HomeMy WebLinkAboutOES 22-06
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 22-06
Date: May 8, 2006
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Tender No. T-4-2006
- Street Light Maintenance
- File: A-2130
Recommendation:
1. That Report OES 22-06 regarding a tender for street light maintenance be
received and that;
2. Tender No. T-4-2006 submitted by Veridian Connections, for streetlight
maintenance over a three year period, in the amount of $405,118.52 be
accepted and;
3. That staff at the City of Pickering be given the authority to give effect here to.
Executive Summary: This contract is for the provIsion of all materials, labour,
machinery, tools and appliances for the general maintenance and replacement of
streetlights and poles in the City of Pickering for a three (3) year period June 1, 2006 -
May 31, 2009 in accordance with plans and specifications prepared by the City of
Pickering.
Financial Implications: Tender T-4-2006 is a three-year contract for streetlight
maintenance. Prices for each of the three years have been received which include
typical maintenance based on estimated quantities, and also unit prices for unforeseen,
major repairs and replacements. Prices received by the low bidder are in line with
estimates budgeted for in the 2325 Streetlight Current Budget for 2006. Future years
budget requests will be based on the contract estimates.
Background: Bids for Tender No. T-4-2006 were received on Wednesday April
19, 2006. Four (4) companies submitted bids at the time of closing. The low bidder,
Veridian Connections is in its final year of the current three-year contract, T-6-2003 for
the City of Pickering's street light maintenance with their work deemed acceptable by
the Division Head, Municipal Property & Engineering.
The Health and Safety Policy, a copy of the NEER Firm Summary Statement issued by
Workplace Safety & Insurance Board (in lieu of the Cost & Frequency document), and a
copy of the current Certificate of Clearance issued by Workplace Safety & Insurance
Report OES 22-06
Subject: Tender No. T-4-2006
Street Light Maintenance
040
Date: May 8, 2006
Page 2
Board have been reviewed and deemed acceptable by the (Acting) Coordinator, Safety
& Employee Development.
Veridian Connections has supplied copies of Journeyman Power Linemen certificates
for staff that will be assigned to this contract. According to the Electrical Utility and
Safety Association, these qualifications surpass the certifications of Street Light
Maintainer and Street Light Relamper specified in the contract documents.
Upon careful examination of all tenders, and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of Tender T-4-2006, low bid submitted by
Veridian Connections in the total amount of $405,118.52.
Attachments:
1. Memorandum from Manager, Supply & Services
2. Record of Tenders Opened and Checked
3. Memorandum from (Acting) Coordinator, Safety & Employee Development
Prepa,red
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Approved I Endorsed By:
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering CiW C iI
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1. ,,",2... RECEIVED
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
APR 2 1 2006
CITY OF PICKERING
MUNICIPAL PROPERTY & ENGINEERING
April 19, 2006
To:
Richard Holborn ~
Division Head
Municipal Property & Engineering
From:
Vera A. Felgemacher
Manager, Supply & Services
Subject:
Tender for Street Light Maintenance
Tender No. T-4-2006
Tenders have been received for the above project. Nine (9) companies were
invited to participate. An advertisement was placed in the Daily Commercial
News, News Advertiser Community Page and on the City's website all of which
yielded interest from additional bidders. Five (5) bidders picked up tendering
documents for a non-refundable fee of $50.00 per set. A copy of the Record of
Tenders Opened and Checked used at the public tender opening is attached.
Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking
tendered unit prices and extensions; unit prices shall govern and extensions will
be corrected accordingly.
Although all deposits other than the low three bidders may be returned to the
applicable bidders as provided for by Purchasing Procedure No. PUR 010-001,
Item 1 0.03(w), the four bids received are attached for review.
Summary
(PST included, GST Extra)
Company Total Tendered After Calculation
Amount $ Check $
Veridian Connections 405,382.24 405,118.52
Lanqley Utilities Contracting Ltd. 472,370.00 472,370.00
Dundas Power Line Ltd. 668,776.75 668,776.75
AGI Traffic Technology Inc. 708,573.25 708,573.25
Sage Electric Limited UNABLE TO BID
MDK Electric UNABLE TO BID
J HF.:PORT;~~ 22..0("
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042
Richard Holborn
T -4-2006 Street Light Maintenance
Page 2
Pursuant to Information to Bidders Item 22, the following are being requested of
the low bidder for your review during the evaluation stage of this tender call:
(a) a copy of the Health and Safety Policy to be used on this project;
(b) a copy of the current Cost and Frequency Report issued by Workplace
Safety & Insurance Board (in lieu of the Cost and Frequency document, a
copy of the current CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Certificate of Clearance issued by Workplace Safety &
Insurance Board;
(d) a copy of valid certificate(s) of the Municipal Engineers Association (MEA)
or Hydro One certificates of qualifications for all of the contractor's
"Journeyman Linemen" who will be assigned to this project; certificates of
certification for Electrical Safety Authority (ESA) trained "Street Light
Maintainer", "Street Light Relamper" personnel who will be working on the
project, and a list of all other personnel and their job function as it relates to
this project (ie: management, drafting and technical staff)
(e) a plan outlining how an emergency response time of under 2 hours is to be
achieved.
Please review the copies of the bids. Include the following items in your Report
to Council:
(a) if items (a) through (e) noted above, are acceptable to the Safety & Training
Co-ordinator;
(b) any past work experience Veridian Connections including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Veridian Connections is not acceptable;
and
(i) related comments specific to the project.
If you require further information, please feel free to contict me.
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Vera A. Felgemacher
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Attachments
Copy for: Director, Operations & Emergency Services
Supervisor, Infrastructure Management
Coordinator, Infrastructure Maintenance
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ADMINISTRATION DEPARTMENT
HUMAN RESOURCES DIVISION
MEMORANDUM
April 28, 2006
044
RECEIVED
APR 2 9 2006
CITY OF PICKERING
MUNICIPAL PROPERTY & ENGINEERING
To:
Barbara Tran
Buyer
From:
Susan Kamin
Acting Coordinator, Safety & Employee Development
Subject:
Veridian Corporation
RE: Street Light Maintenance
Tender No. T-4-2006
As requested, I have reviewed the following documents submitted by the above
prospective contractor:
· WSIB Clearance Certificate, dated April 20, 2006
· WSIB NEER Firm Summary Statement, dated December 31, 2005
· Contractor's Certificate of Insurance, dated April 18, 2006
· City of Pickering Certificate of Insurance, dated April 18, 2006
· Copies of Employees' Professional Trade Certifications (Electrical)
· Contractor Health and Safety Program Manual, undated
From a health & safety perspective, these documents are acceptable, If you have any
concerns, please contact me directly,
Susan Kamin
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Attachments: Reviewed documentation
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