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HomeMy WebLinkAboutOctober 24, 2005Executive Committee Meeting Agenda Monday, October 24, 2005 7:30 pm Chair: Councillor Brenner (~) ADOPTION OF MINUTES Meeting of October 11, 2005 PAGE 1-8 (11) 1. MATTERS FOR CONSIDERATION Director, Planning & Development, Report PD 42-05 Disposal of Lands Part of Lot 5, RCP No. 819, Pickering Part 2, Plan 40R-21838 Helm Street, Pickering A by-law be enacted to: (a) stop-up and close that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 as public highway; and (b) declare that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 surplus to the needs of the Corporation for the purpose of sale by the Corporation; and (c) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 to the adjacent owner for nominal consideration, subject to any required easements. PAGE 9-13 Director, Planning & Development, Report PD 43-05 Street Name Change Old Brock Road to Jenash Court 14-35 That the request of Ronald Hinchliffe to change the name of a portion of Old Brock Road to Jenash Court, be denied. Executive Committee Meeting Agenda Monday, October 24, 2005 7:30 pm Chair: Councillor Brenner Chief Administrative Office, Report CAO 12-05 Public Alerting - Installation of Sirens and Related Matters 36-51 That Report CAO 12-05, concerning the installation of public alerting sirens and related matters be received; and That the Commissioner of Emergency Management Ontario and the Region of Durham be advised that the City agrees with the Commissioner's proposal to have four sirens installed in the Pickering Contiguous Zone and to conduct an evaluation of their effectiveness as outlined in the Commissioner's letter to Mayor Ryan dated September 13, 2005; and That the Region of Durham be requested to commence the process of installing the four siren design in the Pickering Contiguous Zone, as recommended by DPRA/Aercoustics, including detailed survey work, and that staff be authorized to grant municipal consent where required; and That the Province be requested to deal with the remaining nuclear public alerting issues (i.e. indoor public alerting and alerting within the 3-10 km area) only in the context of a comprehensive, community-wide public alerting system that addresses all types of potential community emergencies, and that staff be directed to work on this basis only with the Province and the Region on these issues; and That staff be authorized to request reimbursement from the Province and/or the Ontario Power Generation for the DPRA/Aercoustics re-design consulting costs that the City incurred; and That a copy of this Report and Resolutions be forwarded to the Province of Ontario, Region of Durham, M.P. Dan McTeague, M.P. Mark Holland, M.P.P. Wayne Arthurs, and the Ontario Power Generation. Executive Committee Meeting Agenda Monday, October 24, 2005 7:30 pm Chair: Councillor Brenner Corporate Services & Treasurer, Report CS 80-05 Appointment to enforce the Parking By-law at 1355 Kin.qston Road and 1822 Whites Road That Report CS 80-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose, of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1355 Kingston Road and 1822 Whites Road, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 52-58 (~) (~v) OTHER BUSINESS ADJOURNMENT PICKER1NG Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe 001' PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer G. Paterson - Director, Corporate Services & Treasurer S. Reynolds - Acting Director, Operations & Emergency Services D. Bentley - City Clerk R. Holborn - Division Head, Municipal Property & Engineering L. Taylor - Manager, Development Review, Planning & Development D. Shields - Deputy Clerk (i) (11) ADOPTION OF MINUTES Meeting of September 26, 2005 MATTERS FOR CONSIDERATION (1) Director, Planning & Development, Report PD 37-05 Zoning By-law Amendment Application A 08/05 First Capital (Steeple Hill Land) Corporation 670 Kingston Road North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts I & 2) City of Pickerinq Moved by Councillor Pickles Seconded by Councillor Brenner -1- 002 PICKERING Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe That Pickering Council RECEIVE Addendum to Report PD 37-05 relating to an amendment to the existing zoning on subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering. That the additional provisions affecting adjacent westerly lands are technical and minor in nature and do not affect the general intent and purpose of Zoning By-law Amendment Application A 8/05 therefore, NO FURTHER NOTICE is required to be given with respect to this application, in the City of Pickering. That Zoning By-law Amendment Application A 8/05, be, APPROVED as set out in the draft by-law attached as Appendix I to Addendum to Report PD 37- 05, to amend the existing zoning on the subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 8/05, as set out in Appendix I to Addendurn to Report PD 37-05 be FORWARDED to City Council for enactment. CARRIED (2) Director, Operations & Emergency Services, Report OES 36--05 Supply and Delivery of Two (2) One-Ton Dump Trucks Quotation No. Q-45-2005 Moved by Councillor Dickerson Seconded by Councillor Brenner That Report OES 36-05 regarding the supply and delivery of Two (2) One- ton Dump Trucks, be received; and That Quotation No. Q-45-2005 submitted by Donway Ford Sales Ltd. for the supply and delivery of two (2) One-ton Dump Trucks in the amount of $84,706.00 plus applicable taxes be accepted, with the estimated annual repayment of approximately $26,000 being included in the annual Current Budget; and That the total purchase price of $96,871.90 be approved; and 2 Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe 0O3 (3) o That Council authorize the Director, Corporate Services & Treasurer to finance the project through an internal loan; and 5. That staff at the City of Picketing be given the authority to give effect hereto. CARRIED Director, Operations & Emergency Services, Report OES 35-05 RFP-8-2005 - Request for Proposal, Bridge Design & Contract Administration - Bulmer Bridqe and Reesor Creek Bridqe Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report OES 35-05 regarding a Request for Proposal, Bridge Design & Contract Administration be received; and o That the Reesor Creek Bridge (05-2320-009-06) and the Bulmer Bridge (05- 2320-009-07) deck replacement projects as contained in the 2005 Capital Budget with estimated costs and financing of: Financin,q Bridge Estimated Costs COMRIF Debt Reesor Creek $267,300 $178,200 $89,100 Bulmer $291,500 $194,325 $97,175 be approved subject to final approval of construction costs Iby Council; and That RFP-8-2005 submitted by R.V. Anderson for Bridge Design and Contract Administration in the amount of $58,810 (G.S.T. extra) be accepted; and That the total gross cost of $70,952 and a net cost of $66,310, for the proposal amount and other project costs identified in this report be approved; and that, That the amount of $65,000 for Bridge Design and Contract: Administration to be funded through the issue of debt financing be approved with the balance of $1,310 from Current Budget; and 3 004 Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe That Council authorize the Director, Corporate Services & Treasurer to finance this portion of the project through the issuance of debt through the Region of Durham; and a) Debt financing not exceeding the amount of $65,000 for a period not exceeding 10 years, at a rate to be determined; and b) Financing and repayment charges in the amount of approximately $8,315 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. CARRIED (4) Director, Corporate Services & Treasurer, Report CS 68-05 Purchase of Vehicles for Municipal Law Enforcement Services Staff Amendment to Allocation of 2005 Capital Budget Moved by Councillor Brenner Seconded by Councillor Dickerson That Report CS 68-05 of the Director, Corporate Services & Treasurer be referred back to staff for the purpose of investigating the business case of hybrid vehicles and that the Mayor, Chief Administrative Officer arid Director, Corporate Services & Treasurer be requested to follow up on the matter. CARRIED -4- Executive Committee Meeting Minutes Tuesday, October 1 l, 2005 7:30 pm Chair': Councillor Ashe 005 (5) Director, Corporate Services & Treasurer, Report CS 76-05 Appointment to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North Moved by Councillor Pickles Seconded by Councillor Dickerson That