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Home My WebLink AboutJanuary 19, 2009 (2) CiiIJ o~ Council Meeting Agenda Monday, January 19, 2009 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR7:15 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Minutes, December 15, 2008 Council Minutes, December 15, 2008 Planning & Development Committee Minutes, January 5, 2009 Regular Council Minutes, January 12, 2009 In Camera Council Minutes, January 12, 2009 Executive Committee Minutes, January 12, 2009 Under Separate Cover 1"'19 20-26 27 -29 Under Separate Cover 30-40 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 41 42-62 63-71 a) Report PO 2009-01 of the Planning & Development Committee b) Report EC 2009-01 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS X) BY -LAWS 72-73 74-76 Accessible e_ PICKE~G For information related to accessibility requirements please contact Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: lrobertsav.citvofoickerina.com XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers ! " . 0 1 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: E. Buntsma N. Carroll T. Melymuk G. Paterson A. Allison D. Wilcox D. Shields - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council In the saying of the Invocation. (II) DISCLOSURE OF INTEREST No disclosures of interest were noted. (III) ADOPTION OF MINUTES Resolution # 249/08 Moved by Councillor Johnson Seconded by Councillor McLean Council Meeting Minutes, November 17, 2008 Planning & Development Committee Minutes, December 1, 2008 In Camera Council Minutes, December 8, 2008 1 Council Meeting Minutes . I' 02 Monday, December 15,2008 7:30 PM Council Chambers Special Council Meeting Minutes, December 8, 2008 Executive Committee Minutes, December 8, 2008 CARRIED (IV) PRESENTATIONS 1. Shashi Bhatia, 1 st Kishun Acklema Gocool, Cecil Ramnauth, Ramya Kumar, Shinder Bance, Maria Igbokwe, Mariam Pinto and Sidhu Singh Indo Canadian Cultural Association of Durham Region Plaque Presentation to Mavor and Council Shashi Bhatia, Chair, Indo Canadian Cultural Association of Durham Region appeared before Council to present a certificate of appreciation to the Mayor and Council for their continued support of their organization and the City of Pickering. (V) DELEGATIONS 1. Ian Cumming Re: Report DES 33-08 and 47-08 Citizens Group for Traffic Calming on Fairport Road -Traffic CalminQ Justification and DesiQn Ian Cumming of the Citizens Group for Traffic Calming on Fairport Road appeared before Council to extend their thanks to Council and City staff for their assistance and support during this process. He indicated support of the staff report on this matter. 2. John McDermott, Principal Planner McDermott & Associates Limited Re: Report PD 48-08 Zoning By-law Amendment Application A 9/08 Addendum Report to Report Number PD 25-08 Fairport Inc. 692,700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of PickerinQ John McDermott, Principal Planner, McDermott & Associates Limited, appeared before Council and submitted a handout with proposed revisions to the draft by-law. He noted that they had been working with staff and are satisfied with the by-law as he 2 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers 03 presented. Mr. McDermott stated that they would still like to discuss the possibility of dividing the three existing lots of record, which would initially involve lot line adjustm~nts, to create an additional fourth lot in the future. 3. Chaitanya Kalevar Just One World Re: Nuclear Concerns rRefer to Corr. No. 115-081 Chaitanya Kalevar appeared before Council in opposition to the refurbishment of the Pickering B nuclear plant. He stated that he was concerned with Council's support of the refurbishment and noted that the City should be requesting additional health and safety requirements. He noted that there are only 4 sirens in Pickering and that there should be more and that there is no data regarding the health affects of living in a community with a nuclear plant. Mr. Kalevar also noted that most insurance companies do not cover homeowners with regards to nuclear incidents and that the City should be lobbying for this type of coverage for their residents. (VI) CORRESPONDENCE 1. CORR. 109-08 SANDRA KRANC CITY CLERK CITY OF OSHAWA 50 Centre Street South, Oshawa, ON L 1 H 3Z7 Resolution # 250108 Moved by Councillor Dickerson Seconded by Councillor McLean That CORR. 109-08 from Sandra Kranc, City Clerk, City of Oshawa, advising that at a meeting held November 24, 2008, Council adopted a resolution with respect to an application received from Pival International Inc. for a Sufferance Warehouse and seeking Council's support by forwarding letters of support to the Canadian Border and Security Agency, be endorsed. CARRIED 3 Council Meeting Minutes 04 Monday, December 15, 2008 7:30 PM Council Chambers 2. CORR. 110-08 FIONA FORREST SECOND CHANCE WILDLIFE CENTRE Resolution # 251/08 Moved by Councillor Dickerson Seconded by Councillor McLean 1. That CORR. 110-08 from Fiona Forrest, Second Chance Wildlife, requesting a grant for a Second Chance Valentine's Memorial Dance be received; 2. That a grant in the amount of $1 ,210 to cover the costs of hall rental, ticket and flyer printing, LCBO licence, bartender and hall preparation be made to Second Chance Wildlife Centre; and 3. That this amount be charged to Account 2195 (Grants to Organizations & Individuals). CARRIED 3. CORR. 111-08 LAURA C. BOUJOFF EARLY RESOLUTION OFFICER OMBUDSMAN 483 Bay Street, 10th Floor, South Tower Toronto. ON M5G 2C9 Resolution # 252/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 111-08 from Laura C. Boujoff, Early Resolution Officer, Office of the Provincial Ombudsman, with respect to complaints received regarding two closed meetings of City Council held on September 15 and 29, 2008. Ms. Boujoff advised the review has determined that the meetings were closed in compliance with the relevant exception under the Act, and thanked the City for its cooperation with their inquiries, be received for information. . CARRIED 4 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers I, 05 4. CORR. 112-08 JOHN MCDERMOTT, PRINCIPAL PLANNER MCDERMOTT & ASSOCIATES LIMITED 1550 Kingston Road, ox 1408 Pickerinq, ON L 1V 6W9 Resolution # 253/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That CaRR. 112-08 from John McDermott, Principal Planner, McDermott & Associates Limited regarding Report PD 48-08 of the Director, Planning & Development with respect to an application to amend Zoning By-law No. 2511/Fairport Inc. be received and referred to consideration of Report PD 48-08 and By-law # 6919/08. CARRIED 5. CaRR. 113-08 DENIS KELLY, REGIONAL CLERK YORK REGION 17250 Y onge Street Newmarket. ON L3Y 6Z1 Resolution # 254/08 Moved by Councillor McLean Seconded by Councillor Littley That CaRR. 113-08 from Denis Kelly, Regional Clerk, Regional Municipality of York, advising that at a meeting held on November 20th, 2008, Council adopted a resolution with respect to the Southeast Collector Trunk Sewer and Duffin Creek Water Pollution Control Plant Stage 3 Expansion Project, be received for information. CARRIED 6. CORR.114-08 FRANK BINDER, MANAGER CN PUBLIC AFFAIRS 1 Administration Road Concord, ON L4K 1B9 5 Council Meeting Minutes 06 Monday, December 15,2008 7:30 PM Council Chambers Resolution # 255/08 Moved by Councillor McLean Seconded by Councillor Littley That CaRR. 114-08 from Frank Binder, Manager, CN Public Affairs, in response to the City of Pickering's motion regarding CN Mainline operations through Pickering, be received for information. CARRIED 7. CaRR. 115-08 CHAITANYA KALEVAR JUST ONE WORLD Resolution # 256/08 Moved by Councillor McLean Seconded by Councillor Littley That CaRR. 115-08 from Chaitanya Kalevar, Just One World with respect to nuclear concerns, be received for information. CARRIED 8. CaRR. 116-08 KINSMEN & KINETTES Box 327 Pickerinq, ON L 1V 2R6 Resolution # 257/08 Moved by Councillor Dickerson Seconded by Councillor Pickles That CaRR. 116-08 from the Kinsmen & Kinettes Association be received and that the City of Pickering proclaim February 20, 2009 Kinsmen and Kinettes Day and the week of FebruarY 15-21, 2009 as Kinsmen and Kinettes Week. CARRIED 6 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers 07 (VII) COMMITTEE REPORTS a) REPORT PO 2008-13 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 44-08 City Initiated Application Zoning By-law Amendment Application A 14/08 1105 Kingston Road City of Pickerinq Resolution # 258/08 Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Zoning By-law Amendment Application A 14/08, initiated by the City of Pickering, to amend the by-law schedules of amending Zoning By-law 6778/08 to reflect City Council direction that a future road identified on the Brookdale Centre Inc. property be 10 metres in width, be approved; as set out in Appendix I to Report PO 44-08; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 14/08, as set out in Appendix I to Report PO 44-08, be forwarded to City Council for enactment. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor O'Connell Councillor Pickles Councillor Littley Mayor Ryan 7 Council Meeting Minutes D8 Monday, December 15,2008 7:30 PM Council Chambers 2. Director, Planning & Development, Report PO 46-08 Rockwood Drive Extension Parts 2,4,5,8, 13 and 14, Plan 40R-21166 Road ClosinQ and Transfers of Land to AbuttinQ Owners Resolution # 259/08 Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report PO 46-08 of the Director, Planning & Development regarding the closing and conveyance of portions of Rockwood Drive be received; 2. That Council enact a by-law to: a) stop-up and close certain portions of Rockwood Drive being those parts of Lot 5, Registered Plan 282, designated as Parts 2, 4, 5 and 8, Plan 40R-21166 and those parts of Blocks 21 and 22, Plan 40M-2068, designated as Parts 13 and 14, Plan 40R-21166 as public highway; b) declare those portions of Rockwood Drive set out in (a) above surplus to the Corporation for the purpose of sale to the abutting owners, in accordance with the provisions of the Municipal Act and the Acquisition and Disposal of Land Policy, subject to any required easements; and c) authorize the execution of all relevant documentation necessary to effect the stopping-up and closing of those portions of Rockwood Drive as public highway and to effect the conveyances of them to the abutting owners for nominal consideration, subject to any required easements. CARRIED 3. Director, Planning & Development, Report PO 48-08 Zoning By-law Amendment Application A 9/08 Addendum Report to Report Number PO 25-08 Fairport Inc. 692,700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of PickerinQ 8 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers 0 9 Resolution # 260/08 Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report PO 25-08 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 9/08 submitted by Fairport Inc., on lands being Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65, City of Pickering, to amend the zoning to permit the development of the subject property for three detached dwelling units be approved as outlined in Appendix I to Report PO 48-08, and 3. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 9/08, as set out in Appendix I to Report PO 48-08, be forwarded to City Council for enactment. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 261/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That Item # 2 of the main motion be amended to reflect in Appendix 1, Section 5.(2)(b) that the lot frontages be a minimum of 12 metres. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan 9 Council Meeting Minutes 1 0 Monday, December 15,2008 7:30 PM Council Chambers b) REPORT EC 2008-09 OF THE EXECUTIVE COMMITTEE 1. Director, Operations & Emergency Services, Report OES 42-08 Supply & Delivery of Heavy Rescue Vehicle -Q-67 -2008 COUNCIL DECISION 1. That Report OES 42-08 of the Director, Operations & Emergency Services regarding the supply and delivery of One (1) Heavy Rescue Vehicle be received; 2. That Quotation No. Q-67 -2008, as submitted by Safetek Emergency Vehicles for the supply and delivery of One (1) Heavy Rescue Vehicle, in the gross amount of $621,705 (PST exempt, GST included) and a net cost of $592,100 be accepted; 3. That the total gross project cost of $1,260,000 (GST included) including Quotation No. Q-67 -2008 and associated costs and the total net purchase cost of $1,200,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the supply and delivery of the Heavy Rescue Vehicle in the amount of $592,100 as follows: a) that the sum of $440,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, , at a rate to be determined; b) that the sum of $150,000 be funded by a contribution from the Ontario Power Generation (OPG); c) that the sum of $2,100 be funded from the 2008 Current Budget; d) to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; 10 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers 1 1 e) to make any changes, adjustments, and revIsions to amounts, terms, conditions or any other actions necessary in order to effect the above directions of Council; f) the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario; g) the Treasurer be authorized to take any actions necessary to effect the foregoing; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the associated costs including Extrication Tools and Fire Rescue Equipment, High Angle Equipment, and Ice/Water Rescue Equipment at a estimated cost not exceeding $607,900 as follows: a) that the sum not exceeding $605,000 to be financed by an internal loan over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $2,900 to be funded from the 2008 Current Budget; c) that depending on the outcome of the quotation call on the Extrication Tools and Fire Rescue Equipment, the final financing cost will be subject to revision; 6. That the annual repayment charges for both the external debenture and internal loan in the amount of approximately $135,700 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the debenture and loan are repaid, and any financing cost to be paid out of the Current Budget; 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the draft by-law attached to this report be enacted; and 9. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 11 Council Meeting Minutes 1 2 Monday, December 15,2008 7:30 PM Council Chambers 2. Director, Operations & Emergency Services, Report OES 45-08 Province of Ontario's Cosmetic Pesticide Ban Act, 2008 Regulation Comment Period COUNCIL DECISION 1. That Report OES 45-08 of the Director, Operations & Emergency Services be received; 2. That the City of Pickering submit comments to the Province of Ontario as part of the public consultation process for Cosmetic Pesticide Ban Act, 2008 proposed Regulation; and 3. That the City of Pickering staff forward a copy of the comments to the Ontario Parks Association. 3. Director, Corporate Services & Treasurer, Report CS 53-08 Updated Siqn Bv-Iaw COUNCIL DECISION 1. That Report CS 53-08 of the Director, Corporate Services & Treasurer be received; 2. That staff be directed to solicit input from industry stakeholders and the public regarding the draft sign by-law included as Attachment 1 to this report; 3. That staff report back to Council, upon the completion of the consultation process and recommend a final sign by-law to Council; and 4. That the appropriate staff of the City of Pickering be given the authority to give effect thereto. 4. Director, Corporate Services & Treasurer, Report-CS 54-08 Fees By-law Amendment -Sidewalk Snow Clearinq Charqes COUNCIL DECISION 12 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers 1 3 1. That Report. CS 54-08 of the Director, Corporate Services & Treasurer be received; 2. That the recommended amendments to the Fees By-law be adopted; and 3. That snow removal required in relation to the enforcement of the Sidewalk Snow Clearing By-law be provided by a contractor arranged by the City. 5. Director, Corporate Services & Treasurer, Report CS 55-08 2009 Interim Spendinq Authority COUNCIL DECISION 1. That Report CS 55-08 from the Director, Corporate Services & Treasurer be received; 2. That the 2009 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2009 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 56-08 2009 Temporary Borrowinq By-law COUNCIL DECISION 1. That Report CS 56-08 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2009 current expenditures pending receipt of taxes and other revenues be established at $31,900,000 for the period January 1, 2009 to September 30, 2009 inclusive, and $15,900,000 thereafter until December 31, 2009; 3. That the temporary borrowing limit for capital purposes for 2009 be established at $19,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 13 Council Meeting Minutes , " 1 4 Monday, December 15,2008 7:30 PM Council Chambers 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 57-08 2009 Interim Levv & Tax Due Dates COUNCIL DECISION 1. That Report CS 57-08 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2009 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 27 and April 28, 2009; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Resolution # 262/08 Moved by Councillor Johnson Seconded by Councillor Littley That the Report of the Executive Committee EC 2008-09, dated December 8,2008, be adopted. CARRIED (VIII) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Operations & Emergency Services, Report OES 47-08 Citizens Group for Traffic Calming on Fairport Road -Addendum to Report OES 33-08 -Traffic Calminq Justification and Desiqn 14 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers 1 r I:) Resolution # 263/08 Moved by Councillor O'Connell Seconded by Councillor Littley 1. That Addendum Report OES 47-08 to Report OES 33-08 of the Director, Operations & Emergency Services regarding the Citizens Group for Traffic Calming on Fairport Road presentation be received; and 2. That staff in recognition of the concerns voiced by the Citizens Group and area residents continue to support the use of traffic calming on Fairport Road and the recommendations as presented in Report OES 33-08. CARRIED 2. Director, Operations & Emergency Services, Report OES 33-08 Citizens Group for Traffic Calming on Fairport Road -Traffic Calminq Justification and Desiqn Resolution # 264/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report OES 33-08 regarding the presentation from the Citizens Groups for Traffic Calming on Fairport Road be received; 2. That Council, in recognition of the concerns voiced by the Citizens Group and area residents, support in principal the implementation of traffic calming measures on Fairport Road from Kingston Road to Finch Avenue; and, 3. That staff be authorized to commence a community consultation process regarding the preparation of a traffic calming plan on Fairport Road and report back to Council with a proposed traffic calming plan and estimated construction cost for budget consideration. CARRIED 3. Director, Operations & Emergency Services, Report OES 46-08 Sidewalk Installation - West Duffins Creek Bridge -Hiqhwav #7. Green River 15 Council Meeting Minutes 1 6 Monday, December 15,2008 7:30 PM Council Chambers Resolution # 265/08 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report OES 46-08 of the Director, Operations & Emergency Services be received; 2. That the City of Pickering request that the Ministry of Transportation provide a platform area and a 1.8 metre wide sidewalk on the north side on the proposed reconstructed West Duffins Creek Bridge structure at no cost to the City; 3. That the City of Pickering enter into an agreement with the Ministry of Transportation, Ontario for the maintenance of a new 1.8 metre wide sidewalk on the north side of the West Duffins Creek Bridge structure; and 4. Further, that a copy of Report OES 46-08 of the Director, Operations & Emergency Services be forwarded to the Ministry of Transportation for their information. CARRIED (IX) NOTICE OF MOTION 1. DUFFIN HEIGHTS NEIGHBOURHOOD Resolution # 266/08 Moved by Councillor Dickerson Seconded by Councillor Pickles WHEREAS in May 2003, Pickering Council adopted new Development Guidelines for the Duffin Heights Neighbourhood that envision a high quality streetscape and mixed-use built form along Brock Road; WHEREAS in 2008, Regional Council authorized the reconstruction and widening of Brock Road, north of the Third Concession Road to the C.P. Railway Grade Separation, to a four lane urban profile with storm sewers and curbs; WHEREAS the widening of Brock Road will require the relocation of the existing hydro poles through the Duffin Heights Neighbourhood, specifically those carrying the main power 16 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers 1 7 lines on the east side and the feeder lines on the west side serving the existing homes and businesses; WHEREAS on October 20, 2008, Pickering Council endorsed the Environmental Servicing Plan for the Duffin Heights Neighbourhood that supports sustainable urban design approaches; WHEREAS the undergrounding of hydro services along with other utilities will establish an urban profile without hydro poles, setting the tone and assisting to achieve a high quality urban design along Brock Road; and, THEREFORE BE IT RESOLVED THAT the Council of the City of Pickering hereby requests Veridian Corporation to undertake the undergrounding of hydro services along Brock Road in the Duffin Heights Neighbourhood at the outset of development and coincidental with the reconstruction of Brock Road to a four lane urban profile. CARRIED (X) BY -LAWS 6919/08 Being a by-law to amend Restricted Area Zoning By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham Lot 9, Plan 917 and Part of Lots 8 & 9, Plan 65, in the City of Pickering. (A 9/08) 6920/08 Being a by-law to amend Zoning By-law 3036, as amended by By-law 6778/07 and 6809/07 to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 23 and 24, Concession 1, in the City of Pickering. (A 14/08) 6921/08 Being a by-law to stop up and close as public highway certain portions of Rockwood Drive being those parts of Lot 5, Registered Plan 282, designated as Parts 2, 4, 5 and 8, Plan 40R-21166 and those parts of Blocks 21 and 22, Plan 40M-2068, designated as Parts 13 and 14, Plan 40R-21166 and authoriie the sale of the lands to the abutting owners for nominal consideration. 6922/08 Being a by-law to authorize the Supply & Delivery of Heavy Rescue Vehicle in the City of Pickering and the issuance of debentures therefore in the amount of $440,000. 17 Council Meeting Minutes 1 B Monday, December 15,2008 7:30 PM Council Chambers 6923/08 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2009. 6924/08 Being a by-law for the collection of taxes and to establish the installment due dates for the Interim Levy 2009. 6925/08 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property. THIRD READING: Councillor Pickles, seconded by Councillor O'Connell moved that By-law Numbers 6919/08 to 6925/08, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (X) OTHER BUSINESS Councillor McLean gave notice that he would be bringing forth a Notice of Motion pertaining to the Earth Hour program. (XI) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 266A108 Moved by Councillor Pickles Seconded by Councillor McLean That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 18 Council Meeting Minutes Monday, December 15,2008 7:30 PM Council Chambers '1 9 I . a) Memorandum dated December 12, 2008 from the Chief Administrative Officer with respect to clarification of the Veridian Appointment Process Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor Pickles Seconded by Councillor McLean That Council rise from the In Camera portion of the meeting. CARRIED (XII) CONFIRMATION BY-LAW By-law Number # 6926/08 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of December 15, 2008. CARRIED (XIII) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor O'Connell That the meeting be adjourned at 9:15 pm. CARRIED DATED this 15th day of December, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 19 20 Planning & Development Committee Meeting Minutes Monday, January 5,2009 7:35 pm - Council Chambers Chair: Councillor Dickerson PRESENT: Mayor Ryan COUNCillORS: D. Dickerson B. Littley J. O'Connell D. Pickles ABSENT: R. Johnson B. McLean ALSO PRESENT: N. Carroll - Director, Planning & Development L. Taylor - Manager, Development Review C. Rose - Manager, Policy A. Yearwood - Planner I D. Shields -Deputy Clerk (I) DELEGATIONS Aghlab AI-Joundi Re: Radio Towers at 5055 Sideline 14 Aghlab AI-Joundi, 5025 Sideline 14, Claremont, appeared before the Committee to discuss his concerns with the lack of regulations in place for the erection of radio towers on private property. He noted that he has lived in Claremont for 10 years and approximately 4 years ago a resident at 5055 Sideline 14 started to erect radio towers on his property. He noted that as the resident continued to erect tower after tower, with a total of 7 at this time, he started to question the permit process and wondered why the residents in the area had no input on the erection of these towers. He stated that when he looked further into it with the City of Pickering and the Federal Government he found that there are no regulations or management for these towers. Mr. AI-Joundi stated that there should be some type of regulation or permit and community engagement when a tower is put up and would like to see the City of Pickering investigate this matter. 1 Planning & Development Committee Meeting Minutes Monday, January 5,2009 7:35 pm - Council Chambers Chair: Councillor Dickerson 2 1 Councillor Pickles noted that the City would need to look into who regulates these towers and stated that the City would check with the Planning Department, the City Solicitor and the Federal Government to see if they could obtain answers to Mr. AI-Joundi's questions. (I) PART 'A' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PD 01-09 Road Closing - Conveyance of Land Portion of West Shore Boulevard (aka Fairport Road) between Kingston Road and Highway 401, being the Road Allowance between Lots 26 and 27, Range 3, BFC, Pickering Parts 3 and 10. Plan 40R-25703 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Littley 1. That Report PD 01-09 of the Director, Planning & Development regarding the stopping-up, closing and conveyance of a portion of West Shore Boulevard be received; and 2. That Council enact a by-law to: a) stop-up and close lands legally described as West Shore Boulevard (aka Fairport Road) being the road allowance between Lots 26 and 27, Range 3, BFC, Pickering, designated as Part 3 (north portion) and Part 10 (south portion) Plan 40R-25703 (the "subject lands") as public highway; b) declare the subject lands surplus to the needs of the Corporation for the purpose of sale to the adjacent owners, subject to required easements and in accordance with the provisions of the Municipal Act and the City's Acquisition and Disposal of Land Policy; and c) authorize the execution of all relevant documentation necessary to effect the above. CARRIED 2 22 Planning & Development Committee Meeting Minutes Monday, January 5, 2009 7:35 pm - Council Chambers Chair: Councillor Dickerson 2. Director, Planning & Development, Report PO 02-09 Cougs (Whites) Ltd. Plan of Subdivision 40M-2208 Plan 40R-23305 Final Assumption of Plan of Subdivision RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report PO 02-09 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-2208 and a portion of 40R-23305 be received; 2. That the highway being Sunbird Trail within Plan 40M-2208 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2208, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, including those parts of Blocks 75 and 76, designated as Parts 5, 6 and 7, Plan 40R-22846 and Part 1, Plan 40R-23305 be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2208 be released and removed from title. CARRIED . 