that the application process for the Infrastructure Stimulus Fund is very simple
and that the application process for Intake 2 of the BCF Communities Component has been further
streamlined. Municipalities can apply for up to 3 projects under the Infrastructure Stimulus Fund.
Municipalities with populations under 100,000 can apply for the BCF Communities Component.
Note that for both programs, projects must be completed by March 31, 2011.
Municipalities will be required to attest that the projects would not have been built over the next two
construction seasons without the federal and provincial funding. Both programs require a one-third
municipal financial contribution.
A program guide and a very short application form for Stimulus Funding can be accessed at:
www.bcfontario.ca. You can also access application forms for the Communities Component of the
Building Canada Fund through this web site. Municipalities are encouraged to contact the Canada-
Ontario Infrastructure Secretariat at 1-866-306-7827 to get a username and password to access the on-
line application form.
According to the letters, successful proponents will be notified quickly so that construction may begin.
Financial agreements will be signed between the Province of Ontario and municipalities. Prior to final
approval of funding and the conclusion of an agreement with the Province, the Municipality must
provide proof of Council support for the approved project and the municipal contribution.
1-2':; :l_7'i'I v l ili3;i
Eligible Categories:
The following are eligible project categories for Local Government Assets under the
Infrastructure Stimulus Fund:'
• Water and Waste Water Infrastructure
• Public Transit Infrastructure
• Local Road Infrastructure s
• Disaster Mitigation Infrastructure
• Solid Waste Management Infrastructure
• Brownfield Redevelopment Infrastructure
• Cultural Infrastructure
• Airport Infrastructure
Port and Cruiseship Infrastructure;
• Municipal Buildings
• Parks and Trails
While new construction which can be completed by March 31, 2011 is eligible, the Governments of
Ontario and Canada advise that existing asset rehabilitation is the primary focus of the Infrastructure
Stimulus Fund program.
Under the BCF Communities Component Intake Two there are 18 project categories:
• Brownfield Redevelopment
• Collaborative Projects
• Connectivity And Broadband
• Core National Highway System
• Culture
• Disaster Mitigation
• Drinking Water
• Green Energy
• Local And Regional Airports
• Local Roads
• Public Transit
• Recreation *New*
• Shortline Railways
• Short-Sea Shipping
• Solid Waste Management
• Sport
• Tourism
• Wastewater Infrastructure
The "Recreation" category is a new addition under Intake Two of the BCF Communities Component.
Eligible municipalities with populations under 100,000 continue to be able to submit one application to
this program intake.
For further information, municipalities should review the web site rye ,l.bcf ntario.ca or contact the
Canada-Ontario Joint Secretariat at:
Building Canada Fund, Communities Component Joint Secretariat
1 Stone Road West, 4th Floor NW, Guelph, Ontario N 1 G 4Y2
Phone: 1-866-306-7827, Fax: 519-826-4336, Email: SCF.CC( ontaro.c,a
Action: For your information.
This information is available in the Policy Issues section of the AMO website at
c
2-2
Caq D~
107
PICKERING
April 20, 2009
NOTICE OF MOTION
1) [At the March 23, 2009 meeting of Council, this motion was deferred to the April
20, 2009 meeting of Council.]
INCREASING ORGAN DONATIONS - SAVING LIVES
WHEREAS according to media reports there are nearly 1,700 Ontarians waiting for
organ transplants; and
WHEREAS according to media reports, there are about 4,000 Canadians waiting for
organ transplants; and
WHEREAS according to media reports, 140 to 250 people die each year in Canada
awaiting organ transplants; and
WHEREAS according to the Canadian Medical Association Journal presumed consent,
making every eligible person automatic organ donor upon death unless they specifically
opt out ahead of time, is practiced in various forms in Europe in countries such as
Belgium and Spain; and
WHEREAS the current system in Ontario requires persons who want to donate their
organs to fill out a donor card to notify family members who are then asked to provide
final consent even if the donor filled out an organ donor consent card; and
WHEREAS many good organs that could be donated are being buried or cremated
rather than harvested for those in great need or even dying on waiting lists; and
WHEREAS a recent Toronto Star - Angus Reid poll has found that 64% of Ontarians
support provincial legislation that would make everyone an automatic organ donor
unless they explicitly opt out; and
WHEREAS such legislation would cut a long standing chronic shortage of organ donors
across the province and save many lives.
108
NOW THEREFORE BE IT RESOLVED THAT
The City of Pickering encourage and support provincial legislation for making every
eligible person an automatic organ donor upon death unless they specifically opt out
ahead of time to address the chronic shortage of organ donations and saving many
lives.
This motion be forwarded to the Canadian Transplant Association, the Trillium Gift of
Life, all municipalities in Durham Region, Regional Health & Social Services Committee,
Ontario Municipal Association, and MPP's for Ajax-Pickering and Scarborough East-
Pickering.
2) Councillor O'Connell and Councillor McLean gave notice that they will at this
meeting of Council be presenting a motion as follows:
WILDLIFE HUNTING
WHEREAS fish and wildlife are important to Ontario as these natural resources are an
important part of the Province's biodiversity that provide us with ecological, social and
economic benefits; and
WHEREAS legal hunting can play a role in maintaining an abundant population within
the carrying capacity of its habitat, however illegal hunting can endanger species as well
as endanger the safety and well being of the public at large; and
WHEREAS the Ministry of Natural Resources' Conservation Officers enforce the
Province's hunting regulations to safeguard the public interest and ensure the protection
of our wildlife and residents; and
WHEREAS illegal hunting and poaching has recently been reported within the Rouge
Park where hunting is not permitted and is considered a sanctuary for nature and the
human spirit; and
WHEREAS illegal hunting has been reported in the City of Pickering. In addition,
traps/equipment has been found in the City of Pickering where hunting is not permitted
as well as being found outside of the Province's open hunting seasons, which is a
violation of Ontario's Hunting Regulations;
NOW THEREFORE BE IT RESOLVED THAT
The Council for the City of Pickering requests the Honourable Donna Cansfield, Minister
of Natural Resources to commence an investigation into these illegal acts and establish
a coordinated protocol leading to enhanced enforcement;
That a copy of this resolution and supporting documentation be sent to the Rouge Park
Alliance and its members for endorsement;
109
That a copy of this resolution and supporting documentation be sent to the City of
Toronto, Town of Markham, Town of Richmond Hill and Town of Wh itch u rch-Stouffvi Ile
for endorsement;
And Further, that a copy of this resolution and supporting documentation be sent to
MPP Joe Dickson (Ajax-Pickering), MPP Wayne Arthurs (Pickering-Scarborough East),
MPP Bas Balkissoon (Scarborough--Rouge River) Honourable Brad Duguid
(Scarborough Centre) and MPP Dr. Helena Jaczek (Oak Ridges--Markham).
