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HomeMy WebLinkAboutJune 14, 2007 Cilq o~ Minutes I Meeting Summary Pickering Museum Village Advisory Committee June 14, 2007 6:00 pm Redman House Program Centre / Site Meeting Attendees: Laura Drake, Chair Bill Weston Paul Savel Rose Cowan Pat Dunnill Sean Byrne Bill Utton Stephen Reynolds, Division Head, Culture & Recreation Katrina Pyke, (Acting) Education & Collections Officer Carol Redmond, Recording Secretary Regrets: Bill McLean, Regional Councillor - Ward 2 Kees van der Vecht Marisa Carpino, Supervisor, Culture & Recreation Mandy Smiles, Education Instructor 1.0 Welcome & Introductions Laura welcomed members and thanked them for coming 2.0 A roval of A enda All Motion Moved by Bill Utton Seconded by Paul Savel - That the agenda of June 14,2007 be approved CARRIED 3.0 A roval of Minutes - A ri119, 2007 All Motion Moved by Paul Savel Seconded by Rose Ann Cowan - that the minutes from the April 19, 2007 meeting be approved CARRIED Page 1 CORP0228-2/02 4.0 Updates Item / Ref # Site Katrina advised committee of the following: site looks great painting has commenced on Blacksmith Shop & Miller Cole House site to be re-Ieveled week of June 18, 2007 road repairs have commenced log replacement is going ahead Steve advised that committee that pursuant to a recent provincial government initiative, a request for two defibrillators for the Pickering Museum Village has been made to Base Hospital, decision to be made by end of June. Events Tapestry Paul advised committee that event went well 217 visitors food vendors were successful de-centralizing entertainment went well Oddfellows' Hall entertainment was poorly attended, most visitors didn't venture past Miller Cole House some groups arrived late - revisit an earlier start time next year need more assistance with take-down - Katrina advised that Marisa is looking for City support for set-up and take-down Community group survey has been distributed, follow up meeting has been scheduled Pat reported on map activity Pat to send suggestions to Paul for next year Steam Up Katrina advised committee of the following: event went well despite the weather 230 people, little more than last year many new volunteers lots of good comments Whodunit Mandy is looking for volunteers snow fencing must be installed in picnic area as wine is being sold. Page 2 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Education Katrina advised committee of the following: School tours have surpassed projected numbers, a school from Brampton toured the facility with rave reviews A discussion ensued regarding the fees and charges and it was decided that staff will review education fees and charges and will make recommendations to Council. Collections Sean advised that back up will not be a problem as computers are linked to the City - will make use of current software Mandy Smiles and Sarah Gittens have developed a training workshop on collection management for volunteers Historica Katrina advised that the event was very organized and well received by those present Foundation: Pat advised committee of the following: has met with contractors regarding requests for quotations closing date for quotations is June 26 foundation work can begin after Communities in Bloom Judges Tour on July 26 identified that original specs did not take into consideration the addition of accelerants to the concrete PMV will be in limited operation while work is being done Steve advised that John Rutledge would add an addendum to add accelerant. An approximated 10 day process proposed to be completed July 30-Sept 10 Foundation discussed next phase of restoration, they would like tenders to go out in the Fall 2007 Steam Barn Laura advised that meeting with Trillium Foundation went well grading behind Steam Barn has been completed CORP0228-2/02 Page 3 Item / Ref # 5.0 6.0 Details & Discussion & (summary of discussion) All All Paul to investigate the idea of the cultural partners providing music during the summer months Katrina to sent 2008 event dates to Laura by August for vetting by the committee. 7.0 Ad"ournment Laura Next meeting, Thursday, September 20,2007 at 7:00 pm., Main Committee Room, City Hall. Budget Meeting also scheduled for October 18, 2007, Main Committee Room, City Hall. Work Plan Committee reviewed and amended 2006-2010 Work Plan Motion Moved by Paul Savel Seconded by Bill Weston - That the Work Plan be sent to the clerk and Council CARRIED New Business Laura Drake asked committee members for suggestions on how to increase the number of visitors to the Museum Suggestions are as follows: Film Nights invite cultural partners to sponsor a music day Greenwood walk - invite residents to an historic walk Advisory committee needs more members use advertising racks at Museum to promote Advisory Committee 2008 Event dates Printing Press A discussion ensued regarding the Printing Press Motion Moved by Pat Dunnill Seconded by Bill Utton that the Printing Press be accessioned CARRIED Meetin ad'ourned at 8:40 m Copy: City Clerk Attachment CORP0228-2/02 Page 4