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HomeMy WebLinkAboutOES 40-08 Ciiq o~ REPORT TO EXECUTIVE COMMITTEE 50 Report Number: OES 40-08 Date: November 10, 2008 From: Everett Buntsma Director, Operations & Emergency Services Subject: Building Canada Fund - Communities Component Intake One Pickering Museum Village Restoration and Upgrade Project File: A-1440 Recommendation: 1. That Report to Council OES 40-08 regarding the Building Canada Fund _ Communities Component (BCF~CC) Intake One be received; and 2. That the Corporation of the City of Pickering participates in the BCF-CC Intake One through the submission of an application by the application deadline of November 21,2008; and 3. That the City of Pickering's application to BCF-CC Intake One shall consist of various building restoration programs and upgrades to the infrastructure at the Pickering Museum Village, at a total estimated (gross) cost of $885,000 and a net estimated City cost of $295,000; and 4. That the Council of the City of Pickering endorse the Pickering Museum Village Restoration and Upgrade Project as the City's Intake One BCF-CC application; and 5. That the BCF-CC Intake One project be identified as a Capital priority in the 2009 Capital Budget, subject to receiving approval of funding by BCF-CC; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: The Governments of Canada and Ontario launched "Intake One" of the Building Canada Fund - Communities Component (BCF-CC) in Ontario on September 12, 2008. The Communities Component is focused on projects in communities with populations of less than 100,000 (based on the 2006 census). In the first intake, federal and provincial governments are providing a combined total of $200 million for Ontario communities. Through this program, municipalities will also contribute one-third of project costs. Projects will be evaluated by a federal-provincial committee through a competitive application-based process. Report OES 40-08 November 10, 2008 Subject: Building Canada Fund - Communities Component Intake One Page 2 ~ 1 The City of Pickering has an opportunity to apply for funding for a project meeting the criteria by the deadline date of November 21, 2008, subject to a Council Resolution. Report OES 40-08 briefly discusses the details of the program and recommends a project for Council's approval. The submission will consist of various building restorations and upgrades at the Pickering Museum Village which are to be included in the 2009 Capital Budget. Financial Implications: The City of Pickering's project consists of various building restoration programs and upgrades to the infrastructure at the Pickering Museum Village is estimated at $885,000 of which, if approved for funding, Pickering's share would be $295,000 representing one third of the cost of the project. The Pickering Museum Village Foundation (PMVF) have indicated their willingness to partner with the City on this project. PMVF currently have $180,000 on hand to contribute towards this project. The City would be required to finance the remaining $115,000. Exhibit One below provides a breakdown of the cost sharing. Exhibit One Project (Gross) Cost Less: Fed/Prov. Contribution Municipality Share $ 885,000 590,000 $ 295,000 Allocation of Municipality Share City PMF Total $115,000 180,000 $295,000 Operations & Emergency Services Department and the Corporate Services Department staff will work together on this application to obtain the additional funding of $590,000. Sustainability Implications: This project ensures the sustainability of Pickering's Built Heritage as described within the mandate of Pickering Museum Village. Stabilizing and restoring the Log Barn, restoring the Hotel, and creating a year round usable workspace for Restoration Projects will preserve and conserve irreplaceable buildings and artifacts that tell Pickering's story. Site works will provide improvements and upgrades that will make the Pickering Museum Village more accessible. CORP0227-07/01 revised Report OES 40-08 November 10, 2008 Subject: Building Canada Fund - Communities Component Intake One Page 3 52 Background: Through 2014, the governments of Canada and Ontario have each committed $362 million toward the Building Canada Fund - Communities Component (BCF-CC) program, for a total joint investment of $724 million. For Intake One, $100 million will be available from both the federal and provincial governments, for a joint investment of $200 million. Each partner; federal, provincial and local municipalities, will share the cost of the project equally at one third each. The Communities Component (CC) of the Building Canada Fund (BCF) will assist those communities, across Canada, with a population of less than 100,000, as per the 2006 Census. (Pickering's population is 87,838 based on this