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Home My WebLink AboutJanuary 24, 2006 Executive Committee Meeting Agenda Tuesday, January 24,2006 7:30 pm Council Chambers Chair: Councillor Ashe (I) ADOPTION OF MINUTES PAGE Meeting of January 9, 2006 1 - 7 (II) DELEGA TIONS PAGE (III) MATTERS FOR CONSIDERATION 1. Director, Planning & Development, Report PD 03-06 672003 Ontario Limited Plan of Subdivision 40M-1919 8 -18 1298989 Ontario Inc. Plan of Subdivision 40M-1969 Final Assumption of Plans of Subdivision By-laws should be enacted to: 1. dedicate Blocks 33 and 36, Plan 40M-1919 as public highways; 2. assume roads and services within Plan 40M-1919 (save and except from Lot 10, Block 30 and those parts of Block 35, being Parts 1 and 7, 40R-19037) and Plan 40M-1969 (save and except from Blocks 124, 129, 130, 131 and 132); 3. amend By-law 1416/82 (Places of Amusement) to include the roads within Plans 40M-1919 and 40M-1969; and 4. authorize the release and removal of the Subdivision Agreements from title relating to Plan 40M-1919 (save and except from Lots 10,11 and Block 30) and Plan 40M-1969. 2. 1. 2. 3. Executive Committee Meeting Agenda Tuesday, January 24,2006 7:30 pm Council Chambers Chair: Councillor Ashe Director, Planning & Development, Report PD 08-06 Lease of City of Pickering lands to The Rockport Group Block 16, 40M-1231 & 40R-7765, Part 26 (Eastern half of the City lands located on the southwest corner of Valley Farm Road and The Esplanade South) City of Pickerinq 19 - 26 That the request by The Rockport Group to lease City land at the southwest corner of Valley Farm Road and The Esplanade South for construction staging/storage purposes associated with the development of a seniors project at the southeast corner of Valley Farm Road and Diefenbaker Court be approved. That the Mayor and the City Clerk be authorized to sign a lease agreement with The Rockport Group involving City lands, substantially on terms set out in Section 2.1 of this Report. Director, Planning & Development, Report PD 09-06 Places to Grow - Better Choices. Brighter Future. Proposed Growth Plan for the Greater Golden Horseshoe November 2005 EBR Reqistrv Number: XR05EOO02 - Informational Notice 27 - 44 1. That Pickering Council receive Report PD 09-06 on the Proposed Growth Plan for the Greater Golden Horseshoe, prepared by the Ministry of Public Infrastructure Renewal, dated November 2005; That Pickering Council advise the Minister of Public Infrastructure Renewal that it continues to support: (a) a growth plan for the Greater Golden Horseshoe; (b) Pickering's inclusion within the sub-area that includes the Greater Toronto Area and Hamilton; (c) the identification of downtown Pickering as an urban growth centre; and (d) protection of designated employment lands from conversion to non-employment or major retail land uses; 2. That Pickering Council request the Minister of Public Infrastructure Renewal to: (a) amend the final Growth Plan to identify the Cherrywood Community as a designated greenfield area and to coordinate with the Minister of Municipal Affairs and Housing the removal of this area from the Greenbelt Plan; and in the absence of this, amend the final Growth Plan to identify lands in the northeast sector of Pickering, having an area equivalent in size to the Cherrywood Community, as a designated greenfield area instead of Greater Golden Horseshoe Growth Plan Area; and respond in writing to Pickering Council regarding the Minister's rationale for his decision on this matter; That Pickering Council request the Minister of Public Infrastructure Renewal to incorporate the following recommended changes into the final Growth Plan for the Greater Golden Horseshoe, such that: (a) the adequacy of the designated urban land supply in the Growth Plan is reviewed at least every five years; lower-tier municipalities, in addition to the upper and single-tier municipalities, are formally consulted on the: (i) reviews of the population, household and employment forecasts; undertaking of sub-area assessments; delineation of the built boundary; identification of the boundary for and scale of development in Pickering's urban growth centre; determination of the timing for and location of future designated greenfield areas; the content of sub-area assessments are refined to focus on regional scale infrastructure, economic development, transportation and transit, and urban boundary expansion matters and that the identification of the natural system, prime agricultural and rural areas are the responsibility of upper, lower and single-tier municipalities; a schedule identifying the sub-areas is re-introduced; 3. (b) (c) 4. (b) (c) (d) Executive Committee Meeting Agenda Tuesday, January 24,2006 7:30 pm Council Chambers Chair: Councillor Ashe (ii) (iii) (iv) (v) a new policy is added to section 2.2.3 - General Intensification, allowing the Minister to permit achievement of the 40% intensification in Durham Region at a point in time after the year 2015, following review of the current intensification opportunities and supply of existing approved greenfield developments; the term "municipality" in policy 2.2.3 2., (which requires those municipalities currently achieving an intensification ratio of higher than 40% within their built-up area to continue to achieve that ratio), is clarified to refer to an "upper or single-tier municipality" only, and that it is not to be applied at the lower-tier municipal level; the employment to population ratio is increased to 50% (one job for every two persons) for Durham Region; the employment areas along Highways 407 and 401 within Durham Region are recognized and identified as provincially significant in the Growth Plan; the transportation system is revised to: (i) add a proposed higher order transit route along Taunton Road and Kingston Road; add a proposed higher order transit route on the CP Belleville rail line through Durham Region; (iii) add a proposed higher transit route from the Pickering GO Station to the Highway 407 transitway; and (iv) extend Highway 407 easterly to Highway 35/115 in the pre-2031 timeframe, and add a proposed higher order transit route on Highway 407 through Durham Region; That Pickering Council continues to request that, prior to finalizing the Growth Plan, the Province release details of the fiscal, regulatory and other tools that will be made available to properly implement the Growth Plan policies at the local level; (e) (f) (g) (h) (i) 5. 6. Executive Committee Meeting Agenda Tuesday, January 24, 2006 7:30 pm Council Chambers Chair: Councillor Ashe (ii) That Pickering Council authorize staff to prepare and bring back to Council for authorization, terms of reference for a "Downtown Pickering Urban Growth Centre Study" to determine the scope, scale and nature of the downtown centre, in consultation with the Ministry of Public Infrastructure Renewal and the Region of Durham; and 4. 5. 6. Executive Committee Meeting Agenda Tuesday, January 24, 2006 7:30 pm Council Chambers Chair: Councillor Ashe 7. That the City Clerk forward a copy of Report PD 09-06 to the Minister of Public Infrastructure Renewal, the Minister of Municipal Affairs and Housing, the Region of Durham, Durham area municipalities, and Wayne Arthurs, MPP, Pickering-Ajax- Uxbridge. Director, Corporate Services & Treasurer, Report CS 07-06 Appointment to Enforce the ParkinQ By-law on Private Property 45 - 46 1. That Report CS 07-06 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and 2. That Council approve that the City Clerk be authorized to bring a By-law directly to Council with no report due to the fact that the amendments are only housekeeping in nature. City Clerk, Report CS 08-06 Public Meeting - Notice of the Passing of a By-law for Council Rules of Procedure 47 - 70 1. That Report CS 08-06 of the City Clerk be received; 2. That a public meeting be held for the purpose of soliciting comments with respect to a revised Council Rules of Procedure by-law; 3. That upon review of the comments, the City Clerk present the by- law at the February 20, 2006 meeting of City Council. Director, Corporate Services & Treasurer CS 09-06 Formal Quotations - Quarterly Report for Information 71 - 73 It is recommended that report CS 09-06 of the Director, Corporate Services & Treasurer concerning Formal Quotations - Quarterly Report for Information be received and forwarded to Council for information. Executive Committee Meeting Agenda Tuesday, January 24, 2006 7:30 pm Council Chambers Chair: Councillor Ashe (IV) OTHER BUSINESS (V) ADJOURNMENT 001 Executive Committee Meeting Minutes Monday, January 9, 2006 7:30 pm Chair: Councillor Pickles PRESENT: Mayor David Ryan COUNCILLORS: M. Brenner D. Dickerson R. Johnson D. Pickles K. Ashe - Absent. B. McLean - Absent ALSO PRESENT: 1. J. Quinn N. Carroll G. Paterson D. Bentley D. Shields - Chief Administrative Officer - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk (I) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor Brenner Meeting of December 12, 2005 CARRIED (II) DELEGA TIONS 1. Heritage Pickering Report and Presentation to Council Pamela Fuselli, Chair, Heritage Pickering, appeared before the Committee to present the 2005 Annual Report. She also noted that Heritage Pickering would like to see Council representation on the Heritage Pickering Committee, the creation of a Study Area from the current eastern boundary, along Whitevale Road to Sideline 16 for the purpose of extending the Whitevale Heritage Conservation District, a tax rebate program and the designation of the Glen House and the Willson House. ÜJ.= (III) Executive Committee Meeting Minutes Monday, January 9, 2006 7:30 pm Chair: Councillor Pickles A question and answer period ensued. Councillor Johnson gave notice that he would be pleased to be the Council representative on the Pickering Heritage Committee and would welcome a motion to this effect at the next regularly scheduled Council meeting. MATTERS FOR CONSIDERATION 1. Director, Corporate Services & Treasurer, Report CS 03-06 Historical/Architectural Designation - Glen House - 1690 Whitevale Road, Pickerinq Discussion ensued with respect to the ownership of Glen House and the notification process for designation. Moved by Councillor Brenner Seconded by Councillor Dickerson 1. That Report CS 03-06 of the Director, Corporate Services & Treasurer be received; 2. That the Executive Committee endorse the recommendation of Heritage Pickering for designation of Glen House; 3. That the City Clerk be authorized to begin procedures to have the Glen House, municipally known as 1690 Whitevale Road, designated under Part IV of the Ontario Heritage Act; 4. That the City Clerk, in consultation with Heritage Pickering, draft and forward an appropriate 'Notice of Intent to Designate' to the owners of the property, the Ontario Heritage Foundation, the local newspaper; and 5. Further, that the City Clerk be directed to draft the necessary by- law together with the reasons for designation for Council approval. CARRIED O~3 2. 3. Executive Committee Meeting Minutes Monday, January 9, 2006 7:30 pm Chair: Councillor Pickles Director, Corporate Services & Treasurer, Report CS 04-06 Historical/Architectural Designation - Willson House - 1505 Whitevale Road, Pickerinq Moved by Councillor Brenner Seconded by Councillor Dickerson 1. That Report CS 04-06 of the Director, Corporate Services & Treasurer be received; 2. That the Executive Committee endorse the recommendation of Heritage Pickering for designation of Willson House; 3. That the City Clerk be authorized to begin procedures to have the Willson House, municipally known as 1505 Whitevale Road, designated under Part IV of the Ontario Heritage Act; 4. That the City Clerk, in consultation with Heritage Pickering, draft and forward an appropriate 'Notice of Intent to Designate' to the owners of the property, the Ontario Heritage Foundation, the local newspaper; and 5. Further, that the City Clerk be directed to draft the necessary by- law together with the reasons for designation for Council approval. CARRIED Director, Corporate Services & Treasurer, Report CS 02-06 Draft Body Rub Parlour By-law A public meeting was held in accordance with the provisions of the Municipal Act relating to adult entertainment establishments. Moved by Councillor Dickerson Seconded by Councillor Brenner That Report CS 02-06 of the Director, Corporate Services & Treasurer be referred back to staff for further consultation with affected stakeholders CARRIED 6. Executive Committee Meeting Minutes Monday, January 9, 2006 7:30 pm Chair: Councillor Pickles 4. Director, Planning & Development, Report PD 01-06 Zoning By-law Amendment Application A 13/05 Wal-Mart Canada Inc. 1899 Brock Road Part of Lot 18, Concession 1 (40R-12591 , Part 1 & 40R-19801, Parts 3, 4,5,6,7,8 & 10) City of Pickerinq Moved by Councillor Johnson Seconded by Councillor Dickerson That Report PD 01-06 of the Director, Planning & Development be deferred back to staff for one month for further investigation. CARRIED 5. Director, Planning & Development, Report PD 05-06 Zoning By-law Amendment Application A 19/05 Robert and Maria Graham 1610 Central Street, Claremont Part of Lot 19, Concession 9, Part 1, 40R-15519 City of Pickerinq Moved by Councillor Johnson Seconded by Councillor Dickerson 1. That Zoning By-law Amendment Application A 19/05, be approved, to amend the current zoning of the subject property to permit a bed and breakfast establishment as an additional use, as submitted by Robert and Maria Graham, on lands being Part of Lot 19, Concession 9, Part 1, 40R-15519, City of Pickering; 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 19/05, as set out in Appendix I to Report PD 05-06, be forwarded to City Council for enactment. CARRIED Director, Corporate Services & Treasurer, Report CS 01-06 2006 Interim Levy and Interim Installment Due Dates Moved by Councillor Dickerson Seconded by Councillor Johnson OQ}5 7. Executive Committee Meeting Minutes Monday, January 9, 2006 7:30 pm Chair: Councillor Pickles 1. That Report CS 01-06 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2006 for all of the realty property classes; 3. That the interim levy installment due dates be February 27 and April 27,2006; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 5. That the attached By-law, providing for the imposition of the taxes, be read three times and passed by Council; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED Director, Corporate Services & Treasurer, Report CS 05-06 Appointment to enforce the Parking By-law at 1822 Whites Road, 905 & 1600 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1655 & 1665 Pickerinq Parkway and 1235 Radom Street Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 05-06 of the Director, Corporate Services & Treasurer respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By- law on private property be received; 2. That the draft by-law to appoint persons to enforce the Parking By- law at 1822 Whites Road, 905 & 1600 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1655 & 1665 Pickering Parkway and 1235 Radom Street, be forwarded to Council for approval; and, Executive Committee Meeting Minutes Monday, January 9, 2006 7:30 pm Chair: Councillor Pickles 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto CARRIED (IV) OTHER BUSINESS 1. Councillor Brenner gave notice of a motion with regards to staff looking into the creation of a Study Area for the purpose of extending the heritage conservation district. 