HomeMy WebLinkAboutJuly 25, 2005
AUDIT COMMITTEE MEETING MINUTES
Monday, July 25, 2005
4:30 PM
PRESENT:
Mayor David Ryan, Chair
COMMITTEE MEMBERS:
M. Brenner
ALSO PRESENT:
D. Dickerson
T. J. Quinn
D. Bentley
G. Paterson
J. Reble
K. Senior
D. Watrous
- Councillor
- Chief Administrative Officer
- City Clerk
- Director, Corporate Services & Treasurer
- Solicitor for the City
- Manager, Accounting Services
- Committee Coordinator
GUESTS:
P. Jesty, Deloitte & Touche
R. Oake, Oake & Associates
G. E. Moulton, Deloitte & Touche
ABSENT:
Councillor Ashe
Councillor McLean
The Committee proceeded without a quorum and recommendations were approved
pending ratification.
(I) ADOPTION OF MINUTES
Meeting of Monday, June 20, 2005
(II) REPORTS
The Committee met In Camera at 4:37 pm.
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AUDIT COMMITTEE MEETING MINUTES
Monday, July 25,2005
4:30 PM
Moved by Councillor Brenner
That the meeting be closed to the public in order to consider the receiving of
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
CARRIED PENDING RATIFICATION
Discussion ensued with respect to a confidential memorandum from the Director,
Corporate Services & Treasurer, with respect to the 2004 Forensic Audit.
Refer to the Closed minutes of July 25, 2005.
Moved by Councillor Brenner
That the meeting be open to the public.
CARRIED PENDING RATIFICATION
1. Director, Corporate Services & Treasurer
Re: Confidential Memorandum on 2004 Forensic Audit
Approved
See Recommendation #1
2. Director, Corporate Services & Treasurer, Report No. CS 58-05
Re: Clerks Division Revenue Cycle Review
Approved As Amended
See Recommendation #2
(II) OTHER BUSINESS
a) Audit Committee Meetinq Schedule
A meeting schedule will be implemented for the Audit Committee to meet three
times a year with further meetings when required.
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AUDIT COMMITTEE MEETING MINUTES
Monday, July 25, 2005
4:30 PM
b) Work Plans for Internal Audit Processes
Deloitte & Touche will provide sample work plans to the Director, Corporate
Services & Treasurer.
(III) ADJOURNMENT
The meeting adjourned at 5:50 pm.
The Committee reconvened at 10:45 pm and ratified the actions taken.
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Appendix I
Audit Committee Report
AC 2005-02
That the Audit Committee of the City of Pickering having met on July 25, 2005, presents
its Second Report to Council and recommends:
1. Director, Corporate Services & Treasurer
Re: Confidential Memorandum on 2004 Forensic Audit
That Confidential Memorandum from the Director, Corporate Services &
Treasurer, dated July 15, 2005, be received for information.
2. Director, Corporate Services & Treasurer, Report No. CS 58-05
Re: Clerks Division Revenue Cycle Review
1. That Report No. CS 58-05 of the Director, Corporate Services & Treasurer be
received for information; and
2. That Deloitte & Touche be retained for the purposes of investigating the
recommendations noted within the Clerks Division Revenue Cycle Review
and providing their comments with respect to the actions taken by the Clerks
Division; and
3. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
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