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Home My WebLink AboutNovember 12, 1968 - II. - - PICF~RING Tm~~Sa¡~ MÇSEUM BOARD November 12, 1968 A meeting of the pickering Town- ship Museum Board was beld on Tuesday, the TWELFTH day of NOV- EMBER, 1968, at the Municipal Building at EIGHT o'clock p.m. PRESENT: Mr. Harry T. Cook, Chairman Mrs. Deirdre Earle Mr. Robert Miller Mr. Milton parkin Noel c. Marshall, Secretary I. Minutes- On motion of Mrs. Earle, seconded by Mr. Parkin and carried unan~ously the minutes of the meeting held on October the 8th were adopted. Accounts - . ll/~' On;motion of Mr. parkin, seconded by Mr. Miller and darried unan~ouslY théfollowing accounts were approved for pàyment: County of ~ritatio ~ filling and cleaning out dltàb for mbvihg Mút¢h Store D. L. Mairs & Son Ltd. ~ 22'3" pipe ètc. Margaret Spang - week ending Oct. 14 Township of pickering - cleaning out ditch Reliable Exterminators Ltd. Margaret Spang Robert A. Miller Robert A. Miller - purchase of steam boiler and 1928 Rugby Fire Truck III. corres~ondence- ~ $ 50. 55 44.89 22.00 20.931 98. 00 v 22.00 v 35.00 'v 2~0. 00 v $ 543.37 1. Letter from Dutton Advance Limited explaining that the press had been sold to a London Museum and was no longer available. 'J 2. Letter from Mr. Gerald Stevens, noted expert on e.rly canadian glass suggesting that the valuation plac.d on the broken items by Mrs. Ingram is fair. 3. Mr. W. Douglas Pascoe of Canadian General Electric company Limited submits information on the generator obtained from the Whitby Hospital including a copy of the original requisition for the unit dated April 25th, 1917. He offers suggestions concern in?' "be source of - - -2-· 11/~8 several problems with the unit. The secretary was as~eg. to acknowledge his letter and extend the thanks of tb~.·< Board to him for his interest. 4. Mr. Miller submitted the boiler inspedtion certifica'4.;: from the Provincial Department of Labour dealing witJ'¡ž' . the boiler at the Museum Grounds. It was agreed that the Secretary have this framed and located in the vi9t~ity of the boiler as required by the act. . : 5. The canadian Museum Association sUbmits a request fo~, a copy of the Museum's Annual Report. No adtion. IV. Business Arising fr01'Ø the Minu.tes - ! 1. The Secretary advised the committee that bis attempts to locate the source of the place mats marketed by Imperial Oil Limited had been unsuccessful. Evidently Imperial Oil did not obtain these items from their Canadian promotional source as they were purchased front. an American firm. Enquiries by Imperial oil staff at their head office had been unsuccessful in uncover- ing the name of the distributor. 2. Stong Barn - Mr. Miller indicated that the Stong barn had not been yet been moved but tha.t it would be a priority item once Mr. Hope commenced work later this month. v. New Business - Masonic Hall - Mr. Marshall outlined.~he recent aotivities in this matter and related a cohversâtiòrt he had held with the hyðro during tbe preceding week. While a firm p~ice had not ye~ been worked 'o~t by the ontario Hydro beca~se of the necessity of cutting the main fetder line~at l"st three points before reaching Brougham, they were most;1 reluctant to encourage the moving of the building in ~ts present state. Some discussion ensued concerning the~ alternatives available to the Board with it finally bé,ing agreed that Mr. Miller discuss the dismantling of thè roof of the building with Mr. Hope and Mr. Harrison a~d report...... back to the board on the estimated cost. I~ was felt that by removing the roof of the building th+ héight of the building would be reduced sufficiently ~o as to present no problems to either of the utility c~- panies in moving it. ~ Fire Truck - It was understood that the former Brougn.am Fire Truck, a 1947 Maple Leaf tanker might be availabt.e to the Board should it wish to acquire it. During the discussion that followed on this item it was pointed ~ut that little advantage accrued to the Board in obtaining this truck if positive plans were not available for its restoration and if adequate facilities for its proper housing were not available. Another point mentioned was that the policy of the Board was ~o not accept self pro- pelled vehicles that were under thirty years old. On the strength of this discussion it was agreed that no further action on this matter be taken. - ..... -3... 11/6~ 3. Mr. Miller mentioned that a 1930 sprayer was availabl, and wondered whether the Board wished hint to accept ;i\ on behalf of the Museum. The members approved of it;s~;: acquisition. VI. Budqet - - The Secretary outlined that it was difficult at this tiple to formalize a budget in view of the uncertainly of the; financial status of the Board through the lack ot any fonn of statement from the Treasurers Department. In reviewing the accounts approved for payment by the Board and the receipts recorded durinq the year he felt that ~ere ~y be as much as $3,500.00 presently standing to the cred1t of the Boa:a:d. This amount included the assumption of ~he deficit associated with the Centennial project of $1191.24. Be mentioned that the final grant on the centennial project of $8708.00 had been received and assuming the Provincial auditors were satisfied with the sUbmission made by the Township there would be no further deficit other than that mentioned. Bearing these comments in mind tentative approval was given to the following budget. MUSEUM aeJrt,RD - - - BUDGET 1969 Revenue: Grants - Ontario _ Twp. of Pickering Admissions Maps & Plates History In Action Donations Barn Raising $ 850.00 2,500.00 750.00 300.00 2,500.00 2,000.00 I]. , 000" 00 $ 9,900.00 t:xþenses: Curators Salary Temporary Staff postage, Stationery & Supplies Secretary Hydro Convention Insurance Memberships Building Maintenance Equipment Operating Expense & Repairs Antique purchases Ground Maintenance Restorations - , Buildings - Gas Barn _ Cole House _ Collins House 700.00 250.00 100.00 150.00 150.00 75.00 500.00 25.00 100.00 300,,00 300.00 200.00 2500.00 1300.00 1200.00 5,500.00 500.00 1,000.00 2,500.00 500.00 1.000.00 13,900.00 Antiques Heating Museum Entrance Building History In Action contingencies Excess of expenditures over revenue Surplus from prior years (estimated) Deficit 4,000.00 1,000.00 3,000.00 - - -4- ll/~8 It was pointed out that the continuing succesS of the Museum Board depended to a great deal on the succeSs that it had in its restoration programme. Without such resto~- at ion public interest would falloff sharply. With this in mind it was hoped that the ~ownship Council will assÙMe a greater portion of the operation expense of the Museum particularly in view of the excellent publicity that the municipality receives from its operation. On motion the meeting adjourned. Dated chairman Secretary -