3. Director, Planning & Development, Report PO 03-09 Zoning By-law Amendment A 10/08 S. Whiffin 2330 Dixie Road (North Part of Lot 25, Concession 2) City of PickerinQ RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Littley 3 Planning & Development Committee Meeting Minutes Monday, January 5,2009 7:35 pm - Council Chambers Chair: Councillor Dickerson 2 3 1. That Zoning By-law Amendment Application A 10/08 submitted by S. Whiffin to amend the existing zoning on the subject property to allow for a commercial dog kennel and associated uses, a caretaker's residence (within the existing building) and a new detached dwelling on lands situated on the North Part of Lot 25, Concession 2 be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 10/08 as set out in Appendix I to Report PO 03- 09 be forwarded to City Council for enactment. CARRIED 4. Director, Planning & Development, Report PO 05-09 Draft Plan of Subdivision SP-2007 -01 Part of Lots 79 to 85, 108 to 111, Plan 350 Zoning By-law Amendment Application A 13/07 Part of Lots 79 to 85, 110 and 111, Plan 350 Rosebank Properties Inc. Lands located west of Rosebank Road, east of Oakwood Drive and south of Maitland Drive City of PickerinQ Kate Cherrett, 518 Rosebank Road, appeared before the Committee in opposition to the new Maitland Drive road alignment. She noted that since 1962 when they bought their property they were of the understanding that no road would be built unless the landowners on both the Oakwood and Rosebank side agreed to sell property allowing the road to run in a straight line. She noted that with this new alignment 99% of the road would come off their property. She also noted that this would leave them with a significantly smaller building lot then those on the Oakwood side and would put the new house closer to their back fence. Mrs. Cherrett stated that she does not agree with the comments from TRCA saying that this alignment would save more trees, because there is no jurisdiction to ensure the preservation of trees on private property. Mrs. Cherrett feels the road should be straight and until the landowners sell property for the proposed road lots 15 and 16, should not be developed. Maurice Brenner, 711 Sunbird Trail, representing the Rosebank Community appeared before the Committee and thanked staff for helping to negotiate the Rosebank Community concerns during the application process. He stated that there were still some outstanding issues that need to be addressed. One of the major concerns is the water treatment plant and comments that state this plant 4 ,. 24 Planning & Development Committee Meeting Minutes Monday, January 5,2009 7:35 pm - Council Chambers Chair: Councillor Dickerson cannot handle any additional growth in the area. . Mr. Brenner questioned whether the Region of Durham would have the upgrades completed before this development starts. He also noted that the Community was still looking for tree preservation in this area and did not understand TRCA's position on being compensated for removing trees. Mr. Brenner noted that the Community felt that TRCA was flip flopping on tree preservation and noted that he could see no technical or engineering information on why the trees had to be removed. Lorelei Jones, the Consultant for Rosebank Properties Inc., appeared before the Committee in support of the road alignment and thanked staff for the time spent on the application. Ms. Jones noted that the road pattern was not set in stone. She stated that the curving of the road this way would save more trees. She also noted that the homes built on property with trees would be zoned Open Space to protect the trees and that no structures would be allowed to be built in that area. She stated that the new home owners would probably be paying a premium for these wood lots and felt that would also protect the trees. Ms. Jones also noted that occupancy of any new homes would probably not take place until the Spring of 2010 and that would give the Region of Durham time to upgrade the water treatment plant so it could handle the additional development. Pat Kelly, 713 Gowan Circle, appeared before the Committee and noted his concerns with the condition of the water treatment plant. He stated that on Boxing Day he had spent 4 hours at the plant to monitor the generator for surcharges. He noted that the plant was too close to the creek and also questioned what would happen if the generator fails and sewage goes into the residents basements. RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Pickles 1. That Draft Plan of Subdivision SP-2007-01 submitted by Rosebank Properties Inc., to permit a residential plan of subdivision on lands being on Part of Lots 79 to 85, 108 to 111, Plan 350 (save and except Part of Lots 108 & 109, Plan 350) be, as shown on Attachment #3, to Report PD 05-09, be endorsed; 2. That the proposed conditions of draft plan of subdivision to implement Draft Plan of Subdivision SP-2007-01 as set out in Appendix I to Report PD 05- 09 be endorsed; 5 Planning & Development Committee Meeting Minutes Monday, January 5,2009 7:35 pm - Council Chambers Chair: Councillor Dickerson' 0[" .(_ :J 3. That Zoning By-law Amendment Application A 13/07 submitted by Rosebank Properties Inc., to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2007 -01, as outlined in Appendix II to Report PD 05-09 be endorsed; and 4. Further, that the City Solicitor be authorized to attend to the Ontario Municipal Board Hearing of February 9, 2009 to support Draft Plan of Subdivision SP-2007 -01 and Zoning By-law Amendment Application A 13/07 as endorsed by Council. CARRIED 5. Director, Planning & Development, Report PD 06-09 Drinking Water Source Protection Planning Comments on Proposed Terms of Reference for the development of Assessment Reoorts and Source Protection Plans, dated October. 2008 RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report PD 06-09 of the Director, Planning & Development regarding Drinking Water Source Protection be received for information; and 2. Further, that a copy of report PD 06-09 be forwarded to the Chief Administrative Officer (CAO) of the Toronto & Region Conservation Authority (TRCA), the CAO of the Central Lake Ontario Conservation Authority (CLOCA), the Chair of the Credit Valley/Toronto/Central Lake Ontario (CTC) Region Source Protection Committee, and the Regional Municipality of Durham. CARRIED 6. Director, Planning & Development, Report PD 07-09 Stop-up and Close Portions of Pickering Parkway Transfer of Easements (Access and Servicing) Road Dedication. By-law Pickerino Parkway (formerly Sheridan Mall Parkway) RECOMMENDATION 6 'i . 26 Planning & Development Committee Meeting Minutes Monday, January 5,2009 7:35 pm - Council Chambers Chair: Councillor Dickerson Moved by Councillor Pickles Seconded by Councillor Ryan 1. That Report PD 07-09 of the Director, Planning & Development regarding the stopping-up, closing, conveyance and dedication of portions of Pickering Parkway be received; and 2. That Council enact By-laws to: a) stop-up and close those parts of Pickering Parkway, Plan 40M-1231, being Parts 6 to 20, Plan 40R-XXXX, as public highway for the purpose of conveying them to the abutting owner, subject to easements; and b) dedicate that part of Block 1, Plan 40M-1231, being Part 28, Plan 40R-XXXX as public highway. CARRIED 7. Director, Planning & Development, Report PD 08-09 Growing the Greenbelt, August 2008 - Final Criteria Prepared bv the Ministry of Municipal Affairs and Housinq RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan That Report PD 08-09 of the Director, Planning & Development regarding the Final Criteria for Growing the Greenbelt, August 2008, from the Ministry of Municipal Affairs and Housing be received for information. CARRIED (III) OTHER BUSINESS 1. Councillor O'Connell gave notice that she would be bringing forth a Notice of Motion pertaining to the Southeast Collector Trunk Sewer and the Odour Control Facility. (IV) ADJOURNMENT The meeting adjourned at 10:20 pm. 7 Special Council Meeting Minutes Monday, January 12, 2009 7: 15 pm Main Committee Room 27 PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley J. O'Connell D. Pickles ABSENT: B. McLean ALSO PRESENT: T. J. Quinn D. Wilcox - Chief Administrative Officer - City Clerk (I) DISCLOSURE OF INTEREST There were no disclosures noted. In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Moved by Councillor O'Connell Seconded by Councillor Dickerson That COl,Jncil go In Camera in accordance with the provisions of the Municipal Act for the purpose of personal matters about an identifiable individual, including municipal or local board employee. (II) CONFIDENTIAL MATTERS a) Chief Administrative Officer's Medical Leave Verbal Update Special Council Meeting Minutes Monday, January 12, 2009 7:15 pm Main Committee Room f'>8 .:! t. L \_ A confidential discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor Johnson Seconded by Councillor O'Connell That Council rise from the In Camera portion of the meeting. CARRIED Moved by Councillor Johnson Seconded by Councillor Dickerson a) That Tom Melymuk be appointed as the (Acting) Chief Administrative Officer (CAO) effective January 23, 2009 for a term to expire upon the return of Thomas J. Quinn, CAO, to active service in the workplace; b) That Debi Wilcox be appointed as the Secondary (Acting) Chief Administrative Officer in the event that Tom Melymuk is absent for an extended period of time, for a term to expire upon the return of Tom Melymuk (Acting); or for a term to expire upon the return of Thomas J. Quinn, Chief Administrative Officer to active service in the workplace; and c) That while Tom Melymuk and/or Debi Wilcox are the Acting CAO, that they be paid at Step 1 (85%) of the CAO's current job rate during the time in which they serve. CARRIED (VII) ADJOURNMENT Moved by Councillor O'Connell Seconded by Councillor Pickles That the Special Meeting of Council be adjourned. CARRIED Special Council Meeting Minutes Monday, January 12, 2009 7:15 pm Main Committee Room 29 ; Ii' < The meeting adjourned at 7:36 pm. DATED this 12th day of January, 2009 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK I !I , "n ,... t.. Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm ~ Council Chambers Chair: Councillor Pickles PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley J. O'Connell D. Pickles ABSENT: B. McLean ALSO PRESENT: 1. J. Quinn E. Buntsma N. Carroll 1. Melymuk G. Paterson D. Wilcox C. Rose R. Holborn G. McGregor D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Manager, Policy - Division Head, Municipal Property & Engineering - Principal Planner - Policy - Deputy Clerk (I) DELEGATIONS 1. Judy Hodgson, Manager, Customer & Administrative Services Re: Report CAO 01-09 of the Chief Administrative Officer Customer Service -Accessibility Standards for Customer Service Policy -Accessibility for Ontarians with Disabilities Act (AODA) -Ontario Regulation 429/07 -Customer Service Policy Judy Hodgson, Manager, Customer & Administrative Services, appeared before the Committee with the aid of a powerpoint presentation to provide information on the 1 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 3 1 Accessibility for Ontarians with Disabilities Act and how it affects the City of Pickering. She noted what the requirements were under the Act and stated that the City of Pickering already had most of the requirements in place. She noted that the two new Policies that were before the Committee would enhance Customer Service and incorporate the requirements under the Act. 2. David Beattie, Aecom Jean-Yves Urbain, Aecom Regions of York and Durham Re: Southeast Collector Trunk Sewer Individual Environmental Assessment David Beattie and Jean-Yves Urbain of Aecom, appeared before the Committee to give a powerpoint presentation and update on the York/Durham Southeast Collector Trunk Sewer and the proposed Odour Control Facility. Mr. Beattie commented on the public meeting process and what had been completed. He noted that they knew the public had concerns with the project and stated that they had worked on accommodating the concerns and made changes were possible. He stated that the proposed Odour Control Facility was being put in place to mitigate odours and noted that there would be no noise impact from the facility, no treatment interruption and the facility would have a minimal visual impact on the area. Mr. Beattie also stated that they felt there would be no social or property value impacts on the area. Mr. Beattie noted that the reason for the Odour Control Facility in this area was that the odour was predominate in this area and that to place the facility in the Region of York would create additional system requirements which would increase costs. A copy of the presentation was provided to members present. A detailed question period ensued. Wayne Green, Senior Project Manager, Environmental Services, York Region also responded to questions as part of the delegation. 