2. The following matters were considered prior to the regular meeting: (a) The Chief Administrative Officer advised Members of Council that Mr. David Kip, Sound System Designer would be attending the January 16, 2005 Management Forum meeting with respect to the sound system in the Council Chambers. (b) The Chief Administrative Officer updated Members of Council with respect to the Claremont Seniors Transit Route. He advised that it was now classified as a northern route under the auspices of the new Durham Region Transit services. A question and answer period ensued. Moved by Councillor Dickerson Seconded by Councillor Johnson (a) That a three month grant be provided for the provision of the purchase of transit tickets for the Claremont transit route, not to exceed a cost of $1 ,000.00; and (b) That the Director, Corporate Services & Treasurer be given the authority to give effect thereto. CARRIED Executive Committee Meeting Minutes Monday, January 9, 2006 7:30 pm Chair: Councillor Pickles (rO!1 Moved by Councillor Dickerson Seconded by Councillor Brenner That the rules be suspended for the purpose of moving into a Special Council meeting in order to deal with a confidential matter. CARRIED ON A 2/3 MAJORITY VOTE Refer to the January 9, 2006 'Closed' Council minutes. (V) ADJOURNMENT The meeting adjourned at 9:08 pm. Og¡8 Calf 0# REPORT TO EXECUTIVE COMMITTEE Report Number: PD 03-06 Date: January 24, 2006 From: Neil Carroll Director, Planning & Development Subject: 672003 Ontario Limited Plan of Subdivision 40M-1919 1298989 Ontario Inc. Plan of Subdivision 40M-1969 Final Assumption of Plans of Subdivision Recommendation: By-laws should be enacted to: 3. dedicate Blocks 33 and 36, Plan 40M-1919 as public highways; assume roads and services within Plan 40M-1919 (save and except from Lot 10, Block 30 and those parts of Block 35, being Parts 1 and 7, 40R-19037) and Plan 40M-1969 (save and except from Blocks 124.129,130,131 and 132); amend By-law 1416/82 (Places of Amusement) to include the roads within Plans 40M-1919 and 40M-1969; and authorize the release and removal of the Subdivision Agreements from title relating to Plan 40M-1919 (save and except from Lots 10, 11 and Block 30) and Plan 40M-1969. 1. 2. 4. Executive Summary: The City entered into Subdivision Agreements with the above-noted developers for the development of Plans 40M-1919 and 40M-1969. As the developers have now completed all works and services within these Plans to the satisfaction of City staff, it is now appropriate to assume the M-Plans under the jurisdiction of the City and release the developers from the provisions of the respective Subdivision Agreements. Financial Implications: There are no new financial implications to the City as a result of this recommendation. Report PO 03-06 009 Date: January 24, 2006 Subject: Final Assumption of Plans of Subdivision 40M-1919 and 40M-1969 Page 2 Background: The City entered into Subdivision Agreements with the above-noted developers for the development of Plans 40M-1919 and 40M-1969. As the developers have now completed all works and services within these Plans to the satisfaction of City staff, it is now appropriate to assume the M-Plans under the jurisdiction of the City and release the developers from the provisions of the respective Subdivision Agreements. The assumption of Plans 40M-1919 and 40M-1969 and the release of the Subdivision Agreements must be acknowledged by the enactment of various By-laws dedicating certain reserves/blocks as public highways, assuming the roads and services within the Plans, amending By-law 1416/82 relating to Places of Amusement and authorizing the release and removal of the Subdivision Agreements from title. Accordingly, it is recommended that the following By-laws be enacted to: 1. 2. dedicate Blocks 33 and 36, Plan 40M-1919 as public highways; assume roads and services within Plan 40M-1919 (save and except from Lot 10, Block 30 and those parts of Block 35, being Parts 1 and 7, 40R-19037) and Plan 40M-1969 (save and except from Blocks 124,129,130,131 and 132); amend By-law 1416/82 (Places of Amusement) to include the roads within Plans 40M-1919 and 40M-1969; and authorize the release and removal of the Subdivision Agreements from title relating to Plan 40M-1919 (save and except from Lots 10, 11 and Block 30) and Plan 40M-1969. 3. 4. Attachments: 1. 2. 3. 4. Location Map - Plan 40M-1919 Location Map - Plan 40M-1969 By-law to dedicate Blocks 33 and 36, Plan 40M-1919 as public highways By-law to assume roads and services within Plan 40M-1919 (save and except from Lot 10, Block 30 and those parts of Block 35, being Parts 1 and 7, 40R-19037) and Plan 40M-1969 (save and except from Blocks 124, 129, 130, 131 and 132) By-law to amend By-law 1416/82 (Places of Amusement) to include the roads within Plans 40M-1919 and 40M-1969 By-law to authorize the release and removal of the Subdivision Agreement from title relating to Plan 40M-1919 (save and except from Lots 10, 11 and Block 30) By-law to authorize the release and removal of the Subdivision Agreement from title relating to Plan 40M-1969 5. 6. 7. 0 l~port PD 03-06 Date: January 24, 2006 Subject: Final Assumption of Plans of Subdivision 40M-1919 and 40M-1969 Page 3 Prepared By: Approved I Endorsed By: yJ2 v Denise B e, Coordinator Property & Development Services DB:bg Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering cit /Cou Recommendation approved: ,. ,ì'" ¡' ,,/ Chief Administrative Officer Director, Corporate Services & Treasurer Director, Operations & Emergency Services Director, Planning & Development ~ .~ City Clerk ATTACHMENT # REÞOR1 # PO 0 <{ 0 a::: 0 <i 0 a::: -' -' I f- a::: 0 0.. a::: :;¡: u... w U ::J a::: 0.. Ul 0 <i 0 a::: 0 <i 0 a::: -' -' I City of Pickering PROPERTY DESCRIPTION 40M-1919 OWNER VARIOUS FILE No. SUBDIVISION COMPLETION AND ASSUMPTION ° T~,o~:,'c~:~e'p,;... Lnc. and a. .uppl;e,.. ALl ';9"'" Re.."ed. Not ° pLon of .u'vey. 2005 ,,"PAC and a, 'uppHe,.. All ,; ht, Re..~ed. Not ° Ion of 5u've . I TO rj~-(J C, @11 ~ 0 0 a::: OJ -' 0 I >- <i :;: 0 0 0 :;: Z 0 U -' <i u... 0 <!: 0 a::: w 0 Ul I f- <i w I f- Z W U Ul w a::: u :;: W ;;: W -' 0.. Q <i w 0 Ul I f- <i w I :;: 0 OJ 0 Z 0 -' w ::J Z w > <i Planning & Development Department DATE DEC. 16,2005 SCALE 1 :5000 l' DRAWN BY JB CHECKED BY DB PN-11 012 f- Z W U (f] W 0::: U AVENUE ATTACHMENT # c:::l TO REPOR1 # PO {)3-0lp 0 <i 0 er:: TAPLIN D (f] w t:: I 3: z w [L (f] <{ 0 <{ 0 0::: -' -' I w 0 Üj :I<: Q: <{ [L w U ::) Q: [L (f] City of Pickering PROPERTY DESCRIPTION 40M-1969 Planning & Development Department DATE DEC. 16,2005 SCALE 1 :5000 l' OWNER VARIOUS FILE No. SUBDIVISION COMPLETION AND ASSUMPTION DRAWN BY JB CHECKED BY DB °T~'a~:(C~~;o,p';.ea Inc, and a. ouppl;o,., A" dOh I. "eao'vod, Nolo plan 01 .u'voy, 2005 "'PAC and a. .up lio.., A" d hI. "o..~od, Nolo plan of Su'v. , PN-4 ~TTACHMENT #.3 TO RE':>C'i~1 # PO 03-0(P ((}13 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to dedicate Blocks 33 and 36, Plan 40M-1919, Pickering as public highways. WHEREAS The Corporation of the City of Pickering is the owner of Blocks 33 and 36, Plan 40M-1919, Pickering and wishes to dedicate them as public highways; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. Block 33, Plan 40M-1919, Pickering is hereby dedicated as public highway (Fairport Road). 2. Block 36, Plan 40M-1919, Pickering is hereby dedicated as public highway (Falconwood Way). BY-LAW read a first, second and third time and finally passed this 6th day of February, 2006. David Ryan, Mayor Debi A. Bentley, City Clerk Roadded.465 A..jJ.\III1IV.'l:llJj.f1 ~j~ R¡:«JRT II PO n(" --.- 014 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to assume the roads as public highways and the services within Plan 40M-1919 (save and except from Lot 10, Block 30 and those parts of Block 35, being Parts 1 and 7, 40R-19037) and Plan 40M-1969 (save and except from Blocks 124, 129, 130, 131 and 132), under the jurisdiction of the City of Pickering. WHEREAS above ground and underground services required for the development of the above-noted Plans have been completed to the City's satisfaction; and WHEREAS the City of Pickering has jurisdiction over the roads shown on Plans 40M-1919 and 40M-1969 and pursuant to the Municipal Act, S.O. 2001, c. 25, sections 30 and 31, a highway is owned by the municipality having jurisdiction over it and a municipality may by by-law assume highways for public use; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. The above ground services required by the Subdivision Agreements relating hereto, or any amendments thereto, which are to be constructed or installed in the development of the above-noted Plans or which are located on lands that are dedicated to, or owned by the City, in Plan 40M-1919 (save and except from Lot 10, Block 30 and those parts of Block 35, being Parts 1 and 7, 40R-19037) and Plan 40M-1969 (save and except from Blocks 124, 129, 130, 131 and 132), or on lands lying immediately adjacent thereto are hereby accepted and assumed for maintenance under the jurisdiction of The Corporation of the City of Pickering. 2. The underground services that are required to be constructed or installed in the development of the above-noted Plans including the storm drainage system and related appurtenances, located on lands that are dedicated to, or owned by the City, in Plan 40M-1919 (save and except from Lot 10, Block 30 and those parts of Block 35, being Parts 1 and 7, 40R-19037) and Plan 40M-1969 (save and except from Blocks 124,129, 130, 131 and 132), or lands lying immediately adjacent thereto, are hereby accepted and assumed for maintenance under the jurisdiction of The Corporation of the City of Pickering. 3. In sections 1 and 2, the phrase "lands that are.., owned by the City" includes lands that are subject to an easement transferred to the City, but only with respect to the specific service or services referred to in the easement transfer document. - 2- !\TTACHfviENT#~TO . REPORT # PO - n {..I - 015, 4. The following highways are hereby assumed for public use as public highways under the jurisdiction of The Corporation of the City of Pickering: . Falconwood Way and Fairport Road, 40M-1919 . Darwin Drive, Erin Gate Boulevard and Swan Place, 40M-1969 BY-LAW read a first, second and third time and finally passed this 6th day of February, 2006. David Ryan, Mayor Deb; A. Bentley, City Clerk 016 """"'.":~..~.'.\i".;J..,.........'..'¡"',') '" '"-if,,::,, It=~~~~.,'.; '1l~>_R! II PU_- Cß -::,CJ(~¡?", THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to amend By-law 1416/82 providing for the regulation and licensing of places of amusement. WHEREAS pursuant to the Municipal Act, S.O. 2001, c. 25, section 150(1), the Council of The Corporation of the City of Pickering enacted By-law 1416/82 providing for the regulation and licensing of places of amusement; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. Schedule A to By-law 1416/82, as amended, is hereby further amended by adding thereto the following: (a) (b) Falconwood Way, 40M-1919; and Darwin Drive, Erin Gate Boulevard and Swan Place, 40M-1969, all in the City of Pickering, Regional Municipality of Durham. BY-LAW read a first, second and third time and finally passed this 6th day of February, 2006. David Ryan, Mayor Debi A. Bentley, City Clerk ,ATTACHMENT # (0 TO REPORT # PO ~ 0 (f7 017 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to authorize the release and removal of the Subdivision Agreement from title respecting Plan 40M-1919 (save and except from Lots 10. 11 and Block 30), Pickering. WHEREAS pursuant to the Planning Act, R.S.O. 1990, c. 13, s. 50, or a predecessor thereof, The Corporation of the City of Pickering and 672003 Ontario Limited entered into a Subdivision Agreement dated June 16, 1997, Notice of which was registered as Instrument No. L T853290, respecting the development of Plan 40M-1919; and WHEREAS the terms and conditions of the Subdivision Agreement have been complied with to the satisfaction of the City; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. The Mayor and City Clerk hereby authorize the release and removal from title of: the Subdivision Agreement dated June 16, 1997, Notice of which was registered as Instrument No. L T853290, save and except from Lots 10, 11 and Block 30, between The Corporation of the City of Pickering and 672003 Ontario Limited respecting the development of Plan 40M-1919, Pickering. BY-LAW read a first, second and third time and finally passed this 6th day of February, 2006. David Ryan, Mayor Debi A. Bentley, City Clerk (t)) 118; ATTACHMENT I ::::}- TO REPORl # PO O?'- n((' THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to authorize the release and removal of the Subdivision Agreement from title respecting Plan 40M-1969, Pickering. WHEREAS pursuant to the Planning Act, RS.O. 1990, c. 13, s. 50, or a predecessor thereof, The Corporation of the City of Pickering and 1298989 Ontario Inc. entered into a Subdivision Agreement dated April 28, 1999, Notice of which was registered as Instrument No. L T923017, respecting the development of Plan 40M-1969, Pickering; and WHEREAS the terms and conditions of the Subdivision Agreement have been complied with to the satisfaction of the City; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. The Mayor and City Clerk hereby authorize the release and removal of the Subdivision Agreement from title dated April 28, 1999, Notice of which was registered as Instrument No. L T923017 between The Corporation of the City of Pickering and 1298989 Ontario Inc., respecting the development of Plan 40M-1969, Pickering. BY-LAW read a first, second and third time and finally passed this 6th day of February, 2006. David Ryan, Mayor Debi A. Bentley, City Clerk REPORT TO EXECUTIVE COMMITTEE 019 Report Number: PO 08-06 Date: January 24, 2006 From: Neil Carroll Director, Planning & Development Subject: Lease of City of Pickering lands to The Rockport Group Block 16, 40M-1231 & 40R-7765, Part 26 (eastern half of the City lands located on the southwest corner of Valley Farm Road and The Esplanade South) City of Pickering Recommendation: 1. That the request by The Rockport Group to lease City land at the southwest corner of Valley Farm Road and The Esplanade South for construction staging/storage purposes associated with the development of a seniors project at the southeast corner of Valley Farm Road and Diefenbaker Court be APPROVED. 