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Home My WebLink AboutMay 12, 2008 Executive Committee Meeting Agenda Monday, May 12, 2008 REVISED 7:30 pm Council Chambers Chair: Councillor O'Connell 7:15 PM Main Committee Room (I) CONFIDENTIAL MATTERS PAGES 1. Director, Corporate Services & Treasurer & City Solicitor, Report CS 16-08 APTA - Outstandinq Financial Matters Under Separate Cover 7:30 PM Council Chambers (II) MATTERS FOR CONSIDERATION PAGES 1. Chief Administrative Officer, Report CAO 04-08 Acquisition and Disposal of Land Interests - Amendments to Policy ADM 130 1-27 RECOMMENDATION 1. That Report CAO 04-08 of the Chief Administrative Officer be received; and 2. Policy ADM 130 (Acquisition and Disposal of Land) be amended as set out in Attachment NO.2. 2. Director, Operations & Emergency Services, Report OES 02-08 City's Traffic & Parking By-law No. 6604/05 - Housekeepinq and Updatinq Amendments 28-52 RECOMMENDATION 1. That Report OES 02-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. Executive Committee Meeting Agenda Monday, May 12, 2008 REVISED 7:30 pm Council Chambers Chair: Councillor O'Connell 3. Director, Operations & Emergency Services, Report OES 07-08 Reqional Cvclinq Plan 53-66 RECOMMENDATION 1. That Report OES-07-08 regarding the Regional Cycling Plan be received; and 2. That Council endorse staff comments as provided with the report and that Report OES-07-08 be forwarded to the Regional Municipality of Durham. 4. Director, Operations & Emergency Services, Report OES 11-08 Bay Ridges Road Restoration SR&R Bay Ridges Ltd. Cost Sharing Agreement Pre-Budqet Approval for 2009 67-82 RECOMMENDATION 1. That Report OES-11-08 regarding the Bay Ridges Road Restoration and SR&R Bay Ridges Ltd. Cost Sharing Agreement be received; 2. That the cost sharing estimate in the amount of $104,876.10 (GST extra) be approved and included in the 2009 Capital Budget Road financing to be from 2009 current funds; 3. That the Development Agreement with SR&R Bay Ridges Limited be amended to reflect the foregoing; 4. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 5. Director, Operations & Emergency Services, Report OES 12-08 Draft Pesticide Use Bv-Iaw and Province of Ontario Bill 64 83-1 05 RECOMMENDATION 1. That Report OES 12-08 of the Director, Operations & Emergency Services be received; and Executive Committee Meeting Agenda Monday, May 12, 2008 REVISED 7:30 pm Council Chambers Chair: Councillor O'Connell 2. That the City of Pickering staff prepare comments to be issued to the Province of Ontario as part of the Bill 64 public consultation process. 6. Director, Corporate Services & Treasurer, Report, CS 08-08 Seaton and City Development Charge and Financial Impact Studies 1 06-1 08 RECOMMENDATION 1. That Report CS 08-08 of the Director, Corporate Services & Treasurer be received; 2. That the provisions of the City's Purchasing Policy, Item 04.09 be waived and the Director, Corporate Services & Treasurer be authorized to engage the firm of Watson & Associates Economists for the Development Charge and Financial Impact Studies as provided for in the 2008 Current Budget and as discussed in this report; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 7. Director, Corporate Services & Treasurer, Report, CS 15-08 Development Charges Reserve Fund -Statement of the Treasurer for 2007 109-117 RECOMMENDATION That Report CS 15-08 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received and forwarded to Council for information. 8. Director, Corporate Services & Treasurer, Report, CS 17-08 Section 357/358 of the Municipal Act - Adiustment to Taxes 118-120 RECOMMENDATION 1. That Report CS 17-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and Executive Committee Meeting Agenda Monday, May 12, 2008 REVISED 7:30 pm Council Chambers Chair: Councillor O'Connell 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 9. Director, Corporate Services & Treasurer, Report, Item CS 18-08 121-128 2008 Tax Rates for all Classes of Property and Final Tax Due Dates For All Realty Tax Classes Except for Commercial, Industrial & Multi- Residential Realtv Classes RECOMMENDATION 1. That Report CS 18-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be July 9, 2008 and September 26, 2008 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached By-law providing for the imposition of the tax rates approved under Recommendation 1 above, be read three times and approved; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Committee Meeting Agenda Monday, May 12, 2008 REVISED 7:30 pm Council Chambers Chair: Councillor O'Connell 10. Director, Corporate Services & Treasurer, Report CS 19-08 Final Approval for Financing of Council Approved Capital Budget - External Borrowinq Throuqh the Issuance of Debentures 129-134 RECOMMENDATION 1. That Report CS 19-08 from the Director, Corporate Services & Treasurer be approved; 2. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $630,000 for a period not exceeding 15 years for the Ice Rink 2 Renovations at the Don Beer Arena; b) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 3. That the costs of undertaking the financing, currently estimated at approximately $5,000 be charged to the 2008 Current Budget, General Government-Annual Charges Debentures & Loans Repayment; 4. That the estimated annual repayment costs of principal and interest amounting to approximately $65,000 be included in the 2009 Current Budget and thereafter until the debentures is repaid; 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; Executive Committee Meeting Agenda Monday, May 12, 2008 REVISED 7:30 pm Council Chambers Chair: Councillor O'Connell 6. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing 'is required, as is permitted under the Municipal Act, 2001; 8. That the attached draft by-law, providing for the authorization for the issuance of debentures, be enacted; and, 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 11. Director, Corporate Services & Treasurer, Report CS 21-08 2008 Annual Repayment Limit for Debt and Financial Obliqations 135-140 RECOMMENDATION That Report CS 21-08 of the Director, Corporate Services & Treasurer regarding the 2008 Annual Repayment Limit for Debt and Financial Obligations be received for information. 12. Director, Corporate Services & Treasurer, Report CS 25-08 Formal Quotations - Quarterly Report for Information 141-144 RECOMMENDATION That Report CS 25-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 13. Director, Operations & Emergency Services, Report OES 13-08 No Parking By-law, Sunrise Avenue -Amendment to By-law 6604/05 Hand-out RECOMMENDATION Executive Committee Meeting Agenda Monday, May 12, 2008 REVISED 7:30 pm Council Chambers Chair: Councillor O'Connell 1. That Report OES 13-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation or parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. (III) OTHER BUSINESS (IV) ADJOURNMENT Citlf o~ REPORT TO EXECUTIVE COMMITTEE Report Number: CAO 04-08 Date: May 12, 200~, I From: Thomas J. Quinn Chief Administrative Officer Subject: Acquisition and Disposal of Land Interests . Amendments to Policy ADM 130 File: L-4610-001-08 01 Recommendations: 1. THAT Report CAO 04-08 of the Chief Administrative Officer be received; and 2. Policy ADM 130 (Acquisition and Disposal of Land) be amended as set out in Attachment NO.2. Executive Summary: As part of the City's continuing efforts to improve service delivery, staff are recommending changes to Policy ADM 130 to simplify and expedite approvals for routine land transactions. Financial Implications: If the recommendation is adopted, there will be significant savings in terms of staff time. Sustainability Implications: This report does not contain any sustainability implications. Background: The City routinely receives requests from both public and private entities for permission to enter onto and use City property. Some requests are for temporary access (e.g. to facilitate construction) and others are for permanent access (e.g. to install underground services). Typically, the requests pose no risks or burdens to the City, but can offer significant benefits (e.g. facilitation of the construction of needed public infrastructure or desirable private development). Any risks to the City can be covered off in agreements with the party requesting the conveyance of the land interest. The form of the Report CAO 04-08 May 12, 2008 SubjE3ct: Amendments to Policy ADM 130 Page 2 j ,,-< v ,~ agreement (i.e. encroachment agreement, temporary working easement, permanent access easement, lease or license) depends upon the nature of the request. Policy ADM 130 (ACQUISITION AND DISPOSAL OF LAND POLICY) provides a comprehensive set of procedures that must be followed when the City is considering acquiring or disposing of a "fee simple" interest in land (i.e. absolute ownership). The Policy does not deal with land interests other than fee simple interests. In other words, it does not set out policies respecting leases, licenses, encroachments, easements or rights-of-way. The practice has been to go to Council to seek approval for each and every agreement dealing with such interests. In order to make the process more efficient, it is recommended that responsibility for the acquisition or disposition of certain types of land interests be delegated to the Chief Administrative Officer or his designate. The specific recommendation is that approval authority for the following types of land transactions be delegated: a) temporary and permanent easements and rights-of-way. b) encroachment agreements. c) leases and licenses. d) the acquisition or disposal of land required for public infrastructure. Any delegation should be subject to the following conditions: a) the consideration paid or received for any land or any interest in land acquired or disposed of cannot exceed $5,000; b) no other City interests will be adversely affected by the proposed acquisition or disposal; c) for all disposals, the party acquiring the interest must pay all transaction costs and all fees in accordance with the City's approved fees by-law, and enter into an agreement that is acceptable to the City Solicitor. The recommended approach is consistent with recent amendments to the Municipal Act, 2001 that encourage stream-lining the delivery of municipal services. The specific wording of proposed amendments to Policy ADM 130 is set out In Attachment NO.2 to this report. Report CAO 04-08 May 12, 2008 Subject: Amendments to Policy ADM 130 Page 3 Attachments: 1. City Policy ADM 130 (ACQUISITION AND DISPOSAL OF LAND POLICY). 2. Proposed Amendments to Policy ADM 130. Prepared By: Approved/Endorsed By: /{~LL,.~ Andrew C. Allison City Solicitor Th mas J. Quinn Chief Administrative Officer ACAks Copy: Directors City Clerk Division Head, Municipal Property & Engineering Chief Building Official Coordinator, City Development Recommended for the consideration of Pickering Cjty Council // ~I .// ATTACHMENT # 1 TO REPORT CAO 04-08 1 of 23 CITY POLICY/PROCEDURE , II t Approval: Date Originated: Policy Number: February 21,2005 Classification: ADM Reference: Date Revised: Category: 130 By-law No. 6487/05 Subject: 001/001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY POLICY STATEMENT: The Corporation of the City of Pickering will apply fairness and accountability when acquiring and disposing of land in accordance with applicable legislation, this policy and the principles of effective business practices. POLICY OBJECTIVE: The objective of this policy is to: 1. Acquire and dispose of land in accordance with the principles stated above. 2. Acquire land only in support of municipal requirements and in consideration of a professional appraisal, where applicable. 3. Dispose of land at full market value, or equivalent consideration. 4. Ensure that the negotiating process for acquiring or disposing of land is fair and carried out in the best interest of the public. 5. Ensure that Council is advised and consulted about all City land acquisitions and disposals by the CAO or designate. GOVERNING LEGISLATION: Section 268 of the Municipal Act, 2001 sets out the City's obligations relating to the disposal of land and required public notice. These obligations include the passing of a By-law establishing land disposal procedures and the maintaining of a public register identifying certain lands owned by the City. Other legislation governing the acquisition and disposal of land includes, but is not limited to, the Expropriations Act, the Environmental Assessment Act and the Planning Act and City By-law 6166/03, as amended, which governs the public notice requirements relating to the acquisition or disposal of land. Page 1 of 1 ATTAGHMENT# 1 TO REPORT GAO 04-08 2 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY GENERAL: 01 Definitions: These definitions are intended to be used for the purpose of this policy/procedure. 01.01 Appraisal - An estimate of the current market value of land, presented in writing by a professional appraiser qualified under the designation Accredited Appraiser Canadian Institute (AACI). An Appraisal is required in all circumstances except: · If the acquisition of land is gratuitous pursuant to the development process. · Land 0.3 metres or less in width acquired in connection with approvals or decisions under the Planning Act. · Easements granted to public utilities, telephone companies or pursuant to development process. · Land sold under the Municipal Tax Sales Act. · Closed highways, roads and road allowances if sold to an abutting landowner. · Land formerly used for railway lines if sold to an abutting landowner; · Land that does not have direct access to a highway if sold to an abutting landowner. · Land repurchased by an owner in accordance with section 42 of the Expropriations Act. · Land to be used for sites for the establishment of carrying on of industries and of industrial operations and incidental uses. · Land sold pursuant to sections 107 to 110, inclusive, of the Municipal Act. Page 1 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 3 of 23 CITY POLICY/PROCEDURE h Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY Notwithstanding the above-noted exemptions, the CAO may seek an appraisal on lands deemed to be exempt by the Municipal Act where it is appropriate in order to determine fair market value. 01.02 . Acquisition - To acquire certain lands into one's ownership, In fee simple. 01.03 Disposal - To dispose of certain lands from one's "fee simple" ownership. 01.04 Expropriation - The taking of land without the consent of the owner. 01.05 Fee Simple - Absolute form of ownership. Possessing registered title to land and having the jurisdiction to dispose of it. 01.06 Easement - A right or restriction attached to the title of land. 01.07 Public Hiqhwavs I Road Allowances - The following are highways unless they have been previously closed: . All highways that existed on December 31,2002. . All highways established by By-law of a municipality on or after January 1, 2003. . All highways transferred to a municipality under the Public Transportation and Highway Improvement Act. . All road allowances made by the Crown surveyors that are located in municipalities. . All road allowance$, highways, streets and lanes shown on a registered plan of subdivision. 01.08 Purchaser - The City, any individual, or company who enters into an agreement to acquire land. Page 2 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 4 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 01.09 Reference Plan - A plan that is prepared by an Ontario Land Surveyor which pictorially details the dimensions of a parcel of land or easement and which provides a legal description for registration purposes. 01.10 Surplus Land - Land which is no longer required by the municipality and which has been declared surplus through By-law or Resolution passed at a meeting of Council. Surplus Land may include buildings. 01.11 Vendor - The City, any individual or company who enters into an agreement to sell land. 02 Provisions: 02.01 02.02 02.03 02.04 This policy is limited to the acquisition and disposal of land not otherwise governed by the land development process as specifically described herein and is not applicable to the procurement and sale of any other goods, services or assets. Land shall be acquired free of encumbrances, except for any easements required by provincial or federal governments or their assigned agencies, the Region of Durham (hereinafter referred to as the "Region"), a public utility, a conservation authority or other public body. In the event that a provision within this policy is inconsistent with any Act or regulation that applies to the acquisition or disposal of land by the municipality, the Act or regulation shall take precedence over the provisions of this policy to the extent necessary to comply with the law. Where such a contradiction is determined, this Policy shall be amended as required. This policy shall not apply when land is being acquired from, or sold to, the following classes of public bodies: (a) A municipality, including a metropolitan or regional municipality. (b) A local board as defined in the Municipal Affairs Act. Page 3 of 22 ,! t. ATTACHMENT # 1 TO REPORT CAO 04-08 5 of 23 u CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY (c) An authority under the Conservation Authorities Act. (d) The Crown in Right of Ontario or of Canada and their agencies. 02.05 Deviations to this policy may be authorized by the Chief Administrative Officer so long as such deviations relate only to a procedural matter which does not substantially affect the policy or its intent, as approved by Council, and are not contrary to any applicable legislation. 03 Responsibilities: 03.01 Council to: (a) Approve and actively support this policy. (b) By By-law or Resolution, in the case of the acquisition of land: (i) Approve the acquisition of the land for municipal purposes. (ii) Approve, in principle, the recommended terms and conditions of the acquisition. (iii) Authorize the execution of the appropriate documentation by the Mayor and City Clerk for the acquisition. (c) By By-law or Resolution, in the case of the disposal of land: (i) Declare the land surplus to the needs of the municipality for the purpose of sale. (ii) Approve, in principle, the recommended terms and conditions of disposal. (iii) Approve the recommended method of disposal. (iv) Authorize the execution of the appropriate documentation by the Mayor and City Clerk to effect the disposal. (d) Authorize that the Chief Administrative Officer approve the final terms and conditions of any acquisition or disposal, provided they Page 4 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 6 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: . ACQUISITION AND DISPOSAL OF LAND POLICY are consistent with legislation and the governing principles stated herein. 03.02 Chief Administrative Officer (CAO), or desiqnate, to: (a) Actively support this policy. (b) Identify land which is no longer required by the municipality or, is necessary to be acquired for municipal purposes. (c) Receive requests from City staff, outside agencies or private individuals concerning the possible acquisition or disposal of land. (d) Consider proposals for the acquisition or disposal of land and determine, in consultation with public agencies and City Department Heads, the general terms and conditions of the acquisition or disposal. (e) Obtain an appraisal, where prescribed, of land being acquired or disposed of. (f) If required, requisition the preparation of a reference plan of the land being acquired or disposed of. (g) If there is any reason to believe that the land being acquired or disposed of may be contaminated, the CAO shall acquire or requisition an assessment of the land by a qualified person. (h) Advise Council at a "closed" meeting of Council, of City staff's intent to recommend that certain lands be acquired or disposed of, seeking general consensus from Council and where appropriate, direction by Resolution to proceed with the matter. Page 5 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 7 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY (i) Authorize, in writing, the Coordinator, Property & Development Services to proceed, or not to proceed with the acquisition or disposal of land outlining therein any specified terms or conditions determined by senior management and Council. Copy written direction to all Directors. U) Negotiate, if required, and approve the final terms and conditions of such acquisitions or disposal of land in accordance with this policy. 03.03 Solicitor actinq for the City to: (a) Actively support the policy and ensure its continued compliance with governing legislation. (b) Provide legal guidance and direction to Council, the CAO and City staff in order to ensure compliance with the interpretation of applicable legislation and this policy, ensuring the legal interests of the City are protected. (c) Update Council and the CAO, where required, and City staff of all legal and legislative changes respecting the acquisition and sale of municipal lands. (d) Approve the legal form of all documents required to carry out the requirements of this policy. (e) In the event land is to be acquired through expropriation, prepare all appropriate documentation, including Reports, By-laws or Resolutions for Council that are necessary to seek authorization to expropriate the lands required by the City. (f) Attend hearings, if required, dealing with expropriation matters. Page 6 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 8 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY (g) Obtain, prepare and distribute all documentation necessary to carry out the expropriation. (h) Provide the Coordinator, Property & Development Services with all documentation and details necessary to effect the final conveyance of expropriated lands to the City. 03.04 Coordinator. Property & Development Services to: (a) Coordinate and complete the acquisition or disposal of land in accordance with applicable legislation, this policy and any terms and/or conditions prescribed by the CAO, consulting with the Solicitor, as required. (b) Prepare Reports to Council and By-laws and/or Resolutions to secure Council's authorization to proceed with the acquisition or disposal of land. (c) Prepare, in consultation with the Solicitor acting for the City, Agreements of Purchase and Sale, when required, and attend to their execution. (d) If land being disposed of, prepare all appropriate public notices in accordance with this policy and the Public Notification Policy. (e) If land being disposed of has been designated as a road allowance, effect all steps required by section 10 herein. (f) If land is being disposed of, ensure all required easements are obtained for the City and Region prior to disposal. (g) In the event land is being dispos.ed of by way of inviting "Offers to Purchase", prepare and forward the Offer to Purchase packages to the Manager, Supply & Services for distribution, which packages should include: Page 7 of 22 L ATTACHMENT # 1 TO REPORT CAO 04-08 9 of 23 11 .. CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY (i) Two (2) copies of the Agreement of Purchase and Sale. (ii) Terms of Reference, which among other things shall set out the date the Offer to Purchase packages will be opened by City staff and the various offers recorded (the "opening") and minimum offer requirement. (iii) Copy of the reference plan outlining the subject lands. (iv) Location mapping of the lands. (v) Indemnification Agreement (If land being disposed of was previously a road). (h) Attend the opening. (i) Review offers to determine, in consultation with the CAO or designate, the successful purchaser. (j) Contact the successful purchaser and obtain all relevant information required to continue with the disposal process as well as the unsuccessful individuals who submitted offers to inform them accordingly. (k) Advise the Manager, Supply & Services, in writing, as to who has been accepted as successful purchaser and the scheduled closing date. Copy Directors. (I) Prepare all closing documentation respecting acquisition or disposal of lands in accordance with section 12 herein. Page 8 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 10 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 03.05 Manaqer, Supply & Services: When it is determined that the method to dispose of City-owned lands will be done by inviting Offers to Purchase, the Manager, Supply & Services, or a designate, shall: (a) Prepare a notice, in accordance with the Public Notification Policy, advising that certain City-owned land has been declared surplus and the City is inviting the submission of Offers to Purchase from the public. (b) Distribute Offer to Purchase packages to interested parties, which packages will be prepared and provided by the Coordinator, Property & Development Services. (c) Accept Offer to Purchase packages and hold until the date scheduled for the opening. (d) Attend the opening and record all pertinent information respecting offers. (e) Summarize all offers and forward listing to the Coordinator, Property & Development Services along with submitted Agreements of Purchase and Sale and cheque deposits. Page 9 of 22 ! t' ATTACHMENT # 1 TO REPORT CAO 04-08 11 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY LAND ACQUISITION: 04 Pre-Consultation: 04.01 The CAO, or his designate, shall consider and/or evaluate all requests concerning the possible acquisition of land for municipal purposes. 04.02 The CAO, or his designate, shall prepare documentation for circulation to internal staff seeking information, concerns or concensus for acquisition of land. In the event the concensus is favourable, the CAO, or his designate, may, (a) Obtain an appraisal of the lands. (b) Obtain a reference plan, if required. 04.03 If there is any reason to believe that the lands considered for acquisition may be contaminated, the CAO shall obtain an assessment, by a qualified person, to determine whether the condition of the land conforms with the environmental standards required for the proposed land use. 04.04 Where a determination is made to acquire land for municipal purposes, the CAO shall forward a direction to proceed with such acquisition to the Coordinator, Property & Development Services, which shall include: (a) A description of the land. (b) The purpose of the acquisition. (c) Any specific terms and conditions of the acquisition. (d) A copy of the appraisal and if required, a reference plan. (e) The account or project number all administration costs should be charged to. (f) Pink receipt copies used for the payment of the preparation of the appraisal, reference plan and any other documentation required to acquired the lands. Page 10 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 12 of 23 CITY POLICY/PROCEDURE f l-.", .,,1 Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 05 Report to Council: 05.01 Following direction from the CAO to acquire specified land, the Coordinator, Property & Development Services, will prepare a Confidential** Report to Council which may contain the following information: ** If acquisition is for 'nominal consideration' Report to Council does not need to be Confidential ** (a) A recommendation that a By-law or Resolution be passed to acquire certain lands for use by the corporation. (b) The legal description and municipal address (where available) of the land required for municipal purposes. (c) General comments respecting why the land is required by the corporation. (d) General financial implications of the purchase, including the purchase price, associated legal costs, costs relating to the preparation of the appraisal and reference plan and closing costs. (e) Site sketch and/or location mapping. (f) Staff's comments. (g) Other terms and conditions that may be relevant to the acquisition and the anticipated closing date. Page 11 of 22 i I I ~ , ATTACHMENT # 1 TO REPORT CAO 04-08 13 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 06 Neqotiatinq and Completinq Purchase: 06.01 06.02 06.03 06.04 06.05 06.06 07 Expropriation: Following receipt of Council's authorization by By-law or Resolution, the Coordinator, Property & Development Services will proceed with the land acquisition based on the terms specified by the CAO and set out in the Report. If the negotiation and completion of a purchase cannot be concluded within the terms specified, the Coordinator, Property & Development Services will report the details to the CAO, who will make a determination on the matter. Following completion of negotiation, the Coordinator, Property & Development Services will arrange a mutually agreeable closing date with the vendor and attend to the preparation and execution of all the applicable legal documentation (see section 12.01) to effect the conveyance. Coordinator, Property & Development Services will undertake the closing of the acquisition in accordance with section 12.01. Coordinator, Property & Development Services will ensure all applicable internal staff are made aware of closing details. Coordinator, Property & Development Services will attend to the updating of the City's property register and forward location mapping of new acquired property to the Director, Operations & Emergency Services and City Clerk for inclusion into their copies of the property register. 07.01 Section 6(1) of the Municipal Act, 2001, authorizes a municipal Council to acquire land for municipal purposes through expropriation in accordance with the Expropriations Act. Page 12 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 14 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 07.02 The City will make every reasonable attempt to acquire land through negotiation. In the event that all reasonable negotiation efforts are exhausted, the CAG may initiate the process to acquire such land necessary for municipal purposes through expropriation. 