HomeMy WebLinkAboutOES 21-06
REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 21-06
Date: April 24, 2006
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Tender T-3-2006 Tender For Trail Construction and Boulevard
- Works for Finch Avenue
File: A-2130
Recommendation:
1. That Report OES-21-06 regarding Trail Construction and Boulevard Works For
Finch Avenue be received; and that:
2. Tender T-3-2006 submitted by Royalcrest Paving & Contracting Limited for Trail
Construction and Boulevard Works For Finch Avenue in the amount of
$87,748.03 (GST included) be accepted; and that
3. The total gross project cost of $107,000 (GST included) and a net project cost of
$100,000 including the above tender amount and other project costs identified in
this report be approved; and that
4. Council authorize the Director, Corporate Services & Treasurer to finance the
project through the issuance of debentures through the Region of Durham; and
(a) debt financing not exceeding the amount of $100,000 for a period not
exceeding 10 years, at a rate to be determined; and
(b) annual repayment charges in the amount of approximately $13,110 be
included in the annual Current Budget for the City of Pickering
commencing in 2007, and any financing cost, continuing thereafter until
the loan is repaid; and
(c) the Director, Corporate Services & Treasurer has certified that this loan
and the repayment thereof falls within the City's Debt Financial
Obligations approved Annual Repayment Limit for debt and other financial
obligations for 2006 as established by the Province for municipalities in
Ontario; and
(d) the Treasurer is authorized to take any actions necessary in order to
effect the foregoing; and
5. The appropriate City of Pickering officials be authorized to take necessary action
to bring effect thereto.
063
Report OES 21-06
April 24, 2006
Subject: Tender T-3-2006
Tender for Trail Construction And Boulevard
Works for Finch Avenue
Page 2
Executive Summary: As part of the 2005 External Subdivision Works Budget,
Storm Sewer Installation & Road Reconstruction for Finch Avenue was approved as a
construction project. Tender T-5-2005 was called in the Fall of 2005 and was
subsequently awarded by Council at the regular meeting on November 3, 2005 to
Advice Contracting. In the Report To Council OES 39-05 it was identified that this
tender and associated project costs would exceed the budget for Phase One which
included the storm sewer installation, an oil/grit separator for water quantity control, and
works to base asphalt including the concrete curb and gutter. Phase Two, for which
this Tender No. T-3-2006 has been called, is for the completion of the above ground
works including boulevard grading Sodding, tree planting, driveway restoration and an
asphalt trail. Tender T-3-2006 was issued on Wednesday, March 29, 2006 and closed
on Wednesday, April 12, 2006 with eight (8) bidders responding.
The total gross project cost for Phase Two is estimated to be $107,000 for an estimated
net cost to the City of $100,000 (net of GST rebate). Staff have been directed to report
to Council on results of the tender and financing in order to proceed with this project in
a timely manner.
Financial Implications:
1.
TENDER AMOUNT
T-3-2006
GST
Sub-Total
GST Rebate
Total
$82,007.50
5.740.53
87,748.03
(5,740.53)
$82,007.50
2.
APPROVED SOURCE OF FUNDS
Roads Capital BudÇ)et
Location Project Code
Source of Funds
BudÇ)et
Required
Finch Avenue
06-2320-008-02
Debt (10 Year)
FUNDS AVAILABLE
100,000
100,000
100,000
100,000
06 '~eport OES 21-06
April 24, 2006
Subject: Tender T-3-2006
Tender for Trail Construction And Boulevard
Works for Finch Avenue
Page 3
3.
ESTIMATED PROJECT COSTING SUMMARY
T-3-2006 - Tender for Trail Construction &
Boulevard Work - Finch Ave.
$82,007
Associated Costs
Materials Testing
Miscellaneous Costs
Construction Contingency
Total
GST
Total Gross Project Cost
GST Rebate
Total Net Project Cost
2,500
2,500
12.993
$100,000
7.000
107,000
(7,000)
$100,000
5.
Project Cost under (over) Approved Funds
nil
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Background: As part of the Phase 1 of the Finch Avenue reconstruction was
tendered and awarded in Fall 2005. Advice Contracting commenced work on the
project in November 2005 and are anticipated to be complete by May 2006. Phase 2
has just been tendered, as Tender No. T-3-2006 and includes the boulevard works, tree
planting, driveway restoration and asphalt trail construction on the south side of Finch
Avenue. Phase 3, which will be the top course of asphalt will be budgeted for in 2007
and quoted separately. As part of the Roads Capital 2006 Budget, Trail Construction
and Boulevard Works for Finch Avenue was identified as a construction project.
Tender T-3-2006 was issued on Wednesday, March 29, 2006 and closed on
Wednesday, April 12, 2006 with eight bidders (8) bidders responding. The total gross
project cost is estimated to be $107,000 for an estimated net cost to the City of
$100,000 (net of GST rebate). Royalcrest Paving & Contracting Limited has previously
worked for the City on Quotation Q-17-2005 for the Removal & Replacement of
Concrete Curb and Sidewalk & the Installation of Concrete Pads and Tender T-4-2004
Asphalt & Concrete Sidewalks at Various Locations and are deemed acceptable by the
Supervisor, Engineering & Capital Works. The Health & Safety Policy, current Cost and
Frequency Record, Certificate of Clearance issued by Workplace Safety & Insurance
n6~
Report OES 21-06
April 24, 2006
Subject: Tender T-3-2006
Tender for Trail Construction And Boulevard
Works for Finch Avenue
Page 4
Board, and Certificate of Insurance as submitted by Royalcrest Paving & Contracting
Limited have been reviewed by the Coordinator, Safety & Employee Development and
are deemed acceptable. Credit information as provided by D & B for Royalcrest Paving
& Contracting Limited has been reviewed by the Purchasing Analyst and in conjunction
with staff's review of previous work experience with the City and the bonding available
on this project, is deemed acceptable.
