HomeMy WebLinkAboutCS 34-07
REPORT TO
EXECUTIVE COMMITTEE
Report Number: CS 34-07
Date: September 10, 2007
From:
Gillis A. Paterson
Director, Corporate SeNices & Treasurer
Subject:
Formal Quotations - Quarterly Report and Chief Administrative Officer
Approvals
Recommendation:
That Report CS 34-07 of the Director, Corporate SeNices & Treasurer regarding Formal
Quotations - Quarterly Report and Chief Administrative Officer Approvals be received
for information.
Executive Summary: Council approved the Purchasing Policy on November 5,
2001 which includes a request to have a summary of contract awards arising from the
formal quotation process be forwarded to Council as information only on a quarterly
basis. This report covers the second quarter ended June 30, 2007. Also included for
the information of Council are those projects that were undertaken with the approval of
the Chief Administrative Officer (CAO) as provided for in the Policy.
Financial Implications: Not applicable
Sustainability Implications: The City purchased two (2) Hybrid SUV Vehicles to be
used by Municipal Property & Engineering.
Within the Durham Region Co-operative Duplicating Paper contract, the City has
multiple choices available in the purchase of paper products that are manufactured
utilizing environmentally responsible processes. Some examples are:
. duplicating paper comprised of 100% post consumer waste
. "EcoLogo" certified paper products
. chlorine free manufacturing process
. Forest Stewardship Council (FSC) certified fibre.
. manufactured paper products using biogas energy
Report CS 34-07
Date: September 10, 2007
Formal Quotations - Quarterly Report and
Chief Administrative Officer Approvals
Page 2
1 3
The Sustainable Neighbourhood Plan, Floodplain analysis and design proposals for the
Civic Complex Courtyard and Esplanade Park were also approved.
Background: In accordance with Purchasing Policy Item 04.06, a summary of
contract awards arising from the formal quotation process is provided herein for the
information of Council.
The City's Purchasing Policy (PUR 10) 04.04 requires that informal quotations be
obtained if possible for purchases between $5,400 and $27,000 and shall be so
documented. Section 04.09 stipulates that where the policy has not been followed, the
CAO may provide the approval of the requisite spending authority, based upon a written
explanation by the Department Head, and subject to the Treasurer's approval of the
funding. Council must be advised of any such approvals. Information on these
approvals can be found in the second part of this report.
Formal Quotations Summary
April 1 ,2007 to June 31,2007
PST Included / GST Extra (unless stated otherwise)
Walkway & Morality Lighting - various
0-12-2007 locations $56,132.00 Work in progress
April 23, 2007 Vendor:
Zuron Construction Inc.
0-14-2007 Road Reconstruction on Trellis Court $72,794.15 Complete
Ma 28, 2007 Vendor: Di -Con International Ltd.
0-20-2007 Brands Court & Helen Cres. Asphalt $45,760.00
May 18, 2007 Overlay Complete
Vendor: Furfari Pavin Co. Ltd.
0-22-2007 Boardwalk Repairs at Beachfront Park $27,065.00
April 18, 2007 Vendor: Forest Fence & Deck Complete
Com an Ltd.
0-23-2007 Tractor $35,629.20 Received
A ril 24, 2007 Vendor: Hutchinson Farm E ui ment
0-25-2007 Supply & Place Overlay Asphalt-Finch $46,565.00 Work to start week
Avenue
June 8, 2007 Vendor: Mo al Construction Limited of August 7, 2007
Supply Material/Services for Pavement
0-26-2007 Markings Applications. $21,799.65 Ongoing
June 6, 2007 Vendor: K.D.N. Pavement Markings
Ltd.
Report CS 34-07
Formal Quotations - Quarterly Report and
. Chief Administrative Officer Approvals
----1-4
Date: September 10, 2007
Page 3
0-27-2007
April 23, 2007
0-28-2007
Ma 18, 2007
0-32-2007
June 13, 2007
0-38-2007
June 21, 2007
0-39-2007
May 25,2007
0-40-2007
June 19, 2007
0-41-2007
June 6, 2007
T -220-2006
May 1 , 2007
02007-1
April 12, 2007
Goose Control and Egg Oiling
Program
Vendor: Hawkeye Bird Control (Egg
Oiling Program)
Bright Wings (Goose Control
Program)
Two (2) Ford Escape Hybrid SUV's
Vendor: Formula Ford Sales
Supply & Delivery of LCD Displays &
PCs
Vendor: Thin Technolo ies
Supply, Install & Commission Ammonia
Compressor - Delaney Rink
Supply & Installation of Teknion
Expansion Office Furniture for Firehall
5 Addition
Vendor: SCllnteriors
Stump Removal, Supply, Delivery &
Planting of Trees
Vendor: Cressman Tree Maintenance
Two (2) Pickup trucks
Vendor: Donwa Ford Sales
Cooperative tender for Supply,
Retreading, Repair & Disposal of Tires
& Tubes
Host: Region of Durham
Participants: Region of Durham,
Oshawa, Clarington, Whitby,
Pickering, Ajax
First year of a five year contract
May, 1, 2007 to Apr. 30, 2008
Vendor: Tirecraft/Attersle Tire
Cooperative tender for Supply and/or
Delivery of Various Aggregates
Host: Municipality of Clarington
Participants: Region of Durham,
Oshawa, Ajax, Pickering, Clarington
One year only
April 1 , 2007 to March 31, 2008
Vendor: T.H. Fors he Haula e
Egg Oiling
Program -
$2,380.00
Goose
Control
Program
$14,400.00
GST Extra
$68,212.80
$9,325.12,
$24,960.00
$53,797.26
$20,790.00
$65,804.40
Egg Oiling Program
Year 1 from April 16
to June 22
Goose Control
Program Year 1
from April 23 to
August 3
Expected delivery
Au ust 30, 2007
Received
Installation to be
completed by
Au ust 31,2007
Scheduled for
installation July 9,
2007
On going work
Expected delivery
Au ust 8, 2007
Various unit Ongoing, operating
costs in 2007 and
prices 2008
Various unit Ongoing, operating
costs in 2007 and
prices 2008
Report CS 34-07
Formal Quotations - Quarterly Report and
Chief Administrative Officer Approvals
Reference No.