Report CS 76-05 respecting the appointment of Special Municipal'Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED (6) Director, Operations & Emergency Services, Report OES 38-05 Frenchman's Bay Stormwater Management Master Plan Terms of Reference Moved by Councillor Brenner Seconded by Mayor Ryan 1. That Report OES 38-05 regarding the Frenchman's Bay Stormwater Management Master Plan Terms of Reference be received; arid That the Terms of Reference be approved and staff be authorized to issue a request for an Expression of Interest (EOI) from qualified consulting firms to provide professional engineering services for the development of a Frenchman's Bay Stormwater Management Master Plan; and That staff, in conjunction with the Toronto and Region Conservation Authority be authorized to short-list up to four (4) of the highest scoring firms on the EOI and issue a detailed Request for Proposal document; and 5 O06 Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair:: Councillor Ashe That the City of Pickering cost share on a 50/50 basis with the Toronto and Region Conservation Authority for retaining the firm of Gartner Lee Limited for project management services for the Frenchman's Bay Stormwater Management Master Plan, at a cost to the City not to exceed $15,000; and That a Steering Committee be assembled to guide the process, and provide input into the direction of the Master Plan, whose membership shall consist of City staff, TRCA staff, one member from the Waterfront Coordinating Committee, external agencies and a resident of the City of Pickering; and That appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED (111) OTHER BUSINESS (1) South Asia Earthquake Donation to Canadian Red Cross Moved by Councillor Dickerson Seconded by Councillor Brenner WHEREAS, an enormous earthquake has struck South Asia and has resulted in untold thousands of lives lost and million more left homeless; WHEREAS, this has occurred in an area of the world where, by Canadian standards, poverty and desperation are the norm; WHEREAS, the Federal Government has today (Oct. 11/05) announced that any relief funds donated to, amongst others, the Canadian Red Cross - South Asia Fund will be matched by the Federal Government if received by such authorized agency within fourteen days; WHEREAS, the City of Pickering has demonstrated on many occasions its generosity, on behalf of all residents, to assist financially and otherwise, those people, whether in Canada or abroad, who have experienced disaster but are least able to recover; -6- Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair:: Councillor Ashe OO7 BE IT THEREFORE RESOLVED, that the City of Pickering commits the sum of $5,000.00 to be donated to the Canadian Red Cross - South Asian Fund and that such amount be matched with contributing Federal dollars and that these monies be over and above the $20,000,000 already announced and committed by the Federal Government; and, BE IT FURTHER RESOLVED, that the Council of the City of Pickering hereby extends its most heartfelt condolences to the Governments of Pakistan and India, to their citizens who have lost loved ones and homes, and to their many friends and relatives, and our fi'iends and residents, living here in Pickering. CARRIED UNANIMOUSLY (2) (3) (4) (5) Councillor Brenner requested that the City Clerk bring forward a report requesting that the Regional Municipality of Durham appoint City of Pickering By-law Enforcement Officers to enforce the Regional Smoking By-law within the City limits of Pickering in relation to the taxicab industry. Councillor Pickles confirmed the receipt of a petition from the residents of Buckingham Gates with regards to restricting construction traffic to Southcott Road. Councillor Pickles noted that the problem was being investigated and a response would be issued to Buckingham Gates residents shortly from City staff. Councillor Dickerson requested that the City Clerk investigate the procedure for putting a question on the ballot for the 2006 Elections with regards to the direct election of the Regional Chair, of the Regional Municipality of Durham's as per the action recently taken by the City of Pickering. The following matters were considered prior to the regular meeting: a) Director, Corporate Services & Treasurer and City Solicitor, Report CS 78-05 Municipal Liability for Flood Claims b) Director, Corporate Services & Treasurer Confidential Report CS 75-05 Taxicab License Refusal -7- 008 PICKER1NG Executive Committee Meeting Minutes Tuesday, October I l, 2005 7:30 pm Chair:: Councillor Ashe (IV) (6) c) Director, Corporate Services & Treasurer Confidential Report CS 74-05 Taxicab License Refusal Refer to the 'Closed' minutes of the Executive Committee dated October 11, 2005. The Manager, Development Review, Planning & Development, provided the Committee with an update with respect to a planning matter associated with Rockport Developments. (7) The Chief Administrative Officer provided Members of Council with confidential correspondence dated October 11, 2005 from Hicks Morley. ADJOURNMENT The meeting adjourned at 9:05 pm. -8- 009 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY A by-law be enacted to: (a) stop-up and close that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 as public highway; and (b) declare that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 surplus to the needs of the Corporation for the purpose of sale by the Corporation; and (c) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 to the adjacent owner for nominal consideration, subject to any required easements. 010 PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: PD 42-05 Date: September 22, 2005 From: Neil Carroll Director, Planning & Development Subject: Disposal of Lands Part of Lot 5, RCP No. 819, Pickering Part 2, Plan 40R-21838 Helm Street, Pickering File No. RE0514 Recommendation: A by-law should be enacted to: (a) stop-up and close that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 as public highway; (b) declare that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 surplus to the needs of the Corporation for the purpose of sale by the Corporation; and (c) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 to the adjacent owner for nominal consideration, subject to any required easements. Executive Summary: It has been determined that the subject lands are no longer required by the City. In accordance with the Municipal Act, 2001 and the City's Acquisition and Disposal of Land Policy, it is being recommended that the attached by-law be enacted to stop-up and close the road as public highway and declare the lands surplus to the needs of the Corporation for the purpose of sale to the adjacent owner. Financial Implications: Legal Fees (City's cost) Approximately $200.00 Report PD 42-05 Subject: Disposal of Part 2, Plan 40R-21838 Date:: September 22, 2005 Page 2 011 Background: On March 7, 2003, 1441483 Ontario Inc. entered into an agreement with the City for the construction of a portion of Helm Street and a turning circle. Provisions of that Agreement required 1441483 Ontario Inc. to convey certain lands to the City for turning circle purposes until such time as the lands to the south were developed. Those lands were conveyed to the City and subsequently dedicated as public highway by By-law 6156/03. As Helm Street has now been extended southerly, the turning circle is no longer required. Accordingly, a by-law should be enacted to: (a) stop-up and close that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 as public highway; (b) declare that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 surplus to the needs of the Corporation for the purpose of sale by the Corporation; and (c) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 to the adjacent owner for nominal consideration. Attachments: 1. Location Map 2. By-law Prepared By: Denise rdinator, Property & Development Services Approved / Endorsed By: N eil~Ca rr~l.~{c?p~¢p ' Director, plan~n~g & Development DB:bg Attachments Copy: Chief Administrative Officer Recommended for the considera!)on,,.of% Pickering Ci, t/y ~.o,p~ ~ ~ T h,/rn ~a/s J ~hiCf/Administr~O..~.fficer/ 012 ATrACI~IEI~IT ~,,, I TO REPORT # PD ~-cc .