HomeMy WebLinkAboutOES 32-07
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 32-07
Date: June 11, 2007
045
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Supply and Delivery of
- Two (2) 10' Rotary Mowers
- File: A-2130
Recommendation:
1. That Report OES 32-07 of the Director, Operations & Emergency Services
regarding the Supply and Delivery of Two (2) 10' Rotary Mowers, be received;
and
2. That Quotation No. Q-36-2007, as submitted by G.C. Duke Equipment for the
Supply and Delivery of Two (2) 10' Rotary Mowers in the amount of $77,000.00,
(GST and PST extra) be accepted; and
3. That the total gross purchase cost of $87,780.00 and net purchase cost of
$83,160.00 as outlined in Report OES 32-07 of the Director, Operations &
Emergency Services, be approved; and
4. That the Council of the City of Pickering authorize the Director, Corporate
Services & Treasurer to finance the project from the Parkland Reserve Fund;
and
5. Further, that the appropriate officials of the City of Pickering be authorized to
give effect thereto.
Executive Summary: The purchase of two 10' rotary mowers to replace the City's
Unit #732, a 1999 Toro 15' mower was approved in the 2007 Capital Budget. This
purchase will improve the delivery of service to the citizens of Pickering.
Staff are recommending acceptance of the quotation from the low bidder, G.C. Duke
Equipment which meets our specifications.
Report DES 3,2-07
June 11, 2007
Subject: Supply and Delivery of
046 Two (2) 10' Rotary Mowers
Page 2
Financial Implications:
1. Quotation Amount
Q-36-2007'
GST
PST
Subtotal
GST Rebate
Total (each)
$38,500.00
2,310.00
3,080.00
43,890.00
(2,310.00)
$41,580.00
,$83,160.00
Total Purchase (Two Units)
2. Approved Source of Funds
Parks CalJ,ital Budoet
Item
Proiect Code
Source of Funds Available
Required
2 10' Rotary
Mower
5780.0714.6178 Parkland Reserve $120,000.00 $83,160.00
Sustainabili~v Implicatuons: The replacement of this equipment will provide a cost
effective method of maintaining a high level of efficiency in service delivery to the
citizens of Pickering, and therefore, satisfies the economic lens of sustainability.
Background: The replacement of the City Unit #732, a 1999 Taro 15' rotary
mower was identified and approved by Council in the 2007 Capital Budget.
Supply & Services invit,ed eight (8) vendors to participate in the bidding process of
which four (4) have responded. Upon careful examination of all quotations received by
Supply & Services, the Municipal Property & Engineering Division recommends the
acceptance of the low bid from G.C. Duke Equipment in the amount of $38, 500.00
(PST & GST extra) for each unit resulting in a total purchase of $77,000.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Report OES 32-07
Subject: Supply and Delivery of
Two (2) 10' Rotary Mowers
June 11, 2007
Page 3
047
Attachments:
1. Memo from Supply & Services
Prepared By:
- ra~.l t mlth, Supervisor
Flee,\ Operations
l\
--,/1 \'.~
\1era Felgemacher
C.P.P., CPPO, CPPB, C.P.M., CMM III
Manager, Supply & Services
Ri hard Holber. ,
vision Head,
unicipal Property & Engineering
GS:dw
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
Everett ts Irector
Operations & Emergency Services
....
~~~~"
- _~ d.-h>,
~
Gillis A. Paterson, Director
Corporate Services & Treasurer
CORPORATE SERVICES DEPARTMENT
I., ~ . 048
MEMORANDUM
1"IEN'f t<_..) REPORl# OES }2-D 7
_L_of+__
,~~., ~\ -{~t~l [)
t~, ~~ ~::1
May 15, 2007
.., '.,np.'7
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To:
Richard Holborn
Division Head, Municipal Property & Engineering
C'\ 1'" ,.~t [) ~::. nr.';\~'V ~~ \:\~~t:.~NE(~~WlEf
""'("\"" (jP,0r~...,1 ~.
~I\\,)\il,.r"~'
From:
Bob Kuzma .
Senior Purchasing Analyst
Subject:
Quoltation No.(~-36-2007, Supply & Delivery of Two (2) 10' Rotary Mower
Closing: Thursday, May 10, 2007
Cluotations have been received for the above project.. Eight (8) companies were invited to
participate of whi(~h four (4) have submitted a quotation. Quotations shall be irrevocable for. 60
days after the official closing date and time.
Copies of the quotations are attached for your review along with the summary of costs. Each
Iilne item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City wit",
information and' details to subjectively review each line item and the sum total of all
specifications. Specifications Item 3 states where a manufacturer deviates from the quotation
specifications, they must indicate "NO" and then specify the changes. . The acceptance of these
deviations relies solely within the discretion of the City.
The quotation submitted by G. C. Duke Equipment ltd. in the total amount of $43,890.00 per unit
(taxes included) is the low quotation, subject to further evaluation of the equipment's
conformance to specification. Please note that the price quoted from Turf Care Products is a
combined price fOlr two units.
Total Price Total Price
per Unit per Unit '
Vendor Amount G.S.T. P.S.T. before after
calculation calculation
check check
G.C. Duke Equipment $3:B,500.00 $2,310.00 $3,080.00 $46,790.00 $43,890.00 .
.
Hutchinson Farm $40,758.00 $2,445.48 $3,260.64 $46,464.12 $46,464.12
Supply
Turf Care Products $81,600.00 $4,896.00 $6,528.00 $93,024.00 $93,024.00 ','
two units
Greendale & Utica $4!~,700.00 $2,982.00 $3,976.00 $56,658.00 $56,658.00
Equipment Services
Vallance .Equipment Unable to ~
Ltd. bid
Summary
Q.36.2007
Q-36-2007 Supply & Delivery of Two (2) 10' Rotary Mowers
May 15, 2007
Page 2
This award is subject to Council approval.
049
Include in your report to Council:
1. the appropriate account number(s) to which this work is to be charged and
the budget amount( s) assigned thereto
2. Treasurer's confirmation of funding
3. related departmental approvals
4. any reason(s) why the low bid of G. C. Duke Equipment is not acceptable,
and
5. related comments specific to the project
Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders.
Subject to Council approval, an approved "on-line" requisition will also be required to proceed. .
If you require further information or assistance during the evaluation phase of this quotation
call, contact me at extension 2131.
Ibk
Attachments