07.03 Following direction from the CAG to initiate the process to acquire land through the expropriation process, the Solicitor acting for the City will prepare a Confidential Report to Council seeking authority, by By-law or Resolution, to acquire such land via the expropriation process. This Report may include the following information: (a) A recommendation that a By-law or Resolution be passed authorizing the Solicitor acting for the City to initiate the process to expropriate the land required for municipal purposes in accordance with the Expropriations Act and other applicable legislation. (b) The legal description and municipal address (where available) of the land being expropriated for municipal purposes. (c) Site sketch and/or location mapping. (d) The proposed use of the land. (e) Staff's comments. (f) Information relating to the appraised value of the land and associated expropriation costs. (g) Summary of the negotiation process to date. (h) Information about the expropriation process and the anticipated costs that the corporation may incur to successfully expropriate the land required for municipal purposes. Page 13 of 22 t, t\ ATTACHMENT # 1 TO REPORT CAO 04-08 15 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policv Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 07.04 07.05 07.06 07.07 Following authorization by Council, the Solicitor acting for the City will attend to the preparation, coordination and circulation of all the necessary legal documentation to effect the expropriation in accordance with applicable law. Once all matters respecting the expropriation of a property have been completed, the Solicitor acting for the City will provide the Coordinator, Property & Development Services with written details and instructions as to the closing terms and conditions of the property. Those instructions are to include, among others, the name and phone number of the owner's solicitor, the price to be paid for the land and the scheduled date of closing. As well, the instruction should include the pink receipt copies used for the payment of the preparation of the appraisal, reference plan and any other documentation required to acquired the lands. Upon receipt of the necessary documentation and direction from the Solicitor acting for the City, the Coordinator, Property & Development Services will attend to the registration of the expropriated lands and will advise Council, the CAO, Department Heads and City Clerk about the particulars of the acquisition. Coordinator, Property & Development Services will attend to. the updating of the City's property register. DISPOSAL OF LAND: 08 Pre-Consultation: 08.01 The CAO, or his designate, shall consider and/or evaluate all requests respecting the possible disposal of land from the corporation's land inventory, considering any interest expressed by any public agencies. Page 14 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 16 of 23 CITY POLICY/PROCEDURE I ' Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 08.02 Following a determination, in consultation with the Department Heads that certain lands are no longer required for municipal purposes and may be offered for disposal, the CAO will: (a) Consult with Council at a "closed" meeting in order to obtain general endorsement to proceed with the disposal of lands in accordance with this policy; or where determined appropriate, pass a Resolution to proceed with the disposal. (b) Obtain an appraisal of the lands. (c) If required, obtain a reference plan. 08.03 If there is any reason to believe that the lands being disposed of may be contaminated, the CAD shall acquire or requisition an assessment of the condition of the land by a qualified person. 08.04 Where a final determination is made to proceed with the disposal of municipal land, the CAD shall forward written direction to the Coordinator, Property & Development Services, to bring forward the appropriate documentation to declare the land surplus to the needs of the City, which direction shall include: (a) A description of the land, roll number, municipal address. (b) The recommended method of disposition, either by conveyance to a specific party, by inviting offers or by open public sale. (c) All relevant terms and conditions of disposal, including, but not limited to, the asking price, a copy of any prepared reference plan. (d) Pink receipt copies used for the payment of the preparation of the appraisal, reference plan and any other documentation required to acquired the lands. Page 15 of 22 I;~ ATTACHMENT # 1 TO REPORT CAO 04-08 17 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 09 Report to Council and Notice Requirements 09.01 Following direction from the CAO to proceed with the disposal of land, in accordance with this policy, the Coordinator, Property & Development Services, will prepare a Report to Council, if required, which may contain the following information: (a) A recommendation that a By-law or Resolution be passed, declaring the lands surplus to the needs of the corporation for the purpose of sale. (b) The legal description and municipal address (where available) of the land being disposed of. (c) General comments respecting why the land is no longer required by the City. (d) General financial implications of the sale; including the costs associated with legal requirements, the preparation of a reference plan, if required and closing costs. (e) Site sketch and/or location mapping. (f) Staff's comments. (g) The method of disposal, being one of the following: (i) Disposal to a specific interested party, where applicable. (ii) By inviting Offers to Purchase, if negotiation with an interested party is not applicable or is unsuccessful. (iii) Through an open public sale, if no offers are received or no submitted offers are acceptable. Page 16 of 22 eilq 0# ATTACHMENT # 1 TO REPORT CAO 04-08 18 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY (h) Other terms and conditions that may be relevant to the disposal, and the anticipated closing date. 09.02 Once lands have been formally declared surplus for the purpose of sale, Coordinator, Property & Development Services will prepare the appropriate public Notice advising that Council has deemed certain lands surplus to the corporation for the purpose of sale. Notice will differ depending on what method of disposal has been determined. The Notice must appear prior to finalizinq sale of lands. 10 Disposal of Lands Desiqnated as a Public Hiqhway: This procedure should be followed in all circumstances where there is any evidence that lands being disposed of have been traveled upon as a road or maintained as a road but not necessarily dedicated as a road. 10.01 If the land being disposed of has been designated as a traveled road allowance/public highway, the provisions of the Municipal Act governing road closures must be effected prior to the proceeding with the steps required by section 9 herein. 10.02 Where the land authorized for disposal has been designated as a traveled road allowance/public highway, the Coordinator, Property & Development Services shall: (a) Prepare all appropriate utility and agency notices advising of road closure and seeking agency interest for easements (plants to be removed or relocated). (b) Arrange for public notice to be given in accordance with the Municipal Act, 2001 and the City's Public Notification Policy. (c) Prepare a Report to Council and By-law seeking authorization to stop-up and close the road as a public highway, and declare surplus for the purpose of disposal. Page 17 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 19 of 23 1"', " ,. / ."W ....> CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY (d) Attend to the registration of the dedicating By-law, if required, and Road Closing By-law prior to conveying lands into separate ownership. (e) Ensure that all regional or utility easements are registered on title prior to conveying the lands into separate ownership. 10.03 If the City requires an easement on the lands being sold, the Coordinator, Property & Development Services shall prepare the Transfer of Easement for the City and ensure that Acknowledgement and Direction is received from the purchaser acknowledging the City's requirement for the easement and an Undertaking is provided by the purchaser's solicitor indicating that, immediately following the registration of the Transfer of Land to the purchaser, the purchaser's solicitor will register the Transfer of Easement in favour of the CitY: 11 Neqotiatinq and Completinq the Sale: 11.01 . Conveyance to Specific Party (Individual or Corporation) If the land is being sold to a specific party, the Coordinator, Property & Development Services shall prepare the Agreement of Purchase and Sale, if applicable, under direction of the Solicitor acting for the City and in accordance with the terms specified by the CAO and established in the Council. Resolution or By-law, and make arrangements for the final conveyance of land. 11.02 If a satisfactory Agreement of Purchase & Sale or arrangement cannot be concluded with a specific individual/corporation within the terms specified, the Coordinator, Property & Development Services shall consult with the CAO prior to proceeding with the conveyance through any other means. Page 18 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 20 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 11.03 Conveyance bv Invitinq Offers to Purchase In the event that land is being sold by way of inviting Offers to Purchase, the Manager, Supply & Services will prepare a public notice advising of the City's intent to invite Offers to Purchase. Such notice shall be prepared and processed in accordance with the Public Notification Policy. Such notice should also be placed in the real estate section of the local newspaper (across Durham) at least once within the first week notice appears on community page. 11.04 Coordinator, Property & Development Services will prepare invitation packages and provide packages to Manager, Supply & Services for distribution. Packages will include: (a) Two (2) copies of the Agreement of Purchase and Sale. (b) Terms of reference for the disposal of the lands, which shall include a minimum offer requirement. (c) Copy of the reference plan outlining the subject lands. (d) Location mapping of the lands. (e) I ndemnification Agreement (If land being disposed of was previously a road). 11.05 Offers shall be received by the Manager, Supply & Services, recorded as to the date and time of receipt and shall be retained unopened, until the final date established for the receipt of offers. 11.06 A minimum of three (3) City staff, to include the City Clerk, Manager, Supply & Services and Coordinator, Property & Development Services, or their designates, shall attend at the offer opening. Any other interested party may also attend. Page 19 of 22 ,..-, /\ / ii. ATTACHMENT # 1 TO REPORT CAO 04-08 21 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY 11.07 11.08 11.09 11.10 11.11 11.12 The announcing of offer information shall be done by the City Clerk, or designate, as each package is opened and the recording of offer information shall be done by the Manager, Supply & Services, or designate, at the time each package is opened. Once all of the packages have all been opened, the Manager, Supply & Services, or designate, will provide a summary of the offers to the Coordinator, Property & Development Services. Following receipt of the summary of offers, the Coordinator, Property & Development Services, in consultation with the CAO, or designate, will determine a successful purchaser. Coordinator, Property & Development Services will contact the successful purchaser and obtain relevant information required to continue with the conveyance process. As well, the Coordinator, Property & Development Services will contact the unsuccessful individuals who submitted offers to inform that they were unsuccessful. In the event that no offers are received, or no offer is accepted by the City, the Coordinator, Property & Development Services may proceed with the conveyance of the surplus lands through disposal on the open public market. Disposal bv Open Public Sale If land is being conveyed by way of' an Open Public Sale, the Coordinator, Property & Development Services will arrange for the installation of a 'for sale' sign on the land and arrange for a notice of such sale to appear: (a) In the community page of the local newspaper, (b) In the real estate section of local newspaper for all of Durham Region, and Page 20 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 22 of 23 CITY POLICY/PROCEDURE Approval: Date Originated: Policy Number: Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY (c) On the City's website, until an offer is received or direction is given by the CAO to discontinue the attempt to dispose of the land. 11.13 Coordinator, Property & Development Services will receive all offers, advise the CAO, or designate, as to the particulars and upon concurrence of the CAO, or designate, of an acceptable offer, advise the successful individual/corporation that the City has accepted their offer, following which, the Coordinator, Property & Development Services will proceed to finalize the conveyance of land. Coordinator, Property & Development Services will arrange for the removal of the "for sale" sign. 12 Closinq the Transaction: 12.01 Prior to the final acquisition of land by the City or disposal of land by the City, the Coordinator, Property & Development Services will: (a) Attend to the preparation of all required legal documentation under the direction of the Solicitor acting for the City to effect the conveyance: Acquisition . Requisition Letter to Lawyer Requisition Letter to all Utilities, if applicable . Tax Certificate Request . Zoning Compliance Request . Undertaking to Close & Adjust . Bill of Sale . Warranty . Receive & Register Deed Disposal . Transfer of Deed . Transfer of Easement if required . Statement of Adjustments . Certificate of Clerk . Requisition Response Ltr. . Declaration . GST Information . Undertakings Page 21 of 22 ATTACHMENT # 1 TO REPORT CAO 04-08 23 of 23 CITY POLICY/PROCEDURE I Approval: Date Originated: Policv Number: ; Classification: ADM Reference: Date Revised: Category: 130 Subject: 001 Policy Title: ACQUISITION AND DISPOSAL OF LAND POLICY . Document Registration Agreement . Document Registration Agreement (b) Ar~ange a mutually agreeable closing date with the purchaser's solicitor. (c) In the case of an acquisition, requisition the funds from Corporate Services Department. (d) In the case of the disposal of City-owned lands, ensure that funds are received from the purchaser. (e) Coordinate the closing of the transaction. 12.02 For sale of surplus lands, the Coordinator, Property & Development Services will process closing cheque, coordinate all information relating to the costs incurred by the City to purchase or sell certain lands and prepare reporting memo to the Manager, Accounting Services, advising of closing particulars. (All pink receipt copies provided by CAO for costs associated with project that have been held at front of file will be attached to memo to the Manager, Accounting Services). 12.03 Coordinator, Property & Development Services will prepare final reporting memo (with copy of registered Transfer(s) to the City Clerk; Division Head, Municipal Property & Engineering; Supervisor, Development Control; Coordinator, Taxation Services; and copy memo to the CAO; all Department Heads; Manager, Development Review; Chief Building Official; Coordinator, Business Development Investment and Solicitor acting for the City). 12.04 Coordinator, Property & Development Services will either remove property page from City's property register relating to the property just sold, or add newly acquired property to City's property register and prepare memo to the City Clerk and Director, Operations & Emergency Services advising them to do the same. Page 22 of 22 ATTACHMENT # 2 TO REPORT CAO 04-08 1 of 1 ;' Policy ADM 130 (ACQUISITION AND DISPOSAL OF LAND POLICY) is amended to add the following sections: 02.06 Except as set out in section 02.07, the provisions of this policy are not intended to apply to the acquisition or disposal of the following types of interests in land: (a) temporary and permanent easements and rights-of-way. (b) encroachment agreements. (c) leases and licenses. 02.07 The Chief Administrative Officer or a designate shall have the authority to enter into agreements and sign all documentation necessary to acquire or dispose of (a) the fee simple interest any land required for public infrastructure purposes; or (b) any interest in land described in section 02.06, provided, (i) the consideration paid or received for the land or the interest in land acquired or disposed of does not exceed $5,000; (ii) no other City interests will be adversely affected by the proposed acquisition or disposal; and (iii) for all disposals, the party acquIring the interest shall pay all transaction costs and all fees in accordance with the City's approved fees by-law, and shall enter into an agreement that is acceptable to the City Solicitor. Calf o~ REPORT TO EXECUTIVE COMMITTEE -) (! .': (, Report Number: OES 02-08 Date: May 12, 2008 From: Everett Buntsma Director, Operations & Emergency Services Subject: City's Traffic & Parking By-law No. 6604/05 Housekeeping and Updating Amendments File: A-2130 Recommendations: 1. That Report OES 02-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. Executive Summary: The City's Traffic & Parking By-law No. 6604/05 (the "Traffic By-law") was passed on December 19, 2005. It amalgamated numerous traffic and parking related by-laws into one comprehensive document. As part of an ongoing effort to keep the Traffic By-law current, staff propose changes to, . incorporate new roads and/or portions of roads; . include recent legislative provisions in the Highway Traffic Act ("HTA"); . respond to requests from the community; . incorporate Community Safety Zones in accordance with Resolution #96/07; and . address other municipal concerns. Financial Implications: The general amendments to the Traffic By-law recommended in this report do not present any major financial implications. However, the specific recommendations associated with the implementation of a community safety zone program is estimated to cost $6,500.00. This cost can be accommodated within the roads current account, 2320-2409. Report OES 02-08 May 12, 2008 Subject: Amendment to Traffic & Parking By-law No. 6604/05 Page 2 :! u Sustainability Implications: The changes proposed by staff are relevant to the social lens of sustainability by addressing traffic operations and their impacts on municipal infrastructure (roadway) data management. Background: General By-law Corrections As part of an ongoing effort to ensure accurate traffic records, staff continue to field verify municipal traffic controls. As a result of this work, staff have identified and hereby propose several corrections to the Traffic By-law. Attached to this report (Attachment No.1) is a list of the proposed corrections and the reasons for the corrections. Major By-law Amendments - Pedestrian Crossovers Currently, the Traffic By-law contains provisions to formally establish pedestrian crossovers (PXOs) in the City in accordance with the HTA. However, as these devices have been linked with an unacceptably high rate of pedestrian accidents across Ontario, and are being phased out and replaced by conventional pedestrian activated traffic signals, typically referred to as an intersection pedestrian signal (IPS). As all of the previously established PXOs in the City have been converted to IPSs (see list below), an amendment to the Traffic By-law is required to remove all pedestrian crossover references (e.g. clauses 14(a) and (b) and Schedule 11). Location . Glenanna Road at Esplanade South . Dixie Road at Silverthorn Square . Liverpool Road at Tatra Drive . Oklahoma Drive at Eyer Drive . Glenanna Road at Fieldllight Boulevard . Valley Farm Road at Fieldlight Blvd . Glenanna Road at Walnut Lane Maior By-law Amendment - Parkinq on Municipal Property In response to ongoing public complaints, Municipal Law Enforcement Services staff have requested an amendment to the Traffic By-law which would prohibit overnight (1 :00 a.m. to 5:00 a.m.) parking on municipal property other than a highway. This request is consistent with previous requests from Durham Regional Police Service to prohibit overnight parking as a means of deterring loitering and night time vandalism. Staff are therefore proposing to amend Section 17 of the Traffic By-law with the addition of the following subsection: Report OES 02-08 May 12, 2008 Subject: Amendment to Traffic & Parking By-law No. 6604/05 Page 3 ~~) 17. (2) Where authorized signs which clearly indicate the regulation have been installed, no person shall park on municipal property between the hours of 1:00 a.m. and 5:00 a.m. Maior By-law Amendment - Community Safety Zones In 1998, the Ontario Government passed amendments to the HTA to allow for the establishment of community safety zones (CSZs). As a road safety initiative intended to deter unsafe driver behavior, the changes provided municipalities with the authority to designate municipal highways or portions of highways as CSZs and raised the minimum set fines for moving violation offences within CSZs. Anticipating a deluge of requests for action from the public, technical staff at the Region of Durham and the area municipalities agreed to establish 10 test pilot sites on Regional Roads where, . there had been a history of repeated speeding offences . enforcement alone had not been effective . other mitigating measures were inappropriate or had not been effective . there was a genuine, not perceived, safety problem . there had been a high number of collisions. The test pilot community safety zone in Pickering is located on Whites Road between Highview Road and Finch Avenue fronting St. Mary Catholic High School. While provisions for the use of CSZs are included in the municipally adopted Safer Streets Traffic Management Strategy, no formal policies and/or zone selection criteria have been established by the City. Also, the current Traffic By-law does not contain provisions to formally identify and establish CSZs in the City in accordance with the HTA. On April 16, 2007, Council passed resolution #96/07 directing staff to establish "a community safety zone on any arterial road where a school is located in the City of Pickering". Consequently, staff are proposing that the following community safety zones be established on the following roads under the jurisdiction of the City of Pickering: Road Location Days/Time Dixie Road Glenanna Road to Kitley Avenue Anytime Glenanna Road Heathside Crescent to Brookshire Square Anytime Glenanna Road Dixie Road to Listowell Crescent Anytime Report DES 02-08 May 12, 2008 Subject: Amendment to Traffic & Parking By-law No. 6604/05 Page 4 7 .j " I ,,) , Rosebank Road Strouds Lane to Charnwood Court Anytime Sheppard Avenue 135 metres east of Edmund Street to Whites Road Anytime Strouds Lane Autumn Crescent to Alder Court Anytime Twyn Rivers Drive Hoover Drive to Altona Road Anytime. Staff propose to incorporate the changes by adding a new Schedule 14 to identify these locations and by adding the following section to the Traffic By-law: COMMUNITY SAFETY ZONES 33. (1) In this section, "community safety zone" has the same meaning as in the HT A. (2) Where authorized signs are displayed, highways and sections of highways as described in Columns 1 and 2 of Schedule 14 are designated as community safety zones during the prohibited times and days as set out in Column 3 of Schedule 14. Maior Bv-Iaw Amendment - Reduced Load Hiqhwavs The intent of reduced load designations is to limit the maximum vehicular loads on roads which have not been constructed to a standard sufficient to accommodate heavy loads and as such would be susceptible to deterioration as a result of spring excess groundwater and intermittent freeze thaw cycle conditions. The City currently administers the application of spring reduced (half) load restrictions on its highways through sections 34 and 35 of the Traffic By-law which read as follows: REDUCED LOAD HIGHWA YS 34. For the purposes of subsections 122 (1), (2) and (3) of the HTA, the reduced load period shall be that period commencing on March 1st of each year and ending on April 3dh of each year. 35. The highways to which the reduced load period designation applies shall be those highways or portions of thereof as set out in Schedule 12. The by-law generally requires an annual update to Schedule 12 in order to add new roads and/or portions of road as they are constructed. However, for reasons of administrative efficiency, staff propose an amendment to section 35 which would establish all municipal roads as being spring load applicable and only identify those few Report OES 02-08 May 12, 2008 ! tit -Su,bject: oj / Amendment to Traffic & Parking By-law No. 6604/05 Page 5 roads which are constructed to full load standards and would therefore be exempt from the by-law's requirements. The suggested wording is as follows: 35. The reduced load period designation shall apply to all highways save and except those highways or portions of highways set out in Schedule 12. Leqislative Chanqes On March 31, 2006, the Province proclaimed the Transportation Statute Law Amendment Act, S.O. 2005 which amended the HTA. In addition to addressing other issues, the Act gave municipalities the ability to establish construction zones, set lower speed limits within the construction zones, and increase fines for speeding within the zones when workers are present. The Act also made it an offence to disobey a traffic control person's STOP and SLOW signs. The Act also allows municipalities to appoint a person for the purposes of designating a highway or a portion of a highway under the municipality's jurisdiction as a construction zone and setting a lower rate of speed within the construction zone when the zone is marked with signs in accordance with the Act. A copy of subsections 17(1) through (8) of Bill 169 (which became the Transportation Statutes Law Amendment Act) is attached to this report (Attachment No.2). Currently, section 8 of the Traffic By-law empowers the City's Director of Operations & Emergency Services or a designate to erect traffic signs. Staff propose an amendment to section 8 to further authorize the Director or a designate to establish construction zones and temporary rates of speeds within those zones. Staff-Initiated Chanqes In order to establish administrative improvements and to further simplify the Traffic By- law, staff propose the following additional amendments: (a) Authorized Sign Requirements Currently, numerous sections of the Traffic By-law identify regulations or prohibitions that are not effective unless authorized signs have been installed. However, the signage requirement is not clearly identified within the specific section it applies to but rather in an independent section (Section 46) at the end of the by-law. Staff propose to clearly identify the specific authorized sign installation requirements within each applicable by-law section by amending Section 46 and the Sections 14, 16, 17, 18, 20, 21, and 23 to include the words: "Where authorized signs that clearly indicate the regulation have been installed": Report OES 02-08 May 12, 2008 Subject: Amendment to Traffic & Parking By-law No. 6604/05 Page 6 "?? 0.., ,_. ,j ... (b) Boulevard Parking Currently the Traffic By-law prohibits parking on boulevards. However, because boulevard parking has recently been incorporated within the Millenium Square Marshall Homes project along Liverpool Road, an amendment to Traffic By-law is necessary. Staff propose the following amendment: 15. No person shall park any vehicle on a highway, ... (i) on any boulevard unless authorized signs are installed which indicate that parking is permitted on that side and between those limits set out in Columns 1, 2 and 3 of Schedule 13 during the times or days set out in Column 4 of Schedule 13; (c) No Parking Near Supermailboxes and Transit Stops In order to address Municipal Law Enforcement Services concerns and complaints received from the public with respect to access difficulties caused by vehicular on street parking, staff propose an amendment to Section 15 of General Stopping and Parking Regulations of the Traffic By-law which would prohibit on street parking within 3 metres of a supermailbox or a transit stop. (d) General Stopping and Parking Regulations Concerns have been voiced by municipal crossing guards that the "No Stopping" distance adjacent to crosswalks at locations with either excessive vehicular speeds or reduced visibility due to roadway alignment conditions (bends) is deemed to be insufficient. Consequently, staff propose that the distance be increased from 10m to 30m through an amendment to clause 13(2)(c). (e) Parking/Stopping During Winter Snow Clearing Operations As an enforcement improvement initiative requested by Municipal Law Enforcement Services staff, a minor change is proposed to the General Stopping and Parking Regulations section of the Traffic By-law. Currently, clause 13(2)(d) of the Traffic By- law prohibits parking any vehicle on a highway "while salt or sand is being applied to, or when snow is being ploughed or removed from, any part of a highway". A minor change to this section is required to make it clear that the snow clearing operations do not have to be on the street being ticketed. (f) Commercial Vehicles In order to improve enforcement capabilities, by-law staff have requested a clarification to the definition of "commercial vehicles". The.intent is to, ~ i I Report OES 02-08 May 12, 2008 Subject: :~ J1 -......) ,-!" Amendment to Traffic & Parking By-law No. 6604/05 Page 7 . allow for a simpler means of capturing complex vehicles and/or combination of vehicles (i.e. commercial pickup and landscape trailer) which are currently excluded from the existing by-law definition; . clarify that the restriction also applies to oversize vehicles; and . eliminate the existing exclusion within industrial areas. Staff propose that section 22 of the Traffic By-law be replaced with the following: COMMERCIAUOVERSIZE VEHICLES 22. (1) In this section, "commercial/oversize vehicle" means any vehicle or a combination of a vehicle and a trailer which exceeds 6.7 metres in length or has more than 4 wheels and is designed or operated for a commercial purpose. (2) No person shall park any commercial/oversize vehicle on any highway unless the commercial/oversize vehicle is actually engaged in the loading and unloading, delivery and receipt of goods, wares, merchandise or passengers to adjacent premises. Attachments: 1. General By-law Corrective Amendments Justification 2. Draft Amending By-law 3. Bill 169 - Subsections 17 (1) to (8) 4. Liverpool Road - Proposed Traffic Controls Sketch Prepared By: Approved I Endorsed By: Everett Bunts Director, Operations & Emergency Services Richard W. Holborn, P. Eng Division Head, Municipal Property & Engineering RH:mp/ks Report OES 02-08 May 12, 2008 Subject: Amendment to Traffic & Parking By-law No. 6604/05 Page 8 ,,) :~> RH:mp/ks Attachments Copy: Chief Administrative Officer Manager, By-law Services Superintendent, Municipal Operations Recommended for the consideration of Pickering C~~y{;6U cil "// " ,. , , \h ....... .... ITEM No Stoppinq - Schedule 1 Parkside Drive No Parkinq - Schedule 2 Balaton Avenue Balaton Avenue Liverpool Road Stop Siqns - Schedule 7 Atwood Crescent @ Whites Road (N&S) Avonmore Square @ Valley Farm Road Halsey Lane @ Abbey Road Honeywood Crescent @ Deerbrook Drive (N&S) Poppy Lane @ Lodge Road (east Intersection) / l;~~~ 02-0~ / ::L- GENERAL BYLAW CORRECTIONS CHANGE JUSTIFICATION Monday to Friday Omitted in original by-law text Deletes section which conflicts with No Stopping By-law Adds omitted sections of By-law 6323/04 Update to eliminate the conflict with the permitted boulevard parking scheme as implemented in the Liverpool Road Marshall Homes project and the no parking provisions of the current traffic by-law Correct Whites Road reference (as Regional) to Atwood Crescent Add reference as omitted in original Consolidation By-law Correct Halsey Avenue reference to Halsey Lane Correct Honeywood Drive reference to Honeywood Crescent Correct west intersection reference to east Correct southbound reference to eastbound Speed Limits - Schedule 9 Dixie Road Notion Road Secord Street Seguin Square Senator Street Shademaster Drive Twyn Rivers Drive I 2. "2. OES (J;;.