HomeMy WebLinkAboutOES 26-06
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REPORT TO
EXECUTIVE COMMITTEE
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Report Number: OES 26-06
Date: July 24, 2006
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Supply and Delivery of One (1) Multipurpose
Single Person Refuse Packer
- Q-42-2006
File: A-2130
Recommendation:
1. That Report OES 26-06 regarding the Supply and Delivery of a Multipurpose
Single Person Refuse Packer be received; and
2. That Quotation No. Q-42-2006 submitted by Haul-All Equipment Ltd. for the
supply and delivery of a Multipurpose Single Person Refuse Packer in the
amount of $103,445.00 (GST and PST extra), be accepted; and
3. That the total gross purchase cost of $117,927.30 and a net purchase cost of
$111,720.60, be approved; and
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project through the issuance of;
a) Debt financing not to exceed the amount of $110,000 for a period not to
exceed five (5) years at a rate to be determined; be approved and that the
balance of approximately $1,720 plus financing costs be financed from
current funds; and
b) That annual repayment charges in the amount of approximately $25,300
be included in the annual current budget for the City of Pickering
commencing in 2007 and continuing thereafter until the loan is repaid; and
c) That the Director, Corporate Services & Treasurer has certified that this
loan and the repayment thereof falls within the City's debt and financial
obligations approved annual repayment limit for debt and other financial
obligations for 2006 as established by the Province for municipalities in
Ontario; and
d) That the Treasurer be authorized to take any actions necessary in order to
effect the foregoing; and
5. That staff at the City of Pickering be given the authority to give effect thereto.
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Report OES 26-06
Date: July 24, 2006
Subject: Supply and Delivery of One (1) Multipurpose
Single Person Refuse Packer
- Q-42-2006
Page 2
Executive Summary:
Not Applicable
Financial Implications:
1.
Approved Source of Funds
Total Approved Funds
Amount
$110,000.00
$110,000.00
2006 Capital Budget
Debt (5 years)
Project Code
5780.0602.6158
2.
Estimated Project Costing Summary
Q-42-2006
Multipurpose Single Person
Refuse Packer
.$103.445.00
$103,445.00
6,206.70
8,275.60
$117,927.30
(6,206.70)
$111,720.60
Sub Total
G.S.T.
P.S.T.
Total Gross Purchase Cost
G.S.T. Rebate
Total Net Purchase Cost
3.
Project Cost (under) over Approved Funds
$1,720.60
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Background: The purchase of a Multipurpose Single Person Refuse Packer was
approved by Council in the 2006 Capital Budget. Based on market research and the
proficiency of the City's current refuse packer, the Supervisor, Fleet Operations,
submitted specifications for a Haul-All Model M-14 Packer Body mounted on a 19,000
GVWR conventional cab and chassis to Supply & Services. Two (2) Haul-All vendors
were invited to participate in the bidding process of which both have responded. Upon
CORP0227-07/01 revised
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Report OES 26-06
Date: July 24, 2006
Subject: Supply and Delivery of One (1) Multipurpose
Single Person Refuse Packer
- Q-42-2006
Page 3
careful examination of quotations received by Supply & Services, it has been
determined that the low bid submitted by Haul-All Equipment Ltd. conforms to the
specifications. The Operations & Emergency Services Department, Municipal Property
& Engineering Division recommends the acceptance of quotation Q-42-2006 submitted
by Haul-All Equipment Ltd. in the amount of $103,445.00 (GST and PST extra) and that
the total net purchase cost of $111,720.60 be approved. This report has been prepared
in conjunction with the Manager, Supply & Services who concurs with the foregoing.
Attachments:
1. Supply & Services Memorandum
Prepared By:
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~/"Graït mith
Suprrvisor, Fleet Operations
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Evere unts a
Director, Operations & Emergency Services
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·Vera A. Felgemacher
Manager, Supply & Services
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h1.. illi A. Paterson
JU' Director, Corporate Services
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering Cit~ ouncil
O'
CORP0227-07/01 revised
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í.'J~9~PORATE SERVICES DEPARTMENT
OR ¡ rJë::!i21. ..(j (0
..L_ MEMORANDUM
RECEIVED
JUL 4 2006
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CITY OF PICKERING
MuNICIP'Al PROP'ERTY & ENGINEERING
July 4, 2006
To:
Richard Holborn
Division Head, Municipal Property & Engineering
From:
Bob Kuzma
Senior Purchasing Analyst
Subject:
Quotation No. Q-42-2006, Supply & Delivery of One (1) Multipurpose Single
Person Refuse Packer
Closing: Tuesday, July 4, 2006
Quotations have been received for the above project. Two (2) companies were invited to
participate of which two (2) responded. Quotations shall be irrevocable for 60 days after the
official closing date and time.
Copies of the quotations are attached for your review along with the summary of costs. Each
line item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City with
information and details to subjectively review each line item and the sum total of all
specifications. Specifications Item 3 states where a bidder deviates from the quotation
specifications, they must indicate "NO" and then specify the changes. The acceptance of these
deviations relies solely within the discretion of the City.
The quotation submitted by Haul-All Equipment Ltd. in the total amount of $117,927.30 is the low
quotation, subject to further evaluation of the vehicles conformance to specification. Haul-All
Equipment Ltd. has included an alternate bid on the pricing page, this bid cannot be considered,
as Haul-All Equipment Ltd. has not included specifications in regard to the alternate bid as
required per Specifièations Item 2 and 3. Also, quotation document Q-42-2006 does not provide
for the inclusion of alternate bids.
Summary
Q-42-2006
Vendor Amount G.S.T. P.S.T. Total
Haul-All Equipment Ltd. $103,445.00 $6,206.70 $8,275.60 $117,927.30
self-assessed
VQuip Inc. $105,886.50 $6,353.19 $8,470.92 $120,710.61
~; t~(ht"'EI\1H ___I. ra REPORT#
Q-42-2006, Supply & Delivery of _._~_.~- ðf~
One (1) Multipurpose Single Person Refuse Packer
(JES 2("-C) ç;,
July 4, 2006
Page 2
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In accordance with Purchasing Policy Item 04.05 revised, an award exceeding $81,000 is
subject to Council approval.
Include in your report to Council:
1. the appropriate account number(s) to which this work is to be charged and
the budget amount(s) assigned thereto
2. Treasurer's confirmation of funding
3. related departmental approvals
4. any reason(s) why the low bid of Haul-All Equipment Ltd. is not acceptable,
and
5. related comments specific to the project
Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders.
Subject to Council approval, an approved "on-line" requisition will also be required to proceed.
If you require further information or assistance during the evaluation phase of this quotation
call, contact me at extension 2131.
/bk
Attachments