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Home My WebLink AboutNovember 19, 2007 Council Meeting Agenda Monday, November 19,2007 Council Chambers 7:30 pm I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Council Meeting Minutes October 15, 2007 In Camera Council Minutes, October 15, 2007 Planning & Development Committee Minutes November 5, 2007 In Camera Executive Committee Minutes, November 12, 2007 Executive Committee Minutes, November 12, 2007 1-21 Under Separate Cover 22-26 Under Separate Cover 27-34 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 35 36 37-55 56-61 a) Report PD 2007-06 of the Planning & Development Committee b) Report EC 2007-11 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS 62 X) BY-LAWS 63-65 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT Council Meeting Agenda Monday, November 19,2007 Council Chambers 7:30 pm FOR INFORMATION ONLY · Minutes from Committee of Adjustment, August 22,2007, SeptembE3r 12, 2007, and October 3, 2007 . Minutes from Pickering Museum Village Advisory Committee, October 2, 2007, and October 18, 2007 · Minutes from Advisory Committee on Race Relations & Equity, October 4,2007 . Minutes from Communities Against Violence Everywhere, October 23, 2007 . Minutes from Sustainable Pickering Committee, October 23, 2007 . Minutes from Waterfront Coordinating Committee, October 25, 2007 Council Meeting Minutes Monday, October 15, 2007 7:30 PM Council Chambers ,I' 01 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: 1. J. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson A. Allison D, Bentley D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to Item b) of the In Camera Special Meeting minutes dated October 9,2007, with respect to a confidential memorandum dated October 2, 2007 from the City Solicitor to the Chief Administrative Officer with respect to the City Position respecting OMB appeal of PICA 43/07, S.R. & R Bay Ridges Ltd., as he had a financial interest in the matter. Councillor McLean did not take part in the discussion or vote on the matter. 1 Council Meeting Minutes , I' i 02 Monday:, October 15, 2007 7:30 PM Council Chambers 2. Councillor Johnson made a dl3c1aration of interest under the Municipal Conflict of Interest Act with respect to thl3 Notice of Motion regarding the Reimbursement of Legal Fees as he felt the decision regarding this motion would have a direct impact on a possible legal matter he could have in the future. Councillor Johnson did not take part in the discussion or vote on the matter. (III) ADOPTION OF MINUTES Moved by Councillor Littley Seconded by Councillor Johnson Council Meeting Minutes September 17, 2007 Special Council Meeting Minutes October 1, 2007 In Camera Council Minutes, October 1, 2007 Planning & Development Committee Minutes October 1 , ~W07 Special Council Meeting Minutes October 9, 2007 In Camera Council Minutes, October 9, 2007 Executive Committee Minutes, October 9,2007 CARRIED (IV) PRESENTATIONS 1. Ontario EcoSchool Certification Judy Gould, Waste and Energy Officer Durham District School Board Rosebank Road Public School Dunbarton Hiqh School Mayor Ryan and Judy Gould, Waste and Energy Officer, Durham District School Board congratulated Rosebank Road Public School and Dunbarton High School on obtaining the Ontario EcoSchool Certification status. In order for the! schools to obtain EcoSchool status they must have programs in place that teach students to reduce waste and save energy and the schools must also incorporate these initiatives into the school 011 a daily basis. 2. Communities in Bloom Wrap up Event Mayor Ryan and Council congratulated the Communities in Bloom Advisory Committee and City of Pickering staff on the great success of the Communities in Bloom programs first year. Mayor Ryan noted that the City of Pickering achieved a 5 Bloom rating and was a winner of the Environmental Awareness Award. 2 Council Meeting Minutes Monday, October 15, 2007 7:30 PM Council Chambers 03 V) DELEGATIONS 1. Paul Savel, Chair Pickering Public Library Board Update on Board Initiatives Paul Savel, Chair, Pickering Public Library Board appeared before Council and gave a power point presentation on the Board's initiatives and the 4 year service plan for the Pickering Public Library. 2. Glenn Rainbird, Chair Veridian Corporation Michael Angemeer, P. Eng., President and CEO, Veridian Corporation Re: Update on Veridian Corporation Glenn Rainbird, Chair, Veridian Corporation and Michael Angemeer, President and CEO, Veridian Corporation, appeared before Council to provide Council and Pickering residents an update on the Corporation and the energy business. 3. Kim Gavine Oak Ridges Moraine Foundation Re: Report on A Foundation for Success On the Oak Ridqes Moraine Kim Gavine, Oak Ridges Moraine Foundation, appeared before Council to give a power point presentation on who the Foundation is and what the Foundations initiatives were for success on the Oak Ridges Moraine. 4. Dave Bourgeois, Treasurer Mary Dunlop, Executive Director Durham Youth Housinq and Support Services Dave Bourgeois, Treasurer and Mary Dunlop, Executive Director of the Durham Youth Housing and Support Services appeared before Council to give a power point presentation on their program, and an overview of the work completed to date, the 2007 initiatives and raise awareness on the need for youth housing and support services in Durham Region. 3 Council Meeting Minutes 04 Monday, October 15,2007 7:30 PM Council Chambers 5. Eric M. Wolfman Re: Reimbursement of Leqal Fees - Maurice Brenner Mr. Wolfman, a Pickering resident appeared before Council in opposition to the City reimbursing Maurice Brenner's legal fees. He noted that he felt this decision could set a precedent, felt this legal fees invoice was very high and wondered if Council had a legal right to make a motion to use taxpayers monlsy for this reason. 6. Keith Bannon Glaholt LLP, Barristers & Solicitors On behalf of the owners of 1482 & 1478 Altona Road Re: Planning & Development Report PO 23-07 Zoning By-law Amendment Application A 34/05 Altridqe Properties Inc. Keith Bannon a representative on behalf of the owners of 1482 & 1478 Altona Road appeared before Council in opposition to zoning by-law amendment application A34/05. Mr. Bannon stated that his clients felt further development of the lands around his clients property would add to the water drainagel problems they were experiencing now from previous development in the area. Mr. Bannon noted that they felt the development was not responsible growth development and that the application was premature. 7. Mr. D. Patrick McNeil Senior Vice President Nuclear Generation Development Ontario Power Generation Re: Darlinqton B Environmental Assessment Mr. McNeil, Senior Vice President, Nuclear Generation Development, OPG, appeared before Council to provide an update them on the Darlington B Environmental Assessment and the Pickering B. Refurbishment. Mr. McNeil noted that OPG continues to inform residents and stakeholders through workshops, open houses, mailings and print ads. He also noted that the City of Pickering would be included in all public consultations for the Darlington B Environmental Assessment. 4 Council Meeting Minutes Monday, October 15, 2007 7:30 PM Council Chambers 0 5 (VI) CORRESPONDENCE 1. CORR. 51-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 Resolution #198/07 Moved by Councillor Johnson Seconded by Councillor McLean That CORR. 51-07 from P.M. Madill, Regional Clerk, Region of Durham requesting that the City of Pickering endorse the nomination of Mr. John Presta to the Credit Valley/Toronto/Central Lake Ontario Source Protection Committee, (CTC), be endorsed. CARRIED 2. CORR. 52-07 SID RYAN, PRESIDENT CUPE ONTARIO 305 Milner Ave., Suite 801 Scarborouqh. ON M128 3V4 Resolution #199/07 Moved by Councillor Johnson Seconded by Councillor McLean That CORR. 52-07 from Sid Ryan, President, CUPE Ontario, requesting the City of Pickering endorse October 24, 2007 as Child Care Worker & Early Childhood Educator Appreciation Day. CARRIED 3. CORR. 53-07 JO-ANNE S1. GODARD EXECUTIVE DIRECTOR THE RECYCLING COUNCIL OF ONTARIO 5 Council Meeting nninutes 06 Monday~ October 15, 2007 7:30 PM Council Chambers Resolution #200107 Moved by Councillor Johnson Seconded by Councillor McLean That CORR. 53-07 from Jo-Anne St. Godard, Executive Director, The Recycling Council of Ontario, requesting the week off October 15 - 21, 2007 be proclaimed "Waste Reduction Week in Canada". CARRIED (VII) COMMITTEE REPORTS a) REPORT PO 2007-05 OF THE PLANNING & DEVELOPMENT COMMITTEE 2. Director, Planning & Development, Report PO 24-07 Liverpool Finch Developers Inc. - Plan of Subdivision 40M-1447 Blanche Construction Limited - Plan of Subdivision 40M-1450 Claremont Estates Ontario Inc. - Plan of Subdivision 40M-1482 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PO 24-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1447, 40M-1450 and 40M-1482, be received; 2. That the highway being: Anton Square within Plan 40M-1447 be assumed for public use; 3. That the highways being Forestview Drive, Lawson Street and Starview Court within Plan 40M-1450 be assumed for public use; 4. That the highway being William Street within Plan 40M-1482 be assumed for public use; 6 Council Meeting Minutes Monday, October 15, 2007 7:30 PM Council Chambers 0 7 5. That the services required by the Subdivision Agreements relating to Plans 40M-1447, 40M-1450 and 40M-1482, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 80,83,84,85,88,89, the remainder of Block 87 being Parts 2 to 5, Plan 40R-1 0194, Plan 40M- 1447; Blocks 47,48 and 49, Plan 40M-1450 and Block 24, Plan 40M- 1482; and 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1447, 40M-1450 and 40M-1482, be released and removed from title. 3. Director, Planning & Development, Report PO 27-07 Norvalley Homes Ltd. Plan of Subdivision 40M-2068 Final Assumption of Plan of Subdivision COUNCIL DECISION 1. That Report PO 27-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2068, be received; 2. That the highways being Rockwood Drive and Prohill Street within Plan 40M-2068 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2068, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 27 and Block 28 except from Part 3, Plan 40R-21447, Plan 40M-2068; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2068, be released and removed from title; and 5. That Council enact a By-law to dedicate Blocks 25 and 26, Plan 40M-2068 as public highway. 7 CiltJ 411 Council Meeting Minutes 08 Monday, October 15, 2007 7:30 PM Council Chambers 4. Director, Planning & Development, Report PO 29-07 Zoning By-law Amendment Application A 3/07 BMC Bayly Park Inc. 1400, 1410& 1420 Bayly Street Part of Lots 21 & 22, Concession 1 (Part 1, 40R-12889), City of Pickerinq COUNCIL DECISION 1. That Zoning By-law Amendment Application A 3/07 be approved to broaden the range of permitted uses for the subject property to include a brew-on-premises establishment, a convenience store, a financial institution, personal service shop, professional offices and limited retail stores on lands being Part of Lots 21 & 22, Concession 1, Part 1, 40R- 12889; and 2. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 3/07, as set out in Appendix III to Report PO 29-07, be forwarded to City Council for enactment. 5. Director, Planning & Development, Report PO 30-07 Zoning By-law Amendment Application A 2/07 Doumouras Properties Ltd. 1010 Brock Road Part of Lot 19, Concession 1 (Part 1. 40R-21855), City of Pickering COUNCIL DECISION 1. That Zoning By-law Amendment Application A 2/07 be approved to amend the permitted uses for the subject property to include a financial institution, convenience store, personal service shop, professional office and limited sales outlets, on lands being Part of l.ot 19, Concession 1, Part 1, 40R- 21855; and, 2. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 2/07, as set out in Appendix II to Report PO 30-07, be forwarded to City Council for enactment. Resolution #201/07 8 Council Meeting Minutes Monday, October 15, 2007 7:30 PM Council Chambers 09 Moved by Councillor McLean Seconded by Councillor Dickerson That the Report of the Planning Committee PO 2007-05, dated October 1,2007, be adopted, save and except Item 1. CARRIED 1. Planning, Planning & Development, Report PO 23-07 Zoning By-law Amendment Application A 34/05 Altridge Properties Inc. 1482 - 1484 Altona Road & 1490 - 1498 Altona Road Part of Lot 33, B.F.C Range 3, (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86) Part of Lot 33. B.F.C Ranqe 3. (40R-5045. Part 1). City of Pickerinq Brief discussion ensured on this matter. Resolution #202/07 Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Draft Plan of Subdivision S-P-2005-03 and Zoning By-law Amendment Application A 34/05 be approved to permit the development of residential lots for 10 detached dwelling units as generally shown in the form identified on Attachment #4 to Planning & Development Report # PO 23-07. 2. That the Director, Planning & Development establish appropriate conditions of draft approval to implement the plan of subdivision, and that the conditions include but are not limited to; a) a walkway connection provided from Street 'A' and Richardson Street to the abutting St. Monica's Catholic School site; b) an enhanced public amenity area provided on the City boulevard, to the satisfaction of the City, at the intersection of Altona Road and Twyn Rivers Drive to mitigate the reverse lot condition in this location; c) minimum lot frontages of 12.0 metres for all residential lots; d) satisfactory arrangements for the incorporation of the City owned lands into the plan of subdivision. 9 Council Meeting Minutes 1 0 Monday, October 15,2007 7:30 PM Council Chambers 3. That staff prepare an implementing zoning by-law which establishes the appropriate performance standards for the plan of subdivision, including a minimum lot frontage requirement of 12.0 metres, and that the By-law be brought back to Council for consideration and approval; and 4. Further, that the CAO's office review the disposal of the City owned lands comprising the western part of the plan of subdivision (described generally as Part of Blocks 84, 94, 95 and Block 90, Plan 40M-1515) for incorporation into the plan of subdivision, and that a report be brought back to Council with the terms and conditions of the transfer in accordance with City procedure. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Littley Councillor McLean Councillor O'Connell Mayor Ryan Councillor Johnson Councillor Pickles b) REPORT EC 2007-10 OF THE EXECUTIVE COMMITTEE 1. Director, Operations & Emergency Services, Report OES 37-07 E 9-1-1 P.E.R.S. Updated TelE~phone System Policy and Procedure Manual COUNCIL DECISION 1. That the Report from the Finance and Administration Committee of Regional Council held on June 20, 2007 be received; 2. That the updated agreement for the E9-1-1 P.E.R.S. Telephone System Policy and Procedure be approved; 3. That the Mayor and City Clerk be authorized to sign the agreement; and 4. That the approved and ~)igned agreement be returned to Durham Regional Council with a copy of this Council Resolution. 10 Council Meeting Minutes Monday, October 15, 2007 7:30 PM Council Chambers 1 1 2. Director, Operations & Emergency Services, Report OES 42-07 Pickering Soccer Club Ontario Trillium Foundation Grant Application Requirement COUNCIL DECISION 1. That Report OES 42-07 of the Director, Operations & Emergency Services regarding a Pickering Soccer Club Ontario Trillium Foundation Grant Application be received; 2. That Council acknowledges to the Ontario Trillium Foundation that the Pickering Soccer Club project to upgrade an existing soccer pitch with artificial turf, will be permitted to remain at Kinsmen Park for a period of ten (10) years; and 3. That in the event a sublicence agreement is required by the Trillium Foundation, Council approve a new sublicence agreement between the City of Pickering and the Pickering Soccer Club that is in the form and substance acceptable to the Director, Operations & Emergency Services and City Solicitor. 3. Director, Corporate Services & Treasurer, Report CS 36-07 Changes to Responsible Pet Ownership By-law Update to Fees & Chanqes By-law COUNCIL DECISION 1. That Report CS 36-07 of the Director, Corporate Services & Treasurer, be received; 2. That By-law No. 6693/06, being the Responsible Pet Ownership by-law, be repealed and a new Responsible Pet Ownership by-law be adopted to reflect housekeeping changes; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 38-07 Tangible Capital Assets PSAB 3150 Regulations and City's Sustainable Infrastructure Asset Manaqement Proqram COUNCIL DECISION 11 Council Meeting Minutes Monday, October 15, 2007 7:30 PM 1 2 Council Chambers 1. That Report CS 38-07 of the Director, Corporate Services & Treasurer regarding Tangible Capital Assets PSAB 3150 Regulations and City's Sustainable Infrastructure Asset Management Program be received for information; and 2. That Council approve in principle the capital asset definition for vehicles and equipment - as a tangiblel asset with a life expectancy of at least two years and the purchased or donated value must be at least $5,000.00. 5. Director, Corporate Services & Treasurer, Report CS 43-07 Investment Portfolio Activity for the Year Ended December 31, 2006 COUNCIL DECISION That Report CS 43-07 of the Director, Corporate Services & Treasurer bl3 received for information. 6. Director, Corporate Services & Treasurer, Report CS 44-07 Final Approval for Financing of Council Approved Capital Projects - Internal Loans and External Borrowinq Throuqh the Issuance of Debentures, COUNCIL DECISION 1. That Report CS 44-07 from the Director, Corporate Services & TrE!aSUrer be approved; 2. That Council approve the internal loans of up to $597,000 to be borrowed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment 1 and furthermorel, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and, 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $2,070,000 for the projects listed on Attachment 2 in the indicated amounts, for the following terms; 12 Council Meeting Minutes Monday, October 15, 2007 7:30 PM Council Chambers 1 3 Terms Amount 5-Year $ 210,000 10-Year 980,000 15-Year 880,000 Total $ 2,070,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Regional Municipality of Durham or through a financial institution; d) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 4. That the costs of undertaking the financing, currently estimated at up to approximately $20,000, be charged to the 2007 Current Budget, General Government Loan Repayment; 5. That the estimated annual repayment costs of principal and interest for both internal loans and external debentures amounting to approximately $369,000 be included in the 2008 Current Budget and thereafter until the loan is repaid; 6. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 7. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 8. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 13 Council Meeting Minutes Monday, October '15, 2007 '7:30 PM 1 4 Council Chambers 9. That the attached draft by-laws, providing for the authorization for the issuance of debentures, be! enacted; and, 10. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 45-07 Tender/Contract Approval Councils' Summer Recess COUNCIL DECISION 1. That Report CS 45-07 regarding tendering and contract approvals during Councils' Summer Recess be received; and 2. Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-1-2006, Cleaning Services, TEmder No. T-4-2007 David Farr Park Dam Removal Project and Request for Proposal No. RFP-2-2007 Health ~~ Safety Consultant Service,. Standard Operating Procedures. Resolution #203/07 Moved by Councillor Johnson Seconded by Councillor O'Connell That the Report of the Executive Committee EC 2007-10, dated October 8, 2007, be adopted. CARRIED (VIII) NOTICES OF MOTION 1. Zero Tolerance Policy A brief question and answer period ensued with respect to clarification on wording within the draft policy. Resolution #204/07 Moved by Councillor McLean Seconded by Councillor Dickerson 14 Council Meeting Minutes Monday, October 15,2007 7:30 PM Council Chambers 1 5 WHEREAS The City of Pickering strives to provide a safe and positive atmosphere in all of our programs, services and facilities, our goal is to encourage children and adults who participate to learn teamwork, sportsmanship and fair play. WHEREAS all patrons, staff, volunteers and spectators have the right to enjoy a safe environment. All have the responsibility to be accountable for actions and behaviours that put the safety and enjoyment of others at risk. WHEREAS The City of Pickering will not tolerate violence or vandalism in its programs, facilities or properties and will take appropriate action where necessary to deal with these incidents. WHEREAS The City of Pickering strives to enhance the quality of life for the people who live, work, play and visit Pickering. This is achieved, in part, by encouraging active healthy lifestyles through the provision of high quality recreational and cultural opportunities. WHEREAS The City of Pickering recognizes the importance of sport and recreation in the community, sport is a key ingredient in the development of a healthy mind, body and soul. WHEREAS The City will ensure the most supportive climate possible for Pickering youth, so that they can enjoy their sport, and learn about competition, teamwork, sportsmanship, and fair play. WHEREAS as with many Ontario communities, many of Pickering's community- based programs are managed and operated by volunteers. These community- minded citizens contribute greatly to the quality of life in Pickering. The City is committed to ensuring that they too, have the ability to volunteer in a safe and positive environment. WHEREAS It is critical that the City of Pickering do all things necessary to ensure that preventative measures are in place so that incidents of violent or inappropriate behaviour do not occur in its recreational properties and facilities. NOW THEREFORE BE IT RESOLVED THAT the Zero Tolerance Policy applies to all staff and users of City of Pickering programs, facilities and properties including but not limited to patrons, guests, spectators, fans, coaches, players, parents, volunteers and staff. It covers structured (i.e. permit issued) and unstructured (i.e. no permit issued) activities. No form of vandalism or violence is acceptable on any City of Pickering property or facility. 15 Council Meeting IVlinutes 1 6 Monday, October 15, 2007 7:30 PM Council Chambers CARRIED UNANIMOUSLY ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan 2. Request of Maurice Brenner Reimbursement of Leqal Fees Moved by Councillor Dickerson Seconded by Councillor O'Connell That the rules of procedure be suspended in order to extend the 10 minute time limit for speaking on the motion. CAHRIED ON A 2/3 MA.JORITY VOTE Resolution #205/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the Council of the City of Pickering hereby authorize the reimbursement of legal fees in the amount of $49,662.96, payable to lain J. Donnell, Barristers, Solicitors, Notaries Public, as per the request of Maurice Brenner dated July 9, 2007; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. MOTION DEFERRED (See Following Motion) 16 Council Meeting Minutes Monday, October 15, 2007 7:30 PM Council Chambers 1 7 Resolution #206/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Council defer the matter of the reimbursement of Maurice Brenner's legal fees to the November 19th Council Meeting in order to obtain advice from staff regarding insurance coverage and an external legal opinion regarding liability issues in relation to this matter. CARRIED 3. Seaton Development Resolution #207/07 Moved by Councillor Johnson Seconded by Councillor Littley WHEREAS the Central Pickering Development Plan establishes a comprehensive vision for a sustainable urban community in Seaton of up to 70,000 people and 35,000 jobs; AND WHEREAS that vision includes the provision of high-quality employment opportunities along the Highway 407 Corridor; AND WHEREAS Pickering Council has made repeated requests for the early servicing of the Highway 407 employment lands so that jobs can be provided from the outset of the development of Seaton; AND WHEREAS Hemson Consulting has completed an Employment Lands Study for the Highway 407 Corridor that provides valuable input with respect to employment opportunities within this Corridor; AND WHEREAS the Oak Ridges Moraine / Seaton land exchange is now completed, which will allow for the development of the residentially designated lands in Seaton; AND WHEREAS the Province still retains ownership of the employment lands within the Highway 407 Corridor; 17 Council Meeting Minutes Monday, October 15, 2007 '7:30 PM Council Chambers 1 8 NOW THEREFORE BE IT RESOLVED THAT the Corporation of the City of Pickering hereby advises: That no residential building permits will be issued north of Taunton Road in Seaton until the Province of Ontario disposes of at least 50 percl3nt of its employment lands along the Highway 407 Corridor for employment purposes consistent with the recommendations of the Hemson Study; and That for lands north of Taunton Road, residential permits in Seaton shall only be released on the basis of one dwelling unit for every 45 sq. m. (500 sq. ft.) of industrial or commercial floor area developed. CARRIED 4. Henry Maior Hous~ Resolution #208/07 Moved by Councillor Johnson Seconded by Councillor Pickles WHEREAS the McNaughton family, who live at the Henry Major House property - 615 Whitevale Road, advise that they are facing impending eviction, potentially placing the Henry Major House in immediate jeopardy; and WHEREAS the Henry Major House is more than one hundred and fifty years old and represents an important piece of Pickering heritage and is located within the Whitevale Heritage Conservation District; and WHEREAS the provincial government has responsibility as a landownl3r to help preserve and protect local heritage on its property; and NOW THEREFORE, the Corporation of the City of Pickering hereby requests that the Ontario Realty Corporation commit immediately to repair and maintain occupancy of the Henry Major House in order to protect and preserve it as one of the most important heritage sites in the Whitevale Heritage Conservation District; and THAT this motion be circulated to Wayne Arthurs, MPP, Pickering-Scarborough East, David H. Glass, PrElsident and Chief Executive Officer, Ontario Realty Corporation and President, Del Property Management. CARRIED 18 Council Meeting Minutes Monday, October 15,2007 7:30 PM Council Chambers 1 9 (IX) BY-LAWS 6795/07 6800/07 6801/07 6802/07 6803/07 6804/07 6805/07 6806/07 6807/07 Being a by-law to dedicate that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street) Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. Being a by-law to appoint Richard Gallant, Jennifer Hayden, Dave Hutchison, Kevin Narraway, Amanda Smith, Brad Suckling, Veronica Windover and Brian Young as Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of the Corporation of the City of Pickering. By-law to amend Restricted Area (Zoning) By-law 2511, as amended by By-law 2188/86, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 21 & 22, Concession 1 (Part 1 & 2, 40R- 6033 & Part 1, 40R-21889), in the City of Pickering (A 03/07) By-law to amend Restricted Area (Zoning) By-law 2511, as amended by By-law 929/78, 1201/80 and 1444/82, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 19, Concession 1 (Part 1, 40R-21855), in the City of Pickering. (A 2/07) By-law to confirm the authorization of the issuance of debentures in the amount of $210,000 for the supply and delivery of a 5 Ton Dump Truck with snow plow and wing in the City of Pickering. By-law to confirm the authorization of the issuance of debentures in the amount of $124,000 for the Storingon Pedestrian Bridge Replacement, Pine Creek in the City of Pickering. By-law to confirm the authorization of the issuance of debentures in the amount of $615,000 for the Bulmer Bridge and Reesor Bridge Rehabilitation in the City of Pickering. By-law to confirm the authorization of the issuance of debentures in the amount of $241,000 for the Old Brock Road, Claremont Road Reconstruction in the City of Pickering. 19 Council Meeting Minutes 20 Monday, October 15, 2007 '7:30 PM Council Chambers 6808/07 By-law to confirm the authorization of the issuance of debentures in the amount of $880,000 for the Sheppard Avenue, Reinforced Soil System in the City of Pickering. 6809/07 Being a By-law to amend Zoning By-law 3036, as amended by By-law 6778/07, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 23 and 24, Concession 1, in the City of Pickering. (A 06/07) 6810/07 Being a by-law to dedicate Blocks 25 and 26, Plan 40M-2066, Pickering as public highway. 6811/07 Being a By-law for Responsible Pet Ownership. THIRD READING: Councillor Pickles, seconded by Councillor O'Connell, moved that By-law Numbers 6795/07 and 6800/07 to 6811/07, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CAHRIED (X) OTHER BUSINESS 1. Councillor McLean requested clarification on what Councillor's could use the News Advertiser Community Page for. The Chief Administrative Officer provided a copy of the Community Page Guidelines to all members of Council. 2. Councillor Dickerson requested information on the Capital Works status of Liverpool Road regarding banners and street decorations. (XI) CONFIDENTIAL MA TTER~~ 1. In Camera Meetinq of Council In accordance with the In Camera provisions of the Municipal Act, a meeting was held prior to the regularly scheduled meeting. The purposes of the In Camera meeting were to deal with advice that is subject to solicitor-client privilege, including communications neCt~ssary for that purpose and labour relations or employee negotiations. Refer to the In Camera minutes for further information. 20 Council Meeting Minutes Monday, October 15,2007 7:30 PM Council Chambers 21 a) Verbal Update from the Chief Administrative Officer and the Coordinator, City Development with respect to the Duffin Creek Water Pollution Control Plant Expansion Proiect Council was provided with a verbal confidential briefing on this matter. Moved by Councillor McLean Seconded by Councillor Littley That the confidential recommendation as contained in the In Camera Minutes of October 15, 2007 be adopted. CARRIED b) Verbal Update from the Chief Administrative Officer with respect to Fire Services Council was provided with a verbal confidential briefing on this matter. (XII) CONFIRMATION BY-LAW By-law Number 6812/07 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of October 15, 2007. CARRIED (XIII) ADJOURNMENT The meeting adjourned at 11 :50 pm. DATED this 15th day of October, 2007 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 21 Pli:lnning & Development Committee Meeting Minutes Monday, November 5,2007 7:30 pm - Council Chambers 22 Chair: Councillor Dickerson PRESENT: Mayor Dave Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: N. Carroll 1. Melymuk L. Taylor R. Pym A. Yearwood D. Shields - Director, Planning & Development - Director, Office of Sustainability - Manager, Development Review - Principal Planner - Development Review - Planner I - Deputy Clerk (I) PART lA' - PLANNING INFORMATION MEETING 1. Information Report No. 09-07 Zoning By-law Amendment Application A 07/07 Germaine F. Bonada 1434 Altona Road (Part of Lot 33, Range 3 B.F.C., Part 2, 40R-10418) City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Germaine F. Bonada for property municipally known as 1434 Altona Road. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 Planning & Development Committee Meeting Minutes Monday, November 5, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson 23 Ashley Yearwood, Planner I, gave a brief overview of Zoning Amendment Application A 07/07. No members of the public in attendance at the public information meeting spoke in support or opposition to application A 07/07. (II) PART '8' - PLANNING & DEVELOPMENT REPORTS 1 . Director, Planning & Development, Report PO 28-07 Fairport Developments Inc. Plan of Subdivision 40M-1554 Jameton Limited Plan of Subdivision 40M-1640 Cougs Investments Ltd. Plan of Subdivision 40M-1671 Cougs Investments Ltd. Plan of Subdivision 40M-1721 Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report PO 28-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1554, 40M-1640, 40M-1671 and 40M-1721, be received; 2. That the highway being Baylawn Drive within Plans 40M-1554, 40M-1640 and 40M-1671 be assumed for public use; 3. That the highway being Primrose Court within Plan 40M-1721 be assumed for public use; 2 Plianning & Development Comnnittee Meeting Minutes Monday, November 5,2007 7:30 pm - Council Chambers 24 Chair: Councillor Dickerson 4. That the services required by the Subdivision Agreements relating to Plans 40M-1554, 40M-11340, 40M-1671 and 40M..1721, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements trans'ferred to the City, be accepted and assumed for maintenance, save and except from Blocks 21 and 22, Plan 40M-1554, Block 11, Plan 40M-1640, Blocks 33 and 34, Plan 40M-1671 and Blocks 41, 42 and 43, Plan 40M-1721; 5. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1554, 40M-1640, 40M-1671 and 40M-1721, be released and removed from title; and 6. That Council enact a By-law to dedicate Block 10, Plan 40M-1640 as public highway. CARRIED 2. Director, Planning & Development, Report PO 32-07 Dunbarton Village Zoning Review Request for Professional Consulting Services Authorization to Host Public Meetinqs Bonnie Roberts, 1051 Dunbarton Road, appeared before the Committee representing the residents of the Village of Dunbarton who are in support of Report PO 32-07. She noted that the only concerns the residents had was what type of commercial uses would be allowed in the area. She stated that the residents wanted to make sure that suitable infill development was created for the area. She stated that the residents did not want to see commercial uses that created heavy traffic flow or problem parking situations. She noted that the development criteria should compliment the uniqueness of the area. RECOMMENDATION Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report PO 32-07 of the Director, Planning & Development, regarding the Dunbarton Village Zoning Review be received; 3 Cit./I o~ Planning & Development Committee Meeting Minutes Monday, November 5, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson ?r.; .... .... 2. That Council authorize staff to seek three written quotations from professional planning consultants to assist staff in the Dunbarton Village Zoning Review; 3. That appropriate City officials be authorized to hire a consultant to undertake the work program outlined in Report PO 32-07 of the Director, Planning & Development to an up set limit of $15,000 (excluding GST); and 4. Further, that City Council authorize the Planning & Development Department to advertise and host both Planning Act required meetings (Public Information Meeting and a Statutory Public Meeting) for a zoning by-law amendment that would relate to the zoning review for Dunbarton Village. CARRIED 3. Director, Planning & Development, Report PO 33-07 Zoning By-law Amendment Application A 5/07 N. & N. Picciolo 1475 Altona Road (Part of Lot 33, Plan 228) City of Pickerinq RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor O'Connell 1. That Zoning By-law Amendment Application A 5/07 submitted by Antonino & Nancy Picciolo to amend the zoning of the subject property to an 'R4' - Fourth Density Residential zone in order to permit the creation of two lots with minimum frontage of 15.0 metres on lands being Part of Lot 33, Plan 228, City of Pickering, be approved; and 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 5/07, as set out in Appendix I to Report PD 33-07 be forwarded to City Council for enactment. CARRI ED 4 Pllanning & Development Comnnittee Meeting Minutes Monday, November 5, 2007 7:30 pm - Council Chan1bers 26 Chair: Councillor Dickerson (IV) ADJOURNMENT The meeting adjourned at 7:55 pm. 5 PRESENT: Mayor Ryan COUNCillORS: D. Dickerson B. McLean J. O'Connell D. Pickles ABSENT: R. Johnson B. Littley Executive Committee Meeting Minutes Monday, November 12,2007 7:30 pm - Council Chambers Chair: Councillor Pickles 2 7 ALSO PRESENT: 1. J. Quinn N. Carroll T. Melymuk G. Paterson D. Wilcox K. Senior J. Halsall J. Storms J. Hannah C. Whitaker D. Shields - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Manager, Accounting Services - Manager, Internal Audit & Control - Manager, Information Technology - Superintendent, Municipal Operations - Coordinator, Environmental Awareness Program - Deputy Clerk (I) CONFIDENTIAL MATTERS In Camera Meetinq of the Executive Committee Moved by Councillor McLean Seconded by Councillor O'Connell 1 28 Executive Cornmittee Meeting Minutes Monday, Novem ber 12, 2007 7:30 pm - Council Chambers Chair: Councillor Pickles That the Executive Committee go In Camera in accordance with the provisions of the Municipal Act. The purposEl of the In Camera meeting is to deal with litigation or potential litigation. including matters before administrative tribunals, affecting the municipality or local board. CARRIED 1. Director, Corporate Services & Treasurer, Confidential Report CS 47-07 OPG and Hydro One Assessment Appeals Refer to the In Camera minutes for further information. Moved by Councillor Dickerson Seconded by Councillor O'Connell That the recommendation as contained in Confidential Report CS 47-07 of the Director, Corporate Services & Treasurer be approved. CARRIED (II) DELEGATIONS 1. Simple Alternative Funeral Centres Re: Brock Road Widening and Traffic Controls 1057 Brock Road The Simple Alternative Funeral Centre Glen Timney, 65 Overly Blvd., Suite 500, Toronto, appeared before the Committee representing the Simple Alternative Funeral Centres. Mr. Timney stated his concerns with respect to the Region of Durham's intentions to place a median down the center of Brock Road. Mr. Timney stated that this would significantly affect the businesses operation. Mr. Timney stated that: they were in objection to this road alteration and requested the City of Pickering's support in trying to get this changed. Mr. Timney stated that they were in discussions with the Region and that they had hired a Traffic Consultant to review other options. A question and answer period ensued. 