~- _ GLENANNA LBANK STREET ROAD GABLEHURST CRESCENT COURT UNA VOYAGER BONITA AVENUE STROUDS LANE A/INGARDEN CRESCENT HEDGEROW PL. City of Pickering Planning & Development Department PROPERTY DESCRIPTION PART LOT 5, RCP. 819, BEING PART 2, 40R-21838 OWNER CITY OF PICKERING FILE No. STOP UP & CONVEY A HIGHWAY I DATE: AUG. 23, 2005 I DRAWN BY JB SCALE: 1:5000 I CHECKED BY DB · uppi;er,. All ri~lht= Role~ed. Not a pll3n of Survey. PN-7 013 REPORT THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to stop-up and close that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 as public highway and authorize the sale of the land as it is no longer required for municipal purposes. WHEREAS the portion of Helm Street being that part of Lot 5, RCP No. 819, Pickering, designated as Part 2, Plan 40R-21838 was dedicated as public highway by By-law 6156/03; and WHEREAS, pursuant to the Municipal Act, the Council of the City may pass by-laws to stop-up and close a highway, or part thereof, and to authorize its sale or the sale of a part thereof; and WHEREAS, Notice of this by-law has been published for two (2) consecutive weeks and the provisions of the Municipal Act, the Sale of Surplus Land Policy and the City's Notice By-Law relating to the stopping-up and closing of a highway have been complied with. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. The following portior.q of highway is hereby stopped-up and closed to both vehicular and pedestrian traffic: · that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838. That part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 is hereby deemed surplus to the needs of the Corporation and shall therefore be offered for sale to the adjacent owner, for nominal consideration, subject to any required easements. The Corporation of the City of Pickering shall ensure that all utility easements over any of the lands described herein are conveyed to the appropriate utility authority for nominal consideration ($2.00). The Mayor, Clerk, Director, Planning & Development and City Solicitor are authorized to obtain all relevant documentation necessary and execute all documentation required to effect the stopping-up and closing of that part of Lot 5, RCP No. 819, Pickering, being Part 2, Plan 40R-21838 and to effect the conveyance of it. BY-LAW read a first, second and third time and finally passed this 7th day of Novermber, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk RE0514 014 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That the request of Ronald Hinchliffe to change the name of a portion of Old Brock Road to Jenash Court, be denied. REPORT TO EXECUTIVE COMMITTEE Report Number: PD 43-05 Date: October 3, 2005 015 From: Neil Carroll Director, Planning & Development Subject: Street Name Change Old Brock Road to Jenash Court File No. W2306.45 Recommendation: That the request of Ronald Hinchliffe to change the name of a portion of Old Brock Road to Jenash Court, be denied. Executive Summary: On June 6, 2005, Council provided direction to staff through Resolution #88/05, Item #4 to commence preliminary initiatives to change the name of a portion of Old Brock Road to Jenash Court and report back to Council following contact with the affected residents. Staff have contacted the seven landowners that would be affected by this change and they have responded unanimously in objection to the street name change. Financial Implications: None. Background: the name of a Attachment #1 ). R. Hinchliffe requested that the City initiate the process to change portion of Old Brock Road to Jenash Court (see Location Map, On June 6, 2005, Council considered Report PD 19-05 (copy attached as Attachment #2) respecting this matter. The report sought Council's direction to: (a) commence preliminary initiatives to change the name of a portion of Old Brock Road to Jenash Court; OR (b) refuse the request. Resolution #88/05, Item #4 (see Attachment #3) was passed directing staff to commence preliminary initiatives to change the name of a portion of Old Brock Road to Jenash Court and report back to Council following contact with the affected residents. 016 Report PD 43-05 Subject: Street Name Change Date: October3,2005 Page 2 In accordance with Council's directive, letters were sent to the seven landowners fronting the subject portion of Old Brock Road that would be impacted by the name change (see Sample Letter, Attachment #4). Responses have now been received from all seven owners. Four owners are not opposed to changing the name of this portion of Old Brock Road, however all seven are opposed to the name "Jenash Court" (see Landowner Responses, Attachment #5). Accordingly, based on the responses from the affected landowners, it is recommended that R. Hinchliffe's request to change the name of a portion of Old Brock Road to Jenash Court be denied. Attachments: 2. 3. 4. 5. Location Map Report PD 19-05 Resolution #88/05, Item #4 Sample Letter Landowner Responses Prepared By: Denise Bye, C~ordinator Property & Development Services Approved / Endorsed By: Neil Carroll, Director, Planning & Development DB:bg Attachments Copy: Chief Administrative Officer Division Head, Municipal Property & Engineering Recommended for the consideration o. gL. Pickering City~l ,, // ) . -,, 2Th,.e~s"J. ~¢n, C~ Administra"~fficer ATTACHMENT d [ , TO REPORT # PD ~ ~ ~D ~' 017 // 4870 ~8~0 ' / 48~0 O. FOSTER R. MARTE£L 4820 T. ZIMMERMAN Git¥ of ~ickoring Planning & Dovolopment Dopartmont PROPERTY DESCRIPTION OLD BROCK ROAD NAME CHANGE TO JENASH COURT ~i /, OWNER N/A DATE OCT. 3, 2005 DRAWN BY JB FiLE No. N/A SCALE N.T.S. CHECKED BY DB ............ PN-RUR 018 PICKERING ATTACHMENT REPOR? # PD REPORT TO EXECUTIVE COMMITTEE Report Number: PD 19-05 Date: May 5, 2005 From: Nell Carroll Director, Planning & Development Subject: Street Name Change Old Brock Road to Jenash Court File No. W2306.45 Recommendation: (a) That the Director, Planning & Development commence preliminary initiatives to change the name of a portion of Old Brock Road to Jenash Court and report back to Council following contact with affected residents; OR (b) That the request of R. Hinchliffe to change the name of a portion of Old Brock Road to Jenash Court be refused. Executive Summary: In 1986, Ronald Hinchliffe obtained consent for the development of five (5) lots fronting Old Brock Road in Claremont. One of the conditions of that severance was that he enter into an appropriate Development Agreement with the City respecting the upgrading, to municipal standards, of the portion of Old Brock Road fronting the newly created lots. Upon completing the road, R. Hinchliffe requested that the City initiate the process to change the name of that portion of Old Brock Road to Jenash Court (which name reflects a combination of his daughters' names Jennifer and Ashley) and while there is evidence in City records that his request was received, the matter has never been considered by Council. R.-Hinchliffe has recently contacted the City to request that this matter be pursued. Accordingly, staff is seeking direction from Council as to whether to proceed with this matter. Financial Implications: Advertising Costs Installation of New Signage (approx.) Expenses to Residents ($100.00 x 5) Legal Disbursements Preparation of Reference Plan (approx.) TOTAL Community Page (Account 2320-2409) (Account 2611-2392) (Account 2610-2320) (Account 2611-2392) N/A $2OO.OO $5OO.OO $100.00 $2,ooo.oo $2,8OO.OO Report PD 19-05 ~'r'r~OHIVlE~"¢ .