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HomeMy WebLinkAboutDecember 17, 1968 J .~ .-... PICKERt NG TCMNSHIP MUSEUM BOARD 12/68 December 17, 1968 A meeting of the PiCkering Town- ship Museum Board was held on TUESDAY the SEVENTEENTH day of DECEMBER, 1968 at the Municipal Building at EIGHT o'clock p.m. - PRESENT: Mr. Harry T. Cook, Chairman Mrs. Deirdre Earle Mr. Robert Miller Mr. Milton Parkin Noel C. Marshall, Secretary 1. Minutes - - On motion of Mrs. Earle, seconded by Mr. Parkin and carried unanimously the minutes of the meeting held on November the 12th, 1968 were adopted as amended. Amendment - Change curators salary to read $750.00. - 2. Accounts- On motion of Mr. Parkin. seconded by Mr. Miller and carried unanimously the following accounts were approved for payment: - Andy Ramsay 8 hrs. work $ 16.00 (cleaning boiler, putting up Centennial signs etc.) Receipts I ontario Hydro $ 168.33 This represents the refund of the balance of the monies left on deposit with the Hydro covering the moving of the various buildings during the summer of 1968. The amount returned represents the difference between the original deposit and the actual charge made. 3. General Business - a) furnace - An estimate had been obtained from Rodman Heating 'in Pickering covering the cost of renovating the existing furnace in the Museum building, installing a 200 gallon fuel tank inside and all necessary wiring and labour to convert the existing furnace to oil firing including the ,cost of a new burner. The total cost was $375.00 less a 10% discount and included a 1 year guarantee. - On motion of Mr. Parkin, seconded by Mrs. Earle and carried unanimously it was agreed that Rodman Heating and Sheet Metal Company be engaged to renovate the existing heating system in the Museum building in accordance with his quotation of November the 30th, 1968. It was suggested that the thermostat installed be of the variety which could be set as low as 45 degrees in order that a low heat could be maintained in the building through- out the winter season. ,,-. --... -2- 12/68 - - b) F~nances - The Secretary explained that the financial state- ment was not yet available from the Treasurer but from his review of the finances it appeared that there could possibly be a surplus in the $4,000. - $5,000. range. This was premised on the fact that income during the year was slightly in excess of $4,000. while expenses to date totaled approximately $3,500. This expense figure would be adjusted to some degree by year end charge backs from the various departments. In addition to the bank balance at the beginning of the year of $2,700. odd dollars the Centennial Committee had agreed to extend a further grant to the Museum amounting to $3,495. From this particular amount was deducted the deficit of $1,l89. leaving approximately $2,300. for further renovation of existing buildings. It was hoped that the Museum Board would have a definite statement of its finanèial position by the year end. - - - Wiring - Mr. Cook explained that he has an opportunity to obtain sufficient underground wiring to pre-wire the entire Museum property with underground cable. He asked that an estimate be made of the vardous distances between the different buildings in order that he might have an idea of the approx- imate length required. It was suggested that these distances could be approximated from the existing survey on the property and the Secretary agreed to obtain an additional copy of this fQr Mr. Cook. - c) -~ - - d) Renovation - Mr. Miller reported that Mr. Walter Hope had been delayed in starting at the Museum grounds due to the inclement w~ather and a back log of work. Evidently he wa.s not too kèen on working outside during the winter months and it appeared that little work would b~ done on the various buildings this winter. He did state hòwever that he would be arranging for a'truck. t6 pick up the timbers of the Stong Barn and that ~. Hope had agreed to arrange for ttie loading of this truc~. It was suggested that Mr. Miller approach Mt. aope requestipg that he sUbmit written estimates covering the initial restorà- t.ion of the Cole House and the Collins House. It was explained that in this way he would have a commitment from the Museum B~ard insofar as his 1969 work schedule goes and the Board i~self would be relieved of the ner.essity of supervising the wørk and arranging for the necessary staff. In addition firm pfices would then be available indicating the cost of the ~rk to be