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Home My WebLink AboutOES 01-06 Cilt¡ o~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 01-06 Date: April 1 0, 2006 From: Everett Buntsma Director, Operations & Emergency Services Subject: Quotation Q-7-2006 Quotation for Street Lighting - Capital Installation Recommendation: 1. That Report OES-01-06 regarding Street Lighting Capital Installation be received; and that: 2. Quotation Q-7 -2006 submitted by Dundas Power Line Limited for Street Lighting Capital Installation in the amount of $116,630.00 (GST included) be accepted; 3. The total gross project cost of $130,527(GST included) and a net project cost of $121,988 including the above quotation amount and other project costs identified in this report be approved; and 4. The appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. Executive Summary: As part of the Street Lighting Capital Budget, Street Lighting installation for Kingston Road from Valley Farm Road to Notion Road was identified as a construction project. The project was put on hold pending the completion of the underground conversion of hydro on Kingston Road from Liverpool Road to Valley Farm Road, and in anticipation of the underground conversion of hydro through this section. As it has been determined that Veridian will not be converting the hydro to underground, the street light installation should commence. Also as part of the 2002 Street Lighting Capital Budget, street light replacements for Belinda Court and Orion Court were identified as a construction project and were included in this quotation in anticipation of economies of scale. Quotation Q-7-2006 was issued on Monday, January 16, 2006 and closed on Tuesday, January 24, 2006 with three (3) bidders responding. The total gross project cost is estimated to be $130,527 for an estimated net cost to the City of $121,988 (net of GST rebate). Under the City's Purchasing Policy an award exceeding $81,000 from a formal quotation call is subject to Council approval. Report OES 01-06 April 1 0, 2006 Su bject: Ouotation-7 -2006 Quotation for Street Lighting - Capital Installation Page 2 Financial Implications: 1. QUOTATION AMOUNT Q-7-2006 GST Sub-Total GST Rebate Total $109,000 7,630 116,630 (7,630) $109,000 2. APPROVED SOURCE OF FUNDS Street Li htin Ca ital Bud et Location Project Code Kingston Road! Valley Farm Road to Brock Road 5325.9902.1710 Source of Funds Budqet Required Internal Loan 38,388 39,014 Kingston Road! Brock Road to Notion Road 5325.9903.1710 Internal Loan 53,600 56,462 Amberlea Neighbourhood 5325.0202.1710 Internal Loan 30,000 FUNDS AVAILABLE 121,988 26,512 121,988 3. ESTIMATED PROJECT COSTING SUMMARY Q-7 -2006 -Street Lighting Capital Sub-Total $109,000 Associated Costs Consultant Fees (Detail Design and Final Inspection) Contingency Total GST Total Gross Project Cost GST Rebate Total Net Project Cost 7,200 5,788 121,988 8,539 130,527 (8,539) $121,988 Report OES 01-06 April 1 0, 2006 Subject: Quotation-7 -2006 Quotation for Street Lighting - Capital Installation Page 3 5. Project Cost under (over) Approved Funds ($121,988-121,988) $0 The Director, Corporate Services has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Background: As part of the 1999 Street Lighting Capital Budget, Street Lighting Installation for Kingston Road from Valley Farm Road to Notion Road was identified as a construction project. Also as part of the 2002 Street Lighting Capital Budget, street light replacements for Belinda Court and Orion Court were identified as a construction project and included in this quotation in anticipation of economies of scale. Quotation Q-7-2006 was issued on Monday, January 16, 2006 and closed on Tuesday, January 24, 2006 with three bidders (3) bidders responding. The total gross project cost is estimated to be $130,527 for an estimated net cost to the City of $121,988 (net of GST rebate). The references for the low bidder, Dundas Power Line Limited, have been checked, and are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, current Cost and Frequency Record, Certificate of Clearance issued by Workplace Safety & Insurance Board, and Certificate of Insurance as submitted by Dundas Power Line Limited have been reviewed by the Coordinator, Safety & Employee Development and are deemed acceptable. Credit information as provided by D & B for Dundas Power Line Limited has been reviewed by the Purchasing Analyst and in conjunction with staff's review of reference information and the bonding available on this project, is deemed acceptable. Upon careful examination of all quotations, and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Dundas Power Line Limited for Quotation Q-7-2006 in the amount of $116,630.00 (GST included) and that the total net project cost of $121 ,988 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Report OES 01-06 April 10, 2006 Subject: Quotation-7 -2006 Quotation for Street Lighting - Capital Installation Page 4 Attachments: 1. Location Map 2. Supply & Services Memorandum Prepared By: ! Approved I EndorseC!i~Y: .J .....'