2 Executive Committee Meeting Minutes Monday, Novem ber 12, 2007 7:30 pm - Council Chambers Chair: Councillor Pickles 2 9 (III) MATTERS FOR CONSIDERATION 1. Director, Corporate Services & Treasurer, Report CS 51-07 2007 Year End Audit P. Jesty, Deloitte & Touche LLP appeared before the Committee and responded to questions of the Committee. RECOMMENDATION Moved by Councillor McLean Seconded by Mayor Ryan 1. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 2. That the Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 50-07 Response to Executive Committee Requests for Information With Respect to the 2006 Audit A brief question and answer period ensued. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor O'Connell That Report CS 50-07 of the Director, Corporate Services & Treasurer regarding the Response to Executive Committee Requests for Information with respect to the 2006 Audit be received for information. CARRIED 3 30 Executive COlnmittee Meeting Minutes Monday, Novem be." 12, 2007 7:30 pm - Council Chambers Chair: Councillor Pickles 3. Director, Corporate Services & Treasurer, Report CS 52-07 Summary of Internal Audit Resullts to Date A brief question and answer period ensued. RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson That Report CS 52-07 of the Director, Corporate Services & Treasun~r regarding summary of internal audit results to date be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 53-07 2008 - 2010 Internal Audit Work Plan RECOMMENDATION Moved by Councillor McLean Seconded by Mayor Ryan That Report CS 53-07 from the Director, Corporate Services & Treasur,er regarding the 2008 - 2010 Internal Audit VVork Plan be approved. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 30-07 Council Compensation Policy A question and answer period ensued on this matter. RECOMMENDATION Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Report CS 30-07 of the Director, Corporate Services & Treasurer be received; 4 Executive Committee Meeting Minutes Monday, November 12, 2007 7:30 pm - Council Chambers Chair: Councillor Pickles 31 2. That the Council Compensation Policy, included as Attachment #1 to this report be approved and By-law No. 5992/02, as amended, be repealed; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 46-07 2008 Standinq Committee and Council Meetinq Schedule RECOMMENDATION Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CS 46-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and 3. That the City Clerk be given authority to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 49-07 Municipal Statute Law Amendment Act, 2006 (Bill 130) - Closed Meetinq Investiqator A question and answer period ensued on this matter. RECOMMENDATION Moved by Councillor McLean Seconded by Mayor Ryan 1. That Report CS 49-07, of the Director, Corporate Services & Treasurer be received; 5 32 Executive Committee Meeting Minutes Monday, November 12,2007 7:30 pm - Council Chambers Chair:: Councillor Pickles 2. That Council authorize staff to advise the Ministry of Municipal Affairs & Housing that they will not be appointing a meetings investigator in accordance with Section 239.2 (1) of the Municipal Act, 2001 at this time, and will rely on the Provincial Ombudsman; 3. That staff monitor the Closed Meetings Investigator service delivery experiences of other municipalities over the next year and report back to Council by no later than December 1,2008; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED LATER IN THE MEETING (See Following Motion) Moved by Councillor McLean Seconded by Councillor Dickerson That Item #2 of the main motion be deleted and the followin~~ inserted; 2. That Council authorize staff to enter into a service agreement with the Local Authority Services Ltd. (LAS) for investigation services as it relates to closed meetings, in accordance with Section 239.2(1) of the Municipal Act, 2001. MOTION DEFEATED 8. Director, Operations & Emergency Services, Report DES 41-07 Tender No. T-1 0-2007 - Playqround Construction A brief question and answer period ensued. RECOMMENDATION Moved by Councillor O'Connell Seconded by Mayor Ryan 1. That Report OES 41-07 of the Director, Operations & Emergency Services regarding Sunbird Trail Park Development and Whites Road Bus Loop Plantings and playground construction, playground equipment, and safety surface material be received; 6 Executive Committee Meeting Minutes Monday, November 12,2007 7:30 pm - Council Chambers Chair: Councillor Pickles 33 2. That Tender No. T-10-2007 as submitted by Colpac Construction Inc. for playground construction in the amount of $38,099.00 (excluding GST) be accepted; 3. That the total estimated project cost of $400,000 (excluding GST), be accepted; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the estimated total project cost in the amount of $400,000 as follows: a) the sum of $216,315 be funded from the Development Charges Reserve Fund - Parks; b) the sum of $36,685 be funded from the City's Share - Development Charges (DC) Reserve; c) the sum of $147,000 be funded from Parkland Reserve Fund d) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 9. Director, Operations & Emergency Services, Report OES 29-07 Pesticide Use By-law A question and answer period ensued on this matter. RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1 . That Report OES 29-07 of the Director, Operations & Emergency Services be received; 2. That City staff organize, advertise and facilitate a public consultation process as set out in this report for the draft "Pesticide Use By-law"; 7 Executive COlnmittee Meeting Minutes Monday, Novem ber 12, 2007 7:30 pm .. Council Chambers 3 4 Chair: Councillor Pickles 3. That City staff expand the social marketing & public education program pertaining to the draft "Pesticide Use By-law"; and 4. That local retailers be requested to offer more alternatives to pesticides that are clearly and prominently displayed within the store. CARRIED LATER IN THE MEETING {See Following Motion) Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by adding the following; 5. That upon presentation of the by-law, that the effective date in the by-law be March 25, 2008 as it relates to commercial applicators; and 6. That a communication strategy be implemented immediately to put the general public, providers and retailers on notice that a by-law banning the use of pesticides in the City of Pickering could be in effect as soon as March 25, 2008 for commercial applicators and January 1, 2009 for individual uses.. CARRIED (IV) OTHER BUSINESS a) Councillor Dickerson rE~quested staff to prepare a report and/or commence discussions with respect to possible lease arrangements related to securing parking space for the public at the bottom of Liverpool Road. (V) ADJOURNMENT The meeting adjourned at 9:35 pm. 8 Citq o~ PRESENTATIONS 1. Rick Johnson, Regional Councillor, Ward 3 Re: Herizon House donation 35 November 19, 2007 -'"7 Lit'! 0# 37 November 19, 2007 CORRESPONDENCE 1. CORR. 54-07 GEORGE S. GRAHAM, AMCT, CMC CLERK-ADMINISTRATOR TOWNSHIP OF BROCK 1 Cameron Street East, Box 10 Canninqton, ON LOE 1 EO Motion for Direction Letter received from George S. Graham, Clerk-Administrator, Township of Brock, requesting support of their resolution passed on September 10, 2007 regarding their request of the Ministry of the Environment to adhere to the recommendations of its own Panel of Experts by acknowledging paper fibre biosolids as a waste, by removing the exemption status for Sound-sorb and Nitro-sorb and by imposing the recommended regulatory control of a Certificate of Approval or legal instrument that provides equal or better protection for human health and the environment. 2. CORR. 55-07 BONNIE JEAN ADAMS REGULATORY COORDINATOR EN BRIDGE 500 Consumers Road North York, ON M2J 1 P8 Receive for Information Letter received from Bonnie Jean Adams, Regulatory Coordinator, Enbridge, attaching a copy of the Notice and Application filed by Enbridge Gas Distribution Inc. on September 28, 2007. 3. CORR. 56-07 COUNCILLOR BILL MCLEAN REGIONAL COUNCILLOR - WARD 2 CITY OF PICKERING Receive for Information Memo received from Councillor Bill McLean, Regional Councillor, Ward 2, with regards to the guidelines for the allocation of funds from the City of Pickering in conjunction with Bell True Sport Organization 3B , 0'.0 Q I).-'t-on '_Ll"",i"'-~ - l THE CORPORATION OF THE TO\.VNSHIP OF BROCK IN THE REGIONAL MUNICIPALITY OF DURHAM 1 Cameron Street East, P.O. Box 10, Cannirt~n.Onarl1 Eii~IEO 7054322355 .... . ;t<ERiNC UjVIS10j,j The Council of the Township of Brock at a meeting held on September 10,2007 passed the following resolution and would appreciate your support in this regard. Township of Brock Resolution No. 21-14 WHEREAS the Pulp and Paper BiosoIids agreement between the Ministry of the Environment (MOE) and the major producers of paper fibre biosolids does not address major concerns associatl~d with paper fibre biosolids and the products "Sound-sorb" and "Nitro-sorb", nor does it address concerns regarding stockpiling of and on site mixing of pulp and paper biosolids on agriculturally zoned properties in the Township of Brock. AND WHEREAS the Ministry of the Environment's own "Panel of Experts" concluded in their January 31, 2005 report, that "paper fibre biosolids are a waste". AND WHEREAS the same "Panel of Experts" recommended both Sound-sorb and Nitro- sorb be subject to MOE ,control by means of a "Certificate of Approval". AND WHEREAS a Ministry of the Environment's "Certiticate of Approval" would protect both the environment and public health by setting conditions of transport, disposal, volumes of material on site, testing obligations, reporting and record keeping, hauling conditions, hours of operation and inspection rights. THEREFORE BE IT RESOLVED that the Township of Brock request the Ministry of the Environment of the Province of Ontario adhere to the recommendations and conclusions of its own Panel of Experts by acknowledging paper fibre biosolids as a waste, by removing the exemption status for Sound-sorb and Nitro-sorb and by imposing the recommend regulatory control of a Certificate of Approval or legal instrument that provides equal or better protection for human health and the ,~nvironment. AND FURTHER that this resolution be forwarded to the Minister of the Environment (ON), Minister of Agriculture, Food and Rural Affairs (ON), local MP and MPP, all Ontario municipalities and any other individuals or associations as deemed appropriate. George S. Graham, AMCT, CMC Clerk-Administrator ggra1lil1J]@(5)i\in.?l1!P.Qlm.:QI*.ea rr-'-""-~IIIl\lIllIIIMb'~ ~ !;'gIG1W..1 D~ l-;<:,.~.' )" , 'l,..i~ il" 1" p'O: f l-~~ DISCLAIMER This material is provided under contract as a paid service by tl1,~ri and does not necessarily reflect the view or positions of the Association of Municipaliti !.,'u...."~"",...,,,: of Ontario (AMO), its subsidiary companies, officers, directors .' (:i1:", JS FILE t_u N 0\1' l q I 0' -1 C'..c:;ll.nc; I (Y\cyl.'\ OnrOI' ~b~ t-e_c\\or, IDGE -; . :) n .:;';';-(0 j " _/<.,..-'--' - I. 39 500 Consumers Road North York, Ontario M2J 1 P8 PO Box 650 Scarborough ON M1 K 5E3 Bonnie Jean Adams Assistant Regulatory Coordinator Regulatory Affairs phone, 416) 495-6409 fax: (416H95-6072 Email: bonnie.adams@enbridge.com October 30th, 2007 VIA COURIER To: The Clerks of the Municipalities in which Enbridge Gas Distribution Inc. Supplies Natural Gas Re: EB-2007-0731 Enbridge Gas Distribution Inc.. 2007 CASDA Application Notice of Application ("Notice") dated October 26th, 2007 As directed by the Ontario Energy Board ("Board") in its Letter of Direction to Enbridge Gas Distribution, attached hereto is a copy of the Notice in both the English and French versions, together with a copy of the Application filed by Enbridge Gas Distribution Inc. on September 28th, 2007. Yours truly, /~.~-) /', ro,), ,1)0(\(\ W ", '~lail~ \_A (X:vyy1.<) Bonnie Jean Adams Regulatory Coordinator cc: Mr. D. Stevens, Aird & Berlis (via courier - wlo attach.) Attach. '-yi";..;;>[... ....__....~.--"' .--~..-~.-~.1..:.' ,":,]: .~. ,J ';"7r:-~ .. --I .....-.---. !. .1 L.._._.i . I 1-":'('" \ (1/ 0\ ib.t:- \ " ( fe-i' [ V\ f 0 40 Ontario Energy Board Commission de I'Energie de l'Ontario ~ ~~~ "-,, Ontario EB-2007 -0731 NOTICE OF APPLICATION EN BRIDGE GAS DISTRIBUTION INC. RECOVERY OF AMOUNTS IN! CLASS ACTION SUIT DEFERRAL ACCOUNT Enbridge Gas Distribution Inc. ("En bridge") filed an Application on September 28, 2007 (the "Application") with the Ontario Energy Board (the "Board") under section 36 of the Ontario Energy Board Act, 1998, S.O. c.15, Sched. B, as amended, for an order of the Board approving the final balance in the 2007 Class Action Suit Deferral Account ("CASDA") and the disposition of that balance. The balance in the CASDA as at August 1,2007 was $23.7 million, plus interest of $0.7 million. The Board's decision on this Application may have an affect on all of Enbridge's customers. Enbridge has proposed to collect the full amount of the CASDA annually over the course of eight years from 2008 to 2015. If approved by the Board, the collection would result in an increase to a customer's bill of about $1.90 per year per customer. How to see Enbrid{:le's Application Copies of the application are available for inspection at the Board's office in Toronto and on its website, www.oeb.gov.on.ca. and at Enbridge's office at the address indicated below. How to Participate You may participate in this proceeding in one of three ways: 1. Send a Letter with your Comments to the Board Your letter with comments will be provided to the Board members deciding the application, and will be part of the public record for the application. If you wish to make an oral presentation to the Board, your letter should include this request. Your letter must be received by the Board no later than 30 days from the publication or ONT ARlO ENERGY BOARD - 2 - service date of this notice. The Board accepts letters of comment by either post or e-mail at the addresses below. 4 1 2. Become an Observer Observers do not actively participate in the proceeding but monitor the progress of the proceeding by receiving documents issued by the Board. You may request observer status in order to receive documents issued by the Board in this proceeding. If you become an observer, you need to contact the applicant and others in order to receive documents that they file in this proceeding and they may charge you for this. Most documents filed in this application will also be available on the Board's website. Your request for observer status must be made in writing and be received by the Board no later than 10 days from the publication or service date of this notice. The Board accepts observer request letters by either post or e-mail at the addresses below; however, two paper copies are also required. You must also provide a copy of your letter to the applicant. 