3. Peter Herrmann Re: Report OES 05-09 Southeast Collector Trunk Sewer -Individual Environmental Assessment -Comments on Final EA Report, November 2008 Peter Herrmann, Davidson Street appeared before the Committee in opposition to the Odour Control Facility being built in Pickering. He stated that the residents had no faith or trust in the Project Managers and their comments that the facility would create odour free air. He felt that there had been no efforts in moving the project to a 2 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles ; II I, 32 York Region location and stated that it could be built in York Region with some technical changes. Mr. Herrmann stated that this project has been ill planned since day one and that Council needs to stand firm on having them build the facility in York Region. 4. Maurice Brenner Re: Report OES 04-09 Southeast Collector Trunk Sewer Individual Environmental Assessment Enhancement Projects In the City of Pickerino Maurice Brenner, Sunbird Trail appeared before the Committee in opposition to the Odour Control Facility being built in Pickering. Mr. Brenner stated that York Region cannot mitigate the odour at the end of the line and questioned how are they going to mitigate it in any other area. He noted that York Region has appealed a zoning amendment (Dalar Properties) to the OMB regarding odour issues at the waterfront plant and questioned how they can trust the statement of being able to mitigate odour at the new facility if they can't do it at the waterfront plant site. Mr. Brenner stated that this project only benefits York Region and feels that Durham Region should be supporting the City of Pickering by saying no to the Odour Control Facility and that no negotiations should be done until these issues are fixed. 5. Don Harvey Re: Report OES 05-09 Southeast Collector Trunk Sewer -Individual Environmental Assessment -Comments on Final EA Report, November 2008 Don Harvey, resident of Cherrywood, appeared before the Committee in opposition to the Odour Control Facility being built in Pickering. Mr. Harvey stated that Durham Region has been more then fair to their York Region neighbours by taking their garbage and sewage for years but it needs to stop now. He noted that the proposed Odour Control Facility, which will release odour, not control odour, will be within 300 meters of the Cherrywood West subdivision and only a kilometer on the Durham side of the Townline. Mr. Harvey stated that York Region did not even look at any sites within York Region for this facility and feels Durham Region should not support this facility in Durham Region. Mr. Harvey feels that the public meetings have not been very informative. Mr. Harvey stated that this has nothing to do with Durham Region, its York Region's sewage, it can be built in York Region so it should be built in York Region. 3 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 3 3 6. Rick Nicolussi Re: Report OES 05-09 Southeast Collector Trunk Sewer -Individual Environmental Assessment -Comments on Final EA Report. November 2008 Rick Nicolussi, 240 Cherrywood Ave., appeared before the Committee in opposition to the Odour Control Facility being built in Pickering. Mr. Nicolussi stated that he was tired of being dumped on by other municipalities and that it is time to stop taking their odours, sewage and dumps. He noted that this collector pipe and Odour Control Facility only benefited York Region and did nothing for Durham Region. He stated that he had petitions in opposition to submit to the City Clerk, including a 245 name on line petition and requested that the Odour Control Facility be location in York Region. (II) MA llERS FOR CONSIDERA liON 1. Chief Administrative Officer, Report CAO 01-09 Customer Service -Accessibility Standards for Customer Service Policy -Accessibility for Ontarians with Disabilities Act (AODA) -Ontario Regulation 429/07 -Customer Service Policy RECOMMENDATION Moved by Councillor O'Connell Seconded by Mayor Ryan 1. That Report CAO 01-09 of the Chief Administrative Officer regarding Customer Service and the Accessibility Standards for Customer Service Standards be received; 2. That Council approve policy ADM 160, Customer Service; 3. That Council approve policy ADM 90, Accessibility Standards for Customer Service; and, 4. That the appropriate officials of the City of Pickering give effect thereto. CARRIED 4 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles i I! I. 34 2. Director, Operations & Emergency Services, Report OES 01-09 . Urban Forest StrateQV A brief discussion ensued on this matter. RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report OES 01-09 of the Director, Operations & Emergency Services be received; 2. That Council endorse the concept of the development of an Urban Forest Strategy for the City of Pickering; 3. That Council receive and endorse in principle the proposal from the Toronto and Region Conservation Authority to undertake the Urban Forest Study and that staff be directed to include funding for this study in its 2009 budget submission for Council's consideration; 4. That should budget approval be granted in the 2009 budget, notwithstanding the requirements of the City's Purchasing Policy, TRCA be retained to undertake the Urban Forest Study; and 5. That a copy of Report OES 01-09, be forwarded to the Toronto and Region Conservation Authority for their information. CARRIED 3. Director, Operations & Emergency Services, Report OES 02-09 City of Pickering 2009 Annual Accessibility Plan -Reviewed by the Accessibility Advisory Committee for Council Consideration Staff were commended on the great work completed, along with the Chair, Accessibility Advisory Committee. RECOMMENDATION 5 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 3 5 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 02-09 of the Director, Operations & Emergency Services regarding the City of Pickering 2009 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2009 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. CARRIED 4. Director, Operations & Emergency Services, Report OES 04-09 Southeast Collector Trunk Sewer Individual Environmental Assessment Enhancement Proiects in the City of PickerinQ Detailed discussion ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Report OES 04-09 of the Director, Operations & Emergency Services and the Director, Planning & Development, regarding the enhancement projects for the Southeast Collector Trunk Sewer be received; 2. That Council endorse the ecological, recreational and infrastructure enhancement projects as set out in Attachment #2 to Report OES 04-09; 3. That Council authorize staff to work with York Region on finalizing and implementing the enhancement projects in the City of Pickering; and 4. That a copy of Report OES 04-09 be forwarded to the Region of York, Region of Durham, Toronto and Region Conservation Authority, Durham District School Board, Durham Catholic School Board, and Rouge Park Alliance for information. CARRIED AS AMENDED (SEE FOllOWING MOTIONS) 6 -~ 6 ...... ~, Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles Moved by Councillor O'Connell Seconded by Councillor Dickerson That Item # 2 of the main motion be amended by reflecting in Attachment #2, Ecological Enhancements, the following; Environmental Academic Achievement That the City of Pickering propose to the School Boards that they put forward a request to the Region of Durham to initiate a scholarship program for students who provide excellence in environmental academic achievements as one of the enhancement projects. CARRIED Moved by Councillor O'Connell Seconded by Councillor Littley That Attachment #1 to Report OES 04~09 be amended by the following: That two new soccer fields and parking lots be constructed in the vicinity of Valley Farm Road and the Third Concession Road as one of the enhancement projects. [Item 19 - Soccer Fields ~ $490,000] MOTION DEFEATED The main motion, as amended was then CARRIED 5. Director, Operations & Emergency Services, Report OES 05-09 Southeast Collector Trunk Sewer ~Individual Environmental Assessment -Comments on Final EA Report, November 2008 Detailed discussion ensued on this matter. RECOMMENDATION 7 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 3 7 Moved by Councillor Johnson Seconded by Councillor Dickerson 1. That Report OES 05-09 of the Director, Operations & Emergency Services regarding the Southeast Collector Trunk Sewer lEA, Final EA Report of November 2008 be received; 2. That Council endorse the Regions of York and Durham's selection of "Constructing a new SEC Trunk Sewer in combination with Implementing of water efficiency and Inflow/Infiltration reduction measures" as the preferred alternative to the undertaking subject to the Minister of Environment imposing the following conditions of approval: a) a commitment to and EA compliance monitoring of the water efficiency and inflow/infiltration reduction measures; b) more information on the haul roads under the jurisdiction of the City of Pickering and approval of those haul roads by the City of Pickering; c) a commitment to construction of additional temporary traffic lanes at the Liverpool Road/Finch Avenue intersection during Shaft 2 construction; d) require the re-evaluation of the Odour Control Facility location with the objective of securing a site outside of Pickering, and that this re-evaluation include additional public meetings; and 3. That a copy of Report OES 05-09 be provided to the Region of York, the Region of Durham and the Ministry of Environment as the City's detailed comments and conditions of approval on the Southeast Collector Trunk Sewer Environmental Assessment - Final Environmental Assessment Report. CARRIED LATER IN THE MEETING (See Following Motion) Moved by Councillor O'Connell Seconded by Councillor Dickerson That the main motion be amended by adding the following as Item 3 and renumbering Item 3 to 4: 3. That a minimum of 2 million dollars be provided to the City of Pickering, to be held by the Ministry of the Environment in order to pay for any future unforeseen negative environmental or social impacts as a result of the 8 38 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles Southeast Collector Trunk Sewer and/or expansion to the Water Pollution Control Plan throughout the City of Pickering, that the Region of York and Durham refuse to correct; and That these funds are not be included as part of the $8 million dollars allocated to the City of Pickering under "Enhancement Projects". MOTION DEFEATED The main motion was then CARRIED 6. Director, Operations & Emergency Services, Report OES 06-09 Pickering Sports Medicine & Wellness Centre -Renewal Lease Aqreement RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Johnson 1. That Report OES 06-09 of the Director, Operations & Emergency Services be received; 2. That the Mayor and the Clerk be authorized to execute. a renewal lease agreement to which the Pickering Sports Medicine & Wellness Centre will be permitted to continue to operate a Wellness Centre and Wellness Spa at the Pickering Recreation Complex from January 1, 2009 to December 31, 2013, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. CARRIED 7. Director, Operations & Emergency Services, Report OES 07-09 Highway 407 East - Environmental Assessment City of Pickering Comments on Technically Preferred Route & Preliminary Desiqn (September 2008) RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Johnson 9 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 7 C ,,) .;1 1. That Report OES 07-09 of the Director, Operations & Emergency Services, regarding the Highway 407 East Environmental Assessment be received; 2. That Council support the Highway 407 East Technically Preferred Route (See Attachment #1) for the easterly extension of Highway 407, including transitway corridor/facilities and the two north-south links connecting to Highway 401; 3. That the Highway 407 EA Project Team revise the preliminary design for the proposed bridge crossings over Highway 407 (See Attachment #2) within Pickering, to include: a) raised sidewalks (including sufficient right-of-way and the inclusion of platforms with 1.8 metre minimum width) on both sides of the roadways for all 407 East bridge crossings in Pickering; b) dedicated 1.5 metre-wide bicycle lanes on the outer lanes on both sides of the roadways for all 407 East bridge crossings in Pickering, while maintaining the proposed pavement width of 3.5 metres for each vehicle lane; and, c) lighting of appropriate quality, intensity and standards; 4. That the Ministry of Transportation Ontario (MTO) acquire and transfer to the City of Pickering sufficient land for 18 metre-radius cul-de-sacs for the candidate roads for permanent closure (existing Brock Road, Paddock Road and Sideline 4), and any other lands required for municipal rights of way; 5. That the environmental impact on surrounding properties within the study corridor be minimized and mitigated with adequate measures as well as that amicable resolutions be sought with affected property owners; 6. That Council request the 407 EA Team to consider a better location for the highway maintenance facility that does not conflict with potential urban development plans for these lands; and 7. Further, that a copy of Report OES 07-09 be forwarded to the MTO the 407 EA Project Team, the Regional Municipality of Durham, and all Durham Area Municipalities. CARRIED 10 40 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles (III) ADJOURNMENT The meeting adjourned at 12:38 am. 11 CitlJ 0# REVISED January 19, 2009 DELEGATIONS 1. Kirsten Schmidt-Chamberlain Executive Director Marian Timmermans, Board Member Durham Hospice Re: OnQoinQ work of Durham Hospice 2. Chaitanya Kalevar Just One World Re: Nuclear Concerns 3. Donald Tim Seitz Sr. Re: Refurbishment of PickerinQ Nuclear Plant Citq D~ I. 42 January 19, 2009 CORRESPONDENCE Paaes 1. CORR. 01-09 HONOURABLE JOHN GERRETSEN MINISTER OF THE ENVIRONMENT 12th Floor - 135 St. Clair Avenue West Toronto, ON M4V 1 P5 Motion for Direction 45 Letter received from the Association of Municipalities of Ontario requesting Council's support of the AMO position on the Waste Diversion Act and the Blue Box Program Plan Review. 