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HomeMy WebLinkAboutJuly 22, 2008 Citlf 0# Minutes / Meeting Summary Heritage Pickering Advisory Committee July 22, 2008 7:30 pm Main Committee Room Attendees: Councillor Johnson Jim Simpson - Vice-Chair Shawna Foxton - Vice-Chair Richard Fleming, Member Gordon Zimmerman, Member Debi Wilcox, City Clerk Absent: Pamela Fuselli Theresa Abernethy, Member Shirley Curran, Member Karen Emmink, Member Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome Jim Simpson, Vice Chair, welcomed everyone to the meeting. 2.0 Approval of the Minutes Moved by Gordon Zimmerman Seconded by Councillor Johnson That the minutes of May 27, 2008 be adopted. CARRIED 3.0 New and Unfinished Business The order of business was changed in order to deal with Item 3.4, Resignation of Chair. Jim Simpson advised that it was important to clear the misunderstanding with respect to the position of Chair and the resignation of Pam Fuselli. Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Debi Wilcox, City Clerk provided clarification on the resignation of Pam Fuselli and guidance provided in this regard. Jim thanked Debi for the clarification and provided a copy of the email noted by the City Clerk. Councillor Johnson provided clarification on the expected role of a Chair of an Advisory Committee, when there is no quorum and how to handle along with clarification on the best way to handle Pam Fuselli's resignation/request. He suggested that the Committee acknowledge Pam's request as a leave of absence and proceed with advertisements for new members. Discussion ensued on this and Councillor Johnson was thanked for his guidance. Moved by Councillor Johnson Seconded by Gordon Zimmerman That the email resignation of Pam Fuselli dated May 1 , 2008 as Chair of the Heritage Pickering Advisory Committee be accepted. CARRIED The Committee noted that the resignation was received with regrets. Moved by Councillor Johnson Seconded by Richard Fleming That the request of Pam Fuselli be accepted as a Leave of Absence due to personal reasons and further that she be considered a non-voting member until November 30, 2008. CARRIED The Committee asked that Pam be thanked for her passionate support for heritage matters and further, if Pam misses an additional three meetings, that her formal resignation be duly accepted. The Committee further requested the City Clerk to advertise for City Clerk to action new members for the Committee. Councillor Johnson provided further guidance indicating that the Chair should be assumed with one Vice-Chair, as this provided stability and continuity to the Committee. Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Moved by Councillor Johnson Seconded by Shawna Foxton That Jim Simpson be nominated to the position of Chair. CARRIED No further nominations were received. Jim Simpson accepted the nomination and was acclaimed to the position of Chair. Moved by Councillor Johnson Seconded by Jim Simpson That Shawna Foxton be nominated to the position of Vice- Chair. CARRIED No further nominations were received. Shawna Foxton accepted the nomination and was acclaimed to the position of Vice-Chair. 3.1 Sideline 26 - Central Pickerinq Development Plan (Draft Letter to Reqion) Shawna advised the Committee that she had prepared a letter and had forwarded to the Committee Coordinator in order for the correct address and formatting to be completed. Debi advised that she would check on the status of the letter. City Clerk to action 3.2 Greenwood Public Library Councillor Johnson advised the Committee that at the July 14, 2008 meeting, Council approved repairs in the amount of $50,000. A copy of the report was provided to members present. Questions arose as to when the repairs would commence. Debi was asked to follow up with Tony Prevedel in this regard. City Clerk to action Further discussion ensued with respect to the historical designation of the Greenwood Public Library. Moved by Councillor Johnson Seconded by Gordon Zimmerman Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1. That Shawna Foxton coordinate the research and completion of the historical designation report for the Greenwood Public Library; and 2. Submit to the Committee for review upon completion. CARRIED Further to the approval of the completion of a designation report, Gordon Zimmerman advised that Bill Lett, an architect from Peterborough completed work/review of the Greenwood Public Library in the 1980's and may be of some assistance to staff. Debi was requested by the Committee to advise Tony City Clerk to action Prevedel in this regard. 3.3 Update from the Planninq & Development Department Debi provided two maps from the Planning & Development Department as requested by the Committee. The Committee requested a status update from the Planning & Development Department with respect to the request for the list of developers in Seaton who own properties of heritage interest. Debi was requested to follow up on this matter. City Clerk to action Further discussion ensued on the maps as provided by the Planning & Development Department. The Committee requested clarity on the areas in Seaton that are of development interest. Debi was requested to follow up on this City Clerk to action request. The Committee further requested that the listing of other properties of heritage interest be marked on the map with an asterix in order for ease of reference along with a notation of the municipal address. Debi was requested to follow up with the Planning & Development Department in this regard. City Clerk to action 4.0 Correspondence Moved by Councillor Johnson Seconded by Gordon Zimmerman That Correspondence Items 4.1, 4.2 and 4.3 be received for information. Page 4 co R P0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) CARRIED 5.0 Other Business 5.1 Communication Concern was raised on communication to members; specifically some members receiving correspondence and emails, and others being missed on the distribution. Discussion ensued on this and it was the consensus of the Committee that members were to be copied on all correspondence. Jim Simpson noted that members needed to All Members to action be aware of the increased volume that they would be receiving. 5.2 Brochure Shawna advised that the final draft of the brochure was now completed. The Committee requested that once the copy was received and reviewed by the Clerks Division, that the final Clerks Division to copy be sent out to all members for their information. action 5.3 Municipal Reqister Gordon Zimmerman provided an update on the review of heritage properties to be added to the register. He advised that he would be completing the inventory with the assistance of John Sabean and other members were welcome to join them. Gordon Zimmerman to Gordon was requested to advise the members of the dates in action this regard. Debi reminded members that a letter should be sent to all property owners on the heritage listing prior to the report being presented to Council in September, therefore the Committee should aim for the middle of August for sending this out. 5.4 Plaque Presentation Discussion ensued on the presentation of the plaques at the September 15, 2008 meeting of Council. Debi will contact the Culture & Recreation Division for their assistance in City Clerk to action coordinating this presentation. 5.5 William Jackson Street Siqn Councillor Johnson expressed concern that the William Jackson Street sian has still not been installed. He advised that CORP0228-2/02 Page 5 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) the presentation to the family should be a formal event and if possible, coordinate this for the September meeting as well. City Clerk to action The Committee requested an update on the status of the sign installation. 5.6 Summer Student Discussion ensued on this matter and Debi explained the budget process for the submission of this request. Debi will contact Marisa Carpino in the Culture & Recreation Division for assistance in pursuing grant opportunities. City Clerk to action Adiournment Moved by Councillor Johnson Seconded by Richard Fleming That the meeting be adjourned. CARRIED The meeting adjourned at 8:24 pm. Copy: City Clerk Page 6 CORP0228-2/02