HomeMy WebLinkAboutOES 40-05005
PICKERING
REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 40-05
Date: November 7, 2005
From:
Stephen Reynolds
Division Head, Culture & Recreation
Subject:
Robotic Camera System Installation Agreement
Pickering Civic Complex Council Chambers
File: A-2130-001-05
Recommendation:
1. That Report OES 40-05 regarding the Robotic Camera System Installation
Agreement be accepted; and
That the City of Pickering enter into an agreement with Rogers Television for the
installation of a robotic camera system in the Council Chambers at the Pickering
Civic Complex with terms and conditions acceptable to the City Solicitor; and
3. That the Mayor and City Clerk be authorized to sign such agreement.
ExecutivE; Summary:
Rogers Television have requested to install an automated robotic camera system in the
Council Chambers at the Pickering Civic Complex. The installation of this system will
replace the portable cameras, wiring and cables currently used by Rogers.
The Operations & Emergency Services Department recommend the City of Pickering
enter into an agreement with Rogers Television for the installation of the robotic camera
system with terms and conditions acceptable to the City Solicitor.
Financial Implications:
Rogers Television will invest approximately $80,000 - $100,000 for the purchase and
installation, of the robotic camera system.
0 Uq ~eport Ol~S 40-05
Subject: Robotic Camera System Installation Agreement - Pickering Civic Complex Council Chambers
- File: A-2130-001-05
Date: November 7, 2005
Page 2
The City of Pickering will be responsible for installing required power outlets, conduit,
breakers and breaker panel (estimated to be approximately $10,000-$15,000). This
may result in an over expenditure in Account #2124.2478. The over expenditure would
be financed from the 2005 current budget.
Background:
Rogers Television have requested to install a robotic camera system in the Council
Chambers at the Pickering Civic Complex. Rogers would use this system to record
and/or broadcast certain Council sessions or other public meetings and events.
This robotic camera system is similar to the system installed in the Council Chambers at
the new Regional Municipality of Durham Headquarters. Rogers will install five (5)
cameras to cover the Pickering Council Chambers. Two cameras will be installed on
the columns behind where Members of Council sit. Two cameras will be mounted on
the columns at the back of the room. The fifth camera will be located on the back brick
wall centred above the sliding glass door. The control room will be located in the
parking garage below the Council Chambers. This room was previously used by
Rogers. Rogers will install a control desk along with all required monitoring and control
equipment. Rogers staff will operate the cameras from the control room. The
installation of this system will replace the portable cameras, wiring and cables currently
used by Rogers.
Rogers Television will cover the cost of robotic camera system equipment and
installation (approximately $80,000 - $100,000). The City of Pickering would be
required to install required power outlets, conduit, breakers, breaker panel and electrical
cable (estimated to be approximately $10,000-$15,000 as per MDK Electric). Rogers
will train City staff to operate the equipment for purposes of recording meetings and
events for internal use.
The timing of this installation is critical to Rogers Television. They are required to
complete the installation of the robotic camera system by the end of the year (2005) in
order to utilize current funds available.
The Director, Operations & Emergency Services and the Division Head, Culture &
Recreation recommend the City of Pickering enter into an agreement with Rogers
Television for the installation of the robotic camera system with terms and conditions
acceptable to the City Solicitor.
CORP0227-07/01
Report OES 40-05
Subject: Robotic Camera System Installation Agreement - Pickering Civic Complex Council Chambers
- File: A-2130-001-05
Date: November 7, 2005
Page 3
Attachments:
Not Applicable.
Prepared By:
Stephe~..R_~yj~blds
Division Head, Culture & Recreation
SR:lg
Evere~t~l'ntsma ~_
Director, Operations & Emergency Services
Copy: Chief Administrative Officer
City Clerk
City Solicitor
Recommended for the consideration of
Pickering CitwCouncil
'rr as J Administrafive e¢
CORP0227-07/01