HomeMy WebLinkAboutMarch 9, 2009
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Executive Committee Meeting
Agenda
Monday, March 9, 2009
Council Chambers
7:30 pm
Chair: Councillor McLean
(I) DELEGATIONS
1. Jim Simpson, Chair
Heritage Pickering Advisory Committee
Re: 2008 Annual Report and
2009 Workplan
2. Emma Docherty
Transportation/Environmental Planner
AECOM
Re: 407 East Environmental Assessment and
Preliminary DesiQn Study
(II) MATTERS FOR CONSIDERATION
PAGES
1. Director, Operations & Emergency Services, Report OES 12-09 1-6
First Nations Trail Proiect - Western Gatewav
RECOMMENDATION
1. That Report OES 12-09 of the Director, Operations & Emergency Services
regarding the First Nations Trail Project - Western Gateway be received;
2. That Council acknowledge that staff will be proceeding with the tendering of
the Western Gateway project prior to 2009 budget approval;
3. That, notwithstanding the provisions of the City's Purchasing Policy, Council
approve the appointment of Johnson Sustronk & Weinstein to provide
consultant services for the Western Gateway project at an estimated cost of
$30,000;
4. That Council provide approval to modify the 1977 agreement with the City of
Toronto, to relieve them from the responsibility to maintain the eastern
approaches to the Rouge River pedestrian bridge;
Accessible e-
PICKE~G
For information related to accessibility requirements please contact
Linda Roberts
Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
Email: lroberts@citvofoickerina.com
UUf o~ Executive Committee Meeting
Agenda
Monday, March 9,2009
Council Chambers
7:30 pm
Chair: Councillor McLean
5. The Council provide approval to enter into an agreement with the Canadian
National Railway Company, for the reconstruction of the pedestrian crossing
under the CN Rail lines; and
6. That a copy of this report be forwarded to the TRCA for their information.
2. Director, Corporate Services & Treasurer, Report CS 05-09 7-17
Application for Minor Variance to Sign By-law 2493/87, as amended
- Pickering Brock Centre
- 1755 - 1805 PickerinQ Parkway
RECOMMENDATION
1. That Report CS 05-09 of the Director, Corporate Services & Treasurer be
received;
2. That the application for minor variance to Sign By-law 2439/07, as amended,
submitted by B~yfield Realty Advisors on behalf of Pickering Brock Centre,
for property municipally known as 1755-1805 Pickering Parkway, be
approved as follows;
a) The request to permit an increased height for the proposed pylon sign
'B2', Highway 401 frontage;
b) The proposed roof top signage for Unit A16;
3. That the application for minor variance to Sign By-law 2439/07, as amended,
submitted by Bayfield Realty Advisors on behalf of Pickering Brock Centre,
for property municipally known as 1755-1805 Pickering Parkway, be denied
as follows;
c) The request to permit an increased height for pylon sign 'B1', Brock
Road frontage;
d) The request to permit an increased height for pylon sign 'A1', Pickering
Parkway frontage; and
4. That the appropriate officials be given the authority to give effect thereto.
Cil1J ,,~
Executive Committee Meeting
Agenda
Monday, March 9, 2009
Council Chambers
7:30 pm
Chair: Councillor McLean
3. Director, Corporate Services & Treasurer, Report CS 03-09 18-21
Formal Quotations - Quarterlv Report for Information
RECOMMENDATION
That Report CS 03-09 of the Director, Corporate Services & Treasurer regarding
Formal Quotations - Quarterly Report for Information be received for information.
REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 12-09
Date: March 9, 2009
I" , 0 1
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
First Nations Trail Project - Western Gateway
File: A-1440
Recommendation:
1 . That Report OES 12-09 of the Director, Operations & Emergency Services
regarding the First Nations Trail Project - Western Gateway be received;
2. That Council acknowledge that staff will be proceeding with the tendering of the
Western Gateway project prior to 2009 budget approval;
3. That, notwithstanding the provisions of the City's Purchasing Policy, Council
approve the appointment of Johnson Sustronk & Weinstein to provide consultant
services for the Western Gateway project at an estimated cost of $30,000;
4. That Council provide approval to modify the 1977 agreement with the City of
Toronto, to relieve them from the responsibility to maintain the eastern
approaches to the Rouge River pedestrian bridge;
