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Home My WebLink AboutCS 55-08 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 55-08 Date: December 8, 2008 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2009 Interim Spending Authority Recommendation: 1. That Report CS 55-08 from the Director, Corporate Services & Treasurer be received; 2. That the 2009 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2009 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Not applicable Financial Implications: Adoption of interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization for the payment of salaries and wages and such other accounts as may be necessary for normal day-to-day operations of the City. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the detail appropriations as approved by Council. Sustainability Implications: Interim Spending Authority is required to maintain the operations of the City pending approval of the 2009 Current Budget. Without this approval the City is unable to maintain financial sustainability. Report CS 55-08 December 8, 2008 Subject: 2009 Interim Spending Authority Page 2." /' 1 10 Background: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. The 2008 Current Budget was considered by Council in April 2008. The 2009 Budget may prove to be as challenging as 2003 to 2008 due to the City's unique fiscal situation. Therefore, we are seeking approval to provide for interim spending authority for up to the first six months of 2009 or when Council approves the 2009 Budget, whichever occu rs fi rst. Appropriate adjustments have been made in the departmental appropriations listed as Attachment 1 where the spending patterns indicates that something greater than 6/12's will be necessary for the first six months of 2009 such as snow clearing (Roads) activity. Due the requirements of Public Sector Accounting Board (PSAB) coming into effect starting January 1, 2009, small capital items that were previously budgeted under the Capital Budget will be re-allocated to the Current Budget. To accommodate for this increase, the 50% allocation under the "General Government Expenditure" has been increased to include amount related to "Capital Funded from Current". While there is a minor provision for small capital expenditures from current funds, any capital projects proposed prior to the approval of 2009 Capital budget will require specific approval by Council. Attachments: 1. 2009 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Approved I Endorsed By: ~'"":f - ~..."".-""'.;~............ . ._~ ~'---:::3>. .- ~.. Gillis A. Paterson Director, Corporate Services & Treasurer Caryn Kong Senior Financial Analyst GAP:ck Copy: Chief Administrative Officer Director, Operations & Emergency Services Director, Planning & Development Director, Office of Sustainability Chief Executive Officer, Library Report CS 55-08 December 8, 2008 Subject: 2009 Interim Spending Authority Page 3 162 Recommended for the consideration of Pickering City Council n CITY OF PICKERING 2009 INTERIM CURRENT OPERATING APPROPRIATIONS ,-JTACHMENT#-L- TO REPORT#~~~ Mayor Ryan B.Littley, Reg. Coun. Ward 1 B. Mclean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Connell, City Coun. - Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 Council Support 2121 CAO. Office 2129 Customer Care Centre 2192 Office Of Sustainability 2139 Human Resources 2141 Health & Safety 2125 Legal Services 2122 Clerks Office 2191 Records Management & Electior 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services 2127 Finance (Accting, Taxes & Payrc 2133 Supply & Services 2196 Information Technology 2710 Operations & Emerg.Services-A( 2241 Emerg. Operations-Claremont 2240 Fire Protection 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2230 Crossing Guards 2325 Street Lights 2430 Environmental Services 2718 Parks 2315 Operations Centre-Municipal Ga 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreati'on Complex - Central Cc 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2610 Plan & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2630 Committee of Adjustment 2743 Heritage Pickering 2745 Libraries General Government-Various Capital-Equipment & Furniture TOTAL 2008 APPROVED BUDGET $ 135,112 72,501 73,869 84,583 77,801 78,485 77,889 320,292 504,067 293,981 828,691 500,375 152,845 281,136 514,422 86,802 386,061 676,784 388,471 2,538,257 334,591 1,187,993 374,923 169,791 10,979,211 1,703,899 5,078,621 583,572 315,400 707,083 154,902 3,042,362 929,224 442,731 264,475 979,528 2,095,166 332,553 979,129 627,121 2,393,305 824,051 711,289 477,295 897,357 2,587,805 928,092 486,700 9,900 9,200 4,646,010 13,151,186 2009 (Jan. 1 -June 30) INTERIM APPROPRIATION $ 67,556 36,251 36,935 42,292 38,901 39,243 38,945 160,146 252,034 146,991 414,346 250,188 76,423 140,568 257,211 43,401 193,031 338,392 194,236 1,269,129 167,296 593,997 187,462 84,896 5,489,606 851,950 3,047,173 291,786 157,700 353,542 77,451 1,521,181 464,612 221,366 132,238 489,764 1,047,583 166,277 489,565 313,561 1,196,653 412,026 355,645 238,648 448,679 1,293,903 464,046 243,350 4,950 4,600 2,323,005 5,867,731 200,000 $ 33,238,445 $ 66,476,889 '163