C~ 00 1 1 0
PICKERIN
April 20, 2009
BY-LAWS
6939/09 Being a by-law to appoint an Animal Services officer and a
Parking Control Officer as Municipal Law Enforcement
Officers for the purpose of enforcing the by-laws of the
Corporation of the City of Pickering. (By-law attached)
6940/09 Being a by-law to change the name of the road allowances
described herein to "William Jackson Drive" in the City of
Pickering. [Refer to Planning page 60]
6941/09 "Being a by-law to adopt Amendment 17 to the Official Plan
for the City of Pickering (OPA 08-002/P) [Refer to Planning
page 72]
6942/09 Being a by-law to require consultation with the City prior to
submission of applications for official plan amendments,
zoning by-law amendments, site plans, plans of subdivision
and plans of condominium. [Refer to Planning page 94]
6943/09 Being a by-law to regulate fences and swimming pool
enclosures. [Refer to Executive Pages 49 - 63](Refer to
attached memo from City Clerk)
6944/09 Being a by-law to determine cost-sharing for division fences.
[Refer to Executive Pages 64-69]
6945/09 Being a by-law to appoint By-law Enforcement Officers for
the purpose of enforcing parking restrictions on private
property. (By-law attached)
THE CORPORATION OF THE CITY OF PICKERING
111
BY-LAW NO.
Being a by-law to appoint an Animal Services Officer and a Parking Control Officer as
Municipal Law Enforcement Officers for the Purpose of Enforcing the by-
laws of The Corporation of the City of Pickering.
WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. Nick Florio and Kimberley Alcock are hereby appointed as municipal law
enforcement officers in and for the City of Pickering in order to ascertain whether
the provisions of all by-laws of The Corporation of the City of Pickering are
obeyed and to enforce or carry into effect the said by-laws.
2. These appointments shall expire upon the employees noted in Section 1 cease
to be employees of the City of Pickering or until the repeal of this by-law.
3. The provisions of this by-law shall come into force and take effect on the day of
the final passing thereof.
BY-LAW read a first, second and third time and finally passed this 20th day of April,
2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
CORP0223-07/01
City D0 112
_ INIUUMM
PI KERIN MEMO
To: Mayor and April 16, 2009
Members of Council
From: Debi A. Wilcox
City Clerk
Copy: (Acting) Chief Administrative Officer
Chief Administrative Officer
Department Heads
Subject: Amendments to Fence By-law
File: A-1400-001-09
As per Councillor O'Connell's request at April 14, 2009's Executive Committee Meeting, the
following changes have been made to the draft Fence By-law:
Part VI Exemptions
The term "adjoining owner" was defined as follows to allow circulation to adjoining owners based
on a radius from the property requesting the exemption.
(a) "adjoining property owner" means a person who owns property within a 3m radius of
the property line of an owner seeking an exemption;
The following change was made to provide further clarity regarding the height of privacy screens:
1) Where a privacy screen is constructed on a raised deck, the maximum combined height of
the deck and the privacy screen shall be no more than 3.5 m.
~l LOcnw,
Debi A. Wilcox
Committee of Adjustment
Citct Meeting Minutes
o~
Wednesday, March 4, 2009
7:00 pm
PICKER Main Committee Room
PENDING ADOPTION
PRESENT:
Kevin Ashe
David Johnson - Chair
Eric Newton - Vice-Chair
Keith Wilkinson
ALSO PRESENT:
Ross Pym, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-Treasurer
ABSENT:
Susan Kular
(1) ADOPTION OF AGENDA
Moved by Eric Newton
Seconded by Keith Wilkinson
That the agenda for the Wednesday, March 4, 2009 meeting be adopted.
CARRIED UNANIMOUSLY
(11) ADOPTION OF MINUTES
Moved by Eric Newton
Seconded by Keith Wilkinson
That the minutes of the 2nd meeting of the Committee of Adjustment held
Wednesday, February 11, 2009 be adopted.
CARRIED UNANIMOUSLY
1
Committee of Adjustment
Citq 00 Meeting Minutes
141 Wednesday, March 4, 2009
T
7:00 pm
Main Committee Room
(III) REPORTS
1. (Deferred at the January 21, 2009 meeting)
P/CA 48/08 -A. Perez
1622 Fairfield Crescent
(Lot 158, Plan 40M-1499)
City of Pickering
The applicant requests relief from Zoning By-law 3036 as amended by By-law
2118/85 to permit a deck located 0.3 metre from the rear lot line whereas the
By-law requires a minimum rear yard depth of 7.5 metres.
The applicant requests approval of this variance in order to obtain Zoning
compliance.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending refusal of the application.
Written comments were also received from the City's Manager, Development
Control expressing no concerns.
Alma Perez, owner, was present to represent the application. No further
representation was present in favour of or in objection to the application.
In response to questions from a Committee Member the Secretary-Treasurer,
explained the Conservation Authority permit process is different from the City of
Pickering and commented on the reason the deck does not comply within the
Zoning By-law.
Moved by Eric Newton
Seconded by Keith Wilkinson
That application P/CA 48/08 by A. Perez, be REFUSED on the grounds that the
request to permit a rear yard depth of 0.3 metre is a major variance that is not
desirable for the appropriate development of the land, and not in keeping with
the general intent and purpose of the Zoning By-law.
Moved by Eric Newton
Seconded by Keith Wilkinson
That the motion to REFUSE the application be WITHDRAWN.
CARRIED UNANIMOUSLY
2
Committee of Adjustment
Meeting Minutes
C~tcl o~
Wednesday, March 4, 2009
yy F8F1Nid sk:
7:00 pm
PMain Committee Room
Moved by Eric Newton
Seconded by Keith Wilkinson
That application P/CA 48/08 by A. Perez, be APPROVED on the grounds that
the amended application to permit a reduced rear yard depth of 5.0 metres to a
deck, is a minor variance that is desirable for the appropriate development of the
land, and in keeping with the general intent and purpose of the Official Plan and
the Zoning By-law, subject to the following conditions:
1. That this variance applies only to a deck; as generally sited on the
applicant's submitted plan and sketches with approximately the easterly
4.5 metres removed.
2. That the applicant contacts the Planning & Development Department to
arrange for an inspection of the deck to confirm that the construction of the
deck is in conformity with the requirements of Condition #1 and obtains the
necessary approvals within eight months of the date of this decision or this
decision shall become null and void.
CARRIED
Vote
Kevin Ashe opposed
David Johnson in favour
Eric Newton in favour
Keith Wilkinson in favour
2. (Deferred at the February 11, 2009 meeting)
P/CA 05/09 - D. Munch & J. Rauh-Munch
509 Marksbury Road
(Part of Lots 10, 11, 12, Plan 270
Parts 1 - 6, 40R-24840)
City of Pickering
The applicant requests relief from Zoning By-law 2511, to permit a 4.5 metre
front yard depth to a proposed two-storey detached dwelling with an attached
garage, whereas the by-law requires a minimum front yard depth of 7.5 metres.
