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Home My WebLink AboutMay 13, 1969 i? ICKED.IllG TC;-ìNSHIP ~;lU~3BUN. BOARD 4/69 ([':'V 13" 1969 ......._' ¡\ ITì:;o:,;;':-::5. of tOh2 Pic}:erii1g TOvm- siÜp i.'ì.t'.s;Ò~'Jm Hoard '¡,las held orr TUZSDAY, the THIRTEENTH day of 2\~~!!:', 1959 <ê't the f"lunicipal Buildi 'q a~ EIGHT o'clock p.m. PRESEHT.~ Hr ~ Harry T. Cook, Chairman Mrs. Deird~8 Earle Iir ~ Donald i'/fcLean MrJ. Mildred Spang Mr. Victor Rudik. Councillor Noel c. i'larshall, Secretary IN ATT~'DANCE: Councillor Donald Kitchen Councillor Jonn Kruger R,=eve John Williams arrived 9:15 L t·linutes- On motion of t!lrs. Earle, secorlded by r-!rs. Spang and carried unani:nously the minutes of the meeting held on April the 3th, 1969 were adoptsd. 2. ACC;::mrlt3·- On :rrotion of Mrs~ Earle, seconded by Mrs. Spang and carried unaaimou:;;ly the following account was approved for payment: DX Oil Company $ 20.82 ~I'~Íje -Se<:.r.i!cary noted 1:;:bat )"Exle.r corr-aspondence a l.!tter had bee':1 r~ceìved :from Nr~ Harriaonand on the 3tr..:mgth of this ê't~i'~e!'tè 1"1i.e a~O"I.2:_~t ;:1'1~he amount of $l1!:;OO~OO ha4 Ðèe'n paid. In accordance '>litl1 the instTuctions or the Committee duri~1g the previou3 meeti!1gthe building ta:<es on the Odd- £,,;110'#5 'Hall for t'h'2 years 1967 and 1958 amounting to $124.02 . ~" ~ d d naa D2en rerun ~ ·to ~-;l'·c.. .\~ {"Irs. CooperD 3., Corr0SDondance - -,.."... , " ) ". .1:'1:::.- D l1ussell Harrison -. In a L3tte:~' dated April the 12th he said t'hat b::æring an:! unrorseen circu.rns'i:ances the Oddfellows Hall could be located from its present: location to the Huseum grounds for $800.00. He went on to explain that his invoice in the amount of $1~600.00 represented $1,400.00 towards the coat of moving the Hall and $200.00 for work done on the Hus·::n:un Grounds prior to starting wi-ch 'che HalL .b) In a 18tter- dated April the 29th] nr. Poulsson, T'ne Township Engineer indicated that expenditures on the drainage swai1 th".:"oi.lgn the Muselil"TI Grounds to da'te totalled $7'"14" 57. Com- pleti.::r;'1 of the project ....¡ouldentail ::11:'1 additional $1..12').00 for a grand total of $1;864057. This amount ...~s within the original estimat:eù casto c} C:mteYlnia.l Naps - A quotation on the printing of the Centennial maps 'had been received showing a cost of $190.00 for 1/000 copies and $51.00 for an additional 500. These prices \,¡ere botn su'bject 'to Federal and Provincial tax. The Secretary had placed an order for the 1500 copies i~ viEM of t11e small difference in cost ~lit'h the .final bill totalling $233.42 for the 1500 copies. -..2- A discussion on th·a :::csale price of the maps follow-ed during t.,¡'hich l-t \ýas suggested that they should retail at $2 ~ 50 at any loca'tion other 'i:han the 1',luseuJì1 Grounds where ,they Tiiould be-- sold a'c the o:cig..i.'nl price of $1.00. On motion of £1r. McLean~ seconded by Mr. Rudik and carried unanimously it was agreed that the Township Centennial maps be retailed at $2.50 each \'lith those sold at the .P'!useum Grounds priced at $1.00. 0. Information- A letter from the Department of Natio~al Revenue - Taxation dealing with donations to the è;Iuseum Board was brought to the attention of the Committee. Written by the Registrar - Examiner Of cha~itable organizations the letter indicated that any d011.atiŒl 'to the Nuseum Board could be consj(~ered a charitable donation within the terms of the income tax act and a receipt from the Township was sufficient for this purpose. 