2. CORR. 02-09 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Receive for Information 46-49 Letter received from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting of the Finance and Administration Committee held December 10, 2008, a recommendation regarding 2009 interim property tax levy was adopted. 3. CORR. 03-09 REGIONAL COUNCILLOR BILL MCLEAN Pickering Civic Complex One the Esplanade PickerinQ, ON L 1V 6K7 Receive for Information 50 Letter received from Bill McLean, Regional Councillor expressing his appreciation to Staff Sergeant Mitch Colling for his long term dedication to the Durham Regional Police Service. 4. CORR. 04-09 GARY MCNEIL MANAGING DIRECTOR & CEO . GO TRANSIT 20 Bay Street, Suite 600 Toronto, ON M5K 2W3 Receive for Information 51-53 Letter received from Gary McNeil, Managing Director & CEO, GO Transit, in response to the issue of security and safety at GO stations. 43 5. CORR 05-09 D. PATRICK MCNEIL SENIOR VICE PRESIDENT GENERATION DEVELOPMENT ONTARIO POWER GENERATION 889 Brock Road PickerinQ, ON L 1V 3J2 Receive for Information 54 Letter received from D. Patrick McNeil, Senior Vice-President, Generation Development, Ontario Power Generation, expressing their thanks for the City's participation during the recent hearings for the Pickering B Refurbishment Environmental Assessment (EA). 6. CORR. 06-09 RESIDENTS OF SIDELINE 14 HAMLET OF CLAREMONT 55 Receive and Refer to 2009 Budget Discussion Petition received from residents of Sideline 14, in the Hamlet of Claremont, with respect to issues regarding the maintenance and condition of Sideline 14. 7. CORR 07-09 C. ANNE GREENTREE, DEPUTY CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville, ON L 1 C 3A6 Motion to Endorse 56-57 Letter received from Anne Greentree, Deputy Clerk, Municipality of Clarington, seeking the City of Pickering's endorsement with respect to process streamlining for lottery licensing through the Alcohol and Gaming Commission of Ontario. 8. CORR 08-09 RJ. DWAYNE MILLER PROFESSOR OF CHEMISTRY AND PHYSICS INSTITUTE FOR OPTICAL SCIENCES 60 St. George Street, Suite 331 Toronto, ON M5S 1A7 Motion to Declare 58-59 Letter received from RJ. Dwayne Miller, Professor of Chemistry and Physics. for the Institute for Optical Sciences, requesting the City of Pickering proclaim May 9,2009 as Science Rendezvous Day. 9. CORR 09-09 MELISSA MCBRIDE EVENT COORDINATOR EPILEPSY DURHAM REGION 850 King Street West, Unit #20 Oshawa, ON L 1 J 8N5 Motion to Declare 60 , I! lI' 4 4 Correspondence received from Melissa McBride, Event Coordinator, Epilepsy . Durham Region, requesting the City of Pickering proclaim March 26, 2009 as Purple Day for Epilepsy. 10. CORR. 10-09 Motion to Declare MARK DODICK 61-62 SENIOR PUBLIC AFFAIRS ADVISOR TO THE CEO CORPORATE COMMUNICATIONS ONTARIO POWER AUTHORITY Correspondence received from Mark Dodick, Senior Public Affairs Advisor to the CEO, Corporate Communications, Ontario Power Authority, requesting the City of Pickering, proclaim May 17-23, 2009 as Energy Conservation Week. Citlf o~ ADDENDUM TO CORRESPONDENCE January 19, 2009 CORRESPONDENCE Pages 11. CaRR. 11-09 JANICE FRAMPTON PICKERING RESIDENT Receive for Information Correspondence received from Janice Frampton, Pickering resident, with respect to the Mayor's and Councillor's salaries, and requesting a "Fair Salary and Benefit Committee" be formed. I I ~ 45 c...of2-R-, 0 l -0 '1. ~bi. i\~socialiofl of Munidp.llilie<i M Onl,vio 200 University Ave, Suite 801 Toronto, ON M5H 3C6 Tel.: (416) 971-98561 Fax: (416) 971-6191 E-mail: amo@amo.on.ca MEMBER COMMUNICATION ALERT NO: 08/064 To the attention of the Clerk and Council December 19,2008 FOR MORE INFORMATION CONTACT: Milena Avramovic, Senior Policy Advisor, AMO (416) 971-9856 ext 342 We Need Your Support of the AMO position on the Waste Diversion Act and the Blue Box Program Plan Review Issue: As we advised in November, the Minister of the Environment launched a discussion paper to officially begin the five year review of the Waste Diversion Act (WDA). He also directed Waste Diversion Ontario (WOO) to conduct a review of the Blue Box Program Plan (BBPP). AMO has submitted responses to both of these requests. AMO needs your written comments to the Minister in support of both these positions. t--. UJ ..J <( Background: The Ministry of the Environment is looking for feedback on the challenges associated with Ontario's waste diversion framework, the programs under it, and the proposed plan for moving forward. A number of consultation sessions have been held across the province and now the Ministry is looking for written submissions. AMO through its Waste Task Force, has developed responses to both of these reviews which are attached (please click here). You will note that both of the letters reflect very closely the position papers developed by AMO and supported by you, our members. The responses highlight municipal challenges and perspectives and will help shape any recommended changes to the WDA, the BBPP and the strategic waste management directions. We need you to advise the Minister and the WOO of the Environment in writing that you support these positions. Action: That your municipality supports the attached AMO positions with correspondence to the Minister of the Environment by January 15, 2009 for the WDA and by February 27,2009 for the BBPP. fi~~~-' ..... i?.~~r] !-IQ~. .....".,,---.t1 -1 ~_._"..._.,_._......~_._.~; ~.. Hon. John Gerr tsen : Minister of thenvlronmenr' 1 ih Floor - 135~t..Clair Avenue West Toronto, ON M1~-~,,!'.?_,._.._..._............ ll"t::,c;"'~~~~~~""""~-. JA0 \" ~< Ii - t' T/.~KE: fY\ Cf ~';=~;3"'Fc=,(2... 1:5 ( CT to 0 Association of ...~. Municipalities of Ontario · For responses to WDA, BBPP: Hon. John Gerretsen Minister of the Environment 12th Floor - 135 St Clair Avenue West Toronto ON M4V1P5 For responses to BBPP Only: Andy Pollock Vice Chair Waste Diversion Ontario 45 Sheppard Avenue East - Suite 920 Toronto, ON M2N 5W9 1-1 The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: ) clerks@region.durham.on.ca a www.region.durham.on.ca Pat M. Madill, A.M.C.T., CMM p) Regional Clerk "Service Exqellence for our Communities" THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS CD(<.R-.09-0~.1' A 6 December 18, 2008 Ms. D. Wilcox, Clerk City of Pickering 1 The Esplanade Pickering ON L 1V 6K7 RE: 2009 INTERIM PROPERTY TAX LEVY (2008-F-99) (OUR FILE: F32) Please be advised that the Finance and Administration Committee of Regional Council considered the above matter and at a meeting held on December 10, 2008, Council adopted the following recommendations of the Committee: THAT a 2009 Interim Regional Tax Levy be imposed on the Area Municipalities for all property tax classes; THAT the amount due from each Area Municipality be equivalent to 50% of their respective share of the 2008 Regional Taxes; c) THAT the 2009 Interim Regional Tax Levy be paid by the Area Municipalities seven days subsequent to the installment due dates established by each Area Municipality for the collection of their respective interim municipal property taxes; d) THAT the Regional Clerk be requested to advise the Area Municipalities of the imposition of the 2009 Interim Regional Tax Levy for all property tax classes; and, e) THAT the requisite by-law be approved. Attached is a copy of Report #2008-F-99 of the Commissioner of Finance, for your information.\ -J}J~././) i I . (,) 0 j' ~J J I \':. t~}i.f 1....__,,,"_'/'-/ P.M. Madill, A.M.C.T.,CMM I Regional Clerk '0\..2) \;y" T -J .... ,(~,u_. &?i;;:,L,,_ . ,. "-", i (~_ ''l ., ; '-J t~l~J~~g:".c; 1.::..:..._1--",,,. , PMM/nb Enc!. .... '.. ,~,",.",-""""."~--~"""",.,,." .'-,,..,....'.",.'.....-"'......... ,.---,.. , .. --'=....,"'~',"'~,"""--""... c: R.J. Clapp, Commissioner of Finance ..__~_~ J 'l..<;.C)P~ .IL-- ......'~~ -', (:'::::R ---:.!___!.:~'.__",..~._~._.""." ,")~r:. p..Pi1i~ .'\(:;:C::'I I -- .. ~,. ,:..-.., .,.,',t... :.....,. - . C" .... ." ,'.:,' ....: .'--.:":. ,.:, ",.;';.' ~.,J....0J'-.,,;__.:"~ " ---v:?c.~;~.~'~~ ~.\.:;;~=~-\ ~~~\~~n~J::~ c)~~) @ 100% Post Consumer 47 The Regional Municipality of Durham Report to: The Finance and Administration Committee From: R.J. Clapp, Commissioner of Finance Report No.: 2008-F-99 Date: December 3,2008 SUBJECT: 2009 Interim Regional Tax Levy RECOMMENDATIONS: That the Finance and Administration Committee recommend to Regional Council that: 1) A 2009 Interim Regional Tax Levy be imposed on the Area Municipalities for all property tax classes; 2) The amount due from each Area Municipality be equivalent to 50% of their respective share of the 2008 Regional Taxes; 3) The 2009 Interim Regional Tax Levy be paid by the Area Municipalities seven days subsequent to the installment due dates established by each Area Municipality for the collection of their respective interim municipal property taxes; 4) The Regional Clerk be requested to advise the Area Municipalities of the imposition of the 2009 Interim Regional Tax Levy for all property tax classes; and, 5) The requisite by-law be approved. REPORT: 1.0 LEGISLATIVE BACKGROUND . The Municipal Act (Section 369)(1) provides that an upper tier municipality may requisition, prior to the adoption of the final budget from each lower tier municipality, an amount not to exceed 50% of the prior year's final requisition adjusted for deferrals, cancellations or other relief. . A bylaw adopted by an upper tier municipality may require that sums requisitioned as an interim levy are to be remitted to the upper tier municipality on specific dates. 23 .148 Report No.: #2008-F-99 2.0 .PAYMENTS BY THE AREA MUNICIPALITIES Page No.: 2 . Attachment #1 provides an estimate of the 2009 Interim Regional Tax J-evy by each Area Municipality payable to the Region which is based on 50% of the property taxes paid to the Region in 2008 adjusted to take into consideration the Provincially mandated Business Protection Program ('capping') adjustments. . These amounts will be verified with the Treasurers of the Area Municipalities to take into account any unique circumstances that may exist as a result of the imposition of property taxes under the Current Value Assessment System. . In order that the Area Municipalities do not experience cash shortages, it is recommended that the interim amounts owing to. the Region for 2009 be due seven days subsequent to the due dates for payment of property taxes by individual property owners as established by each Area Municipality. .. .. It 'is our understanding that each Area Municipality is planning to have two interim installment dates in 2009. 3.0 SUMMARY . The 2009 Interim Regional Tax Levy is consistent with 2008 and is' in line with the best practices of other Regional jurisdictions. ~ ~.. ry R.J. Clapp, CA Commissioner of Finance Recommended for Presentation to Committee G.H. Cubitt, M.S.W. Chief Administrative Officer Attach. dlk\200Breports\lax levy 24 ~.. COCO N Attachment #1 ~~ eft coco N ,-:,-: ..; co co ... 49, coco .., NN ..; ..... ..... N ..... ..... N I" m m lID co co .... ..... ..... .., 00 0 ~~ N eel ~~ oi j" ;b~ lID N " " II) - .,j.,j oi ".... .. N It) It) .. .,j.,j oi olS ..:- J" - It) It) 0 co co .... In ... ... .., E .,j.,j .0 CI) 1')1') eel ... ... N ca 0- NN .. .c > ... CI) ~ ..J j" .! 00 0 C >< 00 0 c coco UJ . 'I- ca NN ..; E 0 l- I') I') eel .. 00 0 " riri vi ::::s ~~ NN .. .- " C'I - - CI) r m CU It) It) 0 c Co mm eft Q. Co ... ... .., 0 vSvS vi D. 0- It) It) ... C'I CJ ... co co .... U o- n. riri to: - C ..... ... N E ~ E I! :!E i" c. .- coco N e CD ... It) It) .. Q.~ CI) mm eft - riri to: CU .... cD. .... " .. o .. C ... ..... .., C aiai ,.; .- ::::s 0 - ... ... .., uQ. ... '- en. ..c cno e CD Cl)o f 00 0 Q.E It) It) 0 " CD ~N ..... ... .., .e>> ... ... N . '" 't- mm lID .5 ; CI) ~~ eft 0 aiai .0 ":e .c ... ... .., ::::s CD I- CI) m.. .... -. ca j" ".... .. .~~ E 00 .. .5 "0 ~~ lID NN t >- 0- 0- .... ... ... .. 0 coco "!. Q.tn In .0.0 .. W NN ." "0"0 CD C ..'" "'... "0.- C . C'I c :lEI! cot- e 0": ol! ell N. - ,g c .. C ell 'ii J!l C'I CD ~ iii c :.~ 'ii .E . . . iii 1;- .5 . CD .E c jj "0"0 ~N "r~ - -- . c~ .5 '0 CD c c ! 8 .. -- jj 0-- ._ ell Z~N u-C/') -- ~ 25 COUNCILLORS' OFFICE Pickering Civic Complex One The Esplanade Pickering ON Ll V 6K7 cityofpickering.com 50 Bill McLean Regional Councillor Ward 2 CoR.R. 03-00,. December 22, 2008 Chief Mike Ewles Durham Regional Police Service 77 Centre Street North Oshawa, Ontario L 1 G 4B7 Dear Chief: I would like to take this opportunity to express my appreciation to Staff Sergeant Mitch Colling for his long term dedication to the Durham Regional Police Service, and most recently as the Ajax-Pickering Patrol Leader for the past 4 years. In his capacity as the police liaison officer he addressed the concerns of our residents with his pleasant, calm, collaborative and professional manner which has always been appreciated. Staff Sergeant Colling has been a great role model for other officers and has shown exceptional leadership in building strong relationships within our community. He was instrumental in developing effective communication with the City of Pickering's Customer Care Centre and Members of Council and has continued to provide assistance to staff in resolving customer issues. He is a true leader and a real asset to the residents of Durham and to the Police Service. He will truly be missed and we wish him all the best at his new posting. Yours sincerely, ~'." ulu /JU/)yJ~ Bill McLean Regional Councillor Facsimile: 905.420.6064 .17 ~. \'"C":CC-:N e . Direct: 905.420.4605 Toll Free: 1.866.683.2760 ^. ^^- ^~^51~~~~^~~^~~~~~o~"~~'~"~~'^-^~=^= 20 Bay Street · Suite 600 Toronto, Ontario, Canada M5J 2W3 20 rue Bay, bureau 600 Toronto (Qntario) Canada M~J gW3_~~."