The applicant requests approval of this variance in order to obtain a building
permit.
3
Committee of Adjustment
Cit Meeting Minutes
r~ o~
it1 Wednesday, March 4, 2009 1111 7:00 pm
I
Main Committee Room
M UAR
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending refusal of the application.
Written comments were received from the City's Manager, Development Control
expressing no concerns. Written comments were also received from Jasmin
Rauh-Munch and Dorne Munch of 509 Marksbury Road, C. & C. Bamford of
528 Marksbury Road and Peter Barton of Avtech Design in support of the
application.
Jasmin Rauh-Munch, owner, was present to represent the application,
Larry Field and Ron Dewell of TRCA, were present in favour of the application.
Correspondence received from Jasmin Rauh-Munch indicates further
discussions have taken place with her architect and they have moved the
proposed two-storey detached dwelling 1.5 metres to the south, to address the
existing grading conditions.
Correspondence received from C. & C. Bamford indicated they are the
neighbours directly across the street from the subject property and have no
objections to the plans outlined in this application
Jasmine Rauh-Munch gave an overview of the application and noted the change
in the dwelling location, handed out letters to the Committee Members from her
architect, and the neighbor to the north in support of the application, and photos
for the Committee to review.
Larry Field explained the history of the subject property and waterfront trail,
reviewed the air photo that was handed out to the Committee Members. In
response to a question from a Committee Member, Larry Field explained once
the existing dwelling is removed, the property will be landscaped to enhance the
waterfront trail.
Moved by Kevin Ashe'
Seconded by David Johnson
That application P/CA 05/09 by D. Munch & J. Rauh-Munch, be APPROVED on
the grounds that the proposed 4.5 metre front yard depth to a proposed two-storey
detached dwelling with an attached garage is a minor variance that is desirable for
the appropriate development of the land, and in keeping, with the general intent
and purpose of the Zoning By-law, subject to the following conditions:
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Committee of Adjustment
CCtcj Meeting Minutes
o~
Wednesday, March 4, 2009
7:00 pm
I Main Committee Room
1. That this variance applies only to the proposed two-storey detached dwelling
with and attached garage, as generally sited and outlined on the applicant's
submitted plans with this application.
2. That the applicants obtain a building permit for the proposed construction
within two years of the date of this decision, or this decision shall become null
and void.
MOTION DEFEATED
Vote
Kevin Ashe in favour
David Johnson in favour
Eric Newton opposed
Keith Wilkinson opposed
Moved by Kevin Ashe
Seconded by Keith Wilkinson
That application P/CA 05/09 by D. Munch & J. Rauh-Munch, be DEFERRED
until the next meeting in order for the entire Committee to be present.
CARRIED UNANIMOUSLY
3. P/CA 07/09 - R. & K. Treston
1679 Pickering Parkway
(Part of Block A, Plan 1024, Part 2, 40R-8639)
City of Pickering
The applicant requests relief from Zoning By-law 3036, as amended by By-law
1896/84 to permit a 0.6 metre side yard width to a proposed one-storey rear yard
addition to the existing townhouse dwelling unit, whereas the by-law requires a
side yard width of 1.2 metres to a wall. not part of a common wall or a direct
extension thereof where no side yard is provided on the abutting property.
The applicant requests approval of this variance in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from the City's Manager,
Development Control expressing no concerns.
5
Committee of Adjustment
CL a~ Meeting Minutes
Wednesday, March 4, 2009
7:00 pm
Main Committee Room
John Lewandowski, agent, was present to represent the application. R. & K.
Treston, owners were also present in favour of the application.
Moved by Keith Wilkinson
Seconded by Eric Newton
That application P/CA 07/09 by R. & K. Treston, be APPROVED on the grounds
that the 0.6 metre side yard width is a minor variance that is desirable for the
appropriate, development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By-law, subject to the following
conditions:
1. That this variance applies only to the proposed one storey addition, as
generally sited and outlined on the applicant's submitted plans with this
application.
2. That the applicant obtains a building permit for the proposed construction
within two years of the date of this decision, or this decision shall become null
and void.
CARRIED UNANIMOUSLY
4. P/CA 08/09 - OPB Realty Incorporated
1355 Kingston Road
(Part of Lots 21 and 22, Concession 1)
City of Pickering
The applicant requests relief from Zoning By-law 3036 as amended by By-law
5994/02 to reduce the parking standard for retail uses from 5.0 spaces per
100 square metres of gross leasable floor space to 4.4 spaces per 100 square
metres of gross leasable floor space for the commercial shopping centre.
The applicant requests approval of this variance to facilitate future expansion of
the Pickering Town Centre including a possible office building and free-standing
restaurants.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from the City's Manager,
Development Control expressing no concerns.
6
Committee of Adjustment
Citcl o~ Meeting Minutes
Wednesday, March 4, 2009
P1r-7T= 7:00 pm
Main Committee Room
Jim Kotsopoulos, agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
In response to a question from a Committee Member Jim Kotsopoulos explained
the location of the office building on the subject property and also agrees with
staff recommendations.
Moved by Eric Newton
Seconded by Keith Wilkinson
That application P/CA 08/09 by OPB Realty Incorporated, be APPROVED on the
grounds that-the request to permit a reduction to the parking standard for retail
uses to 4.4 spaces per 100 square metre of gross leasable floor space is a minor
variance that is desirable for the appropriate development of the land, and in
keeping with the general intent and purpose of the Official Plan and the Zoning
By-law, subject to the following condition:
1. That this variance apply only to the proposed Town Centre expansion, as
generally sited and outlined on the applicant's plans submitted with this
application.
CARRIED UNANIMOUSLY
(IV) ADJOURNMENT
Moved by Eric Newton
Seconded by Keith Wilkinson
That the 3rd meeting of 2008 the Committee of Adjustment be adjourned at
7:43 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, March 25, 2009.
CARRIED UNANIMOUSLY
Date r
.y`
Chair
Assis t Secretary-Treasurer
7
Citq Minutes I Meeting Summary
Sustainable Pickering Advisory Committee
March 5, 2009
I ERI 10:00 am
Main Committee Room
Attendees: Doug Dickerson, City Councillor, Ward 2 (Chair)
Jennifer O'Connell, City Councillor, Ward 1 (Vice-Chair)
David Pickles, City Councillor, Ward 3
Tom Melymuk, Director, Office of Sustainability
Neil Carroll, Director, Planning & Development
Catherine Rose, Manager, Policy
Lynn Winterstein, Manager, Marketing & Business Development
Chantal Whitaker, Coordinator, Sustainability
Jack McGinnis - Durham Sustain Ability
Marla Shim, Executive Assistant, Council (Recording Secretary)
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome and Introductions
The Chair opened the meeting and welcomed everyone
2. Sustainable Development Guidelines
Neil noted that the Sustainable Development Guidelines
booklet had previously been distributed to Members of
Council. It is also available to the public on CD by
request, or through our website. The guidelines took
some time to develop, but still needs to be modified to a
simpler format for the general public to comprehend.
