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Home My WebLink AboutMay 29, 1973 "'*' .... PICKERING TOWNSHIP MUSEUM BOARD 8/73 A meeting of the Pickering Township Huseum Board was held on Tuesday the 29th day of May 1973 at 8.00 p.m. at the I~useum Grounds. PRESENT~ Mr. Jack Alma - Chairman Mr. W. Biernacki ~<1.r. t-J. Clark ;:-1r. D. HcLean Hrs. R. Guest ~1rs. D. Earle Hr. E. Cook r.1r. R. !-!i11er - Administrator Mr. N.C. Marshall - Secretary 1 . I1INTJTES- On Motion of Hr. f·1cI,ean i Seconded by 1-1r. Biernacki and carried the Minutes of the meeting of Hay 15th 1973 were adopted. 2. HOSKINS WEDDING - Mr. McLean outlined for the benefit of the Board the wedding that had taken place on the previous Saturday. It was suggested that a letter of thanks be sent to Central Ontario Rental Equipment, thanking the~ for the use of the bro orchard heaters that were used to heat the church prior to the festivities. 3. FINANCES .- ",Ji#- The Secretary noted that the work crew had been laid off during the previous week. Once the ~onies had been received from the KÍ\-Janis and the Winter Works Program, priorities could be established and the men brought back. On this topic it was suggested that an effort should be made to complete the shed over the saw mill. In view of the fact that the shingle mill \lOu1d be operational shortly an effort should be made to obtain cedar logs for shingles. The possible sources of such wood mentioned included Mr. Rod Appleby of M1itby and the Dunkeld Farm in the northern portion of the Tovmship. 4. SCHOOL SHED - Hr. Cook indicated that the Kiwanis hoped to complete the wiring on the shed within the next month. 5. BLACKSMITH'S SHOP - Mr. Clark asked for and got approval to the purchase of a number of sheets of peg board and some paint to complete the display in the Blacksmith's Shop. The Secretary agreed to purchase the necessary material. 6 . NUSEUH 0PERATION - Considerable concern was eXDres~ed over the limited number of volunteers available for the many and varied duties associated with the operation of the r-iuseum. Continued......2 .-..,-. - 2 .. 8/73 Item 6 contd. - ~1uch of the work was falling on the shoulders of five of the Museum Board members and there simply was too much to be done to expect these people to continue working three and four evenings a week. An effort ÿ7i11 be made to attract more volunteers to assist in the operation of the Museum, particularly the younger people. In this connection ~1r. Davidge and the Secretary are to work on an advertisement which will be placed in the local papers asking for the assistance of the community and encouraging younger people to become involved in the ~1useum. 7. TRANSPORTATION- The Secretary vlas asked to direct thank-you letters to !!\r. Jack Torrance, !ir. .1ack Mairs and I'lr. Glen Squires for the assistance provided by these people through the loan of their trucks during the past few weeks. 8. ADHINISTRATOR' S REPORT .- r··r..r. î'!.i1ler expressed his appreciation for the efforts of the people who had made the Auction Sale and weekend festivities in general possible. ..- - lIe advised the Board that he had purchased a large t.ab1e, four large benches and a number of other items including a mower from~~L Gus O'Neill for the sum of $40.00. - HG wondered whether in view of the current expropriation proceedings in the co.:nm'.1nity it would be possible to encourage the people moving to contact the Museum before they carted their unw:anted articles to the dump. Recently a number of items falling within this broad description had been trucked to the Stouffvil1e Sales Barn and had brought surprisingly good prices at the Auction. It was suggested that these people be contacted and encouraged to donate some of these items to the Museum who in turn would use them for another Auction Sale to be held in the future. fl1r. Alma agreed to attempt to secure a list of names of people accepting the offers of the Provincial and Federal Governments with a view towards contacting them. - - - He mentioned that the Tour Guides would be taken on a conducted tour of the grounds the fo11m'7ing evening to refresh their memories on the various highlights of the property. He encouraged any member of the Board who wished to attend the tour. In spite of the weather the horse and wagon rides had been most successful and would have been even more so had the weather co-operated. - He expressed concern over the amount of time that was necessary to provide the assistance to the various men and ~."omen \'larking at the ruseum grounds and the fact that his business was not set up to accommodate the situation on a regular basis. He was particularly concerned that the book he was working on about the history of Brougham must be completed within the next month if he is to have it published in time for sale in the Fall. In view of this he did not feel that he would be able to - Continued......3 - -..