._.'a Transit CL)f2-f!- . OLt--09. December 19,2008 Debi A. Wilcox, CMO, CMM III City Clerk City of Pickering Corporate Services Department Clerk's Division One The Esplanade Pickering, ON L1V 6K7 Z i; [) Dear Ms. Wilcox, GO Transit has received the City of Pickering notice of motion titled Security and Safety at GO Stations. The motion requests that GO put in place a number of measures to improve vehicle security and customer safety in GO Station parking lots. GO Transit takes issues of security and safety at our stations and on our vehicles very seriously, and continues to focus on parking lot safety. We regret that some of our customers have suffered because their vehicle was stolen or vandalized in a GO parking lot. We accommodate almost 12 million parked vehicles per year across our system. In fiscal year 2007-08,304 incidents of vehicle-related crime were reported. To put this number in perspective, this means that there were fewer than 3 reported incidents for every 100,000 cars parked at GO lots. Criminal activity in parking lots is an issue that is not unique to GO. Theft and vandalism take place in parking lots at shopping malls and airports, and even at individual private residences. Nevertheless, GO is concerned with all thefts, and we recognize that we can always do better. GO Transit has a good working relationship with local police forces, and GO's enforcement group is working with police to improve security. Many of the ideas referenced in your motion are being, or have been, rolled out. GO Transit is committed to making its parking lots safe and secure. UL:=J Sincerely, G.~ Gary McNeil Managing Director & CEO '~_c~'\~e-_'ri- lr-~ .. , , , I ~ --..l A:0 ;~\ ~~~2q \ c! FILE -..,-, _,L ,..,',._,.....__.c....._ 0" _:__~."..,-~.''', ,..~c,;.::"c~:"_'n""'"__~;";"''';'::'':';;'''' (416) 869-3600 www.gotransit.com , . I I I, I 52 Copy: Joe Dickson, MPP, Ajax-Pickering 210A-50 Commercial Ave. Ajax, ON LIS 2H5 Wayne Arthurs, MPP, Pickering - Scarborough East 300 Kingston Rd. Pickering, ON L 1 V 2Z9 . Durham Regional Police Services 605 Rossland Rd. East Box 911 Whitby, ON L 1 N OB8 M. De Rond, Town Clerk Town of Ajax 65 Harwood Ave. South Ajax, ON LIS 2H9 T. Gettinby Municipal Clerk Township of Brock P.O. Box 10 1 Cameron St. East Cannington, ON LOE lEO Patti L. Barrie Clerk Municipality of Clarington 40 Temperance St. Bowmanville, ON LIC 3A6 Sandra Kranc City Clerk City of Oshawa 50 Centre St. South Oshawa, ON LIH 3Z7 Kim Coates Clerk Township of Scugog P.O. Box 780 181 Perry St. Port Perry, ON L9L lA7 /3 iii, 53 Debbie Leroux Clerk Township ofUxbridge P.O. Box 190 51 Toronto St. South Uxbridge, ON L9P 1 Tl Paul Jones Town Clerk Town of Whitby 575 Rossland Rd. East Whitby, ON L 1 N 2M8 ONTARIO FOWt GENERATION BB9 Brock Road, Pickering, Ontario December 19, 2008 Tom Quinn, CAO City of Pickering One The Esplanade Pickering, ON L 1 V 6K7 Dear Tom, D. Patrick McNeil Senior Vice President ~neration.DeveIOPl"e.qt ..il I. 54 L1Wjdl~V UP .' \~VVD COpy [,'0" .m''i'-_''-'~'~~'''- . . i i~lj,'10R COUN~ ~PKG CAOMGMTCOM' l'f)iREEroHS OFFICE SUSTAIi'd :':::OR'P'fERVI CLERK -i ; PLAN & DEV-l HUiv1AN RES '-"j : . It~2}lR&}~'5~:ITj- If:}I~~~--==.~~~:"'.' , CUL & REC t CIJSr ('AME f. -r ;---::-------="~- ~........ -:-::;:-;:~-~ ~;' "''''1' f~ __{ ~~. ~...~~__~-., ______ _~1-~'~~:1~~~_ ~~~~~~,,~~;.~~: 1 t _ .,-,'.. y~..~....._".._" ........ .~~_~...< .".~ J ,~"".,."l...""'.,,..""~_. _~._~...._.....~,_~_.o:...,. _ ~ Ci)P.R . On behalf of Ontario Power Generation's employees and leadership team, please accept this letter of thanks for your participation during the recent hearings for the Pickering 8 Refurbishment Environmental Assessment (EA). OPG is committed to openness and transparency in our station operations and the recent EA was no exception. However, the work we do would mean little without the commitment of time that people like you give to the process. Your efforts to be part of the EA, to understand and to comment on the issues are very much appreciated. We know the Canadian Nuclear Safety Commission values and appreciates input from the public, especially the local community, which is why your participation in the Dec. 10 hearings was especially valuable. Thank you again for your support, and please pass on my thanks to Tom Melymuk for standing in for you at the hearings. We anticipate receiving a decision from the CNSC some time in the new year, and will be sure to let you know the result. We value the partnership we have with the City of Pickering and look forward to many more opportunities to work together in the coming years. _v . 0;.,..,.0 ~'C)~ ...t---~ _.'. i.,......._'_._.~.._-"...............,~ i I -:r.... 1 .... '"_""'"""""...~!~.....,. ..."C.,,"' i l,~,- , (" ~ '" ' .. 0 Uf...X~.iC ,..-,.._.~._.,..-,.. --- ":...J~7_J D. Patrick McNeil Senior Vice President - Generation Development Ontario Power Generation (I- i , , ~ ..J A f..,:) I q'I" ~,__ FILE :~r(;,~{E l.\:>';;PF. l\CTiON i -----I-M. ~ 1=012.. ft0f::O o d) rV J c) r:9 (i) ----- '" C) If" -\ c:J II!' . 55 Wednesday November 19, 2008 City of Pickering Municipal Property and Engineering Division Operations and Emergency Services Department Pickering, Ontario L1 V 6K7 Attention: Mr. Richard Holborn, P. Eng, Division Head Dear Mr. Holborn, Fit;:; Tl\KE P~~~PH, Pf,C:TiC1'>! We the undersigned are all residents of the gravel road of Sideline 14, in the Pickering municipal hamlet of, Claremont. We were very encouraged to witness the improved grading and paving of our neighbouring street, Sideline 16 earlier this year given the very significant safety and maintenance issues that this street had presented prior to being paved. We on Sideline 14, want to make it clear to the City of Pickering that our street also needs to have similar improved grading and paving due to serious safety and lack of timely maintenance issues. We have all the same issues regarding the pot holes, and occasional wash outs presenting driving safety and vehicular damage issues that Sideline 16 had, which were reasons enough to have it paved. As residents of Sideline 14, we all pay the same high tax rates, and have a similar concentration of homes along the street as do our neighbours on Sideline 16 who had their street paved earlier this year. Please ensure that adequate budgeting is provided to pave our street in 2009, and let us know when we can realistically expect this to happen, Regards, Address Home owner/s !'gnature/s ii~~I<,J) 11 t''.[;)4d'Ot,': . " .-(1.,'~{..l $o)^<~~( iCi-,'j,o:. j) i..IYiA! /'1 Cy,~ h.' c._ f-{t\f r\PJ 1,;.-:-4 C'l---J~' Y , '('l~( t '. (' / .-/ =I S ~ ,'J(-/,vy- 1(/ ~~~,\ 'C:~:~~v ~~(j''-~:{) '-, .s;~ ~~V <; ,d<I;~ I 'f ]e.r2.kY L2Y\;~Ckf JJ t. , if.!)J.L /I ~'();7 ' (1; , ~r~~'"i-JJ U S\kZo4i00G-~t\'iZ~iA)4L~XJA~~Q' f.Z~~ Lj - .~.(l'--J ~j /~_. /,J," ~ 11 ~ <.J L I lJ J V\ i~.1 y;7J J l.,.... I p-,~) >.:t I. l3oL} S;4LG 4jL 6::XD,') .S/lc,i/;f~ /Lf ;(/I^Y] ..5/~U3 ~ SJ-o.) ~jDQjt\1t:: Ii cc. Rick Johnson, David Pickles Phone Number (,;:():,') 6 ~I''-'I ." 6'1 l', tfc'J - C 1)1/,.,_ - Y {C' L/~ (f'l j- 6 ~ ii.-pt,t: ':> c1uS - toy 0) ~ I ci B8 (})T~&4ol-lc1>.J''6 J " (il . "I t 12. Sl ('>(...... ' lot L,"~ C <,) 9i)S -1./i9 - 39.fjf-' C[.o.f - G'l(7- if'! J'-j ~0:'('~iV<' (",1',(,1 I l":){ \,J, ~-;., \ y-'.,' Jean Mayor, CEO Alcohol and Gaming Commission of Ontario 90 Sheppard Avenue East Suite 200 Toronto, ON M2N OA4 5 6 ) : · ri .~_.""...~. " r~\-, --,_....... ...... " '" '1~y...,'- r-::::--,(;:~.....-_...:: I \1, (yi :.~~:;~.'...,._T~ -.....------r........"..f ,1(.1.""'D c,,"c.1:A~ li iif,~"^-,~-~-:~_.-..s.._.;..-.l ~-,-_.: 1=:. --1-=1 -r'='1 ~Z~~"-iL- ~ '; Cl~iJlglOn December 9, 2008 ~w Dear Jean Mayor: RE: LOTTERY LICENSING - REQUEST FOR PROCESS STREAMLINING FILE NO.: P09.GE At a meeting held on December 8, 2008, the Council of the Municipality of Clarington approved the following resolution #GPA-698-08 seeking your endorsement: 'WHEREAS The Executive Council, under the recommendation of the Lieutenant Governor, issued Order in Council 1413/08 regarding lottery schemes; AND WHEREAS the Order in Council 1413/08 provides the Municipality the option to issue lottery licences provided that those licences are issued within the Registrar's requirements, the proceeds from the lottery scheme will be used for a charitable objects or purposes providing a direct benefit to the residents of Ontario, and the proposed event will be conducted in accordance with the Gaming Control Act, 1992 and its regulations; AND WHEREAS By-law 94-30, as amended, provides for the licensing of lottery events within the Municipality of Clarington; AND WHEREAS charitable organizations within our community rely heavily on , volunteers from the community at large in order to organize their various functions and activities; AND WHEREAS many'of our charitable works within our community are funded through various lottery activities; AND WHEREAS the regulations set forth by the Alcohol and Gaming Commission of Ontario are very onerous, strict and time consuming for the charitable organizations and the lottery licensing officers within the Municipal Clerk's Department; AND WHEREAS it is understood that these strict rules are enforced to ensure that the lottery proceeds are applied towards approved charitable works; fY\Cb\CnT-o E~c.l~{.~..> 9_ CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Jean Mayor 2 December 9,2008 i I! II 57 AND WHEREAS the charitable organizations are finding it increasingly difficult for their volunteers to take on the necessary functions to comply with the AGCO's Terms and Conditions respecting lottery events; AND WHEREAS in 2005 the AGCO initiated a project to modernize charitable gaming with the focus being on eight key areas for review including "streamlinig/simplifying administration"; AND WHEREAS staff have previously submitted comments and recommendations, in response to the AGCO's survey, a component of their modernizing project, proposing options for streamlining and simplifying the application and reporting process; AND WHEREAS no improvements have been made to streamline or simplify the application, reporting or administration processes respecting Break Open Tickets or Raffles; NOW THEREFOR BE IT RESOLVED THAT the Municipality of Clarington request the Alcohol and Gaming Commission of Ontario to expedite its Modernization of Charitable Gaming Project, in particular the application, reporting and administration processes respecting Break Open Tickets and Raffles; and THAT a copy of this resolution be forwarded to the Premier of Ontario, John O'Toole, MPP, and all municipalities within Ontario seeking their endorsement. Yours truly, CAG*mea C: Premier Dalton McGunity John O'Toole, MPP Durham Ontario Municipalities If 58- CURe. 7J'6.-o9 I , WHERE PEOPLE ANI1SCIENCE MEET November 25, 2008 City Clerk's Division City of Pickering One The Esplanade Pickering, Ontario, Canada 11 V 6K7 Dear Mayor Ryan clo City Clerk Debi Wilcox, I am writing to request that you proclaim May 9th, 2009 as Science Rendezvous Day in Pickering. In our inaugural year in 2008, over 13,000 people celebrated this event through multiple science and discovery related events, demonstrations and hands-on experiences across the GTA. Science Rendezvous is a free one-day initiative focused on the promotion of the importance of Science to society and to serve as a trans formative influence with respect to generating a culture of discovery and innovation. Science Rendezvous is comprised of three elements; INVENTours, Science in the Malls and Cafe Scientifique. Science Rendezvous is organized by the research institutions and science focused non-profit groups in the GTA who corne together to promote science and technology. To enhance public awareness, we ask you to declare May 9th, 2009 as Science R~!l..Eezv~~~.!2~Y:.,. /:::-- Your proclamation would serve as an effective endorsement, greatly increasing the number of general public we can reach. A Sample proclamation is enclosed. I can be contacted through Harim Kim, Project Manager for Science Rendezvous at (416) 978-1457 or via e-mail at hkim@optics.utoronto.ca. Thank you for your attention in this matter. We would be honored to have your support. Sincerely, ~ +,.".""",...",,...~,-,.._. "~~,,,~,,-'..'~ l f; (.1F~tG!!',!/\1. LAu iro: j '~~ copy :j TO: I I " ~ " ~ , _.~~_."'-." R. J. Dwayne Miller Professor of Chemistry and Physics Canada Research Chair in Femtoscience University Professor Director of the Institute for Optical Sciences L , ~GV\ \'11,0$..,,_... ~(~~E;J_-,_.._"._~=II_;:_.. ,0'" .