Catherine showed an updated Power Point presentation
and explained the guidelines in detail.
General discussion ensued and the following points were
discussed:
• Committee members and staff discussed the need for an
updated edition of the Guidelines; possible matters to reflect
in the next edition include the 2009 Building Code changes;
pre-consultation becoming mandatory; new examples of
technology available under 'explanations', etc.
• Committee members commented that the guidelines should
be more user-friendly, perhaps more of a check list; this
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could be examined in the next edition as well
• Staff clarified that the required elements must be met prior
to even being eligible to achieve a Level I, 2 or 3 rating;
Committee members commented on the importance of the
requirements, as well as the optional elements that enable
development proposals to achieve points, being very clearly
expressed
• It was noted that an important role for the SPAC is to have
input to establish the desired level of sustainability to be
achieved for development in the City; consideration should
be given to whether the same level would apply City-wide
• Discussion ensued by the Committee about simplifying the
scoring system; discussion also occurred about the merits of
using a recognized rating system / brand (e.g. LEED; Green
Globes; LEED-ND; LEED for Homes) as opposed to our
Pickering-specific guidelines; further, some members
suggested using an arms-length reviewer to keep
evaluations neutral
It was noted that there are some flaws with the LEED rating
system; people can cherry-pick 'easy' points; for example,
some small items (like installing a bike rack) get the same
point value as major items (remediation of a site; reuse of a
heritage building); there is also a cost to register, and the
requirements to demonstrate compliance are quite onerous
In discussing LEED, it was noted that the City's Guidelines
were patterned after the draft LEED-ND system from the
US, and the final rating system was released about the
same time as the City's Guidelines (mid 2007); a number of
pilot projects are now testing the final LEED-ND system;
staff commented that the City's guidelines are more
sophisticated than most, and that they reflect the Southern
Ontario/ GTA planning context
• It was noted that "sustainable place- making" is the context
for sustainable development; thus, it is inappropriate to
select one criteria related to sustainability, such as
increased density, and ignore other factors that contribute to
creating good places (such as urban design, uses, street
relationship, etc.)
• A detailed Q & A session occurred about the basis for
identifying some criteria as "required": is it by law,
regulation; practice or desire; some of the City 'desires' are
identified as required, and should be re-examined as to
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whether they should be converted to optional and points
assigned; would need a corresponding increase in points to
reach equivalent levels in the original scoring system
P & D staff to continue
• A suggestion was made to create more levels with fewer to refine and update
points between categories; some members suggested four the guidelines and to
levels would be appropriate; others suggested five or more identify alternative
scoring / rating
• The Committee members expressed concern that they didn't categories for
yet understand how easy or difficult it was to reach the discussion at an
various levels. It was suggested that a "walk-through" of the upcoming SPAC
scoring arrived at for the Mattamy (Duffin Heights) draft plan meeting.
and rezoning applications, with members of the previous
evaluation team and the SPAC members, would help the Catherine to arrange a
Committee members understand the categories and how meeting to go through
easy/hard it is to get points a sample scoring
3. 2009 Sustainable Pickering Work Plan
Copies of the 2009 Sustainable Pickering Work Plan were
distributed to members
• Lynn formally introduced and welcomed Chantal as our
new Coordinator, Sustainability
• The Work Plan will assist in taking the City to the next
level of the Sustainable journey and enhance the City's
position as a recognized leader in sustainability
• A Sustainable Challenge will be launched in the first half
of 2009. It will engage residents, businesses, community
groups, schools, builders/developers and staff in
sustainable programs
• Currently working on a new enhanced and updated
Sustainable Pickering website that will be more interactive
and designed as a fully accessible platform for the
Sustainable Pickering Challenge
• Need to do some rewriting on the content before bringing
to the committee - gathering all imagery and checking for
quality assurance
• Goal is to have it ready by the end of May and propose to
have a launch on June 13th for Sustainable Pickering Day,
being held at the Pickering Town Centre (to be confirmed)
• Councillor Dickerson noted that he would like to have a
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photograph of the Sustainable Pickering Advisory
Committee members on the opening page
• Councillor Pickles suggested adding wording for each
Council member on the committee
• Councillor O'Connell would prefer that Sustainable
Pickering Day not be held during the summer in future,
due to fewer people being in the mall at that time of the
year
• Jack advised that staff and advisers held a meeting a few
weeks ago to work on principals and purpose and feels
that the program will be very user friendly
• Essential to have engagement and participation of the
public, with the City providing leadership
• Tom advised that staff will be working on a concept for the
First Sustainabilit Progress Report
Copies of the Sustainable Pickering Sponsorship Initiative
spreadsheet were distributed to members
• Chantal advised that letters were sent out to the listed
companies
• A commitment of $12,500 has been received of which
$10,000 has been received to date
• Hopeful that the business community will provide Councillor Dickson will
further sponsorship dollars contact SNC
• Will follow-up with companies that have not responded Councillor O'Connell
will contact Home
• Councillor O'Connell contacted Canadian Tire, but did Depot
not receive a commitment
Staff to provide a new
• Tom noted that staff will create a new list for the list to the Committee
Committee to consider before additional letters are
mailed out
4. Earth Hour
• Scheduled for March 28th from 8:30 pm to 9:30 pm
• Last year's participation was remarkable
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• The goal is to have one billion participants this year\
• Will advertise on the website in multiple locations, LED
Board, event calendars, community page, display at
libraries, Municipal Matters, display board at
Environmental Leadership Forum, and as an email
broadcast to various distribution groups
• Fire codes and health and safety issues must be
considered and will determine which facilities can or
cannot shut off their lights
• Fire Hall is eager to participate
• A photo contest will be held to allow communities to show
how they participated
• Photographs will be posted on our website and also
showcased in the City's lobby during Earth Week
• A second release will be prepared to advertise the photo
contest, along with safety tips
• Sustainable Committee members will be invited to
participate on the selection panel that will choose the
contest winners
• Merchandise already in place to give out as prizes
5. Eastern Power
• Notices have been posted on the City's website and
Eastern Power is open for additional comments
• Councillor O'Connell advised that the Toronto Zoo is
currently working on implementing a large bio mass
program and would like to arrange a meeting with Zoo
staff to have a better understanding of their program
• A question was raised as to if it is necessary to have a
further meeting with Eastern Power
6. Other Business
• Chantal advised that a Workshop was held last year with
community groups to determine what resources are
required, and what issues are being encountered. As a
result, Environmental Stewardship Pickering is hosting an
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Environmental Leadership Forum to help groups address
these issues
• The Environmental Leadership Forum is being held on
March 28th
• Speakers were obtained at a very low cost
• A detailed outline of the forum will be provided to
Members of Council next week
• Jack advised that the new EcoDriver program, part of Green
Communities Canada, has been received well by local
businesses. DSA staff are offering "lunch & learn" sessions
to teach EcoDriver techniques
• DSA has also launched a new program focused on
sustainable transportation, funded by MOST (Moving On
Sustainable Transportation), under Natural Resources
Canada
7. Next Meeting
To be determined
Meeting Adjourned: 12:10 pm
Copy: All Members
Chief Administrative Officer
Directors
City Clerk
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City 00 Minutes
Waterfront Coordinating Committee
i i March 19, 2009
I ~KERI 7:00 pm
Main Committee Room
Attendees: Councillor O'Connell, Chair
Councillor Dickerson, Vice-Chair
Kathleen Corcoran
Jim Dike
Zoia Horne
Christian Medy
David Steele
David Stone
Kevin Tower
Arnold Mostert, Coordinator, Landscape & Park Development
Linda Roberts, Recording Secretary
Regrets: Craig Bamford
- Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
appropriate)
1.0 Welcome & Introductions
Councillor O'Connell welcomed everyone to the meeting and
introduced the new members.
