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Home My WebLink AboutOES 24-06 REPORT TO EXECUTIVE COMMITTEE Report Number: OES 24-06 Date: May 23,2006 From: Everett Buntsma Director, Operations & Emergency Services Subject: Quotation No. Q-25-2006 for Road Improvements on Belinda Court, Orion Court & Bonita Avenue File: A-2130 Recommendation: 1. That Report OES-24-06 regarding Road Improvements on Belinda Court, Orion Court & Bonita Avenue be received; and that: 2. Quotation Q-25-2006 submitted by Serve Construction Limited for Road Improvements on Belinda Court, Orion Court & Bonita Avenue in the amount of $104,522.95 (GST included) be accepted; and that 3. The total gross project cost of $107,000 (GST included) and a net project cost of $100,000 including the above quotation amount and other project costs identified in this report be approved; and that 4. The appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. Executive Summary: As part of the 2006 Roads Capital Budget, Road Improvements on Belinda Court, Orion Court & Bonita Avenue were approved as road rehabilitation projects. These projects are to be funded using a component of the 2005 Federal Gas Tax Funds. Quotation Q-25-2006 was called on Thursday, May 4, 2006 and closed on Friday, May 12, 2006 with five (5) bidders responding. The total gross project cost is estimated to be $107,000 for an estimated net cost to the City of $100,000 (net of GST rebate). Staff have been directed to report to Council on results of this quotation call and financing in order to proceed with this project in a timely manner. 05'7 Report OES 24-06 May 23,2006 Subject: Quotation No. Q-25-2006 for Road Improvements on Belinda Court, Orion Court & Bonita Avenue File: A-2130 Page 2 Financial Implications: 1. TENDER AMOUNT Q-25-2006 GST Sub-Total GST Rebate Total $97,685.00 6,837.95 104,522.95 (6,837.95) $97,685.00 2. APPROVED SOURCE OF FUNDS Roads Ca ital Bud et Location Account Project Source of Funds Budqet Required Code Belinda Court 5320.0621.6250 Federal Gas Tax 40,000 57,865 Reserve Fund Orion Court 5320.0620.6250 30,000 37,820 Bonita Avenue 5320.0622.6250 30,000 4.315 FUNDS AVAILABLE 100,000 100,000 3. ESTIMATED PROJECT COSTING SUMMARY Q-25-2006 -Quotation for Road Improvements on Belinda Court, Orion Court & Bonita Avenue. $97,685 Associated Costs Materials Testing Miscellaneous Costs Construction Contingency Total GST Total Gross Project Cost GST Rebate Total Net Project Cost 500 1,000 815 $100,000 7,000 107,000 (7.000) $100,000 058 Report OES 24-06 May 23, 2006 Subject: Quotation No. Q-25-2006 for Road Improvements on Belinda Court, Orion Court & Bonita Avenue File: A-2130 Page 3 4. Project Cost under (over) Approved Funds nil The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Background: As part of the Roads Capital 2006 Budget, Road Improvements on Belinda Court, Orion Court and Bonita Avenue were identified as a road rehabilitation projects. Originally Bonita Avenue was budgeted for in 2006 for a full asphalt resurfacing project. Upon further review of concerns over a settlement in the existing roadway senior staff determine that the best course of action would be to repair the settlement and monitor the situation over the next few years. Prior to investing into full resurfacing of the road. Quotation Q-25-2006 was issued on Thursday, May 4, 2006 and closed on Friday, May 12, 2006 with five (5) bidders responding. The total gross project cost is estimated to be $107,000 for an estimated net cost to the City of $100,000 (net of GST rebate). Serve Construction Limited has previously worked for the City on Tender T-1-2004 Playground Construction and are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, current Cost and Frequency Record, Certificate of Clearance issued by Workplace Safety & Insurance Board, and Certificate of Insurance as submitted by Serve Construction