~'. ~:._,~~,;,;',KE /J,;~p~~ ,:L:"""'_1'" -\0 \1-cc\Cu"", (V\o\-. ~ on 60 St. George Street, Suite 331, Toronto, ON M5S 1A7 Tel: 416 9781457 Fax: 416 978 3936 www.sciencerendezvous.ca i>I'O .' l 59 Mayor David Ryan Science Rendezvous Day May 9, 2009 WHEREAS Science and technology are the keys to future innovator and the Greater Toronto Area is host to some of the most cutting edge science, and technology research in the world. Science Rendezvous promotes awareness of science as it relates to society and to the general public. Science Rendezvous gives everyone, our children in particular, hands-on exposure to science that they may not get elsewhere. It is an important opportunity for our young people and their parents to talk directly with the scientists themselves and to learn first hand that Pickering is home to world class research. Science Rendezvous aims to engage participants so that they will become involved in Science, technology and engineering, and will form the next generation of innovators developing new ideas and solutions to develop and grow our economy, to improve our health or to clean and preserve our environment. Science Rendezvous helps instill an interest in sCience like no other experience and helps direct our youth along a path that will enable them to succeed and thrive in the future job markets and economies. NOW THEREFORE, I, Mayor David Ryan, on behalf of Pickering City Council, do hereby proclaim May 9, 2009 as "Science Rendezvous Day" and encourage everyone to participate and celebrate Science Rendezvous events across GT A. Mayor David Ryan To: 'Epilepsy Durham' Subject: Purple Day for Epilepsy on Thursday March 26th 2ee9 f~ ) 0.0(; CQR-f-. ~q -% '10 Good Afternoon Councilors) My name is Melissa McBride and I am the fundraising event co-ordinator for Epilepsy Durham Region. During the month of March we celebrate awareness for epilepsy. In 2ee8) an 8 year old girl named Cassidy in Nova Scotia designated a specific dayj March 26th for everyone to wear purple to show their support for epilepsy. On behalf of Epilepsy Durham Region) I would like to extend this invitation each and everyone one of you to join us and wear something purple on Thursday March 26th 2ee9j 'Purple Day for Epilepsy). We are also initiated a request to all school boards within Durham to join us as well. Other 'Purple Day for Epilepsy) celebrations that are being held across Ontario are the illumination of the CN Tower in Toronto) Niagara Falls) The Big Nickel in Sudbury) The McIntyre Head Frame in Timmins) and the R.S. McLaughlin Estate in Oshawa. I would greatly appreciate everyone)s co-operation in joining us for this great awareness campaign. Please feel free to pass along the news to wear purple on Thursday March 26th 2ee9) and if you like please take a picture of everyone in purple and forward that onto us. Thank you for your assistance. Please feel free to contact me if you have any further questions. Have a great day. Kind Regards) Melissa McBride Event Co-ordinator Epilepsy Durham Region 8se King Street W Unit# 2e Oshawa) ON L1J 8NS Tel: geS-S71-2e99 Fax: geS-S71-e99S ""' "...~-~.,"- I Epilepsy Matters... Join the Challenge) Change the face of ePilep"";'.""'---'~..IA~ i CO{ )2t "-<iOC) t--.:::cl <-- Confidentiali ty Notice: This e-mail transmission may contain con~~,-~.~fti,''''.i -,'_',--;,r" it;, gaIly j---"" privileged information and is intended only for the individual o~~rr~~~~l address. Any disclosure) copying) distribution) or reliance upon I!:.Bt~dU:tedh:ilt."tAisl.e.,.Jlla~1 not otherwise authorized by the sender is strictly prohibited. If you have received this e- mail transmission in error) please immediately reply to the sender) so that proper delivery of the e-mail can be effected) and then please delete the message from your Inbox. Thank you. YY\O 1\ DOTe> f::>,Q-c:x-------LA 1M 2 61 Roberts, Linda From: Sent: To: Subject: Attachments: Mark Dodick [Mark.Dodick@powerauthority.on.ca] December 30, 2008 12: 13 PM Ontario CECO - Peter Love Energy Conservation Week 2009/ Campaign Dates Chosen & Related Developments image002.gif; image003.gif; image003.gif . c.DR~. \0--0'1. Importance: High Energy Conservation Week 2009 Update The dates for EnerQY Conservation Week 2009 have been confirmed. Ontario's second provincewide week focused on promoting energy conservation will be held May 17-23, 2009. A new introduction confirming the dates for the campaign appears on the website (click on the link above). As you/your organization were involved in the 2008 campaign in some way, and/or have had contact with Ontario's Chief Energy Conservation Officer, Peter, Love, we wanted to give you early notice of this development. The OPA and the CECO are already planning the 2009 campaign and moving it forward. You and your organization are key to making it successful. Please begin planning your own events; your efforts will be complemented by many others across the province. You may also find it helpful to review the 2008 Annual Report of the Chief Energy Conservation Officer in which he emphasizes the "3E" value of conservation: It generates employment, supports the economy and protects the environment. In it, he also calls for distributed conservation leadership with emphasis on three key sectors: Leading Ontario businesses, health care (hospitals) and education (universities, colleges, school boards). This builds on his 2007 recommendation for the appointment of Municipal EnerQY Conservation Officers. Please stay in touch through CECO@powerauthoritY.on.ca. We look forward to an exciting campaign that moves Ontario towards the "culture of conservation" the province needs. With this in mind, you are encouraged to share this information and the website URL with anyone who may be interested in participating. Energy Conservation Week 2009 - Take Part. Take Action. Sincerely, Mark Dodick Senior Public Affairs Advisor to the CECO Corporate Communications Ontario Power Authority in. (..,p7..;::---- '..'." i ' .....". ..... .......-.l- ...."'... I Tf).'."";..... r:~' 1 r-E'o'P" ........ ..........-.... lJ i TO: .~__....__.__~._+--.j . .t This e-mail message and any files transmitted with it are intended only for the named recipient(s) a ove and may contain informa on that is privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intenJ:ecliJieoUs.).....aJly.disserniniklon_. distribution or copying of this e-mail message or any files transmitted with it is strictly prohibited. IfJ.you have received this message in error, or are not the named recipient(s), please notify the sender immediately and delete this e-mail messf;1gf:..-....._..................._..li.... i i----.-...,,-....w.+ ...... 4 ~A.."-) 19 c.o0l0Qtl..... ~'- "--. --'~".'''. .-......-.--. . ..;:;-~ . : Cv:\" ) '. -.,~_.""",,_~..h> t.::~~~~~~~~.~.~.~~~.~.,~ ,.",. ..._..( ,_" ,-"'4',',',"-".'- ~ 1 mOTIO":'::' TO bELLA-ef=' ENERGY CONSERVATION WEEK Page 1 of 1 " ,...... lIOME FOlllllE MEDIA TOOLS Il DOWNLOADS CONTACT INFOIlMA.1'lOII 62 hOMF COPYHlc::>Hl I PR:Vt\CY FOLiC.'- iI".OEL1CIC.U:') STUMBLE UPON I] FAGEGOOK DIGG http://www.energyconservationweek.ca/ 02/01/2009 Wilcox. Oebi From: Sent: To: Cc: Subject: Wilcox, Debi December 12, 20084:28 PM 'Janice Frampton' Ploss, Diane (MAH) RE: Request Q..dLR. \ \- 0<1 Thank you for your correspondence Ms. Frampton. The agenda deadline for correspondence is Thursday at 12 noon, for the upcoming Council agenda. Therefore, I have forwarded your correspondence via email to the Mayor and Members of Council and note that your correspondence will be presented to Council on the January 19, 2009 agenda. In the interim, should you require further information, please do not hesitate to contact the undersigned. Debi A. Wilcox City Clerk City of Pickering One the Esplanade Pickering, ON L 1V 6K7 905.420.4660, ext 2153 dwi Icox@citvofpickerinQ.com cityofpickering. com Dear Clerk, Ms Debbie Wilcox, . i~\.-<..--:J From: Janice Frampton [mailto:frampton4@gmail.com] sent: December 12, 20089:58 AM To: Wilcox, Debi Cc: Ploss, Diane (MAH); kcalis@durhamregion.com Subject: Request Re: Regional Ward 3 Councilor Rick Johnson's request for an investigation into the Mayor's and Councilor's salaries. Please present this letter as correspondence to the Council of the City of Pickering. At the City of Pickering Council meeting on Monday, December 8,2008, Regional Ward 3 Councilor Rick Johnson put forward a special request to the Treasurer to investigate and report back to council as to whether or not the Mayor and Councilors are underpaid in comparison to other cities. The timing of Councilor Johnson's concern regarding councilor's remuneration packages seems somewhat suspect considering a "Request for Audit" now stands before the Provincial Ministry of Municipal Affairs and Housing to investigate excessive Pickering Council salaries and expenses. Council should also be leading by example in this harsh economic climate. This is especially pertinent when you take into account the position of City of Pickering Councilor is considered to be a part time job that they chose to run for. Therefore, in view of this proposal, Mr. David Steele and Mrs. Janice Frampton are requesting a "Fair Salary and Benefit Committee" be struck in the City of Pickering to monitor and be involved in the proceedings surrounding the handling and distribution of council's salaries, benefits and perks. 1 l [Yk>T'00 F'oR- D'R_E"-Tl~ This committee can be modeled after that of the Town of Ajax, which has operated their committee successfully for quite a few years. Ajax falls within the same Region as Pickering and their Councilors are also considered part time. Ajax has a larger population than Pickering.- As such, Mr. Steele and Mrs. Frampton are putting their names forward as candidates for the citizens' representatives of this committee. We would like to thank Councilor Johnson for finally opening the door on the topic of councilor's salaries, benefits and perks and bringing it to the floor of the council chambers where it belongs for open discussion. The meetings regarding these items have been held behind closed doors for far too long. Yours Truly Mrs. Janice Frampton Mr. David Steele Cc: Diane Ploss Ministry of Municipal Affairs and Housing Cc: Kristin Calis News Advertiser 2 Cillf ,,~ - 6.3 January 19, 2009 COMMITTEE REPORTS a) REPORT PO 2009-01 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning & Development, Report PO 01-09 1-5 Road Closing - Conveyance of Land Portion of West Shore Boulevard (aka Fairport Road) between Kingston Road and Highway 401, being the Road Allowance between Lots 26 and 27, Range 3, BFC, Pickering Parts 3 and 10. Plan 40R-25703 RECOMMENDATION 1. That Report PO 01-09 of the Director, Planning & Development regarding the stopping-up, closing and conveyance of a portion of West Shore Boulevard be received; and 2. That Council enact a by-law to: a) stop-up and close lands legally described as West Shore Boulevard (aka Fairport Road) being the road allowance between Lots 26 and 27, Range 3, BFC, Pickering, designated as Part 3 (north portion) and Part 10 (south portion) Plan 40R-25703 (the "subject lands") as public highway; b) declare the subject lands surplus to the needs of the Corporation for the purpose of sale to the adjacent owners, subject to required easements and in accordance with the provisions of the Municipal Act and the City's Acquisition and Disposal of Land Policy; and c) authorize the execution of all relevant documentation necessary to effect the above. 2. Director, Planning & Development, Report PO 02-09 Cougs (Whites) Ltd. Plan of Subdivision 40M-2208 Plan 40R-23305 Final Assumption of Plan of Subdivision 6-8 64 RECOMMENDATION 1. That Report PD 02-09 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-2208 and a portion of 40R- 23305 be received; 2. That the highway being Sunbird Trail within Plan 40M-2208 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2208, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, including those parts of Blocks 75 and 76, designated as Parts 5, 6 and 7, Plan 40R-22846 and Part 1, Plan 40R-23305 be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2208 be released and removed from title. 3. Director, Planning & Development, Report PD 03-09 Zoning By-law Amendment A 10/08 S. Whiffin 2330 Dixie Road (North Part of Lot 25, Concession 2) City of Pickerino 9-30 RECOMMENDATION 1. That Zoning By-law Amendment Application A 10/08 submitted by S. Whiffin to amend the existing zoning on the subject property to allow for a commercial dog kennel and associated uses, a caretaker's residence (within the existing building) and a new detached dwelling on lands situated on the North Part of Lot 25, Concession 2 be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 10/08 as set out in Appendix I to Report PD 03-09 be forwarded to City Council for enactment. 4. Director, Planning & Development, Report PD 05-09 Draft Plan of Subdivision SP-2007-01 Part of Lots 79 to 85, 108 to 111, Plan 350 31-148 Zoning By-law Amendment Application A 13/07 Part of Lots 79 to 85, 110 and 111, Plan 350 65 Rosebank Properties Inc. Lands located west of Rosebank Road, east of Oakwood Drive and south of Maitland Drive City of Pickerinq RECOMMENDATION 1. That Draft Plan of Subdivision SP-2007 -01 submitted by Rosebank Properties Inc., to permit a residential plan of subdivision on lands being on Part of Lots 79 to 85, 108 to 111, Plan 350 (save and except Part of Lots 108 & 109, Plan 350) as shown on Attachment #3, to Report PO 05-09, be endorsed; 2. That the proposed conditions of draft plan of subdivision to implement Draft Plan of Subdivision SP-2007-01 as set out in Appendix I to Report PO 05-09 be endorsed; 3. That Zoning By-law Amendment Application A 13/07 submitted by Rosebank Properties Inc., to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2007 -01, as outlined in Appendix II to Report PO 05-09 be endorsed; and 4. Further, that the City Solicitor be authorized to attend to the Ontario Municipal Board Hearing of February 9, 2009 to support Draft Plan of Subdivision SP-2007-01 and Zoning By-law Amendment Application A 13/07 as endorsed by Council. 5. Director, Planning & Development, Report PO 06-09 149-157 Drinking Water Source Protection Planning Comments on Proposed Terms of Reference for the development of Assessment Reports and Source Protection Plans. dated October. 