2.0 Approval of Minutes
Moved by Jim Dike
Seconded by Zoia Horne
That the minutes of the January 15, 2009 meeting be approved.
Carried
3.0 Frenchman's Bay Master Plan Status Update
Councillor O'Connell introduced Richard Holborn, Division Head,
Municipal Property & Engineering and Marilee Gadzovski,
Stormwater & Environmental Engineer.
R. Holborn provided a brief history of how the Master Plan was
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Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
a roHate
initiated as part of the 5 Year Implementation Plan for
Frenchman's Bay and the Waterfront. He provided an overview
explaining the types of projects in the 5 Year Implementation
Plan; Stormwater Management, Waterfront Trail, Environmental
Program and the Harbour Entrance and that Stormwater
Management was the only component that had not been started.
The goal would be to have the master plan completed now in the
hopes of going forward in 2009 and beyond. He advised that the
report will speak to the specific projects, and recommended that
we should go forward with respect to what the Committee's
needs are in order to start a 5 year plan for each of the projects
noted.
M. Gadzovski provided an update on the Frenchman's Bay
Master Plan. She informed the Committee that the initial review
by MNR staff resulted in extreme opposition to the proposed
creek mouth stormwater facilities, stating that the master plan
should only focus on upstream improvements on a watershed
and subwatershed basis. They were concerned that approval of
this concept this would set a dangerous precedent. If a
comprehensive restoration plan that included an increase in area
or habitat function of the Provincially significant wetland
combined with the proposed upstream improvements for water
quality, the MNR may be open to considering the creek mouth
facilities.
She advised that the final report will include a comprehensive
restoration plan as well as a priority project list and is expected to
be completed by the end of April. Given the 30 day public review
period, the Master Plan should be in a position to go forward in Linda/Marla to
July, 2009 for Council approval. forward to
members
M. Gadzovski stated she would be able to attend the May
Waterfront Committee meeting and would incorporate the
Committee's comments in the recommendation to Council.
She noted hopefully the consultant's reports would be distributed
in April to the Committee members, and a follow up presentation
would be done at the May meeting.
Discussion ensued on the next steps, budget approvals, funding,
priority list and infrastructure grants. It was recommended that
we revisit the plan every 5 years.
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CORP0228-2102
Item/ Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
_ a ropnate)
The final report will have a comprehensive restorative plan. A
workshop will be held next week between the TRCA, the
consultant and City staff.
A question and answer period ensued.
David Steele informed the Committee that the University is open
to helping the Committee on an ongoing basis.
4.0 East Portion of the Trail - Update
A. Mostert, Coordinator, Landscape & Park Development,
provided the Committee with an update on the east portion of the
Trail through the use of display boards. He indicated the
locations of the proposed areas including the relocation of the
farmhouse, rest stations, look outs, Frisco Road storm siltation
pond, Frisco Road turnaround, the location of the 12 parking
spots, and loop in trails for nature walks. He noted that the
Toronto and Region Conservation Authority (TRCA) may look at
more shoreline restoration improvements to protect the slope. He
showed the end of Frisco Road where a proposed kiosk would go
which would show the improvements being done in the area.
It was suggested the following recommendation be brought
forward at the March 23 meeting of Council;
Moved by David Stone
Seconded by David Steele
That the Waterfront Coordinating Committee recommend to
Council:
1. That York Region be obliged to complete the process of
costing out, approving and delivering funds for the
completion of the agreed modifications to the Eastern part
of Pickering's Waterfront Trail, as a condition to Pickering's
continued permission for York Regions' work on its
sewage project;
2. That this process be completed by the end of April, 2009;
and,
3. That a copy of this recommendation be forwarded to the
Region of Durham, the Region of York, Ministry of the
Environment and MPP Ajax-Pickering.
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Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
- - a ronate)
CARRIED
5.0 Frenchman's Bay Widening EA
Update on Community Liaison Committee
David Steele provided the Committee with an update on the
Frenchman's Bay Widening EA from the Community Liaison
Committee and noted the following:
• Two meetings have been held to date
• Stakeholders put forward their concerns and support
• The consultant had come up with 5 options. They did not
agree on a specific design.
• Next meeting to be held March 26th, D. Steele noted he
would be attending
• A list of options and questions was handed to the Chair.
• Promote the connectivity of trail
Moved by David Steele
Seconded by Councillor Dickerson
That the scope and final design of the EA process include a
continuation of a pedestrian connection between the east and
west spit.
CARRIED
It was suggested that the Committee prepare comments and
have a brief presentation take place at the next meeting. Staff
can then look at the options.
6.0 Other Business
6.1) David Stone questioned the work being done in Rotary Park
on the west side. He indicated that the Rotary Club would
like to be included in the plans for the park. Arnold will
speak with TRCA in this regard.
6.2) It was questioned what was being done at the bottom of the
west shore with fencing being put up. A. Mostert explained
that it was snow fencing, which is not permanent and was
intended to keep the public off while the site is being
restored, they are re-establishing vegetation in this area. He Linda to forward
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Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
- a P-P-r9Pnate)
noted he would follow up on the timeline for this with TRCA
and will send Linda an email to distribute to members.
6.3) A. Mostert noted there will be a public meeting at the
Frenchman's Bay Yacht Club on April 7 with respect to the
off leash park planned for Rotary Park. Notices will be going
out next week. It was requested that the Committee be Linda to action
notified as well.