done. It was pointed out that it should be ex- plained to Mr. Hope that the work would have to be done with material in keeping with the age of the buildings. Mr. Miller volunteered to contact Mr. Hope, explaining our requirements and obtain from him the requirec:1 estimates. He would also go over the buildings with him in order that the proper specifications could be agreed upon. - - - - - - - Soma thought was given to the future of the sununer kitchen formerly attached to the Cole House and presently separated from it. The members were of the opinion that a summer kitchen containing extensive displays of the various items used in such a facility would add considerable interest to the display area. - .- -- -3- 12/68 It was moved by Mr. Parkin, seconded by Mr. Miller and carried unanimously that Mr. Harrison be asked to relocate the summer kitchen to the rear of the Cole House following the completion of the moving of the Masonic Hall. 4. Miscellaneous Item~ - - a) Mrs. Earle reported on behalf of Mrs. Hay that she had re- ceived a centennial Flag from the Department of Archives to be retained by the Museum. She also mentioned that inspite of the original request to the Parks Department to pick up the garbage some two months _ ago that it had yet not been collected. b) 1969 C~lendar - Opening Day - May 17th - closing Day - October 19th Admission _ Same as 1968 except that children under 5 years of age will be FREE - Barn Raising - May 31st - History in Action - September 13th and 14th - c) Mr. Cook mentioned that the Dunbarton-Pickering Kiwanis had inquired concerning the erection of a sign acknowledging their donation of the one residential lot to the Museum Board. It was agreed that t1 sign acknoWledging the donation Qf the par¢el of land by thê Kiwanis Club of Dunbarton- Pickering be erected in the ~icinity of the log cabin and that thé sign be White with black lettetin~ stmilar to those presently on the building~ Mrs. tàrle &gréed to look after the making of the sign. - - - d) Inqram Claim - Mr. Lawson had indicated to the Secretary that while our initial offer of $175.00 to Mrs. Ingram had been refused by her, her solicitor indicated that he felt he could convince her to accept the second claim made by her in the amount ot $225.00. On motion of Mr. Miller, seconded by Mrs. Earle and carri~ ~nanimously it was agreed that Mr. Lawson be authorized to Qffer Mrs. Ruth Ingram $225.00 in complete settlement of her çlaim for damages. CARRIED . e) z.:tuseum Board Membership - It was suggested that the SecretfUY write to Mr. Milton Mowbray, president of the Pickering Town- ship Historical Society requesting them to submit the names of interested people who would be willing to take an active part on the Museum Board. f) Wood Shed Kinsale School - The Secretary reported that through a conversation with a member of the Community Centre Board he had learned that the Community had refused to permit the removal of the wood shed to the Museum Grounds. Mr. Parkin _ explained that there was quite a history to the refusal but in essence it centered around the desire of the community to retain the building to store the various items that be- onged to the Community that were presently contained in the """ .-.. -4- l2/6B' Kinsale united Church. There is some reason to believe that the Kinsale Chureh along with several in the vicinity are to be closed and the community feels that the various items donated by them should be retained should the Church build- ings be sold. The Board could see no purpose in pursuing the matter further and Mr. Cook indicated that the Kiwanis would proceed on the new basis. 5. Items of Interest - - a) Mr. Miller submitted a copy of the family history given to him by the Lapp family. Mrs. Earle too~ it to go through it and would consider where it could be located for display purposes. - - b) Mrs. Lenore MCMillan had written to Mr. Miller offering the Museum &card a 50 year old woodbridge and Vaughan telephone. He would arrange to pick it up. c) Mr. Miller inqu:ir ed again as to the Board's interest in the barn offered to the Museum Board by the Kahn brothers in Brooklin. Mr. Parkin had since seen the building himself and while no definite decision was taken concerning its acquisition th& lSoat:d felt that it was worthy of considera- tion at a future date. In the interim the Kahn brothers were quite willing to maintain it until such time as the Board could move it. - On motion the meeting adjourned. - DATED Chairman Secretary