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Home My WebLink AboutOES 42-07 CitLf (1~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 42-07 Date: October 9,2007 57 From: Everett Buntsma Director, Operations & Emergency Services Subject: Pickering Soccer Club _ Ontario Trillium Foundation Grant Application Requirement - File: A-2130-001-07 Recommendation: 1. That Report OES 42-07 of the Director, Operations & Emergency Services regarding a Pickering Soccer Club Ontario Trillium Foundation Grant Application be received; 2. That Council acknowledges to the Ontario Trillium Foundation that the Pickering Soccer Club project to upgrade an existing soccer pitch with artificial turf, will be permitted to remain at Kinsmen Park for a period of ten (10) years; and 3. That in the event a sublicence agreement is required by the Trillium Foundation, Council approve a new sublicence agreement between the City of Pickering and the Pickering Soccer Club that is in the form and substance. acceptable to the Director, Operations & Emergency Services and City Solicitor. Executive SummarY: The Pickering Soccer Club is preparing an Ontario Trillium Foundation Grant Application for funding to upgrade an existing outdoor soccer pitch. at Kinsmen Park with artificial turf. One of the conditions of the grant requires the City to acknowledge that the artificial turf will be permitted at this location for at least five (5) years. The life span of the artificial turf is approximately ten (10) to twelve (12) years. If a grant is approved, the Trillium Foundation may require the Pickering Soccer Club to enter into a five (5) year lease agreement for use of this artificial turf outdoor soccer pitch. Financial Implications: A $50,000 commitment has been received from the Pickering Soccer Club for this project. Report OES 42-07 October 9, 2007 Subject: Pickering Soccer Club 58 Ontario Trillium Foundation Grant Application Requirement Page 2 In addition, Pickering Soccer Club are eligible for a maximum $150,000 Ontario Trillium Foundation Grant. The Director, Operations & Emergency Services will be considering the upgrading of an existing outdoor soccer pitch at Kinsmen Park to artificial turf (approximately $500,000 - $700,000) in the 2008 Capital Budget submission for Council's consideration. Sustainability Implications: Upgrading an existing outdoor soccer pitch to artificial turf will allow for Pickering Soccer Club to continue to encourage the development of active, healthy lifestyles through the provision of high quality programs as well as expand the numbers, capacity and quality of their programs. Background: The Pickering Soccer Club are preparing an Ontario Trillium Foundation Grant Application for funding to upgrade an existing outdoor soccer pitch at Kinsmen Park with artificial turf. The Pickering Soccer Club is a not for profit organization whose purpose is to develop the individual abilities of each soccer player for the purpose of improving his/her enjoyment of soccer. During the past 28 years, the Pickering Soccer Club has enjoyed . a remarkable degree of success offering both competitive and house league programs for youth aged 5 to 19. Existing programs serve over 4,000 youth. In order to meet the Pickering Soccer Club's growing need for more and better quality soccer pitches, especially for the premier level teams, they have requested upgrading one of our existing soccer pitches to an artificial surface. An artificial turf outdoor soccer pitch will facilitate the Pickering Soccer Club's ability to: · train longer into the outdoor season (e.g. the winter of 2006/2007 they could have continued training outdoors into early January with such a facility) . · provide a high quality pitch to host Ontario Cup and/or Robbie Tournament games · provide for their Premier teams (Ontario Youth Soccer League, Ontario Women's Soccer League, Ontario Soccer League) to host league games on Artificial turf requires no mowing, watering, fertilizing, resodding or reseeding. . Regular maintenance involves brushing and occasional vacuuming using special equipment. CORP0227-07/01 revised Report OES 42-07 October 9,2007 Subject: Pickering Soccer Club Ontario Trillium Foundation Grant Application Requirement Page 3 59 Total project costs are estimated to be $500,000 - $700,000. The Pickering Soccer Club have committed $50,000 for this project. In addition, the Club are eligible for a maximum $150,000 Ontario Trillium Foundation Grant. The Director, Operations & Emergency Services will be proposing the upgrading of an existing outdoor soccer pitch at Kinsmen Park to artificial turf in the 2008 Capital Budget submission for Council's consideration. One of the conditions of the grant is that the Pickering Soccer Club provide the Trillium Foundation with a copy of a five (5) year lease agreement for use of this soccer pitch. The lifespan of the artificial turf is approximately ten (10) to twelve (12) years. The grant condition may be satisfied by way of the City of Pickering's acknowledgement that the artificial turf will be permitted to remain at its location for a period of at least ten (10) years or a sublicence agreement may be required. The lands (Kinsmen Park) on which the Pickering Soccer Club project are located are licenced to the City of Pickering by Ontario Power Generation. Attachments: 1. Letter from Pickering Soccer Club dated September 20,2007. SR:/g Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Cit Solicitor Recommended for the consideration of Pickering Ci C // c... CORP0227-07/01 revised N' ___,~ 4i>... L ACHi'1E!\rr#. . \\ o~s 4Z~o7 PICKERING SOCCER CLUB 1735 BAYLY STREET UNIT 14 PICKERING, ONTARIO L1W 3G7 TEL - 905-831-9803 FAX - 905-831-8968 E-MAIL mainoffice@pickeringsoccer.ca City of Pickering One the Esplanade Pickering, Ontario, L 1V 6K7 Attn: Stephen Reynolds Division Head" Culture and Recreation September 20, 2007 Dear Stephen: In response to your inquiry regarding possible contributions from the Pickering Soccer Club (PSC) in participation in the replacement of the natural turf at Kinsmen Large soccer pitch with artificial turf, we are prepared to commit up to $50,000 in addition to any grants and/or sponsorship funds that may become available. These monies are being reallocated from our Indoor Facility fund towards this new, outdoor and required project. In addition to replacing the turf we also request that portable nets, new player benches, spectator bleachers, comer flags, signage (no food, no gum, no golf, etc), scoreboard and new, higher fencing (minimum 8 feet high on east/west sides and 12 feet high on north/south ends) be installed. Our Business Manager, Shelly Augustin, will continue to look for grants and/or sponsorship opportunities to assist in funding all or portions of this project (eg; looking fqr a sponsor to supply the scoreboard). We look forward to this upgraded, soccer only, pitch/facility as we continue our partnership with the City of Pickering in creating new and better facilities for our soccer community. On behalf of the Pickering Soccer Club I want to, once again, express our appreciation for the efforts everyone at the City is doing to ensure our existing facilities are well maintained and in working towards new and improved facilities, such as Kinsmen Large and the proposed Indoor Facility. Yours in Soccer ...r.:::? ~ C~~"(--- Carl Pearce, President Pickering Soccer Club ---....~