HomeMy WebLinkAboutOES 43-07
REPORT TO
EXECUTIVE COMMITTEE
72
Report Number: OES 43-07
Date: December 10, 2007
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Memorandum of Understanding
- Pickering Men's Slow Pitch League
- and the City of Pickering
- File: A-2132
Recommendation:
1. That Report OES 43-07 of the Director Operations & Emergency Services be
received;
2. That Council approve entering into the Memorandum of Understanding regarding
donations from the Pickering Men's Slow Pitch League;
3. That the Mayor and Clerk be authorized to sign the Memorandum of
Understanding; and
4. That the appropriate City staff be authorized to give effect thereto.
Executive Summary: In May of 2007 the executive of the Pickering Men's Slow
Pitch League approached City staff in regards to establishing an account with the City of
Pickering for the safe keeping of funds that the League has raised over the years to
contribute to a major softball facility.
The League Executive have raised $125,000 towards this project and wish to ensure
the funds are allocated for this specific purpose for a period of not less than ten (10)
years.
Over the ensuing months the Director, Operations & Emergency Services, Director,
Corporate Services & Treasurer and the League Executive have finalized the
Memorandum of Understanding (MOU); the City Solicitor has also provided input.
Under the MOU the City will place all donations in an appropriate account and all
accrued interest will be left in the account. The Director, Corporate Services &
Treasurer will be preparing a Report to Council establishing the appropriate reserve
fund.
Memorandum of Understanding
Pickering Men's Slow Pitch League
December 10, 2007
Page 2
73
After July 1, 2017 the funds may be used for a non softball facility with the approval of
the League, however, it is the desire of all parties that the funds be used for a softball
facility.
Financial Implications: The MOU does not commit the City to any budget
implications or cost contribution at this time.
Sustainability Implications: Donations from sponsoring organizations, reduces the
impact on City budgets.
Background:
Not applicable
Attachments:
1. Memorandum of Understanding
Endorsed By:
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Gillis Paterson
Director, Corporate Services
& Treasurer
EB:mld
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City. Co 'I
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MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CORPORATION OF THE CITY OF PICKERING
(the "City")
- and -
THE PICKERING MEN'S SLOW PITCH LEAGUE
(the "League")
1. The purpose of this Memorandum of Understanding ("MOU") is to set forth
the basis under which the League will provide an initial donation of between
$100,000 (one hundred thousand dollars) and $125,000 (one hundred and
twenty five thousand dollars) to the City, to be held in an appropriate account
as determined by the City.
2. Prior to July 1, 2017, the funds shall be used as a contribution towards a
men's softball facility within the City limits of at least (4) four diamonds and
amenities thereto and the League will be recognized as a partner.
3. On or after July 1, 2017, the funds shall remain with the City to be used for
the above-mentioned facility or may be used towards the cost of a community
facility subject to approval by the League and the League will be recognized
as a partner.
4. The League may make additional contributions to the City from time to time,
which, will be placed in the above mentioned account for these purposes.
5. The account will be interest bearing and all interest shall remain in the
account.
6. The City shall provide an annual statement duly approved by the City
Treasurer to the League indicating year-end balances and interest accrued.
7. No one shall have access to withdraw from the account without express
written permission of the Treasurer of the City.
8. Neither the City nor the League shall be entitled to assign this MOU to any
other party without the written consent of both parties.
9. This MOU may not be supplemented, modified, amended, restated, extended
or replaced except by written consent of both parties.
10. This MOU constitutes the entire agreement between the parties.
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IN WITNESS WHEREOF the parties have executed this Memorandum of
Understanding as of the day of
THE CORPORATION OF THE CITY OF PICKERING
Mayor
Clerk
THE PICKERING MEN'S SLOW PITCH LEAGUE
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