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Home My WebLink AboutOES 23-05 REPORT TO EXECUTIVE COMMITTEE Report Number: OES 23-05 Date: June 8, 2005 From: Richard Holborn, P. Eng. Division Head, Municipal Property & Engineering Subject: Tender No. T-6-2005 - Tender for Rosebank Road Reconstruction Recommendation: That Report OES 23-05 regarding Rosebank Road Reconstruction be received and that; Tender No. T - 6 - 2005 submitted by Harnden & King Construction Inc. for the Rosebank Road Reconstruction in the amount of $339,724.23 (G.S.T. included) and a net cost after G.S.T. rebate of $317,499.28 be accepted; The total project cost of $374,500 including the tender amount, other associated costs and G.S.T., and a net total project cost after rebates of $350,000 be approved; The total costs of $87,500 to be funded by Development Charges Reserve Fund and $262,500 to be funded by Development Charges - City's Share Reserve be approved; The appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. Executive Summary: As part of the 2005 External Subdivision Works Capital Budget, Rosebank Road Reconstruction was identified as a construction project. Tender T-6-2005 was issued on May 13, 2005 and closed on June 1, 2005 with seven bidders responding. The total project cost is estimated to be $374,500 for an estimated net cost to the City of $350,000 (net of G.S.T. rebate). Staff have been directed to report to Council on the results of the tender and financing in order to proceed with this project in a timely manner. Report OES 23-05 Subject: Tender T-6-2005 Tender for Rosebank Road Reconstruction Date: June 8, 2005 Page 2 Financial Implications: 1. TENDERED AMOUNT T-6-2005 $317,499.28 G.S.T. 22,224.95 Sub-Total 339,724.23 G.S.T. Rebate (22,224.95) Total $317,499.28 APPROVED SOURCE OF FUNDS: 2005 External Subdivision Works Capital Budget Account 2321-6003 Location Rosebank Road Project Code 05-2321-001-29 Source of funds Development Charges Available 350,000 FUNDS AVAILABLE $350,000 ESTIMATED PROJECT COSTING SUMMARY T-6-2005 - Rosebank Road Reconstruction Sub-Total Associated Costs Consultant Fees (detailed design) Utility Relocations Materials Testing Miscellaneous Costs Project Contingency Total G.S.T. Total Gross Project Cost G.S.T. Rebate Total Net Project Cost 317,500 $317,500 6,000 14,500 3,500 2,500 6,000 350,000 24,500 374,500 (24,500) $350,000 Report OES 23-05 Subject: Tender T-6-2005 Tender for Rosebank Road Reconstruction Date: June 8, 2005 Page 3 Project Cost over (under) Approved Funds $(0) The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and has provided the financing recommendations. Background: In 2004 The City of Pickering and CN Rail entered into a joint tender to rehabilitate and widen the existing bridge deck on Rosebank Road north of Sheppard Avenue. The bridge widening was identified as a project in the External Subdivision 2004 Capital Budget. The original tender called by CN Rail included the bridge deck rehabilitation and widening, the reconstruction of the existing roadway approaches and street light improvements. The Iow tender by Belor Construction exceeded the available funding for 2004 and subsequently the roadway approaches and street lighting improvements were removed from that tender. Funds were budgeted in 2005 for the completion of these works in the External Subdivision Capital Budget. Bids for Tender No T-6-2005 were received on Wednesday, June 1, 2005. Seven (7) companies submitted bids at the time of closing. The Iow bidder, Harnden & King Construction Inc. has completed similar projects for the City in the past, the most recent under Tender T-10-2001 Road Improvements, Rosebank Road, Finch Avenue southerly to CNR bridge, and are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, the Cost & Frequency Report and Clearance Certificate issued by Workplace Safety & Insurance Board, as submitted by Harnden & King Construction Inc., have been reviewed by the Safety & Training Coordinator and are deemed acceptable. Credit information as provided by Dunn & Bradstreet for Harnden & King Construction Inc. has been reviewed by the Purchasing