~D .TO Date: REPOR'I' # PD ~ ~ ' '~ Subject: Street Name Change May 5, 2005 Page 2 019 Background: In 1986, Ronald Hinchliffe obtained consent for the development of five lots fronting Old Brock Road in Claremont. One of the conditions of that severance was that he enter into an appropriate Development Agreement with the City respecting the upgrading, to municipal standards, of the portion of Old Brock Road fronting the newly created lots. Upon completing the road, R. Hinchliffe requested that the City initiate the process to change the name of that portion of Old Brock Road to Jenash Court (which name reflects a combination of his daughters' names, Jennifer and Ashley) and while there is evidence in CitY records that his request was received, the matter has never been considered by Council. R. Hinchliffe has once again contacted the City requesting that this matter be pursued. His request has been circulated internally and to the Region and while there were no objections to the concept of changing the name, it was noted that the City's present practice does not support the use of 'proper names' for streets, unless they are of demonstrated historical significance. Should Council wish to 'further pursue renaming this portion of Old Brock Road to Jenash Court, staff would then contact the five residents affected by the name change advising them of the City's potential intent to enact a by-law to rename the road fronting their property to Jenash Court (see Attachment #1 - Location Map). That correspondence would also advise each resident that the City would contribute up to $100.00 toward any expenses they may incur due to their municipal address changing (i.e. new home numbers, changing information on personal documentation, driver's licence, etc.). Staff would report back to Council with the results of our resident contact and seek direction respecting the enactment of the necessary by-law to formally change the name of this portion of Old Brock Road to Jenash Court. It should also be noted that in order to finalize this matter, a reference plan will be required to legally describe the boundaries of the portion of road that will be subject of the name change and new signage will be required once the name change by-law has been registered. The cost for preparation and registration of the reference plan is approximately $2,000.00. Other costs to implement the street name change are estimated at $800.00, which includes the new street name signage and address change expenses incurred by residents. This brings the total costs for this initiative to the City of approximately $2,800.00. Accordingly, staff is seeking direction as to whether or not Council wishes to pursue changing the name of the portion of Old Brock Road identified on the location map attached hereto. Should Council concur, staff is requesting that Council pass a Resolution authorizing the Director, Planning & Development to commence preliminary initiatives to have the subject portion of Old Brock Road renamed to Jenash Court and to report back to Council following contact with affected residents. 0, 0 ATTACHMENT ~' ,:--~ TO.... Report PD 19-05 REPORT# PD c4-'%" O~ Subject: Street Name Change Date: May 5, 2005 Page 3 Attachment: 1. Location Map Prepared By: Denise Bye, Coordinator Property & Development Services Approved / Endorsed By: Neil Carr~P, RPP Director, Planning & Development DB Attachment Copy: Chief Administrative Officer Division Head, Municipal Property & Engineering Recommended for the consideration of Pickering ~jty C~.._UL[ZC..il ?,.,- ...- ,,,! /J T.,~67(-nas J. ~QC'nn, C:hi~ Admi'~ls~r..a_tive//OfficC'r ITY OF PICKERII~ CORPORATE SERVICES PM NT CLERK'S DIVISION MEMORANDUM June 7, 2005 TO: Neil Carroll, Director, Planning & Development FROM: Debi Bentley, City Clerk SUBJECT: Referrals from the Council Meeting of June 6, 2005 Please be advised that the Council of the City of Pickering passed Resolution #88/05, Item #4, at the Council Meeting of June 6, 2005, as follows: That the Director, Planning & Development commence preliminary initiatives to change the name of a portion of Old Brock Road to Jenash Court and report back to Council following contact with affected residents. DB:dw Copy: T.J. Quinn, Chief Administrative Officer Debi Bentley -(~ PICKERING REPORT # PD ' ~ ' __ Pickering Civic Complex One The EspIanade Pickering, Ontario Canada LIV 6K7 Direct Access 905.420.4660 Toll Free 1.866.683.2760 cityofpickering.com PLANNING & DEVELOPNIENT DEPARTMENT Department 905.420.4617 Facsimile 905.420.7648 ~ .... 't plan&devlC~city, pickering, on.ca Delivered by Hand June 17,2005 W. & C. Duffin 4830 Old Brock Road Pickering, Ontario Subject: Preliminary Initiative for Street Name Change Old Brock Road to Jenash Court City of Pickering In 1986/1987 the road fronting your property was constructed to municipal standards pursuant to a Development Agreement between the City of Pickering and Ron Hinchliffe. Shortly thereafter, there was a request made of the City to rename_ the newly cohstructed portion of Old Brock Road to Jenash Court and while the concept of this name. change has been contemplated throughout the years, the request has never formally been dealt with. OnMay 24, 2005, this matter was brought before City Council for consideration. At that meeting staff was directed to: (a) commence preliminary initiatives to change the 'name of the portion of Old Brock Road fronting your property to Jenash Court; and (b) report back to them following contact with the residents. Accordingly, we are asking that you advise us of your position in this matter by filling out the attached form and returning it to us, in the envelope provided, on or before July 4, 2005. Preliminary Initiative for b~reet Name Char~,~.ACHiV~E~i~.# ~' 1'.,0. Old Brock Road to Jenash Court June 17, 2005 Page 2 Should there be no objection to the City changing the name of the portion of Old Brock Road fronting your property to Jenash Court, the City will: (a) proceed with the appropriate name change By-law being enacted and registered; (b) instal new street signage; and (c) advise Fire, Police and Ambulance of this name change. Your new address would be 4830 Jenash Court. Further, the City is aware that certain personal documentation may have to be changed to reflect your new address. The City is prepared to reimburse you for any reasonable expenses you may incur as a result of this name change, up to a maximumof $100.00, upon your submission of related receipts. Should you have any questions or require any further clarification respecting this matter, please feel free to contact the undersigned. Yours truly DB:bg Attachment Denise Bye, Coordinator Property & Development Services 024 W. & C. Duffin 4830 Old Brock Road Pickering, Ontario I HAVE NO OBJECTION to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court, thereby changing my mailing/municipal address to 4830 Jenash Court. I OBJECT to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court. M. Senkiw & A. Robertson 4860 Old Brock Road Pickering, Ontario ~TTACHMENT # '-~" TO 025 I HAVE NO OBJECTION to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court, thereby changing my mailing/municipal address to 4860 Jenash Court. I OBJECT to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court. 026 R?OR1 # PD~_~V[. Senkiw & A. Robertson 4860 Old Brock Rd., R.R. #5 Claremont, Ont. L1Y lA2 Phone no. (905) 649-1381 June 20, 2005 City of Pickering One The Esplanade Pickering, Ont. L1V 6K7 Att: Denise Bye, Coordinator - Property & Development Services Re: Proposed renaming of southerly dead-end portion of Old Brock Rd. Dear Ms. Bye: My wife and I object to the City's proposal as presented. We offer the following comments and suggestions in response to your correspondence dated June 17, 2005: We believe the name "Jenash Court" (the proposed street name), is a derivative of the names of a couple of the developer's family members (Jennifer and Ashley). The developer sold all of his interests on this street back in the late 1980's. At this point, the suggested name has no relevance to any current property owner. A more neutral name, in keeping with the natural surroundings and character of the street and the community in general would be more appropriate, several suggested alternatives being: Willow Court, Arbour Court or Moraine Court. Since this portion of roadway is in fact the original Old Brock Rd. (pre-dating the Claremont by-pass and the current south entrance into Claremont, a number of residents along this portion of roadway continue to receive their mail via Rural Route 5, Canada Post mailbox delivery service. It is imperative that the City ensure that any renaming of the road does not disqualify the rural route mailbox delivery privileges currently enjoyed by these residents. The mailboxes in question are located at the southeast comer of Old Brock Rd. and Old Brock Rd. (the currently posted street signage). If the above concerns cannot bc satisfied, then we would respectfully suggest that the newer portion of roadway (co,meeting the Claremont by-pass to the original Old Brock Rd., be the section of roadway that is renamed. Michael Senkiw, C.E.T. W. & C. Duffin 4830 Old Brock Road Pickering, Ontario ArYACHIVIENT #, ~) TO ,HIN 2 7 2005 CITY OF PICKERING PLANNING AND DEVELOPMENT DEPARTMENT I HAVE NO OBJECTION to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court, thereby changing my mailing/municipal address to 4830 Jenash Court. '~1 OBJECT to the City changing the name of the portion of Old fronting my property to Jenash Court. Brock Road 028 M. Se~iw & A. Robeson 4860 Old Brock Rd., R.R. ~5 Cl~emont, Ont. Phone no. (905) 649-1381 June 20, 2005 Re: Proposed renaming of southerly dead-end portion of Old Brock