-<;~ ) Add reference as omitted in original Consolidation By- law submission Correct 40 km/h reference to 50 km/h Add reference as omitted in original Consolidation By- law submission Add reference as omitted in original Consolidation By- law submission Add reference as omitted in original Consolidation By- law submission Add reference as omitted in original Consolidation By- law submission Incorrectly labeled in original Consolidation By-law MENl :L _..1 OE~ -D2.0'i /0 ! t\ , .~ ~.~ THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. /08 Being a by-law to amend By-law No. 6604/05 WHEREAS By-law No. 6604/05 provides for the regulation of traffic and parking on highways, private property and municipal property within the City of Pickering; and WHEREAS the City wishes to amend By-law No. 6604/05. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. By-law No. 6604/05 shall be amended as set out in sections 2 through 20 of this by-law. 2. Section 8 is repealed and the following substituted: 8. The Director is authorized to, (a) place, erect and maintain such signs as are required to give effect to the provisions of this by-law; (b) designate a highway or portion of a highway as a construction zone; and (c) designate the rate of speed for motor vehicles driven in a construction zone. 3. Clauses (c), (d) and (e) of subsection 13(2) are repealed and the following substituted: (c) within 10 metres of a crosswalk or, where authorized signs to that affect are erected, within a distance of up to 30 metres of a crosswalk; (d) while salt or sand is being applied to, or when snow is being ploughed or removed from, any highway in the City; (e) in such a manner as to interfere with seasonally required road maintenance activities including snow ploughing and or removal, sanding, salting and sweeping; r/~ E f\,; "1 t 2. REPORT# (jt2S, ()2-{)~ ~ ,.LfJ.__._ Page 2 By-law No. ~,"! , .., '... \,4 ....) , 4. Section 14 is repealed and the following substituted: 14. Where authorized signs that clearly indicate the regulation have been installed, no person shall stop a vehicle on a highway between the hours of 8:30 a.m. and 4:30 p.m., Monday to Friday inclusive, on either side of a highway or portion of a highway that is adjacent to a school. 5. Sections 15, 16, 18, 20, 21 and 23 are amended by adding the words "Where authorized signs that clearly indicate the regulation have been installed" prior to the following words "no person shall". 6. The following clause is added to Section 15: (b.1) within a distance of 3 metres of a supermailbox or transit stop; 7. Clause (i) of Section 15 is repealed and the following substituted: (i) on any boulevard unless authorized signs are installed which indicate that parking is permitted on that side and between those limits set out in Columns 1, 2 and 3 of Schedule 13 during the times or days set out in Column 4 of Schedule 13. 8. Section 17 is repealed and the following substituted: 17. (1) No person shall park or stop any vehicle on municipal property where, by means of one or more authorized signs, it is indicated that parking or stopping is not permitted. (2) Where authorized signs which clearly indicate the regulation have been installed, no person shall park on municipal property between the hours of 1 :00 a.m. and 5:00 a.m. 9. Section22 is repealed and the following substituted: COMMERCIAL/OVERSIZE VEHICLES 22. (1) In this section, "commercial/oversized vehicle" means any vehicle, or a combination of a 'vehicle and a trailer that exceeds 6.7 metres in length or has more than 4 wheels and is designed or operated for a commercial purpose. (2) No person shall park any commercial/oversize vehicle on any highway unless the commercial/oversize vehicle is actually engaged in the loading and unloading, delivery and receipt of goods, wares, merchandise or passengers to adjacent premises. i'.', " ).. !(lREPORT#~ 02..-0~ .".3,LQ,- Page 3 By-law No. , , ,I :\ t \.' 10. Section 33 is repealed and the following substituted: COMMUNITY SAFETY ZONES 33. (1) In this section, "community safety zone" has the same meaning as in the HT A (2) Where authorized signs are displayed, highways and sections of highways as described in Columns 1 and 2 of Schedule 14 are designated as community safety zones during the prohibited times and days as set out in Column 3 of Schedule 14. 11. Sections 34 and 35 are repealed and the following substituted: REDUCED LOAD HIGHWAYS 34. For the purposes of subsections 122(1), (2) and (3) of the HTA, the reduced load period shall be that period commencing on March 1st of each year and ending on April 30th of each year. 35. The reduced load period designation shall apply to all highways save and except those highways or portions of highways set out in Schedule 12. 12. Section 46 is repealed and the following substituted: 46. Sections 25, 28, 29, 31, 32, 33 and 34 shall not be effective unless authorized signs that clearly indicate the regulation or prohibition have been erected. 13. Schedule 1 is amended as follows: SCHEDULE 1 NO STOPPING COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 HIGHWAY SIDE LIMITS (FROM/TO) OR DAYS PROHIBITED TIMES DELETE Parkside Drive West Millbank Road to Pebble Court 8:00 am to 5:00 pm ADD Parkside Drive West Millbank Road to Pebble Court 8:00 am to 5:00 pm Monday to Friday By-law No. :A , .__;5', ..lJ.I;S 0 2.. () ~ /0 Page 5 'i ') Lt "'- 15. Schedule 7 is amended as follows: SCHEDULE 7 STOP SIGNS COLUMN 1 COLUMN 2 INTERSECTION COMPULSORY STOP FACING TRAFFIC DELETE Atwood Crescent @ Whites Road (north & south intersection) Halsey Avenue @ Abbey Road Honeywood Drive @ Deerl:5rook Drive (north & south intersections) Poppy Lane @ Lodge Road (west intersection) ADD Atwood Crescent, eastbound Halsey Lane, westbound Honeywood Drive, eastbound Poppy Lane, southbound Atwood Crescent @ Atwood Crescent (oulb) Avonmore Square @ Valley Farm Road Halsey Lane @ Abbey Road Honeywood Crescent @ Deerl:5rook Drive (north & south intersections) Poppy Lane @ Lodge Road (easl intersection) Atwood Crescent, eastbound Avonmore Square, westbound Halsey Lane, westbound Honeywood Crescent, eastbound Poppy Lane, eastbound By-law No. ..J.- __..~J€. REPORT#~ -62.-ui ..._.LQ Page 6 16. Schedule 9 is amended as follows: SCHEDULE 9 SPEED LIMITS COLUMN 1 COLUMN 2 COLUMN 3 HIGHWAY LIMITS SPEED DELETE Dixie Road Kitley Avenue to Finch Avenue Full limit (blank) 40 km/h Notion Road Twyn Rivers Drive Full limit 40 km/h ADD Dixie Road Kingston Road to Glenanna Road 60 km/h Kitley Avenue to Finch Avenue 60 km/h Full limit 40 km/h Full limit 40 km/h Full limit 40 km/h Full limit 40 km/h Hoover Drive to Altona Road 40 km/h Dixie Road Secord Street Sequin Square Senator Street Shademaster Drive Twyn Rivers Drive 17. Schedule 11 is repealed. 18. Schedule 12 is repealed and the following substituted: SCHEDULE 12 FULL LOAD HIGHWAYS COLUMN 1 COLUMN 2 HIGHWAY LIMITS (FROM / TO) Alliance Road Full limit I):) By-law No. ~ ",.,.7 ../(2, # ...Q1;-:S 02--0 8"' Page 7 l~ (~ COLUMN 1 HIGHWAY Church Street Clements Road Copperstone Drive Delta Boulevard Dersan Street Dillingham Road Dixie Road Esplanade North Esplanade South Feldspar Court Fifth Concession Road Glenanna Road Granite Court Guild Road SCHEDULE 12 FULL LOAD HIGHWAYS (continued) COLUMN 2 LIMITS (FROM I TO) Bayly Street (Regional Road 22) to south limit Full limit Full limit Full limit Full limit Full limit Finch Avenue (Regional Road 37) To south limit Full limit Full limit Full limit Brock Road (Regional Road 1) to 950 metres east thereof Kingston Road (Regional Hwy 2) To Pickering Parkway Full limit Kingston Road (Regional Hwy 2) to 120 metres north By-law No. :2 _w.~u oeS 02. ~&' ID Page 8 L1. COLUMN 1 HIGHWAY Ironstone Manor Jodrel Road McKay Road McPherson Court Montgomery Park Road Notion Road Orangebrook Court Pickering Parkway Plummer Street Quartz Street Salk Road Sandstone Manor Sandy Beach Road Sideline 16 Silicone Drive Squires Beach Road Third Concession Road Toy Avenue Valley Farm Road SCHEDULE 12 FULL LOAD HIGHWAYS (continued) COLUMN 2 LIMITS (FROM / TO) Full limit Full limit Full limit Full limit Full limit Full limit Full limit Full limit Full limit Full limit Full limit Full limit Full limit Highway 7 to 750 metres east ana north thereof Full limit McKay Road to Bayly Street (Regional Road 22) Brock Road (Regional Road 1) to 1200 metres west thereof Full limit Kingston Road (Regional Hwy 2) to Pickering Parkway ~ q ()E s 62.-0'6 16 By-law No. " , ".! C' Page 9 19. The following Schedule is added: SCHEDULE 13 PERMITTED BOULEVARD PARKING COLUMN 1 COLUMN 2 COLUMN 3 HIGHWAY SIDE LIMITS TIMES PROPERTY Liverpool Road West 70 metres north of the south limit to 20 metres north thereof, 135 metres north of the south limit to 80 metres north thereof, 225 metres north of the south limit to 85 metres north thereof Liverpool Road 55 metres north of the south limit to 35 metres north thereof, East 155 metres north of the south limit to 60 metres north thereof, 250 metres north of the south limit to 30 metres north thereof 20. The following Schedule is added: SCHEDULE 14 COMMUNITY SAFETY ZONES COLUMN 1 COLUMN 2 HIGHWAY LIMITS Dixie Road Glenanna Road to Kitley Avenue COLUMN 4 PERMITTED OR DAYS For a maximum of 3 consecutive hours from 5:00 a.m. to 1 :00 a.m. For a maximum of 3 consecutive hours from 5:00 a.m. to 1 :00 a.m. COLUMN 3 TIMES OR DAYS Anytime By-law No. 1- / (J 10 02~ ()2..-U ~ Page 10 /, r.t COLUMN 1 HIGHWAY Glenanna Road Glenanna Road Rosebank Road SCHEDULE 14 COMMUNITY SAFETY ZONES (continued) COLUMN 2 LIMITS Heathside Crescent to Brookshire Square Dixie Road to Listowell Crescent Strouds Lane to Charnwood Court Sheppard Avenue 135 metres east of Edmund Street to Whites Road Stouds Lane Autumn Crescent to Alder Court Twyn Rivers Drive Hoover Drive to Altona Road COLUMN 3 TIMES OR DAYS Anytime Anytime Anytime Anytime Anytime Anytime 21. This by-Law shall come into force on the day that it is passed. BY-LAW read a first, second and third time and finally passed this 2008. day of David Ryan, Mayor Debi A. Wilcox, City Clerk (} (': ) OE & -()2-G ~ II t.j Bill 169-TRANSPORTATION STATUES LAW AMENDMENT ACT Subsections 17 (1) to (8) 17. (1) Subsection 128 (1) of the Act is repealed and the following substituted: Rate of speed (1) No person shall drive a motor vehicle at a rate of speed greater than, (a) 50 kilometres per hour on a highway within a local municipality or within a built- up area; (b) despite clause (a), 80 kilometres per hour on a highway, not within a built-up area, that is within a local municipality that had the status of a township on December 31, 2002 and, but for the enactment of the Municipal Act, 2001, would have had the status of a township on January 1,2003, if the municipality is prescribed by regulation; (c) 80 kilometres per hour on a highway designated by the Lieutenant Governor in Council as a controlled-access highway under the Public Transportation and Highway Improvement Act, whether or not the highway is within a local municipality or built-up area; (d) the rate of speed prescribed for motor vehicles on a highway in accordance with subsection (2), (3.1), (4), (5), (6), (6.1) or (7); (e) the maximum rate of speed set under subsection (10) and posted in a construction zone designated under subsection (8) or (8.1); or (f) the maximum rate of speed posted on a highway or portion of a highway pursuant to section 128.0.1. (2) Subsection 128 (3) of the Act is repealed and the following substituted: Same (3) The rate of speed prescribed under subsection (2) or set under subsection (10) shall be 40, 50, 60, 70, 80, 90 or 100 kilometres per hour. (3) Section 128 of the Act is amended by adding the following subsection: Rate in traffic calming areas (3.1) Where the roadway of a highway, or of a portion of a highway, has physical impediments for the purpose of reducing traffic speeds to less than 40 kilometres per hour, the council of a municipality may by by-law prescribe a rate of speed of 30 kilometres per hour for motor vehicles driven on the highway or portion of the highway. ~ 2..- ocS -02:-0<1, ~ A n q -, (4) Subsections 128 (8), (9) and (10) of the Act are repealed and the following substituted: Construction zones (8) An official of the Ministry authorized by the Minister in writing may designate any part of the King's Highway as a construction zone, and every construction zone designated under this subsection shall be marked by signs in accordance with the regulations. Same (8.1) A person appointed by the municipality for the purpose of this subsection may designate a highway or portion of a highway under the municipality's jurisdiction as a construction zone, and every construction zone designated under this subsection shall be marked by signs in accordance with the regulations. Same (8.2) The presence of signs posted under subsection (8) or (8.1) is proof, in the absence of evidence to the contrary, of the designation of the portion of the highway as a construction zone, of the authority of the person authorized under subsection (8) or (8.1) to make the designation and of the speed limit set for the portion of the highway under subsection (10). Regulations Act does not apply (9) A designation under subsection (8) or (8.1) and the setting ofa speed limit under subsection (10) are not regulations within the meaning of the Regulations Act. Speed limit in construction zones (10) The person authorized under subsection (8) or (8.1) may set a lower rate of speed for motor vehicles driven in the designated construction zone than is otherwise provided in this section, and the speed limit shall not become effective until the highway or portion of it affected is signed in accordance with subsection (8) or (8.1), as the case may be, and with subsection (10.1). Speed limit signs in construction zones (10.1) Signs posting the maximum rate of speed at which motor vehicles may be driven in a designated construction zone may be erected in accordance with the regulations. (5) Subsection 128 (11) of the Act is repealed and the following substituted: By-laws, regulations effective when posted (11) No by-law passed under this section or regulation made under clause (7) (c) becomes effective until the highway or portion of it affected by the by-law or regulation, as the case may be, is signed in accordance with this Act and the regulations. 3 3 OES .()2:--0 <i L-j 'JU (6) Subsection 128 (13) of the Act is amended by striking out the portion before clause (a) and substituting the following: Fire department vehicles and police vehicles (13) The speed limits prescribed by this section or by a regulation or by-law passed under this section or set under section 128.0.1 do not apply to, (7) Subsection 128 (14) of the Act is repealed and the following substituted: Penalty (14) Every person who contravenes this section or any by-law or regulation made under this section is guilty of an offence and on conviction is liable, where the rate of speed at which the motor vehicle was driven, (a) is less than 20 kilometres per hour over the speed limit, to a fine of $3 for each kilometre per hour that the motor vehicle was driven over the speed limit; (b) is 20 kilometres per hour or more but less than 30 kilometres per hour over the speed limit, to a fine of$4.50 for each kilometre per hour that the motor vehicle was driven over the speed limit; (c) is 30 kilometres per hour or more but less than 50 kilometres per hour over the speed limit, to a fine of$7 for each kilometre per hour that the motor vehicle was driven over the speed limit; and (d) is 50 kilometres per hour or more over the speed limit, to a fine of$9.75 for each kilometre per hour that the motor vehicle was driven over the speed limit. (8) Section 128 of the Act is amended by adding the following subsection: Penalty for speeding in construction zones (14.1) Every person who contravenes this section in a construction zone designated under subsection (8) or (8.1) when there is a worker in the construction zone is liable on conviction, not to the fines set out in subsection (14), but, where the rate of speed at which the motor vehicle was driven, (a) is less than 20 kilometres per hour over the posted speed limit, to a fine of double the fine set out in clause (14) (a) for each kilometre per hour that the motor vehicle was driven over the speed limit; 3 '--I OES 02.-0 i t.f (b) is 20 kilometres per hour or more but less than 30 kilometres per hour over the posted speed limit, to a fine of double the fine set out in clause (14) (b) for each kilometre per hour that the motor vehicle was driven over the speed limit; (c) is 30 kilometres per hour or more but less than 50 kilometres per hour over the posted speed limit, to a fine of double the fine set out in clause (14) (c) for each kilometre per hour that the motor vehicle was driven over the speed limit; and (d) is 50 kilometres per hour or more over the posted speed limit, to a fine of double the fine set out in clause (14) (d) for each kilometre per hour that the motor vehicle was driven over the speed limit. I' ~) .( ATTACHMENT NO.4 to OES 02-08 Page 1 of 1 Wharf St. D r::l Do LEGEND S1 S5 5>6 5' Permitted Boulevard 3 Hour r,.,1aximunl Parking Limit No Stopping Umlt f; Existing Lightpole EXisting Tree OPERi~TIONS &: E\,,1ERGENCY SERViCES DEFI\RTMENT PRDPUF'" ['. 0"/1",1')" LIVERPOOL ROAD PROPOSED TRAFFIC CONTROLS Citq c~ REPORT TO EXECUTIVE COMMITTEE I'~ >:' I PICK Report Number: OES- 07-08 Date: May 12, 2008 , '! I ....i From: Everett Buntsma Director, Operations & Emergency Services Subject: Regional Cycling Plan File: A-1440 Recommendation: 1. That Report OES-07-08 regarding the Regional Cycling Plan be received; and 2. That Council endorse staff comments as provided with the report and that Report OES-07-08 be forwarded to the Regional Municipality of Durham. Executive Summary: In 2005, the Region of Durham (via Report No. 2005-J-23) proposed the establishment ot policies and strategies to build and promote a regional network of on and off road cycling routes and facilities. The Region retained Marshall Macklin Monaghan as their consultant to undertake the Regional Cycling Plan Study with an objective to develop a 'Cycling Plan' across the Region integrated with local municipalities. In the fall of 2007 the Region of Durham published the Durham Cycling Plan Study prepared by their consultants and requested area municipalities to provide comments and recommendations by March 15, 2008. As illustrated in Region of Durham's Report No. 2007-J-23 dated: June 12, 2007, the cycling plan (via short and long term strategies) identifies financial and administrative responsibilities for the creation of routes, both currently existing and future proposed which link local municipal systems, transit routes and pedestrian corridors within public lands and right-ot-ways to promote alternative modes of transportation. As the Regional Cycling Plan Study initiative is nearing completion, the Region has requested municipal comments. Having reviewed the document, staff noted that the proposed cycling plan promotes corporate sustainability objectives and works towards the creation of an efficient, affordable and accessible transportation environment. In support of the Regional Cycling Plan, staff hereby presents an update on the study and comments for information and endorsement prior to issuance to the Regional Municipality of Durham-Works Department. Report OES- 07-08 May 12, 2008 Subject: Regional Cycling Plan Page 2 ;-- /, '') il Financial Implications: The Regional Cycling Plan Study recommends that: . the Region should fund the entire cost of all on-road cycling network segments on Regional Roads . the Region should contribute fifty percent of the cost for new or adjusted pavement markings and cycling network signing for on-road routes falling under the jurisdiction of local municipalities, and . the Region should consider cost sharing off-road network segments on a project- by-project basis, with other groups, such as local municipalities etc. when funding is available . Table 7-2 of the Regional Cycling Plan Study shows the proposed cost associated to the City of Pickering as per Regional Cycling Plan:- TOTAL COST $ 3,432,410 ADJUSTED COST TOTAL' $ 3,378,205 *adjusted total cost table assumes Regional cost sharing formula as in Appendix B of the Cycling Plan Report (Attachment #2 of this report). The total adjusted cost' for the City of Pickering (as proposed in the consultant's report) is $3,378,205 for the period of 2008 to 2032 based on the following unit prices: FACILITY TYPE Multi-use Trail Bike Lane Road Widenin Bike Lane Road Widenin Paved Shoulder Bikewa Si ned ani Route COST/Km $ 150,000 $ 10,000 $ 425,000 $ 55,000 $ 1,650 1Cost for facility in both directions * Total Adjusted Cost = assumes Regional Cost Sharing Formula) However, this cost does not include property acquisition and nor does it contain structural improvement, utility relocations and/or environmental assessments (if needed). The cost of all of these works could be significant depending on the facility type. Although the plan includes a cost sharing strategy to encourage the implementation of proposed regional network segments on lands not owned by the Region, the cost sharing measures for off-road network segments on a project-by- project basis, with other groups and local municipalities needs to be strengthened more in detail. While it is understood that there is a significant cost associated with the plan, the City of Pickering will be reviewing proposed cycling plans recommended by Region and will continue to work towards it as well as investigate alternative funding sources to assist in financing the proposed Regional Cycling Plan. CORP0227-07/01 revised Report OES- 07-08 May 12, 2008 Subject: Regional Cycling Plan Page 3 ) Based on the above, it is evident that further investigation is necessary in order to look at additional funding sources. Sustainability Implications: The "Regional Cycling Plan Study" is planned to shape an opportunity for future sustainable planning in Region of Durham. The goals of the study promote energy efficient and environmentally conscious alternative modes of transportation which mirror economic, environmental and social corporate sustainability objectives. The study also recommends that Region of Durham should enhance its commitment to bicycle safety programs. A more comprehensive effort by the Region will be required to influence the public that cycling is not only a feasible mode of transportation but a safe and more sustainable alternative to the automobile for short distance trips. Background: The Region of Durham through its various strategies desires to establish a region-wide network of on and off-road cycling routes and facilities for everyday transportation and enjoyment purposes. The need and justification of the Regional Cycling Plan is also highlighted in Section 3.2.3 of the Region's Transportation Master Plan (RTMP) recognizing that cycling and walking are sustainable and environmentally friendly modes of transportation concentrating actively on the local municipal road and path systems. The Region retained Marshall Macklin Monaghan as their consultant to undertake the Regional Cycling Plan Study with an objective to develop a 'Cycling Plan' across the Region integrated with local municipalities. Regional Council on June 20, 2007 (via Report No. 2007-J-23) passed the Joint Commissioner's Report on the Status of the Regional Cycling Plan Study which outlines that cycling is the most energy efficient mode of transportation and is not only a popular recreational activity but also an efficient, affordable and accessible mode of transportation in today's world. On September 26, 2007 City received a copy of the Regional Cycling Plan Study report and appendices prepared by Marshall Macklin Monaghan for review and comments. The Region further requested municipal comments and recommendations on the plan and plan implementation including priorities and financing options by October 15, 2007. In response to Municipalities request to extend the comments submission deadline, the regional staff further requested area municipalities to provide comments and recommendations by March 15, 2008. Attachment #1 to this report provides a summary of the recommended routes in the City of Pickering. Attachment #3 is a map of the proposed Regional Cycling Plan. The City Staff had a comprehensive review and analyzed that a more comprehensive effort by the Region will be required to influence the public that cycling is not only a feasible mode of transportation but a safe and desirable alternative to the automobile for short distance trips. Motorists and cyclists need to be better educated about how to coexists on a shared facility which includes educating cyclists about proper use of the bike lanes and to obey all traffic rules and regulations. The motorists in turn, should be trained or educated not to pull into or park on the designated bike lanes and to be more CORP0227-07/01 revised Report OES- 07-08 May 12, 2008 Subject: Regional Cycling Plan Page 4 :) c~ cautious and courteous around cyclists. The proposed plan which is recommended to be implemented in two phases; short term (2008-2012) and long term (2013 - 2032) is further categorized into the following three categories:- Class 1 - Multi-Use Trails The Region of Durham is planning to build 306 kilometers of multiuse trails within the entire region in a span of twenty five years. As pointed out in the Region's Study, Multi use trails will be facilities which are entirely separate from the traveled portion of a roadway. They may be in the form of a boulevard trail in a public road right-of-way or greenway/abandoned rail corridor. Class 2 - Bike lanes and Paved Shoulder Bikeways The Region is planning to build 122 kilometers of bike lanes and 341.70 kilometers of paved shoulder bikeways within the entire region in a span of twenty five years. As pointed out in the Region's Study, bike lanes and paved shoulder bikeways are located in the traveled portion of the roadway and designed for one-way cyclist traffic. Bike lanes are typically located on urban streets with curbs, and paved shoulders are typically used to accommodate cyclists on rural cycling routes where no curbs exist. Class 3 - Signed Only Routes The Region is planning to build 538 kilometers of Signed Only Routes within the entire region in a span of twenty five years. On-Road bicycle routes denoted strictly with bicycle route signs and with no other physical changes to the roadway geometry as pointed out in the cycling study of Durham. The users are to share the pavement with motor vehicles and there are no special lane designations. The proposed routes in the Regional Cycling Plan Study address the integration of transportation network satisfactorily. More detail is required on how the proposed trails and/or cycling routes are adjusted in location to integrate with desirable access points within the existing and proposed neighbourhoods of the City within the cross regional connectivity. The Cycling network should be integrated with other modes of transportation particularly public transit which will help people to travel easily within and between urban centers throughout the Region as well as access other parts of GTA, and the report should strengthen a multi nodal system of interconnected trails which could facilitate permeability among and thorough neighbourhoods. The study proposes a lane space for bicyclists on the major street network where feasible but does not highlight how a pedestrian from the bicycle networks will be integrated into the future transportation planning. Such conflicts on trails can be a serious and a challenging issue at the same time. The City of Pickering is of opinion that the Region should develop some concrete strategies for the safety concerns and the pedestrians should be considered as a part of every roadway environment. Attention must be paid to their presence in rural as well as urban areas. Strategies should pertain to but not limited to:- . Street surroundings that are perceived as unsafe to pedestrian due to crash risk of bicycling, in other words bicycle and pedestrian collisions. CORP0227 -07 /01 revised Report OES- 07-08 May 12, 2008 Subject: Regional Cycling Plan Page 5 " " . Wide roads which are not easy for pedestrians to cross . Insufficient lane space for bikes, etc. City Staff recognizes multi use trails as an important tool in contributing non motorized transport but would like to see more details on the multi usage trails design which is built and maintained to minimize the conflicts between users. The study should also indicate the maximum length of linkages between neighbourhoods and what will be the measures adopted by the Region to avoid areas of high constraints while planning these multi usage trails. The proposed Cycling Plan is recommending that the City and Region should consider purchasing a 10m swath of land adjacent to the south side of Highway 407 right-of-way to ensure east-west connectivity for non-motorized travel. At this point of time the captioned segment is being examined by the Province under Seaton's Natural Heritage System (Master Trails Plan). Similarly, the plan also recommends that the Region works closely with its respective local municipalities to develop a strategic plan in creating Bicycle User Groups providing advice and assistance to workplaces for developing a plan for provision of cycling trip end facilities. However it does not clearly indicate what the Region's Policy will be on end trip facilities or what strategy will be processed along with its financial implications. The City of Pickering considers the Regional Cycling Plan as a sustainable strategy of the Region of Durham and is willing to work with the Regional staff to shape it in a true form of reality. However staff suggests that it needs further concentration on program development and operations funding to ensure its successful implementation. It is recommended that the Region should arrive with a broad and comprehensive transportation plan focusing all the major concerns fully addressed and completely integrated in local planning, design, and construction of the proposed cycling plan. Moreover issues like reduced traffic congestion, road and parking facility savings, reduced air and noise pollution, more efficient land use and last but not the least financial savings be addressed in more detail. The implementation strategy for the Proposed Cycling Plan identifies the phasing but does not actually talk about priorities. This consideration must be emphasized. The gaps should be identified in the local network followed by its remedial measures. City Staff also proposes that the Region should certainly focus on psychosocial effects on their proposed plan since certain patterns of transportation have a lot of effect on human behavior including risk taking, aggressive behavior, etc. CORP0227-07/01 revised Report OES- 07-08 May 12, 2008 Subject: Regional Cycling Plan Page 6 ~~') ;-~, , ' The City Staff would like to carry out a detailed assessment of the proposed plan associated to the financial implication. Also it is expected that a formal implementation strategy needs to be developed by the Region of Durham identifying the cost of the proposed network along with its priorities (short and long term) and an opportunity be given to review the same. Attachments: 1. Summary of Recommended Routes in Pickering 2. Appendix 'B' of the Durham Cycling Plan Study 3. Proposed Regional Cycling Plan illustrating 'Routes by Facility Type' Prepared 114 Approved/Endorsed By: Kashif Shaikh, M.Eng Coordinator, Transportation Engineering Everett Buntsma Director Operations & Emergency Services KS Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council // // -"7-- -- "7 / "t.