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Home My WebLink AboutSeptember 25, 2007 Cillf o~ Minutes I Meeting Summary Communities In Bloom September 25, 2007 9:30 am Main Committee Room Attendees: John Hannah, Superintendent, Municipal Operations (Co-Chair) Tom Melymuk, Director, Office of Sustainability (Co-Chair) Steve Reynolds, Division Head, Culture & Recreation Lynn Winterstein, Manager, Marketing & Business Development Judy Hodgson, Manager, Customer & Administrative Services Tina Tays, Supervisor, Marketing, Research & Communications Marisa Carpino, Supervisor, Culture & Recreation Shawna Mutton, Coordinator, Community Sustainability Doris Chee, Coordinator, Landscape & Parks Development Jody Morris, Coordinator, Marketing & Revenue John Coyle, Supervisor, Parks & Roads Operations Chantal Whitaker, Coordinator, Environmental Awareness Programs Rob Gagen, Foreperson, Parks & Property Karen Emmink, Pickering Public Library Carol Redmond, Administrative Assistant I, (Recording Secretary) Absent: Tyler Barnett, Senior Planner, Site Planning Scott McKay, Coordinator, Parks & Property Infrastructure Tom congratulated Committee Members for their efforts on the successful inaugural year of CIB Committee Members provided the following comments: · it is not often that a municipality receives 5 blooms in the first year · it was suggested that the City would be better prepared to go national after at least 2 years receiving 5 blooms · Council has decided not to go to the next level next year if invited · next year, focus on what the City needs to improve on, not necessarily an expansion Page 1 CORP0228-2/02 Lynn distributed the 2007 Provincial Evaluation form to all Committee Members · A synopsis of the evaluation along with photos has been posted on the website 2. October 15 Council Meetin I CIB Video Councillor Mclean would like to make an announcement or presentation in the form of a 3-5 minute DVD at the October 15 Council Meeting All Tom to review format with Councillor Maclean and decide who will lead the presentation A discussion ensued regarding the format of the presentation. It Judy to action was decided that a PowerPoint presentation with photos of the entire event would be more effective than a DVD · speaking notes need to be prepared · need volunteers to review 30 hours of video · suggestion was made to have DVD done professionally · DVD will have multiple uses, events, sustainability, website, spring event, kick-off event in the new year · need to promote CIB on road signs, not the gateway signs · Signs should have logo and say 'Provincial winner' as opposed to '5 blooms' as people don't know what '5 blooms' mean 3. October 29 Wl"a...lJ Event Lynn distributed a draft layout of event and advised Committee Members of the following: · Astro-turf should cover the small staging area · PTC will provided chairs and banquet tables . City will rent fencing · food to be served at the back preferably on round tables · would like to use 7-8 round tables from the O'Brien Room · would like to engage PineRidge again to make event more attractive · possible guest speaker - Frankie Flowers, CityTV · will ask Mark Dailey of CityTV to MC CORP0228-2/02 Tina to action Tom to set up meeting and invite others Lynn to provide artwork to John H., John H. to order signs John H. to find out how many signs are involved All Steve R. to investigate Page 2 A discussion ensued with respect to what the 7 schools should be recognized for and it was decided that if possible, the winning school should receive a CIS plaque. If the plaque is not available in time, then a certificate will suffice · Committee Members will be invited, 11 :00 am -1 :00 pm, will include lunch · looking for volunteers - set-up 9:00 am 5. Next Meetin November 2007. Date to be determined 6. Other Business Committee Members suggested the following: · advertise Provincial win in SNAP Publication · advertise in next City Services & Leisure Guide · Community Page Ads · important to recognize sponsors this year in hopes of attracting new sponsors next year · invite sponsors to the October 15 meeting · invite Metroland to be a media sponsor - donate ad space · update kick-off sign and use at the October 15 meeting · need to review budget for next year · thank you letter to judges from Mayor Ryan and Co-Chairs should be sent out Meeting Adjourned: 11 :40 am Copy: Mayor Ryan Councillor McLean Chief Administrative Officer Directors City Clerk Division Head, Municipal Property & Engineering CORP0228-2/02 John H to provide Lynn with sizes. Lynn to provide artwork to John H., John H. to order plaque Marla to email invitation of Advisory Committee, Carol to email Technical Committee Tom to investigate, Marla to action John H. and Lynn to bring expense sheets to next meeting Mark Guinto to action Page 3