HomeMy WebLinkAboutFebruary 8, 2005
Citq ,,~ Minutes I Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, February 8,2005
7:00 pm
Main Committee Meeting Room
Attendees: Laura Drake, Chair
Pat Dunnill
Charles Stinson
Bill Gosse
Rose Cowan
Blair Young
Paul Savel
Dave Marlowe, City of Pickering
Katrina Pyke, City of Pickering
Steve Reynolds, City of Pickering
Marisa Carpino, City of Pickering
Regrets: Bill Weston
Bill Utton
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome
Laura welcomed members and thanked Steve and Pat for a job
above and beyond on the Hotel proiect.
2. Approval of Minutes
Moved by Paul Savel
Seconded by Rose Cowan
That the Minutes of October 6,2004 be approved.
CARRIED
3.
Blair asked to add other business to announce his retirement Blair to send Bruce
from Committee. He is moving to Calgary. Taylor (City Clerk) a
letter of resignation
from Committee
4. Sign Updates
a) Sign footings are in, trees are cleared, sign is going to
quote, frame being provided by MP&E. Installation
scheduled for spring (April 2005).
b) On Jan.17/05, Council approved Brougham Central Hotel
Project moving forward. Steve thanked Pat Dunnill, Bill
Utton, Laura Drake, Bruce Cosburn, Dave Marlowe, Tim
Moore, city staff for their contributions.
City went throuQh pre-qualification process to ensure we
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
had companies suited to this type of work. Invited six (6)
contractors to submit formal tenders.
Quotes for project ranged from $800,000 - $1,000,000.
D.J. McCrae was awarded contract. Total project was
approved by Council (included consultant's fees, and
contingency fees). Total project cost over $1,000,000.
Council made 2005 pre-budget approval of $547,000 for
Program Center. PMV Foundation's contribution was
$250,000 for first part of project. And for Hotel restoration
project - Council approved to consider $250,000 for 2006
budget.
2003 - $ 10,000
2004 - $190,000
2005 - $451,000
City's contribution $651,000 to project. Foundation
contribution of $250,000. Total cost $901,000. The cost of
the move and the taxes brings the total cost to over
$1,000,000.
Pat Dunnill thanked Steve and staff for their work on this
project, on behalf of the Pickering Museum Village
Foundation.
D.J. McCrae is up on site and buildings being prepared for
the move.
1st site meeting is next Tuesday in the morning. Steve
reminded Committee that safety boots and hard hats must
be worn on site.
The movers are the Mathews Brothers.
Province looking into contributing to project - it would be a
"partnership" agreement.
Blair recommends that the media be advised of the
province's contribution. AMJ Campbell movers of sports
team. He recommends that they be consulted to see if
they would be involved in "move of the century".
c) Committee encouraged to provide recommendations for
training programs during this down time.
d) Education programs: Dave advised that we are working on
program that focuses on our earliest settlers. Will
accommodate our school patrons. Schools are receptive -
bookings already coming in - starting April 12/05.
Events: 2005 Event line-up - have events on-site after July
2005
Community Events:
PMV workinQ with Whitevale and District Residents
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Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Association - on a bus ride and walking tour for the rich
heritage of Whitevale. We will do crafts and contribute
scenes from our Spirit Walk - May 14 & 15/05.
We will be doing Outreach at Whitevale Festival on May
28/05.
Will do Outreach at Brooklin Fair - June 3/05.
Will be at Purplewoods on March 18/05.
Will be part of Canada Day.
Pat has been contacted by Royal Canadian Legion -
Branch 606 requesting participation in their 2005 Easter
parade. Event date is March 26/05. Rose and Laura
volunteered to be in parade for Museum.
- starts at 10:00 am at ESCC and ends at Legion with
Easter brunch.
- Laura will work on firetruck.
- Pat will complete and submit form that the PMV will put
something in the parade.
e) Foundation - Pat and Laura met with Pickering Rotary Club
today to discuss the PMV. Pat plans to meet with John
Sabean of Pickering Historical Society to discuss possible
trillium funding for the Hotel.
f) Gas and Steam Barn - Quarry engine. Dave developing
conditions for a loan with the interested party.
Moved by Pat Dunnill.
Seconded by Charles Stinson
That the City prepare long term loan of the Quarry engine
with Wayne Fisher.
CARRIED
5. Budget
Steve provided overview.
a) 2005 budgets being prepared to go to Council. Operating is
at status quo. Capital still under consideration. Steve will
provide approved copies when available.
b) 2004 Capital. Pedestrian bridge being worked on now. Sign
slated for installation in April 2005. Road repairs and drainage
$4,000 carried over to 2005 due to construction project.
Moved by Rose Cowan
Seconded by Blair Young
That money raised by Advisory Committee held in Account
4247 be used towards cost of PMV sign.
CARRIED
Action Items / Status
(include deadline as
appropriate)
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Item I Details & Discussion & Conclusion Action Items I Status
Ref # (summary of discussion) (include deadline as
appropriate)
6. Mission Statement
Laura reviewed existing PMV mandate and mission. All ag ree
that there is no need for changes.
7.
Committee reviewed the PMV Facility Maintenance Plan,
Statement of Purpose, Environmental norms, Security Staff and
Volunteer training, Maintenance manual.
Items to consider for the Ministry's Community Museum
Operating Grant include Exhibition Policy, Accessibility Policy,
Interpretation Policy, Education Program Criteria, Interpretation
and Education Policy are all in the June 2004 application.
Moved by Rose Cowan
Seconded by Paul Savel
That Museum standards as submitted in 2004 Museum
Operating Grant be approved as prepared by staff.
CARRIED
8. Next Meeting
June 28, 2005 at 6:00 pm - onsite meeting
(This is a new date)
Meeting Adjourned: 10:20 pm
Copy: Thomas J. Quinn, Chief Administrative Officer
Everett Buntsma, Director, Operations & Emergency Services
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