5. The Council provide approval to enter into an agreement with the Canadian
National Railway Company, for the reconstruction of the pedestrian crossing
under the CN Rail lines; and
6. That a copy of this report be forwarded to the TRCA for their information.
Executive Summary: The First Nations Trail Project - Western Gateway involves
the reconstruction of the waterfront trail from the Rouge River to Dyson Road and Bella
Vista Drive. The design, completed and approved by Council in 2005, was not tendered
at that time due to unresolved issues with the City of Toronto regarding their
responsibility for maintenance of the approaches to Dyson Road as outlined in a 1977
agreement between Metropolitan Toronto and the Town of Pickering. The City of
Pickering was looking for a financial contribution from the City of Toronto towards this
project, in return for relieving them of their responsibility of the maintenance of this area.
Recently, staff were advised that funding for the project will be available from Waterfront
Toronto, in conjunction with the Toronto and Region Conservation Authority's Port
Union Project. As the Port Union Project site limits were defined as extending 50
Report DES 12-09
March 9, 2009
Subject: Western Gateway
D2
Page 2
meters east of the Rouge River, Waterfront Toronto has agreed to fund this section of
the Western Gateway project, for up to 50% of the costs, to a maximum of $500,000.
Financial Implications: The construction cost for the project is estimated at
$925,000 which includes $30,000 for consultant services by Johnson Sustronk &
Weinstein. A request for funding for this project, in the amount of $425,000 has been
included in the 2009 budget. Staff are determining whether a portion (up to 80%) of the
City's share of the cost will qualify for Federal Gas tax funding with the balance to be
debt financed. The Waterfront Toronto have agreed to fund up to 50%, to a maximum
of $500,000, for all hard and soft project costs for works within the Designated
Waterfront Area.
Sustainability Implications: The construction of the Western Gateway Project will
provide improved accessibility to the waterfront trail system and will encourage and
promote walking and cycling activities along the Pickering waterfront. The tree, shrub
and ground cover plantings proposed will provide additional stability of the east bank of
the Rouge River, provide a buffer between the waterfront trail and the CN Rail lines and
increase the urban forest cover in the Rosebank Neighbourhood.
Background: The First Nations Trail Project - Western Gateway involves the
reconstruction of the existing waterfront trail just east of the Rouge River. This section
of trail currently consists of some asphalt surface, aging timber ramps and steps up the
east bank of the Rouge Valley leading to Dyson Road and a dirt path to Bella Vista
Drive. There is a pedestrian crossing under the CN rail lines that also needs upgrading
to meet CN Rail safety requirements.
Due to the current condition of the steps and lack of accessible trail in this area, the City
has had to provide staff to assist in the moving of bicycles through this area for events
such as the Great Waterfront Trail Adventure. The proposed construction will complete
the waterfront trail as a hard surface, accessible system through the City of Pickering. It
will provide an upgraded connection to Dyson Road in the Rosebank neighbourhood
and will remove the hazardous steps from the main waterfront trail, improving safety
and increasing access for all users.
The project will be constructed in two phases so that access can be maintained along
the waterfront trail at all times. Phase 1 will incorporate new poured-in-place concrete
ramps and steps to Dyson Road, to be used as the detour route, while construction of
the main waterfront trail to Bella Vista Drive is completed. Phase 2 includes the
installation of a pre-engineered pedestrian bridge and construction of an asphalt path to
Bella Vista Drive, where vehicular parking will be provided for non-resident trail users.
Plantings are proposed to enhance the area and to provide a buffer to the rail lines.
CORP0227-07/01 revised
Report OES 12-09
March 9, 2009
Subject: Western Gateway
Page 3
:' t
'13
L
Although not part of the project at this time, there are plans to create a gateway
structure, incorporating sculptural artwork that will celebrate the cultural heritage of the
First Nations, whom this section of the trail was named after. Interpretive signage will
be included as part of this installation which will be included in a future year's budget.
This project will be managed by the City of Pickering in partnership with the Toronto and
Region Conservation Authority and the co-operation of CN Rail, who are both land
owners within the project area. Permits for construction have been received from the
TRCA for the proposed works and an approval in principle has been obtained from CN
Rail. An agreement between the City and CN Rail, to permit reconstruction of the grade
separation for the pedestrian underpass is being prepared by CN Rail at this time.
