HomeMy WebLinkAboutOES 16-07
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REPORT TO
EXECUTIVE COMMITTEE
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Report Number: OES 16-07
Date: April 1 0, 2007
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Tender T -1-2007
- Tender for Bulmer Bridge and Reesor Bridge Rehabilitation
- File: A-2130
Recommendation:
1. That Report OES-16-07 regarding the Bulmer Bridge and Reesor Bridge
Rehabilitation be received;
2. That Tender T-1-2007 submitted by Marbridge Construction Limited for Bulmer
Bridge and Reesor Bridge Rehabilitation at a cost of $906,235.34 (GST included)
be accepted;
3. That the total gross project cost of $ 1,153,745 (GST included) including the
tender amount, and other associated costs and the total net project cost of
$1,088,439 , be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
(a) the sum of $ 372,525 to be funded from the Canada Ontario Municipal
Rural Infrastructure Fund (COMRIF) Grant Intake 1;
(b) the sum of $100,000 to be funded from the "Move Ontario" Reserve;
(c) the sum of $ 615,000 to be financed by the issue of debentures through
the Regional Municipality of Durham, over a period not exceeding 10
years, at a rate to be determined;
(d) the balance amount of $ 914 to be funded from the 2007 Current Budget;
(e) the annual repayment charges in the amount of approximately $83,600 be
included in the annual Current Budget for the City of Pickering
commencing in 2008, continuing thereafter until the loan is repaid, and
any financing cost to be paid out of the Current Budget;
(e) the Director, Corporate Services & Treasurer has updated the City's 2007
Annual Repayment Limit and certified that this loan and the repayment
thereof falls within the City's Annual Repayment Limit for debt and
Report OES 16-07
April 1 0,2007
Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation
Tender T-1-2007
Page 2
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financial obligations, as established by the Province for municipalities in
Ontario, and would not cause the City to exceed the updated Limit, and
therefore, Ontario Municipal Board approval was not required prior to City
Council's authorization;
(g) the Treasurer is authorized to take any actions necessary in order to effect
the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: As part of the 2005 Roads Capital Budget, Bulmer Bridge
and Reesor Bridge Rehabilitation was approved as a construction project subject to
COMRIF approval. In August of 2005 a Request for Proposal (RFP-8-2005) was issued
for the detail design and tender specifications for the rehabilitation of the two bridge
decks. This work was awarded to R.V. Anderson who completed the work in the Fall of
2006. Tender T-1-2007 was issued on Tuesday, February 13, 2007 and closed on
Wednesday, February 28, 2007 with eight (8) bidders responding. The total gross
project cost is estimated to be $1,153,745 for an estimated net cost to the City of
$1,088,439 (net of GST rebate).
The City's purchasing policy requires staff to report to Council on results of the tender
and financing in order to proceed with this project in a timely manner.
Financial Implications:
1.
TENDER AMOUNT
T-1-2007
GST - 6%
Sub-Total
GST Rebate
Total
$854,939.00
51,296.34
906,235.34
(51,296.34 )
$854,939.00
2005 Source of Funds Debt Total Required
COMRIF Grant
Reesor Bridge 5320.0509 178,200 89,100 267,300 267,300
Bulmer Bridge 5320.0510 194,325 97,175 291 ,500 291,500
Total - 2005 372,525 186,275 558,800 558,800
Report OES 16-07
Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation
Tender T-1-2007
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April 10, 2007
Page 3
APPROVED SOURCE OF FUNDS
Roads Ca ital Bud et
Location 2007
Move Ontario
Debt
Reesor Bridge
Bulmer Bridge
07 -2320-009-14
07 -2320-009-13
Total- 2007
Total- 2005 & 2007
100,000
o
100,000
472,525
o
640,000
640,000
826,275
100,000
640,000
740,000
1,298,800
Total Required
100,000
429,639
529,639
1,088,439
Summary of Financinq Required
COMRIF Grant - Intake 1
"Move Ontario" Reserve
Debt (10 - year)
Current Funds
Total Funds
Amount
$372,525
100,000
615,000
914
~1.088,439
3.
ESTIMATED PROJECT COSTING SUMMARY
T-1-2007 - Tender for Bulmer Bridge and Reesor Bridge
Rehabilitation
Associated Costs
Materials Testing
Miscellaneous Costs
Consultant Fees
TRCA Restoration Requirements
Construction Contingency
GST
Total Gross Project Cost
GST Rebate
Total Net Project Cost
4.