Upon careful examination of all quotations, and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid submitted by Royalcrest Paving &
Contracting Limited for Tender T-3-2006 in the amount of $87,748.03 (GST included)
and that the total net project cost of $100,000 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map
2. Supply & Services Memorandum
3. Record of Tenders Opened and Checked
o 6~~port OES 21-06
April 24, 2006
Subject: Tender T-3-2006
Tender for Trail Construction And Boulevard
Works for Finch Avenue
Page 5
Prepared By:
DS:nw
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Coun,çJ!
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Hr~EN1:Þ.,_J TOREPORT#..Of:S 2,1-0<0
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067
MUNICIPAL PROPERTY & ENGINEERING
Attachment For Tender T -3-2006
FINCH A VENUE
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LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
Boulevard Restoration
Boulevard and Driveway restoration to complete urbanization works from
tender T-5-2005 - Brock Road to eastern terminus.
Asphalt Trail Construction
Construction of section for the Duffins trail along the southern boulevard.
Ü68
:JjH..nt.í_.,~... TOREPORT#~ ó\ \-0<0
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CORPORATE SERVICES DEPARTMENT
MEMORANDUM
April 13, 2006
RECEIVED
APR 1 3 2006
To:
Richard Holborn ('
Division Head
Municipal Property & Engineering
CITY OF PICKERING
MUNICiPAL PROPERTY & ENGINEERING
Darrell Selsky
Supervisor, Engineering & Capital Works
From:
Barbara Tran
Buyer
Subject:
Tender No. T -3-2006
Tender for Trail Construction and Boulevard Works-Finch Ave.
From Brock Road to East Terminus (450m)
CLOSING: Wednesday, April 12, 2006, before 2:00 pm
Tenders have been received for the above project. Eleven (11) companies were
invited to participate. An advertisement was placed in the Daily Commercial
News, News Advertiser and on t~e City's Website all of which yielded interest
from additional bidders. Eleven (11) bidders picked up tendering documents for
a non-refundable fee of $75.00 per set of which eight (8) responded. A copy of
the Record of Tenders Opened and Checked used at the public tender opening
is attached. Tenders shall be irrevocable for 90 days after the official closing
date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking
tendered unit prices and extensions; unit prices shall govern and extensions will
be corrected accordingly, which has been done.
All deposits other than the low three bidders may be returned to the applicable
bidders as provided for by Purchasing Procedure No. PUR 010-001, Item
10.03(w). Therefore, the tenders of the low three (3) bidders are attached for
review.
A Dun & Bradstreet report for Royalcrest Paving & Contracting Ltd. will be
requested of the Purchasing Analyst and a summary will be provided to you
during the evaluation phase of this tender call.
2.. TOREPORT# ÒES ~ h~(.,
._oc_..2..ot 2_
Rjchard Holborn
Darrell Selsky
April 13, 2006
Page 2
06Q
Summary
(PST included, GST included)
Bidder Total Tendered After Calculation
Amount $ Check $
Royalcrest Paving 87,748.03 87,748.03
Melfer Construction Inc. 94,192.10 94,192.10
Trisan Construction 99,694.30 99,688.69
Wyndale Paving 104,408.06 104,408.06
Salivan Landscaping 134,766.50 134,766.50
M. MacEwen Contracting 175,040.23 175,040.77
Ashland Paving Ltd. Rejected: Bid bond insufficient.
Reference: IB 18, 19, 20 TS 3.
PUR 010-001, 10.04 Item 9 (d)
Serve Construction Ltd. Rejected: Bid bond jnsufficient.
Reference: IB 18, 19,20 TS 3.
PUR 010-001, 10.04 Item 9 (d)
Pursuant to Information to Bidders Item 22, the following are being requested of
the low bidder for your review during the evaluation stage of this tender call:
(a) a copy of the Health & Safety Policy to be used on this project;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety &
Insurance Board (in lieu of the Cost and Frequency document, a copy of the
current CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Certificate of Clearance issued by Workplace Safety &
Insurance Board;
(d) the City's certificate of insurance shall be completed by the bidder's agent, broker
or insurer. {RECEIVED A T CLOSING}
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r4ENìt+.q_~q TOREPORT# OES ~\-O~
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Aprjl13, 2006
Page 3
P 7 n Richard Holborn
..' Darrell Selsky
Please review the copies of the bids. Include the following items in your Report to
Council:
(a) if items (a) through (f) noted above, are acceptable to the Safety & Training Co-
ordinator;
(b) any past work experience Royalcrest Paving & Contracting Ltd. including work
location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Royalcrest Paving & Contracting Ltd. is not
acceptable; and
(i) related comments specific to the project.
If you require further information, please feel free to contact me.
~¿;14v
Barbara Tran
/bt
Attachments
Copy for: Director, Operations & Emergency Services
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