HomeMy WebLinkAboutSeptember 17, 2007
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Minutes I Meeting Summary
Communities In Bloom
Advisory Committee
September 17, 2007
11 :00 am
Main Committee Room
Attendees: Mayor Dave Ryan, City of Pickering (Co-Chair)
Bill McLean, City of Pickering (Co-Chair)
Tom Quinn, City of Pickering
Tom Melymuk, City of Pickering
John Hannah, City of Pickering
Steve Reynolds, City of Pickering
Lynn Winterstein, City of Pickering
Marisa Carpino, City of Pickering
Alan Arsenault, Pickering Town Centre
Dorsey James, Sculptor
Gail Lawlor, Durham Sustain Ability
Jim McCafferty, Durham Separate School Board
Lorna Murphy, Pickering Town Centre left the meeting at 11 :55 am
Larry Noonan, Altona Forest Stewardship Committee
Julie Oakes, Bloomers & Britches
Sigrid Squire, Pickering Horticultural Society
Marla Shim, City of Pickering (Recording Secretary)
Absent:
Mike Bender, Toronto Region Conservation Authority
Chris Braney, Durham District School Board
Kathy McKay, Ajax-Pickering Board of Trade
· Mayor Ryan welcomed everyone to the meeting and gave
the great news that the City of Pickering was awarded Five
Blooms at the 2007 Communities In Bloom Ontario Awards
Conference. In addition, we also received an Environmental
Awareness Award. He expressed just how proud he is of
the City of Pickering and gave a big thanks to CIB Advisory
Members, staff, corporate sponsors and all who contributed
towards the success of the event. Decisions will now have
to be made regarding next year and whether we should go
national
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· Councillor McLean gave his thanks to all those who
contributed by working hard and doing such a wonderful job.
He felt that the awards presentation was a super event and
was very proud to be a part of it
· Tom Quinn gave his congratulations and thanks and said
that he takes his hat off to everyone for the well-done job.
He is aware that there are improvements to be made for
next year
· Larry gave regrets for Mike Bender who was unable to
attend today's meeting, due to a funeral. Mike asked that
Committee members be assured that the TRCA will be fully
supportive and committed to next year's participation in the
competition
2. Woodstock Awards Celebration
· John said that it was a great team effort and hard work by
everyone involved. He knew we had done well because of
the judges' enthusiasm. They had a tremendous time and
remarked on the great hospitality received from the City of
Pickering. He was thrilled to have Councillor McLean and
other staff members present at the Awards and felt that the
icing on the cake was winning the environmental award.
3.
Initiatives a
ndations for 2008
. Copies of the judges evaluation form were distributed to
members
· John reviewed the contents of the form and explained the
rating of the various categories in detail
· Arrangements will be made to have presentations and to
formally recognize Advisory Members and staff at the
October 15th Council meeting
· Lynn also reviewed the evaluation form to make sure that
the special notes were captured
· Members are requested to read and digest the data from the
forms before coming back with their ideas/suggestions for
improvements to next year's competition
· Larry suggested mentioning the rare trees
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Marisa will arrange to
have the awards
information added to
the Community Page
Lynn will circulate
copies to Members of
Council, Directors and
Departments Heads
A letter will be sent to
the judges thanking
them for their
comments and
suggestions
A phone call and
follow-up letter will be
mailed to sponsors to
inform them that the
City has won the two
awards
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· It was agreed that the October 29th wrap-up event will be a
luncheon and presentation for the community, sponsors and
garden competition winners
· Lynn estimated that it will cost approximately $5,000 to host
the event
· Suggested having a guest speaker to give tips/ideas on
preparing gardens for the winter
· Will prepare a 3 to 5 minute video presentation to have as a
memento next year, and a slide show for the Council
meeting on October 15th
· Alan suggested displaying the announcement at the
Pickering Town Centre's Guest Services until the end of
October (before Christmas decor) to showcase to the public
· Involve students to have a more interesting and newsworthy
story
· Staff team will gather once again to brainstorm ideas and
start planning for next year's competition
· A suggestion was made to have the next Advisory
Committee meeting after the October 29th event
5. Next Meetin
To be determined
6. Other Business
· Councillor Dickerson dropped in to give his congratulations
· Julie advised that Bloomers and Britches are organizing a
garden event that is being held in the O'Brien Room on the
first Saturday in February. It will be a great opportunity to
encourage people to become involved in next year's
competition
· The Horticultural Society will work with staff on improving
the method of scoring the garden competitions
Sigrid will work out the
details
Meeting Adjourned: 12:15 pm
Copy: All Members
Chief Administrative Officer
Directors
City Clerk
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