..'., ~). ""'---';'« / , ,,-'''' ~.' i-·'- -' ç.' I t.. /' ..' / , ~ /." - ~,// / arrell B. Selsk v Supervisor, Engineering & C 1\ Ü \ \ d\~ Vera A." elgemacher Manager, Supply & Services Everett nts Director, Operations & Emergency Services /.' ........~..... ....;. ___c':'...._~ / .--,,-~*.., '-'-," <::. -".'/~~J~"~~."""""'."""'.. . '. '. c: . ~~.,~.t ;':::7~~=---~':'~""> Gillis A. Paterson Director, Corporate Services & Treasurer DS:ko Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering oily cil 'i ~"l<? ¡) 6' " !~;:rrl\CH!I!¡ENl I rOREPoRT#.QE~ 01-0(0 __._~L.* of .-&_, MUNICIPAL PROPERTY & ENGINEERING Attachment For Quote Q-7-2006 ORION COURT / BELINDA COURT & KINGSTON ROAD STREET LIGHT INSTALLATION I J.. f-- W Z « -1 w CL u CL 0 W [( V1 « z « 0 STROUDS LANE 0 0 u [( f-- « V1 0 cr LANE --' --' I 0 [!J « 0 l1': o SUBJECT w w U ~ o AREAS ::J ct ~ [( 0 ~ cS CL rl V1 ~ WELRUS STREET LOCATION MAP o « o It ::; It « Ie w ~, <.1 0 w ¡¿ 0 i~ ID iñ w z >. ~ z ¡¿ '" ID :> 0 ID . ,~ .1- , I LOCA TION MAP LlMPandEIProjecls & SchedulinglAttachments for Tenders\2006\Q-X·2006 . Slreetlighling,doc /:" 1V¡ENT rOREPORT#~ ot-öl¡ ---1.L of ~ LOCATION: Orion Court - starting and finishing on Orion Court Belinda Court - starting and finishing on Belinda Court Kingston Road - from Valley Farm Road east to Notion Road PROPOSED STREET LIGHT INSTALLATION ON BELINDA / ORION INCLUDES: Remove existing poles and luminaries Replace with new poles and luminaries PROPOSED STREET LIGHT INSTALLATION ON KINGSTON INCLUDES: Install new poles and luminaries where required on the north side L:IMPancfEIProjecls & SchecfulinglAltachments for TencfersI2006IQ-X-2006 - Streetlighting,cfoc Þ:rr¡~CHIV¡ENT#__.~, TOREPORT#OE.S pl-Q¿ -1_,_of"þ ... CORPORATE SERVICES DEPARTMENT SUPPLY & SERVICES R.....'I"":I~~1\if/I'1""'D' - ;..J ß.-~~, ;;3:Ir.t f1 \)!'f ît'."t!I ; ~ & ~... \;''1~,y :;'~..¡ '"j b... ,. MEMORANDUM ! 1\,1\) ,r} 5 ?f1llfì, J!-\I' l. ~IJ l,,,, January 24, 2006 CITY OF PICKERiNG MUNICIPAL PROPERTY & ENGINEERING To: Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky ./ Supervisor, Engineering & Capital Works From: Barbara Tran Buyer RE: Quotation No. Q-7-2006, Quotation for Street Lighting-Capital Installation 2006 CLOSING: Tuesday, January 24,2006,12:00 Noon Quotations were invited from ten (10) companies on January 16, 2006 of which five (5) picked up documents and three (3) responded by the closing deadline noted above. Copies and a summary are attached. Quotations shall be irrevocable for 60 days after the official closing date and time. SUMMARY PST Included! GST Extra A copy of the quotations are attached for your review along with the following summary of costs: Bidder Dundas Power Line Ltd. Stace Electric Com an Ltd. Lan Ie Utilities Contractin Ltd. MDK Electric Ltd. Bid $109,000.00 $112,017.10 $144,654.00 Unable to Bid Richard Holborn I Darrell Selsky DeS -01-0Ct, ("'lENT ~ REPORT#.lat1uary 24, 2006 ._~,ot :L. Page 2 Pursuant to Supplementary Standard Conditions Item 10, the following documents will be requested of the low bidder for your review during the evaluation stage of this quotation call: (a) a copy of the Health & Safety Policy to be used on this project; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer. Please review information provided and advise if the quotation submitted by Dundas Power Line Ltd. is acceptable, or any reason(s) why the bid of Dundas Power Line Ltd. is not acceptable; and any other related comments specific to the project. Confirm any previous working experience with the supplier and indicate if the work was acceptable. Without previous working experience, confirm if reference checks are acceptable. In accordance with Purchasing Policy Item 04.05 (revised 2005), an award exceeding $81,000 is subject to Council approval. If you require further information, please feel free to contact me. Thank you, LAA~ltb11t--/ Barbara Tran Ibt Attachments