The design and working drawings for the project were completed by the consultant firm
of Johnson Sustronk & Weinstein and approved by Council in 2005 and are ready for
tender. The Purchasing Policy requires three competitive quotes, however we are
recommending the use of Johnson Sustronk & Weinstein for consulting services for
contract administration and field inspection for this project due to their intensive
involvement so far in the detail design and approvals. This means there should be
significant cost savings for their continued use. The project was not tendered at that
time due to unresolved issues with the City of Toronto regarding their responsibility for
maintenance of the approaches to Dyson Road as outlined in a 1977 agreement
between Metropolitan Toronto and the Town of Pickering. The City of Pickering was
looking for a financial contribution from the City of Toronto towards this project, to
relieve them of their responsibility of the maintenance of this area and this has been
obtained. .
Pending Council direction, the project could be issued for tender by early March 2009.
As we anticipate the construction period to be approximately 6 months, proceeding with
the tender is critical so that construction can commence in early June and be completed
before winter of 2009.
Attachments:
1. Letter from Waterfront Toronto Re: Port Union - Western Gateway Project, dated
February 12, 2009.
CORP0227-07/01 revised
Report OES 12-09
Subject: Western Gateway
lr-4
March 9, 2009
Page 4
Prepared By:
A~~~
Coordinator
Landscape & Parks Development
=.:>
Q 044ll.t-le+
~rrell Selsky v . .
Supervisor
Engineer.'ng & Capital Works
c</"f
Vera A. Felgemacher
C.P.P., CPPO, CPPB, C.P.M., CMM III
Manager, Supply & Services
DS:am
Copy: Chief Administrative Officer
Everett unts a
Director
Operations & Emergency Services
~.-...-.'.-'-"-.."-
-----.,..,
~/ ...~
______ a
Gillis A. Paterson
Director
Corporate Services & Treasurer
Recommended for the consideration
of Pickering City Council
~ t 0/ (ltC.I>Aa . (~4 D
Thomas . Q nn, RDMR, CMM III ,-
Chief Admini trative Officer
CORP0227-07/01 revised
:~--'..----"
-
AT'U\CHMENT#_jroREPoRT# uES \2-0~
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05
WATERFRONToronto
20 8AY STREET, SUITE 1310
TORONTO, ON M5J 2N8
1,1' 416.214.1344
FoX: 416.214.459\
WNw,towaterfront.ca
February 12, 2009
Mr. Brian Denney
Chief Administrative Officer
Toronto Region and Conservation Authority
5 Shoreham Drive
Toronto, Ontario M3N 1S4
Ms Elaine Baxter-Trahair
Waterfront Project Director
Waterfront Secretariat
Urban Development Services
City Hall, 12th Floor, East Tower
100 Queen Street West
Toronto, Ontario M5H 2N2
Dear Brian and Elaine,
Re: Port Union - Western Gateway Proiect
Waterfront Toronto has reviewed the letter from the Toronto Region and Conservation Authority
("TRCA") which was also sign~d by the City of Toronto (the "City") dated November 26,2008
recommending the Port Union - Western Gateway project. Waterfront Toronto has had an
opportunity to discuss the project with TRCA staff and has received confirmation from TRCA that
the project will be implemented with its existing bUdget of $25,363,163. Waterfront Toronto is
pleased to inform TRCA and the City that it supports the proposed Western Gateway initiative and
also has the support of all government stakeholders.
Based on the letter and discussions with TRCA, Waterfront Toronto understands that the project is
to be developed in two phases. Phase 1 consists of creating poured in place concrete ramps and
steps leading from the pedestrian bridge to Dyson Road. This Phase 1 construction work will serve
as a detour while Phase 2 is being built. Phase 2 is expected to be the main waterfront trail and
consists of two components: 1) installation of a pre-manufactured pedestrian walkway I viewing
platform beginning at the pedestrian bridge and hugging the east bank of the Rouge River
underneath the existing CN bridge, and 2) construction of an asphalt path leading from the
pedestrian walkway to Bella Vista Drive, where vehicular parking will be provided. Vegetation will
also be planted to enhance the area while providing a buffer from the CN railway; ,
Waterfront Toron1o is aware that the City of Pickering have prepared design drawings and secured
all required approvals and permits with the exception of finalization of the pedestrian underpass
agreement with CN Rail, which is expected imminently. As per the Certified Copy of Resolutions of
the Toronto Waterfront Revitalization Corporation dated April 24, 2003, the ea~tern-most side of
the Designated Waterfront Area is 50 m east of the east bank of the Rouge River. This boundary
1
(
11ENT#_L_, TOREPORT# OE S 1.1-01
2 01 2.