Rd. Itello friends & neighbours: My wife and I object to the City's proposal as presented. If you concur with our concerns and suggestions, please complete the bottom portion of this page and include it with your response to the City, ensuring that the they receive it on or before July 4, 2005. We believe the name "Jenash Court" (the proposed street name), is a derivative of the names of a couple of the developer's fanfily members (Jennifer and Ashley). The developer sold all of his interests on this street back in the late 1980's. At this point, the suggested name has no relevance to any current property owner. A more neutral name, in keeping with the natural surroundings and character of the street and the community in general would be more appropriate, several suggested alternatives being: Willow Court, Arbour Court or Moraine Court. Since this portion of roadway is in fact the original Old Brock Rd. (pre-dating the Claremont by-pass and the current south entrance into Claremont, a number of residents along this portion of roadway continue to receive their mail via Rural Route 5, Canada Post mailbox delivery service. It is imperative that the City ensure that any renaming of the road does not disqualify the rural ronte mailbox delivery privileges currently enjoyed by these residents. The mailboxes in question are located at the southeast comer of Old Brock Rd. and Old Brock Rd. (the currently posted street signage). 3. If the above concerns cannot be satisfied, then we would respectfully suggest that the newer portion of roadway (connecting the Claremont by-pass to the original Old Brogk Rd., be the section of roadway that is renamed. Mi?a~'l Senkiw,tti[ ,/i~/[C'E'T' (~" ,., "~ - '~- ..... /~ /'x . .- B~[::~.I.~ concurwith theabove. 1/we: ............ ~.~. · .k~. · · a.,n · · ~,o · .~.. ........ ................. · - 'o . .................... Address- L~ ~ 50. O, ~ ..... ~'x.O."~..' ....... ~.C): ............... Date: ......0.~./~.~.,./.0.5.,. I. & E. Hansen 4855 Old Brock Road Pickering, Ontario ~3'TAOHMENT # '-~'"'* TO REPORT # PD ¢--7/-...~ '"~_-'~,%~-._~ I HAVE NO OBJECTION to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court, thereby changing my mailing/municipal address to 4855 Jenash Court. I OBJECT to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court. 03O M. Short & M. Short 4870 Old Brock Road Pickering, Ontario JUN 2 8 2005 LANNING AND P RTMENT I HAVE NO OBJECTION to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court, thereby changing my mailing/municipal address to 4870 Jenash Court. I OBJECT to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court. JUN 7. 8 2005 CITY OF PICKERtNG PLANNING AN[:) DEVELOPMENT DEPARTMEN3 M. Senkiw & A. Robertson 4860 Old Brock Rd., R.R. #5 Claremont, Ont. Phone no. (905) 649-1381 June 20, 2005 Re: Proposed renaming of southerly dead-end portion of Old Brock Rd. 031 Hello friends & neighbours: My wife and I object to the City's proposal as presented. If you concur with our concerns and suggestions, please complete the bottom portion of this page and include it with your response to the City, ensuring that the they receive it on or before July .4, 2005. We believe the name "Jenash Court" (the proposed street name), is a derivative of the names of a couple of the developer's family members (Jennifer and Ashley). The developer sold all of his interests on this street back in the late 1980's. At this point, the suggested name has no relevance to any current property owner. A more neutral name, in keeping with the natural surroundings and character of the street and the community in general would be more appropriate, several suggested alternatives being: Willow Court, Arbour Court or Moraine Court. Since this portion of roadway is in fact the original Old Brock Rd. (pre-dating the Claremont by-pass and the current south entrance into Claremont, a number of residents along this portion of roadway continue to receive their mail via Rural Route 5, Canada Post mailbox delivery service. It is imperative that the City ensure that any renaming of the road does not disqualify the rural route mailbox delivery privileges currently enjoyed by these residents. The mailboxes in question are located at the southeast comer of Old Brock Rd. and Old Brock Rd. (the currently posted street signage). 3. If the above concerns cannot be satisfied, then we would respectfully suggest that the newer portion of roadway (connecting the Claremont by-pass to the original Old BrpJck Rd., be the section of roadway that is renamed. Mi~a;'i'Senkiw, C.E.T. I/We: .. ~ ~ ....... concur with the above. .... ....... 032 R. Martell 4840 Old Brock Road Pickering, Ontario CITY OF PICKERING PLANNING AND DEVELOPMENT DEPARTMENT iling/municipal I HAVE NO OBJECTION to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court, thereby changing my address to 4840 Jenash Court. I OBJECT to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court. D. Foster & S. Morel-Foster 4850 Old Brock Road Pickering, Ontario 033 D P./..2_NNtNG AN NG I HAVE NO OBJECTION to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court, thereby changing my mailing/municipal address to 4850 Jenash Court. I OBJECT to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court. 034 REPORT L F ECE]VED C] ,'TY OF P]Ct~£F{ING PLANNING AND DEVELOPMENT DEPARTMENT M. Senkiw & A. Robertson 4860 Old Brock Rd., R.R. #5 Claremont, Ont. Phone no. (905) 649-1381 June 20, 2005 Re: Proposed renaming of southerly dead-end portion of Old Brock Rd. Hello friends & neighbours: My wife and I object to the City's proposal as presented. If you concur with our concerns and suggestions, please complete the bottom portion of this page and include it with your response to the City, ensuring that the they receive it on or before July 4, 2005. We believe the name "Jenash Court" (the proposed street name), is a derivative of the names of a couple of the developer's family members (Jennifer and Ashley). The developer sold all of his interests on this street back in the late 1980's. At this point, the suggested name has no relevance to any current property owner. A more neutral name, in keeping with the natural surroundings and character of the street and the community in general would be more appropriate, several suggested alternatives being: Willow Court, Arbour Court or Moraine Court. Since this portion of roadway is in fact the original Old Brock Rd. (pre-dating the Claremont by-pass and the current south entrance into Claremont, a number of residents along this portion of roadway continue to receive their mail via Rural Route 5, Canada Post mailbox delivery service. It is imperative that the City ensure that any renaming of the road does not disqualify the rural roate mailbox delivery privileges currently enjoyed by these residents. The mailboxes in question are located at the southeast comer of Old Brock Rd, and Old Brock Rd. (the currently posted street signage). 3. If the above concerns cannot be satisfied, then we would respectfully suggest that the newer portion of roadway (connecting the Claremont by-pass to the original Old Bro?k Rd., ~j~ the section of roadway that is renamed. Miclael Senkiw, C.E.T. UWe: .... .... ,Z ................. ,,. ....... ........................ '2,:o,e,rw,th the Address: _9. '?.?. OJ'O 0 (].to.r¢~O~,~,4 ~y.[. T. & M. Zimmerman/'l 4820 Old Brock Road Pickering, Ontario REC i¥ D JUN 2 3 2005 CiTY OF PICKERING PLANNING AND DEVELOPMENT DEPARTMENT I HAVE NO OBJECTION to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court, thereby changing my mailing/municipal address to 4820 Jenash Court. '~1 OBJECT to the City changing the name of the portion of Old Brock Road fronting my property to Jenash Court. 