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HomeMy WebLinkAboutFebruary 28, 2005Executive Committee Meeting Agenda Monday, February 28, 2005 7:30 PM Chair: Councillor Johnson (i) ADOPTION OF MINUTES Meeting of February 14, 2005 PAGE 1-11 (11) 1. MATTERS FOR CONSIDERATION PLANNING & DEVELOPMENT REPORT PD 10-05 DRAFT PLAN OF SUBDIVISION APPLICATION S-P-2004-04 ZONING BY-LAW AMENDMENT APPLICATION A 11/04 GRANT MORRIS ASSOCIATES LTD. ON BEHALF OF A., C., I. & M. LAZARDIDIS 1757, 1761 & 1765 FAIRPORT ROAD LOTS 19, 20 AND 2,1, PLAN 1051 PAGE t2-46 CORPORATE SERVICES REPORT CS 13-05 FORMAL QUOTATIONS QUARTERLY REPORT FOR INFORMATION 47-54 Deferred at the Executive Meeting of February 14, 2005 CORPORATE SERVICES REPORT CS 17-05 CASH POSITION REPORT AS AT DECEMBER 31, 2004 55-65 PROCLAMATIONS "RED CROSS MONTH" "INTERNATIONAL DAY FOR THE ELIMINATION OF RACIAL DISCRIMINATION" "ATV SAFETY WEEK" "YOUTH SCIENCE MONTH" 66-75 Executive Committee Meeting Agenda Monday, February 28, 2005 7:30 PM Chair: Councillor Johnson OTHER BUSINESS (IV) ADJOURNMENT Executive Committee Meeting Minutes Monday, February 14, 2004 7:50 PM Chair: Councillor Dickerson PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T.J. Quinn - E. Buntsma - N. Carroll - G. Paterson - T. Melymuk - B. Taylor - R. Taylor - J. Reble - Chief Administrative Officer (Acting) Chief Administrative Officer and Director, Operations & Emergency Services Director, Planning & Development Director, Corporate Services & Treasurer Division Head, Corporate Projects & Policy (to 7:50 pm) City Clerk Coordinator, Business Development & Investment (to 7:50 pm) Solicitor for the City (to 7:50 pm) {I) ADOPTION OF MINUTES Meeting of January 24, 2005 (11) 1. MATTERS FOR CONSIDERATION PLANNING & DEVELOPMENT REPORT PD 08-05 ZONING BY-LAW AMENDMENT APPLICATION A 6/04 KARSTEN SMITH IN TRUST 5019 - 5023 BROCK ROAD PART OF LOT 2, PLAN 12 Approved By-law Forwarded To Council See Recommendation #1 -1- 0£ P]CK RIN¢; Executive Committee Meeting Minutes Monday, February 14, 2004 7:50 PM Chair: Councillor Dickerson CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-05 POLICY RESPECTING THE ACQUISITION AND DISPOSAL OF LAND -CITY OF PICKERING, REGIONAL MUNICIPALITY OF DURHAM Approved By-law Forwarded To Council See Recommendation #2 PLANNING & DEVELOPMENT REPORT PD 04-05 PLAN OF SUBDIVISION 40M-1561 (PHASE 1) PLAN OF SUBDIVISION 40M-1562 (PHASE 2) PLAN OF SUBDIVISION 40M-1563 (PHASE 3) FINAL ASSUMPTION OF PLANS OF SUBDIVISION By-law Forwarded To Council PLANNING & DEVELOPMENT REPORT PD 05-05 PLAN OF SUBDIVISION 40M-1651, 40M-1662, 40M-1782 AND 40M-1792 FINAL ASSUMPTION OF PLANS OF SUBDIVISION By-law Forwarded To Council PLANNING & DEVELOPMENT REPORT PD 03-05 PLAN OF SUBDIVISIONS 40M-1526 AND 40M-1535 FINAL ASSUMPTION OF PLANS OF SUBDIVISION By-law Forwarded To Council o PLANNING & DEVELOPMENT REPORT PD 07-05 PLAN OF SUBDIVISIONS 40M-1682, 40M-1700, 40M-1892 AND 40M-1957 FINAL ASSUMPTION OF PLANS OF SUBDIVISION By-law Forwarded To Council 2 PICKEI qG Executive Committee Meeting Minutes Monday, February 14, 2004 7:50 PM Chair: Councillor Dickerson OPERATONS & EMERGENCY SERVICES REPORT OES 06-05 REDUCED LOAD PERIOD BY-LAW ANNUAL COMPILATION OF STREETS Approved By-law Forwarded To Council See Recommendation #3 CORPORATE SERVICES REPORT CS 13-05 FORMAL QUOTATIONS QUARTERLY REPORT FOR INFORMATION Deferred For Two Weeks CORPORATE SERVICES REPORT CS 11-05 PAW ANIMAL SERVICES 2004 ACTIVITY REPORT NOTICE OF TERMINATION OF PAW AGREEMENT Approved As Amended See Recommendation #4 10. CORPORATE SERVICES REPORT CS 10-05 APPOINTMENT TO ENFORCE THE PARKING BY-LAW AT 1822 WHITES ROAD, 1100 BEGLEY STREET AND 1865 KINGSTON ROAD Approved By-law Forwarded To Council See Recommendation #5 11. CORPORATE SERVICES REPORT CS 05-05 AMENDMENT TO PROPERTY STANDARDS BY-LAW -ACCESSIBILITY MAINTENANCE STANDARDS FOR PERSONS WITH DISABILITIES Approved By-law Forwarded To Council See 'Recommendation #6 -'3- Executive Committee Meeting Minutes Monday, February 14, 2004 7:50 PM Chair: Councillor Dickerson 12. CORPORATE SERVICES REPORT CS 15-05 FOUR-YEAR TERM OF OFFICE FOR MUNICIPAL COUNCILS Approved See Recommendation #7 13. CORPORATE SERVICES REPORT CS 14-05 RESTRICT THE USE OF SEARCHLIGHTS Approved As Amended By Deleting Clause 2(a) From The Proposed By-law By-law Forwarded To Council See Recommendation #8 14. CORPORATE SERVICES REPORT CS 16-05 ENDORSEMENT OF RECOMMENDATIONS OF HERITAGE PICKERING 15. Approved As Amended To Table Clause #2 See Recommendation #9 Councillor Johnson declared an interest in Clause #3, Item #205 as he rents this property. PROCLAMATIONS: "EPILEPSY AWARENESS MONTH" 'NEW HOMES MONTH" Approved See Recommendation #10 (III) I. 2. OTHER BUSINESS Councillor Johnson thanked all who visited the Claremont Winter Carnival. Councillor Johnson commented on the Old Timers event, which will take place on March 6th. Councillor Pickles extended invitations to attend Heritage Day on Saturday, February 19 at the Pickering Town Centre. -4- PICKERING Executive Committee Meeting Minutes Monday, February 14, 2004 7:50 PM Chair: Councillor Dickerson 05 Councillor Dickerson gave notice of a motion to endorse the Kincardine motion. Councillor Dickerson asked the Regional Councillors to review Richmond Hill's resolution to withhold Regional pooling monies. Councillor Dickerson advised of his opposition to any more than three siren locations. The following matters were considered prior to the regular meeting: a) Mayor Ryan reported that there were criminal actions that took place at the Aqua Lounge and the Legion on the weekend. b) Councillor Pickles reported that he attended a Valley View Community Council meeting where the participants asked that a message be sent to the Police Board to enforce speed limits on Westney Road in Greenwood. c) The Coordinator, Business Development & Investment, gave an overview of the proposed policy respecting the aCquisition and disposal of land. The Committee resolved to go into a Closed Meeting at 7:12 pm. d) The Chief Administrative Officer distributed a memo dated February 11, 2005 from the Director, Corporate Services & Treasurer regarding the Application to the Superior Court of Justice respecting the Agricultural Easements. e) The Solicitor for the City provided an update on the Application to the Superior Court of Justice respecting the Agricultural Easements. Councillor Ashe inquired into the status of the Judicial Review of the Province's decision to impose the Ontario Planning & Development Act on the Seaton lands. g) CounCillor Ashe inquired into the issue of staff attending meetings convened by the Province with respect to the development of the Seaton lands. Staff will provide Members of Council with a report on this at the February 21st Council Meeting. The Committee rose from the Closed Meeting at 7:47 pm. -5- 0~ Executive Committee Meeting Minutes Monday, February 14, 2004 7:50 PM Chair: Councillor Dickerson h) The Chief Administrative Officer reported that he will be working until February 23rd then be off on a medical leave for several weeks. (IV) ADJOURNMENT The meeting adjourned at 9:07 pm. -6- Appendix I Executive Committee Report EC 2005-03 07 That the Executive Committee of the City of Pickering having met on February 14, 2005, presents its third report to Council and recommends: PLANNING & DEVELOPMENT REPORT PD 08-05 ZONING BY-LAW AMENDMENT APPLICATION A 6/04 KARSTEN SMITH IN TRUST 5019 - 5023 BROCK ROAD PART OF LOT 2, PLAN 12 That Zoning By-law Amendment Application A 6/04 be APPROVED to permit the establishment of four dwelling units (apartment units) in addition to the currently permitted commercial uses, submitted by K. Smith, on lands being Part of Lot 2, Plan 12, City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 6/04, as set out in Appendix I to Report PD 08-05, be FORWARDED to City Council for enactment. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-05 POLICY RESPECTING THE ACQUISITION AND DISPOSAL OF LAND -CITY OF PICKERING, REGIONAL MUNICIPALITY OF DURHAM 1. That Council enact a by-law adopting a Policy which consolidates procedures for the Acquisition and Disposal of Land within the City of Pickering; and 2. That Council rescind Resolution #180/94 governing the acquisition of land by the City; and 3. That Council repeal By-law 5627/00 goveming the sale of municipal real property. OPERATONS & EMERGENCY SERVICES REPORT OES 06-05 REDUCED LOAD PERIOD BY-LAW ANNUAL COMPILATION OF STREETS 1. That Report OES 06-05 respecting the reduced load period by-law, be received; and 7 05 PICKEIedNG Appendix I Executive Committee Report EC 2005-03 That a by-law be enacted to designate highways under the jurisdiction of the City of Pickering to which a reduced load period applies; and 3. That By-law 6300/04 be repealed. CORPORATE SERVICES REPORT CS 11-05 PAW ANIMAL SERVICES 2004 ACTIVITY REPORT NOTICE OF TERMINATION OF PAW AGREEMENT That the PAW Animal Services 2004 Activity Report as set out in PAW Treasurer's Report 2-05, be received for information; and That the letter from the Town of Whitby dated December 14, 2004 advising of a resolution passed by the Council of the Town of Whitby giving notice of the termination of the current animal services agreements effective December 31, 2005, be received for information; and That staff review alternatives for animal control and bring back a report by the end of April on the status of negotiations. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. o CORPORATE SERVICES REPORT CS 10-05 APPOINTMENT TO ENFORCE THE PARKING BY-LAW AT 1822 WHITES ROAD, 1100 BEGLEY STREET AND 1865 KINGSTON ROAD That Report CS 10-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1822 Whites Road, 1100 Begley Street and 1865 Kingston Road, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be, authorized to take the necessary actions to give effect thereto. -8- Appendix I Executive Committee Report EC 2005-03 0§ o CORPORATE SERVICES REPORT CS 05-05 AMENDMENT TO PROPERTY STANDARDS BY-LAW -ACCESSIBILITY MAINTENANCE STANDARDS FOR PERSONS WITH DISABILITIES That Corporate Services Report CS 05-05 respecting an amendment to the Property Standards By-law to provide for accessibility maintenance standards for persons with disabilities, be received; and That the draft by-law to amend By-law Number 5943/02 (Property Standards) to provide for enforcement with particular regard to the Ontarians with Disabilities Act, 2001, be enacted; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CORPORATE SERVICES REPORT CS 15-05 FOUR-YEAR TERM OF OFFICE FOR MUNICIPAL COUNCILS That Corporate Services Report CS 15-05 regarding a four-year term of office for municipal councils, be received; and That the Council of the City of Pickering hereby endorses the resolution of the Municipality of Clarington to petition the Province of Ontario to amend the Municipal Elections Act to provide for a four-year term of office for municipal councils; and 3. That copies of this resolution be forwarded to: The Honourable Dalton McGuinty, Premier of Ontario The Honourable John Gerretsen, Minister of Municipal Affairs & Housing Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge Municipality of Clarington Association of Municipalities of Ontario Association of Municipal Managers, Clerks and Treasurers of Ontario That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. -9- HCKEI G Appendix I Executive Committee Report EC 2005-03 CORPORATE SERVICES REPORT CS 14-05 RESTRICT THE USE OF SEARCHLIGHTS That Corporate Services Report CS 14-05 regarding the use of searchlights be received; and That the draft by-law to restrict the use of searchlights, be enacted; and That the appropriate officials of the City of Pickering bE; authorized to take the necessary actions to give effect thereto. CORPORATE SERVICES REPORT CS 16-05 ENDORSEMENT OF RECOMMENDATIONS OF HERITAGE PICKERING That Corporate Services Report CS 16-05 regarding recommendations made by the Heritage Pickering Advisory Committee, be received; and That Council approves the inventory of historically or architecturally significant sites on Federal lands as set out in the Committee's presentation to Council on November 1, 2004; and That Council continues to support the completion of research for the purpose of designation and preservation; and That Council urge Transport Canada to reinstate its local heritage committee; and o That the Chief Administrative Officer be directed to appoint an appropriate staff member to sit on the Federal Government's local heritage committee; and That Council urge Transport Canada and the Ontario Land Corporation to restore those buildings that are deemed vital to Pickering's heritage; and That Council urge Transport Canada and the Ontario Land Corporation to ensure the continuous occupation of all potential heritage properties; and That Council supports the planning for the revitalization of the Hamlets of Brougham and Altona by Transport Canada; and -10- P]CKERING Appendix I Executive Committee Report EC 2005-03 That Transport Canada and the Greater Toronto Airport AUthority be requested to retain historically or architecturally significant buildings not directly affected by construction of a proposed airport or to relocate such buildings to another location not affected by said construction as a last resort. 11. PROCLAMATIONS: "EPILEPSY AWARENESS MONTH" 'NEW HOMES MONTH" That Mayor Ryan be authorized to make the following proclamations: "Epilepsy Awareness Month"- March, 2005 "New Homes Month" - April, 2005 -11 - RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Draft Plan of Subdivision Application S-P-2004-04 be APPROVED to permit the development of a plan of subdivision for 18 lots, as subrnitted by Grant Morris Associates Ltd. on behalf of A., C., *. & M. Lazardidis, on lands being Lots 119, 120 and 121, Plan 1051, City of Pickering, subject to the conditions outlined in Appendix I to Report PD 10-05; and That Zoning By-law Amendment Application A 11/04 be APPROVED to establish performance standards to permit the development of a plan of subdivision containing 18 detached dwelling units as submitted by Grant Morris Associates Ltd. on behalf ofA., C., I. & M. Lazardidis, on lands being Lots 119, 120 and 121, Plan 1051, City of Pickering, subject to the conditions outlined in Appendix II to Report PD 10-05; and That staff be DIRECTED to complete informational revisions to the Urban Neighbourhood - Neighbourhood 7: Dunbarton, of the Pickering Official Plan and the Dunbarton Neighbourhood Design Guidelines to reflect the revised road network created through approval of Draft Plan of Subdivision S-P-2004-04. CKERING REPORT TO EXECUTIVE COMMITTEE Report Number: PD 10-05 Date: February 14, 2005 From: Neil Carroll Director, Planning & Development Subject: Draft Plan of Subdivision Application S-P-2004-04 Zoning By-law Amendment Application A 11/04 Grant Morris Associates Ltd. on behalf of A., C., I. & M. Lazardidis 1757, 1761 & 1765 Fairport Road Lots 19, 20 and 21, Plan 1051 City of Pickering Recommendation: That Draft Plan of Subdivision Application S-P-2004-04 be APPROVED to permit the development of a plan of subdivision for 18 lots, as submitted by Grant Morris Associates Ltd. on behalf of A., C., I. & M. Lazardidis, on lands being Lots 119, 120 and 121, Plan 1051, City of Pickering, subject to the conditions outlined in Appendix I to Report PD 10-05. That Zoning By-law Amendment Application A 11/04 be APPROVED to establish performance standards to permit the development of a plan of subdivision containing 18 detached dwelling units as submitted by Grant Morris Associates Ltd. on behalf of A., C., I. & M. Lazardidis, on lands being Lots 119, 120 and 121, Plan 1051, City of Pickering, subject to the conditions outlined in Appendix II to Report PD 10-05. That staff be DIRECTED to complete informational revisions to the Urban Neighbourhood - Neighbourhood 7: Dunbarton, of the Pickering Official Plan and the Dunbarton Neighbourhood Design Guidelines to reflect the revised road network created through approval of Draft Plan of Subdivision S-P-2004-04. Executive Summary: The applicant proposes to develop a draft plan of subdivision consisting of 18 lots for detached dwellings that front onto a new municipal road. The applicant proposes to amend the current zoning to allow the proposed detached dwelling subdivision with appropriate performance standards. The applications propose appropriate density on an infill site resulting in development that will fit into the existing neighbourhood and allow for continued development of surrounding lands in the future. The design is considered compatible with the surrounding land uses. The proposed development is considered appropriate as it implements the Official Plan. Report PD 10-05 Subject: Draft Plan of Subdivision S-P-2004-04 Date: February 14, 2005 Page 2 Financial Implications: proposed development. No direct costs to the City are anticipated as a result of the Background: 1.0 Introduction Grant Morris Associates Ltd. on behalf of A., C., I. & M. Lazardidis, have submitted applications for approval of a draft plan of' subdivision and an amendment to the zoning by-law in order to implement the proposed draft plan on the subject lands (see Location Map, Attachment #1). The draft plan of subdivision proposes to create 18 lots for detached dwellings that front onto a new municipal road (see Attachment #2). All of the proposed lots will have a minimum lot frontage of 13.7 metres and will front onto the new municipal road that will have access from Fairport Road. The owners intend to relocate two of the existing dwellings located on the property to lots within the draft plan of subdivision. The following chart outlines the proposed development detail: Details of the Applications Total area of draft plan Residential lots Municipal road Road widening, temporary road right-of-way and reserve Number of detached dwelling lots Net residential density (units per hectare) -- 1.13 hectares -- 0.85 hectares -- 0.23 hectares -- 0.04 hectares -- 18 -- 21.2 2.0 2.1 Comments Received At the November 18, 2004, Public Information Meeting Two residents appeared at the meeting, one to voice opposition to the proposed development and the other to request appropriate urban design consideration be applied to certain lots. The concerns identified by the ,one resident include impact on vegetation, loss of privacy, urban design and compatibility with the neighbourhood (see text of Information Report and Meeting Minutes, Attachments #3 and #4). Report PD 10-05 Subject: Draft Plan of Subdivision S-P-2004-04 Date: February 14, 2005 Page 3 2.2 2.3 Written Public Submission on the application The property owner to the north of the subject property has expressed written concerns with the applications. The issues identified in the correspondence are: · The proposed development would result in a loss of mature trees. · The proposed development would not be compatilble with the existing neighbourhood. · The applications should be revised to permit 10 detached dwellings, with 5 fronting directly onto Fairport Road and 5 fronting onto the extension of Goldenridge Road (see Attachment #5). Agency Comments Region of Durham CN Railways Heritage Pickering Toronto and Region Conservation Authority The proposal is permitted by the policies of the Durham Region Official Plan. - Municipal water supply and sanitary sewer service can be provided. - The proposed development supports the Durham Community Strategic Plan. - The re-planting of trees is encouraged. - The applications have been screened in accordance with Provincial Interests and Delegated Review and there is no concern with the applications. Appropriate warning clauses respecting noise impact will be required. The Region has no objection to the applications and has provided conditions of approval (see Attachment #6). - No objections to applications and requests warning clauses be included in all agreements of purchase and sale and request a noise study be provided to them (see Attachment #7). No concern with the applications and is pleased to see the applicant intends to renovate and relocate several