06
forms the eastern-most side of the project for which Waterfront Toronto is eligible to fund. This has
been confirmed by conversations with TRCA. The estimated cost for the project, including all hard
and soft costs, is $1.0 million. The City of Pickering is proposing that Waterfront Toronto fund up to
50% of the costs, to a maximum of $500,000, which is applicable only to project costs incurred
within the Designated Waterfront Area, as defined in the Certified Copy of Resolutions. TRCA is
recommending the amount be funded with expected cost savings from the contingencies from the
ongoing Port Union Waterfront Improvements Project. TRCA has confirmed and is confident that it
can complete the Western Gateway Project and the Port Union Waterfront Improvements Project
within its approved budget of $25,.363,163.
Waterfront Toronto would like to schedule a meeting with TRCA to discuss the amendment of the
delivery agreement as well as TRCA's risk management of both the Western Gateway and Port
Union as part of Waterfront Toronto's Enterprise Risk Management Program to ensure successful
iinplementation and completion of the project.
Waterfront Toronto recommends moving forward with the Port Union - Western Gateway project
and will undertake the amendment of the delivery agreement and necessary documents to support
this initiative with TRCA. Furthermore, because there is no change to the project budget, no
amendment will be required to the Port Union Contribution Agreement. Waterfront Toronto feels
the Western Gateway project would help to enhance the Port Union Waterfront -Improvements
Project, and the entire waterfront as a whole.
Waterfront Toronto appreciates TRCA's continued support and involvement in the Waterfront
Initiative and looks forward to the completion of the project.
Should you have any further questions, please do not hesitate to contact me.
Sincerely,
cc John Piper, Senior Advisor, Mayor's Office, City of Toronto _
Brenda Patterson, General Manager of Parks, Forestry and Recreation, City of Toronto
Thomas J Quinn, Chief Administrative Office, City of Pickering
Nancy Gaffney, Waterfront Specialist, TRCA
Francine Belanger, Director, Toronto Waterfront Revitalization Initiative, Environment
Canada
Nancy Mudrinic, Director, Municipal Infrastructure Branch, Ministry of Public Infrastructure
Renewal
Jane McGrath, PM - Construction, Waterfront Toronto
2
REPORT TO
EXECUTIVE COMMITTEE
Report Number: CS 05-09
Date: March 9, 2009
'17
l.
From:
Gillis Paterson,
Director, Corporate Services & Treasurer
Subject:
Application for Minor Variance to Sign By-law 2493/87, as amended
Pickering Brock Centre
1755 - 1805 Pickering Parkway
- File: L-2340
Recommendation:
1. That Report CS 05-09 of the Director, Corporate Services & Treasurer be
received;
2. That the application for minor variance to Sign By-law 2439/07, as amended,
submitted by Bayfield Realty Advisors on behalf of Pickering Brock Centre, for
property municipally known as 1755-1805 Pickering Parkway, be approved as
follows;
a) The request to permit an increased height for the proposed pylon sign
'B2', Highway 401 frontage;
b) The proposed roof top signage for Unit A16;
3. That the application for minor variance to Sign By-law 2439/07, as amended,
submitted by Bayfield Realty Advisors on behalf of Pickering Brock Centre, for
property municipally known as 1755-1805 Pickering Parkway, be denied as
follows;
c) The request to permit an increased height for pylon sign 'B 1', Brock Road
frontage;
d) The request to permit an increased height for pylon sign 'A 1', Pickering
Parkway frontage; and
4. That the appropriate officials be given the authority to give effect thereto.
Executive Summary:
An application for a minor variance to Sign By-law 2439/87, as amended, has been
submitted by Bayfield Realty Advisors on behalf of Pickering Brock Centre for property
municipally known as 1755 - 1805 Pickering Parkway.
Report CS 05-09
March 9, 2009
Subject:
08
Application for Minor Variance, Pickering Brock Centre
1755 - 1805 Pickering Parkway
Page 2
Financial Implications: Not applicable
Sustainability Implications: Not applicable
Background:
An application has been received by Bayfield Realty Advisors on behalf of Pickering
Brock Centre who are the owner of the property previously known as the Pickering
Home and Design Centre. The owner is undertaking a renovation and re-branding to
establish the property as the "Shops at Pickering Ridge".