--- -& Tomas J. Quinn, MR, Chief Administrative Officer "/ CORP0227 -07 /01 revised ATTACHMENT #1 TO Report OES 07-08 Page 1 of 3 SUMMARY OF RECOMMENDED ROUTES IN PICKERING ;., ,:) ..i ' Figure A7 of the Regional Cycling Plan Study illustrates bike lanes, proposed signed only routes, paved shoulder bikeways, and multi usage trails all across Durham Region. The staff at City of Pickering did a comprehensive review for its respective jurisdiction and tabulated it along with the phasing strategies as described by the consultant. Following is our review:- Proposed Bike Lane falling in jurisdiction of the City of Pickering (1.5m from edge of gutter) REGION'S S. No. STREET NAME SEGMENT ROAD IMPLEMENTATION JURISIDCTION PLAN (Fig 7.1 of Cycling Report) 1 Altona Road Kingston Road to Region of Durham Phase 2 Finch Avenue 2 Finch Avenue Brock Road to West of Region of Durham Phase 2 Whites Road 3 Kingston Road East of Altona to Ajax Region of Durham Phase 2 Municipal boundarv 4 Liverpool Road Finch Avenue to North Region of Durham Phase 2 of Bayly Street 5 Liverpool Road South of Bayly Street City of Pickerinq Phase 2 Total cost for the above works (0.80 km) are estimated to be $8000.00 As illustrated in Appendix 'B' of the Report Proposed Signed Only Route falling in jurisdiction of the City of Pickering REGION'S S. No. STREET NAME SEGMENT ROAD IMPLEMENT A TION JURISIDCTlON PLAN (Fig 7.1 of Cycling Report) 1 Brock Road North of Eighth Concession Region of Durham Phase 2 to Uxbridge Pickering Townline 2 Douglas Avenue South of Bayly Street City of Pickerina Phase 2 3 Fifth Concession Brock Road to West of Lake City of Pickering except 2 km Phase 1 Ridge Road 4 Finch Avenue West of Whites Rd to Brock Region of Durham Phase 1 Road 5 Granite Court South of Railwav Corridor City of Pickerinq Phase 1 6 Greenwood Road Fifth Concession to Highway City of Pickering Phase 1 7 7 Hiqhway 7 Greenwood to Westnev City of Pickering Phase 1 8 Kinsale Road Fifth Concession to Highway City of Pickering Phase 1 7 9 Liverpool Road South of Bayly Street City of Pickerina Phase 2/ Phase 1 10 Ninth Concession Rd Central Street Region of Durham Phase 1 (Hwy5) 11 Rosebank Road Markham Pickering City of Pickering Phase 1 Townline to Waterfront (Multi usaae trails) 12 Rougemount Drive Altona to Water front (multi- City of Pickering Phase 1 usage trails) 13 Seventh Concession Lake Ridge Rd to Brock Rd (i) Lake Ridge to Westney = Phase 1 City of Pickering (ii) Westney to Brock Road = ATTACHMENT #1 TO Report OES 07-08 Page 2 of 3 [J REGION'S S. No. STREET NAME SEGMENT ROAD IMPLEMENT A TION JURISIDCTION PLAN (Fig 7.1 of Cycling Report) Reqion of Durham 14 Sheppard Avenue Fairport Road to Markham City of Pickering Phase 1 Pickerinq Townline 15 Westney Road North of Seventh i) N of Seven Concession to Phase 1 Concession to Uxbridge Hwy 5 = City of Pickering Pickering Townline ii) Hwy 5 to Uxbridge Pickering Townline Reqion of Durham 16 Ninth Concession Rd Central Street Region of Durham Phase 1 (Hwy 5) Total cost for the above works (32.10 km in Phase-1) are estimated $ 52,965.00 and for (3.30 km in Phase II) are estimated $ 5,445.00. As illustrated in Appendix '8' of the Report Proposed Paved Shoulder Bikeway falling in jurisdiction of the City of Pickering (1.5 to 2.0 meters depending on posted speed limit and AADT) REGION'S s. No. STREET NAME SEGMENT ROAD IMPLEMENTATION JURISIDCTION PLAN (Fig 7.1 of Cycling Report) 1 Altona Road Finch Avenue to Region of Durham Phase 2 Whitevale Road/ Fifth Concession 2 Bayly Street Church Street to Brock Region of Durham Phase 2 Road 3 Brock Rd Bayly St to Multi usage Region of Durham Phase 1 trail (Waterfront) 4 Brock Road South of Rossland Rd Region of Durham Phase 2 to South of Ninth Concession 5 Fifth Concession Altona Rd to Markham Region of Durham Phase 2 Pickerinq Townline 6 Highway 7 Kinsale to Lake Ridge Province of Ontario Phase 2 Rd 7 Lake Ridge Rd Seventh Concession to Region of Durham Phase 2 Uxbridge Pickering Townline 8 Ninth Concession Rd Central Street to Region of Durham Phase 1 (Hwy 5) Markham Pickering Townline 9 Ninth Concession Rd Central Street to Lake Region of Durham Phase 2 (Hwv5) Ridqe Road 10 Third Concession/ West of Brock Road to Region of Durham Phase 1 (Rossland Road) Municipal boundary with Town of Ajax 11 Westney Road Highway 7 to South of (i) Hwy 7 to Seven Phase 2 Eight Concession Concc. = Region of Durham (ii) Seven Concc. To Eight Concc. = City of Pickering Total cost for the above works (1.10 km in Phase-1) are estimated $ 60,500 and for (3.10 km in Phase II) are estimated $ 170,500.00. As illustrated in Appendix '8' of the Report ATTACHMENT #1 TO Report OES 07-08 Page 3 of 3 (-.\ \.1 Proposed Multi-use Trail (Off Road) REGION'S S. No. STREET NAME SEGMENT ROAD IMPLEMENTATION JURISIDCTION PLAN (Fig 7.1 of Cycling Report) 1 Bavlv Street Brock Rd to Liverpool Rd Reaion of Durham Phase 1 2 Bayly Street Liverpool Rd to Waterfront Reqion of Durham Phase1 3 Brock Road Bayly Street to South of Region of Durham Phase 1 I Phase 2 Rossland road 4 South of Future Potential future White Road Provincial Jurisdiction Phase 2 Hiqhway 407 to E of Sideline 16 5 South of Future Sideline 14 to Lake Ridge Provincial Jurisdiction Phase 2 Hiqhway 407 Road 6 Sideline 14 Hwy 7 to Seventh City of Pickering Phase 2 Concession 6 N of Waterfront Church Street to Liverpool City of Pickering Phase 1 Road 7 Whites Road Petticoat Creek to Taunton Region of Durham Phase 2 Rd 8 Hydro Lands On Hydro One Corridor Land Hydro One Phase 1 (Pickerina) Total cost for the above works (13.80 km in Phase-1) are estimated $ 2,076,000.00 and for (7.10 km in Phase II) are estimated $ 1,059,000.00. As illustrated in Appendix '8' of the Report Z POln~I.PI:~ 07-0g liJ., 6 :~ APPENDIX B Phase 1 Implementation Cost by Facility Type Class 1 Class 2 Class 3 -- Jurisdiction Bike Lane Adjusted Total Multi - Use Trail1 Paved Shoulder Bikeway Signed Only Route Total Cost % Pavement Marking + Signs Only Road Widening Required Cost1 Distance (Km) Cost Distance (Km) Cost Distance (Km) Cost Distance (Km) Cost Distance (Km) Cost 1 Region of Durham 0.0 $0 7.8 $78,000 17.6 $7,480,000 88.9 $4,887,850 109.7 $178,200 $12,624,050 $12,965,571 32% 2. Provincial 0.0 $0 0.0 $0 0.0 $0 0.0 $0 0.1 $99 $99 $99 0% 3 Local Municipal Ajax 290 $4,350,000 2.3 $23,000 00 $0 0.0 $0 4.3 $7,095 $4,380,095 $4,365,048 11% Brock 0.0 $0 0.0 $0 0.0 $0 3.6 $198,000 13.5 $22,193 $220,193 $191,096 0% Clarington 22.9 $3,435,000 0.0 $0 0.0 $0 0.0 $0 132.7 $218,955 $3,653,955 $3,544,478 9% Oshawa 11.3 $1695,000 1.1 $11,000 0.0 $0 0.0 $0 55.0 $83,325 $1,789,325 $1,742,163 4% Pickering 13.8 $2,076,000 0.0 $0 0.0 $0 1.1 $60,500 32.1 $52,965 $2,189,465 $2,157,483 5% Scugog 3.0 $450,000 0.4 $4,000 0.0 $0 0.0 $0 44.4 $73,260 $527,260 $488,630 1% Uxbridge 105 $1,579,500 0.0 $0 0.0 $0 0.0 $0 55.7 $91,905 $1,671,405 $1,625.453 4% \^Jhitby 9.4 $1,410,000 0.0 $0 0.0 $0 0.0 $0 268 $44,220 $1.454,220 $1,432,110 4% 4 Private 2.8 $420,000 0.0 $0 DO $0 0.0 $0 1.2 $1,980 $421980 $420,990 1% 5. Conservation Authority 10.9 $1,635,000 0.0 $0 0.0 $0 0.0 $0 1.3 $2,145 $1,637,145 $1,636,073 4% 6. Other Jurisdiction (York Region, Kawartha Lakes) 0.0 $0 0.0 $0 0.0 $0 0.0 $0 0.0 $0 $0 $0 0% 7. Other (Hydro Corridor, Railway) 63.7 $9,555,000 0.0 $0 0.0 $0 0.0 $0 0.0 $0 $9,555,000 $9,555,000 24% Total 177.4 Km $26,605,500 11.6Km $116,000 17.6 Km $7,480,000 93.57 Km $5,146,350 476.7 Km $776,342 $40,124,192 Indudesdistances for both off-road trails and trails in the road nghts-of-ways January 8, 2007 ~~~. ~~.,,"~.~ ........~...... "'" ~,,~..,,' ......",., ,'......... Facility Type Cost 1 Km1 Multi - Use Trail $150,000 Bike Lane (Road Widening Not Required) $10,000 Bike Lane (Road Widening Required) $425,000 Paved Shoulder Bikeway $55,000 Signed Only Route $1,650 Table 81: Phase 1 1m plementation Cost of Cycling Network by Facilty Type and Jurisdiction 1 Cost for facility in both directions 2 Assumes road does not require 'vVidening, or is already scheduled to be 'vVidened as per the Region's Capital Work Schedule, Therefore, the cost for the bike facility is based on the pavement marking , Note: Adjusted total cost table assumes Regional cost sharing formula (see section 7-4 of Regional Cycling Plan report), ; 1100~IOb5\'6-041~1 JDM-DBR {Durttam Bike Plan)\Report\F,r,al "epolt 2007\rinal Repor - Jan 2OC7'Flnal 2007 O1apters IPr.!fs)\Append,cesl.Append" Blre\%eJ Pc,ase 1 ('.<)'51 Tab'eJan B. 2oo7",s ~~ t-f:.. l~ Kf\ <::) ~ ~ CJ 'j< Phase 2/mplementation Cost by Facility Type Class 1 Class 2 Class 3 - Jurisdiction Bike Lane Adjusted Total Multi - Use Trail1 Paved Shoulder Bikeway Signed Only Route Total Cost % Pavement Marking + Signs Only Road Widening Required Cost1 Distance (Km) Cost Distance (Km) Cost Distance (Km) Cost Distance (Km) Cost Distance (Km) Cost 1. Region of Dumam 0.0 $0 22.4 $224,200 481 $20,446,750 166.2 $9,142,650 16.5 $27,225 S29,840,825 S30,255,698 49% 2 Provincial 64.5 S9,675,000 0.0 SO 00 SO 28.7 $1,578,500 0.0 $0 Sl',253,500 $11,253,500 18% 3. Local Municipal Ajax 5.0 $750,000 0.0 $0 0.0 SO 1.2 $66,000 0.0 $0 $816,000 $810,000 1% Brock 0.0 $0 0.0 $0 00 $0 12.8 $704.000 0.0 $0 $704,000 $640,000 1% Clarington 0.0 $0 0.0 $0 0.8 $340,000 05 $27,500 26.2 $43,230 $410,730 $382,615 1% Oshawa 0.0 SO 0.4 $4,000 2.7 $1,147,500 00 $0 4.1 S6,765 $1,158,265 $1,139,383 2% Pickering 7.1 $1,059,000 0.8 $8,000 0.0 $0 3.1 $170,500 3.3 $5,445 $1,242,945 $1,220,723 2% Scugog 00 SO 0.0 $0 0.0 $0 0.8 $44,000 0.0 $0 $44,000 $40,000 0% Uxbridge 0.0 $0 0.0 SO 0.0 $0 0.0 SO 10.9 $17,985 $17,985 $8,993 0% Whitby 21 $315,000 3.6 $36,000 14.0 $5,950,000 1.9 $104,500 0.8 $1,320 $6,406,820 $6,308,660 10% 4. Private 0.0 $0 0.0 $0 0.0 $0 0.0 $0 0.0 $0 $0 $0 0% 5. Conservation Authority 0.0 $0 0.0 $0 0.0 $0 0.0 $0 0.0 $0 $0 $0 0% 6. Other Jurisdiction (York Region, Kawartha Lakes) 0.0 $0 0.0 $0 0.0 $0 32.9 $1,809.500 0.0 $0 $1,809,500 $1,645,000 3% 7. Other (Hydro Corridor, Railway) 50.0 $7,500,000 0.0 $0 0.0 $0 0.0 $0 0.0 SO $7,500,000 $7,500,000 12% Total 128.66 Km $19,299,000 27.22 Km $272,200 65.61 Km $27,884,250 248.13 Km $13,647,150 61.8 Km $101,970 $61,204,570 Includes distances for both off-road trails and trllils in the rOlld ri ght-of-ways ---. -- .,..--- ------. -..-.... ~"... ,,~~~ Facility Type Cost I Km1 Multi - Use Trail $150,000 Bike Lane (Road Widening Not Required) $10,000 Bike Lane (Road Widening Required) $425,000 Paved Shoulder Bikeway $55,000 Signed Only Route $1,650 Table 82: Phase 2 Implementation Cost of Cycling Network by Facilty Type and Jurisdiction January 8, 2007 1 Cost for facility in both directions 2 Assumes road does not require INidening, or is already scheduled to be widened as per the Region's Capital Work Schedule. Therefore. the cost for the bike facility is based on the pavement marking and sign unit price , Note: Adjusted total cost table assumes Regional cost sharing formula (see section 7-4 of Regional Cycling Plan report), J ~OO4iot>"\16-0414' JDM.D8R {OIJrham 81KE> Oian)\Repor:\Flnal R..pO't 2ooN'lnal R..port. .'an 200i'f"nal 2007 ~aptef" :Pdf")\A:>p..ndlc~s\APP'mdix Blrev1soo Phase 2 Cost Table Jan 8 2007 xiS f....... -' , ~ 0J ~ ~ b :~ '(/\ C) "'-l 6- ~ Vv'idecurblane In conjunction wrth construction ofa new road Vv'idecurblane in conjunction with a road reconstruction project 4 VVide curb lane as a separale project or with road resurfacing Bike lane (15 10 1,8m both sides) (unrt price given for paint and not thermoplastic) Bike lane in conjunclionwith constructionofa new road Relro-frt (widen road) to add bike lane in conjunction with road reconstruction/resurfacing project Retro-Fit (widen road) and construct 1 .5m Bike lane wrth road resurfacing project 9 On-road signed-only route {rural area) 10 On-roadslgned-onlyrovtethroughresidential(urban)area{norepainting required) 11 Replace catch basin covers with bicycle friendly model 12 Construct median refuge 13 Construct pedestrian actrvntcd traffIC signal (IPS) 14 Constructconcretesidewalk 15 Construct pre-fabricated pedestrian overpass of major arterial Trail 1 Road transition Trail 1 Road transilion at existing signalized intersection At grade mid-block crossing 4 At grade railway crossing 5 At grade railway crossing with gate Belowgraderailwaycrossing Multi use subway under41ane road 1 Rough grading 2 Construct new stone dust limestone trail 3 Construct new asphalt trail UpQradinQ Qravel trail to tar and chil 5 Signboards for interpretive sign 6 Trailhead kiosk 7 Signboardsfortraithead kiosk sign 8 Major gateway 9 Trail directional sign 10 Trailmarkersign 1 Lockable gate {2perroad crossing) 2 Berming/boulders at road crossing 3 Granular parking lot at staging area (15 car capacity-gravel) 4 Metal offset gates 5 Page wire fencing 6 Chain link fencing Se~weathering steel truss pedestrian bridge Se~weathering steel truss pedestrian bridge 3 New boardwalk (pedestrian hght-duty) 4 New boardwalk (pedestrian Iight-duty) 5 New boardwalk (pedestrianlight-duty) 6 New concrete boxculverl (walkthrough) 7 Metalslairswith hand railing and gulterlo roll bicycle 8 Bicycle rack 9 Bicycle rack 10 Bicycle locker 11 Benches 12 Garbage container 13 Construct washroom building 14 Servicing ofpor1-o.let NOTES; 10000 LKM 150,000 LKM 425,000 LKM 550,000 LKM 165 LKM 1,650 eaCh 260 each 20,000 sach 60,000 LKM 75,000 each 750,000 each 2,500 each 3,000 each 5,000 each 100,000 each 250,000 each 500,000 each 1,200,000 LKM 12.000 LKM 100,000 LKM 150,000 LKM 12,000 LKM 45.000 LKM 10,000 - 150 each 165 each 100 each 600 each 800 each 3,000 each 2,000 each 15.000 each 150 each 75 each 2,000 each 500 each 10,000 each 1,200 LKM 12,000 LKM 50 ,000 LM 2,800 LM 1,800 LM 450 LM 600 LM 1,200 LM 10.000 erticalM 3,000 each 70 each 500 each 2,500 each 600 each 150 each 3,SOO each 600 see note 4 below, includes curb replacement, catch basin adjustments, iead extensions and driveway ramps includes signs ($2klkm both sides), stencils ($200 each x 10lkm 5fside) and markings ($1.30 LMlpaint x 2 sides) or $540 lM x 2 lor thermop~stic assumes 1 ,5m bike lanes on both sides of the roadway (1.5m x 2 sides - 3.0m) Includes asphalt, signs, pavement markings sub.base only see note 5 belowi includes the cost 10 adjust catch basins, lead extensions, new curbsldriveway ramps, asphalt and sub-base, pavement markings and signs price for two sides,assumessignsevery2km in rural areas average 5 signs Ikm 1 direction of travel (signs= $165,00each incl udinglabourandmaterials) average price for basic refuge varies depending on numberofsign~1 heads required one side of street only requirements vary widely and dependent on width of crossing and structure design and material,use price as general guideline only typically includes 3 bollards, warning signs, curb cuts an minimal restoration (30m trail) _ __ (al intersection with pedestrian crosswalk) typically inclUdes 6 bollards, warning signs and minimal restoration typically includes pavement markings, 6 bollards, warning signs, curb cuts and minimal restoration (median refuge island extra) fiashing lights, motion sensing switch (CN estimate) fiashing lights, motion sensing switCh and automatic gate (C,N, estimate) 3.0m wide. unlit culvert style approx 10m long for single elevated rai~aytrack guideline price for basic 3,3 m wide, lit includes levelling and packing after ievelling (3,Omwide) normal sile conditions (3.0mwide) normal sile conditions (3,Om wide) includes 1 coat primer and 2 coats surface (areas requiring ''trailhardening''-3.0m wide) price includes some upgrades 10 the base (3.Om wide) includes clearing and grubbing wrth minor regrading to eliminate high and low points (1.5m wide) trailside sign, 300mm x 300mm clw metal post perMTO. specsi sameasl above for structure, does not include design, or sign panels does not include graphic design does not include design and supply of signboards typical production cost, does not inclUde graphic design based on previousfyconstructed units bolJard I post I w IOOmm xl00mm marker bollard f post 1 w 100mm x100mm marker price indicated for one side of road {2 required perroadcrossing) price indicated for one side of road {2requlred perroad crossing) provide 4 ($4,80000) per crossing to create maze-type barrier range from $35,000 to $65,000 per lKM depending on height, gauge and srte iocation 3.5m wide 1.8mwide new construction includes floating foundation and decking 1.5mwide new construction- includesfuotingsanddecking 2.5mwide new construction includes footings and decking 30m wde crossing below major roadway 1.8m wide,galvanlzed steel stairs past and ring style stand holds 6 bicycles, price vanes depending on manufacturer price varies depending on manufacturer canbeasiowi'ls$250,OOfora "low tech" bench as high as $2,00000 for below grade, high capacity units wood structure wrthconcrete holding unitl perseason 1 Unit Prices Reflect 2(X)6 Dollars, and do not include the cost of property acquisi1lon, utility relocations, or major roadside drainage works, Addrtional properly acquisition solely fur the purposes of Implementing the bike facility could prove to be costly and is not recommended lKM" linear kilo metres lM = linear metres Road portion of projed inclUdes the CQsI to reGOnstrucl curbs. Cycling portion of project i"cludes the co:>1 tu adju:>l catch ba:>ins, lead exlen,-,ion:., and drivew(ly r(lmps No sidewalk replacement is included Road portion of project includes the cost to reconstrucl sidewalks (where required) and curbs. Cycling portion of project includes the cost to adjust catch basins, lead extensions, and driveway ramps Durham Regional Cycling Plan Table 83: Unit Cost Schedule January 8th, 2007 ~ ~ --$ C:> ft, V\ ~ -J I ~ ~ C}'. N...thCOneetllCl"lR,OI1:l ..",,;"/ / .... CIlI1I.-.1 // il ~ilr'"------ 'I --......... .....--- _ ",...Ih Jon~I~.n~~d,..c_ "_~!t',,R~.~ 1._ I 1 'I ~ ~ ]~ &1 ~:J 511 .il H . . . . . . . . . . II 1\ !I '\ I I I I I . CaumbuI RJad Reoiolllll Rd 3 " i Seventl Col"lOllaiOI"l RolIcI PICKERING ~ " ~ m C ~ · ff/l . ' ",):1, ! I I _I~: ~-;. . . !. I . .~ - IJ,""".," ~ -]s--~'- ''>--. REGIONAL CYCLING PLAN STUDY FIGURE A7: Pickering, Ajax ' Whitby,Oshawa ROUTES BY FACILITY TYPES Legend - - - . Municipal Boundary "."">N.,"""''''''' Highway 407 Extef1sion .,w....."".-~""., Unks (Conceptual) Bike Lane --- (1.5 metres from the edge of gutter) - Signed-only Route Paved Shoulder Bikeway {1.5 to 2.0 metres dependng on posted speed Omit aM MOD ..--.--.- Multi-use Tral (Off road) - - - . Potential Futu'e Routes z:;z;z Hydro On. Comdor land Railway ?:; ..~~ I i I !-IUv 9~ ! ~ i--- i I I ...<to o 2 4 ~-- 'km /!J~~ MMSh.1I Mncklln ~,:.7~'::'~-:-;-:.~~~~-~~ a ~ 6 ~ ..,.~ '~, 0\ Citq 0# REPORT TO EXECUTIVE COMMITTEE Report Number: OES 11-08 Date: May 12, 2008 ./ '.i tl / From: Everett Buntsma Director, Operations & Emergency Services Subject: Bay Ridges Road Restoration SR&R Bay Ridges Ltd. Cost Sharing Agreement Pre-Budget Approval for 2009 File: A-1440 Recommendation: 1. That Report OES-11-08 regarding the Bay Ridges Road Restoration and SR&R Bay Ridges Ltd. Cost Sharing Agreement be received; and 2. That the cost sharing estimate in the amount of $104,876.10 (GST extra) be approved and included in the 2009 Capital Budget Road financing to be from 2009 current funds; 3. That the Development Agreement with SR&R Bay Ridges Limited be amended to reflect the foregoing; 4. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto; Executive Summary: In 2007, SR&R Bay Ridges Ltd. proposed to re-develop the Bay Ridges Plaza. The project known as San Francisco by the Bay was required by The Region of Durham to replace portions of the existing sanitary sewer. The work to replace the sanitary sewer commenced in the winter months but due to wet ground conditions normal construction practices could not be implemented. In order to proceed this spring with the project the developer will have to restore the entire roadway from curb to curb. This restoration has far exceeded what was approved for the development, thus the developer SR&R Bay Ridges Ltd. is proposing a cost sharing agreement as the City's contribution toward the complete cost of the roads restoration. The developer wishes to proceed with the work now and wishes to have the cost sharing agreement with the City in place beforehand. The City will not expend any funds until 2009. Report OES 11-08 May12, 2008 Subject: Bay Ridges Road Restoration Page 2 1) ,'\ Financial Implications: In the 2009 Roads Capital Budget $105,000 will have to be allocated for this project. Financing is anticipated to be from the 2009 current funds most likely under the "Capital form Current" allocation. Sustainability Implications: The new road works will improve the traffic flow in these areas, enhancing the quality of life for the area residents. The new road works have an estimated life expectancy of 25 years. The net result of this will be lower maintenance costs and no further disturbance to the area residents for a number of years. Background: In 2007, SR&R Bay Ridges Ltd. proposed to re-develop the Bay Ridges Plaza. The project know as San Francisco by the Bay was required by The Region of Durham to replace the existing sanitary sewer on Wharf Street (west of Liverpool Road) Front Road (Annland Street to Browning Avenue) and Douglas Avenue ( Browning Avenue to Douglas Park). The work to replace the sanitary sewer commenced in the Winter months but due to wet ground conditions normal construction practices could not be implemented. In order to proceed with the project the developer is proposing to excavate the entire road from curb to curb and replace it with a new granular road base, new base asphalt and new top lift of asphalt. This restoration has far exceeded what was approved for the development, thus the developer SR&R Bay Ridges Ltd. is proposing a cost sharing arrangement with the City. The benefit to the City will be new roads that should not require any major repairs or further disturbances to the area residents for the next 20-25 years. The Developer is proposing a cost sharing arrangement with the City which could be accommodated in the existing Development Agreement as an amendment. The City would pay a percentage of the cost for the granular road base, base asphalt and top lift of asphalt. The percentage was determined by a consultant's review of the Developer's cost estimate on behalf of the City. The City's consultants review of the Developer's original cost sharing estimates can be found in attachment #1 which shows a reduction in the City's share of the cost from approximately $192,000 to $105,000. The amendment to the Development Agreement could identify the cost sharing and identify the maximum payment of approximately $105,000.00 in 2009. Upon review of the above documents staff recommends that the Development Agreement with SR&R Bay Ridges Ltd. be amended to include the proposed cost sharing agreement. CORP0227-07/01 revised Report OES 11-08 May12, 2008 Subject: Bay Ridges Road Restoration Page 3 b ,) Attachments: 1. Location Map 2. TSH correspondence regarding the review of the proposed cost estimate Prepared By: Approved/Endorsed By: .--/-- (, "j':' , . ..' \ If / ,? // /.- I ,/1. ;..1/ '/ t/ ~ d/~' J[ ,>'":.1 <-'-t' ~'--~+ Darrell Selsky // . Supervisor, Engineering & Gflpital Works _-:---~". ~..~ . ...... ---..... ,,'// Ii ~ ...,../ Everel(Buntsma Director Operations & Emergency Services Approved / Endorsed By: Approved / Endorsed By: /-- .~-'~:;. -'I '~. k... ~,--;;----_._._:;:::?'...~~ ~~? .", ~' "--~:~-".'-'~ Gillis Paterson Director, Corporate Services & Treasurer DS: Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council -\ /r CORP0227 -07 /01 revised I .... I UI ~L I lD 0 C r PATHMORE ~ GI LANE Q :;0 a z 0 Z I- ::J z <: 0 0 ~ HALLER w ::> z w ~ OLD Ul ~ :5 w 0 5> ::> 0::: 0 <{ 0 I.J... BROWNING AVE. Zw ~w 0::> -::J UlZ >z o..w O::w ~~ ~~ "T] STREET :;0 0 Z ---l ORCHARD AVENUE BOULEVARD AVENUE [I] LUNA CRT. FOXGLOVE 16 AVENUE I rrI ::E Ul o z tJ w 0::: I- Ul SHEARER LANE ....J o MONICA COOK ~ PLACE eJ > ::J ILONA PARK ROAD DRIVE w => z w ~ STREET STREET tJ ~I II w 0::: I- Ul J BROADVIEW STREET z I j 0 . 5 I <: m ANNLAND STREET OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION SCAlL: Il'~ APRIL 28 /2008 L:\I.Ipd:E\THEAlAnC MAPPING\WoPS\STREET BASE\Ofd:S DIRECTOR\ATTACHIIENr FOR REPORT\ N.T.S STREET I ATTACHMENT FOR OPERATIONS & EMERGENCY SERVICES REPORT BAY RIDGES ROAD RESTORATION OES-11-08 .. TIH t'iENTt+_~ iOREPORT# dES 1I-0~ / r' /2.- -- ~'-'-- Totten Sims Hubicki Associates 300 Water Street '7 Whitby, Ontario, Canada L 1 N 9J2 (905) 668-9363 Fax: (905) 668-0221 E-mail: tsh@tsh.cawww-tsh.ca engineers architects planners April 25th, 2008 City of Pickering One The Esplanade Pickering, Ontario, L 1 V 6K 7 Attention: Mr, Darrell Selsky Re: San Francisco By The Bay External Sanitary Sewer Proposed Road Improvement Cost Sharing Dear Sir: Further to your request, we have reviewed the proposal dated April 2nd, 2008 for cost sharing road improvements as a result of the construction of an external sanitary sewer to service the San Francisco By The Bay development. Our comments are as follows: 1. We believe half of the roadway width (4.0 m)will be lost to the sanitary sewer construction not 2.5 m as indicated in the analysis. Therefore, contractor to pay the full cost of 4.0 m of the road or 4/8 -= 50%. The City of Pickering and the Developer will share the cost of the remainder of 50%. Based on life expectancy of the road components, City' to pay 40% and 20% of the asphalt and granular quantities respectively as shown on Page 1 oftne estimate attached. 2. The lowering of manholes and catchbasins and subsequent raising to top lift asphalt should not be a City responsibility/cost. Without the sewer construction, Wt~ anticipate the City would rehabilitate the streets by removing the road base materials and reinstating all in the same year. The construction of the sanitary sewer trench results in the surface lift of asphalt being deferred for one year to allow for differential settlements to occur before placement of the top lift asphalt. 3. Cold planning is required due to placing 100 mm HL-8, then planning to allow for HL-3 placement. This should not be a City responsibility/cost for the reasons stated in 2. above. 4. Roadway lengths have been revised for Browning Avenue and Douglas Avenue from Browning Avenue to Holler A venue resulting in revised construction quantities. The attached road reconstruction estimate has been revised accordingly to reflect the City's responsibility/ cost in accordance with our recommendations above. If you have any questions on the foregoing, please contact the undersigned. Yours very truly, .