7.0 Next Meeting
Thursday, May 21, 2009 in the Main Committee Room.
Meeting Adjourned: 8:45 pm
Copy: City Clerk
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Civic Awards Minutes
Monday, March 23, 2009
5:00 PM
Main Committee Room
PRESENT:
Mayor David Ryan
COUNCILLORS:
D. Dickerson
R.Johnson
J. O'Connell
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
M. Carpino - Supervisor, Culture & Recreation
L. Roberts - Committee Coordinator
Mayor Ryan explained the process for selection, and noted that more than one
recipient can be chosen in each category.
2008 Civic Awards
The following persons and/or organizations were chosen in each of the following
categories.
SPECIAL CITATION AWARD
The Arms of Jesus Children's Mission
BRAVERYIHEROISM AWARD
Matthew Clifford
Chad Hervieux
James Shaw
LIFETIME ACHIEVEMENT AWARD
Rae Coulter
Crrs Civic Awards Minutes
Monday, March 23, 2009
5:00 PM
Main Committee Room
INDIVIDUAL VOLUNTEER AWARD
Rosemary Aiken
Douglas Gouley
.Kazim Qureshi
Grant Pacholzuk & Bruce Wilson
SERVICE GROUP AWARD
Ajax & Pickering Rotary Clubs
COMMUNITY GROUP AWARD
Pickering Islamic Centre
Pickering Italian Senior Association
AMATEUR SPORTS AWARD
Tabia Charles
Anson Henry
Devoe Joseph
The Pickering Soccer Club
YOUTH VOLUNTEER AWARD
Stephanie Miller
YOUTH LEADERSHIP AWARD
Sophie Chen
Karina Clendenning
Devi Mandir
SUSTAINABILITY AWARD
Options for Homes
Valley Plentiful Community Garden
ARTS AWARD
Cathy Schnippering
Citq &0 ~ Civic Awards Minutes
Monday, March 23, 2009
5:00 PM
Main Committee Room
CULTURAL DIVERSITY AWARD
Community of Faiths against AIDS in Africa
URBAN DESIGN AWARD
Port Restaurant & Naylor Architect Inc.
ECONOMIC DEVELOPMENT AWARD
RecoverCorp
LOCAL BUSINESS AWARD
Ajax-Pickering Board of Trade
ENVIRONMENT AWARD
Monarch Kitchen and Bath Centre
Frank Threlkeld
ACCESS AWARD FOR DISABILITY ISSUES
Footprints
Clara Greig
Christopher Rousis
Jaclyn Stephenson
SENIOR OF THE YEAR AWARD
Ralph Sutton
OTHER BUSINESS
Discussion ensued with respect to the recognition of the Claremont volunteer
firefighters. Mayor Ryan will speak with the Fire Chief on this issue and come back
with a proposal.
ADJOURNMENT
The meeting adjourned at 5:48 pm.
City o~ Minutes I Meeting Summary
Accessibility Advisory Committee
Wednesday, March 25, 2009
P <ERI 7:00 pm
CAO's Boardroom
Attendees: Kelly Collins, Chair
Stephen Little, Co-Chair
Terence Arvisais
Zoia Horne
Patricia Dawn Korol
Keith Falconer
Sharon Farrell
Councillor Littley
Jacques Tardif
Gwelda MacDonald-Tuttle
Prem Noronha-Waldriff
Linda Roberts, Recording Secretary
Absent: Alton Atkinson
Aisha Heywood
Kathi Joy Mayer
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome KC
S. Little welcomed everyone and introductions were made
around the table.
2 Adoption of Minutes- February 25, 2008 All
Moved by Councillor Littley
Seconded by Zoia Horne
That the Minutes of the February 25, 2009 meeting be adopted.
CARRIED
3. _Sailing Program
S. Little introduced Jim Dike from the Frenchman's Bay Yacht
Club. J. Dike provided the Committee with information
relating to the program they hope to run this summer
involving youth with disabilities. He noted that funds were
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CORP0228-2/02
available through the Trillium Fund to provide for instructors.
An overview of the program was provided as follows:
• To provide an introduction to sailing for youth with
disabilities
• Participants must have someone attend with them and
be able to take instructions
• No cost to participate
• Focus on age group 13-18 years
• Deadline for obtaining participants would be mid-June
• Will be sailing in Frenchman's Bay, with some
classroom instruction as well
• Instructors are certified through the Canadian Yachting
Association
• Plan to start the first week in July
• Goal is to have one person per week attend for a total
of 8 weeks
• Will run Monday - Friday from 9:00 am - 4:30 pm
• Sources for obtaining participants: Individual referrals,
3 high schools, City's summer camp programs
• Hold a contest to choose participants -i.e. art, written
work
• Media coverage will be provided
Z. Horne, G. MacDonald-Tuttle and P. Noronha-Waldriff
volunteered to work on this project.
4. Brochure Launch ' All
Copies of the brochure were passed around to the members.
Discussion ensued with respect to any further changes or
additions. P. Noronha-Waldriff noted this has been revised
over a period of time and the sample provided tonight was
done in house, and has not yet been sent to print. Z. Horne
recommended the following revisions:
• The website and email address should stand out more
and be clearly defined- possibly with a colour
differentiation such as in the Emergency
Preparedness Guide issued by the Province
• Under the "Useful Information & Contacts" section
remove CNIB Toronto to make additional space to
provide for Emergency Information and also add a toll
free number
Discussion ensued with respect to the launch of the
brochure, noting the following;
• Media release with photographer
• Invite Provincial representative
• Check with City resources to make contacts for media,
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CORP0228-2/02
speakers, etc.
• Discussed possible venues for launch - shopping
malls, Artfest, Ribfest
• Banners - check on City resources for what can be
done
Z. Horne noted she had attended a home show and spoke
with builders of accessible homes who had shown a great
interest in being involved with the launch of the Committee's
brochure.
It was suggested that the final revisions be made to the
brochure and that the committee come back at the next
meeting with comments for the launch.
6. Community Page PNW
Discussion ensued with respect to the promotion of
accessibility in the News Advertiser as well as Snap
Pickering. It was suggested to run ads three or four times
per year, possibly make it seasonal to raise awareness of
accessibility issues and to raise the Committee's profile in
the community. The following recommendations were made:
• Reinforce the positive
• Collect messages and include as space is available
• Accessible thought of the month and add our logo
• Keep it simple - a single line
6. Other Business & Adjournment All
• S. Little questioned whether other municipalities were
putting the breaks on the AODA's time frames for
complying with the accessibility standards. P. Noronha-
Waldriff noted that Pickering is far ahead of other
municipalities as far as complying with the accessibility
standards.
It was suggested the Committee invite a speaker out to
provide a Provincial overview regarding the AODA
implementations. This item to be placed on the next
agenda.