A request for a minor variance has been submitted relating to the installation of 3 new
pylon signs for the entrances on Brock Road and Pickering Parkway, as well as one
proposed along the 401 frontage, and roof top signage for the unit previously occupied
by Papp's restaurant (Unit A 16). .
In reviewing the application with the Planning & Development Department, the following
comments are noted:
Proposed Pylon Sign for Brock Road Frontage
The proposed pylon sign located on the Brock Road frontage, identified on the
submitted site plan as sign "B1" requires a variance as the proposed height is 1 0.6
metres whereas the by-law permits a maximum height of 7.5 metres.
It is recommended that the request to permit an increased height for proposed pylon
sign "B1" be denied. A pylon sign with a height of 7.5 metres (maximum permitted
under existing by-law) will provide significant exposure at this location and consequently
there is no compelling reason to support an increase in height. City staff have recently
prepared a new draft sign by-law for review which proposes a reduction in the maximum
height permitted for pylon signs from 7.5 to 6.0 metres. The intent of this approach is to
reduce the visual impact of signage on the streetscape of major roads in the City.
Proposed Pylon Sign for Pickering Parkway Frontage
The proposed pylon sign on the Pickering Parkway frontage, identified on the site plan
as sign "A 1" requires a variance as the proposed height is 1 0.6 metres whereas the by-
law permits a maximum height of 7.5 metres. This proposed sign requires a further
variance to permit a video display which is not permitted by the City's sign by-law.
It is recommended that the request to permit an increased height for proposed pylon
sign "A 1" be denied for the same reasons as the proposed Brock Road pylon sign "B 1".
The request to introduce video display on the proposed pylon sign "A 1" is not
supported. The proposed sign is to be located approximately 1 00 metres away from the
CORP0227-07/01 revised
Report CS 05-09
March 9, 2009
Subject:
Application for Minor Variance, Pickering Brock Centre
1755 - 1805 Pickering Parkway
Page 3
0('
:J
existing residential homes on Larksmere Court. There are a number of homes that
back onto this commercial plaza and we are concerned that the introduction of a video
display on the pylon sign at a significant elevation may be an unwanted distraction to
the homeowners. The draft sign by-law prepared by staff for review prohibits video
displays which are located within 200 metres of a residential zone, if the display is
visible from the residential zone.
Proposed Pylon Sign for Highway 401 Frontage
The proposed pylon sign located on the Highway 401 frontage, identified on the site
plan as sign "B2" requires a variance as the proposed height is 1 0.6 metres whereas
the by-law permits a maximum height of 7.5 metres. In speaking with the representative
for the applicant, Clerks Division staff have been advised that verbal approval has been
received by the owner from the Ministry of Transportation, however, they have not
received their formal permit to date. The City does require the MTO permit to be
submitted prior to formal approval being issued by the City.
It is recommended that the request to permit an increased height for proposed pylon
sign "B2" be approved. This sign is adjacent to Highway 401 and is well separated from
Brock Road and Pickering Parkway. Its exposure and massing impact is to the highway
and not to the community or local streetscape. The draft sign by-law prepared by staff
for review would permit this type of signage to a maximum of 6 metres, and staff would
still recommend the variance in this instance based on the above comments.
Proposed Roof Top Signage
A variance is proposed for unit A 16 which was previously occupied by "Papp's
restaurant". There is a new tenant that desires a more prominent and unique sign
proposed to be mounted on the roof of the unit. The City's sign by-law prohibits roof top
signage.
The front facade of this and other units in this complex have recently been increased in
height, to provide increased visual presence and signage opportunity. The heightened
facade does provide significant area for more traditional wall mounted signage.
However, roof top signage has been utilized with success in the City provided it is not
the dominant form of signage across the development. The limited use of roof top
signage can provide an attractive architectural element provided the signage is
tastefully designed. The details of the proposed sign indicate that the signage will be
constructed of individual channel lettering that is backlight with LED lights at a scale that
is in keeping with the design of the building. Considering the type and character of
development at this centre and the location of this unit at a strategic corner focal point of
the centre, staff support this variance request..