stone buildings on the property (see Attachment #8). - No objections subject to the applications (see Attachment #9). No other agency that provided any comments has any objection to the subject applications. Certain technical issues and requirements related to the proposed development can be addressed during the detailed subdivisiion design process, if these applications are approved. Report PD 10-05 Subject: Draft Plan of Subdivision S-P-2004~04 Date: February 14, 2005 Page 4 2.4 3.0 City Departments Development Control Has provided detailed comments on the submitted aPplications noting that certain technical and financial matters will have to be addressed during the detailed design if this application is approved. This includes a contribution to 50 percent of the future cost of the extension of Goldenridge Road across the frontage of the site (see Attachment #10). Fire Services No objection on the land use and technical comments related to municipal street address and intersection design. Discussion The Proposed Subdivision Complies with the Official Plan and is Appropriate The Official Plan designates the subject lands as Urban Residential Area - Low Density Area. Permissible uses within the Urban Residential Area - Low Density Area designation include detached dwelling units. The Official Plan establishes a density range for residential development within this designation of up to and including 30 units per net hectare. The proposed development would provide a net site density of approximately 21.2 units per hectare, which is well within the required density range. The Dunbarton Neighbourhood Development and Design Guidelines, state that new development should be compatible with the existing neighbourhood character. The Guidelines state that on new internal roads only detached dwellings having a minimum lot frontage of 12.0 metres shall be considered. The subdivision proposes only detached dwellings on lots having a minimum lot frontage of 13.7 metres. While the proposed new street is not shown on the Neiqhbourhood 7: Dunbarton map, the new street is not contrary to the Dunbarto~ Neighbourhood Design Guidelines. The neighbourhood maps are intended to show, amongst other things, the location of through roads and Council may make minor changes without an amendment to the Official Plan through the review of development applications. A revision to the Urban Neighbourhood - Neighbourhood 7: Dunbarton map is required to add the new municipal street being created in the draft plan of subdivision. The applications comply with the Official Plan and represent appropriate development for the subject lands. Report PD 10-05 Subject: Draft Plan of Subdivision S-P-2004-04 Date: February 14, 2005 Page 5 Subdivision is Compatible with Existing Neighbourhood When reviewing a development application it must be considered whether the proposal constitutes appropriate land use and can be considered compatible, or whether its degree of incompatibility can be appropriately mitigated. Matters to consider for compatibility include: land use designation; policies and intent of the Official Plan; urban design; and mitigation of any potential land use conflicts. As noted, the subject property is appropriately designated for the proposed development and is considered to meet the spirit and intent of the policies of the Official Plan. The issue of urban design is an important consideration that must be addressed. This matter deals with massing and design of the buildings. While detailed building designs have not been undertaken (which is normal for this stage of the development process) the applicant has developed some preliminary elevations and building perspectives. The two lots that will have frontage on Fairport Road will have to be designed in a fashion that establishes an expression onto Fairport Road. If this application is approved, it will be a requirement that the buildings facing a public view be designed with a high order of urban design. The proposed draft plan of subdivision will also fit well into the proposed development pattern in the area. Land to the south of the subject property have been approved for a plan of subdivision containing nine lots for detached dwellings. Lands to the north are being developed as Goldenridge Road is extended southward. The proposed development is considered compatible with the surrounding land uses, Impact on Trees is Acceptable The subject property does contain a variety of mature trees scattered throughout the site. There are a couple of rows of trees along the existing properly lines. The applicant has submitted a tree survey that identifies trees that are to be protected. This plan indicates that most trees that do not conflict with proposed house siting or road will be saved. This includes the majority of trees along the northern property line including a row of spruce trees. It will be a condition of approval, if the applications are approved, that street tree planting occur to compensate for some of the loss of trees. Temporary Cul-de-sac Design of New Municipal Street is Acceptable until Goldenridge Road is Extended The new municipal road contained in the proposed draft plan of subdivision has been designed as a temporary cul-de-sac that will eventually connect up to Goldenridge Road when it is extended by the development of the lands to the east and north of the subject property. This will create an integrated and connected neighbourhood. Report PD 10-05 Subject: Draft Plan of Subdivision S-P-2004-04 Date: February 14, 2005 Page 6 3.1 A permanent cul-de-sac design for the development of these would not be an acceptable design. The temporary cul-de-sac design is only acceptable because it is proposed to connect into the future extension of Goldenridge Road. It is therefore a requirement of the development of the subject lands to contribute 50 percent to the construction of Goldenridge Road that abuts the subject property and to provide a financial contribution for the removal of the temporary cul-de-sac. Technical Matters Subdivision Agreement will be required to Address Development A future subdivision agreement between the City and the owner of the lands will be required to ensure that all matters of interest to the City are protected. This required agreement, and several other development implementation matters, are incorporated into the recommended conditions of approval for this application and are found in Appendix I to this Report. It is noted that while the applicant has provided a street name for proposed street 'A' (Amanda), the approved name will be determined at a later date in accordance with municipal practices, providing these applications are approved. Cash-in-Lieu of Parkland As no park blocks form part of the draft plan, the City will require cash-in lieu from the subdivider in order to satisfy Section 42(1 ) of the Planning Act. Tree Preservation Plan A tree preservation plan will be required to be implemented. As part of the detailed design for the subdivision plan the owner will be required to finalize the tree preservation plan to the City's satisfaction. The tree preservation plan may result in planting of appropriate species and the removal of dead or declining trees. Interface between Proposed Development and Northerly Abutting Property Requires Fencing The interface between the proposed draft plan and the existing surrounding residential lots will have to be appropriately designed so that the existing residential properties are not physically impacted by the proposed development. This will include addressing matters such as grading, fencing, drainage and vegetation preservation and planting. The northern property line should be appropriately fenced to ensure an appropriate level of privacy is maintained for the property owner to the north. Given that there will be nine rear yards abutting this property, a consistent fencing is required to be constructed by the applicants. The exact location and type of material of this required fence will have to be coordinated with a tree preservation plan to ensure survivability of the existing trees along the northern property line and in consultation with the property owner to the north. These matters should be addressed in the detailed design of draft plan of subdivision. Report PD 10-05 Subject: Draft Plan of Subdivision S-P-2004-04 Date: February 14, 2005 Page 7 3.2 Architectural Design Required to Ensure an Appropriate Presence on Fairport Road As part of the architectural design statement special emphasis will be required for the two lots that have flankage on Fairport Road. Special dwelling design shall be required that address the flanking side and rear elevations in a manner consistent with the front elevation. The preferred design should have, amongst other design considerations, a prominent entrance feature facing the side of the lot or the corner of the lot (splayed entry) and increasing the windows on the flanking wall. To ensure an appropriate streetscape, an adequate flanking side yard width is required. The standard that has been established for recent development projects in the area is a flanking side yard width of 4.5 metres for a prominent road (such as Fairport Road). Therefore, the amending zoning by-law should include the same flanking side yard width standard. It is noted that the two proposed lots that will abut the future Goldenridge Road extension (lots nine and ten) should also be designed with upgraded flanking elevation. Zoning By-law Amendment Restricts Building Height to a Maximum of 9.0 Metres The applicant has requested zoning that will implement the draft plan of subdivision and establish performance standards. This would include appropriate set backs and building performance standards that are typical of development on lots similar to the proposed development. The applicant has specifically requested a building height of 11 metres and a restriction on the type and size of vehicle that can be parked in the driveway. In terms of the building height it is noted that the Dunbarton Neighbourhood Development Guidelines specify