Limited have been reviewed by the Coordinator, Safety & Employee Development and are deemed acceptable in conjunction with staff's review of previous work experience with the City and the bonding available on this project, the information is deemed acceptable. Upon careful examination of all quotations, and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Serve Construction Limited for Quotation Q-25-2006 in the amount of $104,522.95 (GST included) and that the total net project cost of $100,000 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memorandum 059 Report OES 24-06 May 23, 2006 Subject: Quotation No. Q-25-2006 for Road Improvements on Belinda Court, Orion Court & Bonita Avenue File: A-2130 Page 4 Prepared By: Approved I Endorsed BJ: Cþo~ l1arrell B. Selsky Supervisor, Engineering & Capital Works Everett B sma Director, Operations & Emergency Services >"':;::7 /,- ".......,. ,....." ~C," '(. ~ - O-.-£:;? "..~~..~ Gillis A. Paterson Director, Corporate Services & Treasurer /f / Vera A. Felgemacher Manager, Supply & Services - DS:nw Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cit C ¡;-I ~ /, REPORT*1~"S dL./-{)~ / .mL_ MUNICIPAL PROPERTY & ENGINEERING Attachment For Quotation Q-25-2006 BELINDA COURT, ORION COURT & BONITA AVENUE J f- ~[-- tj [I '~ . ~ L:90DRUFF ,~~ i o ~ ILJ )00 I ~ I ~ ~ d z, I \ \\~ II jl 8 2 G ~Ill CR~~0~) ~ (J¡ <t 1\\ 'i0<¿':<¿. l_! . \ \ '{ f^~----- l'==:/' \'0 ~-~~ ~~~~ /\ ï ---¡:::-'\ \H E DG E~~~j er: \ \ ::)U Y' Z :J 1 ~ º 0 [PLACE ::J er: U / o O~/ 0 U~\¡¡l~ I b SUBJECT ~ o AREA ~ ~ m < f> 1-- - 1. (f) ~ D ~ lVOYAG~ \ ¿ AVENUE ~BJECT d ~ 0 ~REA I 'in ð Il ~S~U~~LA!'.E:J' I ---, WINGAROENJ\ I... CRESCENT ") hu I ~~ \~ ¿o z W \JJ ~ \» I ~ (AJ ~ (J¡ 0 \--\ ; \~ ~ <{ UNA (j) W f- I. S W > er: o LLi U :J I er: il en II \ f- er: U BONITA AVENUE o o o 5>- z<t 05 U -1 « LL o <{ o er: LOCA nON MAP PROPOSED CONSTRUCTION INCLUDES: Resurfacing of existing asphalt on Belinda Court, Orion Court Asphalt repair for settlements on Bonita Avenue 2 REPORT# ûE,<; ;24- -OÇ:> /.2... 061 CORPORATE SERVICES DEPARTMENT SUPPLY & SERVICES MEMORANDUM May 12, 2006 To: Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky Supervisor, Engineering & Capital Works From: Barbara Tran Buyer RE: Quotation No. Q-25-2006 Road Improvements on Belinda Court, Orion Court & Bonita Avenue Closing: Friday, May 12, 2006, before 12:00 Noon Quotations were invited from nine (9) companies on May 4, 2006 of which five (5) have responded by the closing date and time. Quotations shall be irrevocable for 60 days after the official closing date and time. SUMMARY PST Included / GST Included A copy of the quotations are attached for your review along with the following summary of costs: Bidder Bid Agreement to Bond Serve Construction Ltd. $104,522.95 YES Aurostar Inc. $111,429.80 YES D. Crupi & Sons $128,999.20 YES Miller Paving Limited $132,816.83 YES Mopal Construction Limited $146,590.00 YES DES :).t.f~ 062 L REPORT# .1 .2- ..ai.,.:<.", ,.;'} þ/ Richard Holborn / Darrell Selsky May 12, 2006 Page 2 Serve Construction Ltd. has submitted the low bid. Please advise as soon as possible, if the quotation submitted by Serve Construction Ltd. will be considered in order that documentation as specified in Supplementary Standard Conditions Item 11 can be received and reviewed during the evaluation phase of the quotation call. A Dun & Bradstreet report for Serve Construction Ltd. will be requested of the Purchasing Analyst and a summary will be provided to you during the evaluation phase of this quotation call. A formal quotation award exceeding $81,000, in accordance with the 2006 CPI Purchasing Policy adjustment, Item 04.05, is subject to Council approval. An approved on-line requisition will also be required. If you require further information, please feel free to contact me. Barbara Tran /bt Attachment cc. Construction Coordinator/lnspector