3. Become an Intervenor You may ask to become an intervenor if you wish to actively participate in the proceeding. Intervenors are eligible to receive evidence and other material submitted by participants in the hearing. Likewise, intervenors will be expected to send copies of any material they file to all parties to the hearing. Your request for intervenor status must be made by letter of intervention and be received by the Board no later than 10 days from the publication or service date of this notice. Your letter of intervention must include a description of how you are, or may be, affected by the outcome of this proceeding; and if you represent a group, a description of the group and its membership. The Board may order costs in this proceeding. You must indicate in your letter of intervention whether you expect to seek costs from the applicant and the grounds for your eligibility for costs. You must provide a copy of your letter of intervention to the applicant. ONTARIO ENERGY BOARD 42 The Board may choose to procBed with this application by way of written or oral hearing. The Board will not hold a written hearing jf a party satisfies the Board that there is good reason for holding an oral hearing. Your letter of intervention should indicate your preference for a written or oral hearing, and the reason for that preference. - 3 - If you already have a user 10, please submit your intervention request through the Board's web portal at www.errr.oeb.qov.on.ca. Additionally, two paper copies are required. If you do not have a user 10, please visit the Board's website under e- filings and fill out a user ID password request. For instructions on how to submit and naming conventions please refer to the RESS Document Guidelines found at www.oeb.qov.on.ca. e-Filing Serrvices. The Board also accepts interventions by e- mail, at the address below, and again, two additional paper copies are required. Those who do not have internet access are required to submit their intervention request on a CD or diskette in PDF format, along with two paper copies. How to Contact Us In responding to this Notice, please include Board file number EB-2007-0731 in the subject line of your e-mail or at the top of your letter. It is also important that you provide your name, postal address and telephone number and, if available, an e-mail address and fax number. All communications should be directed to the attention of the Board Secretary at the address below, and be received no later than 4:45 p.m. on the required date. Need More Information? Further information on how to participate may be obtained by visiting the Board's website at www.oeb.gov.on.ca or by calling our Consumer Relations Centre at 1-877- 632-2727. ONTARIO ENERGY BOARD - 4 - 43 IMPORT ANT IF YOU DO NOT REQUEST TO PARTICIPATE IN THIS PROCEEDING IN ACCORDANCE WITH THIS NOTICE, THE BOARD MAY PROCEED IN YOUR ABSENCE AND YOU WILL NOT BE ENTITLED TO ANY FURTHER NOTICE IN THIS PROCEEDING. Addresses The Board: The Applicant: Post: Ontario Energy Board P.O. Box 2319 2300 Y onge Street, 27th Floor Toronto, ON M4P 1 E4 Attention: Board Secretary Enbridge Gas Distribution Inc. Personal Service: 500 Consumers Road Willowdale, Ontario M2J 1 P8 Post: P.O. Box 650 Scarborough, ON M1 K 5E3 Filings: www.errr.oeb.qov.on.ca E-mail: Boardsec@oeb.qov.on.ca Attn: Patrick, Hoey Director, Regulatory Affairs Tel: 1-888-632-6273 (toll free) Fax: 416-440-7656 Tel: 416-495-5555 Fax: 416-495-6072 Email: patrick.hoey@enbridge.com Counsel for the Applicant: Mr. Dennis M. O'Leary Aird & Berlis LLP BCE Place, PO Box 754 Suite 1800, 181 Bay Street Toronto, Ontario M5J 2T9 Tel: 416-865-4711 Fax: 416-863-1515 Email: doleary@airdberlis.com Ce document est disponible en fran~ais. 44 DATED at Toronto, October 26, 20D? ONTARIO ENERGY BOARD Original signed by Kirsten Walli, Board Secretary aNT ARlO ENERGY BOARD - 5 - Filed: 2007-09-28 EB-2007 -0731 Exhibit A Tab 1 SchedL:le 2 Page 1 of 4 1 r' It J ONTARIO ENERGY BOARD IN THE MATTER OF the Ontario Energy Board Act, 1998, S.D. 1998, c. 15, Sched. B, as amended; AND IN THE MATTER OF an application by Enbridge Gas Distribution Inc. for an order or orders approving the balance and clearance of the Class Action Suit Deferral Account; AND IN THE MATTER OF an application by Enbridge Gas Distribution Inc. for an order or orders amending or varying the rates charged to customers for the sale, distribution, transmission, and storage of gas commencing as of January 1, 2008 APPLICA TION 1. The Applicant, Enbridge Gas Distribution Inc. ("Enbridge Gas Distribution" or the "Company"), is an Ontario corporation with its head office in the City of Toronto. It carries on the business of selling, distributing, transmitting and storing natural gas within Ontario. 2. Enbridge Gas Distribution hereby applies to the Ontario Energy Board (the "Board"), pursuant to section 36 of the Ontario Energy Board Act, 1998 as amended (the "Act"), for an Order or Orders approving the final balance in the 2007 Class Action Suit Deferral Account (the "CASDA") and the disposition of that balance. 3. The CASDA contains costs related to a proposed class action lawsuit launched by Gordon Garland against the Company in April 1994, alleging that some of the Company's Board approved late payment penalties ("LPPs") collected from customers may have exceeded the Criminal Code limit on interest rates. The claim sought $112 million in "restitutionary payments" and other relief and was brought on behalf of all people who were customers of the Company and who had paid or been charged for LPPs since April 1 , 1981. 46 Filed: 2007-09-28 EB-2007 -0731 Exhibit A. Tab 2 Schedule 1 Page 2 of 4 4. The Garland class action lawsuit had a long history in the Courts. Ultimately, in April 2004, the Supreme Court of Canada held that the Company was liable to refund any LPP amounts paid by Mr. Garland (and by extension, all affected ratepayers if the action were to be certified as a class action) in excess of the Criminal Code limit since April 1994. In July 2006, following extensive mediation and settlement sessions, the Company entered into Minutes of Settlement with representatives of the plaintiff class. The settlement was considered and approved by the Ontario Superior Court of Justice. 5. The CASDA was created in 1995. The Board has previously approved the clearance of balances in the CASDA for years from '1995 to 2004. The total amount recorded in the 2007 CASDA, as of August. 1, 2007, is a debit of $23,537,600 plus interest of $682,400. Interest continues to accrue and there will be modest additional principal amounts incurred and included in the 2007 CASDA over the balance of this year. 6. All amounts collected in the CASDA since 2004 have been rolled forward into the 2007 CASDA, and there are no outstanding amounts in the CASDA accounts for 2004, 2005 and 2006. The Company requests approval of the collection of all amounts into the 2007 CASDA and requests that the actual amount recorded in the 2007 CASDA at the date of decision in this Application be approved by the Board. The Company further requests, in the event that there is no final Order in this Application prior to December 31, 2007, that the 2007 CASDA be continued in 2008. 7. The Company further requests that the balance in the 2007 CASDA be cleared to ratepayers over the course of eight years from 2008 to 2015, to be cleared each year at the same time as other deferral and variance accounts are cleared. The Company proposes that the recovery from ratepayers of the 2007 CASDA through this eight year annual clearance would be allocated on the basis of Filed: 2007-09-28 EB-2007 -0731 Exhibit A Tab 2 4 7 Schedule 1 Page 3 of 4 customer numbers. The Company requests that interest continue to accrue, in the ordinary fashion, on the remaining balance in the 2007 CASDA until it is fully cleared in 2015. 8. In general terms, the impact of the Company's request for recovery of approximately $3.5 million per year over eight years equates to approximately $1.90 per year per customer (or 16ct per month).. 9. Enbridge Gas Distribution therefore applies to the Board for such final and interim Orders (including but not limited to Rate Orders for 2008 to 2015), accounting orders and deferral and variance accounts as may be necessary in relation to clearance of the amounts in the 2007 CASDA. The Company further applies to the Board pursuant to the provisions of the Act and the Board's Rules of Practice and Procedure for such final and interim Orders and directions as may be necessary in relation to the Application and the proper conduct of this proceeding. 10. The persons affected by this Application are the customers of Enbridge Gas Distribution. It is impractical to set out the names and addresses of the customers because they are too numerous. 11. Enbridge Gas Distribution requests that a copy of all documents filed with the Board by each party to this proceeding be served on the Applicant and the Applicant's counsel as follows: .\ (~ If C, Mr. Patrick Hoey Director, Regulatory Affairs Enbridge Gas Distribution Inc. Address for personal service: Mailing address: Telephone: Fax: E-mail: The Applicant's counsel: Mr. Dennis M. O'Leary Aird & Berlis LLP Address for personal service and mailing address: Telephone: Fax: E-mail: Filed: 2007-09..28 EB-2007 -0731 Exhibit A Tab 2 Schedule '1 Page 4 of 4 500 Consumers Road Willowdale, Ontario M2J 1 P8 P.O. Box 650 Scarborough, Ontario M1 K 5E3 416-495-5555 416-495-6072 patrick. hoey@enbridge.com BCE Place, PO Box 754 Suite 1800,181 Bay Street Toronto, Ontario M5J 2T9 416-865-4711 416-863-1515 doleary@airdberlis.com DATED September 28,2007 at Toronto, Ontario. ENBRIDGS/61;8 J1ISTRIBUTION INC. / </;' Per I ~~4 I !I Patrick Hoey, Directo~ Regulatory Affairs Enbridge Gas Distribution 49 Ontario Energy Board Commission de I'energie de l'Ontario ~ ....-" Ontario EB-2007-0731 AVIS DE REQUETE D'ENBRIDGE GAS DISTRIBUTION INC. CONCERNANT LE RECOUVREMENT DE SOMMES DU COMPTE DE REPORT DANS LE CADRE DU RECOURS COLLECTIF Enbridge Gas Distribution Inc. (ci-apres, (< Enbridge >>) a depose une requete (ci-apres, la (< requete >>) datee du 28 septembre 2007 aupres de la Commission de I'energie de l'Ontario (ci-apres, la (< Commission >>), aux termes de I'article 36 de la Loi de 1998 sur la Commission de /'energie de /'Ontario, L.O., c.15, Annexe S, telle que modifiee, pour obtenir une ordonnance de la Commission approuvant Ie solde final du compte de report faisant I'objet du recours collectif de 2007 et Ie reglement de ce solde. Au 1er aoOt 2007, Ie solde du compte d'ecart s'elevait a 23,7 millions de dollars, plus des interets de 0,7 millions de dollars. La decision de la Commission concernant cette requete pourrait avoir une incidence sur tous les clients de Enbridge. Enbridge a propose de recouvrer Ie plein montant du compte d'ecart pour Ie recours collectif sur une base annuelle pendant huit ans, soit de 2008 a 2015. Si cette proposition est approuvee par la Commission, Ie recouvrement entraTnera une augmentation d'environ 1,90 $ par annee sur la facture des clients. Comment consulter la reQuete d'Enbrid~e Des exemplaires de la requete sont disponibles pour consultation dans les bureaux de la Commission a Toronto et dans son site Web, www.oeb.gov.on.ca. ainsi qu'au bureau de Enbridge a I'adresse indiquee ci-dessous. Commission de l'Emer~lie de l'Ontario ,- n '." . ,-I V - 2 - Comment participer Vous pouvez participer a la presente instance de rune des trois faqons suivantes : 1. Faites parvenir une lettre de commentaires it la Commissio,n Votre lettre de commentaires sera remise aux membres du conseil d'administration qui rendront la decision sur la requete et sera versee dans Ie dossier public de la requete. Si vous desirez faire une presentation orale devant la Commission, vous devez inclure cette demande dans votre lettre. Votre lettre doit parvenir a la Commission au plus tard 30 jours apres la signification ou la publication du present avis. La Commission accepte les lettres de commentaires par courrier courant ou electronique, aux adresses ci-dElssous. 2. Comment obtenir Ie statut d'observateur Les observateurs ne participent pas activement a une instance, mais ils en suivent Ie deroulement en recevant les documents produits par la Commission. Vous pouvez demander Ie statut d'observateur afin de recevoir les documents publies par la Commission durant cette instance. Si vous devenez observateur, vous devez communiquer avec Ie requerant et d'autres intervenants afin de recevoir les documents qu'ils deposent dans Ie cadre de cette instance. Des frais peuvent etre exiges pour ce service. La plupart des documents deposes dans Ie cadre de cette requete seront egalement disponibles dans Ie site Web de la Commission. Votre demande de statut d'observateur doit etre presentee par ecrit et parvenir a la Commission au plus tard 10 jours apres la signification ou la publication du present avis. La Commission accepte les demandes de statut d'observateur par courrier courant ou par courriel, aux adrE~sses ci-dessous; dans ce cas, deux exemplaires sur papier sont exiges. Vous devez egalement fournir un exemplaire de votre lettre au requerant. 3. Comment obtenir Ie statut d'intervenant Vous pouvez devenir un intervenant si vous desirez participer activement a I'instance. Les intervenants sont admissibles a recevoir des preuves et d'autres documents presentes aux participants a I'audience. Les intervenants sont tenus de Commission de I'energie de l'Ontario - 3 - r ",1 'J I faire parv'enir des exemplaires de tous les documents qu'ils deposent a toutes les parties a I'audience. Vous devez presenter votre requete de statut d'intervenant dans une lettre d'intervention, laquelle doit parvenir ala COIT'iiTlission au plus tard 10 jours apres la signification ou la publication du present avis. Votre lettre d'intervention doit decrire la maniere dont vous etes ou pourriez etre touche par I'issue de cette instance et doit preciser si vous representez un groupe et, Ie cas echeant, decrire ce groupe et ses membres. La Commission peut attribuer des depens dans cette instance. Vous devez indiquer dans votre lettre d'intervention si oui ou non vous entendez solliciter des depens aupres du requerant ainsi que les motifs etablissant votre admissibilite aux depens. Vous devez egalement remettre un exemplaire de votre lettre d'intervention au requerant. La Commission peut choisir de tenir une audience ecrite ou orale pour traiter cette requete. La Commission ne procedera pas par voie d'audience ecrite si une partie presente a la Commission des raisons justifiant la tenue d'une audience orale. Votre lettre d'intervention doit indiquer si vous preferez une audience ecrite ou une audience orale et preciser les raisons sur lesquelles votre preference est fondee. Si vous avez deja un identificateur d'utilisateur, veuillez presenter votre demande d'intervention dans Ie portail Web de la CEO: www.errr.oeb.qov.on.ca. De plus, deux copies papier sont requises. Si vous n'avez pas d'identificateur d'utilisateur, veuillez consulter la section Services de depOt automatique dans Ie site Web de la CEO, et remplissez une demande de mot de passe. Pour des renseignements sur la maniere de deposer des documents et la regie d'affectation des noms, veuillez consulter les directives RESS dans la section e-Filing Services (en anglais seulement) www.oeb.qov.on.ca. La Commission accepte les interventions par courriel, a I'adresse ci-dessous; dans ce cas, deux exemplaires sur papier sont exiges. Ceux qui n'ont pas d'acces a I'lnternet doivent presenter leur demande d'intervention en format PDF sur un CD ou une disquette, ainsi que deux exemplaires sur papier. Commission de l'ener!}ie de l'Ontario - 4 - r (, :JL Comment nous ioindre Dans votre reponse au present avis, veuillez indiquer Ie numero de dossier E8-2007- 0731 dans la ligne (( objet >> de votre courriel ou dans !'en-tete de votre leHre. II est egalement important d'indiquer votre nom, votre numero de telephone ainsi que votre adresse postale et, Ie cas echeant, votre adresse electronique et votre numElro de telecopieur. Toutes les communications doivent etre adressees a la secretaim de la Commission a !'adresse indiquee pilus bas, et doivent etre re9ues au plus tard a 16 h 45 Ie jour exige. Vous voulez en savoir plus? Vous pouvez obtenir davantage de renseignements sur la maniere de participer en visitant Ie site Web de la Commission (www.oeb.gov.on.ca) ou en appelant notre Centre des relations avec les consommateurs au 1 877632-2727. IMPORTANT SI VOUS NE DEMANDEZ PAS DE PARTICIPER CONFORMEMENT A CETTE INSTANCE AUX TERMES DU PRI~SENT AVIS, LA COMMISSION PEUT PROCEDER EN VOTRE ABSENCE ET VOUS NE RECEVREZ AUCUN AUTRE AVIS CONCERNANT CETTE INSTANCE La Commission : Par la poste : Commission de I'energie de l'Ontario C.P.2319 2300, rue 'longe, 2r etage Toronto (Ontario) M4P 1E4 A I'attention de la secretaire de la Commission Depots: wVltw.errr.oeb.qov.on.ca Courriel : Boardsec@oeb.gov.on.ca Tel. : 1 888632-6273 (sans frais) Telec.: 416440-7656 This document is also available in English. Fait a Toronto Ie 26 octobre 2007 Adresses Commission de I'energie de l'Ontario - 5 - r -~ ,j oj Requerant : Enbridge Gas Distribution Inc. Services aux utilisateurs : 500, chemin Consumers Willowdale (Ontario) M2J 1 P8 Par la poste : C.P. 650 Scarborough (Ontario) M1 K 5E3 A I'attention de : Patrick Hoey Directeur, Reglementation Tel. : 416 495-5555 T elec.: 416 495-6072 Courriel : patrick.hoey@enbridge.com Conseiller juridique du requerant : M. Dennis M. O'Leary Aird & Berlis LLP BCE Place, C.P. 754 Bureau '1800,181, rue Bay Toronto, Ontario M5J 2T9 Tel.: 416865-4711 Telec.: 416863-1515 Courriel : doleary@airdberlis.com COMMISSION DE L'ENERGIE DE L'ONTARIO Original signe par Kirsten Walli Secretaire de la Commission 54 COUNCillORS' OFFICE ", 'I Sb-c-' _.I,Kf-.' '" I MEMORANDUM November 13, 2007 From: Bill Mclean Regional Councillor - \Nard 2 ,. ..._-.....,.. --,~ .~ ~",.-~. .",._-,,~ -. "".."........,,,..',...,.,...-., ..-.c_.......__.-n_ F , LF -'-'.',-,-''''''''' i~ .~ fi ...., N J 1,., To: Mayor Ryan Members of Council City Clerk Subject: Bell True Sport Community Bursary Allocation of Funds File: In June 2006 Council passed a Notice of Motion that the $10,000 Bell True Sport Community bursary be given a dedicated account and City staff to work in conjunction with Pickering Sport Groups to develop a process to allocate these funds to those in need. In addition, Council agreed to match the $10,000 over four years. The following are the guidelines that have been put in place for allocating the funds. Funds of $5000.00 per year up to and including 2010 have been made available by the Bell True Sport Organization and The City of Pickering. 1. Funds will be provided to any child / youth, 5 - 16 years of age. 2. Funds are available for children / youth who reside within the City of Pickering. 3. Funds will be made available for participation in any Entry Level of any sport. Entry level pertains to House league, Recreational Sport, Rep leagues, Select Teams, will not be considered for funding. 4. Funds will be made payable to the Sport Organization in which the child has been reg istered. 5. Sporting Organizations will be advised of the grant and the criteria for administrative purposes. 6. Funding will not be granted to the parent. 7. Funding will only be granted one time per year, per child. 8. Funds will only be provided to organizations who have agreed to the terms of the True Sport Movement. Organizations may contact the City of Pickering to become part of the True Sport Movement. . ci I "')'-r I ( I~v. /,/,,,1'0, r"":,..,, \ ,,:;.~,:~ Bell True Sport Community Bursary Allocation of Funds November 13, 2007 Page 2 55 9. Funding will be a maximum of $200.00 per child - funding will be based on funds available. 