~ D. C. Behm, P. Eng, DCB/dh Encl C\Documents and Settmgslchoalh\Mv Documents\Pickering San hancisco\Let-Selsky-SanFrancisco-Apr 25. 2008,doc ROAD RE-CONSTRUCTION ESTIMATE SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER CITY OF PICKERING SERNAS PROJECT NO.: 06483 APRIL 2, 2008 , ---.; ......._.i NOTES: ROAD WIDTH: 8.0m ~.o 4/5? -::. -:;-02. CONTRACTOR TO PAY FULL COST OF-2:5ffl OF THE ROAD: 2-:51&= ~ 4.0 1.(/ ~ ';-0/01 CITY OF PICKERING AND DEVELOPER TO SHARE COST OF THE REMAINDER OF THE &6m OF ROAD: 5.,e,/8 = ~/o COST SHARING BETWEEN THE CITY OF PICKERING AND THE DEVELOPER WILL BE PRO-RATED BASED ON THE AGE OF THE ROAD: ROADS BUILT IN 1988 -- :W YEARS OLD ~t? ASPHALT LIFE EXPECTANCY FROM CITY -- 25 YEARS ~ GRANULAR ROAD BASE UFE EXPECTANCY FROM CITY -- 50 YEARS DEVELOPER TO PAY COST EQUIVALENT TO THE REMAINING LIFE OF THE ROAD COMPONENTS b l~ CITY TO PAY COST EQUIVALENT TO THE EXPIRED LIFE OF THE ROAD COMPONENTS CITY SHARE: '5"'0 t.. Lfo 2.. ASPHALT: 20/25 x~1o =~ GRANULAR: 20/50 x.e&t-f~/o =~ sot 20 "2. DEVELOPER SHARE '5'"0 t.. 10 't ASPHALT: 5/25 x 68.75% =~o GRANULAR: 30/50 x~1o =~ 50 ~ ~o t ::: I c::::. ~ ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER Page 1 of 11 ROAD RE-CONSTRUCTION ROAD RE-CONSTRUCTION ESTIMATE SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER CITY OF PICKERING SERNAS PROJECT NO.: 06483 APRIL 2, 2008 EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % k:;ONTRACTOF % DEVELOPER % CITY WHARF ST. -. WIDTH = 8m I LENGTH = 179m ".5""'0 /0 it'D 9/~ 4~ 1 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' 1,435 m2 1.60 2,296.00 ~ 717.50 ~ 315.70 &&:-e- ~ OR TRENCH BACKFilL 4 Z'Z9' '0 b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' 1,435 m2 4.00 5,740.00 31.3 1793.75 13.8 789.25 6&G- -~ 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 1,435 m2 12.71 NOT EXTENDED ~ 20 Z5 Z;7. '~7 d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH 1,435 m2 8.11 11,637.85 31.3 3636.83 4800.61 ~ ~?O() 4:l 4'0 ,f 1~/. zz e) SUPPLY AND PLACE Hl-8 ASPHALT - 60 mm DEPTH 1,435 m2 11.03 15,828.05 31.3 4946.27 13.8 2176.36 ~ ~ 0 0 f) GRIND TOP ASPHALT AND DISPOSE OFF-SITE 1,435 m2 3.50 5,022.50 31.3 1569.53 13.8 690.59 "'''' " ....~~.... ....n RAISE MH'S & CEl'S TO SURFACE ASPHALT GRADE 0 Q g) MH 3 ea 250.00 750.00 31.3 234.75 13.8 103.50 rr " 'A"" r.... .~.~ . 'v ~ 494z'/4~ . h) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH 1 ,435 m2 8.61 12,355.35 31.3 3861.05 13.8 1698.86 ~ 67~5..4-4-- ASPHALT CEMENT AT $476 PER TONNE . CONTRACT UNIT RATE ~: ". ..~ \1 -1 -0 ~~ -0 o ~ =It ~I .:::::- I c:. .............; ROAD RE-CONSTRUCTION ESTIMATE ~. 06483 - SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER Page 2 of 11 ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % ~ONTRACTOf; % DEVELOPER % CITY FRONT ROAD: EASEMENT TO COMMERCE ST. - WIDTH = 8m , LENGTH = 189m ~ 9'~.~ 2 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' 1,510 m2 1.60 2.416.00 31.3 755.00 13.8 332.20 ~ 1328.88 OR TRENCH BACKFILL 40 Z414.'~'4 b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' 1,510 m2 4.00 6,040.00 31.3 1887.50 13.8 830.50 ~ 6622.09 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 1,510 m2 12.71 NOT EXTENDED Zo Z#4'. 1/2- d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH 1,510 m2 8.11 12,246.10 31.3 3826.91 41.3 5051.52 ~ 6d€HHl . LOWER MH'S & CEl'S TO BASE ASPHALT GRADE 0 0 e) CB 2 ea 750.00 1,500.00 31.3 468.75 13.8 206.25 ~~ n nn. nn ~ ("~'3./~ n SUPPLY AND PLACE HL-8 ASPHALT - 60 mm DEPTH 1,510 m2 11.03 16,655.30 31.3 5204.78 13.8 2290.10 .ee-,g. 91€9.12 " ~ g) GRIND TOP ASPHALT AND DISPOSE OFF-SITE 1,510 m2 3.50 5,285.00 31.3 1651.56 13.8 726.69 .. n n___ "7. - RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE h) MH 2 ea 250.00 500.00 31.3 156.25 13.8 68.75 .. n n+e.oo i) CB 2 ea 750.00 1,500.00 31.3 468.75 13.8 206.25 cc n 0,.,<: AA 4.0 ~.ZuJ. 4. * j) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH 1,510 m2 8.61 13,001.10 31.3 4062.84 13.8 1787.65 I~ 7169.51 ASPHALT CEMENT AT $476 PER TONNE * CONTRACT UNIT RATE ---....~ :~ ~"'r"'i- , I. .'" ....\ #=: , ~. .}J ~ ~;:x:; I ~ o :;lO -i =/:.' l 1m if I D 0<::. . ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER Page 3 of 11 ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % ~ONTRACTOF % DEVELOPER % CITY FRONT ROAD: COMMERCE ST. TO SA YVIEW ST. - WIDTH = 8m, LENGTH = 159m * "1-1. I' <J 3 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' 1,270 m2 1.60 2,032.00 31.3 635.00 13.8 279.40 ~ 1117.89 OR TRENCH BAO(FILL 40 '" IT. ~ b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' 1,270 m2 4.00 5,080.00 31.3 1587.50 13.8 698.50 .ee.o 2701.0Cl 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 1,270 m2 12.71 NOT EXTENDED ~ u>9. '4 d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH 1,270 m2 8.11 10,299.70 31.3 3218.66 41.3 4248.63 ~ 2l!1J2 42 LOWER MH'S & CB'S TO BASE ASPHALT GRADE 0 t) e) MH 2 ea 750.00 1,500.00 31.3 468.75 13.8 206.25 ~~ ^ n^~ ^^ n CB 3 ea 750.00 2,250.00 31.3 703.13 13.8 309.38 ~~.~ ,~~. .~~ 40 S'~.~'M SUPPLY AND PLACE HL-8 ASPHALT - 60 mm DEPTH 1,270 m2 11.03 14,008.10 31.3 4377.53 13.8 1926.11 .e&,G.. 77Q4.4/il It) ". A ~~ GRIND TOP ASPHALT AND DISPOSE OFF-SITE 1,270 m2 3.50 4,445.00 31.3 1389.06 13.8 611.19 cc n .~.~ RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE () e en !!. g) MH 4 ea 250.00 1,000.00 31.3 312.50 13.8 137.50 ee" h) CB 3 ea 750.00 2,250.00 31.3 703.13 13.8 309.38 ee" "".., t::f"\ * i) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH 1,270 m2 8.61 10,934.70 31.3 4c> 4.1.,;. <lc.~ 3417.09 13.8 1503.52 ~ 6011.g9- ASPHALT CEMENT AT $476 PER TONNE * CONTRACT UNIT RATE , k,., , ~ ~ b !<\t IV -.. c:::. ~ . -. -,,,,,,,,; ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER (.r Page 4 of 11 ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % CONTRACTOF % DEVELOPER % CITY FRONT ROAD: BA YVIEW ST. TO BROWNING AVE. - WIDTH = 8m, LENGTH = 99m 4. ~,,>. ~ 4 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' 790 m2 1.60 1,264.00 31.3 395.00 13.8 173.80 ss.o. e9f3.29 OR TRENCH BACKFILL "7~ /'z/d.D b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' 790 m2 4.00 3,160.00 31.3 987.50 13.8 434.50 ~ 1nS.QQ. 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 790 m2 12.71 NOT EXTENDED Z4 /$ I. ~,f d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH 790 m2 8.11 6,406.90 31.3 2002.16 41.3 2642.85 ~ 17131.Qg LOWER MH'S & CB'S TO BASE ASPHALT GRADE () t:) e) MH 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 rr" n rn n CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 .... " A ,n en g) DCB 1 ea 1,250.00 1,250.00 31.3 390.63 13.8 171.88 .... " con'7 ,.." ~ oS 4'.r. 4- h) SUPPLY AND PLACE HL-8 ASPHALT - 60 mm DEPTH 790 m2 11.03 8,713.70 31.3 2723.03 13.8 1198.13 ea.G- - . 47Q2.54 0 *' i) GRIND TOP ASPHALT AND DISPOSE OFF-SITE 790 m2 3.50 2,765.00 31.3 864.06 13.8 380. 19 rr n rn. "'7C= RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE (J ff) j) MH 1 ea 250.00 250.00 31.3 78.13 13.8 34.38 rr n ''>"'7 .." ~ .- ,~ .~v k) CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 ec= n A 1 ') en I) DCB 1 ea 1,250.00 1,250.00 31.3 390.63 13.8 171.88 rr con"'7 .." ~~.v 4.0 II Zob. 7(,. . m) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH 790 m2 8.61 6,801.90 31.3 2125.59 13.8 935.26 .ee.,g. d741.Qa ASPHALT CEMENT AT $476 PER TONNE * CONTRACT UNIT RATE '--..J ,....,. J ~ ~~ "'U o :Ai -I :t.i: ~ - --- , C::. ~ ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BYTHE BAY - EXTERNAL SANITARY SEWER Page 5 of 11 ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION / -~ QTY. UNIT RATE AMOUNT % CONTRACTOF % DEVELOPER % CITY I lfo I BROWNING AVE. - WIDTH = 8m, LENGT~ ~20 4'IZ. ~Q 40 ~4tJD 5 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' A?tJ m2 1.60 ~ 31.3 235.00 13.8 103.40 ~ ~ OR TRENCH BACKFILL Jm ll:t!fJ. ~ t) 4'~ $' /Z,.o. b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' -47Q. m2 4.00 1,889.99 31.3 587.50 13.8 258.50 -8e.,Q. 1 Q~~ 00 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 470 m2 12.71 NOT EXTENDED JZb ~~9J'.Z. Z() .5'/1, <J 4' d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH -47G- m2 8.11 a,811.7Q 31.3 1191.16 41.3 1572.33 ~ 1018.22 LOWER MH'S & CB'S TO BASE ASPHALT GRADE ~ e> e) MH 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 ~~ n ,~') ,::r' >u ./'5~~ '-.c 4 /41{,t.f4 n SUPPLY AND PLACE HL-8 ASPHALT - 60 mm DEPTH -47Q- m2 11.03 6,18tW. 31.3 1620.03 13.8 712.81 e&.Q 28€i1.2@ I> nn ~~. g) GRIND TOP ASPHALT AND DISPOSE OFF-SITE 470 m2 3.50 1,645.00 31.3 514.06 13.8 226.19 ~~ n vv.v RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE ~, ~ 0 h) MH 3 ea 250.00 750.00 31.3 234.38 13.8 103.13 vv.v .~.vv ~r.. ~7$"~ z. ~ /I~z. ,,~ . i) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH -.4Te- m2 8.61 4,046.70 31.3 1264.59 13.8 556.42 8&,Q 2225 69 ASPHALT CEMENT AT $476 PER TONNE * CONTRACT UNIT RATE ~ r i I~ ~., ~ . I Ie .. cr, IV \ C ~ ....,J ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BYTHE BAY - EXTERNAL SANITARY SEWER Page 6 of 11 ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % % DEVELOPER % CITY /y-r rv DOUGLAS AVE. : BROWNING AVE. TO OLD ORCHARD RD. - WIDTH = 8m, LENGTH =)1'5m 4tJ 74'z: 44 6 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' ~ m2 1.60 31.3 700.00 13.8 308.00 12~2 00 OR TRENCH BACKFILL [1&0 //~o ~~6:~Q+ I 113.81 I~I /~!r~. 0 b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' 1,400 m2 4.00 . . 31.3 1750.00 770.00 dOg9.99 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 1 ,400 m2 12.71 1/(. ~ d) SUPPLY AND PLACE GRANULAR 'A' -150 mm DEPTH ~ m2 8.11 31.3 3548.13 41.3 4683.53 ~ 312215 I/tltf/.rz LOWER MH'S & CB'S TO BASE ASPHALT GRADE () ~ e) MH 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 n CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 /~ /~ 794. .*1 {~~r,6Z g) SUPPLY AND PLACE HL-8 ASPHALT - 60 mm DEPTH -1,4GO- m2 11.03 31.3 4825.63 13.8 2123.28 ~ &> h) GRIND TOP ASPHALT AND DISPOSE OFF-SITE 1 ,400 m2 3.50 4,900.00 31.3 1531.25 13.8 673.75 i RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE ~ ~t i) MH 3 ea 250.00 750.00 31.3 234.38 13.8 103.13 .. - . j) CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 /1'0 Y?t! J, ~ I ,,; I .f9'.r. · k) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH .+,400. m2 8.61 12,964.99 31.3 3766.88 13.8 1657.43 .ee.,Q gG2~ 7Q ASPHALT CEMENT AT $476 PER TONNE I I I I I I I -:t 1<::> !n, iV" CONTRACT UNIT RATE I I I I I I I --- - , <:::.. '-X::, ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER Page 7 of 11 ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % CITY Is\. let I DOUGLAS AVE.: OLD ORCHARD RD. TO HALLER AVE. - WIDTH = 8m, LENGTH = 14e1Tr 17zi::i I 113.81 t; fl, Zo 7 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' 1.,.mJ m2 1.60 1,7Q2.gQ 31.3 560.00 246.40 lHl6.eQ OR TRENCH BACI<FILL lo:fo /"~{J 4.l'Z(). tt I 113.81 I~ /?t./.()~ b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' 1,129 . m2 4.00 1,189.09 31.3 1400.00 616.00 21e1.00 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR '8' - 300mm DEPTH 1,120 m2 12.71 NOT EXTENDED I.. ~ 0 .f 7 J;f. It) r:l /7J;/.;'6 d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH ~ m2 8.11 9,023 20 31.3 2838.50 41.3 3746.82 2<1Q7 ~Ll I~~ LOWER MH'S & CB'S TO BASE ASPHALT GRADE () e) MH 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 n CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 47'4'~/ g) DCB 1 ea 1,250.00 1,250.00 31.3 390.63 13.8 171.88 1..8~ /1 Ilz. 4~ ~ h) SUPPLY AND PLJ\CE HL -8 ASPHALT - 60 mm DEPTH -1,l2O- m2 11.03 31.3 3860.50 138 1698.62 67Q<1.<12 i) GRIND TOP ASPHALT AND DISPOSE OFF-SITE 1,120 m2 3.50 3,920.00 31.3 1225.00 13.8 539.00 ~I it> 1\, if RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE ........ ~ -- \ j) MH 3 ea 250.00 750.00 31.3 234.38 13.8 103.13 r-r-'" . .. ,............. ~ k) CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 ~ I) DCB 1 ea 1,250.00 1,250.00 31.3 390.63 13.8 171.88 . /oDtfO frzftl.J. 4ft1 ~ 7". $ m) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH 1,120 m2 8.61 Q,e1J.2Q 31.3 3013.50 13.8 1325.94 1i3Q3.7l3 ASPHALT CEMENT AT $476 PER TONNE CONTRACT UNIT RATE , , I I I I '-.' ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER ,-,C) Page 8 of 11 ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % ::;ONTRACTOF % DEVELOPER % CITY (} t DOUGLAS AVE. : HALLER AVE.TO FAIRVIEW AVE. - WIDTH = 8m, LENGTH = 47m 9.0 ~4~'4. 8 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' 375 m2 1.60 600.00 31.3 187.50 13.8 82.50 ~ hh () 880.00 OR TRENCH BACKFILL .rID ~,,~ . IJ(J b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' 375 m2 4.00 1,500.00 31.3 468.75 13.8 206.25 ~ 22~ 00 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 375 m2 12.71 NOT EXTENDED ,,~ ~.,J. Z,S d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH 375 m2 8.11 3,041.25 31.3 950.39 41.3 1254.52 l:l~6 '311 LOWER MH'S & CI3'S TO BASE ASPHALT GRADE . 0 e) MH 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 - vv.v ~ '~.vV f) CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 """ " A ...., "" g) DCB 1 ea 1,250.00 1,250.00 31.3 390.63 13.8 171.88 -- ~ ~^~ -~ ~ /'54. 1t h) SUPPLY AND PLACE HL-8 ASPHALT - 60 mm DEPTH 375 m2 11.03 4,136.25 31.3 1292.58 13.8 568.73 hh () 2274.QA 0 ~ i) GRIND TOP ASPHALT AND DISPOSE OFF-SITE 375 m2 3.50 1,312.50 31.3 410.16 13.8 180.47 -- vv.v ,~ .~~ RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE 0 C) j) MH 2 ea 250.00 500.00 31.3 156.25 13.8 68.75 vv.v ~, v.vv k) CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 "'r' ~ A^ ,..~ I) DCB 1 ea 1,250.00 1,250.00 31.3 390.63 13.8 171.88 ",,:: f"\ C07 t::f"\ 4.0 /~91.>.o . m) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH 375 m2 8.61 3,228.75 31.3 1008.98 13.8 443.95 ~ 1775Q1 ASPHALT CEMENT AT $476 PER TONNE . CONTRACT UNIT RATE ,- , <:::> f> 1-- \~ ~ "'\ .\,,\ I "" '" I ~ q, ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER Page 9 of 11 '.~ ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % CONTRACTOF % DEVELOPER % CITY DOUGLAS AVE. : FAIRVIEW AVE. TO MH 18 A - WIDTH = 8m, LENGTH = 101m ~ $'/J. 4.c 9 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' 810 m2 1.60 1,296.00 31.3 405.00 13.8 178.20 ~ 712.1W OR TRENCH BACKFILL ~ /~96,,r.o b) REMOVE EX. GRAN 'A' & 'B' AND RGJSE AS GRAN 'B' !lin ~2 d nf) 3240.00 31.3 1012.50 13.8 445.50 t::t:: n 1782 00 -..,I I v ,,' I 300mm DEPTH , PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 810 m2 12.71 NOT EXTENDED ~ /j'/s.l>z. d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH 810 m2 8.11 6,569.10 31.3 2052.84 41.3 2709.75 ...,7 r= 1806 50 LOWER MH'S & CB'S TO BASE ASPHALT GRADE . () e) MH 2 ea 750.00 1,500.00 31.3 468.75 13.8 206.25 '~.v ~~~.vv f) DCB 2 ea 1,250.00 2,500.00 31.3 781.25 13.8 343.75 -- - --- '~.~ ~ .vv 40 s>7J. lZ SUPPLY AND PLACE HL-8 ASPHALT - 60 mm DEPTH 810 m2 11.03 8,934.30 31.3 2791.97 13.8 1228.47 cc" 4~1'3 87 () ~ GRIND TOP ASPHALT AND DISPOSE OFF-SITE 810 m2 3.50 2,835.00 31.3 885.94 13.8 389.81 ~~.V '.."-'v.<-oJ RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE () ~ g) MH 5 ea 250.00 1,250.00 31.3 390.63 13.8 171.88 oJoJ.V vv I .oJV h) DCB 2 ea 1,250.00 2,500.00 31.3 781.25 13.8 343.75 -- ~ ~~- ~~ 40 ~7'9.~~ . i) SUPPLY AND PLACE HL-3 ASPHALT - 40 mm DEPTH 810 m2 8.61 6,974.10 31.3 2179.41 13.8 958.94 ~ 3~35.76 ASPHALT CEMENT AT $476 PER TONNE . CONTRACT UNIT RATE .- -- p .t' D f'I, (./\ ........ 1- C). "'- c:x: ROAD RE-CONSTRUCTION ESTIMATE 06483. SAN FRANCISCO BY THE BAY.. EXTERNAL SANITARY SEWER Page10of11 ROAD RE-CONSTRUCTION EST. UNIT ESTIMATED RESPONSIBILITY ITEM DESCRIPTION QTY. UNIT RATE AMOUNT % ~ONTRACTOF % DEVELOPER % CITY Q:" f'". ANNLAND ST - WIDTH = 8m, LENGTH = 25m 40 IZ',,rJ.(j 10 a) PULVERIZE ASPHALT AND USE AS GRAN 'B' 200 m2 1.60 320.00 31.3 100.00 13.8 44.00 -e&.Q. 176.00 OR TRENCH BACKFILL 4IJ j Z/J .~.o b) REMOVE EX. GRAN 'A' & 'B' AND REUSE AS GRAN 'B' 200 m2 4.00 800.00 31.3 250.00 13.8 110.00 ~~ ^ <1 <10.gg 300mm DEPTH PROVISIONAL: c) SUPPLY AND PLACE GRANULAR 'B' - 300mm DEPTH 200 m2 12.71 NOT EXTENDED ~ .s~4.4o d) SUPPLY AND PLACE GRANULAR 'A' - 150 mm DEPTH 200 m2 8.11 1,622.00 31.3 506.88 41.3 669.08 ",..,. ... A A" 'H: LOWER MH'S & CB'S TO BASE ASPHALT GRADE () () e) CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 vv.v . ,~.vv 4~ cPR Z. 4 n SUPPLY AND PLACE HL-8 ASPHALT - 60 mm DEPTH 200 m2 11.03 2,206.00 31.3 689.38 13.8 303.33 -"'-'=.1'\ 121a 10 0 (;) g) GRIND TOP ASPHALT AND DISPOSE OFF-SITE 200 m2 3.50 700.00 31.3 218.75 13.8 96.25 ...... " "n~ ",,., h) RAISE MH'S & CB'S TO SURFACE ASPHALT GRADE () 0 i) MH 2 ea 250.00 500.00 31.3 156.25 13.8 68.75 ~~ ^ 2T5:-e& vv.v j) CB 1 ea 750.00 750.00 31.3 234.38 13.8 103.13 <:<: " I ~..., <:" ~ ~,f.f.tfa . k) SUPPLY AND PLACE HL-3 ASPHALT- 40 mm DEPTH 200 m2 8.61 1,722.00 31.3 538.13 13.8 236.78 Q<171Q ASPHALT CEMENT AT $476 PER TONNE . CONTRACT UNIT RATE SUB-TOTAL ROAD RE-CONSTRUCTION $386,903.00 $120,907.56 $74,119.28 "'_,.,_ n...,,..,,~ e C'> D! --- "- \ ~ ~ ~ /" 4. tf 7~, /-a ~ ROAD RE-CONSTRUCTION ESTIMATE 06483 - SAN FRANCISCO BY THE BAY - EXTERNAL SANITARY SEWER (R .~.5 Page 11 of 11 REPORT TO EXECUTIVE COMMITTEE Report Number: OES 12-08 Date: May 12,12QQ8 g:; From: Everett Buntsma Director, Operations & Emergency Services Subject: Draft Pesticide Use By-law and Province of Ontario Bill 64 File: A-1440 Recommendations: 1. That Report OES 12-08 of the Director, Operations & Emergency Services be received; and 2. That the City of Pickering staff prepare comments to be issued to the Province of Ontario as part of the Bill 64 public consultation process. Executive Summary: On April 22, 2008 the Province of Ontario introduced Bill 64, an Act to amend the Pesticides Act to prohibit the use and sale of pesticides that may be used for cosmetic purposes. A copy of Bil/64 and Bil/64 Backgrounder is attached. While the majority of the intent with Bill 64 was similar to the City of Pickering's draft Pesticide Use By-law that was presented to Executive Committee (Report to Executive Committee OES-OS-08 dated March 17, 2008) there were some possible differences. The draft Pesticide Use By-law is attached. The most notable difference is the Province's ability to prohibit the sale of pesticides for cosmetic purposes. In addition, the City of Pickering's draft Pesticide Use By-law had included exemptions for lawn bowling,greens, City sports fields, hard surfaces and insect infestations. The difficulty in comparing Bill 64 to the City's draft Pesticide Use By-law is that Bill 64 does not specifically identify these exemptions, however, there are sections that leave it open for interpretation. These sections that are unclear at the moment will presumably be clearer when the regulations are released. In an effort to ensure the final regulations reflect the City's draft Pesticide Use By-law it is recommended that the City prepare a letter to issue to the Province as part of the comment process. Comments must be submitted to the Province of Ontario by May 22, 2008. OES 12-08 May 12, 2008 Subject: Draft Pesticide Use By-law and Province of Ontario Bill 64 , II t, d 11 Page 2 Financial Implications: Recommendation #1: There are no financial implications. Recommendation #2: There are no financial implications. Sustainability Implications: The implications of Bill 64 to sustainability are similar to those of the draft City of Pickering Pesticide Use By-law. Pesticide restriction is a contentious issue. However, as with any chemical, when misused pesticides can be a problem for both the environment and human health. With regard to the economy, Bill 64 proposes to prohibit the sale and use of pesticides for cosmetic purposes except for a few exemptions including golf courses, forestry, agriculture, public safety and health. This will obviously reduce pesticide sales and pesticide based services. At the same time though, there will be an increased demand for alternative pest control products and for lawn care service providers that offer non-pesticide reliant services. The City of Pickering has already greatly reduced its use of pesticides. As a municipality, if the regulations that result from Bill 64 do not offer exemptions for City sports fields, hard surfaces and insect infestations, there will be a need to increase the use of alternative products, as well as for resources to expand the current cultural practices. Background: As directed by Council in November 2007, City staff implemented a public consultation plan to solicit stakeholder and public feedback on the draft Pesticide Use By-law. The March 17, 2008 Report to Executive Committee (OES 05-08) outlined the results of the public consultation process, staff's recommendations and a revised draft Pesticide Use By-law. At that point Executive Committee requested staff to submit the draft Pesticide Use By-law to the Province of Ontario. Executive Committee also requested that staff provide an update as to the status of the Provincial pesticide legislation as well as more detail about the enforcement costs associated with a municipal by-law. On April 9, 2008 staff submitted a Memorandum (0-9000) indicating that the City of Pickering's draft Pesticide Use By-law had been submitted to the Province and what the status of the legislation was at that time. On April 22, 2008 the Province of Ontario introduced Bill 64, an Act to amend the Pesticide Act to prohibit the use and sale of pesticides that may be used for cosmetic purposes. The public comment period for Bill 64 concludes on May 22, 2008. Bill 64 indicates that a municipal pesticide by-law will be inoperative if it addresses the use, sale or transfer of a pesticide used for cosmetic purposes. Therefore, there is no reason to submit a report regarding the cost of enforcement. OES 12-08 May 12, 2008 Subject: Draft Pesticide Use By-law and Province of Ontario Bill 64 Page 3 \.( (....1 This report serves to identify the possible differences between the City of Pickering's draft Pesticide Use By-law and Bill 64. Since the possible regulations associated with Bill 64 have not been issued, differences can only be identified by omission. This includes the following: The main difference is the Province's ability to regulate the sale of pesticides. Prohibiting the sale of pesticides for cosmetic use will greatly improve the ability to enforce the pesticide use regulation. Bill 64 includes a provision to allow golf courses the ability under certain circumstances to apply pesticides, however, it does not list lawn bowling greens. The City's draft Pesticide Use By-law included an exemption for lawn bowling greens. Bill 64 does not include a clear provision to allow municipalities to spot spray on warning tracks and City managed sports fields if 30 percent threshold of non- qualified turf is identified. The City's draft Pesticide Use By-law included an exemption for this situation. Bill 64 does include a general exemption for "uses related to public health and safety". In discussion with City staff, it was communicated that failing to remove weeds from warning tracks poses a safety concern. In addition, staff indicated that spot applications on sports fields if the presence of non-qualified sports turf exceeds 30 percent was strictly for safety reasons. Failing to remove weeds increases the risk factor and liability for athletes. If the weed population in a sports field is greater than 50 percent, for safety reasons, a complete rehabilitation of all the turf on that field will be required. This will have significant cost implications as well as impact sport teams' ability to use the fields. Under the draft Pesticide Use By-law, spot applications were to be used as a last resort and not in place of cultural practices. At this time we can not assume what the future regulation will stipulate as to what is meant by Bill 64's reference to "uses related to public health and safety". Bill 64 does not include an exemption for hard surfaces. The City's draft Pesticide Use By-law included an exemption for this situation. The ability to use spot treatments on hard surfaces was from a financial perspective, not a health and safety matter. The City has a very large area of hard surfaces to maintain and does not have the resources at this time to be able to treat the weeds using alternative methods. Bill 64 does not include an exemption for general insect infestation in turf. There is an exemption within Bill 64 for insects in relation to Forestry, managing West Nile Virus, Agriculture and stinging insects. The City's draft Pesticide Use By- law included an exemption for situations where there was a presence of insects in number or conditions that involved an immediate or potential risk of substantial loss or damage to property. i:r. OES 12-08 May 12, 2008 Subject: Draft Pesticide Use By-law and Province of Ontario Bill 64 Page 4 (3 () law included an exemption for situations where there was a presence of insects in number or conditions that involved an immediate or potential risk of substantial loss or damage to property. The specifics regarding enforcement and who will enforce the legislation has not been indicated. Information regarding how the phase-in of the legislation will be carried out has not been released. Staff recommend that comments be submitted to the Province of Ontario requesting that upon development of the regulations, considerations be given to provide exemptions as outlined above for lawn bowling greens, municipalities to spot spray on warning tracks, municipalities to spot treat sport fields if 30 percent threshold of non- qualified turf is identified, municipalities to spot treat hard surfaces and insect infestations. Attachments: 1. Bill 64 2. Bill 64 Backgrounder 3. City of Pickering Draft Pesticide Use By-law Prepared By: Approved I Endorsed By: /1' . .~ J'\}f, j '---~.. r-"I'~'~~" '. Joht1 Hannah -Superintendent, Municipal Operations ///_./..-,'" _._~::X: /~/. . '// /,./.. / '/ .. ....' / .... ,/ ..' L-- Everett Iklntsma Director, Operations & Emergency Services " '~ . \ ~ Ltu\\ '-\U ,/ ( ~~t.~ > c./ . ''- , Chantal Whitaker Coordinator, Environmental Awareness Programs OES 12-08 May 12, 2008 Subject: Draft Pesticide Use By-law and Province of Ontario Bill 64 Page 5 I, j( / ',J ; Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ...,-~---- / POR1H~)2 -08 _,_,_,~~_'" C,< i, " CJ t~ 1ST SESSION, 39THLEGlSLATURE, ONTARIO 57 ELlZABETII 11, 2008 1 re SESSION, 3ge LEGISLATURE. ONTARIO 57 ELIZABETH 11, 2008 Bill 64 Projet de loi 64 An Act to amend the Pesticides Act to prohibit the use and sale of pesticides that may be used for cosmetic purposes Loi modifiant la Loi sur les pesticides en vue d'interdire I'usage et la vente de pesticides pouvant etre utilises it des fins esthetiques The Hon. J. Gerretsen Minister of the Environment L'honorable J. Gerretsen Ministre de l'Environnement Government Bill Projet de loi du gouvernement I st Reading 2nd Reading April 22, 2008 I re lecture 22 avril 2008 2" lecture 3rd Reading 3" lecture Royal Assent Sanction royale Printed by the Legislative Assembly of Ontario Imprime par I' Assemblee legislative de l'Ontario $@ I :t. EXPLANA TORY NOTE The Bill amends the Pesticides Act to prohibit the use and sale of certain pesticides that may be used for cosmetic purposes. .. /Ie ~ / 2-0 ~ ....J='.....~-._.._.,"" ~.. ."j (\ NOTE EXPLICATIVE Le projet de loi moditie la Loi sur les pesticides en vue d'inter- dire l'usage et la vente de certains pesticides pouvant etre utili- scs it dcs tins csthctiques. I 3 .5" , I " / 8 ill 64 2008 An Act to amend the Pesticides Act to prohibit the use and sale of pesticides that may be used for cosmetic purposes Note: This Act amends the Pesticides Act. For the legis- lative history of the Act, see the Table of Consolidated Public Statutes - Detailed Legislative History on w\\<W.e- Laws.gov.on.ca. Her Majesty, by and with the advice and consent of the Legislative Assembly of the Province of Ontario, enacts as follows: 1. (1) Subsection 1 (1) of the Pesticides Act is amended by adding the following definition: "cosmetic" means non-essential; ("esth6tique") (2) Section 1 of the Act is amended by adding the following subsection: Use of pesticide (4) For the plUposes of this Act, (a) the placement or application of a pesticide is a use of the pesticide; and (b) the mixing, dilution or loading of a pesticide for the purpose of placing or applying it is a use of the pesticide. 2. The Act is amended by adding the following sec- tion: Prohibitions - pesticides used for cosmetic purposes 7.1 (1) No person shall use or cause or permit the use in, on or over land of a pesticide that has been prescribed for the purpose of this subsection. i<:u-epted uses (2) Subject to the regulations, subsection (l) does not apply to the following uses of a pesticide: I. Uses related to golf courses, if any prescribed con- ditions have been met. 2. Uses related to agriculture. 3. Uses related to forestry. 4. Uses related to the promotion of public health or safety. 5. Other prescribed uses. a?:S /2 -og Projet de loi 64 2008 Loi modifiant la Loi sur les pesticides en vue d'interdire I'usage et la vente de pesticides pouvant etre utilises it des fins esthetiques Remarque : La presente loi modifie la Loi sur les pestici- des, dont I 'historique legislatif figure a la page pertincnte de l'Historique legislatif detaille des lois d'interet public codifiees sur Ie site www.lois-en-ligne.gouv.on.ca. Sa Majeste, sur l'avis et avec Ie consentement de l'Assemblee legislative de la province de l'Ontario, edicte : 1. (1) Le paragraphe 1 (1) de la Loi sur /.es pestici- de.5 est modifie par adjonction de la definition sui- vante: <<csthetique)) Non essentieJ. (<<cosmetic))) (2) L'article 1 de la Loi est modifie par adjonction du paragraphe suivant : Usage de pesticides (4) Pour l'application de la presente loi : a) la mise en place ou l'application d'un pesticide constituc lUlusagc de celui-ci; b) Ie melange, la dilution ou Ie chargement d'un pes- ticide aux fins de sa mise en place ou de son appli- cation en cOll.,>titue un usage. 2. La Loi est modifiee par adjonction de I'article suivant : Usages interdits : pesticides utilises II des fins esthetiques 7.1 (I) Nul ne doit utiliser dans ou sur un terrain, ou au-dessus de celui-ei, un pesticide qui est prescrit pour l'application du present paragraphe, ni pennettre ou faire en sorte que eela se fasse. Usages: exceptions (2) Sous reserve des reglement", Ie paragraphe (l) ne s'applique pas aux usages suivants d'un pesticide: I. Les usages relatifs aux terrains de golf, si les conditions prescrites, Ie cas echeant, ont ete rem- plies. 