2. That the Mayor and the City Clerk be AUTHORIZED to sign a lease agreement with The Rockport Group involving City lands, substantially on terms set out in Section 2.1 of this Report. Executive Summary: The Rockport Group (Rockport) has requested to lease a 0.4 hectare parcel of City land, located on the southwest corner of Valley Farm Road and The Esplanade South for a period of 14 months, for the purpose of material storage and construction staging associated with the development of lands owned by Rockport on the southeast corner of Valley Farm Road and Diefenbaker Court. The lease agreement will define the parcel of land and establish provisions respecting land use, lease duration, financial payment, and site restoration requirements (see Attachment #1 - Location Map & Attachment #2 - Applicant's Submitted Plan). The City of Pickering will receive $65,000.00 from Rockport as a lump sum payment prior to the commencement of the lease. A required construction management plan will control the use of the leased lands. It is recommended that the Mayor and City Clerk be authorized to sign a lease agreement with Rockport, in the form prepared by the City Solicitor. Financial Implications: The $65,000.00 lease payment from Rockport is proposed to be used to fund an Intersection Pedestrian Signal (IPS) on Valley Farm Road, at a location to be determined between Kingston Road and Pickering Parkway. It is anticipated that this IPS will be included in the City's 2006 Capital Budget. .~port PD 08-06 January 24,2006 Subject: Lease of City of Pickering lands to The Rockport Group Page 2 1.0 Backaround Rockport requested to lease a 0.4 hectare parcel of City owned land located on the southwest corner of Valley Farm Road and The Esplanade South for the purpose of a construction staging/storage area associated with Rockport's seniors housing project approved for development on the southeast corner of Valley Farm Road and Diefenbaker Court. This additional staging/storage area is required by Rockport due to the constrained nature of the construction site. The building site is not of sufficient size to accommodate materials, tools, trailers and worker parking. The Planning & Development Department has worked with Rockport to develop lease terms that are acceptable to City staff, and that may be presented to Council. 2.0 Discussion 2.1 The Lease Agreement will outline the location, use of the lands, length of the lease, financial payment and restoration matters The lease agreement between the City of Pickering and Rockport will address the following matters: . location of the land; . use of the land; . length of the lease; . financial payment; and . restoration conditions; The land will be used for the staging and storage of construction materials for the development of a seniors housing project on lands owned by Rockport on the southeast corner of Valley Farm Road and Diefenbaker Court. The proposed leased land does not include any of the land currently used for municipal parking purposes. The lease will be for a 14-month term at a cost of $65,000.00 payable to the City of Pickering in one lump sum payment, prior to the commencement of the lease. The lease is proposed to commence on February 7, 2006, and expire on April 7, 2007. Should a lease extension beyond the 14-month time period be necessary, such extension would be at the discretion of the City and would be at a lease rate of $4,500.00 for each additional month. Rockport will be obligated to restore the leased land to its original state. Further, an environmental certificate will be required at the termination of the lease, verifying that the site is contaminate free. Report PD 08-06 January 24, 2006 tlÐ2J Subject: Lease of City of Pickering lands to The Rockport Group Page 3 2.2 Staff undertook a preliminary analysis of land lease values in determining the cost of the lease and the lease money will be used for an Intersection Pedestrian Signal (IPS) Through the lease negotiations staff undertook a preliminary analysis of land lease values. During negotiations the City noted an interest to introduce an IPS along Valley Farm Road at some point between Kingston Road and Pickering Parkway to assist pedestrian movement. Rockport was also interested in the installation of an IPS on Valley Farm Road, as it would provide improved pedestrian crossing safety to future residents of their seniors project. Through the land lease analysis it was determined that $65,000.00 represented an appropriate lease value for a 14-month term, which also corresponded to the cost of an IPS. The $65,000.00 lump sum payment may be used by Council to fund an IPS to be installed between Kingston Road and Pickering Parkway, at a location to be determined. 2.3 A Construction Management Plan will address other aspects of the lands under lease to Rockport The construction management plan will address amongst other matters, the following aspects of the leased land as generally outlined below: . crane operation . fencing . hours of operation . lighting . parking area (during construction) . restoration . site security (see Attachment #3 - Components of the Construction Management Plan) 2.4 Alternate location required for staging of 2006 Winteriest Fireworks The lands requested for lease provide a staging area for the Winterfest fireworks. Steve Reynolds, Division Head, Culture & Recreation has advised that an alternate location will be required for the staging of the 2006 Winterfest fireworks should this lease be approved. Mr. Reynolds is currently exploring an alternative location for fireworks staging. Attachments: 1. 2. 3. Location Map Applicant's Submitted Plan Components of the Construction Management Plan ':@2.~eport PD 08-06 January 24,2006 Subject: Lease of City of Pickering lands to The Rockport Group Page 4 Prepared By: Approved / Endorsed By: Neil~ Director, Planning & Development CJrÇ /l ~ Lynda T ylor, MCIP, RP Manager, Developm nt Review GXR:jf Attachments Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Director, Operations & Emergency Services City Solicitor Coordinator, Business Development & Investment ATTACHMENT I I TO REPORT # PO 0 ~ - 0 (,., , >- w -' -' ~ :;u 0 }> 0 .\0\ d\'Jp.:.'< r\\G" (Q)~3 0::: 0 0 0::: 0::: 0 U 0 CL 0 >- I PROPERTY DESCRIPTION BLOCK 16, 40M-1231 & 40R7765, PART 26 Planning & Development Department City of Pickering OWNER CITY OF PICKERING FILE No. ROCKPORT lAND LEASE DATE JAN. 10,2006 SCALE 1 :5000 DRAWN BY JB CHECKED BY GR a T:'a~:(cË~¡e,p"a.. Inc. and ;ta aupp"e,.. All ';ghta Reae~ed. Not 0 pion of au~ey. 2005 MPAC and ita au I;e,.. All " hta Re..~ed. Not 0 Ion of Su~e . l' PN-8 « .024 ATTACHMENT # c;t TO REPORT # PO D !? - 0 ~ PROPOSED STAGING AND MATERIAL STORAGE AREA (SOUTHWEST CORNER OF VALLEY FARMS ROAD & THE ESPLANDE SOUTH) ) THE ESPLANADE SOUTH -:-- ...- .... r c '< , 0 " ~ :! ~ < LL >- W .J .J < > DEIFENBA'i<ËR COURT r , " /' CITY I " CENTRE 'I' RESIDENCE INC. . '. J. ~ THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNING & DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES DIVISION MAPPING AND DESIGN, JAN, 12,2005, .. ÃTTACHMErJT # 3 TO REPORI # PO. 0 R - 0 c.. if)) 91. ~ WJ~.~ Components of the Construction Manaaement Plan The construction management plan will address amongst other matters, the following aspects of the leased land as generally outlined below: . Crane Operation Off-loading and on-loading with the crane will only be permitted from Diefenbaker Court (not from City leased land on the southwest corner); - An area will be outlined on the submitted construction management plan defining this area; No lifting of materials will be permitted to cross over Valley Farm Road from the staging/storage area to the construction site; . Fencing Fencing of the leased lands will be required as the lands will be storing construction materials and supplies; - An 8' solid board fence will be installed on the north and south sides of the staging/storage area; - Along the east and west sides of the staging/storage area an 8' galvanized chain link fence will be installed in order to keep visibility through the staging and storage area. . Hours of Operation Hours of operation will be Monday to Saturday from 7am to 7pm; No Sundays and No Holidays; . Lighting No additional lighting is required other than some low level security lighting, if necessary; - There is sufficient lighting from the street; . Parking Area (during construction) Parking entrances and exits must be paved; - The parking areas must be treated with a material that will prevent the rising of dust and loose particles; . Restoration - The Rockport Group will be obligated to restore the land subject to the lease to its original state; - An environmental certificate stating that the site is contaminate free prior to the termination of the lease, will be required; Curb cut/curb restoration and sidewalk restoration will be required; - A security deposit will be required for the leased lands to secure for restoration of these items; " at?ö..-, ~; \'UT t..... 'W . ATTACH.\1ENT # 3 TO REPORT # PO 0 ð" - 0 (.. -- - This security deposit is separate from any letter of credit and/or security deposit required for the lands being developed through S 10/05; Site Security - The Rockport Group will address site security by submitting a letter of understanding detailing how security will be dealt with on-site. From: Subject: REPORT TO EXECUTIVE COMMITTEE 027 Report Number: PD 09-06 Date: January 24, 2006 Neil Carroll Director, Planning & Development Places to Grow - Better Choices. Brighter Future. Proposed Growth Plan for the Greater Golden Horseshoe November 2005 EBR Registry Number: XR05EOO02 - Informational Notice Recommendation: That Pickering Council RECEIVE Report PO 09-06 on the Proposed Growth Plan for the Greater Golden Horseshoe, prepared by the Ministry of Public Infrastructure Renewal, dated November 2005; That Pickering Council ADVISE the Minister of Public Infrastructure Renewal that it continues to support: (a) a growth plan for the Greater Golden Horseshoe; (b) Pickering's inclusion within the sub-area that includes the Greater Toronto Area and Hamilton; the identification of downtown Pickering as an urban growth centre; and protection of designated employment lands from conversion to non-employment or major retail land uses; That Pickering Council REQUEST the Minister of Public Infrastructure Renewal to: (a) amend the final Growth Plan to identify the Cherrywood Community as a designated greenfield area and to coordinate with the Minister of Municipal Affairs and Housing the removal of this area from the Greenbelt Plan; and in the absence of this, amend the final Growth Plan to identify lands in the northeast sector of Pickering, having an area equivalent in size to the Cherrywood Community, as a designated greenfield area instead of Greater Golden Horseshoe Growth Plan Area; and respond in writing to Pickering Council regarding the Minister's rationale for his decision on this matter; That Pickering Council REQUEST the Minister of Public Infrastructure Renewal to incorporate the following recommended changes into the final Growth Plan for the Greater Golden Horseshoe, such that: (a) the adequacy of the designated urban land supply in the Growth Plan is reviewed at least every five years; (b) lower-tier municipalities, in addition to the upper and single-tier municipalities, are formally consulted on the: (i) reviews of the population, household and employment forecasts; (ii) undertaking of sub-area assessments; 1. 2. (c) (d) 3. 4. (b) (c) Report PD 09-06 Date: January 24, 2006 02£bject: Proposed Growth Plan for the Greater Golden Horseshoe Page 2 (iii) delineation of the built boundary; (iv) identification of the boundary for and scale of development in Pickering's urban growth centre; (v) determination of the timing for and location of future designated greenfield areas; the content of sub-area assessments are refined to focus on regional scale infrastructure, economic development, transportation and transit, and urban boundary expansion matters and that the identification of the natural system, prime agricultural and rural areas are the responsibility of upper, lower and single-tier municipalities; a schedule identifying the sub-areas is re-introduced; a new policy is added to section 2.2.3 - General Intensification, allowing the Minister to permit achievement of the 40% intensification in Durham Region at a point in time after the year 2015, following review of the current intensification opportunities and supply of existing approved greenfield developments; the term "municipality" in policy 2.2.32., (which requires those municipalities currently achieving an intensification ratio of higher than 40% within their built-up area to continue to achieve that ratio), is clarified to refer to an "upper or single-tier municipality" only, and that it is not to be applied at the lower-tier municipal level; the employment to population ratio is increased to 50% (one job for every two persons) for Durham Region; the employment areas along Highways 407 and 401 within Durham Region are recognized and identified as provincially significant in the Growth Plan; the transportation system is revised to: (i) add a proposed higher order transit route along Taunton Road and Kingston Road; add a proposed higher order transit route on the CP Belleville rail line through Durham Region; (iii) add a proposed higher transit route from the Pickering GO Station to the Highway 407 transitway; and (iv) extend Highway 407 easterly to Highway 35/115 in the pre-2031 timeframe, and add a proposed higher order transit route on Highway 407 through Durham Region; That Pickering Council continues to REQUEST that, prior to finalizing the Growth Plan, the Province release details of the fiscal, regulatory and other tools that will be made available to properly implement the Growth Plan policies at the local level; (c) (d) (e) (f) (g) (h) (i) 5. (ii) That Pickering Council AUTHORIZE staff to prepare and bring back to Council for authorization, terms of reference for a "Downtown Pickering Urban Growth Centre Study" to determine the scope, scale and nature of the downtown centre, in consultation with the Ministry of Public Infrastructure Renewal and the Region of Durham; and 6. Report PD 09-06 Date: January 24, 2006 029 Subject: Proposed Growth Plan for the Greater Golden Horseshoe Page 3 7. That the City Clerk FORWARD a copy of Report PD 09-06 to the Minister of Public Infrastructure Renewal, the Minister of Municipal Affairs and Housing, the Region of Durham, Durham area municipalities, and Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge. Executive Summary: The Province has released a Proposed Growth Plan for the Greater Golden