Project Cost under (over) Approved Funds
$854,939
10,000
10,000
103,500
20,000
90,000
1,088,439
65,306
$1,153,745
(65,306)
$1,088,439
$210,571 I
Report OES 16-07
April 1 0, 2007
Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation
Tender T-1-2007
Page 4
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The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Sustainability Implications: The bridge deck rehabilitations and associated geometric
roadworks will improve traffic flows in these areas, enhancing the quality of life for the
residents and commuters traveling over these bridges.
The new deck rehabilitations have an estimated life expectancy of 25 years. The net
result of this will be lower maintenance costs for the next several years. Rehabilitation
extends the life of an existing asset, and deters the need to replace the existing
structure thereby requiring less construction materials and activities.
Background: As part of the Roads Capital 2005 Budget, Bulmer Bridge and Reesor
Bridge Rehabilitation was identified as a construction project subject to COMRIF
approval. A Request for Proposal (RFP-8-2005) was issued for the detail design and
contract administration, which was awarded by Council in Report OES-35-05 to R.V.
Anderson Associates Limited. During the structural evaluation and analysis of the
Bulmer Bridge by R.V. Anderson it was determined that in order to widen the bridge to
meet the current Canadian Highway Bridge Design Code for two lanes of traffic we
would have to strengthen the bridge. At this point the scope of project for the Bulmer
Bridge had changed. In order to proceed with the detail design of both bridges further
geotechical information was required due to the lack of structural information for both
bridges, which pre-dated the 1940's.
Upon completion of the geotechnical investigation and detail design a new cost estimate
was requested for both projects. In the case of the Reesor Creek Bridge based on the
latest project cost estimate, an additional $100,000 of funding was required in the 2007
Capital Budget. In the case of the Bulmer Bridge, where the scope has changed
dramatically to include additional bridge and road works, based on the project cost
estimate additional funding of $640,000 was required in the 2007 Capital Budget.
Tender T-1-2007 was issued on Tuesday, February 13, 2007 and closed on
Wednesday, February 28, 2007 with eight (8) bidders responding. The total gross
project cost is estimated to be $1,153,745 for an estimated net cost to the City of
$1,088,439 (net of GST rebate). Marbridge Construction Limited References have been
checked and are deemed acceptable by the Supervisor, Engineering & Capital Works.
The Health & Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7),
Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate
of Insurance as submitted by Marbridge Construction Limited have been reviewed by
the Coordinator, Health & Safety and are deemed acceptable. Credit information as
provided by D & B for Marbridge Construction Ltd. has been reviewed by the Senior
Purchasing Analyst and in conjunction with staff's review of the contractor's previous
Report OES 16-07
April 1 0, 2007
Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation
Tender T-1-2007
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Page 5
work experience and the bonding available on this project, the tender is deemed
acceptable.
Upon careful examination of all tenders and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid submitted by Marbridge
Construction Limited. for Tender T-1-2007 in the amount of $906,235.34 (GST included)
and that the total net project cost of $1 ,088,439 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map
2. Supply & Services Memorandum dated February 28, 2007
Prepared By:
Approved I Endorse By:
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Everet nts~
Director, Operations & Emergency Services
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DarJ B. Selsky, C.E.T., M ITI
Supervisor Engineering & Capital Works
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Vera A. Felgemacher,
C.P.P., CPPO, CPPB, C.P.M, CMM III
Manager, Supply & Services
I IS . Paterson
Director, Corporate Services & Treasurer
Report OES 16-07
Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation
Tender T-1-2007
April 10, 2007
e15
Page 6
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City CoUITC"
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MUNICIPAL PROPERTY & ENGINEERING
Attachment for Tender T-01-2007
BULMER and REESOR BRIDGE
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LOCATION MAP - BULMER BRIDGE
TOWNSHIP OF
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LOCATION MAP - REESOR BRIDGE
PROPOSED CONSTRUCTION INCLUDES:
Bridge Deck Rehabilitation including new concrete handrails, parapet walls and
approach road works as required.
