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Home My WebLink AboutOES 36-08 (-.... ~ rr "--- I t 'f Ll '. ;:;~ ;;;j,~ ,'"'''' ~..I':.i.~. . Li.-. 1,. '___-~c'"."Cc.~--~ 'I~.I~ "-... :';~~,.l~.r;~'<~~~~~~l~J J:_~i(=I<.ERIN G i ~.) REPORT TO COUNCIL Report Number: OES 36-08 Date: October 20, 2008 r r 0 rn : Richard W. Holborn (Acting) Director, Operations & Emergency Services eet: Playground and Park Reconstruction Quotation Q-71-2008 File: A-1440 Recomnlendation: 1 . That Report OES 36-08 of the (Acting) Director, Operations & Emergency Services be received; 2. That Quotation No. Q-71-2008 submitted by Royalcrest Paving & Contracting Linlited in the amount of $87,890.25 (GST included) be accepted; 3. That the total gross project cost of $116,233 and a net project cost of $110,698 including the quotation amount and other associated costs be approved; 4. That Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of $110,000 from the Parkland Reserve Fund as identified in the 2007 Capital Budget; b) The balance of $698 from the 2008 Current Budget; ~). Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto; Executive Summary: As part of the 2007 Parks Capital Budget, improvements to C rside, Village East, Diana Princess of Wales and Major Oaks Parks were approved as one project, involving playground equipment replacements and new upgrades. C~onstruction for the Clearside Court Park and Diana Princess of Wales Park proceeded in November 2007 and was reported to Council under Report OES 41-07. i:; report serves to detail the remaining two parks: Major Oaks Park and Village East 3:k. The total budget project was approved at $200,000. As reported under OES 41-07, $90,000 was allocated to Clearside Court Park and Diana Princess of Wales Park with the remaining $110,000 to be allocated to Village East Park and Major Oaks Park. The works included in this quotation are predominately site grading to improve sights lines at Report OES 36-08 October 20, 2008 Subject: Playground and Park Reconstruction Quotation Q-71-2008 ;'J Page 2 f\;1ajor Oaks Park and drainage improvements at Village East Park. Quotation Q-71- 2008 \/vas issued on Friday, September 26, 2008 and closed on Tuesday, October 7, vvith three (3) bidders responding. The total gross project cost is estimated to be 116,233 for an estimated net cost to the City of $110,698 (net of GST rebate). Financial Implications: 1. ()UOTATION AMOUNT 0-71-2008 C;ST "(..1 Total ST f~ebate Total $83,705.00 4,185.25 87,890.25 (4,185.25) $83,705.00 2. APPROVED SOURCE OF FUNDS 1)e.sc.dQ!ion Account Playground 5780.0707.6129 Equipment lacerllents, .IV and i u rades Source of Funds Parkland Reserve Fund Budqet $110,000 Required 110,000 FUNDS AVAILABLE 110,000 110,000 'l J. ESTIMATED PROJECT COSTING SUMMARY IC)~~ -1~n_ 2 0 0 8 $83,7051 /\ssociated Costs ~J1aterials Testing [\11 i~.cellaneous Costs onstruction Contingency otal 2,000 16,829 8,164 110,698 GST Total Gross Project Cost GST Rebate Total Net Project Cost 5,535 $116,233 (5,535) 110,698 r,'UF P0227 -07/01 revised F<eP1ort OES 36-08 t I u Playground and Park Reconstruction Quotation Q-71-2008 October 20, 2008 Page 3 4. l_f_~_9ject Under (Over) Expenditures (698) I [)irector, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. ~,:; ir\ability Implications: - The proposed works are being completed to improve safety and playability of the play areas in Major Oaks and Village East Parks. The existing play equipment and site furniture will be reused and the earth required for fill in 'Village East Park will be obtained from the berm removal at Major Oaks Park. This project satisfies all three lenses of sustainability. kground: As part of the 2007 Parks Capital Budget, Major Oaks and Village East Parks were approved as playground and park reconstruction projects. The play uipnlent at Major Oaks Park has experienced an excessive amount of vandalism years. The original intent was to relocate the equipment closer to the street, !:J~-vcver, after circulation to the residents strong opposition to this proposal was (ecf.;~ived. In an effort to rectify the issue of vandalism, the sight lines to the play area vvill tJe improved through the removal of two berms and some landscaping so that the play area will be fully visible from the street. The earth removed from the berms will be moved to Village East Park, where fill is required. The play area at Village East Park was constructed at the original grade, with Inadequate surface drainage and no sub-surface drainage system. After a rainfall and during spring thaw, the structure is submerged in water for extended periods of time. No \Nalkway or curbing exist around the play area. To rectify this problem, the play :cture will be removed, the area raised approximately O.5m, a subsurface drainage /~-tern