The URL can be used to link to this page

Home My WebLink AboutCS 25/00 - REPORT TO COUNCIL FROM: Gillis A. Paterson Director, Corporate Services & Treasurer DATE: December 13, 2000 REPORT NUMBER: CS 25-00 (AMENDED) SUBJECT: 2001 Interim Spending Authority RECOMMENDATION: That Report No CS 25-00 of the Director, Corporate Services & Treasurer be received and that: 1. the 2001 Interim Operating Expenditures be approved at 50% of the prior years' budget including exeptions as contained in Attachment 1, pending approval of the formal 2001 Current Budgets by Council; 2. the 2001 Interim Capital Appropriations (pre budget approvals) as contained in Attachment 2 be approved; - 3. pre Budget approval be given to the Library to the change in complement from one Part Time staff to one Full Time staff and the hiring of two Part Time contract positions necessary for the opening of the new Petticoat Creek Branch in early 2001, as contained in Attachment I with an estimated incremental cost for the period January 1, 2001 to June 30, 2001 of $23,000; . 4. pre budget approval be given to the Operations and Emergency Services Department to the following increases in complement due to the opening of the community center portion of the Petticoat Creek facility; and, Position Annual Salary Interim Spending ($) ($) One Full-Time Recreation Programmer 39,526 20,000 Part-Time Y orith Leaders 16,821 8,500 Part-Time Youth Coordinators 15,507 7,800 Part-Time Facilitv Security Guards 40,706 20,850 One Full-Time Facility Maintenance Person 45,705 23,000 5. the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. ORIGIN: - Director, Corporate Services & Treasurer AUTHORITY: The Municipal Act, RSO 1980, as amended Report to Council CS 25-00 (AMENDED) Date: December 13,2000 - Subject: 2001 Interim Spending Authority Page 2 FINANCIAL IMPLICATIONS: Adoption of interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization for the payment of salaries and wages and such other accounts as may be necessary for normal day to day operations of the City. This year certain capital expenditures are also being submitted for pre budget approval. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the detail appropriations as approved by Council. EXECUTIVE SUMMARY: Not applicable BACKGROUND: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budgets are adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. - The 2000 Current budget was considered by Council in February, 1999. Fiscal year 2001 may prove to be as challenging as 1998 and/or 1999 due mainly to Bill 140 and its impact on taxation. Therefore, we are seeking approval to provide for interim spending authority for up to the first six months of 2001 or when COUNCIL APPROVES THE 2001 BUDGET, whichever occurs first At the conclusion of the budget process, all interim appropriations are nullified and replaced with the detail appropriations as approved by Council. Appropriate adjustments have been made in the departmental appropriations listed as Attachment 1 where the spending patterns indicates that something greater than 6/l2's will be necessary for the first six months of 2001 such as the Library's opening of the new Petticoat Creek Branch. Similarily the Operations and Emergency Services Department will require staffing changes to accommodate the opening of their portion of the same facility. The Interim Appropriations as listed are based upon the former administrative structure of the City, being representative of the actual cost center structure of the City and being the basis upon which the 2000 Budget was presented and approved. With the exception of the needs of the Library in connection with the opening of the new branch and limited requirements mainly to allow Information Systems to continue the conversion to the Windows 2000 upgrade commenced in 2000, any capital projects proposed prior to the approval of the 2001 Capital budget will require specific approval by Council. - Report to Council CS 25-00 (AMENDED) - Subject: 2001 Interim Spending Authority Page 3 ATTACHMENTS: Date: December 13,2000 1. 