2. Les usages rclatifs a l'agriculture. 3. Les usages relatifs aux activites foresticres. 4. Les usages relatifs a la promotion de la sante ou de la sccuritc publiques 5. Les autres usages prescrits. /~(!e.5 /2-0 g 4 :{ COSMETIC PESTICIDES BAN ACT, 2008 2 Requirements related to excepted uses (3) A person who, pursuant to subsection (2), uses a pesticide prescribed for the purpose of subsection (1) shall comply with such requirements as may be pre- scrihed. Prohibition on sale, etc. (4) Despite section 6, no person shall sell, offer to sell or transfer a pesticide that has been prescribed for the purpose of this subsection. By-laws inoperative (5) A municipal by-law is inoperative if it addresses the use, sale, o1Ter for sale or transfer of a pesticide that may be used for a cosmetic purpose. 3. The definition of "offence" in subsection 23 (1) of the Act is amended by striking out "4, 6 or 7" and substituting "4, 6, 7 or 7.1". 4. Section 34 of the Act is amended by adding the following subsection: Exception (2) Subsection (1) does not authorize the Director to exempt a person from a provision of a regulation made with respect to section 7.1. 5. (1) Section 35 of the Act is amended by adding the following paragraphs: 38. prescribing pesticides for the purpose of subsection 7.1 (1) or (4); 39. defining golf courses for the purpose of paragraph I of subsection 7.1 (2); 40. defining agriculture for the purpose of paragraph 2 of subsection 7.1 (2); 41. defming forestry for the purpose of paragraph 3 of subsection 7.1 (2); 42. defining promotion of public health or safety for the purpose of paragraph 4 of subsection 7.1 (2); 43. prescribing uses for the purpose of paragraph 5 of subsection 7.1 (2); 44. prescribing conditions that must be met for para- graph 1 of subsection 7. I (2) to apply; 45. prescribing requirements that must be complied with for the purpose of subsection 7.1 (3); 46. prescribing sales, offers to sell or transfers to which subsection 7.1 (4) does not apply; 47. providing for such transitional matters as the Lieu- tenant Governor in Council considers necessary or advisahle in relation to section 7.1 ; 48. prescribing municipal by-laws to which subsection 7.1 (5) docs not apply. (2) Section 35 of the Act is amended by adding the following subsections: c) ./ Exigences : exceptions (3) Quiconque utilise, conformement au paragraphe (2), un pesticide prescrit pour l'application du paragraphe (1 ) cst tenu de satisfaire aux exigences prescrites. Vente interdite (4) Malgre l'article 6, nul ne doit vendre, mettre en vente ou transferer un pesticide qui est prescrit pour I'application du present paragraphe. Reglements municipaux sans effet (5) Est sans effet Ie reglement municipal qui traite de l'usage, de la vente, de la mise en vente ou du transfert d'un pesticide pouvant etre utilise a une fin esthetique. 3. La definition de <<infraction>> au paragraphe 23 (1) de la Loi est modifiee par substitution de <<4, 6, 7 ou 7.1>> it <<4, 6 ou 7>>. 4. L'article 34 de la Loi est modifie par adjonction du paragraphe suivant : Exception (2) Le paragraphe (1) n'autorise pas Ie directeur a exempter une personne d'une disposition d'un reglement pris it l' 6gard de I' article 7.1. 5. (l) L'article 35 de la Loi est moditic par adjonc- tion des dispositions suivantes : 38. prescrire des pesticides pour l'application du para- graphe7.1 (I)ou(4); 39. defmir <<terrains de golf>> pour I'application de la disposition I du paragraphe 7.1 (2); 40. dCfinir <<agriculture>> pour l'application de la dispo- sition 2 du paragraphe 7.1 (2); 41. defmir <<activites forestieres>> pour l'application de la disposition 3 du paragraphe 7.1 (2); 42. defmir <<promotion de la sante ou de la securite publiques>> pour l'application de la disposition 4 du paragraphe 7.1 (2); 43. prescrire des usages pour l'application de la dispo- sition 5 du paragraphe 7.1 (2); 44. prescrire les conditions qui doivent etre remplies pour que la disposition 1 du paragraphe 7.1 (2) s' applique; 45. prescrirc les cxigences auxquelles il doit etre satis- fait pour l'application du paragraphe 7.1 (3); 46. prescrire les ventes, mises en vente ou transferts all'(quels Ie paragraphe 7.1 (4) ne s'applique pas; 47. prevoir les questions transitoires que Ie lieutenant- gouverneur en conseil estime necessaires ou sou- haitables relativement ,ll'article 7.1; 48. prescrire les reglements municipaux auxquels Ie paragraphe 7.1 (5) ne s'applique pas. (2) L'article 35 de la Loi est modifie par adjonction des paragraphes suivants : I 5 OE5> /Z-o ~ S".. t I I ) ,I [, I,or DE 2008 SUR L 'INTERDICTION DES PESTICIDES UTILISf:s A DES FINS ESTHETIQUES 3 Pesticides prescribed for s. 7.1 (2) A regulation made under paragraph 38 of subsec- tion (1) shall not prescribe a pesticide unless the pesticide may be used for a cosmetic purpose. Municipal by-laws to which s. 7.1 (5) does not apply (3) A regulation made under paragraph 48 of subsec- tion (1) shall not prescribe a municipal by-law unless the passing ofthe by-law is required under an Act. Commenceml'nt 6. This Act comes into force on a day to be named by proclamation of the Lieutenant Governor. Sh ort title 7. The short title of this Act is the Cosmetic Pesti- cides Ban Act, 2008. Pesticides prescrits pour I'application de I'art. 7.1 (2) Le n':glement pris en application de la disposition 38 du paragraphe (1) ne peut prescrire un pesticide que si ce demier peut etre utilise a une fin esthetique. Reglements municipaux : non-application du par. 7.1 (5) (3) Le rcglement pris en application de la disposition 48 du paragraphe (1) ne peut prescrire un rcglement mu- nicipal que si J'adoption de celui-ci est exig6e aux termes d' une loi. Entree en vigueur 6. La presente loi entre en vigueur Ie jour que Ie lieutenant-gouverneur fixe par proclamation. Titre abrege 7. Le titre abrege de la presente loi est Loi de 2008 sur l'interdiction des pesticides utilises a des fins esthe- tiques. ~ I 7 oes 12-()~ ,) ';, ,,~ t? Ontario Ministry of the Environment April 22, 2008 The Proposed Cosmetic Pesticides Ban Act The Cosmetic Pesticides Ban Act would, if passed, amend the Pesticides Act and give the province the authority to: · Ban the use and sale of pesticides, which include herbicides, fungicides and insecticides, for cosmetic purposes · Make exceptions for agriculture, forestry, health or safety, and golf courses, with conditions · Supercede existing municipal cosmetic pesticides by-laws. The proposed ban is part of the McGuinty government's toxic reduction strategy to reduce pollution and protect families from toxic chemicals. If the legislation is enacted, pesticide products and active ingredients that would be subject to the sale and use bans will be determined in consultation with Ontarians and detailed in a regulation. A preliminary list of pesticides has been developed to promote discussion about the types of pesticides that could be prescribed for the sale and the use bans. It is available at www.ontario.ca/pesticides. The regulation would also: · Define the exceptions that will be made for agriculture and forestry · Prescribe other excepted uses (for health or safety issues, for example) · Outline the conditions which would allow golf courses to continue pesticide use. Exceptions are proposed for the agriculture and forestry sectors to protect and enhance food production and our forests, plus there are already strict rules on their use and storage. Reducing unnecessary risk to children Children's smaller size and greater exploratory behaviour make them more likely to come into direct contact with pesticide residues in the environment, and once exposed, they are generally more susceptible to the potential toxic effects of pesticides because of their immature stage of development. Many studies have identified pesticides and other chemicals in human tissues and fluids, including those of infants. The proposed legislation takes a prudent approach to reduce potential risk, especially to the most vulnerable members of society, from the cosmetic use of pesticides. One set of rules for the province The province's proposal to overrule existing municipal cosmetic pesticides by-laws is to ensure all Ontarians are protected regardless of where they live. The proposed legislation also goes beyond the 'use' to include the sale of cosmetic pesticides, and provides a level of consistency and regulatory certainty for residents and for businesses operating in different areas of the province. 1 q l~ J 2- 2. oe-s {2-0rt 7 Current pesticides legislation All pesticides imported into, sold or used in Canada are regulated nationally under the federal Pest Control Products Act. The Ontario Pesticides Act and Regulation 914 provide the province's regulatory framework for pesticide management. The Ministry of the Environment, through this legislation, regulates the sale, use, transportation, storage and disposal of pesticides. It issues pesticide applicator, operator and vendor licenses, monitors compliance and enforces the regulation. Mainly through outreach and education, as well as training, the ministry provides direction on the responsible use of pesticides and encourages and promotes reduced reliance on pesticides. The province's toxic reduction strategy The Ontario government is committed to developing a comprehensive toxic reduction strategy, the legislation to support it and to ensuring that the public is kept informed of health and environmental hazards. It will work with Cancer Care Ontario and the Ontario Medical Association to identify, target and reduce the number of cancer-causing agents released in the environment; and work to support the development and installation of new technologies to reduce industry reliance on toxic chemicals. John Karapita, Minister's Office, 416-314-6736 John Steele, Ministry of the Environment, 416-314-6666 ontario.ca/envi ronment-news Disponible en fram;ais 2 2 ~ _"P.g$ IZ-~O~ 1 .... \ ~)~ :~} f'~ t? Ontario Ministry of the Environment April 22, 2008 Questions and Answers on Banning Pesticides for Cosmetic Purposes Why is the government introducing a ban on the use and sale of cosmetic pesticides? · The McGuinty government is committed to reducing Ontarians' exposure to toxic chemicals in our air, water, land and consumer products. · The use of pesticides for cosmetic purposes is an unnecessary risk to human health, particularly children's health. · Children's smaller size and greater exploratory behaviour make them more likely to come into direct contact with pesticide residues in the environment. Once exposed, they are generally more susceptible to the potential toxic effects of pesticides because of their immature stage of development. · Banning the sale, as well as the use, is the strongest possible approach to eliminating pesticides for cosmetic purposes since they will not be available for people to buy. A ban on the sale is strongly supported by environmental and health groups as well as the general public. What does the legislation do?- . If enacted, it will: Prohibit the use and sale of pesticides for cosmetic or non-essential purposes (the list of pesticide products and active ingredients would be specified in a regulation to come at a later date) Make exceptions for agriculture, forestry, the promotion of public health or safety and golf courses supercede municipal pesticide by-laws for cosmetic purposes. · If enacted, the legislation would give the province the authority to make regulations. The regulations would identify the pesticides which would be prohibited, define the exceptions to the use ban, and identify any conditions attached to the exceptions. 1 ~) h ./ '," L Lf 1, !-; Q t:>. I '2. -o~ Why does the Bill provide exceptions for certain sectors? .. The intent of the proposed legislation is to prohibit the unnecessary use of pesticides to protect human health, especially children's health. · Exceptions are being proposed for the agriculture and forestry sectors to protect and enhance food production and our forests, plus there are already strict rules on their use and storage. · Golf courses are excepted because of their specialized nature, but only if certain conditions are met. These would be detailed in a regulation that would be made detailing the specifics of the ban, if the legislation is enacted. · There will be exceptions for health and safety reasons, too. Some examples might be to manage mosquitoes which can carry the West Nile Virus, or to control stinging insects or poison ivy, or products that protect the health of pets. Are rural residents included? · Yes. The intent of the proposed legislation is to protect human health, especially children's health, regardless of where children may live in the province. When will the ban take effect? · The timing depends on the passing of the legislation by the Legislature of Ontario. · If passed, a draft regulation would be developed and posted for public consultation. The draft regulation would include proposed timing for implementation. What will happen to existing municipal pesticide by-laws? · The government's proposed ban builds on the leadership shown by those municipalities that introduced bans or imposed restrictions on cosmetic pesticides over the past several months. · It's important, however, to extend that protection to all children and families regardless of where they live. That's why the government is introducing one comprehensive ban for the province. -30- For more information, visit the ministry's web site at: www.ontario.ca/pesticides 2 r'~ t? Ontario Ministry of the Environment Proposed Legislation to Ban the Use of Pesticides for Cosmetic Purposes The Minister of the Environment introduced the Cosmetic Pesticides Ban Act in the Legislature of Ontario on April 22, 2008. The bill contains provisions that would ban the use and sale of certain prescribed pesticides in Ontario. The bill also contains proposed regulation making authority for the Lieutenant Governor in Council to make regulations prescribing pesticides to which the use and sale bans contained in the Bill would apply. Accordingly, if the bill is enacted, a regulation may be made prescribing such pesticides. Who Proposed ban Alternatives Proposed exemptions Why Proposed Approach Agriculture Uses related to agriculture Farmers already have strict Uses related to rules for the use and storage agriculture to be defined of pesticides by regulation Front and back yards Fertilize and water properly Uses related to health or safety Necessary use of pesticides Uses related to health or of farm homes to keep lawns healthy and for health or safety purposes safety to be defined by including lawns, pull weeds by hand or use - Manage West Nile Virus regulation ornamental plantings, special tools designed for - Stinging insects vegetable gardens, the job. Use of lower-risk - patios, driveways, products to be trees Maintain healthy plants and considered and defined monitor for early signs of by regulation pest problems. Use exemption for trees For tips on caring naturally or tree injection only to be for lawns and gardens, visit considered and defined wvvw. ontario. ca/enVlronment by regulation and click on "pesticides" Commercial Commercial, See above See above See above See above businesses institutional and industrial properties including parks, school yards, cemeteries, rights-of- way Cottage Cottage properties See above See above See above See above owners includinQ lawns, <;'l :'j:: I~ 'V' -;> t o ~ '''~~.l Who ProDosed ban Alternatives ProDosed exemDtions Why ProDosed ADDroach ornamental plantings, vegetable gardens, ",;.: patios, driveways, ":):..:. trees Federal Uses on federal properties Complying with proposed government such as army bases, railroad provincial legislation and utilities are for the most would be encouraged. part not subject to provincial leaislation. First Nations First Nations land is not Complying with proposed subject to provincial provincial legislation leaislation. would be encouraaed. Forestry Uses related to forestry There are strict rules around Uses related to forestry to the use of pesticides in be defined by regulation forestry General public Residential properties Fertilize and water properly Uses related to health or safety Necessary use of pesticides Uses related to health or including lawns, to keep lawns healthy and for health or safety purposes safety to be defined by ornamental plantings, pull weeds by hand or use - Manage West Nile Virus regulation vegetable gardens, special tools designed for - Control stinging insects Use of lower-risk patios, driveways, the job. products to be trees considered and defined Maintain healthy plants and by regulation monitor for early signs of Use exemption for trees pest problems. or tree injection only to be considered and defined For tips on caring naturally by regulation for lawns and gardens, visit WNN ontano. ca/environment and click on "oesticides" N +\ b r-, 'V' N << c oQ 2 Who ProDosed ban Alternatives Prooosed exemotions Whv Prooosed Aooroach Golf Courses Uses related to golf courses Increased need for pesticides Uses related to golf to maintain specialized turf courses and attendant required for playing and conditions to be defined Duttina surfaces bv reaulation Land around the See above Uses related to health or safety Necessary use of pesticides Uses related to health or clubhouse including for health or safety purposes safety to be defined by lawns, ornamental - Manage West Nile Virus regulation plantings, gardens, - Control stinging insects trees, driveways Use of lower-risk products to be considered and defined by regulation Use exemption for trees or tree injection only to be considered and defined bv reaulation - Licensed All residential, See above See above See above See above exterminators industrial, commercial and -.....' institutional properties including parks, .. school yards, cemeteries, rights-of- wav Municipalities Municipal land See above See above See above See above including parks, school yards, rights- of-way, conservation authorities Provincial Provincial land See above See above See above See above government including parks, aardens ~ C l\", C/' N , C> 0<:.:. Note: Prohibitions are proposed for uses on land; not inside buildings, homes or other structures. 3 '..;;) r ..... 3 I (, '1 ;.; THE CORPORATION OF THE CITY OF PICKERING ~..Qt;3 J 2-() r BY-lAW NO. A by-law to regulate pesticide use WHEREAS pursuant to paragraph 6 of subsection 11 (2) of the Municipal Act, 2001, S.O. 2001, c. 25 municipalities may pass by-laws respecting the health, safety and well- being of persons; and WHEREAS Council deems it necessary to regulate the use of pesticides within the City; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING ENACTS AS FOllOWS: PART I - INTERPRETATION Definitions 1. In this by-law, "City" means The Corporation of The City of Pickering or the geographic area of the City of Pickering, as the context requires; "IPM accreditation" means accreditation in a recognized integrated pest management programme from the Integrated Pest Management Plant Health Care Council of Ontario, the Audubon Cooperative Sanctuary System of Canada, or a similar body approved by the City; "officer" means a municipal by-law enforcement officer appointed by the City; "person" includes a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to law; "pest" means any injurious, noxious or troublesome insect or other arthropod, fungus, bacterial organism, weed, or other plant or animal pest and includes any injurious, noxious or troublesome organic function of a plant or animal; and "pesticide" means a product, an organism or substance that is a registered control product under the federal Pest Control Products Act which is used as a means for directly or indirectly controlling, destroying, attracting or repelling a pest or for mitigating or preventing its injurious, noxious or troublesome effects, and for greater certainty only, does not include products listed in Schedule "A". Pesticide Use By-Law No. XXXXl08 3 _'N'_'?-. ' _ / 2. -() t ,('RFDOR1# DC: S P 2 .' -, -- age 4L~ References to Legislation '1 n \ I 2. In this by-law, reference to any Act, regulation or by-law is reference to that Act, regulation or by-law as it is amended or re-enacted from time to time. Word Usage 3. This by-law shall be read with all changes in gender or number as the context may require. 4. A grammatical variation of a word or expression defined has a corresponding meaning. Construction 5. Unless otherwise specified, references in this by-law to sections and schedules are to sections and schedules in this by-law Severability 6. Each section of this by-law is an independent section, and the holding of any section or part of any section of this by-law to be void or ineffective for any reason shall not be deemed to affect the validity of any other section or parts of sections of this by-law. Application 7. This by-law shall apply to all lands and premises within the City, including lands owned by the City. PART" - USE OF PESTICIDES P roh i bitions 8. No person shall apply or cause or permit the application of any pesticide within the City. Agricultural Exemption 9. Section 8 does not apply where the pesticide is applied on agricultural lands used in furtherance of a normal farm practice carried on as part of an agricultural operation pursuant to the Farming and Farm Production Protection Act, 1998. Pest Control in Buildings Exemption 10. Section 8 does not apply where the pesticide is used for pest control within a residence or other building. Pesticide Use By-Law No. XXXXl08 1 ~. r) U !.'. Insect Infestation Exemption 3 3 (Pn OtS Iz-ot Page 3 11. Section 8 does not apply where the pesticide is used to diminish or control an infestation. For purposes of this section, "infestation" means the presence of pests in numbers or under conditions that involve an immediate or potential risk of substantial loss or damage to property. Public Health Exemption 12. Section 8 does not apply where the application of the pesticide is necessary in the opinion of the Medical Officer of Health for The Regional Municipality of Durham to address a health hazard. Noxious Weeds Exemption 13. Section 8 does not apply where the pesticide is applied to destroy noxious weeds identified in the regulations to the Weed Control Act or any plant that has been designated as a noxious weed under a City by-law. Conservation Authorities Lands Exemption 14. Section 8 does not apply where the pesticide is applied to control invasive species on lands owned or managed by a conservation authority established under the Conservation Authorities Act. Golf Course, Driving Range and Lawn Bowling Green Exemption 15. Section 8 does not apply where the pesticide is applied on a golf course, golf driving range or a lawn bowling green. City Sports Fields Exemptions 16. (1) Section 8 does not apply where the pesticide is applied on a sports field owned or managed by the City containing more than 30% non-qualified sports turf. (2) Section 8 does not apply where the pesticide is applied to eliminate weed growth that may pose a safety concern on a baseball field warning track. Hard Surface Exemption 17. Section 8 does not apply where the pesticide is applied on a City owned hard surface where a threat to infrastructure has been identified. For purposes of this section, "hard surface" means asphalt, concrete, interlocking brick or block, crushed or solid stone, gravel, slag, ground asphalt, wood or any other non- porous material. Pesticide Use By-Law No. XXXXl08 3 ._.__..~ ~ bCS ) z~ Page 4 1 i '<" '.' Utility Exemption 18. Section 8 does not apply where the pesticide is applied within a hydro corridor, beneath the power lines that exit the powerhouse on Ontario Power Generation property, or at any hydro substation, gas distribution station or gas transmission station. General Exemptions 19. Section 8 does not apply where pesticides are applied, (a) to disinfect swimming pools, whirlpools, spas or wading pools; (b) to purify water intended for the use of humans or animals; (c) as a wood preservative; , (d) for injection into trees, stumps, or wooden poles; or (e) as an insect repellent for personal use. Exemption Qualifications 20. No person shall be entitled to the benefit of any exemption under this by-law unless the pesticide is applied, (a) by an applicator with an IPM accreditation; and (b) only to the area specifically identified as requiring the application. PART III - ENFORCEMENT Inspections 21. An officer may, at any reasonable time, enter upon any land for the purpose of carrying out an inspection to determine whether or not the provisions of this by- law have been complied with. 22. For purposes of an inspection, an officer may, (a) require the production for inspection of any document or things relevant to the inspection; (b) inspect and remove documents or things relevant to the inspection for the purpose of making copies or extracts; (c) require information from any person concerning a matter related to the inspection; and Pesticide Use By-Law No. XXXXl08 3 5" (p oeS {z~()<6 Page 5 ,..., (---\ /~ I u.f (d) alone or in conjunction with a person possessing special or expert knowledge, make examinations or take tests, samples or photographs necessary for the purposes of the inspection. 23. No person shall obstruct the officer inspecting or withhold, destroy, conceal or refuse to furnish any information or thing required by the officer. Penalties 24. Every person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine pursuant to the provisions of the Provincial Offences Act. PART IV - GENERAL Other Legislation 25. . The provisions of this by-law are intended to complement the provisions of the Pest Control Products Act (Canada) and the Pesticides Act, and shall be enforced consistent with this intention. Short Title 26. This by-law may be referred to as the "Pesticide Use By-law". Effective Date 27. This by-law comes into effect on January 1, 2009. BY-LAW read a first, second and third time and finally passed this _ day of 2008. David Ryan, Mayor Debi Bentley, City Clerk 3 Ce ~ SCHEDULE "A" 6ES 12-~i 1 ;'";, , ! l! ::1 1. A product that uses pheromones to lure pests, sticky media to trap pests or "quick-kill" traps for vertebrate species considered pests, such as mice and rats. 2. A product that is or contains only the following active ingredients: (a) a soap; (b) a mineral oil, also called "dormant or horticultural oil", (c) silicon dioxide, also called "diatomaceous earth"; (d) biological pesticides, including St (bacillus thuringiensis) and nematodes; (e) borax, also called "boric acid" or "boracic acid"; (f) ferric phosphate; (g) acetic acid; (h) pyrethrum or pyrethrins; (i) fatty acids; U) sulphur; or (k) corn gluten meal. CLUJ o~ REPORT TO EXECUTIVE COMMITTEE 1 Ii ~ ub Report Number: CS 08-08 Date: May 12, 2008 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Seaton and City Development Charge and Financial Impact Studies Recommendation: 1. That Report CS 08-08 of the Director, Corporate Services & Treasurer be received; 2. That the provisions of the City's Purchasing Policy, Item 04.09 be waived and the Director, Corporate Services & Treasurer be authorized to engage the firm of Watson & Associates Economists for the Development Charge and Financial Impact Studies as provided for in the 2008 Current Budget and as discussed in this report; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Executive Summary: It is now appropriate time to commence the City's responsibilities in regards to the Seaton Financial Impact Study (previously approved by Council), the Seaton Development Charge Study and the periodic review and update of the City's Development Charge Study. The City wide Financial Impact Study will incorporate all aspects of the above referenced studies. The Seaton project or development is at a stage where the City should commence the various financial studies including development charges. The Seaton Development Charge and related financial studies will provide the City information and options to assist Council in making decisions. The dollar value of these studies is estimated to be $136,000 and the City's Purchasing Policy, Item 04.09 indicates the acquisition of consulting and professional services for this dollar value may also be made through the Request for Proposal process. Therefore, Council approval is requested to waive the Policy requirement in order to engage the firm of Watson & Associates. However, where it is felt beneficial for business reasons to not undertake this process and to work with a particular company, Council may so direct. Given the previous financial studies undertaken by this company for the City and the Region, it is beneficial both financially and from a business perspective to continue that relationship with future studies. Report CS 08-08 Date: May 12, 2008 Subject: Seaton and City Development Charge Study Page 2 '1 Cl ',/ Financial Implications: Financing for these studies will be provided through several sources, as provided for by Council in recent Current Budgets and in the proposed 2008 Current Budget as explained below in the Background section of this report. The total estimated cost of all four studies is $136,000 which will be financed from the Development Charge Reserve Fund and the Continuing Studies Reserve. Additionally, $40,000 was provided in the 2008 Current Budget for the study of financing, partnerships and other aspects of the Duffin Heights Community Facility. Sustainability Implications: In the City's efforts to achieve short and longer term financial stability and sustainability, these studies are crucial. Background: The firm of Watson & Associates is recommended as they have undertaken the 1999 and 2004 development charges studies. This firm is also undertaking all similar studies for the Region and therefore, there will be benefits both to the Region and the City by using the same consultant. By continuing to use this firm, the City maintains the continuity of information and practices and avoids any learning curve/cost for any new consultant. Moreover, in 2005, when it was anticipated the Seaton Financial Impact Study would commence, under Resolution 128/05 Council approved hiring this firm for that study. It is now time to commence all of these financial studies, as some of the development data is becoming available. The Development Charges Act states that development charge by-law expires after five years and since the last study was undertaken in the summer of 2004, the new study must be completed no later than summer 2009. The Seaton Financial Impact Study and the Seaton DC Study should also commence now as they are integral parts of the City study. Growth Pays for Growth Until recently, the financing of municipal infrastructure was becoming more challenging as the Provincial Government devolved its responsibility for infrastructure development to municipalities. The only two alternatives for funding infrastructure development was through the property tax base or development charges. Many of the projects related to growth are now basically financed through development charges to varying levels. The portion of growth costs not funded or captured by development charges is financed through the property tax base. The two proposed development charges studies (Seaton and City) will provide the City the opportunity to adopt or move closer towards a "growth pays for growth" philosophy or policy. The (DC) study and the supporting documentation will allow the City to formulate a development charge rate that will allow the City the maximum recovery allowed in the legislation. Changes to the legislation, if deemed beneficial may also be explored. Report CS 08-08 Date: May 12, 2008 Subject: Seaton and City Development Charge Study Page 3 -\ 1\ " t ~ i i'; l~ J. Given the importance and magnitude of the above mentioned studies, a City wide Financial Impact Study and Forecast will be necessary and beneficial. The terms and conditions of the engagement of Watson & Associates will provide for all such studies. The studies will be as follows: . Seaton Financial Impact Study . Seaton Development Charge Study . City Development Charge Study . City Financial Impact Study . Community Facilities Study The financial portion of a Community Facilities Study is to provide assistance to staff in reviewing the financing and financial impact of various proposals, including possible partnerships, with the development of this facility. Work will be undertaken as the need arises. A total of $40,000 has been provided in the 2008 Current Budget - General Government Purchase of Services for the various studies that may be required. The budget indicates a Duffin Heights facility but it is possible that other areas of the City could also be considered. Attachments: Not applicable Prepared I Approved I Endorsed By: CL6~' d Gillis A. Paterson Director, Corporate Services & Treasurer GAP:vw Copy: Chief Administrative Officer Recommended for the consideration of Pickering City, Council " ,/ .