Analyst and in conjunction with staff's review of reference information and the bonding available on this project, is deemed acceptable. Upon careful examination of all tenders, and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the Iow bid submitted by Harnden & King Construction Inc. for Tender No. T-6-2005 in the amount of $339,724.23 (G.S.T. included) and the net total project cost of $350,000 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Report OES 23-05 Subject: Tender T-6-2005 Tender for Rosebank Road Reconstruction Date: JUne 8, 2005 Page 4 Attachments: Location Map Record of Tenders Opened and Checked Supply & Services Memorandum Prepared By: Supervisor, Engineering & G'apital Works Vera A. Fc~lgemacher Manager, Supply & Services Everett B4~'tsma '-" Director, Operations & Emergency Services Gillis A. Paterson Director, Corporate Services & Treasurer Richi~r~"~. ~lo~rn, P.Eng. D/~ion Head, Municipal Property & Engineering DS:ko Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering C i ~,~?,G, ~u n,,¢i~ ~ PICKERING MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender T-6-2005 ROSEBANK ROAD RECONSTRUCTION (DUE TO CNR BRIDGE REHABILITATION) I FOXWOOD PINEVIEW I m LANE AUTUMN CR. NATIONAL/ !__ Z CANADIAN SHEPPARD AVENUE DRIVE Z 5 SUNDOWr~ U DAYLIGH ~____I F'-C A'I:TA I L ut LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: Road Reconstruction - Reconstruction of road / curb & gutter, on either side of the bridge (including asphalt and granulars as required) Sidewalk Construction -Reconstruction of concrete sidewalk (both sides) PROJECT CODE: 05-2321-001-29 h~Attachments for Tendersl2OO5~T-6.2005 . Rosebank Road CNR Bridge.doc CORPORATE SERVICES DEPARTMENT MEMORANDUM June 3,2005. To: Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky, Supervisor Engineering & Capital Works From: Vera A. Felgemacher Manager, Supply & Services Subject: Tender for Rosebank Road Reconstruction Tender No. T-6-2005 Closing: Wednesday, June 1,2005, 2:00 pm Tenders have been received for the above project. Seven (7) companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser Community Page and on the City's Website all of which yielded interest from additional bidders. Fifteen (15) bidders picked up tendering documents for a non-refundable fee of $75.00 per set of which seven (7) responded and one (1) is unable to bid. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r).provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. Richard Holborn T-6-2005 *" .___.._~ oi __,~_~-- June 3,2005 Page 2 Summary (PST included, GST included) Company Total Tendered i After Calculation Amount $ Check $ Harnden & King 339,724.23 339,724.23 Construction Inc. Hard-Co Construction Ltd. 346,496.70 346,496.70 Miller Paving Limited 376,929.21 376,929.21 Montgomery MacEwen 384,089.10 384,089.10 Contracting Ltd. Elirpa Construction & 386,870.75 386,870.75 Materials Ltd. ... Mopal Construction Ltd. 415,909.00 415,909.00 616183 Ontario Inc. 409,350.17 417,439.36 o/a Hollingworth Construction Co. Ron Robinson Limited UNABLE TO BID The Health & Safety documents for Harnden & King Construction Inc. have been reviewed by the City's Coordinator, Health & Safety and are acceptable. A Dun & Bradstreet report for Harnden & King Construction Inc. will be requested of the Purchasing Analyst and a summary will be provided to you during the evaluation phase of this tender call. Please review the copy of the bid. Include the following items in your Report to Council: (a) include Coordinator, Health & Safety comments; (b) any past work experience Harnden & King Construction Inc. including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding - including reference to Debt Financing if applicable; Richard Holborn T-6-2005 June 3,2005 (g) related departmental approvals; (h) any reason(s) why the Iow bid of Harnden acceptabl'e; (i) and related comments specific to the project. & King Construction Inc. is not If you require further information, please feel free to contact me. Vera A. Felg~macher ~" / Manager, Supply & Services /bt Attachments Copy for: Director, Operations & Emergency Services