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Home My WebLink AboutOES 01-08 Cilq o~ REPORT TO COUNCIL Report Number: OES 01-08 Date: January 21,2008 I " , 8 n From: Everett Buntsma Director, Operations & Emergency Services Subject: Municipal Infrastructure Investment Initiative (Mill) Grant Application Pickering Recreation Complex Expansion Project File: A-2130 Recommendation: 1. That Report OES 01-08 of the Director, Operations & Emergency Services be received; 2. That Council approves the Recreation Complex Expansion Project that includes the construction of aerobics studios and doubles squash courts as the project for application under Municipal Infrastructure Investment Initiative; 3. That the application request a grant in the amount of $1.0 million; 4. That Council authorize and approve the attached By-law confirming their support of this Grant Application. 5. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: The Provincial Government, through Infrastructure Ontario has recently announced Province wide grants of $300 million dollars are available from Municipal Infrastructure Investment Initiative (Mill) for municipal projects that are "construction ready". This $300 million initiative under ReNew Ontario is a one-time, application-based program this year that is intended to address community infrastructure priorities and support as many projects as possible across Ontario. Details of this program were announced on January 11, 2008, as discussed with Council on Tuesday, January 15, 2008. Program Guidelines just became available on the Province's Website on January 14, 2008 (see attached). When staff returned from the Council Strategy Session on Wednesday, January 16th details were reviewed and this report drafted. The Grant Application must be submitted no later than 5:00 pm, February 15, 2008. Therefore all municipalities are working under a tight time frame. Report OES 01-08 January 21,2008 Subject: 89 Municipal Infrastructure Investment Initiative (Mill) Grant Application Pickering Recreation Complex Expansion Project Page 2 The City has several projects that are "construction ready" and these include the following. 1. Pickering Recreation Complex Expansion 2. Pickering Museum Village - Hotel Project 3. Don Beer Arena - Pad 2 Replacement 4. Waterfront Trail- Western Gate $4.5 million $700,000 $800,000 $800,000 The Mill provides a one time Grant, up to 100% of project costs for projects which will best meet the criteria under the Mill program. Staff recommend that Council endorse the Recreation Complex Expansion as our primary project for the Mill Application. We require Council approval of the project and a by-law of Council confirming their support of this Application. The short time frame imposed by the Province makes for considerable difficulties for Council in considering potential applications. Added to this is the criteria that the municipality must ask for the amount of grant or less that the Province may be willing to provide. If the City's application qualifies and we ask for the right amount our chances of success are enhanced but there are no guarantees. It should be recognized that the City is competing with other municipalities for its share of the $300 million grant funding. However, the City must take advantage of this opportunity. As indicated at the beginning of this report, there are three other projects that could be considered. Staff have not recommended them for this particular grant for two main reasons: the need for financial assistance is greatest for the expansion of the Recreation Complex; and, the community, social, economic, health, environmental and sustainability benefits are greatest with this project. In addition, staff believe that this application has the best "chance of success" based on the criteria outlined in the Program Guidelines document. Financial Implications: A successful grant application will allow the Recreation Complex Expansion Project to proceed this year and will free up debt financing for other projects in the 2008 Capital Budget. Financial implications are discussed in detail under the Business Case Section of this report. If the grant application is not successful a further report will be provided to Council. Report OES 01-08 January 21,2008 Subject: Municipal Infrastructure Investment Initiative (Mill) Grant Application Pickering Recreation Complex Expansion Project Page 3 Sustainability Implications: The construction of aerobics studios and doubles squash courts will enhance the existing Pickering Recreation Complex and continue to encourage the development of active, healthy lifestyles through the provision of high quality programs as well as expand the numbers, capacity and quality of fitness, wellness and squash programs. The design will improve the overall energy efficiency with the conversion of the HVAC System to a high energy efficient unit replacing the 25 year old equipment. Also increased insulation values will control heat loss and increase overall efficiency. Background: The Pickering Recreation Complex opened its doors to residents in 1983 with the slogan "A People's Place". Over the past 25 years, the Recreation Complex has been a major focus of activity for our community. Over the past years there have been many positive changes at the Pickering Recreation Complex that include newly renovated fitness rooms with state of the art fitness facilities, family change rooms and expanded parking. In 1993 an additional indoor ice surface was constructed to twin with the original arena. These major facility additions have continuously renewed the Pickering Recreation Complex and provided our residents a diverse range of physical and social activities to meet their recreation needs and encouraged healthy active living. In June 2003, Council passed Resolution #79/03 supporting a cost sharing partnership with Pickering Squash Club for new Doubles Squash Courts at the Pickering Recreation Complex (see attached). A reserve fund was established for the Squash Club contributions. The Pickering Squash Club has been raising funds for the expansion since that time. To date the Pickering Squash Club have contributed approximately $118,000 and continue to raise funds. In the 2005 Capital Budget, City Council approved $173,300 for the design of doubles squash courts and aerobics studios for the Recreation Complex. The design for the squash and aerobic studios is complete and the project is ready for tender (see attached floor plans). The Pickering Squash Club has been an active part of the Pickering Recreation Complex since the Complex opened. The Club has initiated fundraising programs as part of a joint venture partnership with the City for a future expansion of Doubles Squash Courts at the Pickering Recreation Complex. Council's support of the Pickering Squash Club "doubles vision" has kept club members active as volunteers and players. The Pickering Squash Club is recognized as one of the best squash clubs and squash facilities in the GT A. Doubles Squash is an exciting, action-packed and fun-filled sport. More players are discovering that Doubles Squash is the perfect route to fitness and fun. At the club level, -,;'t....>Jo."'." '.lii\' ~..~~~"'~~_"^: 9n u 1.-.0;'..-....,.."""' '~'-'U''', "'- "'_~_.,,"'c. Report OES 01-08 January 21, 2008 Subject: , t I Q '\ / \ Municipal Infrastructure Investment Initiative (Mill) Grant Application Pickering Recreation Complex Expansion Project Page 4 players enjoy the social side of Doubles without the overall fitness requirements of Singles squash. Doubles is played with 4 people on a court. The appeal of Doubles is that men and women, parents and children, senior and juniors can all have fun playing together and against each other on a more equal basis than in Singles. Another positive aspect of Doubles squash is that players can continue to play the sport they love because it does not require the same physical demands as the Singles game and it is therefore easier than Singles to playas you get older. Just as tennis players can continue to stay active and involved in the sport into their 60's, 70's and 80's, squash players can do similarly by playing Doubles squash and enjoying its many benefits. There are two doubles squash courts and a viewing area included in the Pickering Recreation Complex expansion. There are no doubles squash courts in the Region of Durham. The Culture and Recreation Division offers a wide variety of fitness classes for all levels. Our friendly and expert instructors provide participants with a great workout that are both challenging and safe. The City is committed to delivering