will be installed and the structure reinstalled in a curbed area with new safety LJr face material. A swing set will be added to increase the playability of the area. VValk\:vays will be constructed that will connect to the sidewalk on Pickering Parkway and to the walkway at the tennis courts. The existing benches and waste receptacle vvill be reinstalled as part of this project. Quotation Q-71-2008 was issued on Friday, September 26, 2008 and closed on TlI ay, October 7, 2008 with three (3) bidders responding. The total gross project cost is estimated to be $116,233 for an estimated net cost to the City of $110,698 (net of GST rebate). Royalcrest Paving & Contracting Limited has previously worked for the C:ity on Quotation Q-13-2007 for the Asphalt Sidewalk Installation on Brock Road and is acceptable by the Supervisor, Engineering & Capital Works. The Health & Jiety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of (~ I-ance issued by Workplace & Safety & Insurance Board and Certificate of Insurance as submitted by Royalcrest Paving & Contracting Limited have been reviewed by the Coordinator, Health & Safety and deemed acceptable. CORP0227 -07 /01 revised I~eport OES 36-08 October 20, 2008 2 I I \,1 Playground and Park Reconstruction Quotation Q-71-2008 Page 4 Upon careful examination of all quotations and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Royalcrest Paving & ontracting Limited for the quotation Q-71-2008 in the amount of $87,890.25 (GST Included) and that the total net project cost of $110,698 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who C::C)!lcurs with the foregoing. /\ ttac hrrlents: 1. Location Map. 2. tv1emorandum from Supply & Services dated October 8, 2008 Pre'pared By: Approved/Endorsed By: r ,.,' ~/r~' '1"'- ~_.. -.--.--.- . ,- /,,"' ,.//~ . ./.. ,/ / - i (.._- .':=- -.---.4.----7 /\rnold'Mostert Coordinator Landscape & Parks Development C, il J! ~ / " i t~lALJ t~ J -e/ ~I- [(l!T~ Selsky C/ :,,1 pe rVlsa r L:ngineering & Capital Works \ ,~,,-.(.J"'.--r \Jera A. Felgerhacher, CP.P" CPPO, CPPB, C.P.M., CMM III ~J1anager, Supply & Services t )S:nvv (~opy: Chief Administrative Officer CORP0227 ,07 /01 revised 1f<:.yP3rt OES 36-08 .jiJJC?ct: Playground and Park Reconstruction Quotation Q-71-2008 October 20, 2008 Page 5 Recornnlended for the consideration I-Jickering City Council ,/--- .. .~ COP P0227 -07/01 revised Cill{ "I G~,,~: . ~ _L REPORT# ()ES ~I-~,";_.-I.:~:~>-~;): :'~-:::~-'~~-'~I /--";'!'l~f).3:''';:'j' - MUNICIPAL PROPERTY & ENGINEERING Lj~.~~G Attachment for Quotation Q-71-2008 MAJOR OAKS PARK and VILLAGE EAST PARK -o(~ 4 IT] ~ II LOCATION MAP - VILLAGE EAST PARK .. . I I LOCATION MAP - MAJOR OAKS PARK ED CONSTRUCTION INCLUDES: ilage East Park: ~ Irnporting of fill (from Major Oaks Park) to raise grade around play area · Installation of sub-drainage system and connection to storm sewer system on Pickering Parkway " Installation of concrete playground curbing Installation of asphalt walkway connecting to sidewalk on street F~einstallation of existing benches and waste receptacle Site restoration and landscaping ()3ks Park: F~en10val of existing two berms to open up sight lines to play area Relocation of light pole to permit berm removal Citq o~ ~, REPORT# (JfS ,:jL1- (J (~ _L_ _,,-L MEMO f- r'. h. , --) To: Richard Holborn, Division Head, Municipal Property & Engineering October 8,2008 From: Jill Hone Buyer Copy: Supervisor, Engineering & Capital Works Coordinator, Landscape & Park Development Subject: Quotation Q-71-2008 Playground and Park Reconstruction Quotations were invited from seventeen companies of which six picked up documents and three responded. A 'summary of quotations submitted is attached along with copies of the quotation documents for your review. Company Cost GST TOTAL Royalcrest Paving & Contracting Ltd. $83,705.00 $4,185.25 $87,890.25 Mopal Construction Ltd. $99,576.00 $4,978.80 $104,554.80 Lomco Limited $123,923.00 $6,196.15 $130,119.15 SUMMARY The low bid submitted by Royalcrest Paving & Contracting Ltd. is recommended. Please advise if you concur with this recommendation or provide information and recommendation to award otherwise in your written response and purchase requisition. In accordance with Purchasing Policy Item 04.07, goods and . services with an estimated total purchase price exceeding $81,000.00 are subject to Council approval. Therefore, in addition to your formal approval and purchase requisition, Council's approval is also required before we can proceed with the award. Health ,and Safety documentation will be requested of Royalcrest Paving & Contracting Ltd. for review by the Health & Safety Co-ordinator as part of the evaluation process. If you require further information, please feel free to contact me. C1dAL ~ Iljh Attachment