that the maximum height for dwellings be 9.0 metres. The reason for the height restriction was to ensure compatibility in the streetscape and to discourage dwelling designs that have excess building massing. It is noted that the zoning for the lots to the north of the subject property along Goldenridge Drive has a height restriction of 9.0 metres as does the zoning for the plan of subdivision directly south of the subject property being developed in Draft Plan of Subdivision 18T-93018. Therefore, to ensure a compatible overall neighbourhood design, it is recommended that a building height restriction of 9.0 metres be required in accordance with the Dunbarton Neighbourhood Development Guidelines. With regard to the request to limit the type and size of vehicles parked in the driveway, it is noted that the zoning by-law already contains restrictions applicable to all residential zones. These restrictions include limitations on the maximum height and length of a vehicle that is permitted to be parked in a driveway. These restrictions provide sufficient limitations on the size of vehicle permitted to be parked in the driveway. No further restriction is required. Report PD 10-05 Subject: Draft Plan of Subdivision S-P-2004-04 Date: February 14, 2005 Page 8 4.0 It is anticipated that the amending zoning by-law will be brought forward to Council after the submission of an acceptable draft 40M plan. Applicant's Comments The applicant has been advised of the recommendations of this report. APPENDICES: APPENDIX I: APPENDIX I1: Recommended Conditions of Approval for S-P-2004-04 Recommended Conditions of Approval for A 11/04 Report PD 10-05 Subject: Draft Plan of Subdivision S-P-2004-04 Date: February 14, 2005 Page 9 Attachments: 2. 3. 4. 5. 6. 7. 8. 9. 10. Location Map Draft Plan of Subdivision Text of Information Meeting Report Minutes from November 18, 2004 Statutory Public Information Meeting Resident Comment- Michael Jain Agency Comments - Region of Durham Planning Department Agency Comments - CN Agency Comments - Heritage Pickering Agency Comments - TRCA City Department Comment - Development Control Prepared By: Ross Pym, MCIP, RPI:~,/ ' Principal Planner- Development Review Approved / Endorsed By: Neil Carr Director, Planning & Development Lynda Tabor, MCIP/~PP Manager, Development Review RP:Id Attachments Copy: Chief Administrative Officer (Acting) Chief Administrative Officer Recommended for the consideration of _~,1 Pickering City Cojuncil '" ~'"l " APPENDIX I TO REPORT PD 10-05 RECOMMENDED CONDITIONS OF APPROVAL FOR DRAFT PLAN OF SUBDIVISION S-P-2004-04 RECOMMENDED CONDITIONS OF APPROVAL FOR DRAFT PLAN OF SUBDIVISION S-P-2004-04 1.0 1.1 2.0 2.1 2.2 2.3 2.3.1 2.3.2 2.3.3 GENERAL CONDITIONS That this recommendation apply to the draft plan prepared by Grant Morris Associates Ltd., dated June 2004 (Project Number 04250), for Draft Plan of Subdivision Application S-P-2004-04 submitted by Grant Morris Associates Ltd., on lands being Lots 119, 120 and 121, Registered Compiled Plan 1051, City of Pickering, to permit a development of 18 lots and a new municipal road. PRIOR TO THE REGISTRATION OF THE PLAN: That the owners submit a Draft 40M-Plan to be approved by the City's Planning & Development Department; That the implementing by-law for Zoning By-law Amendment Application A11/04 become final and binding; That the owner enter into a subdivision agreement with and to the satisfaction of the City of Pickering to ensure the fulfillment of the City's requirements, financial and otherwise, which shall include, but not necessarily be limited to the following: Storm Drainage (a) satisfaction of the Director, Planning & Development Department respecting a stormwater drainage and management system to service all the lands in the subdivision, and any provisions regarding easements; (b) satisfaction of the Director, Planning & Development Department for contributions for down stream stormwater management. Grading Control and Soils (a) satisfaction of the Director, Planning & Development Department respecting submission and approval of a grading and control plan; (b) satisfaction of the Director, Planning & Development Department respecting the submission and approval of a geotechnical soils analysis. Road Allowances (a) satisfaction of the Director, Planning & Development Department respecting construction of roads with curbs, storm sewers, sidewalks and boulevard designs. 2.3.4 2.3.5 2.3.6 2.3.7 Sidewalks (a) that the owner construct a sidewalk along the north side of the new municipal road, to the satisfaction of the Director, Planning & Development Department. Construction / Installation of City Works & Services (a) satisfaction of the City respecting arrangements for the provision of all services required by the City; (b) satisfaction of the appropriate authorities respecting arrangements for the provision of underground wiring, street lighting, cable television, natural gas and other similar services; (c) that the cost of any relocation, extension, alteration or extraordinary maintenance of existing services necessitated by this development shall be the responsibility of the subdivider. Dedications / Transfers / Conveyances (a) that the owner convey to the City, at no costs: (i) (ii) (iii) Blocks 19, 20 and 26 for road widenings; any easements as required; and, any reserves as required by the City. (b) that the subdivider conveys any easement to any utility to facilitate the installation of their services in a location(s) to the satisfaction of the City and the utility. Construction Manaqement Plan (a) that the owners make satisfactory arrangements with the City respecting a construction management plan, such Plan to contain, among other things: (i) details of erosion and sedimentation controls during all phases of construction and provide maintenance requirements to maintain these controls; (ii)addressing the parking of vehicles and the storage of construction and building materials during servicing and house construction, and ensuring that such locations will not impede the flow of traffic or emergency vehicles on either existing streets or the proposed public street; (iii) ensurance that the City's Noise By-law will be adhered to and that all contractors, trades and suppliers are advised of this By-law; (iv) the provision of mud and dust control on all roads within and adjacent to the site; (v) type and timing of construction fencing; (vi) location of construction trailers. -3- 2.3.8 2.3.9 2.3.10 2.3.11 2.3.12 Development Charqes (a) satisfaction of the City financially with respect to the Development Charges Act. Coordinated Development (a) satisfaction of the City with respect to arrangements necessary to provide for coordination of services and roads with adjacent lands and any phasing of development that may be required. Fencing (a) (b) satisfaction of the City with respect to the provision of temporary fencing around the entire perimeter of the subject lands during construction, prior to the commencement of any works; satisfaction of the City with respect to the provision of a fence along the northern perimeter of the draft plan of subdivision to the satisfaction of the Director, Planning & Development Department. Street Tree Plantinq (a) the submission of a street tree planting plan to the satisfaction of the City. Design Planning (a) (b) the satisfaction of the Director, Planning & Development Department respecting a report outlining siting and architectural design objectives for the development, and the submission of site plans and architectural drawings identifying how each unit meets the objectives of the report, prior to the issuance of any building permit for the construction of a residential unit on the lands; the report outlining siting and architectural design objectives for the development must address building envelopes, building designs, siting, and streetscapes as well as garage designs, locations, massing, width, and projection from the main dwelling; (c) the report outlining siting and architectural design objectives for the development must place special emphasis on units that will face Fairport Road, the units that will abut the future extension of Goldenridge Road and the staggering of lots to reduce the impact of the lots fronting the temporary cul-de-sac; (d) that the owners satisfy the City respecting the provision of appropriate aesthetic details and design of all fencing. 2.3.13 2.3.14 2.3.15 2.3.16 2.3.17 Noise Attenuation (a) that the owners satisfy the requirements of the Ministry of the Environment regarding the approval of a noise study recommending noise control features satisfactory to the Region of Durham, and the City of Pickering. Engineering Drawings (a) that the owners satisfy the City respecting the submission of appropriate engineering drawings that detail, among other things, City services, roads, storm sewers, sidewalks, lot grading, streetlights, fencing and tree planting, and financially-secure such works; (b) that the engineering plans be coordinated with the architectural design objectives. Other Approval Agencies (a) that the subdivider satisfy all the requirements of the Region of Durham; (b) that the subdivider satisfy all the requirements of the Toronto and Region Conservation Authority; and, (c) that any approvals which are required from the Region of Durham or the Toronto and Region Conservation Authority for the development of this plan be obtained by the subdivider, and upon request written confirmation be provided to the City of Pickering as verification of these approvals. Parkland Dedication (a) that the subdivider provide to the City cash-in-lieu of parkland dedications, to the satisfaction of the Director, Planning & Development, in order to satisfy Section 42(1) of the Planning Act. Contribution for the future Construction of Goldenridqe Road (a) that the owner enters into a cost sharing agreement with the City of Pickering for 50 percent of the cost of the construction of Goldenridge Road that abuts the subject lands and a contribution for the removal of the temporary cul-de-sac, including the extension of the sidewalk to the satisfaction of the Director, Planning & Development. APPENDIX II TO REPORT PD 10-05 That (a) RECOMMENDED CONDITIONS OF APPROVAL FOR ZONING BY-LAW AMENDMENT APPLICATION A 11/04 the implementing zoning by-law: permit the establishment of detached dwelling units generally in accordance with the following provisions: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) minimum lot area of 400 square metres; minimum lot frontage of 13.5 metres; minimum front yard depth of 4.5 metres; minimum rear yard depth of 7.5 metres; minimum side yard width of 1.2 metres on one side and 0.6 metres on the other side with a minimum building separation of 1.8 metres; minimum flankage side yard width of 4.5 metres abutting Fairport Road and 2.7 metres for Lots 9 & 10; maximum building height of 9.0 metres; maximum lot coverage of 38 percent; minimum one private garage per lot, any vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; maximum garage projection of 3.0 metres beyond the wall containing the main entrance to the dwelling unit; uncovered steps and platforms not exceeding 2.0 metres in height shall be permitted to project a maximum of 1.5 metres into a required rear yard. 25 n o n~' :12 _____ c.,.