Award Date
[)E)$cription
Cooperative Tender for Catch Basin
Cleaning Services
Host: Region of Durham
Participants: Region of Durham,
Q-207-2006 Uxbridge, Clarington, Pickering, Brock
April 10, 2007 and Scugog
First year of a three year contract
May 1, 2007 to April 30, 2008
Vendor: Superior Catch basin Service
Ltd.
Cooperative Tender for Supply &
Delivery of Duplicating Paper and
Coverstock
Host: Town of Whitby
Participants: Region of Durham,
Clarington, Whitby, Lakeridge Health,
Brock, Uxbridge, Durham Board of Ed;
Scugog, Ajax, Durham Non-profit
Housing, Durham College, Oshawa,
Pickering
Second year of a three year contract
March 1, 2007 to Feb. 28, 2008
Vendor: Buntin Reid
Cooperative Request for Proposal for
Supply & Delivery Janitorial and
Sanitary Paper Supplies
RFP-2007-1 Host: Municipality of Clarington
June 29,2007 Participants: Whitby, Clarington,
Pickering
Year 1: July 1, 2007 to June 2008
.. Vendor: Swish Maintenance
Cooperative Tender for Office
Supplies and Printer Toner Products
Host: Region of Durham
Participants: Region of Durham, Ajax,
T -329-2006 Pickering, Durham Housing Co-op,
June 28, 2007 Whitby, Oshawa, Clarington, Uxbridge,
Scugog
Year 1: July 1, 2007 to June 2008
Vendor: Corporate Express Canada
Inc.
W01-2006
April 1, 2007
Date: September 10, 2007
Page 4
1 5
Award
..~I~
..
....
Various unit Ongoing, operating
costs in 2007 and
prices 2008
Various unit Ongoing, operating
costs in 2007 and
prices 2008
Various unit Ongoing, operating
costs in 2007 and
prices 2008
Various unit Ongoing, operating
cost in 2007 and
prices 2008
Report CS 34-07
Formal Quotations - Quarterly Report and
Chief Administrative Officer Approvals
1 6
Date: September 10, 2007
Page 5
Chief Administrative Officer Approvals
July 24,
2007
July 11 ,
2007
July 11,
2007
June 14,
2007
Security Cameras
Don Beer Arena -
Checkpoint
Communications
Pickering Civic
Complex
Humidification
Systems
Replacement for Air
Handling Units -
Totten Simms
Hubicki (TSH)-
Consultant for
Mechanical
specifications and
desi n
Pickering Civic
Complex -
Additional Security
Cameras -
Checkpoint
Communications
Cosburn Giberson
Landscape-
Pickering Civic
Complex-Design
proposal for
renovations to the
Civic Complex
Courtyard
($15,500); & Master
Plan for the
Esplanade Park
$7,500 .
$20,000
$18,925
$20,000
$23,000
Checkpoint Communications have installed
security systems and cameras at the
Pickering Civic Complex, Pickering
Recreation Complex, East Shore
Community Centre and Petticoat Creek
Community Centre. Approval to proceed
with installation at Don Beer arena will
ensure an integrated system and avoid
potential performance, configuration,
reliabilit and warran issues.
TSH is preparing specifications in order for
the City to prepare a Request for
Quotations to undertake the replacement of
the air handling units in the Civic Complex
in October.
Checkpoint Communications have provided
security cameras for the Civic Complex and
other facilities in past years. This is in
reference to approval to install additional
cameras in the Civic Complex.
Approval based on their expertise and past
work for the Civic Complex and Esplanade
Park.
Report CS 34-07
Date: September 10, 2007
Formal Quotations - Quarterly Report and
Chief Administrative Officer Approvals
Page 6
1 7
May 14, Marshall Macklin
2007 Monaghan to
conduct a
Floodline
Analysis - Pine
Creek - Town
Centre West
The initial floodplain map for this area
was prepared by TRCA. The TRCA map
was further analyzed by the Engineering
firm AM Candaras) retained by Home
Depot and a revised floodplain map was
generated and approved by TRCA with
removed most of the Home Depot lands
from the floodplain. However, the revised
mapping still identified a significant
amount of land within the Town Centre
West development area as falling within
the floodplain. Marshall Macklin
Monaghan (MMM) is currently working for
the City on the Frenchman's Bay which
includes the Pine Creek watershed.
MMM is able to use information already
collected to undertake the additional
floodplain analysis, and the Master Plan
project will benefit from the additional
analysis conducted on the sector of Pine
Creek.
To assist with plain language editing,
messaging and promotion of the
Sustainable Neighbourhood Plan. Ms.
Campsie has the unique background in
both planning and writing.
May 2, Hammersmith $15,000
2007 Communications
- Phillippa
Campsie-
Sustainable
Neighbourhood
Plan Pro'ect.
Attachments:
Not applicable
Report CS 34-07
Date: September 10, 2007
Formal Quotations - Quarterly Report and
Chief Administrative Officer Approvals
1 Q
IV
Page 7
Approved I Endorsed By:
Vera A. Felgem cher
Manager, Supply & Services
C.P.P., CPPO, CPPB, C.P.M., CMM III
~~~~
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:vw
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Counci
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