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CORPORATE SERVICES DEPARTMENT
MEMORANDUM
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February 28, 2007
To: Richard Ho/born
Division Head
Municipal Property & Engineering
/ Darrell Selsky
Supervisor, Engineering & Capital Works
From:
Vera A. Felgemacher
Manager, Supply & Services
Subject:
Tender No. T-1-2007
Tender for Bulmer Bridge and Reesor Bridge Rehabilitation
CLOSING: Wednesday, February 28,2007
Tenders have been received for the above project. Seven companies were
invited to participate. An advertisement was placed in the Daily Commercial
News, News Advertiser and on the City's Website yielding interest from
additional bidders and a total of 15 companies picked up a tendering package
for a non-refundable fee of $100.00. A mandatory site visit was held on
Thursday, February 22, 2007, 10 bidders attended of which 8 bidders
responded and submitted a tender for this project.
A copy of the Record of Tenders Opened and Checked used at the public
tender opening is attached. Tenders shall be irrevocable for 90 days after
the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking
tendered unit prices and extensions; unit prices shall govern and extensions
will be corrected accordingly, which has been done.
All deposits other than the low three bidders may be returned to the applicable
bidders as provided for by Purchasing Procedure No. PUR 010-001, Item
10.03(w). Therefore, the tenders of the low three (3) bidders are attached for
review.
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Richard Holborn !'3j~!\1ENT#_~;~;'f '/ REPORT#--:.." February 28,2007
Tender No. T - 1 - 2007 ~.~ o._,,;;J..__. Page 2
C 1 S SUMMARY
(PST included, GST included)
Bidder Total Tendered After Calculation
Amount $ Check $
Marbridge Construction Ltd. 906,235.34 906,235.34
Bob Hendrickson Construction Ltd. 981,143.95 981,143.95
Miller Paving Limited 1,081,486.93 1,081,486.93
Land Construction Co. Ltd. 1,147,513.60 1,147,513.60
Concrete USL Ltd. 1,150,446.76 1,160,971.36
Anscon Contracting Inc. 1,164,398.50 1,164,398.50
Todd Bros. Construction 1,218,196.01 1,218,196.01
Elirpa Construction & Materials 1,756,269.33 1,756,269.33
T orbridge Construction UNABLE TO BID
Pursuant to Information to Bidders Item 21, the following will be requested of the
low bidder for your review during the evaluation stage of this tender call. Please
advise Supplv & Services as soon as possible if we are to proceed in this
direction.
(a) a copy of the Health and Safety Policy to be used on this project;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety &
Insurance Board (in lieu of the Cost and Frequency document, a copy of the current
CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Certificate of Clearance issued by Workplace Safety &
Insurance Board; and
(d) the City's certificate of insurance completed by the bidder's agent, broker or insurer.
Include the following items in your Report to Council:
(a) if items (a) through (d) noted above, are acceptable to the Safety & Training Co-
ordinator;
(b) any past work experience Marbridge Construction Ltd. including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Marbridge Construction Ltd. is not acceptable; and
(i) related comments S~CifiC to the project.
If you require further in'.. rmation, please feel free to contact me or a member of
Supply & Services. ,
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Vera A. Felgemacher.""'"
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Attachments
Copy for: Director, Operations & Emergency Services
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REPORT TO
EXECUTIVE COMMITTEE
OZD
Report Number: OES 17-07
Date: April 1 0, 2007
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Tender T-3-2007
- Tender for Old Brock Road, Claremont
Road Reconstruction
- File: A-2130
Recommendation:
1. That Report OES-17 -07 regarding the Old Brock Road, Claremont Road
Reconstruction be received;
2. That Tender T-3-2007 submitted by Wyndale Paving Company Limited for Old
Brock Road, Claremont Road Reconstruction at a cost of $368,016.10 (GST
included) be accepted;
3. That the total gross project cost of $ 548,746 (GST included) including the tender
amount, and other associated costs and the total net project cost of $517,685 be
approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
(a) the sum of $275,000 to be funded from the "Move Ontario" Reserve;
(b) the sum of $242,000 to be financed by the issue of debentures through
the Regional Municipality of Durham, over a period not exceeding 10
years, at a rate to be determined;
(c) the balance amount of $685 to be funded from the 2007 Current Budget;
(d) the annual repayment charges in the amount of approximately $32,900 be
included in the annual Current Budget for the City of Pickering
commencing in 2008, continuing thereafter until the loan is repaid, and
any financing cost to be paid out of the Current Budget;
(e) the Director, Corporate Services & Treasurer has updated the City's 2007
Annual Repayment Limit and certified that this loan and the repayment
thereof falls within the City's Annual Repayment Limit for debt and
financial obligations, as established by the Province for municipalities in