HomeMy WebLinkAboutJuly 28, 2003
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Minutes I Meeting Summary
Audit Committee Meeting Minutes
July 28, 2003
6:00 PM
Main Committee Room
Attendees:
Councillor Maurice Brenner, Chair
Mayor Arthurs
Councillor Dave Ryan
Councillor Mark Holland
Thomas J. Quinn, Chief Administrative Officer
Gil Paterson, Director, Corporate Services & Treasurer
Kristine Senior, Manager, Accounting Services
Debbie Kearns, Committee Coordinator
Paula Jesty, Deloitte & Touche
Ivy Chan, Deloitte & Touche
Ado tionofMlnutes
Moved by Councillor Holland, that the minutes of the February
24th, 2003 meeting be adopted.
CARRIED
2.2002YearEnd Audit
a) Auditor's report to the Audit Committee
b) 2002 Audited Draft Financial Statements
Moved by Councillor Holland
"That the Audit Committee approve the Auditor's Report and
the 2002 Consolidated Draft Financial Statements and that they
be forwarded to Council for approval."
CARRIED
3. Auditor's Management Letter to the
Audit Committee
Moved by Councillor Holland to go In-Camera at 6:18 PM
CARRIED
Paula Jesty, Auditor, Deloitte & Touche reviewed with
Committee the Management Letter, identifying and clarifying
the recommendations outlined.
Councillor Ryan strongly expressed his concern with the lack of
a disaster recovery plan and the need to implement this as
soon as possible.
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Moved by Councillor Holland to rise from this In-Camera
session.
Moved by Councillor Holland
"That the Audit Committee receive the Auditor's Management
Letter for information."
CARRIED
4.2002 Financial Information Return
The 2002 Financial Information Return was presented to
Committee for information.
Moved by Councillor Ryan
"That the Audit Committee receive the 2002 Financial
Information Return and that it be forwarded to Council for
information. "
CARRIED
Munici al PerfOrmance MeasurernenlProram
An update was provided by the Treasurer on the Municipal
Performance Measurement Program"
6. Other Business
The Treasurer distributed the 2002 APT A Financial Statements
to the Committee for information.
Councillor McLean commented on the concerns raised by
individuals concerning the Molson's Beer Wagon.
Councillor Holland moved to go In-Camera at 7:05 PM.
CARRIED
The Chief Administrative Officer provided information to
Committee with respect to the Beer Wagon.
Councillor Ryan moved to rise from this In-Camera session.
CARRIED
Meeting Adjourned 7:12 PM
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Committee of the Whole Report
AC 2003-2
That the Audit Committee of the City of Pickering having met on July 28,2003, presents
its second report to Council and recommends:
1. 2002 YEAR END AUDIT
That the Auditor's Report and the 2002 Consolidated Draft Financial Statements,
be approved.
2. AUDITOR'S MANAGEMENT LETTER
That the Auditor's Management Letter dated June 27, 2003, be received for
information.
3. 2002 FINANCIAL INFORMATION RETURN
That the 2002 Financial Information Return, be received for information.
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