03" 036 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CAO 12-05, concerning the installation of public alerting sirens and related matters, be received; and That the Commissioner of Emergency Management Ontario and the Region of Durham be advised that the City agrees with the Commissioner's proposal to have four sirens installed in the Pickering Contiguous Zone and to conduct an evaluation of their effectiveness as outlined in the Commissioner's letter to Mayor Ryan dated September 13, 2005; and That the Region of Durham be requested to commence the process of installing the four siren design in the Pickering Contiguous Zone, as recommended by DPRA/Aercoustics, including detailed survey work, and that staff be authorized to grant municipal consent where required; and That the Province be requested to deal with the remaining nuclear public alerting issues (i.e. indoor public alerting and alerting within the 3-10 km area) only in the context of a comprehensive, community-wide public alerting system that addresses all types of potential community emergencies, and that staff be directed to work on this basis only with the Province and the Region on these issues; and That staff be authorized to request reimbursement from the Province and/or the Ontario Power Generation for the DPRA.Aercoustics re-design consulting costs that the City incurred; and That a copy of this Report and Resolutions be forwarded to the Province of Ontario, Region of Durham, M.P. Dan McTeague, M.P. Mark Holland, M.P.P. Wayne ^rthurs, and the Ontario Power Generation. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CAO 12-05 Date: October 24, 2005 037 Thomas J. Quinn Chief Administrative Officer Subject: Public Alerting - Installation of Sirens and Related Matters - File: S-5600-010 Recommendations: 1. That Report CAO 12-05, concerning the installation of public alerting sirens and related matters be received. That the Commissioner of Emergency Management Ontario and the Region of Durham be advised that the City agrees with the Commissioner's proposal to have four sirens installed in the Pickering Contiguous Zone and to conduct an evaluation of their effectiveness as outlined in the Commissioner's letter to Mayor Ryan dated September 13, 2005. That the Region of Durham be requested to commence the process of installing the four siren design in the Pickering Contiguous Zone, as recommended by DPRA/Aercoustics, including detailed survey work, and that staff be authorized to grant municipal consent where required. o That the Province be requested to deal with the remaining nuclear public alerting issues (i.e. indoor public alerting and alerting within the 3-10 km area) only in the context of a comprehensive, community-wide public alerting system that addresses all types of potential community emergencies, and that staff be directed to work on this basis only with the Province and the Region on these issues. That staff be authorized to request reimbursement from the Province and/or the Ontario Power Generation for the DPRA/Aercoustics re-design consulting costs that the City incurred. That a copy of this Report and Resolutions be forwarded to the Province of Ontario, Region of Durham, M.P. Dan McTeague, M.P. Mark Holland, M.P.P. Wayne Arthurs, and the Ontario Power Generation. 038 Report CAO 12-05 Subject: Public Alerting Date: October 24, 2005 Page 2 Executive Summary: As result of a meeting with the Commissioner of Emergency Management, the Mayor has received a letter from the Commissioner asking the City to agree to the installation of four outdoor alerting sirens in accordance with the design that was developed for the City by DPRA/Aercoustics. The Commissioner also included in his letter a commitment to revisiting the issues surrounding indoor public alerting in the Contiguous Zone and the expansion of the system into the Primary Zone (3-10 km). It is recommended that Council concur with the Commissioner's proposal, and request the Region of Durham to initiate the installation process for four sirens. As well, it is recommended that the Province be requested to deal with the remaining nuclear public alerting issues (indoor public alerting and alerting within the 3-10 km area) only in the context of a community-wide public alerting system that addresses all types of potential community emergencies, and that staff be directed to work on these issues with the Province and Region only within this context. In addition, Council's direction is sought to request reimbursement from the Province and/or OPG for the consulting costs incurred by the City in using DPRA/Aercoustics siren re-design study. Financial Implications: Should Council concur, staff will seek reimbursement from the Province and/or OPG for consulting costs associated with DPRA/Aercoustics redesign study. These costs totalled $23,965.52. The City would not incur any costs, other than staff time, in relation to the installation of the four sirens. Background: On September 1, 2005 the Commissioner of Emergency Management, Julian Fantino, met with the Mayor, four councillors, the CAO, and the Community Emergency Management Coordinator primarily to discuss nuclear public alerting in the Pickering Contiguous Zone. During the meeting, the Commissioner proposed that the four sirens proposed by the Pickering DPRA/Aercoustics re-design study be installed and subsequently evaluated to determine their effectiveness in meeting the Provincial nuclear emergency public alerting requirements. In discussions on the matter, the CAO reminded the Commissioner that the Region of Durham was designated as the public alerting project manager and therefore if the four siren design were to be used, the Region would be responsible for the siren installations and evaluations. Report CAO 12-05 Subject: Public Alerting Date: October 24, 2005 Page 3 039 In a letter dated September 13, 2005 and addressed to Mayor Ryan, the Commissioner of Emergency Management formalized his position on public alerting and in particular the idea of proceeding with the four siren design (see Attachment 1). On October 5, 2005, Gary Cubitt, the Regional CAO wrote to the Commissioner of Emergency Management to clarify that the Region was responsible for the public alerting project and requesting clarification on the Commissioner's position (see Attachment 2). In his letter, Mr. Cubitt noted that he understood the Province intended to have a scientific review conducted of the original Regional design for twenty-nine sirens, and the City's design for four sirens. Mr. Cubitt also noted that the proposal to install four sirens at this time might pose financial and legal implications for the Region. The Commissioner's letter to the Mayor also gave a "commitment to revisiting the technology for the indoor alerting system as well as the criteria that will govern public alerting for the 3-10 kilometre area." This is welcome news, as the City had previously raised both of these issues with the Province (and Region) and had suggested that these issues be dealt with only in the context of a comprehensive, community wide alerting system. The memorandum to the CAO dated September 27, 2005 from the Community Emergency Management Coordinator (CEMC) provides a comparative analysis of various community public alerting system options, and can be used as a basis for future discussions with the Province and Region in this regard (see Attachment 3 - previously distributed at the October 3, 2005 Management Forum Meeting). Accordingly, it is recommended that Council request that the Province deal with the indoor public alerting issue, and the issue of nuclear alerting within the 3-10 km area, only in the context of a comprehensive, community-wide public alerting system that addresses all types of potential community emergencies, and that staff be directed to work with the Province and Region on these issues only within this context. Attachment: 1. Letter from the Julian Fantino Commissioner of Emergency Management, to Mayor Ryan, dated September 13, 2005 2. Letter from the Gary Cubitt, Regional CAO, to the Commissioner of Emergency Management, date October 5, 2005 3. Memorandum from the Community Emergency Management Coordinator, to the CAO dated September 27, 2005 04O Report CAO 12-05 Subject: Public Alerting Date: October24,2005 Page 4 Prepared By: Approved / Endorsed By: A.L. (Joe) ICunwicks ,: Community Emergency Management Coordinator Chief Administrative Officer [~?v~i oanS & ~a d~ I~r~pko rate P roi e ct s & P'O'l-icy TJQ:alh:tem Attachment Recommended for the consideration of Pickering City Council ,,, /'"'i~ ,, -TI;~m-'-a(~ J.