~. PLAN OF c.,.~. FINCH AVENUE \ h ' ~* ~-~--~---J ~7~ // KINGSTON ROAD City of Pickering Planning & Development Department PROPERTY DESCRIPTION LOTS 119, 120 & 121, RCP PLAN 1051 OWNER I. ~.ARDIDIS ET AL. DATE OCT-_ 6, 2004 DRAWN BY JB FILE No. A 11/04 & SP 2004/04 SCALE 115000 CHECKED BY RP FOR DEPARTMENT USE ONLY PN-7 PA- ATTACHMENT #_ ~- TO REPOR] # PD_ I 0 - 425 INFORMATION COMPILED FROM APPLICANTS SUBMITTED PLAN - SP 2004-04 & A11/04 ocr-- ¢o 5 ?.. 5 6 9 ~?~ ¢_5~-~ THIS MAP WAS PRODUCED BY }'NE CITY OF PICKERING, Pb4NNING & DEVELOPMENT DEPAR?MENF, INFORMATION & SUPPORT SERVICES, REP[JR'[ # PD //~-0~ PICKERING INFORMATION REPORT NO. 16-04 FOR PUBLIC INFORMATION MEETING OF November 18th, 2004 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Draft Plan of Subdivision Application SP-2004-04 Zoning By-law Amendment Application A 11/04 Grant Morris Associates Ltd. on behalf of A., C., I. & M. Lazardidis 1757, 1761 & 1765 Fairport Road Lots 19, 20 and 21, Plan 1051 City of Pickering 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION - the subject lands are located on the east side of Fairport Road north of Dunbarton Road; - a property location map is provided for reference (see Attachment #1); - the property is currently occupied with three detached dwellings and accessory buildings; - the subject lands being three residential lots contain common characteristics of Iow density development being houses, garages/sheds, shrubs and trees; - the site's topography is relatively flat with a gentle slope to the east; - surrounding land uses are: north - detached dwelling; south - detached dwelling on land that is being developed for 9 lots through a Draft Plan of Subdivision 18T-93018; east - detached dwellings; west ~ detached dwellings on the west side of Fairport Road. APPLICANT'S PROPOSAL - the owners of the subject lands have submitted an application for approval of a draft plan of subdivision and an application to amend the zoning by-law in order to implement the proposed draft plan; - the draft plan of subdivision proposes to create eighteen lots for detached dwellings that front onto a new municipal road (see Attachment #2); - all of the proposed dwelling units will front onto the new municipal road that will have access from Fairport Road; Information Report No. 16-04 ATTACHMENT# 3 TO Page 2 3.0 3.1 3.2 the following chad outlines the proposed development detail: Details of the Applications Total area of draft plan Residential lots Municipal road Road widening, temporary road right-of-way and reserve Number of detached dwelling lots Net residential density (units per hectare) - 1.13 hectares - 0.85 hectares -- 0.23 hectares -- 0.04 hectares -- 18 -- 21.2 OFFICIAL PLAN AND ZONING Durham Reqional Official Plan - designates the subject lands as Living Areas; - areas designated as Living Areas are intended to be predominantly for housing purposes, including detached dwellings; - Living Areas shall be developed in a compact form through higher densities and by intensifying and redeveloping existing areas, particularly along arterial roads; - Fairport Road, where it abuts the draft plan is designated as a Type C Arterial Road; - the proposal appears to conform to the Durham Region Official Plan; Pickerinq Official Plan - designates the subject lands as Urban Residential Area - Low Density Area; - permissible uses within the Urban Residential Area - Low Density Area designation include residential uses, including detached dwellings units; - the Official Plan establishes a density range for residential development within this designation of up to and including 30 units per net hectare; - the proposed development would provide a net site density of approximately 21.2 units per hectare; - the subject property is within the Dunbarton Neighbourhood of the Official Plan; - development guidelines have been prepared for this neighbourhood; - Schedule II of the Pickering Official Plan - Transportation Systems designates Fairport Road where it abuts the draft plan as a Type C Arterial Road; - Type C Arterial Roads are designed to carry lower volumes of traffic at lower speeds than high order arterial roads while providing access to properties; - the new proposed road within the draft plan will be a Local Road which will provide access to individual properties and carries local traffic; - the subject applications will be assessed against the policies and provisions of the Pickering Official Plan during the further processing of the applications; Information Report No. 16-04 ATTACHMENT~ ~ TO Page 3 3.3 3.4 4.0 4.1 4.2 Dunbarton Nei,qhbourhood Development Guidelines - the Dunbarton Neighbourhood Development and Design Guidelines, state that new development should be compatible with the existing neighbourhood character; the Guidelines state that on new internal roads only detached dwelling having a minimum lot frontage of 12.0 metres shall be considered; the Guidelines indicate that new developments shall maintain building setbacks consistent with recent subdivision standards and encourage new roads to connect with existing streets to minimize dead ends; the Guidelines state that the maximum dwelling height shall be 9.0 metres, that garage projections should be minimized, provide sidewalks on one side of the street and encourages the preservation and planting of trees; the applications will be assessed against the Dunbarton Neighbourhood Development Guidelines during the further processing of the applications; Zonin,q By-law 3036 the subject lands are currently zoned "R3" (One-Family Detached Dwelling, Third Density Zone) by Zoning By-law 3036; the existing zoning permits one detached dwelling per lot on a lot having a minimum lot area of 550 square metres and a lot frontage of 18.0 metres; an amendment to the zoning by-law is required to implement the applicant's proposed development; the applicant has requested an appropriate zone that would permit the proposed development that includes a maximum building height of 11.0 metres and a restriction on the size of the vehicles that can be parked in a driveway. RESULTS OF CIRCULATION Resident Comments - no formal written resident comments have been received to date; Aflency Comments No Objections or Concerns: (see Attachments #3 - #5) Veridian Connections; Durham District School Board; Le Conseil Scolaire Catholique de District Centre-Sud; Information Report No. 16-04 ATTACHMENT # ~ ,TO REPOR'~ f/ PD_~.~_-'05 Page 4 33 4.3 5.0 Staff Comments - in reviewing the application to date, the following matters have been identified by staff for further review and consideration: · ensuring that the proposed development is compatible with, and sensitive to, surrounding land uses including site access, grading/drainage, and traffic movements; · ensuring a coordinated and sensitive approach to development with the abutting lands, both existing and future land use; · compatibility with the Dunbarton Neighbourhood Development and Design Guidelines; · ensuring that the proposed lotting pattern and dwelling designs maintain a high quality residential streetscape; · reviewing supporting technical submissions and reports to ensure that adequate information is provided, that technical requirements are met and that the proposed development design does not impact on the ability of abutting properties to develop in an appropriate fashion; - this Department will conclude its position on the draft plan design after it has received and assessed comments from the circulated departments, agencies and public. PROCEDURAL INFORMATION - written comments regarding this proposal should be directed to the Planning & Development Department; - oral comments may be made at the Public Information Meeting; - all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; - if you wish to be notified of Council's decision regarding either the proposed plan of subdivision or zoning by-law amendment application, you must request such in writing to the City Clerk; - if a person or public body that files an appeal of a decision of the City of Pickering in respect of the proposed draft plan of subdivision and/or zoning by-law amendment, does not make oral submissions at the public meeting or make written submissions to the City of Pickering before the draft plan of subdivision application is considered for approval, or before a zoning by-law is passed, the Ontario Municipal Board may dismiss all or part of the appeal; - if you wish to reserve the option to appeal Council's decision of the proposed zoning by-law amendment application, you must provide comments to the City before Council adopts any by-law for this proposal. 