HomeMy WebLinkAboutDecember 6, 2004
Audit Committee Meeting Minutes
Monday, Decem ber 6, 2004
4:00 PM
PRESENT:
Mayor David Ryan, Chair
COMMITTEE MEMBERS:
K. Ashe
M. Brenner
B. McLean
ALSO PRESENT:
D. Dickerson
G. Paterson
K. Senior
D. Watrous
- Councillor
- Director, Corporate Services & Treasurer
- Manager, Accounting Services
- Committee Coordinator
GUESTS:
AI Gunn, Deloitte & Touche
ABSENT:
1. J. Quinn
- Chief Administrative Officer (Medical Leave)
(I) ADOPTION OF MINUTES
Meeting of June 9, 2004
(II) MATTERS FOR CONSIDERATION
1. 2004 AUDIT - AUDITOR'S WORKPLAN
Approved
See Recommendation #1
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Audit Committee Meeting Minutes
Monday, December 6, 2004
4:00 PM
2. 2003 AUDIT MANAGEMENT LETTER
Approved
See Recommendation #2
3. CORPORATE SERVICES REPORT CS 32-04
PROCESS REVIEWS AND BEST PRACTICES
- OUTSIDE AGENCY SERVICES
Approved
See Recommendation #3
(II) OTHER BUSINESS
1. Resolution #163/04
Moved by Councillor Brenner
That Committee go In Camera at 4:30 pm.
CARRIED
The Audit Committee reviewed the 2003 Audit Management Letter.
Resolution #164/04
Moved by Councillor Brenner
That Committee rise from In Camera at 4:50 pm.
CARRIED
2. Councillor Dickerson requested a copy of the final Financial Statement for
Pickering 2000 and a detailed billing received from the Solicitor for the City for
2003 and 2004.
3. It was agreed that the next meeting would be held on February 21,2005 at 4 pm.
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Appendix I
Audit Committee Report
AC 2004-01
That the Audit Committee of the City of Pickering having met on December 6, 2004,
presents its first report to Council and recommends:
1. 2004 AUDIT - AUDITOR'S WORKPLAN
That the Audit Plan, Year Ending December 31, 2004, submitted by Deloitte &
Touche, including the proposed increase in fees to provide for increased audit
standards as required by the Canadian Institute of Chartered Accountants, be
accepted.
2. 2003 AUDIT MANAGEMENT LETTER
That the final comments as provided by the Director, Corporate Services &
Treasurer regarding the "Auditor's Management Letter" dated June 7, 2004
submitted by Deloitte & Touche, be accepted.
3. CORPORATE SERVICES REPORT CS 32-04
PROCESS REVIEWS AND BEST PRACTICES
- OUTSIDE AGENCY SERVICES
1. That Report CS 32-04 of the Director, Corporate Services be received for
information; and .
2. That the Audit Committee recommend to Council that the engagement of
service providers, as provided for in the Council Compensation and in the
Communications Policies, by Councillors be as described in this report less
the requirement that a Purchase Requisition and Purchase Order be issued;
and
3. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
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