10. Funding is only available for sport costs, entry level fees only. Funds are not available for equipment or transportation. Funds are not available for tournament play. 11. Funds are to be applied for to the City of Pickering, through the Sporting Organization. Each sporting organization will be responsible for identifying children who require consideration. Request for funding will be administered by the City of Pickering, Supervisor, Facility Programs. 12. Personal applications may be considered, however, information including annual income, family numbers, monthly costs, and proof of residency, will be required. An application must be completed and will be reviewed on an individual basis. City staff will also confirm with the sporting organization as to confirmation of registration into the program. 13. Application by Sporting Organizations will be accepted by email. All names will be provided a number, and amount of grant will be indicated. Each Sporting Organization must track grants, and have a separate administrative accounting for grant recipients. This information must be provided to the City of Pickering Finance Department at the end of each year for verification. 14. Each request from a Sporting Organization must include, child / youth name, full address, phone number, sport identified, team name, age of child, male or female, new to the sport, or repeat player. 15. All allocation of funds and child / youth numbers will be kept confidential. 16. A complete listing of allocation will be provided to the City of Pickering Finance Department at the end of each allocation period. Allocation periods include, spring / summer - May through August, fall - September through December and winter - January through April. MPm~ Bill McLean Regional Councillor - Ward 2 Copy: Chief Administrative Officer Citq 0# November 19, 2007 56 COMMITTEE REPORTS a) REPORT PO 2007-06 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning & Development, Report PD 28-07 Fairport Developments Inc. Plan of Subdivision 40M-1554 12-20 Jameton Limited Plan of Subdivision 40M-1640 Cougs Investments Ltd. Plan of Subdivision 40M-1671 Cougs Investments Ltd. Plan of Subdivision 40M-1721 Final Assumption of Plans of Subdivision RECOMMENDATION 1. That Report PO 28-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1554, 40M-1640, 40M-1671 and 40M-1721, be received; 2. That the highway being Baylawn Drive within Plans 40M-1554, 40M-1640 and 40M-1671 be assumed for public use; 3. That the highway being Primrose Court within Plan 40M-1721 be assumed for public use; 4. That the seNices required by the Subdivision Agreements relating to Plans 40M-1554, 40M-1640, 40M-1671 and 40M-1721, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 21 and 22, Plan 40M-1554, Block 11, Plan 40M-1640, Blocks 33 and 34, Plan 40M-1671 and Blocks 41,42 and 43, Plan 40M-1721; 5. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1554, 40M-1640, 40M-1671 and 40M-1721, be released and removed from title; and ./ . 57 6. That Council enact a By-law to dedicate Block 10, Plan 40M-1Ei40 as public highway. 2. Director, Planning & Development, Report PO 32-07 Dunbarton Village Zoning Re:view Request for Professional Consulting Services Authorization to Host Public l\IIeetinqs 21-33 RECOMMENDATION 1. That Report PO 32-07 of the Director, Planning & Development, regarding the Dunbarton Village Zoning Review be received; 2. That Council authorize staff to seek three written quotations from professional planning consultants to assist staff in the Dunbarton Village Zoning Review; 3. That appropriate City officials be authorized to hire a consultant to undertake the work program outlined in Report PO 32-07 of the Director, Planning & Development to an up set limit of $15,000 (excluding GST); and 4. Further, that City Council authorize the Planning & Development Department to advertise and host both Planning Act required meetings (Public Information Meeting and a Statutory Public Meeting) for a zoning by-law amendment that would relate to the zoning review for Dunbarton Village. 3. Director, Planning & Development, Report PO 33-07 Zoning By-law Amendment Application A 5/07 N. & N. Picciolo 1475 Altona Road (Part of Lot 33, Plan 228) City of Pickerinq 34-56 RECOMMENDATION 1. That Zoning By-lawAmendment Application A 5/07 submitted by Antonino & Nancy Picciolo to amend the zoning of the subject property to an 'R4' - Fourth Density Residential zone in order to permit the creation of two lots with minimum frontage of 15.0 metres on lands being Part of Lot 33, Plan 228, City of Pickering, be approved; and 2. That the amending zoniing by-law to implement Zoning By-law Amendment Application A 5/07, as set out in Appendix I to Report PO 33-07 be forwarded to City Council for enactment. Citq 01 November 19, 2007 58 COMMITTEE REPORTS b) REPORT EC 2007-11 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Corporate Services & Treasurer, Confidential Report CS 47-07 OPG and Hydro One Assessment Appeals That the recommendation as contained in Confidential Report CS 47-07 of the Director, Corporate Services & Treasurer be approved 2. Director, Corporate Services & Treasurer, Report CS 51-07 2007 Year End Audit 11-49 RECOMMENDATION 1. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 2. That the Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. 3. Director, Corporate Services & Treasurer, Report CS 50-07 Response to Executive Committee Requests for Information With Respect to the 2006 Audit 50-59 RECOMMENDATION That Report CS 50-07 of the Director, Corporate Services & Treasurer regarding the Response to Executive Committee Requests for Information with respect to the 2006 Audit be received for information. 4. Director, Corporate Services & Treasurer, Report CS 52-07 Summary of Internal Audit Results to Date 60-63 RECOMMENDATION That Report CS 52-07 of the Director, Corporate Services & Treasurer regarding summary of internal audit results to date be received for information. 59 5. Director, Corporate Services & Treasurer, Report CS 53-07 2008 - 2010 Internal Audit Work Plan 64-72 RECOMMENDATION That Report CS 53-07 from the Director, Corporate Services & Treasurer regarding the 2008 - 2010 Internal Audit Work Plan be approved. 6. Director, Corporate Services & Treasurer, Report CS 30-07 Council Compensation Policv 73-105 RECOMMENDATION 1. That Report CS 30-07 of the Director, Corporate Services & Treasurer be received; 2. That the Council Compensation Policy, included as Attachment #1 to this report be approved and By-law No. 5992/02, as amended, be repealed; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 46-07 2008 Standinq Committee and Council Meetinq Schedule 106-108 RECOMMENDATION 1. That Report CS 46-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and 3. That the City Clerk be ~Iiven authority to give effect thereto. 8. Director, Corporate Services & Treasurer, Report CS 49-07 Municipal Statute Law Amendment Act, 2006 (Bill 130) - Closed Meetinq Investiqator 109-113 RECOMMENDATION 1. That Report CS 49-07, of the Director, Corporate Services & Treasurer be received; 2. That Council authorizE! staff to advise the Ministry of Municipal Affairs & Housing that they will not be appointing a meetings investigator in accordance with Section 239.2 (1) of the Municipal Act, 2001 at this time, and will rely on the Provincial Ombudsman; 60 3. That staff monitor the Closed Meetings Investigator service delivery experiences of other municipalities over the next year and report back to Council by no later than December 1, 2008; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 9. Director, Operations & Emergency Services, Report OES 41-07 Tender No. T-10-2007 - PlaYQround Construction 122-138 RECOMMENDATION 1. That Report OES 41-07 of the Director, Operations & Emergency Services regarding Sunbird Trail Park Development and Whites Road Bus Loop Plantings and playground construction, playground equipment, and safety surface material be received; 2. That Tender No. T-10-2007 as submitted by Colpac Construction Inc. for playground construction in the amount of $38,099.00 (excluding GST) be accepted; 3. That the total estimated project cost of $400,000 (excluding GST), be accepted; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the estimated total project cost in the amount of $400,000 as follows: a) the sum of $216,315 be funded from the Development Charges Reserve Fund - Parks; b) the sum of $36,685 be funded from the City's Share - Development Charges (DC) Reserve; c) the sum of $147,000 be funded from Parkland Reserve Fund d) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 10. Director, Operations & Emergency Services, Report OES 29-07 Pesticide Use By-law 139-153 RECOMMENDATION 61 1. That Report OES 29-07 of the Director, Operations & Emergency Services be received; 2. That City staff organize, advertise and facilitate a public consultation process as set out in this report for the draft "Pesticide Use By-law"; 3. That City staff expand the social marketing & public education program pertaining to the draft "Pesticide Use By..law"; 4. That local retailers be requested to offer more alternatives to pE~sticides that are clearly and prominently displayed within the store; 5. That upon presentation of the by-law, that the effective date in the by-law be March 25, 2008 as it rE~lates to commercial applicators; and 6. That a communication strategy be implemented immediately to put the general public, providers and retailers on notice that a by-law banning the use of pesticides in the City of Pickering could be in effect as soon as March 25, 2008 for commercial applicators and January 1, 2009 for individual uses. Cit'l 0# 62 November 19,2007 NOTICE OF MOTION [This notice of motion was referred back at the September 17, 2007 and subsequent October 15, 2007 meeting of Council] 1. Request of Maurice Brenner Reimbursement of Leqal Fees That the Council of the City of Pickering hereby authorize the reimbursement of legal fees in the amount of $49,662.96, payable to lain J. Donnell, Barristers, Solicitors, Notaries Public, as per the request of Maurice Brenner dated July 9, 2007; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Citq o~ 63 November 19,2007 BY -LAWS 6813/07 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) 6814/07 Being a by-law to dedicate Block 10, Plan 40M-1640, Pickering, as public highway (Fairport Road) [Refer to Planning Page 20] 6815/07 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region in Durham, in Part of Lot 33, Plan 228, in the City of Pickering (A 05/07) [Refer to Planning Pages 41 - 43] BY-L.AW NO. 6813/07 64 THE CORPORATION OF THE CITY OF PICKERING Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2.) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIl. OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That the following persons be hereby appointed as municipal law enforcement officers in and for the City iOf Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into E3ffect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Radom Street and 1995 Royal Road Samsideen Adedipe 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority :set out in section 1. 3. These appointments shall expire upon the persons listed in section 1 a) ceasing to be an employee of Authorized Parking Only Ltd. or upon Authorized Parking Only Ltd. ceasing to be agents for 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Radorn Street and 1995 RoyallRoad, whichever shall occur first. By-law 6813/07 (Continued) Page 2 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 19th day of November, 2007. David Ryan, Mayor Debi A. Wilcox, City Clerk 65 Committee of Adjustment Meeting Minutes VVednesday,August22,2007 7:02 pm Council Chambers PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) ADOPTION OF MINUTES Moved by Susan Kular Seconded by Kevin Ashe That the minutes of the 10th meeting of the Committee of Adjustment held Wednesday, August 1,2007, be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, August 22,2007 meeting be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes VVednesday, August 22, 2007 7:02 pm Council Chambers (III) REPORTS 1. PICA 44/07 - Linli Management Ltd. 776 Liverpool Road (Lot 10, Plan 432) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 1571/82 to permit a reduced front yard depth of 2.4 metres to a proposed outdoor patio ancillary to the existing restaurant, whereas the by-law requires a minimum front yard depth of 9.0 metres. The applicant requests approval of this variance in order to obtain Site Plan approval and a building permit for the proposed outdoor patio. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Coordinator, City Development with no objections. Written comments were also received from the City's Development Control Supervisor indicating the proposed patio will eliminate 4 parking spaces and will block the existing rear alley of free flow access along the rear of the building for delivery vehicles. Vaithilingam Vasanthakumar (Kumar), agent, and Paul Brady, owner, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 44/07 by Linli Management Ltd., be APPROVED on the grounds that the proposed front yard depth of 2.4 metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the proposed outdoor patio, as generally sited and outlined on the applicant's submitted plans with this application. 2 Committee of Adjustment Meeting Minutes VVednesday,August22,2007 7:02 pm Council Chambers 2. That the applicant obtains Site Plan approval that shall include, but not be limited to, the operation of the outdoor patio in terms of hours of operation, noise, speakers and usable patio area, and a building permit for the proposed outdoor patio within two years of the date of this decision, or this decision shall become null and void. 3. That the maximum size for the proposed outdoor patio be limited to 70 square metres. CARRIED UNANIMOUSLY 2. PICA 45/07 - J. Mansey 943 Duncannon Drive (Lot 31, Plan 40M-1627) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 2917/88, to permit a reduced rear yard depth of 6.2 metres to a proposed one storey sunroom addition, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed one storey sunroom addition. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Addison Rauh-Wasmund, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Susan Kular That application PICA 45/07 by J. Mansey, be APPROVED on the grounds that the proposed rear yard depth of 6.2 metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 3 Committee of Adjustment Meeting Minutes VVednesday, August 22, 2007 7:02 pm Council Chambers 1. That this variance applies only to the proposed one storey sunroom addition, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3. PICA 46/07 - 3906213 Canada Inc. 1936 Silicone Drive Lot 11, Plan 40M-1552 (Parts 43,44 and Part of Part 7, 40R-22677) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a reduced side yard width of 1.5 metres to a proposed industrial building, whereas the by-law requires a minimum side yard width of 7.5 metres. The application should be amended to permit a reduced front yard depth of 9.2 metres to the proposed building, whereas the by-law requires a minimum front yard depth of 15.0 metres. The applicant requires approval of these variances in order to obtain Site Plan approval and a building permit for the proposed industrial building. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Coordinator, City Development in support of the application. Ahmad Zazo, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 46/07 by 3906213 Canada Inc., be APPROVED on the grounds that the amended request to permit a reduced side yard width of 1.5 metres and a reduced front yard depth of 9.2 metres to a proposed industrial building are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 4 Committee of Adjustment Meeting Minutes VVednesday,August22,2007 7:02 pm Council Chambers 1. That these variances apply only to the proposed industrial building as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains Site Plan approval and a building permit for the proposed development within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 4. PICA 47/07 - Amos Ponds Developments Inc. 160 Nature Haven Crescent (Lot 15, Plan 40M-2343) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 6528/05 to permit a maximum lot coverage of 41 percent for a proposed detached dwelling on the subject property, whereas the by-law permits a maximum lot coverage of 38 percent. The applicant requests approval of this variance in order to obtain a building permit to construct the proposed detached dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. The Secretary-Treasurer also indicated the application be amended to add a variance for a front yard encroachment of 2.0 metres, whereas the by-law permits a maximum front yard encroachment of 1.5 metres. No other comments were received from circulated agencies I departments or the public. Brian Majerus, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Susan Kular Seconded by Keith Wilkinson That application PICA 47/07 by Amos Ponds Developments Inc., be APPROVED on the grounds that the proposed lot coverage of 41 percent and front yard encroachment of 2.0 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 5 Committee of Adjustment Meeting Minutes VVednesdaylAugust22,2007 7:02 pm Council Chambers 1. That these variances apply only to the proposed detached dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed detached dwelling within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 5. PICA 43/07 - S.R. & R. Bayridges Ltd. 1215 - 1235 Bayly Street (North Part of Block Y, Plan M16) (Part 1, and Parts 2 to 5, 40R-3'151) City of Pickering The applicant requests relief from Zoning By-law 2520, as amended by By-laws 6705/06 and 6786/07 to permit a maximum of 497 dwelling units for the proposed mixed use development on the subject property, whereas the by-law permits a maximum of 473 dwelling units on the subject property. The applicant requests approval of this variance in order to obtain Site Plan approval and building permits for the subject development. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns and the City's Coordinator, City Development in support of the application. William Friedman and Stephen Fagyas, agents, were present to represent the application. L. Wise, K. Devine, H. McKean, H. Stork, H, Robbins, J. Hammond, S. Quackenbush, A. Fillmore, H. Daubeny, M. Boyd of 1210 Radom Street, A. Moore, C. Goan of 1230 Radom Street, S. Carlevaris of 1310 Broadview Street, C. Montgomery of 230 Lapin Drive and P. Crawford of 867 Antonio Street were all present in objection to the application. 6 Committee of Adjustment Meeting Minutes 'Wednesday, August 22,2007 7:02 pm Council Chambers William Friedman and Stephen Fagyas both outlined the application and stated due to market conditions evolving, interest rates increasing and a further analysis of marketing activities reinforce that the demand for larger multi bedroom units are not as significant as was first determined. The additional units would be located within apartment building "B" and the proposed application would not produce an impact on parking, traffic, the neighbourhood environment, abutting neighbours, and is desirable and appropriate development of the subject lands. In response to questions from the Committee, William Friedman stated that one-bedroom units are to attract the professional consumer and the units would generate less people and traffic compared to two bedroom units. The parking continues to meet the zoning by-law requirements. He provided his opinion that the application satisfies the four tests for a Committee of Adjustment variance. Letitia Wise expressed concerns with increase traffic and disagrees with smaller units equaling afford a bility. Ken Devine stated he was not against redevelopment however disagreed with the process the applicant is going through order to develop the subject property. He also expressed concerns with increase traffic, surrounding streets already being used as shortcuts through the neighbourhood causing congestion and limited amount of parking. He suggested that the traffic study should be done at different times throughout the year and not during summer vacations. Susan Carlevaris, President of PESCA, indicated that the request to increase the higher density should be dealt through Council, disagreed with smaller units equals affordability, and that through the recent rezoning density/number of units was a major issue with the neighbourhood. Angeline Moore expressed concern with the increase in traffic. Jocelyne Hammond expressed concern with the increase in traffic and that this matter shall be dealt with by Council. Cammy Goan expressed concern with the increase in traffic. Carmen Montgomery expressed concerns with the limited amount of parking, and suggested thatthe higher density should be dealt through Council. This was a major variance. Hazel Daubeny is not against redevelopment of the subject site however seniors in the surrounding area will have to get in their cars to pick up groceries, which affects the environment and quality of life. Hazel Daubeny also expressed concerns with parking and informed the meeting that traffic was already a problem in the surrounding area. The traffic study should be done at different times throughout the year and not during summer vacations. 7 Committee of Adjustment Meeting Minutes VVednesday, August 22, 2007 7:02 pm Council Chambers Paul Crawford expressed the opinion that the higher density issue should be dealt with through Council. Committee Member, Kevin Ashe explained he is familiar with history on the subject property and stated the intend of the zoning by-law is to regulate height, shadowing, mixed use, and the increase in the number of units would not have a negative impact and the timeframe is not an issue. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 43/07 by S.R. & R. Bayridges Ltd., be APPROVED on the grounds that the requested maximum of 497 dwelling units on the subject lands is a minor variance that does meet with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the subject lands, as generally illustrated on the applicant's plans submitted with this application. 2. That the applicant obtains final site plan approval within two years of this decision, or this decision shall become null and void. Yes Kevin Ashe Susan Kular No MOTION DEFEATED ON A RECORDED VOTE David Johnson Eric Newton Keith Wilkinson Moved by Eric Newton Seconded by Keith Wilkinson That application PICA 43/07 by S.R. & R. Bayridges Ltd., be REFUSE:D on the grounds that the requested maximum of 497 dwelling units on the subject lands is a major variance that is not desirable or appropriate for the development of the land and does not meet with the general intent and purpose of the Official Plan and the Zoning By-law. Yes David Johnson Eric Newton Keith Wilkinson No CARRIED ON A RECORDED VOTE Kevin AshlB Susan Kular 8 Committee of Adjustment Meeting Minutes VVednesday,August22,2007 7:02 pm Council Chambers (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Keith Wilkinson That the 11th meeting of the Committee of Adjustment be adjourned at 8:30 pm and the next meeting of the Committee of Adjustment be held on Wednesday, September 12,2007. CARRIED UNANIMOUSLY __~2~g-=JJ 0 ." ~7 ~yD- Chair Date .., Bi2 6 ,",/; /<~"70f/~ Assistant Secretary-Treasurer 9 Committee of Adjustment Meeting Minutes Wednesday, September 12,2007 7:04 pm Main Committee Room PRESENT: David Johnson - Chair Susan Kular Eric Newton Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: Kevin Ashe (I) ADOPTION OF MINUTES Moved by Keith Wilkinson Seconded by Eric Newton That the minutes of the 11 th meeting of the Committee of Adjustment held Wednesday, August 22,2007, be adopted as amended. CARRIED UNANIMOUSLY (II) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, September 12, 2007 meeting be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, September 12,2007 7:04 pm Main Committee Room PENDING ADOPTION PRESENT: David Johnson - Chair Susan Kular Eric Newton Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: Kevin Ashe (I) ADOPTION OF MINUTES Moved by Keith Wilkinson Seconded by Eric Newton That the minutes of the 11 th meeting of the Committee of Adjustment held Wednesday, August 22,2007, be adopted as amended. CARRIED UNANIMOUSLY (II) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the WednE!sday, September 12, 2007 meeting be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, September 12,2007 7:04 pm Main Committee Room (III) REPORTS 1. PICA 48/07 - E. & K. Booker 892 Modlin Road (Lot 246, Plan M-14) City of Pickering The applicant requests relief from Zoning By-law 2520 to permit a proposed detached garage providing a minimum setback of 3.0 metres from the flankage side lot line and a minimum setback of 1.0 metre from the rear lot line, whereas the by-law requires a minimum setback of 7.5 metres from the flankage side lot line and a minimum setback of 3.0 metres from the rear lot line. The applicant requests approval of these variances in order to obtain a building permit to construct the proposed detached garage. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns and from Councillors Bill McLean and Doug Dickerson both in support of the application. Written comments were also received from C. O'Quinn, C. & M. Macisaac of 891 Grenoble Boulevard with no objection to the location of the proposed garage. Ken Booker, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Ken Booker outlined the application and noted the reason for the location of the garage could impact a large garden and mature trees in the rear yard. In response to questions from the Committee, Ken Booker indicated the curb has already been cut and the vehicle will be parked in the garage at all times and not on the municipal boulevard. Moved by Eric Newton Seconded by Susan Kular That application PICA 48/07 by E. & K. Booker, be APPROVED on the grounds that the proposed minimum setback of 1.0 metre from the rear lot line and a minimum setback of 3.0 metres from the flankage side lot line for a proposed detached garage are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 2 Committee of Adjustment Meeting Minutes Wednesday, September 12,2007 7 :04 pm Main Committee Room 1. That these variances apply only to the proposed detached garage, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed detached garage within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. PICA 49/07 - K. & B. Roocroft 1454 Major Oaks Road (Part 8 & 12, 40R-12039) City of Pickering The applicant requests relief from Zoning By-law 3036 as amended by By-law 2015/85, to permit a flankage side yard width of 2.3 metres to a proposed one storey addition to the existing dwelling, whereas the by-law requires a minimum flankage side yard width of 2.7 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed one storey addition. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns with the application. Ken Roocroft, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Ken Roocroft outlined the application and indicated the dwelling currently does not have a front entrance and the proposed one storey addition will provide a proper front door entrance for the dwelling. In response to a question from the Committee, Ken Roocroft indicated the addition would be aluminum siding. Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 49/07 by K. & B Roocroft, be APPROVED on the grounds that the proposed f1ankage side yard width of 2.3 metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 3 Committee of Adjustment Meeting Minutes Wednesday, September 12, 2007 7:04 pm Main Committee Room 1. That this variance applies only to the proposed one storey addition, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed one storey addition within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3. PICA 50/07 - K. Hossein 946 Vistula Drive (Lot 383, Plan M-17) City of Pickering The applicant requests relief from Zoning By-law 2511, to permit a reduced side yard width of 0.4 metres to a partially constructed one storey addition along the west side of the existing dwelling whereas the by-law requires a minimum side yard width of 1.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the one storey addition. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns and from Toronto and Region Conservation Authority expressing no objection to the application. Kassim Hossein, owner, was present to represent the application. David Vallee, of 948 Vistula Drive was present in objection to the application. Kassim Hossein submitted a petition signed by 14 residents on Vistula Drive and a letter from Patricia Hewton-Yates, of 944 Vistula Drive indicating no objection to the construction of a shed in the side yard. A written note was also received from Dr. S. M. Wu in support of the application. Kassim Hossein outlined the application and noted the reason for the addition is to provide. a room that will be wheelchair accessible, if necessary, due to a severe neck injury from the past. In response to a question from the Committee, 4 --""'--'~______'."<_'_",'_J._.._",....",,",.._.n,~_~___,_,""__~_~_.__,,,. Committee of Adjustment Meeting Minutes Wednesday, September 12, 2007 7:04 pm Main Committee Room David Vallee expressed concern with the owner building without a building permit. Moved by Eric Newton Seconded by Susan Kular That application PICA 50/07 by K. Hossein, be REFUSED on the grounds that the reduced side yard width of 0.4 metres to a one storey addition to the existing dwelling is a major variance that is not desirable or appropriate for the development of the land, not in keeping with the general intent and purpose of the Official Plan and Zoning By-law. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Eric Newton Seconded by Keith Wilkinson That the 12th meeting of the Committee of Adjustment be adjourned at 7:33 pm and the next meeting of the Committee of Adjustment be held on Wednesday, October 3,2007. CARRIED UNANIMOUSLY -- Chair /'" 1: ""-------- ~ .." . Lv /'/t/2>P1J2. Assistant Secretary-Treasurer 5 Committee of Adjustment Meeting Minutes Wednesday, October 3,2007 7:03 pm Main Committee Room PRESENT: David Johnson - Chair Susan Kular Eric Newton Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: Kevin Ashe (I) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 12th meeting of the Committee of Adjustment held Wednesday, September 12,2007, be adopted as amended. CARRIED UNANIMOUSLY (II) ADOPTION OF AGENDA Moved by Susan Kular Seconded by Keith Wilkinson That the agenda for the Wednesday, October 3,2007 meeting be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, October 3, 2007 7:03 pm Main Committee Room (III) REPORTS 1. PICA 51/07 - D. & K. Persaud 1502 Reesor Court (Part 6 & Part 7, 40R-11917) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 2015/85 to permit a reduced rear yard depth of 6.2 metres and a maximum lot coverage of 42 percent for an existing covered patio addition, whereas the by-law requires a minimum rear yard depth of 7.5 metres and permits a maximum lot coverage of 40 percent. The applicant requests approval of these variances in order to obtain a building permit for the existing covered patio located at the rear of the dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns and from Councillor Rick Johnson in support of the application. Dhannarine & Kowsillia Persaud, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. In response to questions from the Committee, Dhannarine & Kowsillia Persaud indicated the covered patio will not be enclosed, the floor will be concrete and the photos were taken in September. Moved by Eric Newton Seconded by Susan Kular That application PICA 51/07 by D. & K. Persaud, be APPROVED on the grounds that the existing reduced rear yard depth of 6.2 metres and a maximum lot coverage of 42 percent for an existing covered patio addition are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 2 Committee of Adjustment Meeting Minutes Wednesday, October 3,2007 7:03 pm Main Committee Room 1. That these variances apply only to the existing covered patio addition located at the rear of the dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the existing covered patio within six months of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. PICA 52/07 - D. Lazaridis 519 Sheppard Avenue (Part 2 & Part 6, 40R-23855) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a reduced westerly side yard width of 1.2 metres and a maximum lot coverage of 38 percent for a proposed two storey dwelling on the property, whereas the by-law requires minimum side yard widths of 1.8 metres on one side and 3.0 metres on the other side, and permits a maximum lot coverage of 33 percent. The applicant requests approval of these variances in order to obtain a building permit to construct the proposed two storey dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor, expressing no concerns. Amanda Lazaridis, agent, was present to represent the application: Nick Lazaridis, owner, was also present.to represent the application. Stefan Hax of 1481 Rosebank Road,' Melissa Clare of 514 Sheppard Avenue and Kumar Thusyanth of 511 Sheppard Avenue were present in objection to the application. Amanda Lazaridis reviewed the application and indicated the proposed dwelling will be visually pleasing to the surrounding area. Nick Lazaridis explained the size of the dwelling will be approximately 3300 - 3500 square feet and will have a two car garage. 3 Committee of Adjustment Meeting Minutes Wednesday, October 3, 2007 7:03 pm Main Committee Room In response to a question from the Committee, the Secretary-Treasurer indicated the dwellings in the surrounding area are in a wide variety of styles and sizes. Stefan Hax expressed concerns with traffic and having another driveway on Sheppard Avenue instead of Barry Drive. Melissa Clare expressed concerns with traffic congestion and having too many dwellings in such a small area. Kumar Thusyanth expressed concerns with traffic, and explained he may have limited access to his roof if there is a fence erected along the lot line. Moved by Eric Newton Seconded by Susan Kular That application PICA 52/07 by D. Lazaridis, be APPROVED on the grounds that the proposed reduced westerly side yard width of 1.2 metres and a proposed maximum lot coverage of 38 percent are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed two storey dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UN,L\NIMOUSLY 4 Committee of Adjustment Meeting Minutes Wednesday, October 3, 2007 7:03 pm Main Committee Room 3. PICA 53/07 - James Laidler 774 Hillcrest Road (South Part of Lot 59, Plan M-20) City of Pickering The applicant requests relief from Zoning By-law 2520 to permit a reduced rear yard depth of 3.6 metres to a proposed deck at the rear of the subject dwelling, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed deck. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. James Laidler & Susan McDonald, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Susan Kular Seconded by Keith Wilkinson That application PICA 53/07 by James Laidler, be APPROVED on the grounds that the proposed reduced rear yard depth of 3.6 metres to a proposed deck is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the proposed deck, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 5 Committee of Adjustment Meeting Minutes Wednesday, October 3,2007 7:03 pm Main Committee Room 4. PICA 54/07 - Pickering-Brock Centre Inc. 1755 Pickering Parkway (South Part of Lot 17 & 18, Concession 1) (Part 1, 3, 5, 6, 7, 8, 9, 10, 11, 40R-20443) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 6549/05 to permit an aggregate floor area of 4,570 square metres for retail stores between 100 square metres and 1,400 square metres in size; whereas the by-law permits a maximum aggregate floor area of 2,500 square metres for retail stores between 100 square metres and 1,400 square metres in size. The applicant requests approval of this variance in order to obtain Site Plan approval and a building permit for the establishment of three retail stores within the existing building on the property previously occupied by "De Boers" furniture outlet. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns and from Councillor Rick Johnson in support of the application. Harry Froussios, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Harry Froussios indicated the subject property is undergoing several changes to attract more businesses and has submitted a Site Plan application. Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 54/07 by Pickering-Brock Centre Inc., be APPROVED on the grounds that the proposed increase to the aggregate floor area to 4,570 square metres for retail stores between '100 square metres and 1,400 square metres in size is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the three proposed retail stores, as generally sited and outlined on the applicant's submitted plans with this application. 6 Committee of Adjustment Meeting Minutes Wednesday, October 3, 2007 7:03 pm Main Committee Room 2. That the applicant obtains final Site Plan approval and a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Eric Newton Seconded by Keith Wilkinson That the 13th meeting of the Committee of Adjustment be adjourned at 7:40 pm and the next meeting of the Committee of Adjustment be held on Wednesday, October 24, 2007. CARRIED UNANIMOUSLY Chair "'"'- .,_._~ r";.~':;P d~.-~ ':"'-,'://Z'J/L(! Assistant Secretary-Treasurer 7 CiUI c# Minutes I Meeting Summary Pickering Museum Village Advisory Committee Tuesday, October 2,2007 7:00 pm Main Committee Room Attendees: Laura Drake, Chair, Pickering Museum Advisory Committee Paul Savel, Pickering Museum Advisory Committee Rose Cowan, Pickering Museum Advisory Committee Joe Vranic, Woodwrights Guild John Edmonds, Backwoods Players Julie Oakes, PMV Bloomers & Britches Lindsey McKenna, Steppin' in Tyme Michael Managhan, Managhan Design Solutions Stephen Reynolds, Division Head, Culture & Recreation Marisa Carpino, Supervisor, Culture & Recreation Tina Tays, Supervisor, Marketing, Research & Communication Jody Morris, Coordinator, Marketing & Revenue Katrina Pyke, (Acting) Education & Collections Officer Mandy Smiles, Pickering Museum Village Joanne Finn, Event Coordinator Regrets: Bill McLean, Regional Councillor - Ward 2 Pat Dunnill, Pickering Museum Advisory Committee Bill Weston, Pickering Museum Advisory Committee Bill Utton, Pickering Museum Advisory Committee Sean Thomas Byrne, Pickering Museum Advisory Committee Kees van der Vecht, Pickering Museum Advisory Committee Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) 1. Welcome & Introductions Attendees introduced themselves. . Laura conducted an overview of various promotional initiatives in the past years. They include News Advertiser ads, Education Booklet, Snap Edition, Communities In Bloom, Easter Day Parade, Dance Group at Exhibition . Laura thanked staff & volunteers for everything they did this year 2. A roval of A enda . Will continue as there is no quorum to pass agenda. Page 1 CORP0228-2/02 Item / Ref# 3. 4. CORP0228-2/02 Details & Discussion & Conclusion (summary of discussion) Approval of Minutes . Will table at October 1S, 2007 meeting since no quorum Reports Collections {Mandy Smiles} · Training was conducted in June for volunteers to inventory museum collections. Groups started working on buildings in pairs. Completed the log house & wood shop entirely · Next step after completion of the Museum is to enter into the database Woodwrights Guild {Joe Vranic} . Formed at beginning of 2007. Mandate (1) accurate depiction of tool/activities (2) sympathetic repair of buildings & tools (3) sympathetic reconstruction. They have 3 active members and have completed 13 projects, contributing 240 volunteer hours to the Museum. They meet Saturday mornings and welcome others interested to meetings. See attached for full Report. I Tapestry Event {Paul Savel} . Had wrap up meeting with planning committee. Comprised a list of twenty-two items to be addressed. . First planning meeting is scheduled for November 1, 2007. . Event is planned for Saturday, June 7, 200S. Hotel Project (Stephen Reynolds) . The Brougham Central Hotel - Phase 1 - Construction of the foundation ($SO,OOO) was approved by Council in the 2007 Capital Budget. Project financing was based on the Pickering Museum Village Foundation donation of $40,000 . Received Quotations for Phase 1. . In consultation with Laura Drake and Pat Dunnill we decided not to proceed with Phase 1 due to the high bids. . Recommending submitting one contract for the total project when funds are available. Will be less costly. We will be proposing additional funds for 200S Capital Budget. Bloomers & Britches (JUliE! Oakes) . Julie Oakes, Bloomers & Britches volunteer, sat on the Action Items / Status (include deadline as appropriate) Marisa to add to Oct. 1S/07 agenda --- Page 2 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) I City's Community In Blooms Advisory Committee. The I City of Pickering earned five blooms the highest rating I possible and received the environmental award. An outstanding achievement for a first time participant. . Bloomers & Britches contributed gardening/grooming around fence, sign tower garden, new lawn, and tower garden was donated . In 7 years, Bloomers & Britches has been donated to the $7,631 to PMV and PMV Foundation. See attached for full Report. Costume Collection (Julie Oakes) . Provided chemise for staff . Fashion show presented at fall family event . See attached for full Report. Gas & Steam Club (Mandy Smiles for Harold Quinton) . 2,500 hours of volunteerism . $75,000 grant from Trillium for steam barn addition/collection in partnership with Rotary Club of Pickering . Steam barn education will be worked on this fall . See attached for full Report. Backwoods Players (John Edmonds) . Used fundraising dollars to build the shed by the admin building . War brides production took place in 2007, in partnership with the Ajax Pickering Legion. Proud of this high quality production . Want to help resolve some facility related issues that hurt their productions (Le. snow fencing for whodunit) . John thanked Rose Cowan for her contributions on the bus that brings visitors back to there vehicle . Laura thanked Paul and Liz for their work greeting visitors . See attached for full Report Steppin' In Tyme (Lindsey McKenna) . 3rd year as dance society . Participated at museum but also for Heritage Day, Exhibition & Communities in Bloom Judges Tour. . Took part at Historica Fair . 10 active members . Have a new flutist, now have 3 musicians, they compose Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) appropriate music for the dance group . Attended Queen Charlotte's Ball in January . Expert dance instructor comes 6 times a year to instruct the group . 2 members attended a 1 week dance camp in Pennsylvania . Won the City of Pickering Arts Award (Civic Award) . Plan to move out to the community and develop the educational component I . See attached for full Report I Choral Society (Mandy Smiles) . Had first meeting on Saturday, September 29,2007 . 14 interested but only 6 could come out on Saturday . Will perform @ Christmas in the Village Katrina advises that PMV appreciates all the efforts of the volunteers. Very proud of their contributions and wants to continue to support them during winter months. 5. Promotions & Marketing . Tina Tays conducted a power point presentation that outlines the many ways the City's Culture & Recreation Division, Promotions and Marketing team promotes/markets the Pickering Museum Village. . See attached for PowerPoint Presentation. . Katrina extended congratulations to the promotions team for their work which has supported an increase in participation at the Museum. Tourism Durham . Katrina attends their regular meetings, looking to launch "Premier Rank" program . Working to promote tourist destinations in Durham including Museums. YRDMA . Looking to produce marketing brochure, sell bus trips Corporate Promotions and I::conomic Development . Marisa shared the report prepared by Lynn Winterstein, Manager, Marketing & Business Development. . Their budget covers an annual expenditure of $3,100 for a full page in the Region's Discovery Guide - 'Durham -- Good Natured, Good Times' The Museum is always ..-- Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) included in the copy and layout. . They have developed a relationship with a new business in Pickering - the Retail Pages, which is a new I community newspaper. This publication is printed I monthly, 15,000 copies, that are direct mailed to retail businesses and a selected neighbourhood. The Museum received a complimentary front cover for the October issue. . The SNAP community newspaper is now producing a Pickering version. This publication is expanding to 32 pages within the next 4 months and will have a distribution of 12,000 by October. A full-page centre-fold events calendar will be part of the expanded publication. This again will bode well for marketing the Museum events. . Their budget covers photo shots of Museum events and programs. . They arranged for the Ontario Media' Development Corporation to do a photo shoot of the museum village to update the OM DC locations library. The images are now in the digital locations library used by film industry personnel. Staff continually promotes the use of the Museum for film, television and commercial production. Other Opportunities . Katrina advised that Chartwell is sending Seniors on Tuesday's to volunteer with gardens at the museum . Katrina hopes to reach out to northern Pickering communities . Greenwood produces regular newsletters . Paul will confirm if Claremont has a regular newsletter . Rose Cowan asked if PMV can be listed on the side bar of the school board where program education tools are listed . City staff recommended the sale of food to attract families to come and stay at the PMV . Staff recommend pushing the museum website .6. BREAK Page 5 CORP0228-2/02 I 7. ! I 8. 9. CORP0228-2/02 2008 Special Events Calendar · Mandy circulated the 2008 special events calendar (see attached) . · Only new event is Seedy Saturday on February 2, 2008 · 14 workshops planned for the volunteers in 2008 · Steve recommends that staff book an alternative location for the 2008 "Whodunit" production (to accommodate potential restoration project construction) . Committee endorsed 2008 event list · Laura discussed the potential to introduce outdoor movies at the museum looking for a sponsor "A Movie & More" - twilight tour of the site and than a movie. $5,000 for 4 movie night, proposed for August 2008. Hope to attract northern community to this event. Concession stands would be where the museum makes money. PaLlI Savel asked Laura Drake for proposal for this event opportunity so he can seek sponsorship. Museum Maintenance Update . Katrina distributed Maintenance Update report (see attached). Katrina credited the work of Martin Norris, museum maintenance person and the Woodwrights Guild for the maintenance work completed at the Museum. · Museum now has a recycling program . Outstanding capital items 1. Log replacement at log barn. Waiting for report from John Jupien, can't do it this year but will recommend someone who can, John will source the logs required. 2. Defibrillator units at museum - preparing to purchase and train staff for fall 2007. 3. Gas & Steam barn addition $15, 000 carried over from 2004 has been spent. 4. Rebuild ramp to site at admin. building. John Hannah from MP&E to recommend a company to replace the existing logs and allow for a stroller section. New Business I. OMA conference - Lynn McGowan is retiring before November 2007. Sarah Gittens will be stepping in the task of collections. Katrina, Laura, and Sarah will attend all or portions of the OMA conference in October 2007. . PMV 50th anniversary in 2011. Laura asked Marisa to look into potential grants to write history of the PMV in honour of our 50th annJversary. _______ ----r-- Laura to provide Marisa to investigate. Page 6 I Shauna Mutton may have some leads. Perhaps consider a short film. Michael Managhan may have a lead for a grant source and will provide to Laura. . Museum received a new grant this year from the Canadian Museums Association in the amount of approx. $24,000 to offset museum seasonal staff expenses. . Community Museums Operating Grant increased this year from $16,000 to $39,000. II. Volunteer Appreciation Night - February 28,2008 or January 31,2008. . To be confirmed . Katrina is looking into using existing CLASS software systems for the Museum's program operation ie Facility Scheduling, Program Registration. Also looking at Point of sale system for event ticket sales. Michael to provide to La u ra. Mandy to confirm. Meeting Adjourned: 9:45 pm Copy: City Clerk CORP0228-2/02 Page 7 Citq 0# Minutes I Meeting Summary Thursday, October 18th, 2007 Civic Complex Main Committee Room Attendees: Regrets: Laura Drake, Chair, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee Bill Weston, Pickering Museum Village Advisory Committee Pat Dunnill, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Kees Van Der Vecht, Pickering Museum Village Advisory Committee Tilly Van Der Vecht, guest Michael Managhan, Managhan Design Solutions Steve Reynolds, Division Head, Culture & Recreation Marisa Carpino, Supervisor, Culture & Recreation Katrina Pyke, (Acting) Education & Collections Officer Bill McLean, Regional Councillor - Ward Bill Utton, Pickering Museum Village Advisory Committee Sean Thomas Byrne, Pickering Museum Village Advisory Committee Laura welcomed attendees 2. AendaA roved Motion Moved by Bill Weston Seconded by Paul Savel - That the agenda of October 18, 2007 be approved - That the agenda of October 2, 2007 be approved CARRIED 3. A proval of Minutes October 2,2007 Motion Moved by Rose Cowan Seconded by Bill Weston - That the minutes of October 2, 2007 be approved - That the minutes of June 14, 2007 be approved CORP0228-2/02 CARRIED Page 1 Pat asked for clarification on how additional grant money's will be used. Steve clarified that these were grants to offset staffing costs 4. Museum Ca ital 2008 Draft Steve reviewed the proposed 2008 draft Museum Capital Budget (see attached). The total cost of the Hotel Restoration Project will be proposed in the 2008 budget so Council can consider approving the entire project cost. The PMV Foundation would pay the City back their portion of the project costs in installments. Pat agrees with this approach in principle but adds that the details need to be worked out. Shingle Mill Shed - committee feels that this would be a revenue generator at events. Pat asked that if the Hotel project gets approved, when would the work begin? Steve advised that we would want to get started prior to the end of June 2008. Motion Moved by Pat Dunnill Seconded by Paul Savel - That the 2008 Proposed Museum Capital Budget be approved as presented CARRIED 5. Pat asked for clarification on the budget in 2744.5340 for Fall Family Festival. He felt it should be closer to $2,000.00 as it is for Steam-Up. Discussion ensued. Laura recommends that the Foundation prepare budgets for their events and that roles of the foundation and of museum staff be defined. Motion Moved by Pat Dunnill Seconded by Paul Savel L - That the 2008 Proposed Museum Current Budget be approved as presented CARRIED -->--_.._~-~_._-- --.-- Page 2 CORP0228-2/02 6. Updates/Other Business Katrina announced new program opportunities in 2008 a) PA Day Camps in 2008 being piloted in November 16, 2007 & December 7, 2007. b) Christmas Craft Club - parents can drop off children at the Pickering Recreation Complex for the first 3 Saturday's in December - so parents can go shopping c) Looking at ways to use the museum upper site (Especially if the lower site has a construction project) 1) Movie Night 2) Traveling Exhibits Pat extended thanks to all attendees for their support of the 2007 Fall Family Festival. The event was a tremendous success. Special thanks to Paul for his work on the raffle. Bill announced Duckie sales made $3,000.00 over and above the expenses for the race. Laura invited members to the museum this Saturday for various volunteer activities. Next event for the committee will be the 2008 Volunteer Appreciation Night on January 31, 2008. Invitations will be mailed out to all volunteers. 7. Next Meetina . Thursday, February 7, 2008 Pickering Civic Complex, Tower Meeting Room at 7pm Meeting Adjourned: 8:45 pm Copy: City Clerk Page 3 CORP0228-2/02 CUlJ ()~ Minutes PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY October 4, 2007 7:10 pm Main Committee Room Attendees: Marisa Carpino, City of Pickering, Co-Chair Cathy Grant, Pickering Public Library Sethu Madhavan, Community Appointee Tanya Malika Foster, Community Appointee Mariyah Gonzales, Dunbarton High School Siobhan Saravanamutto, Dunbarton High School Adam Anthony - Ryerson University Michal Kuzniar, Ryerson University John Shin, Ryerson University Tony Tang, Ryerson University Delano, Ryerson University Lisa Broad, Recording Secretary Regrets: Councillor David Pickles, Chair Kirk Mark, Community Appointee Philip Howard, Durham District School Board Fred Gibson, Pickering Carib Canadian Cultural Association Adrian Rampersad, Dunbarton High School Joanne Guindon, Durham Catholic District School Board Margaret Lazarus, Valley Farm Public School Sharon Singh, Pine Ridge Secondary School Ansar Siddiqui, Pine Ridge Secondary School Item / Ref # 1 Details & Discussion & Conclusion of Action Items I Status (include deadline as appropriate) Marisa welcomed everyone to the meeting. Guests of the meeting included five students from Ryerson University working on a school project. Approved. 