5. Report To Council - Museum Board Activities Note - On page 2 of the report6 paragraph 2 should raad UIn 1967 the Ivluseum had 2935 visitors plus 1643 school children. In the year 1968 this figure rose to 3780 plus 2279 school children". The members of Council had been invited to the meeting to discuss the activities of the Museum Board and for this purpose the report on the Boards activities h~d been dis- tribut~d to the members of Council. Ìilr. Kruger not:ed -tha'l: t:he absence of certain members of Council was not an indication of lack of interest but rath~r a case where t\vO of the members of Council t",¡ere in Europe while the Reeve and Councillor I\L'"'19 '~r~ cc.mmitt,$d to previous engagements. He mentioned th~t Council as a ,~}ht'19 wer8 appreciativ. .of 'tb. êHo~8 of ~.:?I. !DcaM ~i_ that in particular their activities \iere carried out by a solely volunteer effort. He suggested that many of the previous problems between the Board and Council resulted in a break down of communication and explained to the members of the Board the difficulty of Council members in attending the Boards meetings du~ to the many commitments that each Councillor has. He suggested that in future should any problems involving the activities of the Board arise requiring the attention of Council, that a member of the Board arrange to speak with the COIDmittee of the Whole Council in order that the matter might be resolved. In particular reference to the moving of the Masonic Hall it was suggested that a Memorandum be prepared and addressed to the Township Road Committee, in which would be indicated the anticipated time of the move, the need for road closing signs, and any other matters relevant to the relocation of the building. In addition a further Memorandum should be prepared explain- ing the how, where, why and when of the relocation of the Parkin barns. -3- At thi:.J coint ,the :R;::!eve joined ,the rneeting. C~;:tain other aspects of the report were discussed in general a~d council was enlightened concerning many of the activities of 1:;:1·8 J>luseum Board and in particular some of the frustrations '::!xp~?:ienc¿d by it~ Tì18 Reeve mentioned the dialogue in ' previous minute3 of ,the Board concerning the Ingram claim and t1¡2 possible lii::Lgation that could arise over this part- icular problem. He ¡,,¡as of the opinion that such items should not appear within the body of the minutes. s. :Nct," Business a) DL1plav Cases R.O..iL Nr5~ Earle explained that she had -.. . - bgen successful in Òbtaining 't.hree display cases from the Royal Ontario r1useum and wondered how they should be moved t,o the Nuseum propeJ:'ty.. It t¡,¡as suggested that they be moved by the firm normally employed by ~ha Royal Ontario J>luseum in order t11at any possibility of damage be eliL'11inated. It "'fas noted that th-ese cases should be insured once they çi.re rS!c:ived.. b) parn :R.ai3inq - Further clarification concerning the activities involving the barn raising and the obtaining of the Pa~<in barns was given to the members of Co~,mci14 It was noted that in 'i¡iew of the large percentage of volunteer workers involved in projects such as this i::.:l.at Ú!.e possibility oj: obtaining a special insurance policy coverIng such occ~gions should be investigated. ~1.here these volunteers are gmployed on a re~11ar basis they would be C,':)V,3:re<:1 by the Workmen ¡ s Compensation Act but as volunteers tDey \ÿould b,9 excluded. T'l'1'= chiaf concern waif protection for 'the indi',idual voll.lntsering his serlics in the event Ö.'E any personal inj1.1ry~ The Sacretary was a~ked to investigate t11ì;:; i·t.~~ ~:!trrt~'1~r,. Cn ì::1o'tion of Hr ~ ¡¡lcLean 'the meeting adjourned. DATED Chairman Secretary