34 Information Report No. 16-04 ~,T'fACHMENI' # -~ .TO REPORT # PD /L)- 05 Page 5 6.0 6.1 Appendix No. I 6.2 6.3 OTHER INFORMATION list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing the report; Information Received full scale copies of the applicant's submitted plan and reports are available for viewing at the offices of the City of Pickering Planning & Development Department including: · the draft plan of subdivision; · Planning Report, prepared by Grant Morris Associates Ltd., dated September 2004; · Noise Control Feasibility Study, prepared by SS Wilson Associates, dated October 8, 2004; · Geotechnical Investigation, prepared by V. A. Wood Associates Limited, dated June 2004; · Intersection Spacing Review Report, prepared by SRM Associates, dated July 7, 2004; · Preliminary Grading Plan; · Tree Survey and Protection Plan; the need for additional information and/or addendums to submitted reports will be determined through the review and circulation of the applicant's current proposal; Company Principal - the owners of the subject lands are Amanda Lazardidis, Christos Lazardidis, Iliada Lazardidis and Maria Lazardidis; - Grant Morris Associates Ltd. is the authorized agent for the subdivision and rezoning applications. ORIGINAL SIGNED BY ORIGINAL SIGNED BY Ross Pym, MCIP, RPP Principal Planner- Development Review RP:Id Attachments Lynda Taylor, MClP, RPP Manager- Development Review Copy: Director, Planning & Development AT]ACHME~T #_ .~ TO REPOR'I' # PD_ /~ 35 APPENDIX NO. I TO INFORMATION REPORT NO. 16-04 COMMENTING RESIDENTS AND LANDOWNERS (1) none received to date COMMENTING AGENCIES (1) (2) (3) Veridian Connections Durham District School Board Le Conseil Scolaire Catholique de District Centre-Sud COMMENTING CITY DEPARTMENTS (1) none received to date ?ICK ~,TTACHMENT #., z~ 3'0 REPOR'~ # PD_ /0 Excerpts from Statutory Public Information Meeting 'Thursday, November 18, 2004 7:00 P.M. The Principal Planner, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. DRAFT PLAN OF SUBDIVISION APPLICATION SP-2004-04 ZONING BY-LAW AMENDMENT APPLICATION A 11/04 GRANT MORRIS ASSOCIATES LTD. ON BEHALF OF A., C., I. & M. LAZARDIDIS 1757, 1761, 1765 FAIRPORT ROAD LOTS 19, 20 AND 21, PLAN 1051 Ross Pym, Principal Planner, Development Review, provided an overview of property location, applicant's proposal and City's official plan policies pertaining to this site, as outlined in Information Report #16/04. 2. Christine Lazaridis, applicant, advised of their presence to answer questions and of their attempt to follow the Dunbarton Guidelines. Gayle Clow, 1811 Fairport Road, expressed the importance of having the two corner lots, Lots 1 and 18, facing Fairport Road. She questioned if any consideration is being given to extending Goldenridge Road. Ross Pym, Principal Planner, Development Review, advised that the Planning Department would like to see the extension of Goldenridge Road but this depends on the existing homeowners. o Michael Jain, 1771 Fairport Road, expressed his concerns with respect to the developers not residing in the area, therefore, not being sensitive to the infilling, with the felling of the trees and with the presumption that Council rubber stamp this type of development. He advised that, as his home is directly north of this development, his privacy will be greatly affected. He also stated is disagreement with the elevations of the proposed development. Grant Morris, 397 Sheppard Avenue, Planning Consultant for this development, advised that a landscape architect has been hired and an attempt is being made to develop a plan to save the boundary trees but those trees in conflict with the house location will have to be removed. He further advised that they have reviewed the application, the comments from the traffic, noise and municipal engineers and believe this is the appropriate application for the area. The corner lots will face onto Fairport Road with the garages facing Amanda Drive, similar to Marshall Homes. He also advised that the developers do live in the area. -1- AT?ACHMENT # ~.-,,~TO REPORT # [Pym, Ross From: Michael Jain [michael.jain@senecac.on.ca] Sent: November 26, 2004 12:54 PM To: Pyro, Ross Subject: Zoning by law amendment application, A, 11/04 Importance: High Dear Mr. Pym, My name is Michael Jain, and I live at 1771 Fairport Road in Pickering, which is the property(Lot 18) ,immediately north of the subject properties listed on the application. I was at the Public meeting on November 18 and i expressed strong objections to the application ,the way it stands. There are some very very old and beautiful trees, evergreens and weeping willows on the three properties in question that Mr. Lazardidis would like to tear down and destroy ,if the development is allowed to go through. I do not have to tell you the aesthetic and environmental benefits all this has not to mention the desire to keep Dunbarton and that particular part of Fairport and Dunbarton compatible with and sensitive to surrounding lands. If in their infinte wisdom, the city planners were to ask Mr. Lazardidis to resubmit an application to develop 10 estate homes ,5 fronting onto Fairport rd and 5 fronting onto Goldenridge road and allow for Goldenridge road t o connect from its current dead end at the north to the dead end at the south. This would truly allow for a gentle and natural development in keeping with what the planners had in mind all along with respect to minimizing dead ends and allowing current ones to connect. This would also maintain a high quality residential streetscape, surrounded by beautiful old growth trees and allow for a relatively substantial tax revenue for the City of Pickering,from those homes as well as be in keeping with the proposed estate homes being built at the corner of Fairport and Dunbarton. i do hope that you Sir and your committee Will take much of this into consideration when making your decision. Thanking you sincerely for your time Michael Jain 1771 Fairport Road Pickering ,Ont. L1V 1T1 The Regional Municipality of Durham Planning D~partment 1615 DUNDAS ST. E. 4TM FLOOR, LANG TOWER WEST BUILDING PO BOX 623 WHiTBY ON L1N 6A3 CANADA 905-728~7731 Fax: 905,436-6612 :mail: planning@ November 9 2004 ATTACHIblENT #_ ~ _TO F(E~'ORI # PD~ Mr. Ross Pym Principal Planner- Development Review Planning Department City of Pickering 1 The Esplanade Pickering, Ont. L1V 6K7 ~NNING & DEVELOPMENT OEPARTMENT Dear Mr. Pyro: Re: Regional Review of an Application for Plan of Subdivision File No.: S-P-2004-04 Cross Ref.: Zoning By-law Amendment Application A11/04 Applicant: A., C., I. & M. I, azaridis Location: Part Lot 26, Concession 1 Municipality: City of Pickering ,'egion.durham.on.ca www. region.durham.on.ca A.L. Georgieff, MCIP, RPP Commissioner of Planning This application has been reviewed by the Region and the following comments are offered with respect to the Durham Regional Official Plan, Provincial policies, and the proposed method of servicing. Official Plan Conformity The subject property is located within the "Living Area" designation in the Durham Regional Official Plan. The predominant use of land within the Living Area designation is for residential purposes. The proposed plan of subdivision would conform to the plan. "serVice Excellence for,~ouY commUnities" Durham Community Strateqic Plan The Community Strategic Plan supports the development of alternative methods of transportation, such.as walking and cycling. The proposal would appear to provide for the safe and convenient movement of pedestrians and transit riders. Some minor tree removal may occur on the site as a result of this proposal; Tree re-planting is encouraged by the Community Strategic Plan. Provincial Interests and Deleqated Review Responsibilities A Noise Control Feasibility Study was prepared by S.S. Wilson Associates for the proposed development. The study addresses noise impact from Fairport Road and the nearby C.N.R. Appropriate warning clauses are recommended for this development. The study was prepared in accordance with Provincial Criteria and Regional policy. 100% Post Consumer ATTACHMENT # ~ TO REPORT # PD /'~2_--~_5 .... There are no other provincial interests or delegated review responsibilities applicable to this application. ~/iuniciual Water Sup.~ly and Sanitary Sewer Service Municipal water supply can be provided to the subject development from an existing 300mm diameter watermain on Fairport Road. Sanitary sewer service is available and can be provided by connecting to an existing 375 mm. sanitary sewer on Fairport Road. Regional records reveal that the subject property is presently serviced by domestic water service connections and sanitary service connections. Any service connections that are to be abandoned must be disconnected or plugged at full expense to the owner. Based on the foregoing, the Region has no objection to draft approval of this plan. The attached conditions of approval are to be satisfied prior to clearance by the Region for registration of thiS plan. Please call Richard Szarek, Planner~ if you should have any questions, Yours truly, ~'Jim Blair, M.C.I.P., R.P.P. Director, Current .Operations Branch Attach: Conditions of Draft Approval cc: Grant Morris AssoCiates Limited Regional Works Department N:~pim\rs\s-p-2OO4-O4comments.doc ATTACHMENT #~lO Attac,hment to letter dated November 9, 2004 To: A., C.. I. & M. Lazaridis From: Jim Blair, M.C.I.P., R.P.P. Director, Current Operations Branch Re: Plan of Subdivision S-P-2004-04 City of Pickering DRAFT CONDITIONS OF DRAFT APPROVAL o o The Owner shall prepare the final plan on the basis of the approved draft plan of. subdivision, prepared by Grant Morris 'Associates Ltd., identified as project number 04250, dated June, 2004, which illustrates 18 lots for single detached dwellings, a roadway, road widening blocks, temporary right-of-way blocks, and a 0.3 m. reserve. The Owner shall name the road allowance in this draft plan to the satisfaction of the Regional Municipality of Durham. The Owner shall grant to the Region, any easements required to provide Regional services for this development and these easements shall be in locations and of such widths as determined by the Region. The Owner shall submit plans showing any proposed phasing to the Region for review and approval, if this plan is to be developed through more than one registration. The Owner shall provide for the extension of sanitary sewer and water supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Owner shall provide for the extension of sanitary sewer and water supPly facilities within the limits of the plan which are required to service other developments external to this plan. Such sanitary sewer and water facilities are to be designed and constructed according to the standards and requirements of the Regional Municipality of Durham. All arrangements, financial and otherwise, for said extensions, are to be made to the satisfaction of the Regional Municipality of Durham, and are to be completed prior to final approval. Prior to entering into a subdivision agreement, the Regional Municipality of Durham shall be satisfied that adequate water pollution control plant and water Supply plant capacities are available to the proposed subdivision. The Owner shall satisfy all requirements, financial and otherWise, of the Regional Municipality of Durham. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Region concerning the provision and installation of sanitary sewers, water supply, roads, other regional services. Page 2 The Owner shall agree in the City of Pickering Subdivision Agreement to implement the recommendation of the report, entitled "Noise Control Feasibility Study", prepared by S. S. Wilson Associates, dated October 2004, which specifies noise attenuation measures for the development. The measures shall be included in the subdivision agreement and must also contain a full and complete reference to the noise report (i,e. author, title, date and any revisions/addenda) and shall include any required waming clauses identified in the study. sbb02 s.txt IPym, Ross From: Geoff. Woods@cn.ca Sent: November 25, 2004 11:59 AM I'ro: Pym, Ross Subject: Proposed Draft Plan of Subdivision and Zoning By-law Amendment application, File Nos. SP-2004-04 and A 11/04, 1757, 1761 and 1765 Fairport Road Ross: We request that the following comments be included in the draft conditions, to be cleared by CN: 1. The Owner is required to insert the following warning clause in all development agreements, offers to purchase, agreements of Purchase and Sale or Lease and include in a Noise Impact Statement: "Warning: Canadian National Railway Company or its assigns or successors in interest has or have a right-of-way within 300 metres from the land the subject hereof. There may be alterations to or expansions of the rail facilities on such right-of-way in the future including the possibility that the railway or its assigns or successors as aforesaid may expand its operations, which expansion may affect the living environment of the residents in the vicinity, notwithstanding the inclusion of any noise and vibration attenuating measures in the design of the development and individual dwelling(s). CN will not be responsible for any complaints or claims arising from use of such facilities and/or operations on, over or under the aforesaid right-of-way." The Owner is required to engage a consultant to undertake an analysis of noise and provide abatement measures necessary to achieve the maximum level limits set by the Ministry of Environment and Canadian National. We request notice of any meetings or approvals regarding the subject property. Regards, Development Review Coordinator CN Railway Properties 1 Administration Road Concord ON L4K 1B9 Tel.: 905-760-5007, Fax: 905-760-5010 November 29, 2004 Memo to Ross Pyrrg Principal Planner-Development Review Copies to Brace Taylor, Tim Moore O!t¥ OF PICKERIN~i ~mLANNING & DEVELOPMEN? ~,mPA~, M~.NT Thank you for the opportunity to review and provide comments on the applications below: Draft Plan of Subdivision SP-2004-04 Memo dated October 4, 2004 Heritage Pickering is pleased to see the intention to renovate and reallocate several stone buildings on this property. We have no further concerns regarding this application ATTACHMENT #. ~.~.._TO for The Living City Jan. uary 26, 200'5 BY FAX AND MAIL' Mr. Ross. Pym City of.Picketing : Pi. dkering Civfc Centre One The Esplanade Pickering, ON LlV 6K7 Re:. .Draft Plan of Subdivision SP-2004~04, Zoning By-law Amendment Application A .11,/04 1757, 17.61 & 1765 Fairport Road ' .. City of PIckering Further to our letter dated November 9, 2004, the.Toronto and Region COnservation Authority has received a preliminary grading plan. for the subject' property, and staff have.had discussions with the City.' of Picker. ing Development Control staff regar, di. ng the proposed servicing of the. subje~:t property. It is' staff's understanding that stormwater. from the 'site will flow into the existing.Catch :basins along· Fairport Road,· and·~hat storm sep.tors will be installed for Water quality purposes.' As such., the -FRCA defers the ~eview of .the stormwater management design for the subject .property to the City. In. light of the above,, staff have n'a obje'cti°ns, to the su'bmi'tted applications. We. true this is of assistance, Should .you have any quest ons,' please, do not' h~sitate.to .contact the undersigned, Yours. truly; '. 'Carla Pierini Plans AnalySt "' Development Services' Sec.tio.r~ ' · Extension 5314 ¢:\Oevelopment Servlce~\Ourh,~m R~glon'~Fiekerlng\$A,.2er~4-O~- & A 11-0~.wpd ATTACHMEN3' # /~-~- ......... ,TO REPOR'I # PD /0-L35 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM November 8, 2004 To: From: Subject: Ross Pym Principal Planner- Development Review Robert Starr Supervisor, Development Control Draft Plan of Subdivision - SP-2004-04 Zoning By-law Amendment Application A11/04 Grant Morris Associates Ltd. on behalf of A., C., I. & M. Lazaridis 1757, 1763 & 1765 Fairport Road Lots 119, 120 and 121, Plan 1051 City of Pickering We have reviewed the above noted application and provide the follOwing comments: A storm water management report will be required and must confirm that the system proposed will conform to the Dunbarton Creek Master Stormwater Management Plan. 2. A functional servicing report will be required which addresses Storm Sewers, Sanitary Sewers and Water Supply. The owner will be required to enter into a Subdivision Agreement to satisfy requirements for provision of engineering drawings for City of Pickering services, roads, storm sewers, sidewalks, street lighting, fencing, lot grading, tree planting, cost sharing, etc., and financial obligations with respect to securities for services to be installed and maintained, all to the satisfaction of the City of Pickering. Installation and/or relocation of utilities will be the applicant's responsibility. ~ A Utility Coordination Plan will be required with detailed design submissions. A Construction Management Plan will be required and must address such items as road cleaning and mud/dust control, sedimentation and erosion controls, hours of work, vehicle parking during both servicing and house ATTACHMENT REPOR]' # PD_.._..~ Ross Pyro Amanda Enclave Draft Plan SP-2004-04 November 8, 2004 Paqe 2 construction stage, equipment and material storage during both servicing and house construction stage, topsoil stockpile location, etc. 6. Any earthworks proposed on this site prior to execution of a Subdivision Agreement will require a Fill/Topsoil Disturbance Permit. 7. Ensure that the recommendations of the Geotechnical Report by V.A. Woods are incorporated during detailed design. It appears that the Tree Survey/Protection Plan was not coordinated with the Preliminary Grading Plan. Trees identified for protection are in areas where swales are to be created and where significant grading changes are proposed. Please ensure proper coordination of drawings is carried out. 9. Corner rounding will be required at Lot 1 and Lot 18 and for future within Block 22 and Block 24. 10. The applicant will be required to contribute towards 50% of the future cost of Goldenridge Road across the frontage of the site. 11. The applicant will be required to contribute towards downstream oversizing that has been installed within the existing Goldenridge Road to the north of the site. Should there be any questions regarding these comments please contact the undersigned or Paal Helgesen at 905-420-4617. Robert'Starr RS:ph Attachment I:\Draft Plan of Subdivision-Condo\SP-2004-04 Amanda Enclave\Draft Plan Application Copy: Coordinator, Development Approvals Development Control Inspector (L. Calvelli) RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That Report CS 13-05 of the Director, Corporate Services & Treasurer concerning Formal Quotations - Quarterly Report for Information, be received and forwarded to Council for information. CORPORATE SERVICES DEPARTMENT MEMORANDUM February 23, 2005 To: From: Subject: Mayor Ryan and Members of Council Gillis A. Paterson Director, Corporate Services & Treasurer Report CS 13-05 Formal Quotations - Quarterly Report for Information At the Executive Meeting of February 14, 2005, Report CS 13-05, Formal Quotations - Quarterly Report for Information, was deferred for two weeks to the Executive Committee meeting of February 28, 2005 for staff to provide additional information. More particularly, the information requested was the current status and cost of goods or services contracted under the formal quotation process. Please find attached the information being requested. You will note that the cost is shown in the "Comments" column and the work status shown in the "Status" column. Attachment Copy: Chief Administrative Officer (Acting) Chief Administrative Officer Gillis A. Paterson Formal Quotations Summary October 1,2004 to December 31,2004 PST Included / GST Extra (unless stated otherwise) Reference DescriPtion Award Status Comments No, AWard Date Q-41-2003 Provision of Electrical Supply - Pylon $8,920 Complete $11,213 Dec 6, 2004 Sign, Pickering Recreation Complex Invoice for extras received and presently under review by staff and consultant to confirm Vendor: R.P.G. Electric Ltd. variance of $2,293.87 Q-5-2004 Remove Existing / Supply & Installation $48,697 Ongoing Nov 29, 2004 New Decorative Luminaries and Steel Poles