• Z. Horne referred to the accessible business brochure
and questioned whether the Committee could review
this again in order to complete. It was suggested that a
copy of the accessible business brochure be forwarded
to the members to review and make recommendations
at a future meeting.
Page 3
CORP0228-2/02
• Z. Horne questioned the time frame for having a booth
as she would like to contact the builders who were very
enthusiastic about being included to come out and
participate.
• P. Koral noted she could look into the Committee having P. Koral to action
a booth at Ribfest, as she is involved with the Rotary Prem to action
Club. She will forward the information to Councillor
Littley. P. Noronha-Waldriff noted she would look into
getting a list of City events.
• Z. Horne made note of special open house events the
builders are putting on the weekend of April 3 - 5 in
various locations if anyone would like to attend with her.
• It was suggested the Committee invite Ron Taylor, as a
guest speaker at a future meeting Prem to action
7. Next Meeting All
• The next meeting has been scheduled for April 22,
2009.
Meeting Adjourned: 8:55 pm
Copy: City Clerk
Page 4
CORP0228-2/02
~ty.o¢i Minutes / Meeting Summary
i i Taxicab Advisory Committee
i i March 31, 2009
FICKERIN 11:15 am
Main Committee Room
PRESENT: Surinder Kumar - Blue Line Taxi
Glen Johnstone
Carlton McKenzie
Margaret Woods
ABSENT: Councillor McLean
Mohammad Altaf
Durham Rapid Taxi
Mohammad Sultan
Also Present: Kim Thompson, Manager, By-law Enforcement Services
Linda Roberts, Recording Secretary
Item / Details & Discussion & Conclusion Action Items
Ref # (summary of discussion) Status
(include deadline as
a roriate
1.0 Welcome & Introductions
Kim Thompson welcomed everyone to the hearing. She informed
the Committee the purpose of the meeting was to conduct an
appeal hearing regarding the applicant, Mohammad Sultan's
removal from the Plate Eligibility List.
2.0 Appeal Hearing Mohammad Sultan
K. Thompson advised the Committee that after giving ample time
for the applicant to appear, we would proceed in his absence.
She informed the Committee that the applicant, M. Sultan was
appealing his removal from the Plate Eligibility List. She noted
the reason for his removal was due to the fact that he did not
renew on time. She advised the Committee that his reason for
not renewing was simply that he had forgotten. She also advised
that letters had gone out to everyone on the list, noting the
requirements stated in the letter. She also noted that no mail had
been returned to her undeliverable.
A brief discussion ensued with respect to the rules and
procedures regarding the Plate Eligibility List and the placement
of names on the list when someone has failed to renew and/or
appeals have taken place.
Pagel
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
a roriate
It was the consensus of the Committee that the applicant's
appeal be denied.
Adjournment: 11:20 a.m.
Copy: City Clerk
Page 2
CORP0228-2/02
City 00 Minutes / Meeting Summary
Heritage Pickering Advisory Committee
i i March 31, 2009 _N G I KERI 7:00 pm
Main Committee Room
Attendees: Jim Simpson, Chair
Richard Fleming, Vice-Chair
Terence Arvisais
Shirley Curran
Keith Falconer
Susan Gardner
Rhonda Lawson
Kelly McLean
Devinder Kaur Panesar
Gordon Zimmerman
Debi A. Wilcox, City Clerk
Lisa Harker, (Recording Secretary)
Absent: Councillor Johnson
Joanne Glasser
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome
J. Simpson opened the meeting and welcomed new Heritage
Pickering members. He also introduced John Sabean as a
delegation and a previous member of the Heritage Pickering
Advisory Committee.
2.0 Approval of Minutes All
Moved by Keith Falconer
Seconded by Terry Arvisais
That the minutes of the February 24th meeting be approved.
CARRIED
3.0 New and Unfinished Business All
3.1) Greenwood Schoolhouse/Library Report
John Sabean gave an overview of this report and the history
Page 1
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
behind the Greenwood Schoolhouse. Would like to encourage
the committee to move forward with this designation as quickly
as possible.
G. Zimmerman added a note about the architecture. The
building is in almost the same shape as when built, is made
with local materials, and the re-design has maintained the main
room on the inside.
Moved by Richard Fleming
Seconded by Kelly McLean
1. That the Heritage Pickering Advisory Committee
recommend to Council the designation of the Greenwood
Schoolhouse/Library municipally located at 3540 Westney
Road; and
2. That the City Clerk be requested to prepare a report in this Debi to action
regard for the May 11, 2009 Executive Committee.
CARRIED
The Committee recommended that the Clerks Division create a
report to go to Council with the designation package. J.
Simpson to be added as a delegation along with the report to
Council for the May Council meeting.
The Committee requested a copy of the Council report to
review at the April Heritage meeting before going to Council. L.
Roberts to verify that G. Zimmerman's pictures (hard copies)
are included in the Report. Linda to action
3.2) 2009 Budget Update
The City Clerk provided a status update and a detailed
overview of the tentative budget for 2009. The U of T student Debi to action
has not been approved yet. Debi to follow up with the
Committee.
Discussion ensued.
It was requested for L. Roberts to have the display set up for
viewing by Committee members at the April meeting. Further
discussion ensued on other marketing opportunities to increase Linda to action
the publicity of the Committee.
Page 2
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
Clerks Division to send a letter to Durham College requesting
students to work with the Heritage Pickering Advisory Linda to action
Committee.
3.3) Work plan discussion
J. Simpson provided an overview of his presentation to Council.
He would like to suggest that members commence working on
their work plan items and keep either J. Simpson or L. Roberts
apprised of accomplishments throughout the year. J. Simpson
will ensure that the spreadsheet is kept current.
L. Roberts to re-send copies of work plan to all members. Linda to action
4.0 Correspondence All
4.1) Heritage Matters publication
J. Simpson distributed the most recent issue of Heritage
Matters for information purposes.
4.2) CHO News - 2009 Ontario Heritage Conference
J. Simpson distributed copies to members for information
purposes. L. Roberts to scan and email publication to all Linda to action
members.
4.3) Renaissance Society of St. Theresa Catholic Secondary
Correspondence was received from the Renaissance Society of
St. Theresa Catholic Secondary school with respect to a
request for endorsement for the addition of a mandatory
Canadian history course for the Grade 12 curriculum.
J. Simpson requested clarification from D. Wilcox regarding the
procedure to endorse documents of this nature.
Moved by Shirley Curran
Seconded by Keith Falconer
1. That the Heritage Pickering Advisory Committee endorse
the addition of a mandatory Canadian history course for Linda to action
the Grade 12 curriculum for St. Theresa Catholic
Secondary school and request that Council endorse the
petition; and
Page 3
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
2. That the Durham District School Board be copied on this
request.
CARRIED
4.4) Heritage Consulting Services
Correspondence from the Director, Planning & Development
with regards to the contract with ERA Architects to provide
Heritage Consulting Services to the City was received for
information.