Horseshoe, following public consultation on its earlier Draft Growth Plan. Copies of the Proposed Growth Plan were distributed to Council late in 2005. The Province requests comments on the Plan by January 27, 2006. The essential elements of the Proposed Growth Plan remain unchanged from the Draft: directing growth to built-up areas including urban growth centres (such as downtown Pickering); directing new greenfield development to designated growth areas (such as Seaton); establishing growth targets for built-up areas, the urban growth centres, and designated greenfield areas; and promising Provincial support for the Growth Plan with investment in public transit and infrastructure, and provision of new fiscal and regulatory tools for municipalities to implement the Plan. However, the concerns raised by the City in our earlier comments on the Draft Growth Plan have not been addressed by the Province in the Proposed Growth Plan (the text of Report PD 12-05 on the Draft Growth Plan is included as Attachment #1). This Report (PD 09-06) recommends that Council reiterate its concerns: requesting explicit reference to consultation with lower-tier municipalities by the Ministry as it continues to lead all subsequent work; increasing Durham Region's jobs to population ratio from 1:3 to 1 :2; releasing fiscal or regulatory tools essential to achieve intensification; and reconsidering the magnitude and timing of intensification targets. Clarification is required on a new intensification provision that could constrain Pickering's ability to approve new development in Duffin Heights and Seaton if applied at the lower-tier level. In the absence of the Province amending the final Growth Plan to incorporate the Cherrwood Community as a designated growth area as requested yet again, staff recommends lands of an equivalent size be incorporated in the final Growth Plan as a designated growth area in northeast Pickering. In anticipation of the Province's proposed work on urban growth centres, the City should commence its own review of the downtown. It is recommended that staff be authorized to prepare terms of reference for a "Downtown Pickering Urban Growth Centre Study" to determine the scope, scale and nature of the downtown centre, and report back to Council. It is also recommended Council request the Minister of Infrastructure Renewal to incorporate the changes identified in this Report in the final Growth Plan. Financial Implications: There are no financial implications to providing comments on the Proposed Growth Plan. Significant staff time will be required to review Provincial initiatives arising from the Growth Plan including delineating the built boundary and completing the sub-area assessments. The 2006 budget submission to Council will address funding for the recommended Downtown Pickering Urban Growth Centre Study. 0 3 ~eport PD 09-06 Date: January 24, 2006 Subject: Proposed Growth Plan for the Greater Golden Horseshoe Page 4 Background: 1.0 Discussion 1.1 Pickering's initial concerns with the specific provisions of the previous Draft Growth Plan have not been considered in the Proposed Growth Plan. The Provincial Growth Plan's vision of managing growth and developing stronger transit-supportive communities continues to be supported. However, the Proposed Growth Plan continues to focus much of. the responsibility for land use planning to the provincial and regional levels of government. There is no specific recognition of the local municipal authority for land use planning in the Proposed Plan. A new tier of plans crossing both local and regional boundaries will be created for each of the sub-areas, although the Proposed Growth Plan notes that sub-area assessments are not intended to duplicate local official plans and policies. Official plans are required to conform to the Growth Plan within three years of the date of approval of the final Growth Plan. A chart has been prepared outlining staff's comments on the schedules attached to the Draft Plan, with an indication of whether they were incorporated or not, is provided as Attachment #2 to this Report. 1.2 The employment forecasts for Durham Region should be revised in the final Growth Plan to establish a job to population target of 1:2 (50%). Staff had previously recommended that the employment forecasts for Durham Region be increased to achieve jobs to population ratio target of 1:2 (50%) to be consistent across the GTA-Hamilton sub-area, and with the current target of the Durham Regional Official Plan. Durham Council shares this position. The employment projections on Schedule 3 of the Proposed Growth Plan continue to indicate a jobs to population ratio target of approximately 1:3 (36.5%) for Durham Region for 2031. Staff recommends the Growth Plan establish a more balanced jobs to population ratio target of 50% throughout Durham Region if it is to achieve the Plan's objective of creating complete communities that make more efficient use of the existing and proposed infrastructure. 1.3 A formal process to permitting extensions to the 2015 timeframe for achieving the target of a minimum 40% intensification in built-up areas should be added to the final Growth Plan. Although staff generally supports intensification within the existing built-up areas, we are concerned that there may not be sufficient land or adequate infrastructure within the built-up area of Durham Region to accommodate the Proposed Growth Plan's 40% intensification target on an annual basis by 2015. Date: January 24, 2006 031 Report PD 09-06 Page 5 Subject: Proposed Growth Plan for the Greater Golden Horseshoe 1.4 1.5 Using Pickering as an example, with the development of Duffin Heights and Seaton, a significant increase in the rate of growth in the designated greenfield area is anticipated outside the current built-up area. Further, much of Pickering's growth in recent years has been through infill and intensification projects within the built-up area, further limiting additional opportunities for redevelopment and/or infilling. In addition, the Proposed Plan fails to mention any specific incentives to landowners to develop and/or redevelop land within existing built-up areas. Staff recommends that the final Growth Plan be amended to permit the Minister to grant an extended time frame to meet the 40% intensification target in built-up areas subject to detailed review of the opportunities and approved growth within the upper or single-tier municipalities. Further, staff requests a clarification that the policy requiring a "municipality" to continue achieving a higher intensification rate if it is already doing so (policy 2.2.3 2.) is referring to "upper or single-tier" municipalities. It would be inappropriate to apply this policy at a lower-tier municipal level. Formal recognition of the need to consult and involve lower-tier municipalities in the subsequent activities (including the built boundary, sub-area assessments, future designated greenfield areas, and urban growth centres) should be incorporated into the final Growth Plan. The Proposed Growth Plan continues to exclude lower-tier municipalities as a formally recognized body to be consulted in such important activities as verification and delineation of the built boundary, the assessment of the need for future designated greenfield areas, the determination of the scope and scale of urban growth centres and completion of the sub-area assessments. Although technical background papers issued by the Ministry indicate that consultation with relevant lower-tier municipalities would occur, staff requests that the final Growth Plan recognize lower-tier municipalities as a formal participant in these subsequent Provincial activities. Further, a schedule showing the boundaries of the sub-areas should be added to the final Growth Plan. A funding or assistance toolkit should be incorporated into the final Growth Plan, or released at the same time as the final Plan, to ensure appropriate levels of infrastructure can be provided in accordance with the Growth Plan's objectives. Staff continues to request that the final Growth Plan include additional information on the fiscal and regulatory tools that will be made available by the Province to facilitate the implementation of the Growth Plan at the lower-tier municipal level. Alternatively, a companion document could be released at the same time. A significant investment in community infrastructure will be required to accommodate the intensity of growth in built-up areas and urban growth centres identified in the Proposed Growth Plan. In the absence of a source of funding to address the infrastructure deficit, achievement of targeted intensification is doubtful. 03 2 Report PD 09-06 Date: January 24,2006 Subject: Proposed Growth Plan for the Greater Golden Horseshoe Page 6 Prior to releasing the final Growth Plan, the related implementation toolkit must be established and released either as an integral component of the Plan, or as a companion document to the Plan. 1.6 Transportation system modifications, as requested previously, should be incorporated into the final Growth Plan to enable achievement of the level of transit service envisaged by the Plan. The transportation system of the Proposed Growth Plan continues to exclude the higher order transit routes through Durham Region that Council previously requested. These revisions would support intensification as well as improve transit linkages throughout Durham Region. Staff recommends that the final Growth Plan be revised to add a proposed higher order transit routes along Taunton Road, Kingston Road, the CP Belleville rail line through Durham Region as well as from the Pickering GO Station to the Highway 407 transitway. Staff also request that a proposed higher order transit route be added on Highway 407 and that Highway 407 be extended easterly to Highway 35/115 prior to 2031. 1.7 The Cherrywood Community, or an area of land equivalent in size in northeast Pickering, should be included in the final Growth Plan as a designated greenfield area, and the adequacy of the supply of designated greenfield areas should be reviewed every five years. Both the City and the Region of Durham have identified that Pickering does not have a 20-year supply of designated urban land. The City's Growth Management Study properly assessed growth options and recommended a settlement boundary expansion to address the supply issue. The Study meets the criteria that are set out in the Proposed Growth Plan. The final Growth Plan should add the Cherrywood Community as a designated greenfield area, and the Ministers of Public Infrastructure Renewal and Municipal Affairs and Housing should coordinate the removal of the Cherrywood Community lands from the Greenbelt. In the alternative, the final Growth Plan should include an area of land in northeast Pickering, equivalent in size to the Cherrywood Community, as designated greenfield area, to address the City's urban land supply shortfall. The Proposed Growth Plan maintains there is an adequate supply of designated urban land to accommodate the population and employment forecasts for 2031 . The Plan sets out that the Ministry will lead the review of the need for future designated greenfield area. This review should be undertaken in consultation with lower-tier municipalities (not just upper and single-tier municipalities), and should occur at least every five years in conjunction with proposed reviews of the population, household and employment forecasts, and with proposed monitoring intensification targets. Report PD 09-06 Date: January 24, 2006 0,33 Subject: Proposed Growth Plan for the Greater Golden Horseshoe Page 7 1.8 The City should commence a "Downtown Pickering Urban Growth Centre Study", to define the scale, scope and nature of our downtown centre, and to inform the Ministry's initiatives. Pickering's vision for its downtown has been that of an area with the highest mix and intensity of development. The Plan's concept of downtown Pickering as an urban growth centre is consistent with our vision. The Growth Plan's intensification target for urban growth centres by the year 2031, of an average of 200 residents and/or jobs per gross hectare, is three to four times current average density levels. Significant investment in both hard and soft infrastructure will be required to meet this level of redevelopment. Pickering has been working on a number of initiatives related to sustainability, including the plans for Seaton, the Partners for Climate Protection project, the Sustainable Neighbourhood Plan (Phase 3 of the Growth Management Study), and the more recently initiated Benchmarking for Sustainability. Pickering's vision for an urban growth centre should be viewed in light of these broader City initiatives. It is recommended that staff be directed to prepare terms of reference for a "Downtown Pickering Urban Growth Centre Study" to define the scale, scope and nature of the downtown centre, and bring them back for Council's consideration in the spring. Provision will be made for this work in the 2006 budget submission to Council. 1.9 Staff will continue to monitor the Growth Plan and advise Council of significant events or information. It is anticipated that the next Growth Plan released will be the final Plan, with no further opportunity for review. Staff will follow-up with the Province respecting Council's comments on the Plan, and will continue to advise Council of significant matters about the Provincial Growth Plan. Attachments: 1. Text of Report PD 12-05 on the Draft Growth Plan for the Greater Golden Horseshoe, February 2005 Comparison chart of the Proposed Growth Plan and the previous Draft Growth Plan 2. 0 ~port PD 09-06 Date: January 24, 2006 Subject: Proposed Growth Plan for the Greater Golden Horseshoe Page 8 Prepared By: Approved I Endorsed By: ~~~ Rick Cefaratt' Planner II Neil Carroll, . P Director, Planning & Development ~It- Catherine Rose, MCIP, RPP Manager, Policy RC:ld Attachments Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Director, Operations & Emergency Services Division Head, Corporate Projects & Policy Recommended for the consideration of Pickering cit eil ~,r ,// ATTACHMENT # / TO REPORT # PO CR -of¿J REPORT TO EXECUTIVE COMMITTEE @35 Report Number: PO 12-05 Date: March 31,2005 From: Neil Carroll Director, Planning & Development Subject: Places to Grow - Better Choices. Brighter Future. Draft Growth Plan for the Greater Golden Horseshoe February 2005 Recommendation: 1. That Pickering Council RECEIVE Report PD 12-05 on the draft Growth Plan for the Greater Golden Horseshoe, prepared by the Ministry of Public Infrastructure Renewal, dated February 2005; That Pickering Council ADVISE the Minister of Public Infrastructure Renewal that it supports: (a) the concept of a growth plan for the Greater Golden Horseshoe; (b) Pickering's inclusion within the 'Greater Toronto Area and Hamilton Sub-area'; and the identification of downtown Pickering as an 'urban growth centre'. 