~.. - 3 - 8/73 Item 8 contd. devote the amount of time to the operations of the ~1useum that he had in the past" - The members of the Board sympathized with Mr. f1i11er's predicament and a nUIDb0r offered their services where- ever possible to relieve the pressure. Noting that there would be little activity on the grounds until later on in the Summer it was hoped that this in itself coupled with the employment of Tour Guides would partly alleviate the situation. ~ 9 . HERB GARDEN _. Mrs. Earle volunteered to look after the herb garden in the immediate future and agreed to check with Hrs. Annis before proceeding. 10. GENERAL -. A committee should be established for the various activities associated with History In l\ction. This is to be done at the next meeting. ~1rs. Earle and Hr. Frceme.n are to work on a float for the Old Home Week to be held in Ajax in mid-June. ,- Þ load of fill is necded for the rear of the school shed, the Secretary is to attempt to secure this from the TO\,mship. - Telephone - - The Chairman outlined the frustrations experienced during the previous Sunday when he arrived on the grounds to find it inundated with a large cro~d and very few staff members to accororoDdate the attendance. He was unable to leave the grounds to secure assistance and only through chance was his wife notified of the situ- ation and assistance secured. It was obvious that a telephone would have provided a means of obtaining help in a hurry. A short discussion followed on this topic in which the various facets of the topic were explored. The Secretary agreed to check again to see whether it would be possible to secure a phone for the property. - - - The crovid on Sunday was partly due to a visit by a camera club from Toronto. The club had been offered a prize for the best photo taken at the grounds and this would be presented to the winner at a meeting to be held by the club. Pictures of ttis particular event, together with the prize-winning photos, would be circulated through the various photography magazines throughout the Country and would hopefully result in good publicity for the property. - - Hr. Gerry Thorne of the Y.NcC.A. was very interested in developing a program which "7ould attract younger mewbers of the community to the grounds. This would take the form of instruction in the various pioneer crafts with instructors being employed to teach the classes. The Chairman would report back once further information was available. - Continued......4 - -~.... -- 4 - 8/73 Item 10 contd. .~ .'A. suggestion \·¡as made that Derhaps a kiosk could be constructed to display suitable pictures of the property and thence displ,'iY"~<1. at the various shoDping malls in the community. Another thought on this topic was pacing an old implement; suitably adorned with advertisement, adj acent to the intersection of the Brock Road and ~t 7 Highv.7ay, possibly on :'~r c i'lair I s property. - 11. AUCTION SALE -. The Chairman reported briefly on the results of the Auction Sale, indicating receipts as follows: The Gate $247.00 Sale $449.00 Baking $ 16.00 Bread $111.15 (net $1-1.55) - In spite of the poor day and poor cro\cld I the Board were pleased with the results and noted the tremendous effort put into the Sale by a umber of the members. Particular note was made of the Auctioneer, Mro Don Bird of Stouffvi11e¡ who did an excellent job. In view of the apparent success of the venturc;, the ~ossibi1ity of holding another Auction this year was considered. - On notion of i\~r. Davidge f seconded by I'r. HcLean and carried it was agreed that another Auction Sale be held at the ~~'.1seum Grounds on September 29th 1973 and that Nr. Don Bird be asked to be the AuctioneGr. 12. NBXT MB~TINq - It was agreed that the next meeting be held at the i'1.useum Grounds on June 19th 1973. '-. On notion the meeting adjourned. - CHAIRi:lAN ~. DATED - SECRETA.RY - -