census). The BCF-CC selects projects for funding through a competitive, online application-based process. The deadline for eligible applicants to submit an application under Intake One of the program is Friday, November 21, 2008. For Intake One, eligible municipalities can only submit one application. The Building Canada Fund, Communities Component will fund 17 categories of infrastructure: drinking water, wastewater, public transit, green energy, disaster mitigation, solid waste management, culture, sport, connectivity, local roads, the core national highway system, short-sea shipping, shortline railways, local and regional airports, tourism, brownfield redevelopment, and capacity building projects. Proposed City of Pickering Project Staff from the Operations & Emergency Services Department and Corporate Services Department met with the Chief Administrative Officer to discuss potential projects that were a best fit for the criteria and priorities established by BCF-CC. It was decided that a project consisting of various building restoration programs and upgrades to the infrastructure at the Pickering Museum Village at a total cost of approximately $885,000 would be recommended to Council, as a project of this nature under the "Culture" category would have a higher probability of success. The Pickering Museum Village building restorations and upgrades of infrastructure are eligible for BCF Communities Component funding in the Culture category. Funding in this category is directed towards projects that support arts and/or designated heritage facilities and help communities express, preserve, develop and promote their culture and/or heritage within Canada or Ontario. The Pickering Museum Village is situated on the banks of Duffin's Creek in the Hamlet of Greenwood and serves to illustrate the historical founding, settlement and development of the City of Pickering (formerly Pickering Township). The Pickering Museum Village is owned and operated by the City of Pickering and consists of sixteen (16) heritage buildings that include hotel, general store, schoolhouse, blacksmith shop, CORP0227-07/01 revised Report OES 40-08 November 10, 2008 ~b.iect: Building Canada Fund - Communities Component Intake One ~) J Page 4 woodworking shop, town hall, chapel, homes, barns and sheds that date between 1830 and 1910. As with many Canadian Museums, the demands for the restoration of heritage buildings outweigh the financial resources available. There is a need to ensure these facilities are restored and continue to be available to our local and provincial visitors. In addition, this museum also represents the Canadian historic mosaic. Museums are the key conservator of Canada's history; taking great care to preserve and share our national heritage. Currently, the Pickering Museum Village has two heritage buildings that require immediate restoration, and one facility that requires an addition to sustain restoration work by our volunteer group, the Woodwrights Guild. With the City being in a unique financial situation due to low assessment growth and its developable land frozen, the City does not have sufficient financial resources to meet all of the proposed future capital financial commitments. This grant funding will help the City in its 2009 and 2010 capital budget plan. Without this grant funding, the projects outlined below would require City financing over several years. In addition several buildings require new foundations and the access from the Museum Administration Building to the site requires major improvements. Exhibit Two provides a summary of project's financial cost. Exhibit Two Brougham Hotel Restoration Log Barn Restoration Woodwrights Workshop Addition Site Works Upgrade Foundations & Side Porch - Redman House Project Design & consulting Contingency costs Total (Gross) Costs $585,000 50,000 15,000 55,000 50,000 80,000 50.000 $885,000 The.above costs exclude GST and include PST where applicable. Brougham Central Hotel Restoration In December 2001, the Pickering Museum Village Foundation commissioned a Brougham Central Hotel Conservation Study to examine and evaluate the historic and architectural data associated with the Brougham Central Hotel and derive a plan for its use, restoration and interpretation. The findings of the Brougham Central Hotel Conservation Study suggest that the restoration of the Brougham Central Hotel is important for many reasons: CORP0227 -07/01 revised Report OES 40-08 November 10, 2008 Subject: Building Canada Fund - Communities Component Intake One Page 5 5 4 · Encompasses a wide range of rare vernacular construction technologies · Good example of mid 19th century hinterland coach inn and tavern · Good example of mid 19th century Temperance Hotel · Retains examples of early finishes · First hotel in Brougham and formed part of