The URL can be used to link to this page

Home My WebLink AboutOES 22-07 CiUI o~ REPORT TO EXECUTIVE COMMITTEE Resolution No. 113/07 Dated May 22, 2007 Report Number: OES 22-07 Date: May 14, 2007 From: Everett Buntsma Director, Operations & Emergency Services :"~ r...." ',-' ...J.) Subject: Supply and Delivery of 5 Ton Dump Truck with Snow Plow and Wing - Quotation No. Q-19-2007 - File: A-2130 Recommendation: 1. That Report OES 22-07 of the Director, Operations & Emergency Services regarding the supply and delivery of a 5 Ton Dump Truck with snow plow and wing be received; and 2. That Quotation No. Q-19-2007 submitted by Donway Ford Sales Ltd. for the supply and delivery of a 5 Ton Dump Truck with snow plow and wing in the amount of $ 223,636.08 including GST and PST (license fee extra) be accepted; and 3. That the total gross purchase cost of $223,636.08 and a net purchase cost of $211,865.76 be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt through the Regional Municipality of Durham; a) Debt financing not exceeding the amount of $210,000 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $1,866 plus financing costs be financed from current funds; b) Financing and repayment charges in the amount of approximately $47,800 be included in the annual Current Budget for the City of Pickering commencing in 2008 and continuing thereafter until the loan is repaid; c) The Director, Corporate Services & Treasurer has updated the City's Annual Repayment Limit for 2007 and this limit has not been exceeded, therefore, the Ontario Municipal Board approval is not required; d) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. Further, that staff at the City of Pickering be given the authority to give effect thereto. Report OES 22-07 May 14,2007 Subject: Supply and Delivery of 5 Ton Dump Truck with Snow Plow and Wing C::; 4Quotation No. Q-19-2007 Page 2 Executive Summary: The purchase of a 5 Ton Dump Truck with snow plow and wing was identified and approved by Council in the 2007 Capital Budget. This vehicle will replace the City's unit 094, a 1998 International 5 Ton Dump Truck. Quotation Q- 19-2007 was issued and three companies were invited to participate of which two responded by the closing date of April 4, 2007. The low bid quotation submitted by Donway Ford Sales Ltd. in the total amount of $223,636.08 (license fee extra) conforms to the specifications and is recommended. Financial Implications: 1. Approved Source of Funds Account Code Amount 2007 Capital Budget Debt (5 years) Total A roved Funds 5320.0703.6157 $260,000.00 $260,000.00 2. Estimated Project Costing Summary Quotation No. Q-19-2007 GST PST Total Gross Purchase Cost GST Rebate Total Net Purchase Cost $196,172.00 $11,770.32 $15,693.76 $223,636.08 ~11 ,770.32) $211,865.76 3. Project Cost under (over) Approved Funds $48,134.24 Sustainability Implications: Due to the Environmental Protection Agency's stringent new emission standards for the year 2007 the engine in this vehicle will produce 55% less nitrogen oxide and 90% less soot and ash. These emissions contribute significantly to smog in the air we breathe as well as other harmful effects on the environment. This purchase satisfies the environmental lens of sustainability. CORP0227-07/01 revised Report OES 22-07 May 14, 2007 Subject: Supply and Delivery of 5 Ton Dump Truck with Snow Plow and Wing Quotation No. Q-19-2007 -,. r~ ~"-:o> \.' ~,) Page 3 Background: The purchase of a 5 Ton Dump Truck with snow plow and wing was identified and approved by Council in the 2007 Capital Budget. Supply & Services invited three (3) vendors to participate in the bidding process of which two (2) have submitted quotations. Upon careful examination of all quotations received by Supply & Services, the Municipal Property & Engineering Division recommends the acceptance of the bid submitted by Donway Ford Sales Ltd. in the amount of $196,172.00 (GST and PST extra) and that this total net purchase cost of $211,865.76 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Supply & Services Memorandum dated April 1 0, 2007 Prepared By: Everett B Director Operations & Emergency Services ./~~~~ Grant ith Supervisor, Fleet Operations <~'/ Vera A. Felgemacher, C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services ,.0"7 _ ~7~~~~-> ___ Gillis A. Paterson Director, Corporate Services & Treasurer ,...... . . ~ 1 -r:Ltlr.d;'WL.a!l~~ Ri911ard W. H6lborn, P. Eng. IJIvision Head Municipal Property & Engineering IGS Attachments CORP0227-07/01 revised Report OES 22-07 May 14, 2007 Subject: Supply and Delivery of 5 Ton Dump Truck with Snow Plow and Wing " r~ " .... oj v Quotation No. Q-19-2007 Page 4 Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Coun "I I, CORP0227-07/01 revised CORPORATE SERVICES DEPARTMENT MEMORANDUM I kEPOKhtL~~,". :.; ,.! -( 1 &..c.. '\ r) ""1 ,-' .;j . April 1 0, 2007 To: Richard Holborn, Division Head, Municipal Property & Engineering From: Bob Kuzma Senior Purchasing Analyst Subject: Quotation No. Q-19-2007, Supply & Delivery of Five -Ton Dump Truck with Snow Plow and Wing Closing: April 4, 2007 Quotations have been received for the above project. Three (3) companies were invited to participate of which two (2) responded. Quotations shall be irrevocable for 60 days after the official closing date and time. Copies of the quotations are attached for your review along with the summary of costs. Each line item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City with information and details to subjectively review each line item and the sum total of all specifications. Specifications item # 3 states: Where a manufacturer deviates from the quotation specifications they must indicate "NO" and then specify the changes. The acceptance of these deviations relies solely within the discretion of the City. Due to the fact that delivery date of these vehicles is not certain, it is not possible to state an exact cost for licensing, therefore prices will be stated as license fee extra. The quotation . submitted by Donway Ford Sales Ltd. in the total amount of $223,636.08 (license fee extra) is the low quotation, subject to further evaluation of the vehicles conformance to specification. Please advise with your recommendation any reason the low bid from Donway Ford Sales Ltd. is not acceptable. SUMMARY After Vendor Amount G.S.T. P.S.T. Lie. Total Calculation Fee Check Donway Ford $196,172.00 $ 11,770.32 $15,693.76 Extra $223,636.08 $223,636.08 Sales Scarborough 202,518.00 $ 12,151.08 $16,201.44 Extra $230,870.52 $230,870.52 Truck Centre Richard Holborn Q-19-2007 ,c', ,'T M:HMENT.t; "t I c.,7 ..' ... April 1 0, 2007 Page 2 ~ " _,~;.Y This award is subject to Council approval. ;'" r". .., '\,.' v~) Include in your report to Council: 1. the appropriate account number(s) to which this work is to be charged and the budget amount(s) assigned thereto 2. Treasurer's confirmation of funding 3. related departmental approvals 4. any reason(s) why the low bid of Donway Ford Sales is not acceptable, and 5. related comments specific to the project Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders. Subject to Council approval, an approved "on-line" requisition will also be required to proceed. If you require further information or assistance during the evaluation phase of this quotation call, contact me at extension 2131. Thank you, /! IJ Ibk Attachments