It is important that roof top signage only be considered on an individual unit by unit
specific basis. Improper or over-usage could seriously negatively impact the overall
design of the complex.
CORP0227-07/01 revised
Report CS 05-09
March 9, 2009
Subject:
'1 0
. . I .; _
Application for Minor Variance, Pickering Brock Centre
1755 - 1805 Pickering Parkway
Page 4
In summary, the pylon sign proposed for the entrance on Brock Road is not supported
due to its excessive height. The video display pylon sign proposed for the entrance on
Pickering Parkway is not supported due to the height and concerns the video display
may impact neighbouring residents. The pylon sign proposed for the 401 frontage and
the roof sign proposed for unit A 16 are supported by the Planning & Development
Department.
Attachments:
1. Application for minor variance to sign by-law as submitted by Bayfield Realty
Advisors
2. Site plan and specifications for each proposed sign.
Prepared By:
Approved/Endorsed By:
~~C'a.J-
Debi A. Wilcox, CMM III
City Clerk
~~;><
Gillis Paterson
Director, Corporate Services & Treasurer
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
f (- (t4t!-sA-;'1) C If--d
Thom s J. Qu n, DMR, CMM III
Chief Administrative Officer
CORP0227-07/01 revised
T
-\0 '. \eft.- .
C;+i C
DEe 1 8 2008
I ATTACHMENT , / TO REPORT' cs t-D'I
DEe 0 2 2008
1 1
..
BAYFIELD
REALTY ADVISORS INC.
5001 Yonge Street
Suite 301
Toronto, ON M2N 6P6
T.416.227.1552
F. 416.227.1554
November 7,2008
City of Pickering
Planning Department
Pickering, ON
Dear Sir/Madam:
Re: Pickering Brock Centre Line
1755 -1805 Pickering Parkway
On behalf of Pickering-Brock Centre Inc. the owner of the Shops at Pickering Ridge,
please accept this letter in support of an application for a sign variance made on our
behalf by Teksign Inc. and Dominic Rotundo.
We seek your approval in allowing the installation of 3 new pylon signs, and roof top
signage for unit #A 16 at the shopping centre.
The pylon signs and roof top signage are reflected in the attached artwork and elevation
drawings respectively.
J
Branding:
Pickering-Brock Centre Inc. has invested a very significant amount of capital
dollars in the renovation and turn around of the shopping centre once known as
the Pickering Home and Design Centre. The centre is still referred to by this
name; the new pylon signs will help us to establish the Shops at Pickering Ridge
name within the city and amongst its citizens.
Visual Impact & Aesthetics:
The new pylons signs we hope you will agree are a considerable improvement
from the existing pylon signs both at our centre and the other shopping centres in
the immediate area. The colour and graphic presentation combine to create a
simple, clean, distinct and prestigious image for the shopping centre and our
tenants, The design while simple and clean, will also attract the attention of
customers, and will help to alleviate some of the access issues faced by the centre.
*
I t: I
1 2
- 2-
Unit # A16:
The roof top sign we are requesting to be placed on top of the parapet wall of Unit
A 16 is similar in scale and design to the existing Extreme Fitness roof top sign.
The sign will create symmetry between the two halves / sides of the shopping
centre and allow the restaurant tenant leasing the premises to create some
uniqueness for itself and theunit. Unit A 16 is well known within the community
as the former Papps Restaurant, which is positive and negative as Papps has both
a good and bad reputation with its patrons. The unique roof top sign will help the
new tenant who is an existing ownership group from within the City of Pickering
to establish a fresh design and start for the new restaurant.
We hope the new pylons along with the substantial investments we have made in
securing new tenants, renovating the building exteriors, and upgrading the landscaping
thus far will differentiate and distinguish the Shops at Pickering Ridge from its
competitors and ensure its future survival and success.
We thank you in advance for your consideration and anticipated cooperation. Please feel
free to contact the undersigned to discuss these matters or to arrange a site visit to more
thoroughly review our request.
Yours truly,
BA YFIELD REALTY ADVISORS INC.
,
t
~----
Vish Brijbassi
Vice President
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: CS 03-09
Date: March 9,2009
1 B
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
Formal Quotations - Quarterly Report for Information
Recommendation:
1. That Report CS 03-09 of the Director, Corporate Services & Treasurer regarding
. Formal Quotations - Quarterly Report for Information be received for information.