--, ---....---..- Citq o~ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 15-08 Date: May 12, 2008 1 U From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Development Charges Reserve Fund - Statement of the Treasurer for 2007 Recommendation: That Report CS 15-08 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received and forwarded to Council for information. Executive Summary: Section 43 of the Development Charges Act, 1997 (Act) requires that the Treasurer furnish to Council a Statement in respect of each Reserve Fund (i.e. for each Development Charge) established under Section 33 of the Act. Accordingly, the enclosed Attachments 1 to 6 details the activity in the Development Charges Reserve Fund for the year ended December 31, 2007 in the manner as prescribed by the Act. As required under Section 43(3) of the Act, the Treasurer will be forwarding a copy of this same Statement to the Minister of Municipal Affairs and Housing within 60 days upon furnishing the Statement to the Council. Financial Implications: report. There are no financial implications associated with this Sustainability Implications: The availability of funding from Development Charges Reserve Funds assists in sustaining infrastructure related to growth. Background: Funds are not transferred out of the Development Charges Reserve Fund for projects until the funds are actually needed, as required under accounting rules, which ensures that the Reserve Fund continues to earn interest income on these unspent monies until such time that the actual expense is incurred. Attachment 1 presents the total Reserve Fund balance under "Fund Balance - Prior to Budget Commitments" of $23,528,008. Taking into account the "Budget Commitments" as at December 31, 2007 of $3,664,630 the "Fund Balance - After Budget Commitments" available for future expenditures is $19,863,378. Report CS 15-08 Date: May 12, 2008 Subject: Development Charges Reserve Fund-Statement of the Treasurer for 2007 Page 2 1 1 The development charges collected in 2007 were $1,457,284 a decrease of 18% from amounts collected in 2006 ($1,782,148). Despite an economic condition of low interest rates and a booming building industry, there is a decrease in the amount collected due in part to the limited land available for development in Pickering. Attachment 2 provides a chart showing the 10-year historical pattern of the development charges collected, notably the sharp decline starting from 2005 and continuing in 2007 compared to those collected in 2003 and 2004 due to the point mentioned above. The cumulative total collected for this 1 O-year period was $24,362,224. The 2007 budgeted funding and revision due to aES 41-07 from this Reserve Fund was $1,229,990 as detailed on Attachment 3. The capital expenditures actually incurred in 2007 that were funded from this Reserve Fund amounted to $1,240,523 (see Attachment 4). These expenditures pertained to capital projects approved in 2000 to 2007. Attachment 4 provides a summary by projects of these capital expenditures funded by development charges and other sources as prescribed by a.Reg. 82/98 Section 12(3). In 2007, the City undertook additional internal loans of $597,000 from this Reserve Fund. Attachment 5 provides detailed information on the 2007 internal borrowings and the purpose for which it was borrowed as prescribed by a.Reg. 82/98 Section 12(2)3. Interest and principal repayments on 2007 internal loans will commence in 2008. As of December 31, 2007, the total outstanding internal loans undertaken from 2001 to 2007 are $3,891,812 (see Attachment 6). Please note that the principal and interest of $1,311,291 paid in 2007 and as indicated in Attachment 6 are related to 2001 to 2006 internal loans. This amount was funded from the general tax levy. This Attachment also provides a summary of amount and source of any money used by the municipality to repay money borrowed from the fund and interest on such money as required by a.Reg. 82/98 Section 12(2)4,5. Caution has to be used when budgeting for draws for capital projects due to the limited availability of land in Pickering and the uncertainty of economic times ahead of us. Attachments: 1. 2007 Annual Statement of Development Charges Reserve Fund 2. Development Charges Collected 1997 -2007 3. Projects Approved in 2007 Capital Budget to be Funded from Development Charges Reserve Fund 4. 2007 Actual Capital Expenditures Summarized by Projects 5. 2007 Internal Loans from Development Charges Reserve Fund - New Loans Undertaken During the Year Report CS 15-08 Date: May 12, 2008 Subject: Development Charges Reserve Fund-Statement of the Treasurer for 2007 Page 3 1 6. Development Charges Reserve Fund Internal Loans - Annual Repayment for the Year Ended December 31,2007 Prepared By: Approved I Endorsed By: -e~ ~'~/D~~ ,-----( ,__ /' 0.- Gillis A. Paterson Director, Corporate Services & Treasurer Caryn Kong Senior Financial Analyst GP:ck Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City ~ouncil A" /' .,.:;" .' .-~.< //' .---"~~ - - - -:-y'-- // 2007 Annual Statement of Development Charges Reserve Fund (unaudited) Development Charges Act S 43 As at December 31,2007 I -~ -"' Development Fire: Roads & Storm Water Transit Parkland Recreation Library: ~, ...... Related Facilities & Related Management Vehicles * Development Facilities Facilities & Total { .........j Studies Vehicles & Equip & Trail Materials $ $ $ $ $ $ $ $ $ Open. Balance as at Jan. 1, 2007 488,480 1,720,061 9,694,037 232,044 395,142 2,104,452 7,413,731 688,525 22,736,472 A Less Previous Year FS adjustment' (395,142) (395,142) Revised Opening Balance 488,480 1,720,061 9,694,037 232,044 0 2,104,452 7,413,731 688,525 22,341,330 REVENUES Dev, Charges Received 31,863 112,196 632,324 15,136 0 137,270 483,584 44,911 1,457,284 Returned to source 0 0 0 0 0 0 0 0 0 Interest Received- Internal Loans 494 1,741 9,812 235 0 2,130 7,504 697 22,613 Interest Received-External Investments 20,733 73,007 411,461 9,849 10,200 89,323 314,674 29,224 958,471 53,090 186,944 1,053,597 25,220 10,200 228,723 805,762 74,832 2,438,368 EXPENDITURES Capital Expenditures (294,266) (817,154) (115,700) (13,403) (1,240,523) Current Expenditures (967) (967) Transfer to Region' - (10,200) (10,200) Total Expenditures (967) (294,266) (817,154) (115,700) (10,200) (13,403) (1,251,690) :::; )J Fund Bal.- Prior to Budget Commitments (GL) 540,603 1,612,739 9,930,480 141,564 0 2,319,772 8,219.493 763,357 23,528,008 () :r: Budget Commitments, Unspent Am!. Dec, 31,07 (60,903) (524,800) (202,912) ~ (2,792,187) - (83,828) (3,664,630) rT; Fund Bal. After Budget Commts Dec, 31, 07 479,700 1,612,739 7,138,293 (383,236) 2,116,860 8,135,665 763,357 19,863,378 "j.. ';--,.. ~ A Amount reported last year, prior to year-end financial statement adjustment . Total amount remitted to the Region $405,342 due to the transfer of Transit to the Region ($395,142 + $10,200) :f~t, i r.. v~ -- IF, t- OO , Development Charges Collected 1997 -2007 $ 4.,000.,000 3.,500.,000 3.,000.,000 2.,500.,000 2.,000.,000 1.,500.,000 1.,000.,000 500.,000 0 1997 1999 2001 2003 2005 2007 Year I ~ City's Sharel I .1: 3: m Z -I ~, a ~ -a o ~ :n: \--~ !t?"I - if.. ~ _.0. 0(' --" l'~~ .._----~.~""'._.....",,',""'~~,~"""",.,.~ 1 1 4 0, oLTOREPORT# L 'J 1<;-.) S Projects Approved in 2007 Capital Budget to be Funded from Development Charges Reserve Fund Source of Funding GL Dev. Charge D.C-City's Parkland Debt Total Account Res. Fund Share Res. Res. Fund Projects: Parks Sunbird Trail 5780.0706. $ 171,000 $ 29,000 $ $ 200,000 Playground Equipment-Clearside 5780.0707. $ 45,315 $ 7,685 $ 147,000 $ 200,000 $ 216,315 $ 36,685 $ 147,000 $ 400,000 External Subdivision ( Roads) Town Centre West 5321.0701 158,400 52,800 211,200 Walnut Lane Extension 5321.0702 90,000 30,000 120,000 Valley FarmlTillings Rd Bridge 5321.0703 315,000 35,000 350,000 Wharf SUWest of Liverpool 5321.0705 5,000 20,000 25,000 Liverpool Rd/Annland St to Wharf St 5321.0706 $ 19,575 $ 58,725 $ 78,300 $ 587,975 $ 196,525 $784,500 External Subdivision ( Sidewalks & Streetlights) Brock Rd/Third Concession/Taunton 5321.0707 $ 200,000 $ 200,000 $ 400,000 Kingston RdNalley Farm 5321.0708 40,950 40,950 81,900 $ 240,950 40,950 200,000 $ 481,900 External Subdivision ( Traffic Signals) ) Pickering Parkway/Portland Crt 5321.0709 48,750 16,250 65,000 $ 48,750 $ 16,250 $ 65,000 External Subdivision ( Storm Water Management) Storm Water Mgmt Works 5321.0710 $ 136,000 $ 24,000 $ 160,000 $ 136,000 $ 24,000 $ 160,000 Total $1,229,990 $314,410 $147,000 $200,000 $1,891,400 2007 Actual Capital Expenditures Summarized by Projects O.Reg. 82/98 Section 12(3). GL Account Dev. Charges D.C-City's Fed. Gas Reserve Fund Share Res Tax RF Parkland Easement Property Res Fund Reserve Taxes Debt! Loan Total Fire Addition & Renovations to Station 5 Total -Fire Parks Sunbird Trail Playground Equipment-Clearside Total.Parks External Subdivision Road Construction: Valley Farm/ Pickering Parkway Finch Ave. to Brock 450m east Road Urbanization-Finch/Petticoat Crk Woodview Ave. North Woodview Ave. South to Hydro Corridor Finch North to Rosebank Woodview Ave/Finch. to Hydro Corridor Kingston Rd/Rosebank Rd Sidewalk & Streetlioht Bayly-Brock to Alliance Rd Bayly-Alliance Rd to GO Station Brock/Third Concession/Taunton Storm Water Rouge Park Neighbourhood Total Ext. Subdivision Works 5340.0607 $ 294,266 $ 14,468 $ 643,621 $ 952,356 $ 294,266 $ $ 14,468 $ 643,621 $ 952,356 5780.0706 $ 3,710 $ 629 $ 4,339 5780.0707 9,693 1,644 33,063 . 44,400 $ 13,403 $ 2,273 $ $ 33,063 $ $ $ 48,739 5321.0320 5321.0501 5321.0502 5321.0505 5321.0506 5321.0514 5321.0601 5321.0602 5321.0604 5321.0605 5321.0707 5321.0021 24,350 - 24,350 2,035 50,889 52,924 10,436 10,436 20,872 97,875 97,875 195,750 469,615 469,614 939,229 13,128 13,129 26,257 32,476 32,4 76 64,952 2,992 2,991 1,024 7,007 652,907 677,410 1,024 - 1,331,341 2,449 2,449 4,898 2,172 2,172 4,344 157,500 157,500 315,000 162,121 4,621 - - 157,500 324,242 115,700 11 ,800 22,500 150,000 115,700 11,800 22,500 150,000 $ 930,728 $ 693,831 $ 1,024 $ 180,000 $ 1,805,583 Sidewalk 401 Pedestrian Bridge/Town Centre/GO 5323.0501 $ 2,126 $ 13,109 $ 6,024 $ 21,259 $ 2,126 $ 13,109 - $ 6,024 $ 21,259 Total Spent $ 1,240,523 $ 696,104 $ 13,109 $ 33,063 $ 6,024 $ 15,492 $ 823,621 $ 2,827,937 :-l. j a ~ -0 0 ~ :t:t: ~ I~\ -'> 1 v".. en ..... \.1'( ~" " "'''r:NT#~TO REPORT#1'..~ 15-:")(1 .-1 A i i t\ CITY OF PICKERING 2007 INTERNAL LOANS TO BE BORROWED FROM THE DEVELOPMENT CHARGES RESERVE FUND 2007 Budget Cost Centre Proiect Number Reference Terms Description Amount Fire 5340.0702.6173 Various POs 5- Year Furniture & Equipment $ 150,000 07 -2240-002 -01 for Station 5 addition Parks 5780.0701.6129 OES 39-07 10-Year Repair & Resurface Bev 134,000 07 -2718-001-01 Morgan running track 5780.0712.6178 OES 23-07 5-Year Two Utility Tractors 86,000 07 -2718-004-01 Civic Complex 5700.0704.6181 8- Year Pattern Concrete-Entrance 38,000 07 -2124-005-01 Civic Complex Arena 5715.0703.6181 PO 270468 5- Year Replacement of concrete 50,000 07 -2715-005-02 floor on Pad 2-Don Beer Design only Community Centre 5719.0702.6181 OES 34-07 10-Year Repave parking lot 139,000 07 -2719-005-05 Westshore Comm Ctr Total Internal Loans $ 597,000 Repayment of loans commencing in 2008 Development Charges Reserve Fund Internal Loans - Annual Repayment for the Year Ended December 31,2007 Total 4,426,565 (1,131,753) t Source of Funding Annual Charges (Principal & Interest) Gen. Tax Levy Outstanding Principal 2007 Dec. 31,2007 $ 315,794 274,039 55,790 328,077 52,640 292,284 140,354 496,148 1,955,126 (0) 86,747 43,653 66,956 22,387 30,781 387,839 638,363 65,565 o 4,909 70,474 130,097 25,302 23,789 179,188 31,092 106,953 40,418 178,463 35,208 61,231 22,962 94,142 59,656 273,199 38,000 150,000 220,000 189,000 597,000 3,891,812 O.Reg. '82/98 S. '00#-'- ('5 le-vf .1 I I Interest 2007 $ (15,183) (13,175) (2,682) (15,773) (9,633) (14,052) (6,748) (23,854) (101,100) (344) (4,456) (2,243) (4,601) (1,150) (1,581) (19,925) (34,300) (3,275) (7,858) (245) (11,378) (6,367) (1,368) (1,164) (8,899) (1,519) (5,225) (1,974) (8,718) (1,955) (3,400) (1,275) (5,228) (3,285) (15,143) (179,538) t Gen. Tax Levy (1,311,291 ) Citlf ,,~ REPORT TO EXECUTIVE COMMITTEE ..., ,1; ."\ I ! (~ Report Number: CS 17-08 Date: May 12, 2008 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Section 357/358 of the Municipal Act- Adjustment to Taxes Recommendation: 1. That Report CS 17-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-ofts of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give eftect hereto. Executive Summary: Not Applicable Financial Implications: If approved, the write-oft of taxes as contained in this report represents a gross cost of $28,151.10 with a net cost to the City of approximately $4,980.85, the balance being charged back to the Region of Durham and the School Boards. Pickering's share of the costs will be charged to the 2008 Current Budget allocation under General Government - Provision for Uncollectable Taxes. Sustainability Implications: implications. This report does not contain any sustainability Background: The Municipal Act provides the Treasurer with various tax tools regarding the administration and collection of property taxes. Under the provisions of Section 357 of the Municipal Act, reduction of taxes due to fire, demolition, exemption, assessment change or error is allowed for the current year only. Section 358 of the Municipal Act, allows for the reduction of taxes due to assessment error and this section can be applied to property taxes for the two preceding years. Change in realty tax class can translate into lower property taxes if the property went from industrial to commercial tax class or commercial to residential tax class. Demolitions, and other physical changes to a property, such as removing or filling in a Report CS 17-08 Date: May 12, 2008 Subject: Section 357/358 of the Municipal Act- Adjustment to Taxes Page 2 ~1 ,.., I i \<) swimming pool, or damage caused by fire result in a reduction in assessment and taxes. One property reflects "no change" or reduction in their property taxes. This change is shown as having zeros in the corresponding columns. Municipal Property Assessment Corporation or MPAC staff have investigated the assessment reduction request. After completing their investigation, they have reached the conclusion that the property does not warrant a reduction in assessment and corresponding adjustment in property taxes. If the property owner does not agree with MPAC's recommendation, they have the right to appeal to the Assessment Review Board under section 357(7) of the Municipal Act, 2001. Attachments: 1. Section 357/358 Adjustment to Taxes Prepared By: Approved I Endorsed By: /j\(~\c: {; +'(~~j l~---) W ") <,- Tracy parsorls ./ Acting, Coordinator Taxation Services '"...-..~.. <:::::..._>~.. ."~,7,'-"'--' "-"""","'~ .. '.-.- . , :_--'1::""....- "".--' , -.-. ) > ~_~ ~- '''':c:::::.':''_.... Gillis A. Paterson Director, Corporate Services & Treasurer GAP:tp Co : Chief Administrative Officer Recommended for the consideration of Pickering CityCouncil /' ;/ ,/ I CITY OF PICKERING I - SECTION 357/358 ADJUSTMENTS TO TAXES I',,~ May 2008 ~--,.,.... APP# NAME REASON FOR ADJUSTMENT YEAR ROLL NUMBER CITY REGION EDUCATION TOTAL **16/07 Ontario Realty Corp Gross or Manifest Error 2005 030.020.26000 $0.00 $0.00 -$403.27 -$403.27 **17/07 Ontario Realty Corp Gross or Manifest Error 2006 030.020.26000 $0.00 $0.00 -$397.57 -$397.57 75/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05742 $323.18 $657.08 $923.77 $1,904.03 76/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05743 $291.95 $593.60 $834.52 $1,720.07 77/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05744 $276.34 $561.85 $789.89 $1,628.08 78/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05745 $281.54 $572.43 $804.77 $1,658.74 79/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05746 $297.16 $604.18 $849.39 $1,750.73 80/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05747 $276.34 $561.85 $789.89 $1,628.08 81/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05749 $276.34 $561.85 $789.89 $1,628.08 82/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05750 $276.34 $561.85 $789.89 $1,628.08 83/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05751 $365.84 $743.84 $1,045.75 $2,155.43 84/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05752 $365.84 $743.84 $1,045.75 $2,155.43 85/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05755 $225.85 $459.21 $645.59 $1,330.65 86/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05756 $193.07 $392.55 $551.89 $1,137.51 87/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05757 $193.07 $392.55 $551.89 $1,137.51 88/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05758 $268.01 $544.92 $766.09 $1,579.02 89/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05759 $268.01 $544.92 $766.09 $1,579.02 90/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05760 $291.95 $593.60 $834.52 $1,720.07 91/07 Diamond Swan Ventures Damaged by fire (Explosion) 2007 020.022.05761 $323.18 $657.08 $923.77 $1,904.03 123/07 Donald/Elizabeth Evans Gross or Manifest Error - lot size incorrect 2005 010.021.08314 $25.73 $50.19 $20.72 $96.64 124/07 Donald/Elizabeth Evans Gross or Manifest Error - lot size incorrect 2006 010.021.08314 $23.08 $48.96 $18.48 $90.52 125/07 Donald/Elizabeth Evans Gross or Manifest Error - lot size incorrect 2007 010.021.08314 $25.12 $51.08 $18.48 $94.68 02/08 Michael & Leslie Brady Repairs/renovations preventing normal use 2007 020.025.36710 $75.72 $153.96 $55.70 $285.39 05/08 2143345 Ontario Inc Building demolished 2007 030.008.07100 $37.19 $75.61 $27.35 $140.15 16/08 John & Susan Phillips Ceased to be liable to be taxed at rate it was taxed 2007 030.004.17801 $0.00 $0.00 $0.00 $0.00 $4,980.85 $10,127.00 $13,043.25 $28,151.10 .. Class changes from RGNIRPEP to RTEP - increase in education portion only due to RGN class change '- 5; _. -.l C. C<; CiUI o~ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 18-08 Date: May 12, 2008 -, -'""j i / From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2008 Tax Rates for all Classes of Property and Final Tax Due Dates for All Realty Tax Classes Except for Commercial, Industrial & Multi- Residential Realty Classes Recommendation: 1. That Report CS 18-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be July 9, 2008 and September 26, 2008 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached By-law providing for the imposition of the tax rates approved under Recommendation 1 above, be read three times and approved; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Adoption of the above recommendations and the attached By-law provides for the approval of tax rates required to raise the levy approved in the 2008 Current Budget of the City of Pickering and to levy taxes for School Boards and for the Region of Durham. Report CS 18-08 Date: May 12, 2008 Subject: 2008 Tax Rates and Final Tax Due Dates for All Realty Tax Classes Except for ~1 2 2 Commercial, Industrial & Multi-Residential Realty Classes Page 2 Financial Implications: Adoption of the recommendations and passing the By-law will allow staff of the Corporate Services Department to bill the Final 2008 levy for all properties except for the industrial, commercial and multi-residential tax classes. Passing of the by-law will assist the City of Pickering to meet its financial obligations and reduce any borrowing costs. Sustainability Implications: Passing the attached By-law will allow the City to obtain the funds required to maintain it's financial sustainability objectives. Background: components: The 2008 final tax billing process will consist of two separate 1. residential and residential related (farm, managed forest) properties; and, 2. commercial, industrial and multi-residential realty classes. Later this year, a report will be presented to Council asking for Council's approval to bill the non-residential tax classes. The non-residential tax classes are subject to tax capping and Pickering's staff in conjunction with the other lower tier municipal tax staff and the Region's finance staff will be working on the tax capping calculations during the summer. City's Net Tax Levy and Tax Rate Increase On April 21, 2008, City Council approved Report CS 14-08 of the Director, Corporate Services & Treasurer that provided for a budgetary increase of 5.9% with a corresponding property tax levy of $40,512,858. The budgetary levy increase is applied to the "City portion" of the property tax bill. Re-Assessment Update Cancelled By Province When property tax reform was introduced in 1998, one of the major improvements to the existing system was the implementation of regular province-wide re-assessments. The Province implemented a re-assessment for the 2006 property taxation year based upon property values as of January 1, 2005 (from the previous valuation base of June 30,2003). The planned reassessment update of all properties in Ontario was cancelled for the 2007 & 2008 tax years, and therefore, the valuation date used to calculate the 2008 taxes will remain as January 1, 2005. Report CS 18-08 Date: May 12, 2008 Subject: 2008 Tax Rates and Final Tax Due Dates for All Realty Tax Classes Except for Commercial, Industrial & Multi-Residential Realty Classes Page 3 -1 ,--, 1/ Tax Due Date Instalments Recommendation 3 provides for the due dates for the payment of residential taxes being July 9, 2008 and September 26, 2008. The table below lists the tax instalment due dates for the last four years. Year 2008 2007 2006 2005 1 S Instalment Jul 9,2008 Jul 11/07 Jul 7/06 Jul 15/05 2" Instalment Se tember 26/08 Se tember 27/07 Se tember 28/06 Se tember 29/05 During the last few years, taxation staff have noticed that there has been a substantial request for tax bill reprints around the June 30th date due to the large number of homes being sold at this time. Last year, taxation staff reprinted approximately 500 tax bills between June 15 to July 15 mainly due to sales transactions. The cost of producing and mailing of the reprinted tax bill is estimated to be ten dollars. Taxation staff will continue to monitor this situation and may have to adjust the tax bill due date to mid June for future years. Other Recommendations 2 and 3 provide for the levying of all tax rates on all classes of property except for the non-residential properties where the tax rates and the property taxes will be billed at a later date because the claw back percentages have not yet been determined. Staff have received advice that the claw back percentages should be included in the billing By-law. Therefore, staff will bring a separate report to Council regarding the non-residential tax rates and tax billing hopefully for Council's summer meeting. Staffs preliminary estimate for the final non-residential due date is October 15,2008. ChanQes to the BillinQ Schedule Recommendation 5 and 6, will allow the Director, Corporate Services & Treasurer some latitude, limited by Provincial legislation, in effecting whatever may be necessary in order to ensure that the taxes are billed properly and in a timely fashion. It was always staff's understanding that Recommendation 5 would be used to change the due dates by a few days in order to meet Provincial legislation requirements. (Section 343, subsection one of the Municipal Act states the property owner must have at least twenty-one days to pay their taxes). A report would be prepared to Council if there was a substantial delay in the billing of the final taxes. Report CS 18-08 Date: May 12, 2008 Subject: 2008 Tax Rates and Final Tax Due Dates for All Realty Tax Classes Except for 1 2 i~ Commercial, Industrial & Multi-Residential Realty Classes Page 4 Attachments: 1. By-law to Establish the 2008 Tax Rates and Final Instalment Due Dates for All Realty Classes Except Non-Residential Prepared By: Prepared By: ~' ..,-- ..../ /. '~'." / /b -,,/ ~:..-.:' /",.-..- .L Stan Karwowski :1' Manager, Finance & Taxation ) ~" j' (I '-... '-. , .. . . -Tracy Pa~so s Acting C~r inator, Taxation Services 'v Approved I Endorsed By: ~;f?;!~~, Gillis A. Paterson Director, Corporate Services & Treasurer GAP:vw Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Co il " // /\TTACHME!\H #.1._- TO REPORT # CS:ff ~.~ THE CORPORATION OF THE CITY OF PICKERING 1 :2 ~) BY-LAW NO. XX/08 Being a By-law to adopt the estimates of all sums required to be raised by taxation for the year 2008 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. WHEREAS it is necessary for the Council of The Corporation of the City of Pickering, pursuant to the Municipal Act, 2001, S.o. 2001, c25, as amended, to pass a By-law to levy a separate tax rate on the assessment in each property class; and, WHEREAS the property classes have been prescribed by the Minister of Finance under the Assessment Act, R.S.o. 1990, ch.A.31, as amended and its Regulations; and, WHEREAS it is necessary for the Council of The Corporation of the City of Pickering, pursuant to the Municipal Act, to levy on the whole rateable property according to the last revised assessment roll for The Corporation of the City of Pickering the sums set forth for various purposes in Schedule "A", for the current year; and, WHEREAS the Regional Municipality of Durham has passed By-law No. 13-2008 to establish tax ratios and By-law 12-2008 to adopt estimates of all sums required by The Regional Municipality of Durham for the Durham Region Transit Commission and By- law 11-2008 to set and levy rates of taxation for Regional Solid Waste Management and By-law NO.1 0-2008 to set and levy rates of taxation for Regional General Purposes and set tax rates on Area Municipalities; and, WHEREAS the Province of Ontario has provided the 2008 education tax rates for the realty classes; and, WHEREAS sub section 342(2) of the Municipal Act, 2001, S.o. 2001, c25, as amended, permits the issuance of separate tax bills for separate classes of real property for 2008; and, WHEREAS an interim levy was made by the Council of The Corporation of the City of Pickering (pursuant to By-law No. 6821/07) before the adoption of the estimates for the current year. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. For the year 2008, The Corporation of the City of Pickering (the "City") on April 21, 2008, approved Council Report CS 14-08 and corresponding schedules and attachments as presented including Council Resolution #78/08 resulting in a taxation levy of $40,512,858. 1 r) II 2. Fat the year 2008, the City shall levy upon the Property Classes set out in Schedule "A", the rates of taxation as set out in Schedule "A", for the City of Pickering, the Region of Durham and for Education purposes on the current value assessment as also set out in Schedule "A". Where applicable, taxes shall be adjusted in accordance with Bill 140, as amended and its Regulations. 3. The levy provided for in Schedule "A" shall be reduced by the amount of the interim levy for 2008. 4. The Tax Levy due dates for the Final Billing be July 9, 2008 and September 26, 2008 for all classes excluding the non-residential tax classes (commercial, industrial and multi-residential). 5. If any section or portion of this By-law or of Schedule "A" is found by a court of competent jurisdiction to be invalid, it is the intent of Council for The Corporation of the City of Pickering that all remaining sections and portions of this By-law and of Schedules "A" continue in force and effect. 