3.0 A . Outstanding item #3 - Marisa to confirm with Phili about hotos and info for contest. Page 1 . Pilot survey received a limited response. Councillor Pickles has requested that Marisa send a reminder out to Tamil Association Pilot community survey to go on the next agenda. . Canadian Tapestry event - Marisa has sent the requested letter to Paul. Councillor Pickles also has put together a package for Paul. . Community Event - to be discussed at the following meeting when more members are present. . Annual report - the Committee would like to receive some information from Linda regarding how to present the annual report to council. Is it a formal presentation? And when is it presented? . Overview from Sethu (Canadian Commission for UNESCO). The letter is a declaration of intent to join the coalition against racism and is inviting all municipalities to join. Tanya supports this coalition and our involvement. Believes this is a positive movement. . The committee to obtain Councillor's Pickles comments - what are the next steps for having the municipality involved? . Harmony Links - an 8 week program for kids to promote leadership and diversity and to learn tactics to use on a daily basis. . Siobhan suggested that this program be implemented by the Committee and have high school students volunteer their time to work with children. . Marisa suggested that this should be an item in the Committee's 2008 workplan. . Tanya envisions a week camp, seminar type session, high school students can conduct these seminars, and kids get a certificate for completing the course. Tanya would love to work with Siobhan and Mariyah to get involved for a March break event. . Cathy suggested that the library work with them to be involved and the events could be held at the library. Cathy to research Harmony Links for ideas, and will also find the Ryerson professor who performed at the library a few weeks ago for support. . Tanya will set up the meetinl~ and get the sub- group together. To be placed on the agenda for the next meeting. Marisa completed. Linda to action. Linda to action. Cathy to action. Tanya to action. Linda to action. Page 2 . Al1nual Workplan - Section . . . Marisa asked Siobhan and Mariyah what they envisioned on the website as youth representatives. . They envisioned a listing of what the other schools are doing; having links to the info, have a calendar of all seasonal events and festivals, themed holidays, ultimately having each student using the website as their resource. This can be the place where all high schools can connect. . Siobhan and Mariyah to get together with other student representatives on the committee and begin to create their idea and email text to Marisa. To present and make any final arrangements at the December meeting. . The Committee would like to remove the section on the website on White Ribbon campaign listed under Pine Ridge Secondary School. Siobhan and Mariyah to action. Linda to action Marisa to action. 5.0 . Posters have gone out to school board reps. Community page ad has gone in. The ad has also been included on the October family calendar that goes to all elementary schools in Pickering. . This contest is not only open to Pickering students but to all students in the Durham Region area. . A letter has been sent out to superintendents of the Durham and Catholic school boards, encouraging them to share the contest event with teachers. The letter of invitation included the poster and a cerlox bound copy of last years winning entries. . The contest was introduced early enough so that teachers could incorporate this project into their curriculum. . The writing contest is to be placed on April's agenda to confirm how we would like to do the writing contest for next year, and to include any necessary changes. Possible changes could include broadening the scope of entries to include art Linda to action. Page 3 6.0 . Marisa confirmed that invitations have been sent out. 7.0 Other Business . Annual Heritage day will be held on the 3rd Saturday of February to commemorate Heritage Pickering. . Cultural organizations set up displays to show the work they do in the community . Invitations will be sent out in November and if there are any organizations that any of the Committee members feel should be invited, they are to let Marisa know and she will incorporate them. . Marisa will be providing an update at the next meeting and will be soliciting for the support of committee members the day of and to help coordinate beforehand. . Siobhan would like to set up a separate "Youth" booth. Siobhan to let Marisa know what they would like to booth to contain and it can be organized. Marisa to confirm date with the Ministry. Members to advise Marisa. Siobhan and Mariyah to action. Adjournment: 8:11 pm Next meeting - November 1, 2007 at 7 pm, Main Committee Meeting Room Copy: City Clerk Page 4 Citq 0# Minutes / Meeting Summary Communities Against Violence Everywhere Tuesday, October 23,2007 6 :00 pm Tower Room Attendees: 'Tass Tsakamas, Chair Marisa Carpino, Supervisor, Culture & Recreation Shawna Mutton, Coordinator, Community Sustainability Paul Crawford Rowena Kirk Samantha Teney Regrets: Tasleem Hudani, Vice Chair Tom Melymuk, Director, Office of Sustainability Dianne Surman Kwan Ng The Chair welcomed everyone with a special welcome to Samantha Teney who is taking over Trevor's seat on the committee. 2. Sub- rou U date DRPS - Paul The Ministry of Children and Youth Services has agreed to fund a youth initiative that includes pre-charge diversions and restorative justice conferences. Shawna to forward further information to committee. Durham District School Board - Paul Paul advised that the DOSS is gathering information pertaining to programs in the schools and early identification. A representative from DOSS would be willing to come out to a CAVE meeting to answer any questions. Counselling / Crisis / Health - Rowena Rowena advised that the sub group has met and agreed that Kwan will contact the Durham Community Development Council, Dianne is contacting the Youth Centre and Catholic Family Services. Rowena is gathering information and forwarding the template on as updated. Once more information is gathered, the template will be forwarded on to the committee members. 3. The two youth outreach workers at the Youth Centre are going in to the schools and identifying youth at risk. They also touch base with the families and rovide information on ro rams and services. Process Shawna circulated the process outline template to the committee. Samantha suggested that a sixth step be added entitled "evaluation". The committee agreed with the process outline. Shawna to speak with Janet McPherson to get more information. Shawna to em ail process template to committee Page 1 4. Bud The City of Pickering is putting their budget together now. Marisa advised that it would be advantageous for our committee to have some money set aside for incidentals for 2008. 5. OthefBusiness Programs and services however they are not being utilized. As a committee we have to keep in mind that we are an advisory committee, not the "doers". It is not in our power to set up programs and services. We must find youth representation to sit on the committee. There are more gangs moving in to Durham however the good news is that Durham Regional Police has recognized this and are working on it. We need to identify and get in touch with agencies that assist youth in getting out of gangs. Meeting Adjourned: 7:50 pm Next meeting: Tuesday, November 20 at 6:00 pm in the Tower Room Copy: Mayor Members of Council Chief Administrative Officer Department Heads Division Heads feedback on the process to Shawna before the next meeting. Shawna to speak with the Director, Office of Sustainability to add a line item in the budget for CAVE. Shawna to action Counselling / Crisis / Health group to research Page 2 CiltJ 0# Minutes I Meeting Summary Sustainable Pickering Committee October 23, 2007 Main Committee Room 10:00 am Attendees: Councillor Doug Dickerson (Chair) Councillor Jennifer O'Connell (Vice-Chair) Mayor Dave Ryan T. Melymuk - Director, Office of Sustainability S. Mutton - Coordinator, Community Sustainability G. McGregor - Principal Planner - Policy M. Shim - Recording Secretary J. McGinnis - Durham Sustain Ability Absent: Councillor David Pickles N. Carroll - Director, Planning & Development Danielle Milley - Durham Sustain Ability . Shawna is excited about moving forward with the working groups . The first meeting (Responsible Consumption) is being held this Thursday at 2:00 pm . Staff members have been confirmed for each working group . Jack advised that they are breaking new ground, but trying to keep consistent by having the same mandate and discussions . Managed to have a number of people engaged in the process . Indicators will be identified by the working groups and will be more specific in identifying what we are trying to achieve . Received interest from U of T and UOIT . Only a handful of communities have taken the initiative . Will use the FCM Conference as a door opener . Want to be seen as a leader, having a well thought out and broader plan . With Mayor Ryan as the lead, need to start engaging new residents . Have started to see some new faces (young families and people in their 30s and 40s), but would like to see more Page 1 CORP0228-2/02 · There will be variations based on priorities in Pickering · Need to have a degree of commonality · Working groups will help to balance out indicators and have diversity · Important to re-engage the community · Need to show something concrete as to what the message is and educate and reacquaint people · Suggested using a sustainability score card · Did not apply last year, but feel that we have something to offer this year · Hoping to win application on the Pickering approach · Jack met with JnteJegacy to ask for something more concrete and to advise them that if all of their questions are answered, the Committee will consider Intelagacy's product . Need to be careful about endorsing products until we are sure that they are genuine · Advise potential companies that the Chair and Vice-Chair will review their product/information and make a decision as to if they will be presented to the Committee 4. We Have .the Powerfor Business · Second year application and program mainly funded by the Ministry of Energy · Core partner is Ajax-Pickering Board of Trade and main~y working with Pickering and Ajax · A "We Have the Power" brochure was circulated to members · City of Pickering's name is listed, but there is no requirement for funding . An event will be held in March to have local recognition · Looking at organizing events in conjunction with APBOr . Putting together a small showcase of examples 5. Other Business . Good marketing idea would bE~ to promote in the City's Business Newsletter (e.g. Sustainability Corner with today's___ Page 2 CORP0228-2/02 tip - include a success story) . Make sure that both residences and businesses are included . Engage public and show that there are a multitude of fun ways to be sustainable . Inform the public of their options - e.g. rebates, disposing old appliances, etc. . Include material in new residents/welcome packages . Need to have a central resource for people that do not have computers . Reminder that sustainability is not just environmental, but also social and economic . Hard to convince public regarding recycling when other municipalities are on a different system . Problem with Region of Durham not recycling products that other municipalities are recycling . Suggested that the committee send a fairly strong letter to the Region, signed by the Chair and Vice-Chair, asking for an explanation regarding the ongoing changes to their recycling program. If no response received, engage the media and make sure that we receive answers . Tom advised that he was approached by Peel Region to participate in their April 2008 Energy Summit. This year's theme is sustainability and he has agreed to do a presentation . A nice tie-in and good opportunity to get the word out 6. Next Meetin December 4, 2007 at 10:00 am Meeting Adjourned: 11 :30 am Copy: Members of Council CAG Directors Division Heads Managers Page 3 CORP0228-2/02 Citq 0# Minutes WA TERFRONT COORDINATING COMMITTEE October 25, 2007 7:00 pm Main Committee Room Attendees: Councillor O'Connell, Chair Councillor Dickerson, Vice-Chair Pat Korol David Steele Craig Bamford Jim Dike Kevin Tower David Stone Ron Taylor, Coordinator, City Development Marla Shim Linda Roberts, (Recording Secretary) Regrets: Mayor Ryan Steve Holt Chandra Gocool 1.0 Welcome & Introductions Councillor O'Connell welcomed everyone and introduced Marla Shim, Executive Assistant. She explained Marla would be assisting her in any follow up until such time as a new staff representative has been appointed. 2.0 Approval of Minutes Minutes of the September 27, 2007 meeting. Moved by Craig Bamford Seconded by Pat Korol Carried 3.0 York Durham Sewaqe System (YDSS) Expansion Councillor O'Connell indicated that Ron Taylor, Coordinator, City Develo ment was here toni ht to hel answer an uestions with Page 1 CORP0228-2/02 respect to the plans for the trail expansion. She also indicated she had printed off pictures from her walk, which were passed around to the members. Craig Bamford provided an update on their walking trip along the Trail. Concerns and recommendations for enhancements are noted as follows: · Needs to be proper road access for area · Tremendous potential here with minimal expenditure . Parking for 12 cars is suitable for now, can always add more on later . West end has very nice bush areas, good effort put into cleaning up the area and straightening the trail · Suggested that it would be helpful to have the plans on hand when walking the trail · Plantings exist on berms as well. The more plantings, the more solid it becomes · Main area of concern is the pond. There is no water circulation, water becomes stagnant, breeding ground for mosquitoes · Water in Frenchman's Bay is very low due to the drought we have experienced this year, creating evaporation, stagnant water with no water flow. It was suggested a fountain with spray could be installed. . Remove steel stakes . 2nd access point Montgomery Road going east towards Ajax . Walk becomes less pleasant as you head towards Montgomery Road . Any further development is non-existent with exception of the water pollution plant Ron Taylor provided an overview of the City's position for those not present at the last meeting. . Immediate value for road allowance . Clarify areas of interest to bring forward to Council . Outlined three specific areas: future use and retrofit of heritage house; work with Committee and staff to open road from Montgomery Road to Ajax border; and the paving of Frisco Road & providing a minimum of 12 parking spots I ----_..._._-----~ Page 2 CORP0228-2/02 CORP0228-2/02 Councillor O'Connell stated that we need to be clear on the boundaries. Discussion ensued on land ownership. The Committee should also make recommendations as to how much public parkland the City should retain. It was suggested there needs to be a sub-committee to come up with an overall plan, to include the principle elements for the trail, which can be taken to City staff to negotiate with TRCA in order to finalize. Further trail enhancements were discussed as follows: . Improving the pond area with additional vegetation and providing water circulation within the pond Additional benches going the entire distance possibly in steel 10 picnic tables in close proximity to parking lot, between the trail and waterfront. Should continue on from Ajax border and look consistent Remove barb wire fencing Black chain link fencing should be changed, moved farther back from trail, be consistent with what exists to the west Lighting - low level, more for safety purposes BBQ pits - could be in conjunction with picnic tables Look into what was done in Whitby with white lines on the trails depicting distance. This would be very useful in emergency situations as well as riders for marking distance Should be suggested to Waterfront Regeneration Trust to do the entire trail system. Steve to look into . . . . . . . . Discussion ensued on the types of benches. Councillor O'Connell1 suggested all natural wood for a consistent feel, easier to maintain. This would continue the theme of naturalization - blend in with nature. She also stated the need to have them cemented into the ground. Further recommendations were made as follows: . Ask Region's to do cleanup of the shoreline . Overgrown weeds in area . Condition of paved path is good, some areas do need improvement . Need to watch the distance when considering future plantings with respect to the root system of the trees by maintaining a buffer zone . Steps need to be redone I · Paint railings on look out rails Page 3 Garbage cans - possibly wood look containers, have them spread out and cemented into the ground Committee needs to review different design types for benches, BBQs, and garbage cans next year. Discussion ensued on boundaries for different design areas. Staff to prepare a preliminary draft plan with detailed drawings for Committee to review prior to submission. Ron confirmed there Ron Taylor to action has been nothing sent to date to the Region. It was the consensus of the Committee that we come back with draft conceptual drawings at the January meeting. Heritaqe House Discussion ensued on potential uses. The following points were made: · House requires major work, but lots of potential · Use as washroom facilities for now - amenities are needed along the trail · Existing location is fine · Three season building - will not be maintained in the winter months · No city dollars to be spent . Community use of the building is doubtful 6.0 Next Meetinq: Discussion ensued on meeting dates. It was the consensus of the committee to keep our next scheduled date of November 21,2007 and to not hold a meeting in December. A tentative date of January 17, 2008 was set for next year. 7.0 Other Business Councillor O'Connell noted that Richard Holborn would be invited to attend our November 2151 meeting to provide an update with respect to the Stormwater Management Master Plan for Frenchman's Bay. She also noted that we would be inviting Professor Wells of the University of Toronto to our January meetin as well. Page 4 CORP0228-2/02 David Steele provided an update on the Frenchman's Bay study. He indicated he hopes to get a copy of the report from Professor Wells. He suggested we may want to pass along information from this study to the people involved with the Environmental Assessment. The Fairport Beach Community Association would like to donate funds for a butterfly garden (where the new trail and the old trail meet) Moved by Craig Bamford Seconded by Jim Dike That the Committee confirm with Toronto Region Conservation Authority (TRCA) the lease agreement with Scudellari to confirm the expiration date of the lease and future community usage by the City for public and Waterfront purposes. Carried 8.0 Adjournment 8:50 pm Meeting Adjourned Copy: Members of Council Chief Administrative Officer Directors Division Heads Page 5 CORP0228-2/02