Executive Summary: Council approved the Purchasing By-law on November 5,
2001 which includes a request to have a summary of contract awards arising from the
formal quotation process be forwarded to Council as information only on a quarterly
basis.
Financial Implications: Not applicable
Sustainability Implications: The City's participation in cooperative purchasing
initiatives reduces paper and administrative costs.
Background: In accordance with Purchasing Policy Item 04.06, a summary of
contract awards arising from the formal quotation process is provided herein for the
information of Council.
...
Report CS 03-09
Subject: Formal Quotations - Quarterly Report for Information
~9
March 9, 2009
Page 2
Reference No.
Award Date
T -283-2006
August 19, 2008
CL2008-30
October 21,2008
CL-2008-17
November 6,2008
Formal Quotations Summary
October 1,2008 to December 31,2008
PST Included / GST Extra (unless stated otherwise)
Description Award
Cooperative tender for Mixing
of Sand and Salt
Host: Region of Durham
Participants: Durham,
Oshawa, Whitby, Pickering, $11,100
Clarington
Vendor: Miller Paving Limited
Effective to May 31, 2009.
Year 3 of 3 year contract
Cooperative tender for Traffic
Hardware and Posts
Host: Municipality of
Clarington
Participants: Durham,
Oshawa, Whitby, Pickering, $6,420
Ajax and Clarington
Vendor: UCC Industries
International
Effective to September 30,
2009 Year 1 of 3 year contract
Cooperative tender for Traffic
Signs
Host: Municipality of
Clarington
Participants: Durham,
Oshawa, Whitby, Pickering, $16,401
Ajax and Clarington
Vendor: Owl-Lite Rentals &
Sales
Effective to May 31 , 2009
Year 1 of 3 year contract
Status
Ongoing
operating
costs 2008-
2009
Ongoing
operating
costs 2008-
2009
Ongoing
operating
costs 2008-
2009
Report CS 03-09
March 9, 2009
Subject: Formal Quotations - Quarterly Report for Information
Page 3
20
Reference No. Description A ward Status
Award Date
Co-operative tender for
Culvert
Host: City of Oshawa Ongoing
C1152-06 Participants: Ajax, Pickering, operating
November 11,2008 Whitby, Oshawa, Clarington, $26,440 costs 2008-
Region of Durham, Scugog 2009
Vendor: Armtec
Effective to May 31, 2009
Year 3 of 3 year contract
Co-operative tender for Tax
Bill Production, Printing &
Mailing
Host: Ajax Ongoing
T07047 Participants: Ajax, Pickering, $5,943 operating
December 9,2008 Whitby. costs 2008-
Vendor: Bassett Direct 2009
Effective to December 31,
2009
Year 2 of possible 3 years
Stump Removal, Supply, Various hourly
Q-64-2008 Delivery & Planting of Trees and
October 10,2008 Vendor: Cressman Tree equipment Complete
Service and Dutchmaster
Nurseries rates
Q-65-2008 Parks Signage $27,110.00 Complete
October 28, 2008 Vendor: Maximum Signs
Q-68-2008 Replace flooring - West Shore
November 18, 2008 Community Center $37,176.19 Complete
Vendor: Carpet Corral
Q-70-2008 Seniors Driveway Snow Operating
October 27,2008 Removal $75,000.00 costs 2008-
Vendor: C & R Paving 2009
Q-77 -2008 Whitevale Bridge Repairs
November 18, 2008 Vendor: Bob Hendricksen $10,400.00 Complete
Construction Ltd.
Q-78-2008 Walkway Repairs $41,900.00 Complete
December 15, 2008 Vendor: Royalcrest PavinQ
Report CS 03-09
March 9, 2009
~lJbject: Formal Quotations - Quarterly Report for Information
Page 4
-2-i
Attachments:
Not applicable
prep~d By:
C1 ~r?
Vera A. Felgemacher
Manager, Supply & Services
C.P.P., CPPO, CPPB, C.P.M., CMM III
Approved/Endorsed By:
~..~".7~'.':::::'.~.....",
<.. ...~._.~r;;;;__L.~.
Gillis A. Paterson
Director, Corporate Services & Treasurer
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
i~ ~ C (Ad~a ) qt6
Thomas J. Qui , RDMR,-CMM 111-)
Chief Administrative Officer