6. This By-law comes into force on the date of its final passing. BY-LAW read a first, second and third time and finally passed this 20th day of May 2008. David Ryan, Mayor Debi Wilcox, Clerk By-law No 108 Schedule A 2008 Tax Rates 2008 City Region Education Total Pickering Region Education TOTAL CVA Tax Rate Tax Rate Tax Rate Tax Rate Billinq Billinq Billinq BILLING ProlliillY Class Residential 7,963,218,999 0.00379756 0.00771099 0.00264000 0.01414855 30,240,807 61,404,302 21,022,898 112,668,007 Farm 73,794,300 0.00075950 0.00154220 0.00066000 0.00296170 56,047 113,806 48,704 218,557 Managed Forest 2,315,700 0.00094940 0.00192776 0.00066000 0.00353716 2,199 4,464 1,528 8,191 Pipelines 22,187,000 0.00466870 0.00947988 0.01586577 0.03001435 103,584 210,330 352,014 665,928 Multi-Residential 62,507,470 0.00708810 0.01439256 0.00264000 0.02412066 443,059 899,643 165,020 1,507,721 Commercial 697,682,652 0.00550650 0.01118095 0.01487553 0.03156298 3,841,790 7,800,755 10,378,399 22,020,944 Commercial - Excess Land 10,853,171 0.00385450 0.00782665 0.01041287 002209402 41,834 84,944 113,013 239,790 Commercial Vacant Land 8,417,000 0.00385450 0.00782665 0.01041287 0.02209402 32,443 65,877 87,645 185,965 Shopping Centres 293,412,797 0.00550650 0.01118095 0.01487553 0.03156298 1,615,678 3,280,634 4,364,671 9,260,982 Shopping Centres Excess Land 0.00385450 0.00782665 0.01041287 0.02209402 0 0 0 0 Office Building 40,829,275 0.00550650 0.01118095 0.01487553 0.03156298 224,826 456,510 607,357 1,288,694 Office Building Excess Land 0.00385450 0.00782665 0.01041287 0.02209402 Industrial 158,111,670 0.00858170 0.01742531 0.01961500 0.04562201 1,356,867 2,755,145 3,101,360 7,213,372 Industrial Excess Land 3,122,685 0.00557810 0.01132668 0.01274975 0.02965453 17,419 35,370 39,813 92,602 Industrial Vacant Land 27,155,000 0.00557810 0.01132668 0.01274975 0.02965453 151,473 307,576 346,219 805,269 Large Industrial 23,963,240 0.00858170 0.01742531 0.01961500 0.04562201 205,645 417,567 470,039 1,093,251 Large Industrial - Excess Land 1 ,291 ,760 0.00557810 0.01132668 0.01274975 0.02965453 7,206 14,631 16,470 38,307 Parking Lot Full 0.00000000 0.00000000 0.00000000 000000000 Parking Lots Excess Land 0.00000000 0.00000000 0.00000000 0.00000000 Total 9,388,862,719 38,340,876 77,851,553 41,115,151 157,307,580 j',_::', """'-.i 2008 City Region Education Total Pickering Region Education TOTAL CVA Tax Rate Tax Rate Tax Rate Tax Rate Billinq Billinq Billinq BILLING -~ Payments in Lieu Properties ~) ~ Residential 99,371,895 0.00379756 0.00771099 0.00264000 0.01414855 377,371 766,256 262,342 1,405,968 .,~"""" Residential - Tax Tenant 55,478,370 0.00379756 0.00771099 000264000 0.01414855 210,682 427,793 146,463 784.938 Residential - General 43,028,285 0.00379756 0.00771099 000000000 0.01150855 163,402 331,791 495,193 Residential - Full Shared PIL 103,500 0.00379756 0.00771099 0.00264000 001414855 393 798 273 1,464 Farm 55,538,600 0.00075950 0.00154220 0.00066000 0.00296170 42,182 85,652 36,655 164,489 Farm - Tax Tenant 15,754,400 0.00075950 0.00154220 0.00066000 000296170 11,965 24,296 10,398 46,660 Commercial Full 47,885,170 0.00550650 0.01118095 0.01487553 0.03156298 263,680 535,402 712,317 1,511,399 Commercial Full - Shared PIL 30,572,705 0.00550650 001118095 0.01487553 0.03156298 168,349 341,832 454,785 964,966 Commercial Full - Tax. Tenant 2,522,350 0.00550650 0.01118095 0.01487553 0.03156298 13,889 28,202 37,521 79,613 Commercial General 8,483,550 0.00550650 0.01118095 0.00000000 0.01668745 46,715 94,854 141,569 Commercial Full - Excess Land 515,270 0.00385450 0.00782665 0.01041287 002209402 1,986 4,033 5,365 11,384 Commercial Full - Excess Land Tenant 0.00385450 0.00782665 0,01041287 0.02209402 Commercial General Excess Land 1,419,550 0.00385450 000782665 0.00000000 0.01168115 5,472 11,110 16,582 Commercial Gen - Vacant Land 2,550,000 0.00385450 0.00782665 0.00000000 001168115 9,829 19,958 29,787 Commercial Vacant Land Full 106,000 0.00385450 0.00782665 0.01041287 002209402 409 830 1,104 2,342 Office Building Full - Shared PIL 21,560,300 0.00550650 0.01118095 0.01487553 0.03156298 118,722 241,065 320,721 680,507 Parking Lot 0.00550650 0.01118095 0.00000000 0.01668745 Industrial Full 0.00858170 0.01742531 0.01968878 0.04569579 Industrial General 0.00858170 0.01742531 0,00000000 0.02600701 Industrial Full- Shared PIL 7,512,005 0.00858170 0.01742531 0.01968878 0.04569579 64,466 130,899 147,902 343,267 Industrial Full- Tax Tenant 372,380 0.00858170 0.01742531 0.01968878 0,04569579 3,196 6,489 7,332 17,016 Ind. Excess Land - Shared PIL 7,626,805 0.00557810 0.01132668 0.01279771 0.02970249 42,543 86,386 97,606 226,535 Ind. Excess Land Tax Tenant PIL 329,620 0.00557810 0.01132668 0.01279771 0.02970249 1,839 3,734 4,218 9,791 Industrial Excess Land Gen 0.00557810 0.01132668 0.00000000 0.01690478 Industrial Vacant Land Full 0.00557810 0.01132668 0.01279771 0.02970249 Industrial Vacant Land Gen 0.00557810 0.01132668 0.00000000 0.01690478 Industrial Vacant Land Shared PIL 1,932,000 0.00557810 0.01132668 0.01279771 0.02970249 10,777 21,883 24,725 57,385 Large Industrial Full - Shared PIL 70,897,800 0.00858170 0.01742531 0.01968878 004569579 608,424 1,235,416 1,395,891 3,239,731 Large Ind. Excess Land - Shared PIL 1,028,885 0.00557810 0.01132668 0.01279771 0.02970249 5,739 11,654 13,167 30,560 Total PILS 474,589,440 2,172,028 4,410,332 3,678,787 10,261,147 Grand Total 40,512,904 82,261,885 44,793,938 167,568,727 Citll 0# REPORT TO EXECUTIVE COMMITTEE Report Number: CS 19-08 Date: May 12, 2008 1 29 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Final Approval for Financing of Council Approved Capital Project - External Borrowing Through the Issuance of Debentures Recommendation: 1. That Report CS 19-08 from the Director, Corporate Services & Treasurer be approved; 2. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $630,000 for a period not exceeding 15 years for the Ice Rink 2 Renovations at the Don Beer Arena; b) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 3. That the costs of undertaking the financing, currently estimated at approximately $5,000 be charged to the 2008 Current Budget, General Government-Annual Charges Debentures & Loans Repayment; 4. That the estimated annual repayment costs of principal and interest amounting to approximately $65,000 be included in the 2009 Current Budget and thereafter until the debentures is repaid; 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; Report CS 19-08 May 12, 2008 Subject: Final Approval for Financing of Council Approved Page 2 Don Beer Arena Rink 2 Renovations- External Borrowing Through the 13 (llssuance of Debentures 6. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the attached draft by-law, providing for the authorization for the issuance of debentures, be enacted; and, 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: At the time of writing, the Regional Municipality of Durham has indicated the possibility of going to the market in the spring/summer of 2008. This Report to Council serves to seek Council approval in order to provide formal documentation to the Regional Municipality of Durham and to enact a by-law for the authorization for the issuance of debentures for the Don Beer Arena Ice Rink 2 Renovations. The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario. Financial Implications: If the Regional Municipality of Durham proceeds with the official issue sometime in the spring/summer, the City would be liable for at least six months of interest payment for 2008. Though this debenture issue was not included in the provision for 2008 annual charges, there will be sufficient funds budgeted as annual (one principal and two interest) payments for the forthcoming Council approved $4,410,000 debentures issue. It is unlikely that the annual provision be required due to the timing of the issue (a maximum of six months of interest). As per Report to Council OES 10-08, the balance amount of $3,200 will be funded from the 2008 Current Budget. Report CS 19-08 May 12, 2008 Subject: Final Approval for Financing of Council Approved Page 3 Don Beer Arena Rink 2 Renovations- External Borrowing Through the Issuance of Debentures '1 ,s'l Sustainability Implications: This financing is necessary to provide the financial means to sustain the City's capital investments in infrastructure. Background: While long term financing (internal and external) was always generally approved by Council during the annual capital budgeting process and/or through specific reports, there has never been a specific formal approval by the Council for capital projects requiring such financing with the terms and conditions being specified in detail. This formal request by Council is normally done by Corporate SeNices on an annual basis every fall and request to enact the debenture by-laws be done at the same time. At the time of writing, the Regional Municipality of Durham has indicated the possibility of going to the market in the spring/summer of 2008. This Report to Council seNes to seek Council approval in order to provide formal documentation to the Regional Municipality of Durham for the issuance of debentures for the Don Beer Arena Ice Rink 2 Renovations (OES10-08). Normally, all external debentures requested by an area municipality are issued through the Regional Municipality of Durham. However, if there may be other more cost effective means of financing available, the Treasurer may resort to these alternatives. Alternate financing may be desirable or necessary for some portions of the City's requirements. The Recommendations allow for the best course of action to take place. The recommendations also provide a limited degree of flexibility in the event that the documentation for projects or portions thereof is insufficient to meet the legal requirements for a debenture issue in that the project can then be financed through other means. They also provide for some flexibility with the treatment of excess proceeds that may be raised as a result of the market conditions (i.e. issued as a premium) or excess funds resulting once project costs are complete and final. The costs of financing of approximately $5,000 have been included in the 2008 Current Budget. This cost represents commissions, legal fees, and registration for debentures with the Canadian Depository for Securities (C.D.S.) and any discount upon sale. Attachments: 1. By-law to Confirm the Authorization of the Issuance of Debentures in the Amount of $630,000 for Don Beer Arena Rink 2 Renovations. Report CS 19-08 May 12, 2008 Subject: Final Approval for Financing of Council Approved Page 4 Don Beer Arena Rink 2 Renovations- External Borrowing Through the '1 ,) 2 Issuance of Debentures Prepared By: Approved I Endorsed By: ~~ -' ') ~ - ,~----~ _ c~A~~~~_~______ Gillis A. Paterson Director, Corporate Services & Treasurer Caryn Kong Senior Financial Analyst GAP:ck Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City.council :/ // I ATTACHMENT # TO REPORT # C 'j J I? THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. '1 3-5 Being a By-law to confirm the authorization of the issuance of debentures in the amount of $630,000 for the Don Beer Arena Rink 2 Renovations in the City of Pickering WHEREAS Section 11 of the Municipal Act, 2001, as amended, provides that a lower- tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, WHEREAS Subsection 401 (1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, WHEREAS Subsection 401 (3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, WHEREAS The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, WHEREAS the Council of the City approved Report OES 10-08 at its meeting of April 21, 2008 pursuant to Resolution 82/08 and awarded Tender T-1-2008 for the Don Beer Arena Rink 2 Renovations at that meeting; and, WHEREAS the Council of the City is proceeding with the Don Beer Arena Rink 2 Renovations in the City of Pickering; and, AND WHEREAS before the Council of the City authorized the Don Beer Arena Rink 2 Renovations, the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and, therefore, Ontario Municipal Board approval was not required prior to City Council's authorization as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder. NOW THEREFORE, BE IT ENACTED AND ITS IS HEREBY ENACTED AS A BY-LAW OF THE CORPORATION OF THE CITY OF PICKERING AS FOLLOWS: 1. That the estimated costs of the Don Beer Arena Rink 2 Renovations in the amount of $633,200 be financed as follows: 1 3 it a) That the sum of $630,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed fifteen (15) years; b) That the balance of $3,200 be funded from the 2008 Current Budget; 2. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2009 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 20th day of May, 2008. Mayor City Clerk CiuJ 0# REPORT TO EXECUTIVE COMMITTEE G Report Number: CS 21-08 Date: May 12, 2008 1 ,S ) From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2008 Annual Repayment Limit for Debt and Financial Obligations Recommendation: That Report CS 21-08 of the Director, Corporate Services & Treasurer regarding the 2008 Annual Repayment Limit for Debt and Financial Obligations be received for information. Executive Summary: Not applicable Financial Implications: Not applicable Sustainability Implications: An update to the Annual Repayment Limit is required to determine the annual repayment limit for both internal and external borrowings. This update is required to enable the City to borrow externally. Background: Recently, the Ministry of Municipal Affairs and Housing (MMAH) provided information regarding the City's 2008 Debt and Obligation Repayment Limit. Debt for these purposes includes all forms of loans, leases and other long term financial obligations and commitments. The 2008 Annual Repayment Limit (ARL) was calculated based on 25 percent of 2006 net own-source revenues as reported in City of Pickering's 2006 Financial Information Report (FIR) submitted to the Ministry of Municipal Affairs and Housing (MMAH). The FIR was prepared in conjunction with the annual financial statements. Own-source revenues represent generally the discretionary revenues of a municipality including property taxes, user fees, licenses and fines and exclude all grants, internal transfers and extraordinary items such as the one time sale of land or other fixed assets and non-discretionary items such as development charges. The calculated 2008 ARL based on 25% of net revenue fund, after taking into account net debt charges reported to MMAH is $10,185,630. This is based upon the 2006 Financial Information Return. Based on the 2008 Budget, the total annual principal and interest charges and all other financial obligations as recorded in the City's books are $3,670,300 out of which $2,599,802 for the annual charges has been reported to the Report CS 21-08 May 12, 2008 Subject: 2008 Annual Repayment Limit for Debt and Financial Obligations Page 2 '"I < /_,~ <-..1 '- MMAH as required. Taking into account the difference of $1,070,498 ($3,670,300 - $2,599,802), being the amount included in the City's books for annual charges pertaining to borrowings from 2006 to 2008 ($987,120), and the balance ($83,378) for photocopiers contracts, internal telephone financing and dealer financing of a small vehicle, the net ARL available for 2008 would have to be reduced to $9,115,132. The net ARL of $9,115,132 for 2008, as adjusted, represents the maximum additional principal and interest payment for the year that could be undertaken without Ontario Municipal Board approval. This calculation does not measure affordability nor take into account other commitments the City may have and the need to change levels of service or raise property taxes to maintain the debt repayment amount. This limit represents the maximum amount which the municipality has available for approval and certification by the Treasurer as of December 31, 2007 to commit to payments relating to debt and financial obligations. The limit is effective January 1, 2008. For illustration purposes, if the City could borrow at 7%, the rate used by MMAH in the calculation, the net ARL of $9,115,132 would allow it to undertake additional long term borrowing as follows: Terms a) 5 years b) 10 years c) 15 years d) 20 years Debt Amount ($1 37,373,840 64,020,872 83,019,838 96,565,838 Attachments: 1. Letter from the Ministry of Municipal Affairs and Housing dated February 4, 2008 Prepared By: Approved I Endorsed By: 2~~\co"-f Caryn Kong Senior Financial Analyst ( / --7 """ ""><'/P? C-"" " ~h '/ /' ~._':. c~ Gillis A. Paterson Director, Corporate Services & Treasurer // AI 'T'" cll:o(")rIT#C5 :,,111 ~ )Y,<' ~L,.\'~ii'\ _ J" ..Jt j} Ministine des Affaires municipales et du logemenl ('~ t? Ontario Ministry of Municipal Affairs and Housing Municipal Finance Policy Branch 777 Bay Street, 13th Floor Toronto ON M5G 2E5 Phone: (416) 585-6310 Fax: (416) 585-6315 ,; ~' , " 777, Rue Bay, 13' etage Toronto ON M5G 2E5 Telephone: (416) 585-6310 Telecopieur: (416) 585-6315 REC~~tlIE^' D <-~ '""" ~J .' CITY OF P~CKERING rl/i l~ R (J ') "} (1 (,I A, ; - f J !! i ~_..,.~ J ,,,,I CORPORATE SERVICES February 4,2008 Dear Municipal Treasurer, Clerk/Treasurer: I am pleased to enclose a report showing your municipality's 2008 Annual Repayment Limit (ARL) respecting long-term debt and financial obligations. Your 2008 ARL was calculated based on 25 percent of your 2006 net own source revenues as reported in your 2006 FIR. Note that revenues for municipal electrical utilities are not included in the calculation of the ARL, in accordance with Public Sector Accounting Board (PSAB) guidelines. If you require any further information, please contact the appropriate Municipal Services Office of the Ministry of Municipal Affairs and Housing (list enclosed). / Yours~roJY, /1'/ / / ";, '''hi,&/./, L- Frances Johnston / Director (A) Enclosures 1322(05/9\) l' ,', I ,) () Ministly of Municipal Affairs and Housing 777 Bay Street, Toronto, Ontario. M5G 2E5 Ministere des ajJaires municipales et du logement 777 rue Bay Toronto (Ontario) M5G 2E5 ANNUAL REPAYMENT LIMIT (UNDER ONTARIO REGULATION 403/02) MMA CODE: 10102 MUNID: 18001 MUNICIPALITY: Pickering C UPPER TIER: Durham R REPAYMENT LIMIT: C$10,185,630 The repayment limit has been calculated based on data contained in the 2006 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2006 to commit to payments relating to debt and financial obligations. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01,2008. FOR ILLUSTRATION PURPOSES ONLY, the additional long-term borrowing which a municipality could undertake over a 5-year, a 10-year, a 15-year and a 20- year period is shown. Page: 01 of 03 Date Prepared: January 9, 2008 DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT 'I i. Ci ,) / MUNICIPALITY: Pickering C MMAH CODE: 10102 1.0 GROSS DEBT CHARGES 1.1 Principal SLC 74 3099 01 1,942,381 1.2 Interest SLC 74 3099 02 657,421 1.3 SUBTOTAL Add Lines 1.1, 1.2 2,599,8021 2.0 DEBT CHARGES ON O.C.WA PROVINCIAL PROJECT 2.1 Water Projects -- this municipality only SLC 74 28]0 03 0 2.2 Water Projects -- share of integrated projcct(s) SLC 74 2820 03 0 2.3 Sewer Projects -- this municipality only SLC 74 2830 03 0 2.4 Sewer Projects -- share of integrated project(s) SLC 74 2840 03 0 2.5 SUBTOTAL Add Lines 2. I thru 2.4 01 3.0 PAYMENT IN RESPECT OF LONG TERM COMMITMENTS A..c"lD LIABILITIES SLC42601001 0 4.0 SUBTOT AL - DEBT CHARGES Add Lines 1.3,2.5,3.0 2,599,802/ 5.0 AMOUNTS RECOVERED FROM UNCONSOLIDATED ENTITIES 5.1 Electricity (Principal) SLC 74 3030 01 0 5.2 Electricity (Interest) SLC 74 3030 02 0 5.3 Gas and Telephone (Principal) SLC 74 3040 01 + SLC 74 3050 01 0 5.4 Gas and Telephone (Interest) SLC 74 3040 02 + SLC 74 305002 0 5.5 SUBTOTAL Add Lines 5. I thru 5.4 01 6.0 PAYMENTS TO PROVINCE FOR DOWNTOWN REVITALIZATION PROGRAM LOANS SLC 42 5410 01 0 7.0 DEBT CHARGES FOR TILE DRAINAGE AND SHORELINE ASSISTANCE SLC 40 1850 02 + SLC 40 1850 08 0 8.0 SUBTOT AL - DEBT CHARGES TO BE EXCLUDED Add Lines 5.5,6.0,7.0 01 9.0 NET DEBT CHARGES II 2,599,80211 Page: 02 of 03 Date Prepared: January 9, 2008 , . '1 4 U DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT MUNICIPALITY: Pickering C MMAH CODE: 10102 10.0 TOTAL REVENUE FUND REVENUES SLC 10991001 51,626,663 11.0 FEES FOR REPAYING THE PROVINCE FOR DOWNTOWN REVITALIZATION LOANS SLC 42 5410 01 o 12.0 FEES FOR TILE DRAINAGE AND SHORELINE ASSISTANCE SLC 12 185004 o 13.0 GRANTS FROM GOVERNMENT OF ONTARIO, GOVERNMENT OF CANADA AND OTHER MUNICIPALITIES 13.1 ]3.2 13.3 Ontario Grants Canada Grants Other Municipalities SLC 10069901 +SLC 10081001 SLC 10082001 SLC 10 109901 234,281 118,391 132,263 13.4 SUBTOTAL Add Lines 13.1 thru 13.3 484,9351 14.0 FEES AND REVENUES FOR JOINT LOCAL BOARDS FOR HOMES FOR THE AGED o 15.0 NET REVENUE FUND REVENUES Lines 10 less Lines 11,12,13.4,141 51,141,7281 12,785,4321 16.0 25% OF NET REVENUE FUND REVENUE 17.0 ANNUAL REPAYMENT LIMIT 25% of Net Revenue Fund Revenues less Net Debt Charges 10,185,630 SLC denotes Schedule, Line, Column FOR ILLUSTRA nON PURPOSES ONLY Ifthe municipality could borrow at 7.0% or 9.0% annually, the annual repayment limit shown in 17 above would allow it to undertake additional long-term borrowing as follows: 7.0% Interest Rate: (a) 20 years @ 7.0% p.a. (h) 15 years @ 7.0% p.a. (c) 10 years @ 7.0% p.a. (d) 05 years @ 7.0% p.a. 107,906,709 92,769,842 71,539,603 41,763,094 9.0% Interest Rate: (a) 20 years @ 9.0% p.a. (b) 15 years @ 9.0% p.a. (c) 10 years @ 9.0% p.a. (d) 05 years @ 9.0% p.a. 92,979,989 82,103,190 65,367,887 39,618,549 Page: 03 of 03 Date Prepared: Januarv 9.2008 . ...... CiUI o~ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 25-08 Date: May 12, 2008 "1 /1 '1 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: That Report CS 25-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Sustainability Implications: The City's participation in cooperative purchasing initiatives reduces paper and administrative costs. Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. Report CS 25-08 May 12, 2008 Subject: Formal Quotations - Quarterly Report for Information Page 2 ..., i (f L~ Formal Quotations Summary January 1 , 2008 to March 31 , 2008 PST Included / GST Extra (unless stated otherwise) Reference No. Description A ward Status Award Date Cooperative tender for Supply of Sodium Chloride Host: Region of Durham T -280-2006 Participants: Durham, Oshawa, Peterborough, January 28, 2008 Ajax, Whitby, Pickering, Ongoing Clarington, Uxbridge, Kawartha Lakes, County Unit prices operating costs 2008- of Peterborough 2009 Vendor: Canadian Salt Year 3 of optional 4 year contract February 15, 2008 to February 15, 2009 Co-operative tender for Delivery of Sodium Chloride Host: Region of Durham Participants: Durham, Oshawa, Peterborough, T -279-2006 Ajax, Whitby, Pickering, Ongoing Clarington, Uxbridge Price per tonne operating costs Kawartha Lakes, County March 11 , 2008 of Peterborough 2008 Vendor: Shepstone Haulage Year 2 of 2 year contract Contract ends April 30, 2008. New tender being called. -.... Report CS 25-08 May 12, 2008 Subject: Formal Quotations - Quarterly Report for Information Page 3 'j }. , lj ,S Reference No. Description Award Status Award Date Supply & Delivery of Aggregate Road Material Host: Municipality of Clarington Q2008-1 Participants: Region, Various unit Ongoing Oshawa, Pickering, Ajax, prices operating costs March 28,2008 Whitby, Clarington 2008 Vendor: 1. H. Forsythe Haulage April 1, 2008 to March 31 , 2009 Cooperative Tender for Supply, Delivery & Application of W02-2008 Calcium/Magnesium Chloride Miller Paving Host: Town of Whitby Various unit Ongoing Participants operating cost Glen Chemicals Vendor: Miller Paving - prices 2008-2009 March 31 , 2008 Liquid Vendor: Glen Chemicals- Flake May 1,2008 to April 30,2009 Cooperative tender for Supply & Delivery of hot mix asphalt, cold mix asphalt & high Year 3 of 3 C 11 21-06 performance cold mix Various unit year contract asphalt pricing Contract ends March 25, 2008 Host: City of Oshawa January 31, Participants: 2009 Vendor(s): -Lafarge Canada Inc. -Matrex Quotation Q-3-2008 HV AC Repair Service Various rates Ongoing Vendor: operating cost February 29, 2008 Ace Services 2008-2009 Quotation Q-15-20OC Security Services Various hourly Ongoing Vendor: operating cost April 8, 2008 Securitas Canada Inc rates 2008-2009 Report CS 25-08 May 12, 2008 Subject: Formal Quotations - Quarterly Report for Information '1 4 /\ Page 4 Attachments: Not applicable Prepared By: Approved / Endorsed By: 0/' Vera A. Felgema er Manager, Supply & SeNices C.P.P., CPPO, CPPB, C.P.M., CMM III C-'S'=' .) ---';?':::;"'?'>.. . ._-<::::':~:.~,..._..............." ..........'. /~--<;;..:,..,~ --~ ~ Gillis A. Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council CitlJ o~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 13-08 Date: May 12, 2008 From: Everett Buntsma Director, Operations & Emergency Services Subject: No Parking By-law, Sunrise Avenue, Amendment to By-law 6604/05 File: A-1440 Recommendation: 1. That Report OES 13-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. Executive Summary: In response to concerns with roadway traffic flow, poor sightlines and driveway access difficulties due to vehicular on street school bus parking on Sunrise Avenue, the City was asked to implement No Parking restrictions in order to ensure a clear travel path and unobstructed visibility. Having completed the review, staff support the request and hereby propose to amend the existing municipal traffic by- law as per the changes attached. Financial Implications: The acquisition and installation of no parking signs is estimated to cost approximately $300 and can be accommodated within the Roads current budget account 2320.2409. Sustainability Implications: The concerns as presented to and the recommendations as generated by staff address traffic safety issues within the Corporate Healthy society objectives. Report OES 13-08 May 12, 2008 Subject: No Parking By-law, Sunrise Avenue Page 2 Background: In October of 2007, MP&E staff were asked via the corporate Customer Care Centre to respond to traffic operational concerns from a resident on Sunrise Avenue. Specifically, municipal staff were requested to investigate and implement No Parking restrictions along the south side of Sunrise Avenue (as shown on the attached sketch) as a means of addressing difficulties caused by on street parking. Specifically school buses destined for the Frenchman's Bay Public School were using the south side of Sunrise Avenue as a temporary staging area in the afternoons prior to student pickup. As the portion of Sunrise Avenue from West Shore Boulevard to Chipmunk Street has a slightly narrower pavement width, the resident noted driveway access difficulties. A municipal community consultation notice was issued on November 12, 2007. The notice generated a singular reply noting ambivalence to on street parking controls. Given the lack of community direction, City staff contacted the 6 affected residents individually all of whom noted support for the controls as proposed. Consequently, staff in recognition of the community support recommend that the municipal Traffic By-law 6604/05 be amended to reflect No Parking on the south side of Sunrise Avenue from West Shore Boulevard to Chipmunk Street (see sketch attached). The corresponding draft By-law amendment is attached. Attachments: 1. Parking scheme diagram 2. Draft By-law Amendment Prepared By: Approved I Endor;iled By: //' '1 Mike Pelzows ',ET Coordinator, Tr: ffic Operations 1 ) ,/ ~ / \~ Ever~tt Bu~a Director, Operations and Emergency Services CORP0227-07/01 revised Report OES 13-08 Subject: No Parking By-law, Sunrise Avenue May 12, 2008 Page 3 RH:mp Attachments Copy: Chief Administrative Officer Manager, By-law Services Superintendent, Municipal Operations Recommended for the consideration of Pickering City Council J h , 1/" i ~ z:n,....."'..r / I . /''''"/,, J 1. Thomas J. QuinvRDMR) CMM uf ....... /' . Chief Administrative Officer /' / CORP0227-07/01 revised . S....._. ,- " i. ,.. .-- FRENCHMANS BAY . w 'r. ~"--''''';''<:~~.<''. ..i.i./'~\ PS'. i ll"'~ Q '.' ti "'1' .1 \. i !"t~>~_ / J : w fH ;,;; I w If I , i ....... I '...... "f '-..f.'C.,.',_ ..... ' ~ ~ .., I' l:ll:: ...1'..' '. ...1 - '0"'" , ........... I,'r l:ll:: . i...:>_:,:! ~ Ii; ~ Ii; II. I <C i i '~. "-''Co i . ,) i > ~]' ".L,-.->< .-' --"? ~,d!,Il ~ i ....1 .,'"..... -';.,'u.". ;'; :~;=. ~.=:' '''--'=''':==. .1 ... , . , I" ". I wi . , . ~ .. I g 1'.,.'.; ti I ~ OKLAHOMA DRIVEt.1 w .! W w: l:ll:: _; . l:ll::. .1.....'1 ... "' ~. '.'. :: o '. . en : I 0: ::1:, . i ~ to: Q en I Z ~ ~\ >- t- I :::t .""" ._, ......... "J \ N i .11 ~ r '--- MINK ST~~ET- '\'\.. ~ i ::I: .. .'r CO -j ii U ~ ,'i - 11!1 onprl ~F9 gO~~Wr'lr;J~ll~', ru\ .J.I1tIJI:JI:5!ll~/ ..-.9......, I I ..LL, 1 , l. 1 f_[[n-TIU~..~ f.'/) . . TT' .,.... '. .... .,..... ----, /----/ 1(" .11' --' ~ 105m q ~ WOODLOT .. SUNRISE AVE. #;/'_._.. (') \ ,/ '-''''-''''"'0''''- ./ Legend ........ Existing No Stopping Existing No Parking Proposed No Parking Mon-Fri, 8:30am to 4:30pm ------ OPERATfONS Ii EMERGENCY SERVICES DEPARTMENT PROPOSED NO PARKING CONTROLS SUNRISE AVENUE )> -i -i )> o I s: m z -i =It ...... ......-i 00 :::::;0 m "'U o ;0 -i o m (f) ...... w , o (Xl ATTACHMENT #2 TO REPORT OES 13-08 1 of2 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. /08 Being a By-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. WHEREAS, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and WHEREAS, it is deemed expedient to amend By-law 6604/05 to establish a "No Parking" zone on Sunrise Avenue. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto by the following: SCHEDULE 2 NO PARKING COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 HIGHWAY SIDE LIMITS (FROM/TO) PROHIBITED TIMES OR DAYS ADD Sunrise South West Shore Boulevard 8:30 am to 4:30 pm Avenue to Chipmunk Street Mon. to Fri. 2. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. By-law No. :2.. 'REPORT# OES 13-0<1 7..- 1-- Page 2 BY-LAW read a first, second and third time and finally passed this 2008. day of David Ryan, Mayor Debi A. Wilcox, City Clerk