a node around which the village was formed · The center of Township social political life particularly for 1850-1865. When restored, the Brougham Central Hotel will be the only restored pre-Confederation Hotel that will be interpreted as a Temperance Hotel in Ontario. The estimated cost to undertake this work is $585,000. Log Barn Restoration: The Log Barn was assessed by a Log Restoration specialist in 2007 who determined that the Log Barn at the Pickering Museum Village circa 1820 was one of less than 50 remaining log barns of this time period in Ontario. As such, he recommended that the work to replace rotting logs around its perimeter be completed but only after a foundation was placed underneath the entire structure so the problem would not recur. Due to the unique nature of this structure, the Pickering Museum Village understands that immediate restoration of the Log Barn must take place with the support of a foundation. The estimated cost to undertake this work is $50,000. Woodwrights Workshop Addition to Gas & Steam Barn The City of Pickering has limited resources dedicated to the restoration and repair of buildings on site. One part time Maintenance Person, Museum Site is responsible for this work but cannot keep up with all of the demands of the 16 heritage buildings. The Woodwrights' Guild is a volunteer group of the Pickering Museum Village made up of experienced and dedicated carpenters. They meet weekly to work with staff and repair, restore, and in some cases, reproduce period wooden artifacts. They work to maintain the period buildings on site under the guidance of staff. This volunteer group requires a dedicated space, equipped with necessary tools and equipment, to continue to do their work all season long. Currently, they are using outdoor space in the Pickering Museum Village which is not always suitable during school tours or cramped space in the Gas & Steam Barn. The problem with working in the barn is that work with wood and work with water, steam and metal tools are not compatible and should be separated. After consultation with staff and volunteer groups, it was decided that an addition to the Gas & Steam Barn would provide the Woodwright's Guild with an ideal location to conduct their work. The estimated cost to undertake this work is $15,000. CORP0227-07/01 revised Report OES 40-08 November 10, 2008 Su9.i~t: Building Canada Fund - Communities Component Intake One . J J Page 6 Other Improvements & Upgrades Site Works to include stair replacement and ramp at the Museum Administration Building, walkway repair and drainage improvements, lighting improvements near Gate 3, general site and grading improvements. The estimated cost to undertake this work is $55,000. Construction of Side Porch for Redman House and new Foundations for Museum Buildings. The estimated cost to undertake this work is $50,000. Consulting fees for this project are estimated to be $80,000. Contingency costs are estimated to be $50,000. Other Projects Considered When considering projects that would meet the criteria and priorities set for Intake One, road reconstruction and bridge projects were also considered. Intake One includes museum projects as a priority area, and in past years museum projects have not been eligible for joint federal and provincial infrastructure funding. Currently there are other funding sources specific to road and bridge projects which the City has and will continue to take advantage of to address our infrastructure needs. Application Process The BCF-CC application is an "online" process that staff will undertake after direction from Council is received. One of the requirements of the application is to provide Council resolution endorsing the project as the municipality's Intake One BCF-CC application. Attachments: 1. Location Map CORP0227-07/01 revised Report OES 40-08 November 10, 2008 Subject: Building Canada Fund - Communities Component Intake One Page 7' 56 ;;~yl ~ ........... d''7~:' .' Stephen old~ Division Head, Culture & Recreation ~ Tony Prevedel, P. Eng. Division Head, Facilities Operations By: Everett tsm Director, Operations & Emergency Services ~ - Gillis Pa er --.. - ~ Director, Corporate Services & Treasurer SRlg Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci nCI ,\ // CORP0227 -07/01 revised r:) 7 ..H....I.. ...... ...t. Im'OPf~~11~~S~i~~~f~iY I MUNICIPAL PROPERTY & ~_.. ENGINEERING DIVISION i ',eN [ DATE N.T.S OCT. 27/2008 ATTACHMENT #..J.- TO REPORT # __Ot;-; S L-\-O-- 03 LJ [,. . /'/ I / ,/",/"//'''/~/ ///1 /// p...-< // 0~ /// 0\0 /07-1/ ~/ // / / // // / / //// / / / i 1 I I r- ;- PICKERI MUSEU l i..--- i \--- 10: <er-- ~'-- r-- DRIVE ;--- ! rl LLli Z' 1--' IJI' W, s' ! J e I I ,..-- ATTACHMENT FOR OPERATIONS & EMERGENCY SERVICES REPORT OES 40-08 BUILDING CANADA FUND - COMMUNITIES COMPONENT INTAKE ONE