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Home My WebLink AboutCS 18-05PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 18-05 Date: April 25, 2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Statement of the Treasurer Respecting 2004 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies Recommendation: It is recommended that Council receive report CS 18-05, Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2004. Executive Summary: Section 284(1) of the Municipal Act 2001 states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement of the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Financial Implications: None Background: Over the last few years this report has evolved to include various categories of expenditures that have been interpreted to be required under the new Municipal Act and/or financial reporting requirements of the Province of Ontario or professional accounting bodies. While the old Act was rather vague, the new one clarifies some aspects but still leaves others open to interpretation. In the interests of Council wanting to provide clear and transparent reporting of these expenses as required under the Act, changes were incorporated into this report, first year being 2003, and the 2004 budget format was revised. The reference in the Act to "...expenses paid...to ..." has been interpretated to also include expenses paid on behalf of a Member of Council or appointee. For example, assume two Councillors incur the same registration expense to attend the same conference. One puts in on his charge card and seeks reimbursement from the City while the other has the City billed directly. There should be no difference in the reporting treatment due to the method of payment and this interpretation will Report CS 18-05 Date: April 25, 2005 Subject: Statement of the Treasurer Respecting 2004 Remuneration Page 2 and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Boards accomplish that. It also complies with what I believe is the intent of the legislation. The report excludes expenditures that are corporate in nature, for example school awards, promotional items and photography, and that are not directly associated with any individual Councillor. Council receptions, Committee meeting expenses and City Hall administration and overhead expenses are also excluded. Payments made by Veridian Corporation to Pickering Council appointees to the Board have been included. This comes about as a result of a review of the Act and enquiries made to Veridian and its legal counsel. While the Act refers to expenses paid, it is silent as to paid by whom. Furthermore, the Act also stipulates that any body to whom a Council appointment is made must provide the municipality with a statement of remuneration and expenses paid for the year. This has been interpreted to mean that this information must be included in the Treasurer's report to Council. It is my understanding the Treasurers of Ajax and Clarington are also including this information in their reports to their respective Councils. Several other bodies to which Council makes appointments have also been included as an "other body" as required under the Act. However, the many community committees and groups that Councillors are appointed to have been excluded as, to the best of my knowledge, no remuneration or expenses are paid. The amounts paid by the Region of Durham to Regional Councillors are not included in this report. Attachments: 1. Remuneration and Expenses of Members of Council 2. Detailed Breakdown of 2004 Expenses 3. Remuneration and Expenses of Council Appointees 4. Remuneration and Expenses Paid by Veridian Corporation to Council Appointees Report CS 18-05 Date: Subject: Statement of the Treasurer Respecting 2004 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Boards April 25, 2005 Page 3 Prepared By: Approved / Endorsed By: Avril ~ayne Audit Analyst Gillis A. Paterson Director, Corporate Services & Treasurer GAP:ap Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City C?uncil .- The"rr1%S 3. ¢¢nn, ,¢~ief Adm~"i'r~. ii~/e Officc¢r ATTACHMENT# I TOEEPOfl,T# ~_..~ I~. ~' C ~O~OO ~O~OO OO~OOO (9 c- O X ' ~/~CHMENT#..~._TO REPORT#..~_~/~- STATEMENT OF TREASURER COUNCIL APPOINTEES 2004 REMUNERATION AND EXPENSES Committee of Adjustment (1) M. Billinger (9) E. Newton (9) C. Braney (7) B. Utton (7) D. Johnson (7) Remuneration Expenses (8) $ Total $ 1,200 101 1,301 1,120 38 1,158 1,120 107 1,227 960 95 1,055 1,200 43 1,243 5,600 384 5,984 Fenceviewers/Property Standards Committee (2, 4) A. Burtney (9) M. O'Connor (9) P. Scott (9) G. Fernandes (9) R. Fleming (7) 160 42 202 160 5 165 160 28 188 480 75 555 Livestock Valuers (3) A. Singh (7) S. Wideman (9) 880 399 1,279 880 399 1,279 APTA Board of Directors (5) D. Ryan (7) D. Pickles (9) M. Brenner (9) 999 999 999 999. Pickering Public Library Board (6) K. Ashe (7) K. Cummings (7) J. Duncan (7) P. Irwin (7) J. Lucas (7) B. McLean (7) K. Rathee (7) P. Savel (7) H. Van Leeuwen (9) Remuneration $ Expenses (8) $ Total $ 276 276 276 276 NOTES TO COUNCIL APPOINTEES: All payments are authorized under Council's adoption of the 2003 Current Budget. (1) Authority: By-law 5242/98 Municipal Act, 2001 Section 283 (2) Authority: By-law C-1 Municipal Act, 2001 Section 283 (3) Authority: By-law 6211/03 Municipal Act, 2001 Section 283 (4) Authority: By-law C-1 Building Code Act Section 15.6 (5) Authority: By-law 5873/01 Municipal Act, 2001 Section 283 (6) Authority: By-law 6211/03 Municipal Act, 2001 Section 283 (7) Council appointees for new term commencing December 1,2003 (8) Expenses include conferences, travel and meeting expenses (9) Continuing member STATEMENT OF TREASURER COUNCIL APPOINTEES VERIDIAN CORPORATION BOARD OF DIRECTORS 2004 REMUNERATION AND EXPENSES Veridian Corporation (1,2) Board of Directors (3) D. Ryan M. Brenner (5) M. Holland (Jan - Jul/04) B. McLean D. Pickles S. Trepanier Remuneration Expenses (4) Total $ $ 9,012 - 9,012 3,318 - 3,318 4,902 4,902 9,012 1,659 10,671 9,012 - 9,012 9,012 109 9,121 44,268 1,768 46,036 NOTES TO VERIDIAN CORPORATON BOARD OF DIRECTORS: (1) The above information was provided by the Vice President, Corporate Affairs, Veridian Corporation. (2) Remuneration and expenses are paid by Veridian Corporation as may be established by the Board of Directors. The term of office for the Board follows the calendar year therefore, the above expenses are for 12 months ending December 31,2004. (3) Appointed by Council under City of Pickering By-law 6211/03. (4) Expenses include conferences, meals and mileage. (5) Appointed by Resolution #107/04 to replace Councillor Holland.