2001 Interim Appropriations for Current Operating Expenditures 2. 2001 Interim Appropriation for Capital Expenditures GAP:vw Copy: Chief Administrative Officer Department Heads Chief Executive Officer, Library - Recommended for the consideration of Pickering City Council - Prepared Byl Approved/Endorsed By: '/' Gillis A. Paterson, Director, Corporate Services & Treasurer ., ATTACHMENT#-l- TO REPORT#-'S-~~-oo - CITY OF PICKERING 2001 INTERIM CURRENT OPERATING APPROPRIATIONS 2001 2000 (Jan. 1 - June 30) Approved INTERIM Account Department Budaet APPROPRIATION 2111 Mayor $139,091 $69,540 2113 Council 328,097 164,048 2121 Chief Administrative Officer 285,386 142,693 2122 Clerk 306,680 153,340 2124 Civic Complex 313,876 156,938 2125 Legal Services 431 ,248 215,624 2127 Finance 1,266,723 633,361 2129 Customer Care Centre 179,881 89,940 2132 City Property Maintenance 301,599 150,799 2133 Supply and Services 309,666 154,833 2139 Human Resources 501,167 250,583 2141 Safety & Training 77 ,888 38,944 2191 Elections 201,105 100,552 2192 Economic Development 347,604 173,802 2196 Information Systems 681,660 340,830 2198 Microfiching 15,000 7,500 2199 Print Shop/Mail Room 339,462 169,731 2200 By-Law 401,872 200,936 2230 Crossing Guards 240,000 120,000 2240 Fire Protection 6,445,486 3,222,743 - 2241 Emergency Operations Control 7,082 3,541 2290 Public Works 784,629 392,314 2293 Animal Control 227,700 113,850 2315 Municipal Garage 92,230 46,115 2320 Roads 2,945,761 1,4 72,880 2325 Street Lights 506,000 253,000 2350 Transit 3,162,097 1,581,048 2360 Transit - Specialized Services 564,298 282,149 2430 Solid Waste 1,255,980 627,990 2572 Senior Citizens Centre 169,347 84,673 2610 Planning Development Admin. 526,143 263,071 2611 Planning 839,974 419,987 2612 Building Services 552,186 276,093 2613 Development Control 383,387 191,693 2710 Parks & Facilities -Admin. 290,210 145,105 2711 Culture & Recreation - Admin. 543,638 271,819 2712 C.S. & F. - Programs 1,388,770 694,385 Staffing - Petticoat Creek 36,300 2713 C.S. & F. - Dunbarton Pool 226,215 113,107 2715 C.S. & F. - Don Beer Arena 536,450 268,225 2718 C.S. & F. - Parks 1,571,303 785,651 2719 C.S. & F. - Community Centres 221,038 110,519 Staffing - Petticoat Creek 43,850 2731 Rec Complex - Central Core 1,485,112 742,556 2733 Recreation Complex - Pool 574,962 287,481 2735 Recreation Complex - Arenas 515,071 257,535 2743 LACAC. 18,650 9,325 2744 Museum 275,167 137,583 - 2745 ,Libraries 3,042,175 1,521,087 Staffing - Petticoat Creek 23,000 Moving Costs 5,331 Various - General Government 3,325,656 700,000 TOTAL 39.144.722 18.718.000 ATTACHMENT#_~ TO REPORT#.f:i;}-r'OQ -, CITY OF PICKERING 2001 INTERIM CAPITAL APPROPRIATIONS Library (Petticoat Creek Branch) - Staff checkout workstation - SIP Systems Interface Total Library $35,550 11.933 $47.483 Information Systems Windows 2000 Upgrade 01c2196-003-04 - MS-Exchange 5.5 Software to 2000 Version - MS-Proxy 2.0 Software to 2000 Version - Switchview 8-port Switch and Cable - Metaframe Enterprise 1.8 for Windows 2000 - Metaframe Server - Modems (4) $10,705 4,945 844 7,878 9,338 690 $34,400 General - Disk Drive Upgrade for Oracle Server 01-2196-003-03 (no available disk capacity) 9,200 Customer Care 01-2196-003-06 - HP 4050TN Repacement Printer (replacement ofwom out printer) 2,900 ",.... Information Systems 01-2196-003-08 - Contingency Funds 8,000 Culture & Recreation 01-2196-003-09 - PCs for Community Centre portion of the Petticoat Creek Facility 7,600 Total Information Systems 62,100 GRAND TOTAL $109.583 ~