HomeMy WebLinkAboutOctober 18, 2007
Citq 0#
Minutes I Meeting Summary
Thursday, October 18th, 2007
Civic Complex
Main Committee Room
Attendees:
Regrets:
Laura Drake, Chair, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Kees Van Der Vecht, Pickering Museum Village Advisory Committee
Tilly Van Der Vecht, guest
Michael Managhan, Managhan Design Solutions
Steve Reynolds, Division Head, Culture & Recreation
Marisa Carpino, Supervisor, Culture & Recreation
Katrina Pyke, (Acting) Education & Collections Officer
Bill McLean, Regional Councillor - Ward
Bill Utton, Pickering Museum Village Advisory Committee
Sean Thomas Byrne, Pickering Museum Village Advisory Committee
Laura welcomed attendees
2. AendaA roved
Motion
Moved by Bill Weston
Seconded by Paul Savel
- That the agenda of October 18, 2007 be approved
- That the agenda of October 2, 2007 be approved
CARRIED
3. A proval of Minutes October 2,2007
Motion
Moved by Rose Cowan
Seconded by Bill Weston
- That the minutes of October 2, 2007 be approved
- That the minutes of June 14, 2007 be approved
CORP0228-2/02
CARRIED
Page 1
Pat asked for clarification on how additional grant money's will
be used. Steve clarified that these were grants to offset staffing
costs
4. Museum Ca ital 2008 Draft
Steve reviewed the proposed 2008 draft Museum Capital
Budget (see attached). The total cost of the Hotel Restoration
Project will be proposed in the 2008 budget so Council can
consider approving the entire project cost. The PMV
Foundation would pay the City back their portion of the project
costs in installments. Pat agrees with this approach in principle
but adds that the details need to be worked out.
Shingle Mill Shed - committee feels that this would be a
revenue generator at events.
Pat asked that if the Hotel project gets approved, when would
the work begin? Steve advised that we would want to get
started prior to the end of June 2008.
Motion
Moved by Pat Dunnill
Seconded by Paul Savel
- That the 2008 Proposed Museum Capital Budget be
approved as presented
CARRIED
5.
Pat asked for clarification on the budget in 2744.5340 for Fall
Family Festival. He felt it should be closer to $2,000.00 as it is
for Steam-Up. Discussion ensued.
Laura recommends that the Foundation prepare budgets for
their events and that roles of the foundation and of museum
staff be defined.
Motion
Moved by Pat Dunnill
Seconded by Paul Savel L
- That the 2008 Proposed Museum Current Budget be
approved as presented
CARRIED
-->--_.._~-~_._-- --.--
Page 2
CORP0228-2/02
6. Updates/Other Business
Katrina announced new program opportunities in 2008
a) PA Day Camps in 2008 being piloted in November 16,
2007 & December 7, 2007.
b) Christmas Craft Club - parents can drop off children at
the Pickering Recreation Complex for the first 3
Saturday's in December - so parents can go shopping
c) Looking at ways to use the museum upper site
(Especially if the lower site has a construction project)
1) Movie Night
2) Traveling Exhibits
Pat extended thanks to all attendees for their support of the
2007 Fall Family Festival. The event was a tremendous
success. Special thanks to Paul for his work on the raffle.
Bill announced Duckie sales made $3,000.00 over and
above the expenses for the race.
Laura invited members to the museum this Saturday for various
volunteer activities.
Next event for the committee will be the 2008 Volunteer
Appreciation Night on January 31, 2008. Invitations will be
mailed out to all volunteers.
7. Next Meetina .
Thursday, February 7, 2008
Pickering Civic Complex, Tower Meeting Room at 7pm
Meeting Adjourned: 8:45 pm
Copy: City Clerk
Page 3
CORP0228-2/02