4.5) Bicentennial Information
Correspondence received from Mayor Ryan requesting
community organization participation in the Bicentennial was
received for information.
4.6) Tariff Fee - Land Registry Offices
Correspondence from the Land Registry Offices with respect to
the waiving of the tariff fee for searches at the Land Registry
Offices for municipal heritage members which is valid until
March 2010 was received for information purposes.
5.0 Other Business All
5.1 Duffins Heights Neighborhood Information Session
G. Zimmerman provided an overview of the Duffins Heights
neighborhood information session held at City Hall on March
30th. D. Wilcox to follow up on 2630 Brock Road to determine if Debi to action
on the City's Heritage Registry.
5.2 Growing Durham
G. Zimmerman provided an overview of the Growing Durham
meeting. He raised the proposal of having the Clarks and
Rogers farms being designated as heritage properties this year
as these properties may be in danger due to the tentative 407.
5.3 Whitevale Church
J. Simpson provided an update on the activity happening at the
Whitevale church. The Whitevale Residents Association is very
concerned about the possibility of the sale of the church. J.
Page 4
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
Simpson advised that on April 1S there will be an Emergency
Meeting of Whitevale Residents Association at 7:30 pm at the
Whitevale Community Centre, if members are interested in
attending.
5.4 Highway 7
J. Simpson provided the Committee with an overview of an
email received from the Director, Planning & Development
regarding activities on the Highway 7 widening. Heritage
Pickering has expressed their concern about the potential
impact of the environmental assessment on the properties that
are involved and would like to preserve heritage properties
The email noted that Heritage Pickering's concerns are being
taken into account in the EA process. Members can contact
design project teams with any comments.
D. Wilcox to investigate specific properties - 2890, 3110, 3275
Highway 7 (properties with potential direct impact). L. Roberts Linda to action
to send out specific details of properties to all members.
J. Simpson advised that the ERA Consultant will be attending
the May Heritage Pickering meeting.
G. Zimmerman also reminded Committee members that there
are opportunities for attending conferences (see
correspondence #4.2). Members are encouraged to attend the
various conferences and report back to the committee and
noted that there are mileage funds available for members.
6.0 Next Meeting:
April 28, 2009
7.0 Adjournment
Moved by Gordon Zimmerman
Seconded by Kelly McLean
That the meeting be adjourned.
CARRIED
The meeting adjourned at 8:45 pm
Copy: City Clerk
Page 5
CORP0228-2/02
City o0 Minutes
Pickering Advisory Committee
Mat On Race Relations & Equity
si
April 2, 2009
PI CKERI 7:10 PM
Main Committee Room
Attendees: Raymond George Facey, Community Appointee
Sethu Madhavan, Community Appointee
Devinder Kaur Panesar, Community Appointee
Tiera Dookhie, J. Clarke Richardson School
Becky George, Pickering Public Library
Fred Gibson, Pickering Carib Canadian Cultural Association
Emily Honsberger, Dunbarton High School
Philip Howard, Durham District School Board
Marisa Carpino, City of Pickering
Linda Roberts, Recording Secretary
Absent: Councillor David Pickles, Chair
Steve Holt, Community Appointee
Margaret Lazarus, Valley Farm Public School
Kirk Mark, Community Appointee
Sylvie Morel-Foster, Durham Catholic District School Board
Item Details & Discussion & Conclusion Action Items /
/ (summary of discussion) Status
Ref (include
# deadline as
a ro riate)
1.0 Welcome All
M. Carpino welcomed everyone to the meeting and introductions were
made around the table.
2.0 Review & Approval of Agenda & Minutes All
M. Carpino reviewed the action items on the agenda and the Committee
approved the March 5, 2009 minutes.
3.0 Final Review
3.1) 2009 Annual Workplan
M. Carpino reviewed the 2009 annual workplan with the Committee and
made note of any changes to be made.
3.2) 2008 Annual Report
M. Carpino reviewed the 2008 annual report with the Committee and made
note of any changes to be made. She also noted for the Outreach section
on page 5 of the report, please advise M. Carpino if a member has attended
an event in 2008 on behalf of the Advisory Committee. Please email the
information to M. Carpino no later than Monday, April 6, 2009 for inclusion in
the report.
It was the consensus of the Committee to have M. Lazarus and T. Dookhie
attend the Council meeting on April 20th to present the 2008 Annual Report
and 2009 Workplan on behalf of the Race Relations Committee.
4.0 Community Survey
M. Carpino explained the framework for the community survey and reviewed
the purpose of the survey. A detailed discussion ensued as each section of
the survey was reviewed. The following comments were noted:
• Add an executive summary at the top and incorporate some points
from the community profile section in this and also have a link to the
website for further information
• Executive summary to include purpose and incentive for the
organization to participate in the survey, should be an introductory
document
The Committee went on to review each question in the survey and made
suggestions for additions and deletions. It was the consensus of the
Committee to add Yes and No boxes to the document for ease of Marisa to
completion. M. Carpino will make revisions to the survey and provide a draft action
at a future meeting.
5.0 Event Review
5.1) IYOUlnity's Youth Leadership Diversity Camp
T. Dookhie provided the Committee with an overview of the Youth
Leadership Diversity Camp which was held March 16 - 17. She noted they
had 26 participants involved this year and stated they had handed out a
survey at the end of the camp. E. Honsberger reviewed with the Committee
some very positive feedback from this survey:
• Run the camp longer
• Staff was extremely friendly and helpful
• Enjoyed the games
• Guest speaker was very interesting
• Good lessons learned
• Excellent feedback from participants
2
It was noted that 3 more participants were involved through [YOU]nity's
partnership with the Womens' Multicultural Resource Centre.
M. Carpino and B. George congratulated [YOU]nity on a good well done and
a very professionally run program.
M. Carpino requested pictures be forwarded to her for inclusion on the Tiera to
website as well as for the presentation to Council on April 20t". action
5.2) Race Relations Forum
M. Carpino provided the Committee with an overview of the Race Relations
Forum which was held on March 25t". She passed around a copy of the
program from the evening as well as pictures of the event. She noted
having the pictures of each entry displayed on the screen worked very well.
Once again, a very successful event.
6.0 Other Business
6.1) Proclamations
M. Carpino noted that the following proclamation requests had been
endorsed by Council:
• March 21, 2009 -International Day for the Elimination of Racial
Discrimination
• May, 2009 - Asian Heritage Month
6.2) YOU nit
E. Honsberger announced the [YOU]nity members were officially leaving for
the year. There will be one more meeting to decide who will carry on this
sub-committee in September.
Next Meeting: May 7, 2009 at 7pm in the Main Committee Room
Meeting Adjourned: 8:40 pm
Copy: City Clerk
3