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HomeMy WebLinkAboutPD 08-06 Ciú/ o~ REPORT TO EXECUTIVE COMMITTEE 019 Report Number: PD 08-06 Date: January 24, 2006 From: Neil Carroll Director, Planning & Development Subject: Lease of City of Pickering lands to The Rockport Group Block 16, 40M-1231 & 40R- 7765, Part 26 (eastern half of the City lands located on the southwest corner of Valley Farm Road and The Esplanade South) City of Pickering Recommendation: 1. That the request by The Rockport Group to lease City land at the southwest corner of Valley Farm Road and The Esplanade South for construction staging/storage purposes associated with the development of a seniors project at the southeast corner of Valley Farm Road and Diefenbaker Court be APPROVED. 2. That the Mayor and the City Clerk be AUTHORIZED to sign a lease agreement with The Rockport Group involving City lands, substantially on terms set out in Section 2.1 of this Report. Executive Summary: The Rockport Group (Rockport) has requested to lease a 0.4 hectare parcel of City land, located on the southwest corner of Valley Farm Road and The Esplanade South for a period of 14 months, for the purpose of material storage and construction staging associated with the development of lands owned by Rockport on the southeast corner of Valley Farm Road and Diefenbaker Court. The lease agreement will define the parcel of land and establish provisions respecting land use, lease duration, financial payment, and site restoration requirements (see Attachment #1 - Location Map & Attachment #2 - Applicant's Submitted Plan). The City of Pickering will receive $65,000.00 from Rockport as a lump sum payment prior to the commencement of the lease. A required construction management plan will control the use of the leased lands. It is recommended that the Mayor and City Clerk be authorized to sign a lease agreement with Rockport, in the form prepared by the City Solicitor. Financial Implications: The $65,000.00 lease payment from Rockport is proposed to be used to fund an Intersection Pedestrian Signal (IPS) on Valley Farm Road, at a location to be determined between Kingston Road and Pickering Parkway. It is anticipated that this IPS will be included in the City's 2006 Capital Budget. 02'@lport PD 08-06 January 24, 2006 Subject: Lease of City of Pickering lands to The Rockport Group Page 2 1.0 Backaround Rockport requested to lease a 0.4 hectare parcel of City owned land located on the southwest corner of Valley Farm Road and The Esplanade South for the purpose of a construction staging/storage area associated with Rockport's seniors housing project approved for development on the southeast corner of Valley Farm Road and Diefenbaker Court. This additional staging/storage area is required by Rockport due to the constrained nature of the construction site. The building site is not of sufficient size to accommodate materials, tools, trailers and worker parking. The Planning & Development Department has worked with Rockport to develop lease terms that are acceptable to City staff, and that may be presented to Council. 2.0 Discussion 2.1 The Lease Agreement will outline the location, use of the lands, length of the lease, financial payment and restoration matters The lease agreement between the City of Pickering and Rockport will address the following matters: . location of the land; . use of the land; . length of the lease; . financial payment; and . restoration conditions; The land will be used for the staging and storage of construction materials for the development of a seniors housing project on lands owned by Rockport on the southeast corner of Valley Farm Road and Diefenbaker Court. The proposed leased land does not include any of the land currently used for municipal parking purposes. The lease will be for a 14-month term at a cost of $65,000.00 payable to the City of Pickering in one lump sum payment, prior to the commencement of the lease. The lease is proposed to commence on February 7, 2006, and expire on April 7, 2007. Should a lease extension beyond the 14-month time period be necessary, such extension would be at the discretion of the City and would be at a lease rate of $4,500.00 for each additional month. Rockport will be obligated to restore the leased land to its original state. Further, an environmental certificate will be required at the termination of the lease, verifying that the site is contaminate free. Report PD 08-06 January 24, 2006 (jJ)21 Subject: Lease of City of Pickering lands to The Rockport Group Page 3 2.2 Staff undertook a preliminary analysis of land lease values in determining the cost of the lease and the lease money will be used for an Intersection Pedestrian Signal (IPS) Through the lease negotiations staff undertook a preliminary analysis of land lease values. During negotiations the City noted an interest to introduce an IPS along Valley Farm Road at some point between Kingston Road and Pickering Parkway to assist pedestrian movement. Rockport was also interested in the installation of an IPS on Valley Farm Road, as it would provide improved pedestrian crossing safety to future residents of their seniors project. Through the land lease analysis it was determined that $65,000.00 represented an appropriate lease value for a 14-month term, which also corresponded to the cost of an IPS. The $65,000.00 lump sum payment may be used by Council to fund an IPS to be installed between Kingston Road and Pickering Parkway, at a location to be determined. 