the best fitness programs within the Durham Region. The Pickering Recreation Complex has been awarded Best Fitness Facility within Durham Region by the Ajax/Pickering News Advertiser. Fitness classes are held in the Banquet Halls at the Pickering Recreation Complex. The Banquet Halls offer a terrific square footage and reasonable acoustics. What the large Banquet Halls do not offer is an appropriate floor surface, adequate storage facilities, appropriate atmosphere, readily adjustable environmental control, and dedicated availability that meet customer demand. The written customer feedback we have received for the past 14 years strongly voices our customers' growing concerns about the poor floor surface for exercise activities, the frequent class cancellations and relocations, the fact that classes are unable to be offered on Friday afternoons and evenings and weekends, the cold temperatures experienced during yoga and Pilates and the warm temperatures experienced during cardio, and the lack of control for access to classes. Our customers frequently ask for more and updated equipment, however, the extremely limited available storage space precludes us from meeting this ever-increasing demand. The plans for a new aerobics studio include state of the art rooms that will offer a number of fitness classes for all levels and abilities. Some of the new programs we have seen in other places including spinning, fusion, BOSU, core training, group strength, various disciplines of yoga, and expanded nia program, will be introduced, as well as all of the existing favourites. Report OES 01-08 January 21, 2008 Subject: Municipal Infrastructure Investment Initiative (Mill) Grant Application Pickering Recreation Complex Expansion Project Page 5 9" . I. The Aerobics Studios are included in the Pickering Recreation Complex Expansion Project. The Aerobics Membership Studio would be on the second floor, approximately the same size as the O'Brien Meeting Rooms at the Pickering Recreation Complex. The main floor would be the same size, however, divided permanently into 2 separate rooms: the Aerobics Mind Body Studio and the Aerobics Spinning Strength Studio. This would allow for the flexibility in future programming needs. Business Case The architect has indicated construction costs of approximately $4 million for construction in 2006 therefore applying an inflation factor increases this to $4.3 million. LEED certification and a green roof will be reviewed with the Architect. An additional $200,000 for aerobics program equipment brings the project cost to $4.5 million. This amount, as indicated at the recent Council Strategy Session, is comprised of three main components: Doubles Squash Courts Aerobics Studios Mechanical Requirements (HVAC) It was indicated at the recent Council Strategy Session that a complete Business Case for the Recreation Complex Expansion would be provided to Council and this was always our intention. However, the tight timeline put on this grant program prohibit this to a certain degree. We have been able to complete a draft of the "aerobics" portion of this Case (see attached Aerobics Studio Business Case) which indicates potential net additional annual revenues of approximately $374,000. However, this must be offset by utilities, maintenance costs and existing net revenue. There is the potential for additional Banquet Hall Revenues and Squash membership revenues resulting from the expansion but, to be conservative, will be offset by maintenance and servicing costs so as to break even. Therefore $300,000 in net additional annual revenues will be used for this discussion. The Squash Club indicated in 2003 that they would contribute $200,000 and their fundraising efforts will continue to meet this goal. With a total estimated cost of $4.5 million, less the Squash Club donation of $200,000, $4.3 million would have to be financed. If a Provincial Grant application for this project in the amount of $1 million were successful, $3.3 million would remain to be financed by the City. It is anticipated that the annual debt charges would largely be offset by the $300,000 in net additional annual revenues leaving approximately $138,000 to be financed by any additional revenues or the tax levy. In conclusion, the best estimate is that with Provincial financial participation, this project could break even financially. Staff believe that this will be a viable project for application under the Municipal Infrastructure Investment Initiative. , "'---~-",-"",.~",~..."-~--,""..-."""""--~.~"",--.,,;,,-,,",,,,,,,,~~., "... .~ " Report OES 01-08 January 21, 2008 Subject: q -\ ,,/ ,-~' Municipal Infrastructure Investment Initiative (Mill) Grant Application Pickering Recreation Complex Expansion Project Page 6 Attachments: 1. Municipal Infrastructure Investment Initiative - Program Guidelines 2. Pickering Squash Club Proposal and Council Resolutions #79/03Municipal 3. Pickering Recreation Complex Expansion - Floor Plans 4. Aerobics Studio Business Case 5. Draft By-law Prepared By: .____ ~....-r:? .....,~, , " / J. :: " ~' . /~", __-.....--..-:, '"::"".' 1 , . I . ~.~::.o I .... - . '-.-4 t' . .-(";/ ~ <.oj, " '--" , Steph'eA-R-eynolds ' Division Head, Culture & Recreation Everett B nts Director, Operations & Emergency Services Approved I Endorsed By: ~~vs:::, Gillis Paterson Director, Corporate Services & Treasurer EB:mld Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci~-)Co CI ";:?-) // . " /~ ~ -,--, ..'_...--....". .... -. -~ ! ' (lS~-CI-( ;~' -1_." .. L:'i~ r-~ 94 t? Ontario Municipal Infrastructure Investment Initiative Program Guidelines January 2008 .~,...-_..~",' t / (/-c''X o r / ::J ~ Introd uction The Municipal Infrastructure Investment Initiative (MIll) is a $300 million, one-time grant funding program in the current fiscal year that will support investments in local infrastructure priorities in communities across Ontario. The objective of this program is to direct new infrastructure funding to support the construction or renewal of municipally owned infrastructure assets. Recognizing that every community has infrastructure priorities, the government wants to support as many projects as possible across the province. Grants under the MIll will be awarded on the basis of applications evaluated on a competitive basis against the criteria outlined in these guidelines. Capital investments in all types of municipally owned infrastructure are eligible for funding, except for public transit, which is being supported through other provincial initiatives. This provides municipalities with significant discretion to seek funding support for their local priorities. No preference will be given to applications in one category over another. Eligible municipalities are able to apply for up to 100% of the project costs under the MIll, and successful applicants will receive exactly the grant amount that they requested. By providing successful applicants with grants this year for a wide range of municipal infrastructure projects, the funding under the MIll will help to get projects off the ground, contributing to a strong and resilient economy and higher quality of life in Ontario's communities. The MIll is being administered by Infrastructure Ontario (10), a government agency dedicated to the delivery of projects and funding for infrastructure across the province. Municipalities can access information about this initiative and submit their applications for funding through the 10 website. The deadline for applications is 5:00 p.m. (EST) on Friday, February 15, 2008. Municipal Infrastructure Investment Initiative Program Guidelines 1 /', C ~:; r~'j [ !'..( 1 '-7 ~2,.~~ REPORT#([::S (/-{' 6 , -"' ".[ ...2_._ 9b Who can apply? All single-, upper- and lower-tier municipalities in Ontario, except for the City of Toronto, are eligible to apply for funding under this program. Local Services Boards (LSBs) are also eligible to apply for funding under the MIll. The LSBs of Sultan, Eva Marion Lake, and Savant Lake are not eligible for the MIll because they are in the process of dissolution. Local Roads Boards are not eligible for the MIll. For the purposes of readability and clarity, throughout these program guidelines the term "municipality" is intended to refer to both eligible municipalities and eligible LSBs. What types of infrastructure projects are eligible? Capital investments in all types of construction ready, municipally owned infrastructure projects, except for public transit, are eligible for funding under this initiative. The province has no preference for applications in one category of infrastructure over another. Some examples of eligible infrastructure categories include: . Water . Wastewater . Roads . Bridges . Solid waste management . Long-term care facilities . Social housing . Culture (including libraries) . Tourism . Recreation . Community energy Other types of municipally owned infrastructure, (e.g., accessibility improvements, docks, flood control infrastructure, etc.) are also eligible. Municipalities need to indicate the category their project fits into when they submit their application. This broad approach to eligible investments recognizes that municipalities have many types of infrastructure needs, and gives municipalities the discretion to identify their own priority project for their MIll application. Municipal Infrastructure Investment Initiative Program Guidelines 2 t"i E \!T ti --1 __it /~ r-O(" RF_ PO R T1,1 i.:..!:"'L.:'" /x C. 0'/ ~/ / A municipality or LSB can only apply for infrastructure projects in its area of responsibility (e.g., a municipality that does not have responsibility for water services may not apply for a water project). Applicants need to indicate on their application when they expect construction can begin, and when construction is expected to be completed. Please note that "construction ready" projects are those where the municipality has completed, or will soon complete, all required studies and approval processes (such as environmental assessments) to allow the project to proceed to tendering and construction. It is also important to note that both rehabilitation/renewal and new construction projects are eligible for funding under this initiative. IneliGible FundinG CateGories and Costs Applications for public transit projects will not be eligible for funding under the MIlL This includes both conventional and specialized transit (such as para-transit, transit for seniors, etc.). Projects will not be eligible if construction work (e.g., physical changes to land or buildings above or below ground level) has started prior to the approval of the funding application. Project-related studies, including planning, feasibility and environmental assessment (EA) studies will not be funded under this initiative. Operating costs of municipally owned infrastructure assets will also be ineligible. The intent of the MlIl is to support investments in municipal infrastructure projects. Applications for funding for vehicles and equipment will not be considered eligible under the MIlL How many applications can be submitted? Only ONE project will be considered from each eligible municipality. Municipal Infrastructure Investment Initiative Program Guidelines 3 f / ,:: c-: (/L- ~ ..' l/~C n .,- p. .:) /.~ 9,., \ ~~ What information needs to be provided on the application form? Applications for funding under the MIll are intended to be straightforward for municipalities to complete. Applications must be completed online through the MIll web page, which can be accessed through the Infrastructure Ontario website: www.infrastructureontario.ca The first section (General Information) of the application requests basic information about the municipal applicant, including specific applicant contact details. In the second section (Project Information), applicants are asked to provide basic information about their project. This includes the name and the location of the project within the community. Applicants are required to indicate the category of infrastructure that applies to their project. Applicants can choose a category from the list provided (e.g., "Roads") or can indicate that their project falls in the "Other" category if the category of their project is not on the list. In this case the applicant should provide a brief description. In this section, applicants must indicate if provincial funding has been received for the same project under any previous infrastructure program (e.g., OSTAR, SCTP, COMRIF, etc.), and how much funding was received. As described in further detail below, particular consideration will be given to projects that have not previously received any provincial government funding. Grants will not be awarded for costs which have already been funded under a prior provincial program. Under "Project Benefits," applicants are required to provide a brief description of the project and details about the anticipated benefits. The project description should explain the key features and purpose of the project, its size, key characteristics, and any other information that is relevant. Municipal Infrastructure Investment Initiative Program Guidelines 4 ,. (~~ QO ,/ /'; " }.x.l",.,...,_.."."" Applicants must also explain the benefits that the project will have for the community, the region and the province. The following categories are provided on the application form, and applicants should address each category: · Economic or commercial benefits; · Environmental or sustainability benefits; · Health and safety benefits; and · Social or community benefits. For example, in the section on economic or commercial benefits, applicants could indicate how their project would improve economic competitiveness or create jobs. Under environmental or sustainability benefits, applicants could indicate how their project would help to reduce greenhouse gas emissions, protect habitat, or reduce energy use. Since every infrastructure project is different, not all projects will provide the same benefits, so the benefits described should be appropriate to the project. Where possible, applicants should propose specific performance measures to quantify the benefits they believe the project will achieve, in the event that the application is successful and receives MIll funding. Applicants are also asked to explain how their project will help to implement a council-adopted municipal plan (e.g., Official Plan, Asset Management Plan, etc.). Applicants should identify the plan, and the objectives or policies of the plan that the project would help to implement or support. For both the project description and the statements of the project benefits, concise descriptions are encouraged and bullet points may be used. Applicants are also encouraged to use the space available to explain their projects fully. On the application page, there is a maximum number of words that can be entered in each section. Please ensure that the application stays within the limits indicated on the application form. Under "Timing/" applicants must indicate when construction on their project is expected to start and when it would be completed if funding is successfully secured under the MIlL As the projects are expected to be construction- ready, applicants are asked to confirm that all required studies have been completed so that construction can begin. If the studies have not been completed, applicants need to describe the studies still underway and indicate when they are expected to be completed. Municipal Infrastructure Investment Initiative Program Guidelines 5 t"l nH:; ,. C ...,;; ."> _...:J..J ........ 1 ,'" (\ I I I ! ...) ',.' The section "Project Cost" pertains to information regarding project costs and funding. If you are using more than two other funding or financing sources to support your project! please fax the additional information describing those funding or financing sources! and amounts! to Infrastructure Ontario at 416-263-5928. The third section (Banking Information) of the application requests municipal banking information. This information is being collected to facilitate the transfer of funds to the successful applicants. All applicants must accept the terms and conditions that accompany the application form at the time the application is submitted. What council actions are required? A municipal council must pass a by-law affirming their support of their application. In the case of LSBs! the Board must also pass a by-law affirming their support of their application. In order to assist municipalities and LSBs with this requirement! two by-law templates (one for municipalities! one for LSBs) are available through the Infrastructure Ontario website. What criteria will be used to evaluate applications? Projects will be selected for funding through a competitive! merit-based evaluation process. The evaluation will be based on the information provided in the application form. The evaluation will be conducted in two stages. The first stage of the evaluation is a compliance review to determine if the application meets the basic eligibility requirements of the MIll. The compliance review will be based on: . Submission of a complete application . Project is eligible for funding! as defined in these program guidelines . Project has not already started construction . Submission of a councilor board by-law in support of the application All applications deemed compliant after the first stage review will be considered candidates for funding and will be evaluated further. Non- compliant applications will not be given further consideration. Municipal Infrastructure Investment Initiative Program Guidelines 6 1 I') .1._' 1 (J 1 The second stage of the evaluation process will be used to determine the applications that will receive funding under the MIll. The criteria that will be used in the second stage of the evaluation process are as follows: . Construction readiness . Alignment with provincial policy objectives . Benefits of the project to the community, region and province, including: Economic or commercial benefits, including benefits to economically depressed areas of Ontario Environmental or sustainability benefits Health and safety benefits - Social and community benefits . Demonstration that the project helps to implement a council-adopted plan or strategy1 . Regional distribution of projects around the province. Applicants should note that particular consideration will be given to projects that have not previously received any provincial government funding. Grants will not be awarded for costs which have already been funded under a prior provincial program. The review of applications will be coordinated by staff in the Ministry of Public Infrastructure Renewal. A comprehensive group of other provincial ministries with relevant expertise will also be involved in the review of applications. How will the size of the grant be determined? Applicants must state the amount of the grant that they are requesting on their application forms. Applicants can apply for up to 100% of the project cost. There is no requirement for the municipality to match the funding awarded under this program. There is no federal government funding associated with the MIll. Successful applicants will receive exactly the amount of the grant that was requested in the application. The province will not award "partial" grants under the MIll. For example, if a municipality applies for a $500,000 grant, and is successful, the municipality will receive $500,000. There is no 1 In the case of LSBs, this criterion will be applied with respect to the compliance of the project with the Minister's Order establishing the LSB. Municipal Infrastructure Investment Initiative Program Guidelines 7 '"_,-'''''"~_''''''-;""io',~"'"",,,,,".'''__''''>'-"'''';',"''""''''''''''-____'_''''''-"",""'~"""-,"'""'-'0~~"';;;"""""''i",._c;._o,,,,< '<';;0" ..,,,~'''~M,',i-'''~ / (/-- .f 102 possibility that the municipality would receive some other portion of the original grant requested. The province will not negotiate or adjust grant amounts after an application has been submitted. Although there is no maximum cap for funding awards in this initiative, applicants are reminded that the total pool of available funds is limited to $300 million. Can I also use other sources of funding or financing, such as an Infrastructure Ontario loan, for the project? In the case where a municipality intends to fund a portion of the total project cost with an MIll grant, and a portion of the total project cost from other sources, those other sources (including financing through the OSIFA Loan Program) are acceptable. If a municipality intends to use multiple sources of funding or financing, this must be indicated on the application form. Grants received under this initiative may not be used to payoff any portion (interest or principal) of an existing 10 loan. What costs are eligible, and ineligible? All construction-related costs borne by the applicant are eligible under this initiative. Project-related studies, including planning, feasibility and environmental assessment (EA) studies are not eligible. Operating costs of municipally owned infrastructure assets are not eligible. What supporting materials are required for my application? In addition to a complete application form, municipalities must submit a municipal council by-law and a void cheque. Local Services Boards must submit a by-law, a copy of the Minister's Order establishing the LSB, and a void cheque. Technical schedules, business cases, consultant reports or engineering studies are NOT required. Municipal Infrastructure Investment Initiative Program Guidelines 8 I .... - /' . L S (' /-c {\ 1 (J ~~) /1 i f.- If I submitted a project for consideration under anyone of COMRIF Intake 1, Intake 2, Intake 3 or the Rural Infrastructure Investment Initiative (RIll), and that application was unsuccessful, can I apply with that same project for consideration here? Yes, unsuccessful applications from COMRIF Intake 1, Intake 2, Intake 3 and RIll are eligible for consideration under the MIll. I've heard that there will be a fourth intake of applications under COMRIF? When will the new round of funding under COMRIF be announced, and can I apply with the same project to both programs? In the near future, the Ontario government, along with its federal and municipal partners, expect to announce the final round of funding under COMRIF. The discussions around this final round of funding are continuing at this time, and the timelines for that round of funding have not been confirmed. There will be municipalities and LSBs in Ontario that will be eligible to apply to both the MIll and the final round of COMRIF. Applicants may not receive funding for the same project from both the MIll and the final round of COMRIF. There is a possibility that the application periods under MIll and the final round of COMRIF will be open at the same time. The province understands that if a municipality or LSB is eligible for both MIll and COMRIF, some communities may wish to submit the same project for consideration under both MIll and the final round of COMRIF, and that other communities may wish to submit separate projects for consideration under the two programs. In the event that MIll and the final round of COMRIF are active at the same time, applicants that are eligible for both programs will have a choice. On the one hand, they may choose to submit different projects to the MIll and the final round of COMRIF. On the other hand, they may choose to submit the same project for consideration under both MIll and COMRIF. If an applicant submits the same project for consideration under both programs, they must be aware that if their application is successful, they will only receive funding under one program, not both. To illustrate how this policy will apply, consider the following example. If an application for the same project has been submitted to both MIll and Municipal Infrastructure Investment Initiative Program Guidelines 9 I'<F / ..r ,~~ ('i- ( /') 1 0 ,1 COMRIF, and the MIll grants are announced first, and the project is funded under MIll, it will not be given further consideration under COMRIF. Conversely, if COMRIF awards are announced first, and the project is funded under COMRIF, it will not be given further consideration under MIll. If an applicant chooses to apply to MIll and COMRIF with different projects, they have the potential to receive funding from both programs. This will not be possible for an applicant that submits the same project to both programs. Under no circumstances will applicants be allowed to revise either their MIll application or a COMRIF application once the application deadline for each respective program has passed. Each municipality or LSB will have to come to its own conclusion about how to decide which project to submit for consideration under each program. As with any application-based program where the value of the applications exceeds the funding available, there is the risk that any single application mayor may not be funded. These program design features are intended to provide municipalities with the maximum amount of discretion about how they wish to seek provincial support for their infrastructure needs. These features will also help to ensure the integrity and fairness of both the MIll and the COMRIF evaluation processes. In the event that the final round of COMRIF is active after the MIll grants have been announced, applicants will no longer need to choose between the two programs, and they will be free to decide which project they wish to submit for consideration under COMRIF. When will applicants be notified about the results of their MIll application? Funding announcements will be made no later than March 31, 2008. When will successful applicants receive their MIll grants? Successful applicants will receive their MIll grants as a one-time, lump sum payment no later than March 31, 2008. Municipal Infrastructure Investment Initiative Program Guidelines 10 1 0 ~) ~'1 ,~\ c." r^' t,,; E ,'I' ,-; / -1. ~ .. <:;< ,\- {J{A What will successful applicants have to do to receive their funding? Funding awarded to successful applicants under this initiative will be sent directly to the successful applicant as a single/ one-time/ lump sum transfer payment. Beyond the acceptance of the terms and conditions in the application form/ this program does not require the successful applicant to enter into a contribution agreement with the Province or Infrastructure Ontario prior to receiving funding. What accountability provisions does the MIll include? Will successful applicants have to report back to the province on the use of MIll grants? Successful applicants will be required to report back to the province on the use of their MIll grants. Successful applicants should be prepared to demonstrate that the MIll grant was used for the purpose intended (as described in their application form). Successful applicants should also be prepared to explain how their MIll grant has allowed them to achieve the benefits to the community/ region and province that were described in their application. Successful applicants should also be prepared to report on the results of all performance measures proposed in their application. As indicated in the terms and conditions that all applicants must accept when they submit their MIll application/ the province reserves the right to independently verify or audit at the sole expense of the grant recipient/ that the report back information submitted to the province by the grant recipient is accurate and complete and that the funds were used for the purpose intended. If the report back to the province is incomplete/ the province may request additional information from the grant recipient. If an audit reveals a discrepancy with any information submitted in connection with an MIll application/ the province reserves the right to recover up to and including all of the funds provided. In the event that the grant recipient fails to spend all or some of the funds received under the MIll/ the province reserves the right to recover any and all remaining funds. Further details about the reporting back procedures and requirements will be confirmed at the time MIll grants are made to successful applicants/ no later than March 31/ 2008. Municipal Infrastructure Investment Initiative Program Guidelines 11 / /~ tt~S~[/-() 8' :; /- 1 (J 6 How do I submit an application? All eligible municipalities and LSBs that wish to submit an application must do so through the Infrastructure Ontario website: www.infrastructureontario.ca To apply, applicants need the user ID and password included in the January 11th letterjemail from Infrastructure Ontario to eligible municipalities and LSBs. A complete application, including the municipal council or LSB board by-law, and a void cheque, MUST be received on or before 5:00 p.m. (EST) on Friday, February 15, 2008. Copies of the by-law and void cheque may be submitted by fax to the following number: 416-263-5928 If YOU have auestions about the program, the application form or procedures, please contact the MIll help desk by phone or email at: 1-800- 230-0937 OR 9 ra nts@infrastructureontario.ca Municipal Infrastructure Investment Initiative Program Guidelines 12 ;\Chr'1ENTt. .;.2 , \)- ( / - ( ('? 1 0 '7 -J......... ,,; . ..-:J-.- f I ADMINISTRATION DEPARTMENT CLERK'S DIVISION MEMORANDUM June 4, 2003 TO: E~:r~.~~~m~rn~, Director, Operations & Emergency Services ililtY~'R~yWOlaS';lt>ivision Head, Culture & Recreation FROM: Bruce Taylor, City Clerk SUBJECT: Referrals from the Council Meeting of June 2,2003 Please be advised that the Council of the City of Pickering passed Resolution #79/03, Item #5 at the Council Meeting of June 2, 2003, as follows: That the memorandum of the Division Head, Culture & Recreation, dated May 22nd, 2003 regarding a proposal submitted by the Pickering Squash Club be received; and That Council support in principle a cost sharing partnership with the Pickering Squash Club for new doubles squash courts at the Pickering Recreation Complex. /'j >' / //...//?... ,/ /':../'"'. ,/.:,// p/' L"-~.. B. Taylor BT:dk Copy: T.J. Quinn, Chief Administrative Officer c-:::::\ ~ '1(-."".\ Of '0){ ~\c:;. ~r\\ W"j \ G' I ~ );:', h \\'1 &i i \ \ \ '~~,\ ,':} \co' ,':~j., '~, i';i\' \ ' \!J ! . \ I' I ~'l " ).., .....,J --- __~ L--. ~J t.~ r;t -~:; ;.,,- ,~ --'.-- ----...-.....--- '/ L\T TACH t1HHtJ: _,,,.:.:- ") "'=J ' i--'{ -...:::::i......._y"".... ,__. ( r"~. - rrCl:i\ .(l ex ADMINISTRATION DEPARTMENT CLERKlS DIVISION 1 0 B MEMORANDUM June 4, 2003 TO: FROM: lSteplien;;a$YI'l()ld~, Division Head, Culture & Recreation ij:.:~:>,.AC,_... .. "":-":"'"""',.''f_,':.:.;-,,.;:''(\.<' ::",,: .:....,.::!,.:.:.',.:,./'>~':.._.:...('.i Bruce Taylor, City Clerk SUBJECT: Referrals from the Council Meeting of May 20,2003 Please be advised that the Council of the City of Pickering passed Resolution #79/03, Item #4, at the Council Meeting of June 2, 2003, as follows: That the confidential memorandum of the Division Head, Culture & Recreation, regarding a Partnership Opportunity dated May 26, 2003, be received; and That staff be directed to explore Option C as set out in the memorandum. ..--; . ...~-~~ '-' B: Taylor BT:dk Copy: T.J. Quinn, Chief Administrative Officer ID~). .n~ .14.; m~ IT .. 1m fl! Ie"! ""' 'Y"t'l '.If JLJ ,-~tJ~'~ ~ LtVJ~:J ..."'.,,,..1*...... 'J .-l':.iliI_....-.). } /' .~- r-. ~ (/ L\TT!\CHI'1Ef\ITts.J:<~ 1-r'.RJPORT~IU~:_,. (, /- (,1') OPERATIONS & EMERGENCyJSERVTC1s DEPARTMENT 1 0 9 CULTURE & RECREATION DIVISION MEMORANDUM May 22,2003 To: Thomas J. Quinn Chief Administrative Officer From: Stephen Reynolds Division Head, Culture & Recreation Subject: Discussion - Pickering Squash Club Proposal Fundraising for Doubles Squash Courts (for Finance & Operations Committee Meeting - May 26, 2003) As part of the Recreation, Parks and Cultural Services Master Plan process, the Pickering Squash Club expressed an interest to partner with the City of Pickering to construct two doubles squash courts at the Pickering Recreation Complex. The Pickering Squash Club have proposed a cost sharing partnership with the City of Pickering for the construction of these new doubles squash courts. The Pickering Squash Club have requested to equitably share in the construction cost of two doubles squash courts (approximately $500,000). The Pickering Squash Club's share in the construction cost would be approximately $250,000. The Pickering Squash Club have requested the City's approval to proceed with the following fundraising initiatives: Membership Surcharge: The Pickering Recreation Complex would add a $50 surcharge to all squash members for the length of time judged to be appropriate. For example a $50 surcharge on 300 members per year for 10 Years would raise approximately $150,000. Corporate Sponsorshios: The Pickering Squash Club would seek long term corporate sponsorship created through ideas such as naming rights for the courts and possibly the squash facility. The Club also proposes selling advertising space on the squash tins and for events sponsored by the Squash Club. Staff would screen all proposed sponsorships to ensure that the sponsor's recommended are consistent with the values of the community. No tobacco or alcohol advertising or sponsorship will be permitted. f1ENl #...:..c2, PORr#LL-<-) ,C r( <(~ --Y-- oj -2-.- Subject: Discussion - Pickering Squash Club Proposal Fundraising for Double Squash Courts May 22, 2003 1 1 lJ Page 2 Fundraisina: Other fundraising activities would also be undertaken by the Pickering Squash Club. Grant opportunities would will also be investigated and maximized where available. Recommendations: 1 : That Council support in principle a cost sharing partnership with the Pickering Squash Club for tfi€-eenstrt1CttD"'A-oT new doubles squash courts at the Pickering Recreation Complex. 2. That Council endorse the concepts of fundraising outlined in the proposal' from the Pickering Squash Club. 3. That Council authorize the appropriate City of Pickering staff to coordinate with the Pickering Squash Club for the naming of various components of the Pickering Recreation Complex Squash Facilities. 4. That the appropriate City of Pickering officials be authorized to take the necessary action to effect the foregoing. SR:lg Copy: Director, Operations & Emergency Services Director, Corporate Services & Treasurer J:\REC\REC2000\SQUASH\OoubleSquashmemo.doc Mr. Thomas J. Quinn Dear Tom: "'} ~ .1._" , cl' C! '"c~K 0"7. .~'::?" PICKERING SQUASH CLUB C/o THE PICKERING RECREATION COMPLEX 1867 VALLEY FARM ROAD, SOUTH. PICKERING, ONTARIO. December 8, 2002 Please find attached the Pickering Squash Club's letter of intent as to our desire to partner with the City of Pickering to see the construction of Doubles Squash courts at the Pickering Recreation Centre. lJthough there are many details still to be worked out, we would ask that in the New Year we work with the City to determine acceptable methods we can use to help raise funds within the community centre with the existing squash facilities. We look forward to complete this project making the Pickering Recreation Centre and the Pickering Squash Club one of the premier squash facilities in the G.T.A. Cc. Everet Buntsma Steven Reynolds Bram Wittenberg Sincerely, ;;2g Sqw, ~ ,;( f: (;:: ()- (/ -(' g' I ,. 1 1 2 LETTER OF INTENT FOR PARTNERSHIP BETWEEN THE PICKERING SQUASH CLUB AND THE CITY OF PICKERING 7 12/09/02 Mr. Thomas Quinn Chief Administrative Officer. City of Pickering Pickering Civic Complex One the Esplanade Pickering, Ontario. L 1 V6K7 Dear Mr. Quinn: The Pickering Squash Club is pleased to submit this letter of intent regarding the construction of new doubles courts at the City of Pickering Recreation Complex. The partnership, including terms and conditions, is described in greater detail below. A. DEFINITIVE PARTNERSHIP AGREEMENT The parties to this Letter of Intent will endeavor to scope out the partnership definition to be mutually agreed by the City of Pickering and the Pickering Squash Club. 1. THE PARTNERSHIP a. Cost Sharing The Pickering Squash club would like to propose that our cost sharing partnership follow the guidelines as set out in the current Pickering Hockey Association's agreement. The strategic principal being to equitably share the cost in the facility expansion between the user groups and the City of Pickering up to a Pickering Squash Club total of two hundred thousand Dollars. b. Third Party Grant Programs. We request that the City of Pickering Recreation, Parks & Cultural services apply for, on our behalf, those grant programs that we could show eligibility for such as the Ontario Trillium Foundation Program, Ontario Superbuild and other opportunities that they may be aware of. Reception of such grants may allow for a three way split in our cost sharing approach. 11,') '; .:>-.. //', ).-~'" (" /'~,' /~~ X" , . ) ( ./ -- '. ~L ~! '--. ! 7 c. Fundraising Approaches Being a small group, we wish to use a multiple approach to raising funding for our portion of this partnership. Membership Surcharoes: The Pickering Recreation Complex would add a $50 surcharge to all squash members for the length of time judged to be appropriate. For example a $50 surcharge on 300 members per year for 10 Years would raise approximately $150,000. Corporate Sponsorships: The Pickering Squash Club would seek long term corporate sponsorship created through ideas such as naming rights for the courts proposed change rooms, and possibly the squash facility. We propose the ability to "sell" advertising space on the squash tins; locker doors, and for events sponsored by the Squash Club. Other ideas would be to approach corporations to sponsor advertising on locker doors within the change room, on bench seating and perhaps other areas around the squash facility. Fund Raisino: A variety of fund raising tactics will be used to supplement our funding approach. SUMMARY: This Letter of Intent represents the Pickering Squash Club's commitment to working with the City of Pickering to expand the current facilities at the Pickering Recreation Complex. Ian Parsons President - Pickering Squash Clu Pickering Recreation Complex Pickering Ontario Reynolds, Steve From: Sent: To: Cc: Subject: Attachments: Hello Steve, ATTACHMENT#-2~ REPORT#{'~ <; cOl. C ;< -L._ o~ -3-.-- Dusan Stupar [dusan@jurecka.com] 1 1 4 January 16, 20085:02 PM Reynolds, Steve Paul Jurecka A2-Second Floor-11 x17.pdf;A 1-Ground Floor-11x17.pdf;A5-Renderings-11x17.pdf A2-Second Floor-11 x17.pdf; A 1-Ground Floor-11 x17.pdf; A5-Renderings-11x17.pdf Please see the attached floor plans and rendering (showing the elevations) in colour as requested. Regards, Dusan Stupar Jurecka + Associates Architects Inc. tel: 416-972-9385 ext 24 fax: 1-866-475-7256 email: dusan@jurecka.com A2-Second Floor-llxI7.pdf;AI-Ground Floor-II x 17.pdf;A5-Renderings-llxI7.pdf " ~ _u"'_ I - ~--- --0==-= =1 I' II ! " =1 = ~ A.1 J OCl;fll(S~""'CI'.)p: ':oil'- tlI;l<af';!.2,'''''''t;(A,,'!'S y,,< <IN''~~~'>CJTU: ~~"Qj "''' =0= .......---.. ~~ III.. ! ! r~~.~'l ....._-:~ j' ~ ...~ J~,. .1 o \., CiI., ,./ ..i ~~C SCALE: 1/8" = l' - 0" GROUND FLOOR DATE: JANUARY 9th, 2006 Jurecka + Associates architect",,,. ...-.::. ~ en .i':C:'j,'; \~t>,'h",\ ;-,~ C-, ':',:: ,~rj~,,~,>j ,~J"'~~aS"...., T(;l>m".w.'.sl~ !~ ~\r,972'~' t,. 1;6I;t'~ 72:4- Cl".:l"OrJ'e-:a., c."," 3': n, ~ 3 )..t ,p 1, . ," \ JJ '_~1 I \;.\ kvv ,-,~- r" -~---. C'\ X '\ fP jl 1.1 = =+" . I ], "'" '" '" I " ! IJ n II I' I Li Gri'" .......... ~'IY':.t..:;t n ~'>/ .~~h... . fL::.,~..(...~;:::_~.,.. .. .. ", -', .. .""~ . .~" ~ "~/T' :~; o A2. ::'OA.fS >>t"" crv>r '?,I,Ol co..'~ ; ,..;-..,; "'~::'.~"!!-" '........ :".:.~. o o t=== = o p ~~'1'.. [J 0 " 1..--.1 = r- [J lr ~ 0 - eit, ,-' . .t.... ~~G SCALE: 1/8" = l' - 0" SECOND FLOOR DATE: JANUARY 9th, 2006 Jurecka + Associates arc"tects ,nt. : ~ . v:: '.~: >'t\\ _,'" jJ, .) ,J (' I i~ /'- 1'..1 ,-- . J \' "'-, y, ~. , illW1c-1Sv...:l rC'!.""",v~::;..t ~' ;~~ In.~~ la. SGe)_?!',.:. "I.l.~""f\:;Y<':'.T. _~ -" CJ'\ t-I- i L -; ~~. O"~' '0':-"-_ c< <,' {~/-cF? Operations & Emergency Services Department Culture & Recreation Division 1 1 7 " BUSINESS CASE ..~ ...,:.-/~ ,-"'" ./K 1~'!-T~orHMENl '+ j L .' PORT11 (L:;:'~ L !'~C .' .,t -r,\"'; I 1"t_~.._ I '0 I'~ .~ ...... (,;; ._.1~..........,__ PROPOSED AEROBICS STUDIOS: BUSINESS CASE 1 1 B When the Pickering Recreation Complex first opened in 1983, aerobic fitness classes were synonymous with Bess Moda and "The 20-Minute Workout", which was shown in bars for its entertainment value. At that time, no one could have possibly predicted the phenomenal craze aerobics would become. Therefore, the conceptual stage of the Complex's design did not include an appropriate aerobics studio. In fact, at the time, there was no such term as an aerobics studio. To test the waters, aerobics classes were, and continue to be held, in the Banquet Halls. The Banquet Halls offer a terrific square footage and reasonable acoustics. What the large and cavernous Banquet Halls do not offer is an appropriate floor surface, adequate storage facilities, appropriate atmosphere, readily adjustable environmental control, and dedicated availability that meet customer demand. The written customer feedback we have received for the past 10 years, most recently our survey completed in April, strongly voices our customers' growing concerns about the poor floor surface for exercise activities, the frequent class cancellations and relocations, the fact that classes are unable to be offered on Friday afternoons and evenings and weekends, the cold temperatures experienced during yoga and Pilates and the warm temperatures experienced during cardio, and the lack of control for access to classes. Our customers frequently ask for more and updated equipment, however, the extremely limited available storage space precludes us from meeting this ever-increasing demand. Fitness has gone from being an afterthought to being the foremost thought in club design. Fitness has proven itself to be the primary and mainstay source of direct revenue for multipurpose facilities. Knowledgeable consumers take their business to where they feel their complete fitness needs will readily be met. Consumer demand for wellness and holistic health services is rising. Fitness is not just about sets and reps anymore. Today, fitness is focused on training the whole person: mind, body and breath. According to the 2003 IDEA Fitness Programs and Equipment survey, the following fitness programs have continued their 7-year trend in upward popularity: back pain prevention (14%), boxing-based (16%), core conditioning (14%), kids'-specific (10%), martial arts-based aerobics (28%), Pilates (55%), post rehab (10%), spinning (28%), sport-specific training (18%), stability ball-based (43%), strength training in a group (12%), and yoga (19%). This is a wide variety of classes. Our customers, and potential customers, need a diverse range of classes from which they can select a mixture that best suits their ohvsical and motivational reauirements. I " -. - _. . The potential to generate extensive revenue in the wellness industry is tremendous. In fact, one economist projects that the wellness industry alone will generate $1 trillion annually within the next 10 years. The Corporation of the City of Pickering can wait no longer to jump on this revenue producing, lifestyle enhancing industry. Fitness Class Report - May 31, 2007 Page 46 j ., 11 9 ,~\CHMENT:ujf ... REPORT# c'-l. <)'t) ~ (~ ", ') n' /') --_.....,,_...._~ Building aerobic studios, or more fittingly named, wellness studios is a shrewd business move. The future of fitness does not lie in becoming more specialized for those who are already active, but in developing relationships with new clients and bringing back those who have given up. Those who perceive themselves to be advanced participants are often most vocal about their likes and dislikes. However, they will continue to come regardless of what is offered, because they have already made exercise a part of their lives. Our target market is the 80% who believe themselves to be non-exercisers, beginners or intermediate level exercisers. Our target market can further be defined as Generation Y. This is the next biggest wave since the boomers. This is the age demographic that has and will continue to have the most discretionary dollar for spending on lifestyle needs since the Baby Boomers. Engaging and capturing the Generation Y demographic ensures a continued stream of revenue. They are loyal to businesses that speak to their values and that make them feel good while they experience life. Today's consumers demand: · A comfortable, friendly, non-judgmental environment, · A proper floor surface that supports the biomechanics of their movement, · A variety of exercise modalities to vary their exercise routines, · A diverse selection of classes that train their entire being, · Classes offered at times that match their busy lifestyle, and · Most importantly, the latest in activity trends, e.g., spinning and BOSU. In order for the Corporation of the City of Pickering to meet its customer demand, it is proposed that three Wellness Studios be built along with the doubles squash courts. The Membership Studio would be on the second floor, approximately the same size as the O'Brien Meeting Rooms at the Pickering Recreation Complex. The main floor would be the same size, however, divided permanently into 2 separate rooms: the Mind Body Studio and the Spinning Strength Studio. This would allow for the flexibility in future programming needs. Fitness is now ingrained in our community's lifestyle - it is here to stay. It is only prudent to plan for the future and make each space as versatile as possible to be able to readily adapt to future demands. It is highly recommended: · To build 3 Wellness Studios. · To make Group Fitness Class Memberships a true membership, i.e., transfer from 2712 to 2731. · To include access to the Non-Prime Time and Membership Studio · Group Fitness Classes with each membership. · To increase the cost of each membership to reflect the above inclusion, and make it more marketable and competitive with similar businesses. · To acknowledge some classes as Prime Time Classes and make them accessible only with a Preferred (and thereby more expensive) Fitness Class Report - May 31, 2007 Page 47 '.' PfDooT#(E:<'; {'/-{~' k~ /\CH!"IENTU..4-r !' ,'t ,\ ' --1:L- ,L?::- 1 2 0 · Membership, a small fee for members, or on a Pay-As-You-Go basis. · To ensure each Studio is accessible only with card access or a keypad for PAYG. It is hoped that the above recommendation, to build all three Wellness Studios, will be offset with an annual projected profit of $373,969.53 (fitness-related projected net profit). Fitness Class Report - May 31, 2007 Page 48 1 21 GENERATION Y OR MILLENNIALS OR ECHO BOOMERS OR NEXTERS OR INTERNET GENERATION ~-,:rl\n !t -- ---,,'2 REPORT# C'{- J.:'L ., (-{ K l, · Represent a population tidal wave; will surpass Baby Boomers in absolute numbers (about 71 million people) · Most numerous, affluent & ethnically diverse generation · With their passion for computers & the lack of physical education programs in schools, they really need exercise CHARACTERISTICS: · Born between 1977 and 1994, currently aged 9 - 27 · Are worldly & optimistic · Driven by technology (first generation to have grown up online) · Want both high-tech and high-touch experiences · Used to having personal attention and customization, and used to being pampered · Are unpredictable · Are saturated with advertising and sceptical about rational marketing efforts · Comfortable with ethnic diversity & tolerant of all types of people · Crave a sense of belonging and real connection · Cooperative team players · Often children of divorce, yet have a strong desire to find life partners · Used to thinking for themselves, yet are very social · See fun as essential · Propensity for risk taking & a sense of adventure · Often raised by single parents or have working mothers · Are close to their parents · Value relationships WHAT THEY ARE LOOKING FOR: · Programs that are outside the box - combination of fitness & entert9inment · Authenticity - the real thing only please · Mental challenge · Social atmosphere · Pressed for time - need opportunity to create, experiment, invent Fitness Class Report - May 31, 2007 Page 49 ;:-fTACFMENTtt IJ ,.,~'1 .-=1 / ,,t')~"'- / "j' . /.r X "rpORT" / /.. -, L - L.... K.t . ++~ PRIME TIME CLASSES IN SPINNING STRENGTH STUDIO AND MIND BODY STUDIO: 1 2 : Proiected Revenue: 10 registered participants paying $14 per class 1 5 members paying the additional $5 fee 2 $14 x 10 = $140 $5 x 5 = $25 $165 per class $165/class x 42 classes/week x 50 weeks/year = $346,500.00 Revenue per year Proiected Expenses: Instructor fee of $60 per class $60/c1ass x 42 classes/week x 50 weeks/year = $126,000.00 Salaries per year Proiected Profit: $346,500.00 - $126,000.00 = $2201500.00 I participants who have registered through the program registration system 2 fitness class members or active Complex members who have access to the non- prime time classes, who pay an additional $5 per class fee to attend these prime time classes Fitness Class Report - May 31, 2007 Page 50 I" 1 2 =~ f"l E N'i_.!.f ! L3>._ (f~Z; C /- ( ik::' NON-PRIME TIME CLASSES IN SPINNING STRENGTH STUDIO AND MIND BODY STUDIO: Proiected Revenue: 5 Pay-As-You-Go participants paying $10 per class $10 x 5 = $50 $50/class x 71 classes/week x 50 weeks/year = $177,500.00 Revenue per year Proiected Expenses: I nstructor fee of $33 per class $33/c1ass x 71 classes/week x 50 weeks/year = $117,150.00 Salaries per year Proiected Profit: $177,500.00 - $117,159.00 = $60,350.00 Fitness Class Report - May 31,2007 Page 51 t"YTACHMENTt+H .---" () SMALL GROUP PERSONAL TRAINING: OJ /, eM...__"",," {'/.. (-< II;" 1 2 4 1 session/day x 5 days/week x 3 clients/session x $25/c1ient/session x 50 weeks = $18,750.00 Revenue per year 1 session/day x 5 days/week x 3 clients/session x $25/c1ient/session x 50 weeks x 0.70 = $13,125.00 Salaries per year Projected Profit: $18,750.00 - $13,125.00 = $5,650.00 Fitness Class Report - May 31, 2007 Page 52 125 f'JiENT#!! I{'EPORT#(/--(~-'[/C:~/x,: ~-- ,--...~--,_. SUMMARY OF ALL REVENUE STREAMS: Prime Time Classes = Non-Prime Time Classes = 250 fitness class memberships x $375/membership = $346,500.00 $177,500.00 $ 93,750.00 100 all-inclusive fitness class memberships x $500 per membership =$50,000.00 Small-group personal training = Projected Annual Revenue Fitness-Related Revenue $686,500.00 $256,275.00 $ 56,255.00 Fitness-Related Salaries Fitness-Related Supplies Projected Annual Profit $373,970.00 Fitness Class Report - May 31, 2007 $ 18,750.00 $686,500.00 Page 53 ATTACHMENTU -#:" ro REPORT # {L"5,- {' (- 0 g 1 ') , ---IL- ot 1~) _ L 6 2006 New Studios Salaries $82,000.00 $256,275.00 Supplies $7,272.00 $56,255.00 Total Expenses $89,272.00 $312,530.00 Fitness-Related Revenue $124,792.00 $686,500.00 PROFIT $35,520.00 $373,970.00 92% 82% 8% 18% 71% 45% Fitness Class Report - May 31,2007 Page 54 Sunday Monday Tuesday Wednesday Thursday Friday Saturday ~ 6:45 - 7:45 am 6:45 - 7:45 am 6:30 - 7:00 am 6:45 - 7:45 am 7:30 - 8:30 am N 30 Minute Circuit -J 7:00 - 7:30 am 7:00 - 7:30 am 7:00 - 7:30 am ~--_._-_..- :30 Minute Circuit 30 Minute Circuit 30 Minute Circuit - -"-- --- .----- ---,----.- ------- .- --~. ~ ._. __._.__... ._u____ 9:15 - 10:15 am 9:15 - 10:15 am 9:15 - 10:15 am 9:15 - 10:15 am 9:00 - 10:00 am 10:30-11:15am 10:30 -11:15 am 10:30 -11:15 am 10:30 - 11 :30 am '12:10~12:5Qp~_~ ___ 1?:10 - 12:5021"11___ J2:10 - 12:50~prT1 12:10 - 12:50 pm afternoons reserved for & afternoons reserved for training & workshops ___~~1 0 -1_:~Qpf!1___.. 1:10-1:50 1:10 - 1:50 pm 4:30 - 5:30 4:30 - 5:30 4:30 - 5:30p~~. 6:00 - 6:5Q_2~ _H_ 6:15-7:00 6:15 - 7:00 7:_Q5:_8:9_~jJil1~,_~X~Q5 - 8:05 7:05 - 8:05 7:05 - 8:05_~rT1.__ 7:05 - 8:05 pm 8:15-9:15 B:~5~:15_ern.....--,-____~8..:~5-9_:_1_~ pm______ Membership Studio: included in all Complex memberships an on a PA YG basis FitnessClass Report - May :31,2007 ----- ,---- .~ "- , t "-.. I' "- .1 :x\ ,,) Page 55 I ~-'1':10--:'1:56pm1:10-1:50pm 1:10-1:50pm. 1:10-1:50pm r-- '-Pilatesm .---n-Fusion I--u--Pllates---;-- - -- Fusion -- _.~_I__._'u__,____________ i---- i ------ ~~- .-------- - ..-T----..------------ . r----.---.-- ~---I-. -. ~~------...---~--.. ___._~___~uj---u- un - .- .~-_.. - T~~:eiO.--3~Oim_.-'=Xc)O_ ~_~:6Q~prn: .~--.-.::_~ 2;00 - ~;Cf6pf!1___~- -__~-~2~(J0 -_3:()0 PrTl I Yoga ,Yoga Yoga Yoga ---;-------~------_._-- --- ------ --I------------._--~--- --------~------- ---- I '. - ~~~~F.-3:;~e~ ~~I~re~: ---T=jqe5e~ii~~~~-~[~):1~~~~~~!:~--'~+-'-)~!in~~ffj..- ---r------ ---,----- - ------ .-.--- ---------------------------j- ----.---- -- ~.=[ ~-~:30 ~b~3~~~--.-_~:--[~:~101:~~~~ pm _~~=I==4?-0~:~-~~~~~--.~-.~~--~:30i~~l~~~~.~..______ I . . _ _ _ I - -- - --- - -- - ____.J____ --- --- -----.--..--~---..-i-------- : Iii - -- .-- -~-- -_:I-~~];~~ ~!=~-pm:~j=~_-~~~i~t~j~~~::=~~-~~~g~~[!_~~~-,=:~6~~~yi~~J1-rTl----'--- --6:0.9~u~~~YrTl Ii' .----+-----. ------- .-..----- -- ----j 1_____._ _______ ..1___________.________--'________________ 7:00 - 8:00 pm . 7:00 - 8:00 pm . 7:00 .8:00 pm . Fusion Tai Chi Yoga Sunday 9:00 - 10:00 am · Pilates 11 : 00 - 12 noon -- ---- Fusion ._ - _00_- afternoons reserved .. . for tra!rlinflu & worlish(j[Js, Fitness Class Report - May 31, :2007 Monday Tuesday Wednesday Thursday 6:45 - 7:45 am --~--- -------".- Pilates 6:30 - 7:30 am Fusion 6:30 - 7:30 am ---.-- -- --....---- - . Fusion 9:15 -10:05 am. Pilates 9:15 -10:15 am * -- -- - --- PiJates " .---_..~~~._- 10:15-11:00am -..--------.--.----- Fusion 10:15 -11:00 am Tai Chi 10:15 -11:00 am __'I'9.9a 10:15 -11:00 am Tai Chi 12:10--.J~:.50 pm_ Fusion 12:10 -l?:~Fm Pilates Friday 6:45 - 7:45 am Pilates 9:15 -10:05 am. Yoga 10:15 -11:00 am Pilates 12~10-!2:50 pm Fusion 1:10..:...1:50 pm Pilates __2:()O'-u:3:go pm YogCi 3:15-.~:15pm . teen Fusion .~.J===----- 7:00 - 8:00 pm · Pilates 8:15 - 9:30 pm Yoga 8:15 - 9:30 pm Pilates 8:15 - 9:30 pm Fusion 8:15 - 9:30 pm Tai Chi Mind Body Studio: prime time (bold and *) 7:00 - 8:00 pm * Pilates 8:15 - 9:30 pm Yoga Saturday 7:30 - 8:30 am Fusion 9:00 - 10:00 am . Yoga 10:30 - 11:30 am Pilates afternoons reserved for training & workshops can pilot Nia in different slots ',>1 ;>' -..~ ~1> ~"', ".,' ;0 ~T1 0, "'----. r\ :X) ~ r~ rv- I.~A,.i Page 56 Sunday spinning m.m 10:45 -11 :30 am strength afternoons reserved for traini'!iL___ . i_ & workshop:>'._.m. -' Fitness Class Report - May 31 Monday Tuesday - .- ---'-"~"-' -.- 6:30 - 7:30 am spinning 9:15 - 10:15 am * - ---'-_._---------- spinnill9 9:15 -10:15 am * BOSU 12: 10-_~?~5Qj:>f21. __ ______12: 1 0 - 12:.?Oym spinl1ing____ _I ____s1[ength 1: 1 0:. t5_OYrll. _ !___U.D ~_1 :~_O PIl1_ _ ______1.:1.0_:J:?D.pm m ~tI".~llJ:ltb___ ______ u_~pJnrli~g_ .__. str~gtb.__ _ --ru- I T j 8:10 - 9:00 pm strength 8:10 - 9:00 pm spinning Wednesday Thursday Friday Saturday -..:.. 6:45 - 7:45 am spinning !'0 \.0 9:15 -10:15 am * 9:00 - 10:00 am spirming spinning 10:30 - 11 :30 am 10:30 -11:30 am * BOSU spinning 12:10 -12:59pm 11 :45 am -12:30 pm spinning strength 1:1.0 -1:50 pm "-.,- strerlgth afternoons . ,--,.J '-\::' . -- reserved for training 3:15 - 4:15 pm* & workshops teen ,--...... oJ) 6:45 - 7:45 am ..spinning. _I 10:30 - 11 :30 am ..~pinning 1: 1 0 - 1 :50.Prn.. ..__spinJ1iI'l9____ 12: 'L(j-_1.2:50 _pm spillning 12: 1 ().:. 12.:.5()pm streng~h _ '" " -, '1" r-, ~ _1':Q5-=-l!=.0.?.E.ITl.*___,-__7: 0 ~ .-_8:.0}...E.ITl_* strength ! spinning --- u______.. -. ..--i-.-------- __n --_._. -....-------_ __ ___ _____.-----1___. 7:05 .:8:0?Jlm * BOSU ~ x-. ";,\ J 8:10 - 9:00 pm BOSU 8:10 - 9:00 pm strength Spinning Strength Studio: prime time (bold and *) Page 57 ,- ~) c /-("'(~ / cF THE CORPORATION OF THE CITY OF PICKERING 1 -, n ~u BY-LAW NO. 6826/08 Being a by-law to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for funding from the Municipal Infrastructure Investment Initiative for a new eligible capital project of the Corporation of the City of Pickering and to approve the expenditure of funds on said eligible capital project. WHEREAS the Municipal Act, 2001 (Ontario), as amended, (the "Act") provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS the Province of Ontario has recently announced an investment of $300 million dollars for municipal infrastructure as a one-time grant for eligible municipal infrastructure initiatives to Ontario municipalities and Local Services Boards; AND WHEREAS on behalf of the Province of Ontario, OIPC will be administering the Municipal Infrastructure Investment Initiative available to Ontario municipalities and Local Services Boards for the purposes of new eligible municipal infrastructure initiative projects; AND WHEREAS it is now deemed to be expedient to authorize for the municipal purposes of the Municipality the new capital project described in column (2) of Schedule "A" (the "Project") attached hereto and forming part of this By-law ("Schedule "A") in the amount of the estimated expenditure set out in column (3) of Schedule "A"; AND WHEREAS OIPC has invited eligible Ontario municipalities and Local Services Boards desirous of obtaining funding pursuant to the Municipal Infrastructure Investment Initiative in order to meet capital expenditures in connection with a new eligible capital project to apply to OIPC for such funding by completing and submitting an application through the form provided by OIPC (the "Application"); AND WHEREAS the Municipality has submitted an Application to OIPC to request funding in respect of the Project; NOW THEREFORE the Council of the City of Pickering enacts as follows: 1. The Council of the City of Pickering hereby confirms, ratifies and approves the completion by the Director, Corporate Services & Treasurer of an Application and the submission by such authorized official of an Application, duly executed by --...... ("" ~~ ~. . ".~. L') ;;r.U.'.I"{..t-.). C/-'( - i'~i- 1"\ TT_~ 1 3 1 ,) ~ such authorized official, to OIPC'lOr therITnaing of the Project in connection with the Municipal Infrastructure Investment Initiative in the maximum aggregate principal amount of 2. (a) Construction of the Project in the amount of the respective Estimated Expenditure set out in column (3) of Schedule "A" is hereby approved and authorized; (b) anyone or more of the Mayor or the Director, Corporate Services & Treasurer are hereby authorized to conclude contracts on behalf of the Municipality for the construction of the Project in accordance with the Municipality's usual protocol; (c) anyone or more of the Mayor or the Director, Corporate Services & Treasurer are hereby authorized to submit to OIPC or the Minister of Public Infrastructure Renewal on behalf of the Municipality such reports or other documents regarding the Project as may be requested in connection with the Municipal Infrastructure Investment Initiative; (d) where applicable, the Division Head, Culture & Recreation will forthwith make such plans, profiles and specifications and furnish such information as in the opinion of the Division Head, Culture & Recreation is necessary for the construction of the Project; (e) where applicable, the construction of the Project shall be carried on and executed under the superintendence and according to the direction and orders of such Division Head, Culture & Recreation; and (f) the Division Head, or such other official of the Municipality charged with the management of the Project shall report semi-annually to the Council of the Municipality on the status of the Project. 3. The Council of the Municipality hereby confirms that the Funding will be applied and shall be used exclusively for financing the Project eligible under the Municipal Infrastructure Investment Initiative as set out in Schedule "A" to this By- law and for no other purposes. 4. This by-law takes effect on the day of passing. BY-LAW read a first, second and third time and finally passed this 21st day of January, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Project Name Pickering Recreation Complex Expansion Project </ _J c/ --, ) Schedule "A" ToBy-law #6826/08 Description of Eligible Estimated Expenditure Capital Works Construction of Aerobics $4,300,000 Studios and Doubles Squash Courts Addition to the Pickering Recreation Complex <.c, , , 1 ~ r; ....' ,- Grant Amount $1,000,000