HomeMy WebLinkAboutOES 15-08
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REPORT TO COUNCIL
Report Number: OES 15-08
Date: May 20, 2008
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From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Bay Ridges Road Restoration
SR&R Bay Ridges Ltd. Cost Sharing Agreement
Addendum Report To OES 11-08
File: A-1440
Recommendation:
1. That Report OES-11-08 regarding the Bay Ridges Road Restoration and SR&R
Bay Ridges Limited Cost Sharing Agreement be received as information only;
2. That Report OES -15-08 regarding further review by staff for the Bay Ridges
Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received
;and
3. That the City's share of the cost sharing estimate in the amount of $152,000
(GST extra) be approved and included in the 2009 Roads Capital Budget with
financing to be from 2009 current funds;and
4. That the Development Agreement with SR&R Bay Ridges Limited be amended to
reflect the foregoing; and
5. Further, that the appropriate officials of the City of Pickering be authorized to take
the necessary action to give effect thereto;
Executive Summary: On Wednesday, May 7, 2008 City staff along with our
consultant TSH Associates met with SR&R Bay Ridges Limited and their consultant The
Sernas Group, as requested by SR&R Bay Ridges Limited to further review the
proposed cost sharing agreement. The Sernas Group described the methodology they
used to determine that the City's share of the cost sharing estimate is $192,000. TSH
Associates also described their methodology they used to determine that the City's
share of the cost sharing estimate should be $105,000. Although both methodologies
had merit, upon further review after the meeting by City staff of other cost sharing
agreements with similar construction and restoration requirements and using a
combination of both methodologies it is now recommended that the amount of $105,000
indicated in OES-11-08 be revised to $152,000.
Report OES 15-08
May 20, 2008
Subject: Bay Ridges Road Restoration
Page 2
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The developer wishes to proceed with the work now and wishes to have the cost
sharing agreement with the City in place beforehand. The City will not expend any
funds until after the 2009 Budgets are approved.
Financial Implications: In the 2009 Roads Capital Budget $152,000 will be allocated
for this project. Financing is anticipated to be from the 2009 current funds most likely
under the "Capital form Current" allocation.
Sustainability Implications: The new road works will improve the traffic flow in these
areas, enhancing the quality of life for the area residents.
The new road works will have an estimated life expectancy of 25 years. The net result
of this will be lower maintenance costs and no further disturbance to the area residents
for a number of years.
Background: On Wednesday, May 7, 2008 City staff along with our consultant
TSH Associates met with SR&R Bay Ridges Limited and their consultant The Sernas
Group, as requested by SR&R Bay Ridges Limited to further review the proposed cost
sharing agreement. Upon further review by City staff of other cost sharing agreements
with similar construction and restoration requirements and using a combination of both
methodologies it is recommended that the amount of $105,000 indicated in OES-11-08
be revised to $152,000. The new cost sharing amount is based on a theoretical trench
width for the sewer excavation with the full cost of restoration of this width to be the
responsibility of the Developer for the work yet to be undertaken. The remainder of the
restoration costs would be borne by the City, taking into consideration the remaining life
expectancies of the asphalt surface and granular base. Using The Sernas Group cost
estimate for the areas not yet excavated the City cost would be $131,299.26. For the
work that has already been completed, the new cost sharing amount takes into account
the width of the trench that was required to complete the work. Using the method and
the itemized costs in the TSH Associates cost estimate comparison for the streets
already excavated, the City cost would be $20,226.16. The total estimated City's cost
using a combination of both methods is $151,525.42 plus GST. The benefit to the City
will be new roads that should not require any major repairs or further disturbances to
the area residents for the next 25 years. City staff recommends that the proposed
cost sharing arrangement with the developer could be accommodated in the existing
Development Agreement as an amendment. The amendment to the Development
Agreement could identify the cost sharing and identify the maximum payment of
approximately $152,000.00, payment will be after the 2009 Budgets are approved.
Upon review of the above documents staff recommends that the Development
Agreement with SR&R Bay Ridges Ltd. be amended to include the proposed cost
sharing agreement.
CORP0227-07/01 revised
Report OES 15-08
May 20, 2008
Subject: Bay Ridges Road Restoration
Page 3
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Attachments:
N/A
Prepared By:
Approved/Endorsed By:
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Darrell Selsky \t (
Supervisor, Engineering & Capital Works
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Eve'rett Buntsma .i
Director
Operations & Emergency Services
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Approved / Endorsed By:
Approved / Endorsed By:
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Gillis Paterson
Director, Corporate Services &
Treasurer
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Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City C9uncil\
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X~itna~ J. Qui,~.(n, RD , CMMth'
Chief Administrative Officer~'/""
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CORP0227 -07 /01 revised