2. (c) 3. That Pickering Council REQUEST the Minister of Public Infrastructure Renewal to coordinate the transfer of the Cherrywood Community from the Greenbelt Plan to the Growth Plan under a 'Designated Growth Area' category, consistent with Pickering's approved Growth Management Study; 4. That Pickering Council REQUEST the Minister of Public Infrastructure Renewal to incorporate the following recommended changes into the final Growth Plan for the Greater Golden Horseshoe, such that: (a) upper, lower and single-tier municipalities are engaged as full participants in the preparation of the work program for their respective sub-area growth strategy and that all municipalities be included as members of the sub- area growth strategy working teams in addition to the Province; local municipalities are provided with the authority to determine the way in which intensification is achieved in their respective areas; a meaningful public consultation process to inform and obtain comments from residents and landowners in all parts of each sub-area is included as an integral component of the sub-area growth strategy work program; (d) the content of sub-area growth strategies is refined to focus on the broader cross-boundary issues such as infrastructure, economic development, transit, and urban boundary expansions with less emphasis on rural, agriculture and natural heritage matters; (e) the timeframe for achieving the intensification targets in the Growth Plan is extended from 2015 to a longer timeframe; (b) (c) 03IDIReport PD 12-05 ATTACHMENT # I TO REPOR1 # PO 0 q -010 Date: March 31, 2005 Page 2 Subject: Draft Growth Plan for the Greater Golden Horseshoe 5. the employment to population ratio is increased to 50%(one job for every two persons) for Durham Region; the transportation system is revised to: (i) add a proposed higher order transit route along Taunton Road and Kingston Road; add a proposed higher order transit route on the CP Belleville rail line through Durham Region; (iii) add a proposed higher transit route from the Pickering GO Station to the Highway 407 transitway; and (iv) extend Highway 407 easterly to Highway 35/115 in the pre-2031 timeframe, and add a proposed higher order transit route on Highway 407 through Durham Region; That Pickering Council REQUEST that, prior to finalizing the Growth Plan, the Province release a comprehensive package of Greater Golden Horseshoe initiatives including details of the fiscal, regulatory and other tools that will be made available to properly implement the sub-area growth strategies, the Transportation Strategy, and the 10-year Strategic Infrastructure Investment Plan; and (f) (g) (ii) 6. That the City Clerk FORWARD a copy of Report PD 12-05 to the Minister of Public Infrastructure Renewal, the Minister of Municipal Affairs and Housing, the Region of Durham, Durham area municipalities, and Wayne Arthurs, MPP, Pickeri ng-Ajax -Uxbridge. Executive Summary: The Province has released a draft Growth Plan for the Greater Golden Horseshoe following public consultation on its earlier Places to Grow - Better Choices. Brighter Future. Discussion Paper. In the draft Growth Plan, growth is directed as infill and redevelopment to built-up areas especially the urban growth centres, such as downtown Pickering. New greenfield development is directed to designated growth areas, such as Seaton. The Province is proposing to support the Growth Plan by investing significantly in public infrastructure, public transit, assuming stronger Provincial authority, and providing new fiscal and regulatory tools for municipalities to implement the Growth Plan. A summary of the draft Growth Plan is provided as Attachment #1 to this Report and the specific provisions of the Growth Plan for Pickering are discussed in Section 1.1 of this Report. Comments have been made on the draft Growth Plan relating to: the shift in responsibility for land use planning matters from municipalities to the province; the need for municipalities to be equal partners in the preparation of the sub-area growth strategies; the need to extend the timeframe from 2015 to a longer timeframe in order to achieve the minimum intensification targets; the need to increase the employment forecast for Durham Region; and the need for further information on possible new fiscal and regulatory tools to implement the Growth Plan. Report PD 12-05 ATTACHMENT # I TO REPORT # PO 0 C -DVJ Date: March 31,2005 Page 3 @37 Subject: Draft Growth Plan for the Greater Golden Horseshoe It is recommended that the Ministry of Public Infrastructure Renewal incorporate Pickering's comments into the final Growth Plan. Further, the Province should release a comprehensive package of all of its Greater Golden Horseshoe initiatives for further consultation, prior to finalizing the Growth Plan. Financial Implications: There are no financial implications to providing comments on the draft Growth Plan. However, significant staff time will be required in order to have meaningful participation in the Provincial process. Background: 1.0 1.1 Discussion The specific provisions of the Growth Plan relating to employment projections, intensification targets and transportation system components are problematic. A summary of the provincial draft Growth Plan is provided as Attachment #1 to this Report. A full copy of the draft Growth Plan was previously provided under separate cover to members of Council. Specific provisions of the draft Growth Plan for Pickering are identified in the chart below. Comments are also noted. Key issues are discussed in more detail in the remaining sections of this Report. Disagree. A more balanced live-work relationship of one job for every two persons is required for Durham Region, particularly for urban lands within the GTA and Hamilton sub-area (50% jobs to 0 ulation ratio. Support identification of downtown Pickering. . Actual limit of centre to be identified in sub-area rowth strate. . Schedule 4 shows a built-up area. Actual limit of built-up area to be enerall for south Pickerin . identified in sub-area rowth strate. . Schedule 4 shows a designated. Support identification of Seaton. growth area for Pickering (Seaton). . Actual limit of growth area to be identified in sub-area growth strategy. . Add the Cherrywood Community to the 'designated growth area' for Pickerin . Draft Growth Plan Schedules . Schedule 3 (see Attachment #2) . indicates an employment forecast of 350,000 jobs for Durham Region at 2031 (36.5% jobs to population ratio ). Staff Comments . Schedule 4 (see Attachment #3) . identifies Downtown Pickering as an 'urban growth centre'. 0 3 ~eport PD 12-05 ATTACHMENT # REPOR1 # PO I TO Ó Cf -oÚJ Date: March 31,2005 Page 4 Subject: Draft Growth Plan for the Greater Golden Horseshoe Draft Growth Plan Schedules Staff Comments . Schedules 4 and 7 (see Attachment. Lands west of West Duffins Creek and #6) shows the 'draft' greenbelt lands. north of the CP Railway, the former Lake Iroquois Shoreline and the East Duffins Creek are within the greenbelt lands; final Growth Plan should include updated Greenbelt Plan map. . Transfer the Cherrywood Community from the Greenbelt Plan to the Growth Plan. Lands within a 'designated non-urban area' would not be considered for urban ur oses until after 2031. Consistent with the Places to Grow Discussion Paper. . Schedule 4 identifies the. 'designated non-urban area' in northeast Pickerin . . Schedules 5 and 6 (see. Attachments #4 & #5) shows the future ro osed Pickerin air ort. . Schedule 5 shows the CP Havelock. Railway to Peterborough as a proposed higher order transit to 2031. . Schedule 6 shows Highway 407 . East of Brock Road as Future Economic / Transport Corridors. . Schedule 8 (see Attachment #7) . shows Pickering within proposed Sub-area 1 - GTA and Hamilton. Add a proposed higher order transit route along an easterly extension of Highway 407 before 2031. . Add a proposed higher order transit route along Taunton Road and Kingston Road. . Add CP Belleville Railway as existing higher order transit. . Add a proposed higher transit route from the Pickering GO Station to the Highway 407 transitway. . Clarify that the higher order transit route for the CP Havelock railway is of lesser priority than other transit and trans ortation ro'ects within Pickerin . Extend Highway 407 corridor easterly to Highway 35/115 and clarify the priority of the 407 extension within the 2031 planning horizon. The Growth Plan down plays the importance of extending Highway 407 through Durham Re ion. Support the inclusion of Pickering in the GTA and Hamilton sub-area. . Extensive area consisting in total of 43 municipalities, regions, and conservation authorities. ATIACHMENT# / TO REPORT # PD Dq -0'0 Report PD 12-05 Date: March 31,2005 Page 5 @39: Subject: Draft Growth Plan for the Greater Golden Horseshoe 1.2 1.3 1.4 The provincial Growth Plan and sub-area growth strategies for the Greater Golden Horseshoe create a new higher level planning document to which all municipal official plans will have to conform. The provincial Growth Plan's vision of managing growth and developing stronger transit-supportive communities is generally supported. The preparation of a sub-area growth strategy for the GT A and Hamilton provides an opportunity to directly engage the Province in maximizing infrastructure investments and attracting investment in downtown Pickering, which is recognized as a 'urban growth centre' in the draft Growth Plan document. As well, the 'urban growth centre' designation provides an opportunity to enhance Pickering's downtown as a strategic gateway between Durham Region and Toronto. Previously, the Places to Grow discussion paper identified downtown Pickering as an 'emerging urban centre'. However, the provincial Growth Plan appears to represent a significant shift in responsibility for land use planning matters from local and regional levels to the provincial level. A new tier of plans crossing both local and regional boundaries will be created for each of the sub-areas. The Growth Plan notes that sub-area growth strategies are not intended to duplicate local official plans and policies. However, official plans will be required to conform to the Growth Plan. The Province should ensure that municipalities are equal partners in preparing the work program for their respective sub-area growth strategy and as members of their respective sub-area growth strategy working team. Although the Growth Plan notes that the Province jointly with municipalities will prepare sub-area growth strategies, the municipal role in this process must be strengthened. Local municipalities must be provided with the authority to determine the way in which intensification is to be achieved in their respective areas. To ensure that municipal issues are brought forward for consideration, it is requested that the Province engage municipalities as full participants both in the preparation of a work program for their respective sub-area growth strategy and in the sub-area growth strategy working team. As a minimum, lower-tier municipalities identified as urban growth centres and upper-tier municipalities should be active participants in the Provincial exercise. The sub-area growth strategy should focus on the broader cross-boundary issues instead of detailing local level matters. The growth strategies are intended to be comprehensive in scope addressing a wide range of topics for each sub-area. A more strategic focus on the broader cross-boundary issues such as infrastructure, transportation, economic development, transit and urban boundary expansions is recommended. There should be less emphasis on the agricultural system, rural areas, and mineral aggregate resources outside of urban areas as these matters are more appropriately addressed through local official plans. Without refining the scope of sub-area growth strategies, staff is concerned that the process could take several years from initial inception to approval for the large geographic sub-areas. 040 Report PD 12-05 ATTACHMENTI--J----TO REPORT # PO ---m:o~ Date: March 31 , 2005 Page 6 Subject: Draft Growth Plan for the Greater Golden Horseshoe 1.5 The timeframe to achieve the minimum intensification requirements in the draft Growth Plan should be extended from 2015 to a more realistic timeframe. The draft Growth Plan requires a phased increase in the amount of residential intensification occurring within existing built-up areas, such that by 2015, 40% of all new residential development occurring annually shall be within today's build-up area. It is our understanding that Durham Region will be responsible for increasing the current intensification target of 20% incrementally until it reaches 40% by 2015 and that all municipalities will be required to meet the 40% target. Considering the high residential growth rates anticipated for Seaton (outside the built-up area) over the next 15 years, a 40% annual intensification rate for Pickering would be hard to achieve by 2015. This means that if we have 2,000 new residential units constructed annually by the year 2015 in Pickering, 40% or 800 units would have be constructed in today's built-up area. Our concern is that there may not be sufficient land and adequate infrastructure within the built-up area to accommodate the 40% intensification target on annual basis. As well, intensification areas are to be generally planned to achieve not less than 200 residents and jobs per net hectare. Staff is concerned that this level of intensity cannot be achieved in such a short time. As an example, the newly constructed OPG building on Brock Road is approximately 16,150m2 (6-storey building) on 4 hectares of land with a projected 750 jobs being accommodated. This translates into 187.5 jobs per hectare, which is below the Growth Plan density. Although infill and intensification within the existing built-up areas is supported, it should be recognized that municipalities can only provide opportunities for higher densities but no landowner can be compelled to develop. Intensification and redevelopment is not a one-time process, but rather an ongoing evolution of a community. A more gradual implementation of the density over 20-30 years, rather than 10 years, would provide a more realistic timeframe for the market to respond with higher density development. 