-eui~, Ch'i¢ Administ~Offi~¢ Ministry of Community Safety and Correctional Services Commissioner of Emergency Management Minist~re de la S~curit~ communautaire et des Services correctionnels ' c0rmni%aire ,/~ la Gestion des situations d'mgence Ontano 25 Grosvenor Street 11"' Floor Toronto ON MTA I¥6 Tel: 416-327-9734 Fax: 416-327-9739 September 13, 2005 His Worship David Ryan City of Pickering I The Esplanade Pickering ONL1V 6K7 Dear Mayor Ryan: 25, rue Grosvenor 11e ~mge Toronto ON MTA IY6 T~I.: 416-327-9734 Tol~c.: 416-327-9739 EM05-O0003 I am glad we had the opportunity to meet on September 1, 2005 to discuss and move forward the issues of public education and public alerting for your City. To reiterate our agreement on that date, you will move ahead with the installation of 4 sirens as per the Aerocoustics Engineering Ltd. and DPRA study commissioned by the City of Pickering. The installation will be followed by a period of testing and then, of mutual evaluation. The aim of the evaluation will be to determine if the system meets the (outdoor) public alerting criteria as laid out in the Province of Ontario Nuclear Emergency Plan. I envisage the evaluation team as consisting of representatives from the City of Pickering, the Region of Durham, Ontario Power Generation and Emergency Management Ontario. Further, I committed to revisiting the technology for the indoor alerting system as well as the criteria that will govern public alerting for the 3-10 kilometre area. I understand your Council will consider this agreement at their meeting on September 19, 2005. I look forward to your Council's resolution on this matter so that we may begin to move ahead on further enhancing the safety of the citizens of the City of Pickering. Sincer;y,~ Commissioner of Emergency Management c: Gary Cubitt, Chief Administrative Officer, The Regional Municipality of Durham Allan Lew, Ontario Power Generation 04 The Regional Municipality of Durham Office of the CA.O PO BOX 623 605 ROSSLAND ROAD E. WHITBY ON L1N 6A3 CANADA /905) 668-7711 1-800-372-1102 Fax: (905) 668-1567 E-mail: garry.cubitl@reglon.durhamon,ca www. reglon.durham.on.ca. Garry H. Cubitt; M.S.W.. C.S.W. Chief Admlmstrative Officer "SER VICE EXCELLENCE for our.'COz!lM-dNITY" October 5, 2005 Mr. Julian Fantino Commissioner of Emergency Management Ministry of Community Safety and Correctional Services 25 Grosvenor St., 11th Floor Toronto ON M7A 1Y6 Dear Mr. Fantino: Durham Reqion Nuclear Emerqency Public Alertin.q Project Thank you for a copy of your letter to the Mayor of the .City of Picketing dated September 13, 2005 As ~ou are aware, Durham Region is a "designated municipality" under the Provincial Nuclear Emergency Plan (PNEP) (March 1999), a Provincial plan that is legislated under the Emergency Management Act. The PNEP directs Durham Region to establish and maintain a public alerting system in the Contiguous (3 km) Zones that meets the Provincial standard; The public alerting project in Durham Region is directed by a Steering Committee consisting of the Chief Adm nistrat ve Officers of the Region and affeCted iakeShore communities (Pickering,.Ajax', Wh tby., Oshawa, ' Clarington), as well as the Chief, Emergency Management Ontario and a senior executive of Ontario POwer Generation. A qualified design consultant was selected and the 'subsequent alerting design was endorsed by Regional Council and the Councils of the lakeshore municipalities. An-RFP process was initiated for the equipment and installation'. A contract was signed in October 2003 and equipment was purchased. In July 2004. the City of Pickering's Council passed a resolution requesting that the original design, consultant undertake a review of the alerting SYstem in Pickering. This review was not completed as a peer .review consultant retained by the City produced an alternate design with substantially fewer sirens 100% Pos[ Consum¢~ 0'43 -2- The original design included 29 outdoor sirens for the Pickering 3 km zone. while the May 2005 design by the consultant retained by the City indicates that only 4 of the same s~rens are required. Due to this disparity, I wrote to Nell McKerrell on June 10th asking that the Province review the two designs to determine which meets the requirements of the Provincial standard. On. June 15th, Mr. McKerrell confirmed by letter (attached) the intention of Emergency Management Ontario to initiate a scientific review of the two reports and subsequently, provide advice as to an acceptable model: Although it is. acknowledged your letter addresses an agreement with the City of Pickering, and makes no commitment for the Region of'Durham, we remain, nonetheless, concerned that action taken' by the Prownce and the City of Picketing may have significant financial and lega~l implications for the Region.. 'Given the above, and your-letter to the Mayor of PiCkering, I wanted to confirm our understanding regarding the commitment of the Province to initiate a scientific review of the.two outdoor siren designs for compliance with the Provincial standard. We remain committed to action upon . receipt o'f your advice as to what model meets 'the requirements of .your legislation. Yours truly, Garry H. Cubitt, M.S.W. Chief Administrative Officer Attachment: 1 Copy: ThOmas Quinn, C.A.O. City of Pickering 044 Ministry o£ Community Safety and Correctional Services Emergency Management Ontario 77 WeUesley Su'eet West Box 222 Toronto ON MTA IN3 Office of the Chief Telephone/TaI~phone Facsimile/T~l~copieur E-marl File Reference/R~f6rence June 15, 2005 Ministate de la S~curitd communautaire et des Services correctionnels Gestion des situations d'urgence Ontario 77, me Wellesle70uest C.P. 222 Toronto ON MTA IN3 Bureau du chef (416) 212-3526 (416) 212-3498 Informadon. EMO~,jus.gov.oa.ca OFFICE OF T~ CHIEF kDl~m~ O~FICE]t Mr. Garry H. Cubitt Chief Administrative Officer · The Regional Municipality of Durham PO BOX 623 605 Rossland Road E, Whitby ON LIN 6A3 Dear Mr. Cubit-t, ,ION 2 1 2t105 Yesterday, I received your letter of June 10, 2005 containing the most recent report concerning the Durham Region Public Alerting Project. Further to discussions that we have had, I would like to confirm that it is the intention Of Emergency Management Ontario to initiate a scientific peer review of both the Framatome ANP and DPRA reports to ensure that they meet the provincial standard for public alerting. it is our objective that tlfis work Mil be completed by the end of the Summer of 2005, and that I will be in a position to advise you of the results of the review shortly thereafter. For your in. format/on, I appeared before the Canadian Nuclear Safety Commission recently and advised them of the course of action that we intended to follow. Not unlike Durham Region and EMO, they are most anxi. ous to see a resolution of this matter as soon as possible. Sincerely, Nell T. McKerrell Chief c.c. Maureen Griffiths OPERATIONS & EMERGENCY SERVICES DEPARTMENT MEMORANDUM September 27, 2005 To: Thomas J. Quinn Chief Administrative Officer From: A. L. (Joe) Hunwicks Community Emergency Management Coordinator Subject: Public Alerting Options File: S-5600-010 During the summer I conducted a review of public alerting systems to examine the various options that are currently available. Attached is a table that summarizes the options and evaluates some aspects of each system. In summary, it appears that to meet the outdoor aspect of the Ontario public alerting requirements, which is contained in the Provincial Nuclear Emergency Plan, there is no alternative to the use of sirens. However, there exist a variety of options for indoor alerting as an alternative to the Region's proposed indoor tone alert devices. Those options could complement the use of sirens so as to establish a system that provides community-wide public alerting for all types of emergencies instead of just nuclear events. The Ontario nuclear public alerting requirements are very specific in terms of the percentage of the population that must be alerted, the time of alerting, and the location of the people that must be notified. The requirements are consistent with the standards for public alerting in the United States and other nuclear host countries. I also have learned that only sirens have been used to meet the outdoor alerting requirements in those other jurisdictions. The following is the current public alerting wording that has appeared in the Provincial Nuclear Emergency Plan since 1997; note that the requirements are only provincial policy and not law: The nuclear installations at Pickering / Darlington shall provide the resources and assistance to their designated municipafities to enable them to establish a pubfic alerting system in their Primary Zones. O46 Public Alerting Options September 27, 2005 Page 2 The public alerting system in the Contiguous Zone (0-3 km) must provide, within 15 minutes of initiation, waming to practically 100% of the people in the Contiguous Zone at that time, whether they are indoors or outdoors, and irrespective of the time of day or year. As part of my recent review, I was asked to investigate a system known as Wireless Audio Visual Emergency System (WAVES), which was promoted by its supplier as an alternative to the Region's proposed siren system. My research has revealed that WAVES includes the use of large sirens like the ones that the Region currently owns - in fact WAVES has been installed in several locations in the USA using the same model of ATI sirens that the Region of Durham purchased. WAVES also operates using additional smaller sirens, strobe lights, and other devices that compliment the large sirens. The president of the company that sell WAVES informed me that an area the size of the Pickering Contiguous Zone would require at least the number of sirens that were originally planned for Pickering, plus in his opinion, smaller sirens that could number in the dozens, as well as strategically placed strobe lights throughout the community. WAVES has one notable advantage over the Region's proposed system in that it uses a more sophisticated two-way radio system for activating the sirens. WAVES' high frequency scrambled radio signals are used to prevent false sounding of the sirens by would-be hackers. I did not receive a cost estimate for WAVES, but the person that I spoke to indicated that the Region's existing sirens could be used to augment the required additional equipment. I also learned that WAVES has never been installed for use in community public alerting. The systems were designed and installed at institutional settings such a military bases and industrial complexes like oil refineries. During the past four months I have also been working as a member of a national committee that is developing guidelines for public alerting systems in Canada. These activities have enhanced the work that I have been conducting for Pickering and have confirmed to me that a combination of systems, including the four siren arrangements that our consultants have designed, would not only meet the Ontario nuclear public alerting requirements, but would establish a comprehensive community-wide system for all types of emergencies. In addition, such a system would meet the future national standard for public alerting. Based on what I have learned from my review and participation in developing a set of national public alerting guidelines, I am now convinced that a combination of technologies are needed to effectively alert citizens of a community emergency, including nuclear events. Even though the use of sirens for outdoor alerting is a standard practise throughout the world for nuclear emergency alerting, I am not convinced that such a single method is the best option of choice. Public Alerting Options September 27, 2005 Page 3 O47 However, as long as the Provincial Nuclear Emergency Plan stipulates that outdoor alerting is required, it seems that there is no choice but to accept that sirens will be the primary component of a public alerting system for the Pickering Nuclear Contiguous Zone. ALH:Ir Attachment Copy: Director, Operations & Emergency Services Division Head, Corporate Projects & Policy O48 ~ "'5 o ~-~E_v: oOO> 0 ~ 0 ~ ~o ~ · ~o o ~ ~ ~.~ ~.~oo~ . 0 ~ ~ 0 · - < o o~ = ~ E~ z · · · I E 0 ~[o 049 050 I_ Z LLJ z:~ Ou~ o~<~ .2-5 .E o I-- ~) 00 EL >o ~ ~ c.g~ ~ ~.~ o o ~ OOZe · '5 ~ o ~ o ~'- ~.- ~ o ~ < X~ Z ~ 0~ oz ~z~ o -=: ..~ _>,~ :"8 (u o - 'E 'E -c E ._ . · -- t_. .,~ ~ ~ .,,~ -'-' k.~ ~ q-'} ~-0 -0 E=~ ~- to ~ 0 (D 0~'-- 0 coo ~o.__-- > o >,0 F::= r--'~ · · · Q 051 052 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CS 80-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1355 Kingston Road and 1822 Whites Road, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. REPORT TO EXECUTIVE COMMITTEE Report Number: CS 80-05 Date: October 18, 2005 053 From: Debi Bentley City Clerk Subject: Appointment to enforce the Parking By-law at 1355 Kingston Road and 1822 Whites Road. Recommendation: That Report CS 80-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1355 Kingston Road and 1822 Whites Road, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: Not Applicable Financial Implications: None Background: Correspondence has been received from Pickering Town Centre and P.R.O. Security & Investigation Agency, requesting the appointment of persons as By-law Enforcement Officers for the purpose of enforcing the Parking By-law at 1355 Kingston Road and 1822 Whites Road. Attachments: Correspondence from Pickering Town Centre Correspondence from P.R.O. Security & Investigation Agency Draft By-law 054 Report CS 80-05 Subject: Appointment to enforce the Parking By-law at 1355 Kingston Road and 1467 Whites Road. Date: O~ober18,2005 Page 2 Prepared By: Approved By: Debbie Watrous Committee Coordinator DB:dw Attachments Debi Bentley, City Clerk Approved/Endorsed By: Gillis A. Paterson, Director, Corporate Services & Treasurer Recommended for the consideratio,n of/..----~ Pickering City~ouncil / /' ~/ '"" /..~.-,/ , / '",,, L..-'~---.I ./ Thor~a~,/J. Qui~nJn Chi~ ';/Adminis~r,~ive Officer, October 04 2005 pTICKERIN(. OWN.CENTRE~J OCT - 5 2005 CLERK'S DIVISION 055 The City of Pickering By-Law Enforement 1 The Esplanade Pickering ,Ontario L1V-3T9 ],ATTACHMENT# TO REPORT Attention Debbie Waprous Dear Debbie. This letter is to request our on-site list of parking enforcement Security Officers be updated as well as being appointed Municipal Law Enforcment Officers for Pickering Town Centre 1355 Kingston road, Pickering ,Ontario, in the region of Durham. These appointments would be soley for the purpose of policing parking infractions as they relate to the property. Inactive MLEO on the property is Randy White I would request at this time to appoint as replacement. John LY # 2010. I would like to add additional officer Jeff Kan # 2011 I would also like to note a badge # change Keith Correia was #2013 will now be # 2004 Should you have any further questions or require any further information, please do not hesitate to contact Bradley O'Connor Security Supervisor or myself at (905) 683-7171 ext 231. Yours Truly Administration Office, 1355 Kingston Road, Pickering, Ontario L1V 1B8 Telephone 905-831-6066 Facsimile 905-420-9379 Website www. pickerJngtowncentre.com O56 I,ATTACHMENT#_ ~- P.R.O. Security & Investil[ation Acency P. O. Box :;L855 Peterborough, Ont. KgJ 7X6 Phone - 705-749-6944 Fax - 705.749-3423 Web Address - www,prosecurity.ea Email -info@proseourtty,ca TO REPORT Fax Transmittal Form TO: Piokering By-law Office From: Bill Hanna Name: Oebble Watmus Date Sent: Oct 11/2005 CC: Phone: Number of Pages~ 2 Inclusive Fax: 905-420-9685 Message: Dear Mrs. Watrous Please submit the following[ name for By-law approval for the Amberlea Center at 1822 Whites Road Pickering. LlV 4M! Best Regards Bill Hanna Pro Security 705-749-6944 057 Application for Special Municipal Law Enforcemen! Officers This application is to be completed in full by the Security Company requesting the appointment of Spe~al Municipal Law Enforcement Officerls. Company Addre~, /'JoN Pmtal Code Nam.' of Contact ......... City Telephone Number Polltl~fl ~ Contact Fax Number Please complete only the information requested, do not include personal information. The Municipal Freedom of Information Act stipulates that no personal information can be released without the permission of the individual seeking approval. These applications am included in our staff reports, which become part of a public agenda. Please complete as outlined. Location/$.of Enforcement 4/u- ~/,-q 1 Name of Officor If you require the mrnoval of an officer, please list the name and by-law which approved the appointment. Narn~ By-law Number Date: 0,,,~, ~ <~//'"',~0~-:_,, Signature: 058 / ATTACHMENT # THE CORPORATION OF THE CITY'uP HlL;~-~lr~t~ BY-LAW NO. 6590/05 TO REPORT Being a by-law to appoint By-law Enforcement Officers for certain Purposes (Parking Regulation-1355 Kingston and 1822 Whites Road.) WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1355 Kingston Road: John Ly Jeff Kan b) 1822 Whites Road: Lisa Bindon The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments shall expire upon the persons listed in section l(a) ceasing to be employees of Pickering Town Centre for 1355 Kingston Road, or upon the person listed in section l(b) ceasing to be an employee of P.R.O. Security & Investigation Agency or upon P.R.O. Security & Investigation Agency ceasing to be agents for 1822 Whites Road, or whichever shall occur first. BY-LAW read a first, second and third time and finally passed this 7th day of November, 2005. David Ryan, Mayor Debi Bentley, City Clerk