HomeMy WebLinkAboutCS 15-06
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: CS 15-06
Date: March 27,2006
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
Statement of the Treasurer Respecting 2005 Remuneration and
Expenses of Members of Council and Council Appointees to Boards,
Agencies and Other Bodies
Recommendation:
It is recommended that Council receive report CS 15-06, Statement of the Treasurer
respecting Remuneration and Expenses of Members of Council and Council
Appointees for the year 2005.
Executive Summary: Section 284(1) of the Municipal Act 2001 states in part that
the Treasurer of every municipality shall, in each year, submit to the Council of the
municipality, an itemized statement of the remuneration and expenses paid to each
Member of Council. The statement must also include remuneration and expenses paid
to any other person who has been appointed by Council to serve as a member of any
body.
Financial Implications: None
Background: Over the last few years this report has evolved to include various
categories of expenditures that have been interpreted to be required under the new
Municipal Act and/or financial reporting requirements of the Province of Ontario or
professional accounting bodies. While the old Act was rather vague, the new one
clarifies some aspects but still leaves others open to interpretation. In the interests of
Council wanting to provide clear and transparent reporting of these expenses as
required under the Act, changes were incorporated into this report, first year being
2003, and the 2004 budget format was revised.
The reference in the Act to "... expenses paid... to ..." has been interpretated to also
include expenses paid on behalf of a Member of Councilor appointee. For example,
assume two Councillors incur the same registration expense to attend the same
conference. One puts in on his charge card and seeks reimbursement from the City
while the other has the City billed directly. There should be no difference in the
reporting treatment due to the method of payment and this interpretation will
Report CS 15-06
Date: March 27, 2006
Subject: Statement of the Treasurer Respecting 2005 Remuneration
and Expenses of Members of Council and Council Appointees
to Boards, Agencies and Other Boards
Page 2
accomplish that. It also complies with what I believe is the intent of the legislation. The
report excludes expenditures that are corporate in nature, for example school awards,
promotional items and photography, and that are not directly associated with any
individual Councillor. Council receptions, Committee meeting expenses and City Hall
administration and overhead expenses are also excluded.
Payments made by Veridian Corporation to Pickering Council appointees to the Board
have been included. This comes about as a result of a review of the Act and enquiries
made to Veridian and its legal counsel. While the Act refers to expenses paid, it is
silent as to paid by whom. Furthermore, the Act also stipulates that any body to whom
a Council appointment is made must provide the municipality with a statement of
remuneration and expenses paid for the year. This has been interpreted to mean that
this information must be included in the Treasurer's report to Council.
Several other bodies to which Council makes appointments have also been included as
an "other body" as required under the Act. However, the many community committees
and groups that Councillors are appointed to have been excluded as, to the best of my
knowledge, no remuneration or expenses are paid.
The amounts paid by the Region of Durham to Regional Councillors are not included in
this report.
Attachments:
1. Remuneration and Expenses of Members of Council
2. Detailed Breakdown of 2005 Expenses
3. Remuneration and Expenses of Council Appointees
4. Remuneration and Expenses Paid by Veridian Corporation to Council Appointees
Report CS 15-06
Date: March 27, 2006
Subject: Statement of the Treasurer Respecting 2005 Remuneration
and Expenses of Members of Council and Council Appointees
to Boards, Agencies and Other Boards
Page 3
Prepared By:
Approved I Endorsed By:
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Avril Payne (~
Audit Analyst
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'-Gillis A. Paterson
Director, Corporate Services & Treasurer
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering Citï Council
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STATEMENT OF TREASURER
COUNCIL APPOINTEES
2005 REMUNERATION AND EXPENSES
Remuneration Expenses (8) Total
$ $ $
Committee of Adjustment (1)
M. Billinger (9)
E. Newton (9)
C. Braney (7)
B. Utton (7)
D. Johnson (7)
1,200
1,120
1,200
1,200
1,120
5.840
84
42
119
141
43
429
1,284
1,162
1,319
1,341
1,163
6.269
Fenceviewers/Property
Standards Committee (2, 4)
A. Burtney (9)
M. O'Connor (9)
P. Scott (9)
G. Fernandes (9)
R. Fleming (7)
Livestock Valuers (3)
S. Wideman (9)
J. Laider (11)
320
240
560
172
20
192
492
260
752
APT A Board of Directors (5)
D. Ryan (7)
D. Pickles (9)
M. Brenner (9, 12)
2,175
2.175
2.175
2.175
Remuneration
$
Expenses (8)
$
Total
$
Pickering Public Library Board (6)
K. Ashe (7)
O. Chaudhry (10)
K. Cummings (7)
J. Duncan (7)
P. Irwin (7)
J. Lucas (7)
B. McLean (7)
P. Savel (7)
H. Van Leeuwen (9)
15
20
60
15
20
60
118
213
118
213
NOTES TO COUNCIL APPOINTEES:
All payments are authorized under Council's adoption of the 2003 Current Budget.
(1 ) Authority: By-law 5242/98
Municipal Act, 2001 Section 283
(2) Authority: By-law C-1
Municipal Act, 2001 Section 283
(3) Authority: By-law 6211/03
Municipal Act, 2001 Section 283
(4) Authority: By-law C-1
Building Code Act Section 15.6
(5) Authority: By-law 5873/01
Municipal Act, 2001 Section 283
(6) Authority: By-law 6211/03
Municipal Act, 2001 Section 283
(7) Council appointees for new term commencing December 1 , 2003
(8) Expenses include conferences, travel and meeting expenses
(9) Continuing member
(10) By-law #6532/05 O. Chaudhry to replace K. Rathee
(11) By-law #6597/05 J. Laider to replace A. Singh
(12) Attendance at American Public Transit Association Symposium
ATTACH¡V¡l;:i'.t.[
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STATEMENT OF TREASURER
COUNCIL APPOINTEES
VERIDIAN CORPORATION BOARD OF DIRECTORS
2005 REMUNERATION AND EXPENSES
Remuneration Expenses (4) Total
$ $ $
Veridian Corporation (1,2)
Board of Directors (3)
D. Ryan 10,174 10,174
M. Brenner (5) 10,487 331 10,818
B. McLean 10,174 973 11,147
D. Pickles 10,174 137 10,311
S. Trepanier 10,174 129 10,303
51 .183 1,570 52.753
NOTES TO VERIDIAN CORPORA TON BOARD OF DIRECTORS:
(1) The above information was provided by the Vice President, Corporate Affairs,
Veridian Corporation.
(2) Remuneration and expenses are paid by Veridian Corporation as may be
established by the Board of Directors. The term of office for the Board follows the
calendar year therefore, the above expenses are for 12 months ending December
31,2005.
(3) Appointed by Council under City of Pickering By-law 6211/03.
(4) Expenses include conferences, meals and mileage.
(5) Appointed by Resolution #107/04 to replace Councillor Holland. Includes
remuneration for appointment as Vice Chair.