1.6 The employment forecasts for Durham Region should be increased to achieve jobs to population ratio of one to two rather than one to three, to be consistent across the GT A-Hamilton sub-area. Schedule 3 of the draft Growth Plan indicates an employment forecast of 350,000 jobs (36.5% jobs to population ratio) for Durham Region at 2031. This is lower than the employment forecast presented in the Durham Regional Official Plan Review (423,000 jobs or 40.1 % jobs to population ratio for 2031), and less than Durham's current jobs to population ratio target of 50%. A lower employment forecast is not supportive of Durham Region's direction to balance population growth with employment. A more balanced live-work relationship of one job for every two persons is required in Durham Region if it is to achieve the Report PD 12-05 ATTACHMENT # I TO REPORT # PO oq -exo Date: March 31, 2005 Page 7 @41 Subject: Draft Growth Plan for the Greater Golden Horseshoe 1.7 Growth Plan's objective of creating compact, transit-supportive communities that make more efficient use of existing and proposed infrastructure. Public consultation should be included as an integral part of the preparation sub-area growth strategies in the Growth Plan. The preparation of a sub-area growth strategy includes no public consultation process. To ensure that the Province undertakes a meaningful consultation process, it is recommended that the Province enshrine a public process in the Growth Plan to inform and obtain comments from residents in all parts of each sub-area as a component of the sub-area growth strategy process. 1.8 Details on fiscal and regulatory tools to support municipal efforts to implement the draft Growth Plan are lacking in the draft Growth Plan document. Details on fiscal and regulatory tools referenced in the original Discussion Paper, are not provided in the draft Growth Plan. A representative of the Ministry of Public Infrastructure Renewal has advised that information relating to a wide variety of fiscal tools that may be used to implement the Growth Plan is currently being prepared but these tools will not be finalized prior to the Growth Plan being approved. An appropriate financial toolbox is essential to enable implementation of the Growth Plan in municipalities and to assist the public in making appropriate housing choices. It is essential that the Province provide further information on these fiscal and regulatory implementation tools for municipal review and comment, prior to finalizing the Growth Plan. 1.9 More information on the role and structure of the Greater Toronto Transportation Authority (GTTA) is required. No details are provided on the role and structure of the previously announced establishment of a Greater Toronto Transportation Authority (GTTA) with sub-area growth plans, provincial funding ministries and municipal transit operators. Although there is merit in provincial coordination of broader transit planning and funding, the Province is requested to provide further information on the GTT A's relationship to local transit providers. 1.10 Staff will continue to monitor the Growth Plan and advise Council of significant events or information. Staff will follow-up with the Province respecting Council's comments on the Plan, and will advise Council of significant matters about the final Growth Plan. 04:::Report PD 12-05 ;~r;~~~¡~E~~ # : jq -010° Date: March 31,2005 Page 8 Subject: Draft Growth Plan for the Greater Golden Horseshoe ATTACHMENTS: 1. 2. Summary of the draft Growth Plan Schedule 3 - Distribution of Population, Greater Golden Horseshoe 2001-2031 Schedule 4 - Urban Growth Centres Schedule 5 - Moving People Schedule 6 - Moving Goods Schedule 7 - Draft Greenbelt Plan Schedule 8 - Proposed Sub-area Concept Households and Employment in the 3. 4. 5. 6. 7. Prepared By: Approved I Endorsed By: ORIGINAL SIGNED BY RIGINAL SIGNED BY Grant McGregor, MCIP, RPP Principal Planner - Policy Neil Carroll, MCIP, RPP Director, Planning & Development ORIGINAL SIGNED BY Catherine Rose, MCIP, RPP Manager, Policy GM:ld Attachments Copy: Chief Administrative Officer (Acting) Chief Administrative Officer Division Head, Corporate Projects & Policy Recommended for the consideration of Pickering City Council ORIGINAL SIGNED BY Thomas J. Quinn, Chief Administrative Officer lans 043 ts e. A more elationship every two uired for % jobs to . Support downtown to be MPIR; nsultation icipalities. support ton. t addition ommunity wth area, of same ckerina. t addition ommunity owth area deletion H Plan currently urban lassed as r urban 2031; views of esignated ATTACHMENT' 2 TO REPORT , PD~ - vc" Chart Comparing the Draft and Proposed Growth P Draft Growth Plan Schedules . Schedule 3 proposes an employment forecast of 350,000 jobs for Durham Region at 2031 (36.5% jobs to population ratio). . Schedule 4 identifies Downtown Pickering as an urban growth centre. . Schedule 4 shows a built-up area (generally) for south Pickering. . Schedule 4 shows Seaton as a designated growth area for Pickering, but not the Cherrywood Community. . Schedules 4 and 7 . show the draft greenbelt boundary. . Schedule 4 identifies. the designated non-utban area in northeast Pickering. Proposed Growth Plan Schedules . No change. . No change. . No change . No change. Schedules 4, 5 . and 6 now show the greenbelt lands. Schedule 4. identifies land in northeast Pickering as part of the Greater Golden Horseshoe Plan Area. . Schedules 5 and 6 . No change. show the future proposed Pickering airport. Staff commen . Continue to disagre balanced live-work r of one job for persons is req Durham Region (50 population ratio). . Continue to agree identification of Pickering. . Built boundary established by request formal co with lower- tier mun . Continue ~ identification of Sea . Continue to reques of the Cherrywood C as a designated gro or alternative lands size in northeast Pi Continue to reques of the Cherrywood C as a designated gfi for Pickering, and from Greenbelt Plan Lands within GG Area, but not designated for development, are c not required fo purposes until after . Request 5-year re need for future d greenfield areas. . No comment. ATTACHMENT ,~ REPORT' PD O~ -0 @44 Chart Comparing the Draft and Proposed Growth Plans Page 2 Draft Growth Plan Schedules . Schedule 5 shows the. CP Havelock Railway to Peterborough as a proposed higher order transit route to 2031 . . Schedule 6 shows Highway 407 East of Brock Road as Future Economic / Transport Corridors. . Schedule 8 shows. Pickering within proposed Sub-area 1 - GT A and Hamilton. Proposed Growth Plan Schedules Deleted proposed higher order transit route as requested . No change. No change to . the sub-areas. However, the sub-areas are no longer shown on a schedule. Staff Comments . Continue to recommend adding the following: 0 a proposed higher order transit route along an easterly extension of Highway 407 before 2031; 0 a proposed higher order transit route along Taunton Road and Kingston Road; 0 a future higher order transit on the CP Belleville Railway; 0 a proposed higher transit route from the Pickering GO Station to the Highway 407 transit way. . The Growth Plan down plays the importance of extending Highway 407 through Durham Region; . Continue to recommend adding Highway 407 corridor easterly to Highway 35/115 and identify the high priority of the 407 extension. Re-introduce a schedule illustrating Pickering within GT A-Hamilton sub-areas. REPORT TO EXECUTIVE COMMITTEE 045 Report Number: CS 07-06 Date: January 24, 2006 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Appointment to enforce the Parking By-law on Private Property Recommendation: 1. That Report CS 07 -06 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and 2. That Council approve that the City Clerk be authorized to bring a By-law directly to Council with no report due to the fact that the amendments are only housekeeping in nature. Executive Summary: In order for the Clerk to amended the persons that have been appointed to enforce the Parking By-law on private property it has been the practice of the City Clerk to produce a report for Council with the amendment information. This requirement is housekeeping in nature and in order to expedite this process the City Clerk is asking that Council eliminate the requirement for a report and allow the City Clerk to prepare the amending by-law to go straight to Council. Financial Implications: None Background: When Correspondence is received to amend the Parking By-law on private property, the City Clerk updates the information by bringing a report to the Executive Committee and a by-law to Council for approval. This type of Correspondence is housekeeping in nature and received on a weekly basis. In order to expedite the process and make sure the by-law is up to date, we are requesting that the City Clerk be authorized to bring the amending by-law directly to Council with no report. {f}'4neport CS 07-06 Subject: Appointment to enforce the Parking By-law on Private Property. Date: January 24, 2006 Page 2 Prepared By: Approved By: ~. ~U A~ Debbie Shields Deputy Clerk \ Debi Bentley City Clerk DB:dw Attachments ApprovedlEndorsed By: ~~~ Director, Corporate Services & Treasurer Recommended for the consideration of Pickering City ou // ,/ REPORT TO EXECUTIVE COMMITTEE 047 Report Number: CS 08 -06 Date: January 24, 2006 From: Debi A. Bentley City Clerk Subject: Public Meeting Notice of the Passing of a By-law for Council Rules of Procedure Recommendation: 1. That Report CS 08-06 of the City Clerk be received; 2. That a public meeting be held for the purpose of soliciting comments with respect to a revised Council Rules of Procedure by-law; and 3. That upon review of the comments, the City Clerk present the by-law at the February 20, 2006 meeting of City Council. Executive Summary: As part of the review of regulatory by-laws and Council Secretariat process improvements, revisions are being recommended to the Council Rules of Procedure by- law. In accordance with the passage of the new Municipal Act, the City was required to pass a new procedure by-law in accordance with Section 238(2) of the Act. Our by-law currently reflects the 1980 Municipal Act, and it is prudent for us to update it accordingly. Financial Implications: There are no financial implications associated with this by-law. Background: The Council Rules of Procedure by-law has been updated a number of times, the last revision on May 17, 2004. At the present time, By-law 3665/91 has six amendments, and it is prudent to complete some general housekeeping matters within the by-law to incorporate current practices and consolidate the amendments that have been occurred since 1995, along with implement the provisions regulating the governing of the calling, place and proceedings of meetings as outlined in the Municipal Act. 0 4 ~eport CS 08-06 Subject: Rules of Procedure By-law Date: January 24, 2006 Page 2 In accordance with Subsection 238(4) of the Municipal Act, 2001, before passing a procedure by-law, "a municipality and local board shall give notice of its intention to pass the by-law." Accordingly, notice was given of the public meeting on January 11, 2006 in the News Advertiser and posted on the City's website. A copy of the notice is included as Attachment No.1 to this report. To date no written submissions have been received in this regard. Highlights of the proposed changes are noted below, and a copy of the proposed by- law with the changes shaded for ease of reference is included as Attachment No.2 to this report. Highlight of the changes to By-law 3665/91, as currently proposed: . Preamble to reflect the current Municipal Act provisions and title to reflect the current wording within the Municipal Act; . Implementation of a 'Interpretation' section; . Outline the order of business for the inaugural meeting of Council; . Address the matter of video taping of Council, Committee and or Special Ad Hoc Meetings; . Outline the process of appointments to Committees; . Address the matter of open and closed meetings in accordance with the Municipal Act; . Address the matter of the absence of the head of council in accordance with the Municipal Act; . Reflect current practices with respect to the Order of Business; and . Reflect current practices with respect to the handling of council correspondence. Attachments: 1. 2. Notice of Public Meeting Draft Rules of Procedure By-law Prepared By: Approved I Endorsed By: Debi A. Bentley City Clerk Debi A. Bentley City Clerk CORPO227-07/01 Report CS 08-06 Date: January 24, 2006 049 Subject: Rules of Procedure By-law Page 3 Copy: Chief Administrative Officer CORPO227-07/01 05~eport CS 08-06 Date: January 24, 2006 Subject: Rules of Procedure By-law Page 4 ATTACHMENT NO.1 TO cS 08-06 NOTICE OF PUBLIC MEETING Passing of a Revised Procedural By-law TAKE NOTICE that the Executive Committee of Council of the Corporation of the City of Pickering will hold a public meeting on Tuesday, January 24, 2006 at 7:30 pm in the Council Chambers, Pickering Civic Complex, One The Esplanade, Pickering, Ontario, pursuant to the Municipal Act, to consider a revised procedural by-law. The purpose of the meeting is to inform the public about the proposed procedural by-law and to solicit public input. Any person wishing to address Council with respect to this matter must contact the undersigned on or before noon of Friday, January 20,2006 to register as a delegation. The Council will also consider any written submissions. Copies of the report and proposed by-law will be available on or after January 20, 2006 during regular business hours. Any comments or requests for further information regarding the proposed procedural by-law may be directed to the City Clerk at 905.420.4660, ext. 2153. Dated at the City of Pickering this 11 th day of January, 2006. Debi A. Bentley, CMO, CMM III City Clerk CORPO227-07/01 Report CS 08-06 Date: January 24, 2006 fDJ5:1 Subject: Rules of Procedure By-law Page 5 ATTACHMENT NO.2 TO cS 08-06 DRAFT THE CORPORATION OF THE CITY OF PICKERING BY-LAW NUMBER **/06 Being a by-law to govern the calling, place and proceedings of meetings NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: DEFINITIONS "'!".*~..~~."..',.',.,..",.,'.'_ìB1'\!!,.,.,,< ','.",'",",'."".Y_~",""',". --~""Mt1~ ."m_Jlt_~diI§l CORPO227-07/01 «JJ52Report CS 08-06 Date: January 24, 2006 Subject: Rules of Procedure By-law Page 6 _"',m"',..,".,',,,,','i_i.~',i,',",',i, ",', 'i""',,f!1lli","','ii ,ii,',',i::"!"',".'i,','", i fe_. , .",,",' "':""",',""","""'Y!I,'i,!@",","','~,','-,-,'"~,""¥'1!i,':., :'ii """ ii.,.,', '..' l:Í«a¡" .i'"'t'í1l' ',,'~,.'ii~:"" ,:~~.J~J' .B.i GENERAL 2. (a) The Rules of Procedure contained in this By-law shall be observed in all proceedings of Council, Committees' and shall be the rules and regulations for the order and dispatch of business provided that the rules and regulations contained herein may be suspended by a two-thirds majority vote of the members present unless otherwise provided in any Act. (b) In any case for which provision is not made herein, the procedure to be followed shall be determined by a majority vote of the members present unless otherwise provided in any act. MEETING OF COUNCIL 3. Inauqural Meetinqs (a) The inaugural meeting of Council shall be held on the first Monday after Council takes office pursuant to the Municipal Elections Act. 4. Reqular Meetinqs All regular meetings of the Council shall be held on the first and third Monday of each month at the hour of 7:30 p.m. o'clock in the afternoon unless otherwise provided by resolution of the Councilor unless such a day shall be a public or civic holiday in which case the Council shall meet at the same hour on the next following day, which is not a public or civic holiday, unless otherwise provided by resolution of the Council. 5. Special Meetinqs CORPO227-07/01 Report CS 08-06 Date: January 24, 2006 @53; Subject: Rules of Procedure By-law Page 7 Special meetings of the Council may be held at the call of the Mayor who shall direct the Clerk to notify the Members of Council of the date, time and purpose of the special meeting. The Mayor may at any time summon a special meeting of Council on twenty-four hours notice to the Members. Upon receipt of a petition of the majority of the Members of Council, the Clerk shall call a special meeting for the purpose and at the time and date mentioned in the petition. 6. Place of Meetinqs All regular meetings of the Council shall be held in the Council Chambers at the City of Pickering Civic Complex, One The Esplanade, Pickering, Ontario, unless otherwise decided by Council. . ::~NiM&~"'1G('jMílr ~-..: .8 c) The Chair of the Committee shall be rotated each meeting amongst the Members of Council, excluding the Mayor, in alphabetical order. COMMITTEES 9. a) There shall be an Executive Committee, to be considered as a Standing Committee for the purposes of this By-law, to be organized as follows: i) The Executive Committee shall be comprised of all Members of Council. ii) The Committee shall meet on the second and fourth Monday evening of each month at 7:30 p.m. in the Council Chambers. CORPO227-07/01 (ilì~~i4, Report CS 08-06 Date: January 24, 2006 Page 8 Subject: Rules of Procedure By-law 10. 11. iii) The Executive Committee shall enquire into and report to Council on any matter within the jurisdiction of the City of Pickering or any other matter referred to it by Council. b) There shall be a Management Forum to be organized as follows: i) The Forum shall be comprised of all Members of Council. ii) The Forum shall meet every three weeks at 1 :30 p.m. to commence on a date to be determined by the Mayor. iii) The Forum shall be Chaired by the Mayor. iv) The Management Forum shall be a venue for informal discussion on any matter within the jurisdiction of the City of Pickering. Notwithstanding Section 9 of this By-law, (a) Council may consider any matter without referring it to a Committee or may refer it to two or more Committees or refer it to the Committee of the Whole and may withdraw a matter from a Committee at any time. (b) Council may at any time appoint a special or ad hoc Committee to enquire into and report on any matter. The rules of procedure set out in this By-law shall be observed in meetings of the Standing Committee insofar as they are applicable, provided that, (a) (b) (c) (d) (e) CORPO227-07/01 a recorded vote shall not be taken on a question before a Committee; subject to Paragraph 11 (c), the rules in respect to the introduction of new business in Council and the hearing of delegations shall apply to Committees unless otherwise decided by the Committee; persons that are present at a Standing Committee meeting to speak to an item on the agenda are not required to register as a delegation. the agendas, minutes and an written notices,~~aining to any Standing Committee and . ,. . shall be sent to all Members of Council. a report, setting out the recommendations of the Committee, shall be forwarded to the first regular Council Meeting following the meeting of the Committee. Report CS 08-06 Date: January 24, 2006 @ss¡ Subject: Rules of Procedure By-law Page 9 (f) Special Meetings of the Standing Committees, (i) (ii) (iii) (iv) (v) May be called by the Mayor on condition that the Committee does not meet while Council is meeting. May be called by the Mayor when requested to do so by a majority of Members of Council. Written notice of a Special Meeting of a Committee must be given to all Members of Council at least twenty-four hours before the time appointed for such meeting. The written notice to be given under clause (iii) shall indicate the nature of the business to be considered at the Special Meeting and the date, time and place of the Meeting. No business other than that indicated in the written notice shall be considered at the Special Meeting except with the unanimous consent of all Members of Council present and voting at such meeting. OSSNJÄN": "".:;; "'w'~"SEœM&&'II1-SS .-. .. ~ Wi> 111 :ýj¡;:+:'~~T.,'j~,¡¡d~~.:1tw L..:~ '. rl'>'.". ;~m~EMt~ '<'~t":¡~:;'~¡\~f"~1!7H'"'.m~.': ."..". . .. y'~~.§DJJg~ _11I:"IÞ~æ CORPO227-07/01 (ID56¡Report CS 08-06 Date: January 24, 2006 Subject: Rules of Procedure By-law Page 10 Inl~\W\IIa~ï;~I1J:~g'j¡~ . J~~'YJHW "y,. 13. Adjourned Meetinqs The Council may adjourn upon a motion duly moved and seconded in the manner hereinafter provided. 14. Meetinq Called To Order: The Mayor, as soon after the hour is fixed for the holding of the meeting of the Council and if a quorum is present, shall take the Chair and call the meeting to order. 15. Absence of Mayor (Head): b) If the Mayor does not attend within fifteen minutes after hour is fixed for he holding of the meeting of the Council and if a quorum is present, an Acting Mayor who has been appointed to this position by by-law shall preside over the meeting and have the same authority as the Mayor would have had if present. c) When the Mayor and Acting Mayor are absent or refuse to act, the Council may by resolution appoint one of its members to act in the place CORPO227-07/01 Report CS 08-06 Date: January 24,2006 (0)57 Subject: Rules of Procedure By-law Page 11 and stead of the Mayor and Acting Mayor, and such Member shall have the same authority as the Mayor. 16. Quorum If a quorum is not present one-half hour after the time appointed for a meeting of the Council, the Clerk shall record the names of the Members present and the meeting shall stand adjourned until the next meeting. 17. Order of Business The routine order of business for the regular meetings of Council shall be as follows: Meeting Called To Order Invocation Minutes of Previous Meetings Presentations Delegations iii!.BIV_~~~~ø.ii:1. ....'... .."...... . ... .~%. "'..f... .. ...' '... ..-.'."'."..ru¡¡x._.... ..'6%,..,..... ~ Committee Reports e.~~'_'."'...%"-'.. . .. .'.Ili ~I, . ';"~'JM~ .' ... . .. .. . : . Motions & Notices of Motion By-laws Other Business Confirmation By-law Adjournment 18. Committee of the Whole: When it appears that any matter may be more conveniently considered in Committee of the Whole, Council may on motion resolve into a Committee of the Whole, and the proceedings taken in Committee when adopted by Council shall be deemed to be the proceedings of Council. The Mayor may preside in the Committee of the Whole or may request the Acting Mayor to preside. CORPO227-07/01 (WJ5-SReport CS 08-06 Date: January 24, 2006 Subject: Rules of Procedure By-law Page 12 19. j) CORPO227-07/01 Duties of the Mayor: It shall be the duty of the Mayor to, a) '?'ili""~""'II"'""'~&Iî"- ._""""'~""'!!!\'~"W""JII'I""'~' ~-""""ïíI""!W~'II"'" tàJt: 1M ""'I.', ,. 'J"'v"Älfti¡ñQ\Q"'w,' ':',', ""if,I,,;f/, "M!~"ttX""." ,,".~ ' b) expel or exclude from any meeting any person who has been guilty of improper conduct at the meeting, c) announce the business before the Council in the order of which it is to be acted upon, d) put to vote all questions, which are regularly moved and seconded, or necessarily arise in the course of the proceedings, and to announce the result, e) decline to put to vote motions which infringe the rules of procedures, f) g) restrain the members, when engaged in debate, within the rules of order, to open the meeting of Council by taking the Chair and calling the Members to order, h) to enforce on all occasions, the' observance of order and decorum among the Members, i) to call by name, any Member persisting in breach of the rules and regulations of the Council, thereby ordering the Member to vacate the Council Chamber, to authenticate by signature, when necessary, all by-laws, resolutions and minutes of Council, k) I) to inform the Members of Council on any point of order, to perform other duties when directed to do so by a resolution of Council, m) to represent and support Council, declaring its will and implicitly obeying its decisions, n) to adjourn the meeting when the business is concluded, and Report CS 08-06 Date: January 24,2006 059 Subject: Rules of Procedure By-law Page 13 20. 21. 22. 0) to adjourn the sitting without the question being put or to suspend or recess the sitting for a time to be named if considered necessary because of grave disorder. p) to make presentations to any charity, organization, government, or person, on behalf of Council, at a proceeding of Councilor its committees. Where a presentation is made to an organization or charity on which a Member of Council has been appointed to sit, the presentation shall be jointly made with the Mayor and the appointed Member of Council. Where otherwise appropriate, presentations may be made jointly with another member or members of Council. q) to accept presentations to the City of Pickering, carried out at a proceeding of Councilor its committees. Where a presentation is accepted from an organization or charity on which a Member of Council has been appointed to sit, the presentation shall be jointly accepted with the appointed Member of Council. Where otherwise appropriate, presentations may be accepted jointly with another member or members of Council. r) to recite the Invocation. RULES OF DEBATE IN COUNCIL AND COMMITTEES OF COUNCIL Decorum Durinq Debate: During debate, and while the Chairman is speaking, or the Council is engaged in voting, no Member is permitted to disturb the Council by whispering, or walking across the floor, or in any other way. Recoqnition of Member Every Member shall raise their hand and be recognized by the Chairman prior to speaking to any matter or motion. Order of Speakers When two or more Members raise their hands to speak, the Chairman shall designate the Member who has the floor who shall be the Member who, in the opinion of the Chairman, raised their hand first. CORPO227-07/01 ({JJ6JCJReport CS 08-06 Date: January 24, 2006 Subject: Rules of Procedure By-law Page 14 23. Requirement to Vote When a motion is put, every Member present at a meeting shall vote unless they have a conflict of interest. If a Member refuses to vote, the Member shall be deemed to have voted in the negative. 24. Decorum While Callinq Vote When the Chairman calls for the vote on a motion, each Member shall occupy their seat and shall remain in their seat until the result of the vote has been declared by the Chairman, and during such time no Member shall cross the floor or speak to any other Member or make any noise or disturbance. 25. Interruptions When a Member is speaking, no other Member shall pass between the Member and the Chair or interrupt except to raise a point of order. 26. Requirement to Read Motion Any Member may require a motion under discussion to be read at any time during the debate but not so as to interrupt a Member while speaking. 27. Speakinq to a Motion a) No Member shall speak more than once to the same motion except, i) with leave of the Chairman, in explanation of a material part of their speech v have been interpreted incorrectly, ii) with leave of the Chairman, after all other Members so desiring have spoken, iii) a reply may be allowed by leave of the Chairman to the Member who pres motion, in which case the Member shall speak for no longer than a five minute b) Except with the leave of the Chairman, no Member shall speak longer than ten minutes to the motion before Council. CORPO227-07/01 Report CS 08-06 Date: January 24, 2006 061 Subject: Rules of Procedure By-law Page 15 28. 29. 30. 31. CORPO227-07/01 Questioninq the Motion a) A Member may ask a question during the course of debate only for the purpose of obtaining information relating to the motion under discussion and such question must be stated concisely and asked only through the Chairman. b) Notwithstanding paragraph (a) above, when a Member has been recognized as the next speaker, such Member may immediately before speaking ask a question through the Chairman on the motion under discussion but only for the purpose of obtaining information, following which the Member shall speak. Proceedinqs Decided by Chairman In all other proceedings of Council, the matter shall be decided by the Chairman, subject to an appeal to Council on a point of order. POINTS OF ORDER AND PRIVILEGES Questions of Order The Chairman shall preserve order and decide questions of order. Rules For Risinq on Points of Order and Privileqe a) When a Member rises on a point of order, the Member shall ask leave of the Chairman to raise a point of order and after leave is granted, the Member shall state the point of order to the Chairman and await the decision of the Chairman on the point of order. b) Thereafter, a Member shall only address the Chair for the purpose of appealing the Chairman's decision to Council. c) If the Member does not appeal, the decision of the Chairman shall be final. d) If the Member appeals to Council, it shall be done by a duly moved and seconded motion and Council shall decide the question without debate and the decision shall be final. ~~port CS 08-06 Subject: Rules of Procedure By-law Date: January 24, 2006 Page 16 e) When a Member has a question of privilege or considers that their integrity or the integrity of the Council as a whole has been impunged, the Member may as a matter of privilege, and with the leave of the Chairman, rise for the purpose of drawing the attention of Council to the matter. CONDUCT OF MEMBERS OF COUNCIL 32. Respectful Lanquaqe No Member shall speak disrespectfully of the Reigning Sovereign, or of any of member of the Royal Family, or of the governor-general, the Lieutenant- Governor of any Province, of any Member of the Senate, the House of Commons of Canada or the Legislative Assembly of the Province of Ontario. 33. Unparliamentary Lanquaqe No Member shall use offensive works or unparliamentary language in or against Councilor against any Member. 34. Speakinq in Council No member shall speak on any subject other than the motion being debated. 35. Criticism of Council Decisions No Member shall criticize any decision of Council except for the purpose of moving a motion to be reconsidered. DELEGATIONS 36. a) With respect to Meetings of Council, persons desiring to verbally present information on matters before Council may be heard on leave of Council but shall be limited in speaking not more than ten minutes and shall notify the Clerk no later than noon of the preceding Friday of appearing before Council and state the nature of the issues they wish to address. CORPO227-07/01 Report CS 08-06 Date: January 24, 2006 Page 17 (j)) Q 3; Subject: Rules of Procedure By-law 37. 