2008 RECOMMENDATION 1. That Report PO 06-09 of the Director, Planning & Development regarding Drinking Water Source Protection be received for information; and 2. Further, that a copy of report PO 06-09 be forwarded to the Chief Administrative Officer (CAO) of the Toronto & Region Conservation Authority (TRCA), the CAO of the Central Lake Ontario Conservation Authority (CLOCA), the Chair of the Credit ValleylToronto/Central Lake Ontario (CTC) Region Source Protection Committee, and the Regional Municipality of Durham. 66 6. Director, Planning & Development, Report PD 07-09 Stop-up and Close Portions of Pickering Parkway Transfer of Easements (Access and Servicing) Road Dedication By-law PickerinQ Parkway (formerly Sheridan Mall Parkway) 158-163 RECOMMENDATION 1. That Report PD 07-09 of the Director, Planning & Development regarding the stopping-up, closing, conveyance and dedication of portions of Pickering Parkway be received; and 2. That Council enact By-laws to: a) stop-up and close those parts of Pickering Parkway, Plan 40M-1231, being Parts 6 to 20, Plan 40R-25784, as public highway for the purpose of conveying them to the abutting owner, subject to easements; and b) dedicate that part of Block 1, Plan 40M-1231, being Part 28, Plan 40R-25784 as public highway. 7. Director, Planning & Development, Report PD 08-09 Growing the Greenbelt, August 2008 - Final Criteria Prepared by the Ministry of Municipal Affairs and HousinQ 164-190 RECOMMENDATION That Report PD 08-09 of the Director, Planning & Development regarding the Final Criteria for Growing the Greenbelt, August 2008, from the Ministry of Municipal Affairs and Housing be received for information. CUll o~ 67 January 19, 2009 COMMITTEE REPORTS b) REPORT EC 2009-01 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Chief Administrative Officer, Report CAO 01-09 Customer Service -Accessibility Standards for Customer Service Policy -Accessibility for Ontarians with Disabilities Act (AODA) -Ontario Regulation 429/07 -Customer Service POlicy 1-34 RECOMMENDATION 1. That Report CAO 01-09 of the Chief Administrative Officer regarding Customer Service and the Accessibility Standards for Customer Service Standards be received; 2. That Council approve policy ADM 160, Customer Service; 3. That Council approve policy ADM 90, Accessibility Standards for Customer Service; and, 4. That the appropriate officials of the City of Pickering give effect thereto. 2. Director, Operations & Emergency Services, Report OES 01-09 35-47 Urban Forest StrateQY RECOMMENDATION 1. That Report OES 01-09 of the Director, Operations & Emergency Services be received; 2. That Council endorse the concept of the development of an Urban Forest Strategy for the City of Pickering; 3. That Council receive and endorse in principle the proposal from the Toronto and Region Conservation Authority to undertake the Urban Forest Study and that staff be directed to include funding for this study in its 2009 budget submission for Council's consideration; 68 4. That should budget approval be granted in the 2009 budget, notwithstanding the requirements of the City's Purchasing Policy, TRCA be retained to undertake the Urban Forest Study; and 5. That a copy of Report OES 01-09, beforwarded to the Toronto and Region Conservation Authority for their information. 3. Director, Operations & Emergency Services, Report OES 02-09 48-91 City of Pickering 2009 Annual Accessibility Plan -Reviewed by the Accessibility Advisory Committee for Council Consideration RECOMMENDATION 1. That Report OES 02-09 of the Director, Operations & Emergency Services regarding the City of Pickering 2009 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2009 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. 4. Director, Operations & Emergency Services, Report OES 04-09 Southeast Collector Trunk Sewer Individual Environmental Assessment Enhancement Proiects in the City of Pickerino 92-120 RECOMMENDATION 1. That Report OES 04-09 of the Director, Operations & Emergency Services and the Director, Planning & Development, regarding the enhancement projects for the Southeast Collector Trunk Sewer be received; 2. That Council endorse the ecological, recreational and infrastructure enhancement projects as set out in Attachment #2 to Report OES 04-09, as amended, to include the following in Ecological Enhancements; That the City of Pickering propose to the School Boards that they put forward a request to the Region of Durham to initiate a scholarship program for students who provide excellence in environmental academic achievements as one of the enhancement projects; 3. That Council authorize staff to work with York Region on finalizing and implementing the enhancement projects in the City of Pickering; and 69 4. That a copy of Report OES 04-09 be forwarded to the Region of York, Region of Durham, Toronto and Region Conservation Authority, Durham District School Board, Durham Catholic School Board, and Rouge Park Alliance for information. 5. Director, Operations & Emergency Services, Report OES 05-09 Southeast Collector Trunk Sewer -Individual Environmental Assessment -Comments on Final EA Report, November 2008 121-127 RECOMMENDATION 1. That Report OES 05-09 of the Director, Operations & Emergency Services regarding the Southeast Collector Trunk Sewer lEA, Final EA Report of November 2008 be received; 2. That Council endorse the Regions of York and Durham's selection of "Constructing a new SEC Trunk Sewer in combination with Implementing of water efficiency and Inflow/Infiltration reduction measures" as the preferred alternative to the undertaking subject to the Minister of Environment imposing the following conditions of approval: a) a commitment to and EA compliance monitoring of the water efficiency and inflow/infiltration reduction measures; b) more information on the haul roads under the jurisdiction of the City of Pickering and approval of those haul roads by the City of Pickering; c) a commitment to construction of additional temporary traffic lanes at the Liverpool Road/Finch Avenue intersection during Shaft 2 construction; d) require the re-evaluation of the Odour Control Facility location with the objective of securing a site outside of Pickering, and that this re- evaluation include additional public meetings; and 3. That a copy of Report OES 05-09 be provided to the Region of York, the Region of Durham and the Ministry of Environment as the City's detailed comments and conditions of approval on the Southeast Collector Trunk Sewer Environmental Assessment - Final Environmental Assessment Report. 6. Director, Operations & Emergency Services, Report OES 06-09 Pickering Sports Medicine & Wellness Centre -Renewal Lease Aqreement 128-132 RECOMMENDATION 1. That Report OES 06-09 of the Director, Operations & Emergency Services be received; 70 2. That the Mayor and the Clerk be authorized to execute a renewal lease agreement to which the Pickering Sports Medicine & Wellness Centre will be permitted to continue to operate a Wellness Centre and Wellness Spa at the Pickering Recreation Complex from January 1, 2009 to December 31, 2013, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 7. Director, Operations & Emergency Services, Report OES 07-09 Highway 407 East - Environmental Assessment City of Pickering Comments on Technically Preferred Route & Preliminary Desiqn (September 2008) 133-151 RECOMMENDATION 1. That Report OES 07-09 of the Director, Operations & Emergency Services, regarding the Highway 407 East Environmental Assessment be received; 2. That Council support the Highway 407 East Technica!ly Preferred Route (See Attachment #1) for the easterly extension of Highway 407, including transitway corridor/facilities and the two north-south links connecting to Highway 401 ; 3. That the Highway 407 EA Project Team revise the preliminary design for the proposed bridge crossings over Highway 407 (See Attachment #2) within Pickering, to include: a) raised sidewalks (including sufficient right-of-way and the inclusion of platforms with 1.8 metre minimum width) on both sides of the roadways for all 407 East bridge crossings in Pickering; b) dedicated 1.5 metre-wide bicycle lanes on the outer lanes on both sides of the roadways for all 407 East bridge crossings in Pickering, while maintaining the proposed pavement width of 3.5 metres for each vehicle lane; and, c) lighting of appropriate quality, intensity and standards; 4. That the Ministry of Transportation Ontario (MTO) acquire and transfer to the City of Pickering sufficient land for 18 metre-radius cul-de-sacs for the candidate roads for permanent closure (existing Brock Road, Paddock Road and Sideline 4), and any other lands required for municipal rights of way; 5. That the environmental impact on surrounding properties within the study corridor be minimized and mitigated with adequate measures as well as that amicable resolutions be sought with affected property owners; 6. That Council request the 407 EA Team to consider a better location for the highway maintenance facility that does not conflict with potential urban development plans for these lands; and 7. Further, that a copy of Report OES 07-09 be forwarded to the MTO the 407 EA Project Team, the Regional Municipality of Durham, and all Durham Area Municipalities. 71 Citq (J~ 7 2J January 19, 2009 NOTICE OF MOTION 1) Councillor O'Connell and Councillor McLean gave notice that they will at this meeting of Council be presenting a motion as follows: SOUTHEAST COLLECTOR TRUNK SEWER & WATERFRONT POLLUTION CONTROL PLANT EXPANSION WHEREAS York Region plans to grow from 950,000 to 1.5+ million people over the next 25 years by piping its raw sewage from East Gwillimbury, Newmarket, Aurora, King City, Richmond Hill and Markham through Oak Ridges Moraine drinking water aquifers, Bob Hunter Memorial Park, Rouge Park and the Golden Horseshoe Greenbelt (DRAP) to Pickering and Lake Ontario; and WHEREAS without the proper technology Pickering and Ajax residents are at risk of not being able to fully enjoy our Lake Ontario waterfront because of E. Coli bacterial pollution, nuisance algal blooms, closed beaches and foul odours from the Duffins Water Pollution Control Plant; and WHEREAS during the 9th Line, 16th Avenue and other YDSS sewer projects, York Region repeatedly and grossly under-estimated (misrepresented) the environmental, social and economic impacts; and WHEREAS in November 2008 the Council of the City of Pickering approved a rezoning application to allow a gymnastics facility in the general vicinity of the Water Pollution Control Plant expansion. This facility provides a range of activities for more that 600 young people in our community. York Region has appealed the City's decision to the Ontario Municipal Board claiming that "they may not be able to mitigate odours from the plant and they do not want future law suits requiring them to upgrade the filtrations systems"; and WHEREAS the Water Control Pollution Plant is directly adjacent to Pickering's Waterfront Trail, the jewel of this community. Any potential odours from the plant will negatively impact our waterfront trail and its uses; NOW THEREFORE BE IT RESOLVED that the Regions of York and Durham resolve the odour issues at the Water Pollution Control facility located in Pickering prior to any expansion in order to ensure and maintain the public use of Pickering's waterfront trail and resolve the OMB zoning application appeal made by the Region of York regarding Pickering Athletic Centre. And that all odour mitigation will be sufficient to handle the future expansion and any increase in waste to ensure public safety as well as the right to the enjoyment of life in and around the expanded facility It .- 73 AND THAT starting immediately York Region be required to pay 40 cents ($0.40) towards the funding of a Rouge, Petticoat, Duffins Watershed and Land Trust for each 1000 litres of precious groundwater and surface water which leaks into the YDSS and is exported (wasted) from local aquifers and watersheds; THAT a copy of this resolution be forwarded to the Region of York and the Region of Durham. Citq ,,~ BY-LAWS 6927/09 6928/09 6929/09 6930/09 6931/09 74 January 19, 2009 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property. (By-law attached) Being a by-law to stop-up and close certain portions of West Shore Boulevard (aka Fairport Road) as public highway, being Parts 3 and 10, Plan 40R-25703 for the purpose of sale to the abutting owner. [Refer to Planning Page 5] Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, in North Part of Lot 25, Concession 2, in the City of Pickering. (A 10/08) [Refer to Planning Pages 16-25] Being a by-law to dedicate that part of Block 1, Plan 40M- 1231, Pickering, being part 28, Plan 40R-25784, as public highway. [Refer to Planning Page 163] Being a by:'law to stop-up and close as public highway those parts of Pickering Parkway (formerly Sheridan Mall Parkway), Plan 40M-1231, being Parts 6 to 20, Plan 40R- 25784, for the purpose of sale, subject to required easements.[Refer to Planning Page 162] , . 75 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6927/09 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1360 Glenna Road Andrew Break b) 1355 Kingston Road Brad O'Connor Rebecca Gallagher Keith Corriea Keely Smith Adam Brown John ly 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Newton-Trelawney Property Management or upon Newton- Trelawney Property Management ceasing to be agents for 1360 Glenanna Road, 1 b) ceasing to be an employee of PTC Security Supervisors or upon PTC Security Supervisors ceasing to be agents for 1355 Kingston Road, whichever shall occur first. 76 ,... . By-law No. 6927/09 Page 2 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 19th day of January, 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk