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Home My WebLink AboutCS 59-07 CUI( 01 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 59-07 Date: December 10,2007 94 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2008 Interim Spending Authority Recommendation: 1. That Report CS 59-07 from the Director, Corporate Services & Treasurer be received; 2. That the 2008 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2008 Current Budgets by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Not applicable Financial Implications: Adoption of interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization for the payment of salaries and wages and such other accounts as may be necessary for normal day-to-day operations of the City. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the detail appropriations as approved by Council. Sustainability Implications: Interim Spending Authority is required to maintain the operations of the City pending approval of the 2008 Current Budget. Without this approval the City is unable to maintain financial sustainability. Report CS 59-07 December 10, 2007 Subject: 2008 Interim Spending Authority Page 2 95 Background: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. The 2007 Current Budget was considered by Council in April 2007. The 2008 Budget may prove to be as challenging as 2002 to 2007 due to the City's unique fiscal situation. Therefore, we are seeking approval to provide for interim spending authority for up to the first six months of 2008 or when Council approves the 2008 Budget, whichever occu rs fi rst. Appropriate adjustments have been made in the departmental appropriations listed as Attachment 1 where the spending patterns indicates that something greater than 6/12's will be necessary for the first six months of 2008 such as snow clearing (Roads) activity. While there is a minor provision for small capital expenditures from current funds, any capital projects proposed prior to the approval of 2008 Capital budget will require specific approval by Council. Attachments: 1. 2008 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Approved I Endorsed By: Caryn Kong Senior Financial Analyst Q~--- --' .,..__..,.._._-~ ~ ~.-.::::~ <--- Gillis A. Paterson Director, Corporate Services & Treasurer ~ GAP:ck Attachment Copy: Chief Administrative Officer Director, Operations & Emergency Services Director, Planning & Development Chief Executive Officer, Library Recommended for the consideration of Pickering City Coun.cil ~ T'\CHMENT#L TO REPORT#~9/o1 CITY OF PICKERING 2008 INTERIM CURRENT OPERATING>APPROPRIATIONS 2008 (Jan 1 . June 30) INTERIM APPROPRIATION $ 66,306 37,791 38,791 41 ,182 37,791 38,247 39,035 137,316 231,297 123,296 373,483 306,098 53,769 131,100 246,739 40,076 188,062 312,462 169,471 1,088,122 153,646 536,192 178,018 81,534 5,158,734 810,579 2,630,136 245,400 152,700 356,425 67,250 1,439,687 405,627 215,683 128,412 491,412 1,027,122 164,822 489,526 298,933 1,130,475 401,838 345,572 217,714 420,192 949,446 477,400 266,951 4,815 3,275 2,187,029 4,263,034 100,000 $ 29,500,000 96 Mayor Ryan B.Litlley, Reg. Coun. Ward 1 B. Mclean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Connell, City Coun. - Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 Council Support 2121 CAO. Office 2129 Customer Care Centre 2192 Office Of Sustainability 2139 Human Resources 2141 Health & Safety 2125 Legal Services 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services 2127 Finance (Accting, Taxes & Payroll) 2133 Supply & Services 2196 Information Technology 2710 Operations & Emerg .Services-Admin. 2241 Emergency Operation Control Centre 2240 Fire Protection 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2230 Crossing Guards 2325 Street Lights 2430 Environmental Services 2718 Parks 2315 Operations Centre-Municipal Garage 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2610 Plan & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2630 Committee of Adjustment 2743 Heritage Pickering 2745 Libraries Various -General Government Equipment & Furnitures-Capital TOTAL $ 2007 APPROVED BUDGET 132,611 75,582 77 ,582 82,364 75,582 76,494 78,070 274,631 462,593 246,592 746,965 612,195 107,537 262,200 493,478 80,151 376,123 624,924 338,942 2,176,243 307,291 1,072,383 356,036 163,067 10,317,467 1,621,157 4,383,560 490,799 305,400 712,850 134,500 2,879,373 811,253 431,366 256,823 982,824 2,054,244 329,644 979,051 597,866 2,260,950 803,675 691,143 435,427 840,383 1,898,891 954,799 533,901 9,630 6,550 4,374,057 9,466,512 200,000 59,063,731 $