38. 39. (b) c) a) b) With respect to Meetings of Committees, persons desiring to verbally present information on matters of fact, (or to make a request of Council), on an item not included on the agenda may be heard on leave of the Committee but shall be limited in speaking to not more than ten minutes and shall notify the Clerk no later than 4:30 pm on the day of appearing before Committee and state the nature of the issues they wish to address. PRESENTATIONS a) Charities, organizations or individuals wishing to address Council to inform members of special events or achievements, and to seek Council's recognition of the event or achievement, shall request the opportunity to be granted presentation status. b) The request for presentation status shall be submitted to the Clerk, in writing, no later than fourteen days preceding the meeting at which the presentation is to be made. CORRESPONDENCE (a) Every written petition or communication addressed to Council shall be signed by at least one person and delivered to the Clerk not later than Thursday noon before the commencement of the regular meeting of Council, and, if in the opinion of the Clerk it contains any obsence or improper matter or language, the Clerk shall decide whether it should be included in the agenda for the meeting. The Clerk shall present each Member with a copy of the substance of the petition or communication, but a Member may require the reading of part or all of the communication or petition; The Clerk shall forward copies of correspondence for the Council to the Standing and Special Committees concerned with the subject matter of such correspondence, for the attention/action of the respective Committees, upon receipt of such correspondence. MOTIONS AND NOTICES OF MOTION: Introduction of Motion Without Notice A motion may be introduced without notice and read by the Chairman and pon leave of Council resolved by a two-thirds majority of Members present without debate in which case it shall be set out in full in the minutes of the meeting of Council at which it is considered. CORPO227-07/01 Report CS 08-06 @i4 -' J Subject: Rules of Procedure By-law Date: January 24, 2006 Page 18 40. b) Notices of all new motions shall be read by the mover of the motion at the regular Council Meeting immediately preceding the Council Meeting at which the motion is to be considered. The motion, showing the mover and seconder of the motion, shall also be given in writing and delivered to the Clerk before 4:30 p.m. of the Tuesday preceding the meeting of Council at which it is to be considered and shall be printed in full in the agenda and delivered to all Members for that meeting of Council and each succeeding meeting until it is considered or otherwise disposed of. c) Where the time between Council Meetings is greater than two weeks, a notice of motion, showing the mover and seconder of the motion, may be given in writing and delivered to the Clerk at least two weeks preceding the meeting of Council at which it is to be considered and shall be printed in full in the agenda and delivered to all Members for that meeting of Council and each succeeding meeting until it is considered or otherwise disposed of. d) Where, due to the emergency nature of the motion, a Member is unable to give notice of a new motion at a regular Council Meeting preceding the Council Meeting at which it is to be considered, the motion, showing the mover and seconder of the motion, shall be given in writing and delivered to the Clerk before noon of the Friday preceding the meeting of Council and shall be delivered to all Members for that meeting of Council and each succeeding meeting until it is considered or otherwise disposed of. e) Any Member of Council may agree to second a notice of motion if the seconder is absent from a meeting when the notice of motion is called from the Chair. f) If the mover of the notice of motion is absent from the meeting at which it is to be considered, the notice of motion shall be referred to the next regular meeting of Council. Secondinq A motion must be formally seconded before the Chairman can put the question or for it to be recorded in the minutes. CORPO227-07/01 Report CS 08-06 Date: January 24, 2006 Page 19 @Q,5, Subject: Rules of Procedure By-law 41. Withdrawal After a motion is read or stated by the Chairman, it shall be deemed to be in possession of Council, but may, with the permission of Council, be withdrawn at any time before decision or amendment. 42. Priority of Disposition A motion properly before Council for decision must be disposed of before any other motion or matter can be introduced with the exception of anyone of the following: a) b) c) d) e) f) g) h) i) j) 43. Deferral Motions a point of order or personal privilege to table to divide that the question be now put to refer to defer to amend to suspend any section of the Rules of Procedure to recess to adjourn A motion to defer to a certain day or for a particular reason shall be in order after a motion is read or stated by the Chairman and debate shall be confined to the propriety of the deferral. 44. Amendments A motion to amend, a) shall be presented in writing if requested by the Chairman, b) c) shall be relevant to the original motion, a motion to amend an amending motion shall be disposed of by Council before the motion to amend the original motion, d) only one motion to amend an amendment to the original motion shall be allowed and any further amendment must be to the original motion, e) shall be disposed of by Council before the original motion, CORPO227-07/01 0':6&Report CS 08-06 Subject: Rules of Procedure By-law Date: January 24, 2006 Page 20 45. 46. CORPO227-07/01 f) shall not be received if it proposes a direct negative to the original motion. The Previous Question A motion for the previous question, a) cannot be amended, b) cannot be proposed when there is an amending motion under consideration except for the purpose of moving that the amending motion be put, c) when resolved in the affirmative, the original motion is to be put forward without debate or amendment, d) can only be moved in the following words: "That the question be not put" or "To call the question". e) a motion to put the previous question requires a two-thirds vote of the Members present. Adjournment A motion to adjourn, a) shall always be in order except as provided in this section and shall be put immediately without debate, b) when resolved in the negative, cannot be made again until after some intermediate proceedings shall have been completed by Council, c) is not in order when a Member is speaking nor during the verification of a vote, d) cannot be amended, e) is not in order immediately following the affirmative resolution for the previous question. Report CS 08-06 Date: January 24, 2006 @6))'7 Subject: Rules of Procedure By-law Page 21 47. 48. CORPO227-07/01 Privileqes A motion on a matter of privileges shall received disposition of Council upon receipt and, when settled, the question so interrupted shall be resumed at the point where is was suspended. Reconsideration: a) After a substantive motion has been decided, any Members who voted or are deemed to have voted thereon in the majority, may at any time prior to adjournment of the meeting at which such substantive motion was decided, give notice in writing that they will move, at the first meeting held thereafter, a reconsideration motion. b) The Council shall immediately upon receipt of such notice, vote as to whether or not the notice will be considered at the first meeting held thereafter, and should the ensuing division result in the minority vote being less than one-third of those present and voting, such notice for reconsideration shall be declared lost. c) After such notice has been given and accepted, no action shall be taken to carry into effect the original motion until after the motion to reconsider has been disposed of at the next regular meeting or a special meeting called consider the accepted notice. d) Every motion for reconsideration considered at a subsequent meeting shall be declared lost, unless passed with the majority of the Members of Council present and voting. e) No discussion of the original motion shall be allowed upon presentation of a notice for reconsideration or upon an accepted notice for reconsideration or upon the motion to reconsider until the Council has voted to reconsider the same, but the Member giving such notice may have the privilege of stating the reasons for doing so. f) No motion upon which a notice for reconsideration has been accepted shall be considered more than once, nor shall a vote to reconsider be reconsidered. g) The words "the first meeting held thereafter" in paragraphs (a) and (b) hereof shall mean the first regular meeting of Councilor a special meeting called to consider an accepted motion for reconsideration. (D'.(t8'Report CS 08-06 Date: January 24, 2006 Subject: Rules of Procedure By-law Page 22 49. 50. 51. 52. 53. Referral Motions A motion to refer or to refer back a motion or matter to a Committee or a member of staff with instructions may be amended but shall be disposed of by Council before the original motion or any other motion pertaining to the original motion. Motion to Divide A motion containing distinct proposals may be divided and a separate vote shall be taken upon each proposal contained in a motion if decided upon by a majority vote of the Members present and voting. Motion to Rescind A motion to rescind a previous resolution of Council requires a majority vote of the Council provided that notice has been given at the previous meeting or in the call of the meeting and if notice has not been given, a motion to rescind requires a two-thirds vote of the Members present and voting. Motion to Table A Member shall not be allowed to speak to a motion and immediately move a tabling motion. Neqative Motion A motion to rescind a defeated motion of Council is not required, and the subject matter may not be reintroduced or debated in any form without leave of Council upon a majority vote of the Members present and voting. VOTING ON MOTIONS 54. Question State 55. Immediately preceding a vote, the Chairman may state the motion in the form introduced and shall do so if requested by a Member. The Motion shall be stated in the precise form in which it will be recorded in the minutes. No Interruption After Question After the Chairman has called the vote on a motion, no Member shall speak to the motion or shall any other motion be presented until, after the vote and the result has been declared. CORPO227-07/01 Report CS 08-06 Date: January 24,2006 eN6~ 9 ; Subject: Rules of Procedure By-law Page 23 56. Vote Not Allowed A Member shall not be entitled to vote on any part of a divided motion, if the Member did not vote on the motion to divide. 57. Unrecorded Vote The manner of determining the decision of Council on a motion shall be by the prominent show of lands. 58. Disaqreement With Result of Vote If a Member disagrees with the announcement of the Mayor that a motion is carried or defeated, the Member may, but only immediately after the declaration by the Chairman, object to the declaration and a recorded vote shall be taken. 59. Recorded Vote of Council Where a vote of Council is taken for any purpose and a Member requests immediately prior or immediately subsequent to the taking of the vote that the vote be recorded, each Member present, beginning with the requester of the recorded vote and alphabetically thereafter, except a Member who is disqualified from voting by any Act, shall announce their vote openly and the Clerk shall record each vote. The Mayor shall be called upon to vote following all other Members. If a Member refuses to vote, the Member shall be deemed to have voted in the negative. 60. Vote of Head of Councilor Presidinq Officer The Head of the Council, or the Presiding Officer, except when disqualified to vote by reason of interest or otherwise, may vote with the other Members on all questions, and, except where otherwise expressly provided by the Municipal Act, any question on which there is an equality of votes shall be deemed to be negative. 61. Two-Thirds Vote A two-thirds vote shall be deemed to have been accomplished with the following voting in the affirmative: five of seven Members four of six Members three of five Members three of four Members CORPO227-07/01 (f}\~¡ ~eport CS 08-06 Date: January 24, 2006 Subject: Rules of Procedure By-law Page 24 62. By-law 3665/91, as amended, is hereby repealed. By-law read a first, second and third time and finally passed this 20th day of February, 2006. Mayor Clerk CORPO227-07/01 CitJ¡ o~ REPORT TO EXECUTIVE COMMITTEE @4J Report Number: CS 09-06 Date: January 24, 2006 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: It is recommended that report CS 09-06 of the Director, Corporate Services & Treasurer concerning Formal Quotations - Quarterly Report for Information be received and forwarded to Council for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. This summary covers the period October 1, 2005 to December 31,2005. 0 "t 2 Report CS 09-06 January 24,2006 Subject: Formal Quotations - Quarterly Report for Information Page 2 Formal Quotations Summary October 1,2005 to December 31,2005 PST Included / GST Extra (unless stated otherwise) Reference No. Description Award Status Award Date Q-48-2005 Tennis Court Resurfacing Oct. 13, 2005 Shadybrook Park $41,784.00 Work 95% complete Vendor: Melfer Construction Q-49-2005 Tennis Court Resurfacing Oct. 13, 2005 Rick Hull Memorial Park $39,377.00 Work 95% complete Vendor: Melfer Construction Q-44-2005 City Services & Leisure Oct. 20, 2005 Guides - 2006 $30,868.70 Complete Vendor: York Region Printing Q-45-2005 2 - One Ton Dump truck Oct. 21 , 2005 $91,812.00 Complete Vendor: Donway Ford Sales Q-51-2005 Masonry Repairs Dec.12, 2005 $61,855.00 Complete Vendor: CSR Services Q-1-2006 Electrical Services Various unit Dec. 22,2005 prices, Vendor: MDK Electric minimum On going charge per location Q-2-2006 Plumbing Services Various unit Dec. 12,2005 prices, Vendor: Don Valley minimum On going charge per Mechanical Ltd. location Q-3-2006 Heating & Air Conditioning Various unit Dec. 12,2005 Services prices, minimum On going Vendor: Absolute Building charge per Controls Services Ltd. location Q-4-2006 Daily Courier Service Nov. 22,2005 $27,300.00 On going Vendor: Quest Courier Services (1996) Ltd. Report CS 09-06 January 24,2006 Page 3 ff1ì 7) ,~t Subject: Formal Quotations - Quarterly Report for Information Attachments: Not applicable Approved / Endorsed By: Vera A. elgemacher Manager, Supply & Services ~~~ Gillis A. Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council