2.3 A Construction Management Plan will address other aspects of the lands under lease to Rockport The construction management plan will address amongst other matters, the following aspects of the leased land as generally outlined below: . crane operation . fencing . hours of operation . lighting . parking area (during construction) . restoration . site security (see Attachment #3 - Components of the Construction Management Plan) 2.4 Alternate location required for staging of 2006 Winterfest Fireworks The lands requested for lease provide a staging area for the Winterfest fireworks. Steve Reynolds, Division Head, Culture & Recreation has advised that an alternate location will be required for the staging of the 2006 Winterfest fireworks should this lease be approved. Mr. Reynolds is currently exploring an alternative location for fireworks staging. Attachments: 1. 2. 3. Location Map Applicant's Submitted Plan Components of the Construction Management Plan "O2,~eport PD 08-06 January 24,2006 Subject: Lease of City of Pickering lands to The Rockport Group Page 4 Prepared By: Approved / Endorsed By: Neil~ Director, Planning & Development ~/(~ Lynda T ylor, MCIP, RP Manager, Developm nt Review GXR:jf Attachments Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Director, Operations & Emergency Services City Solicitor Coordinator, Business Development & Investment , ATTACHMENT I I TO REPORT' PO D ~ - 0 (,., ;u 0 :Þ 0 40\ d\f'J p.. '< r-\\Gr' City of Pickering @23, 0::: 0 0 0::: 0::: 0 U 0 0::: 0 >- I Planning & Development Department PROPERTY DESCRIPTION BLOCK 16, 40M-1231 & 40R7765, PART 26 OWNER CITY OF PICKERING FILE No. ROCKPORT LAND LEASE DATE JAN. 10,2006 SCALE 1 :5000 DRAWN BY JB CHECKED BY GR aT:'a~:;cË~¡e,pd.e. Inc, and If. .uppl;e'., A" '19M. Re..~ed, Nof 0 pion of ."~ey, 2005 ",PAC and ;f..u lie'.. A" d hI. R..e~ed, Nof 0 Ion of Su've . l' PN-8 .024 .. ATTACHMENT # ~ TO REPORT # PO D ~ - 0 t.o PROPOSED STAGING AND MATERIAL STORAGE AREA (SOUTHWEST CORNER OF VALLEY FARMS ROAD & THE ESPLANDE SOUTH) J THE ESPLANADE SOUTH -~. ~ I PARKING ' '. ' 3 ~ CE ' ffiF= STAGING & STORA~ AREA ¡ , I __4 ---' ' I., , 'I , " ..- -.. r c '< . 0 " c::: :! c::: < LL. >- W ...J ...J :; DEIFENB'A'i<'ËR COURT r . f, /' CITY , " CENTRE 'I' RESIDENCE INC. , '. J. ~ THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNING & DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES DIVISION MAPPING AND DESIGN, JAN, 12, 2005, .. ATTACHMErn # 3 TO 'iEPORï # PD, 0 R - 0 c.. iÞb,I;);.':1'5 ~r,;¿ ,¡ Components of the Construction Manaaement Plan The construction management plan will address amongst other matters, the following aspects of the leased land as generally outlined below: . Crane Operation Off-loading and on-loading with the crane will only be permitted from Diefenbaker Court (not from City leased land on the southwest corner); - An area will be outlined on the submitted construction management plan defining this area; No lifting of materials will be permitted to cross over Valley Farm Road from the staging/storage area to the construction site; . Fencing Fencing of the leased lands will be required as the lands will be storing construction materials and supplies; - An 8' solid board fence will be installed on the north and south sides of the staging/storage area; - Along the east and west sides of the staging/storage area an 8' galvanized chain link fence will be installed in order to keep visibility through the staging and storage area. . Hours of Operation Hours of operation will be Monday to Saturday from 7am to 7pm; No Sundays and No Holidays; . Lighting No additional lighting is required other than some low level security lighting, if necessary; - There is sufficient lighting from the street; . Parking Area (during construction) Parking entrances and exits must be paved; - The parking areas must be treated with a material that will prevent the rising of dust and loose particles; . Restoration - The Rockport Group will be obligated to restore the land subject to the lease to its original state; - An environmental certificate stating that the site is contaminate free prior to the termination of the lease, will be required; Curb cut/curb restoration and sidewalk restoration will be required; - A security deposit will be required for the leased lands to secure for restoration of these items; ac;~.. \W (".," IQ1 . ATTACH¡\~EfH # 3 TO REPORì # PO 0 1{- D " - This security deposit is separate from any letter of credit and/or security deposit required for the lands being developed through S 10/05; Site Security - The Rockport Group will address site security by submitting a letter of understanding detailing how security will be dealt with on-site.