Vendor: AGI Traffic Technology Inc. Q-33-2004 Asphalt Overlay - Rosebank Road $27,940 Complete $31,886.46 Oct 14, 2004 South Variance $3,946.46 approved and varied quantities based on Vendor: Aurostar Inc. actual field measurements Q-34-2004 Co-operative Quotation for Supply and $155,775 Expected Nov 15, 2004 Installation of Bus Wash System - Ajax start date Pickering Transit, Oshawa Transit (APTA) March 1/05 Commission Host: Pickering Participants: APTA, OTC Vendor: Westmatic Canada Inc. Q-36-2004 Supply and Delivery of City Brochures, $23,623.05 On going Nov 1,2004 3 Editions + Supplements per edition PST extra Culture & Recreation - brochures GST extra issued 3 times per year detailing Unit prices programs & classes available at the as City. Supplements - tabloid style flyers applicable issued approximately three times/year between brochures detailing special interest events Vendor: York Region Printing Q-37-2004 Supply, Installation - Concrete $22,324.42 Complete $27,617.28 Oct 5, 2004 Sidewalk, Kingston Rd, Southview Dr. Variance $5,292.86 to Notion Rd. approved for additional sod restoration Vendor: Brennan Paving & Construction Ltd. Formal Quotations Summary October 1,2004 to December 31,2004 PST Included / GST Extra (unless stated otherwise) Date Q-38-2004 Boulevard Improvements Krosno Blvd / $28,400 Complete Final cost $28,400 as Oct 14, 2004 Liverpool Rd Landscape Upgrade quoted Vendor: Mopal Construction Ltd. Q-39-2004 Supply, Installation and Commissioning $14,881.44 In progress. Nov 10, 2004 of Automatic Stand-by Generators- MOE Operations Centre Application Vendor: Fitzpatrick Electrical Contr. Q-40-2004 Supply and Delivery of Trees $21,945 Complete Final cost $21,945 Oct 27, 2004 PST extra as quoted GST extra Vendor: Dutchmaster Nurseries Q-46-2004 Facilities Snow Removal and City Various unit On going Nov 10, 2004 Sidewalk Snow Removal Services prices Vendor: Claremont Snow Removal Services Q-50-2004 Supply, Installation of Clean Agent Fire $18,147 Near Dec 21,2004 Suppression System, Civic Complex, completion Computer Room Vendor: Ace Automatic Fire Sprinklers Co. Inc. Formal Quotations Summary October 1,2004 to December 31,2004 PST Included / GST Extra (unless stated otherwise) T239-2004 Co-operative Tender for Provision of Various unit On going Dec 2, 2004 Stationery Supplies prices operating cost - 2005, Host: Region of Durham 2006, 2007 Participants: Pickering, Ajax, Whitby, Oshawa, Clarington, Uxbridge, Scugog, Durham Housing, Region of Durham Three year term with option for two additional one year terms. In first year - effective January 1, 2005 to December 31,2007 Vendor: Lyreco Office Products RFP 2002-3 Co-operative Proposal for Provision of Various unit On going Oct 25, 2004 Shredding Services prices operating cost in 2005 Host: Clarington Participants: Pickering, Ajax, Whitby, Oshawa, Clarington, Uxbridge, Durham School Board, Region of Durham Third year of three year term: January 1,2005 to December 31,2005 Vendor: Proshred Security W03-2003 Co-operative Tender for Supply, Various unit On going Dec 9, 2004 Delivery of Duplicating Paper prices operating cost in Host: Whitby. 2005, 2006 Participants: Pickering, Ajax, Whitby, Oshawa, Clarington, Uxbridge, Scugog, Durham Housing, Region of Durham, Lakeridge Health Third and last year of term, effective February 1,2005 to January 31,2006 Vendor: Unisource Fine Papers Some dollar values reported herein are below the formal quotation process threshold. Where warranted by the nature of the construction or scope of work, pricing obtained by formal quotation and therefore included in this report. 52' PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 13-05 Date: February 1,2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: It is recommended that report CS 13-05 of the Director, Corporate Services & Treasurer concerning Formal Quotations - Quarterly Report for Information be received and forwarded to Council for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. Formal Quotations Summary October 1,2004 to December 31,2004 Taxes as Applicable Reference No. Description Vendor Pricing Date Awarded Q-41-2003 Electrical Provision of R.P.G. $8,920 December 6, Supply- Pylon electrical supply Electric Ltd. PST incl 2004 Sign for pylon sign - GST extra Pickering Recreation Complex Q-33-2004 Asphalt Overlay Supply and Aurostar Inc. $29,895.80 October 14, - Rosebank installation of PST incl 2004 Road South asphalt overlay GST extra on Rosebank Rd Report CS 13-05 Subject: Formal Quotations- Quarterly Report for Information Date: February 1,2005 Page 2 Reference No. Description Vendor Pricing Date Awarded Co-operative Bus Wash Supply and Westmatic $155,775 November 15, Quotation, System-APTA installation of bus Canada Inc. PST incl 2004 Q-34-2004 and OTC wash systems - GST extra Ajax Pickering (APTA) Transit and Oshawa Transit Commission Q-36-2004 Supply and Supplyand York Region $23,623.05 November 1, Delivery of City delivery of City Printing per edition 2004 Brochures brochures, 3 PST extra editions and GST extra supplements Unit prices as applicable Q-37-2004 Supply, Supply and Brennan $22,324.42 October 5, Installation - installation of Paving & PST incl 2004 Concrete concrete Construction GST extra Sidewalk sidewalk, Ltd. Kingston Road, Southview Dr. to Notion Rd. Q-38-2004 Boulevard Boulevard Mopal $28,400 October 14, Improvements improvements, Construction PST incl 2004 Krosno/Liverpool Ltd. GST extra landscape upgrade Q-39-2004 Supply of Supply, delivery, Fitzpatrick $14,881.44 November 10, Automatic installation and Electrical PST incl 2004 Stand-by commissioning of Contractors GST extra Generators automatic stand- Inc. by generators - Operations Centre Q-40-2004 Supply and Supply and Dutchmaster $21,945 October 27, Delivery of delivery of trees Nurseries. PST extra 2004 Trees GST extra Q-46-2004 Snow Removal Seniors' snow Claremont Various November 10, Service removal service Snow unit prices 2004 and City sidewalk Removal PST N/A snow removal"as Service GST extra required" 1185497 Ontario ,54 Report CS 13-05 Subject: Formal Quotations - Quarterly Report for Information Date: Februaw 1,2005 Page 3 Reference No. Description Vendor Pricing Date Awarded Q-50-2004 Clean Agent Supply and Ace $18,147 December 21, Fire installation of a Automatic PST incl 2004 Extinguisherclean agent fire Fire GST extra System suppression Sprinklers system Co. Inc. T239-2004 Co-operativeProvision of Lyreco Various December 2, Tender for stationery Office unit prices 2004 Stationery supplies Products Supplies RFP 2002-3 Co-operativeProvision of Proshred Various October 25, Proposal forshredding Security unit prices 2004 Shredding services Services W03-2003 Co-operativeSupply and Unisource Various December 9, Tender for delivery of Fine Papers unit prices 2004 Duplicating duplicating paper Paper 3rd year renewal Attachments: Not applicable Prepar~By: V'~A. Felg~emacher Manager, Supply & Services Approved / Endorsed By: Gillis A. Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City CouDcil homa~ ~lnn,~ef A~nistr~ice~ RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That Report CS 17-05 from the Director, Corporate Services & Treasurer, concerning Cash Position Report as at December 31, 2004, be received for information. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 17-05 Date: February 14, 2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Cash Position Report as at December 31,2004 Recommendation: It is recommended that report CS 17-05 from the Director, Corporate Services Treasurer be received for information. Executive Summary: The attached schedules provide the City of Pickering's cash position, continuity of taxes receivable, outstanding investments, development charges collected and other development contribution information for the three months ended December 31, 2004. Financial Implications: The cash position of the Corporation for three months ended December 31, 2004 was a net decrease in cash of $4,773,522 to $8,013,507. Sources of Funds totalled $59,050,301 and Use of Funds totalled $63,623,823. Background: The discussion below describes the purpose and the information contained in each of the attached schedules. Statement of Cash Position: Attachment 1 reflects the sources and uses of funds for the final quarter of 2004. Subcategories have been identified to highlight those cash transactions that are significant in nature or large dollar value transactions for the City of Pickering. Continuity of Taxes Receivable: Attachment 2 summarizes the tax related transactions from October 1 to December 31,2004 and provides the outstanding taxes receivable as at December 31, 2004. This balance represents all three levels of taxes billed, such as City, Region and School Boards. Report CS 17-05 Subject: Cash Position Report as at December 31,2004 Date: February 14, 2005 Page 2 57 Outstandinq Investments: investments for both the December 31, 2004. Attachment Current Fund 3 reflects the short-term and long-term and the Reserve Funds outstanding as at Development Charqes Collected: Attachment 4 indicates the total development charges for the City, Region and School Boards, as the City is responsible for collecting development charges on behalf of all levels of government. The total amount collected of $2,040,738 agrees with the balance indicated under Sources of Funds on Attachment 1. However the remittance of development charges to the Region and School Boards indicated under the Use of Funds is different than the total collected on Attachment 4. This variance is a result of timing differences because payments to the Region and School Boards are due 25 days following the month collected. Other Development Contributions: Attachment 5 is provided to show other significant development contributions that have been received. Attachments: 2. 3. 4. 5. 6. 7. 8. Statement of Cash Position Continuity of Taxes Receivable Outstanding Investments Statement of Development Charges Collected Other Development Contributions City Portion of Development Charges Collected 2002-2004 Building Permits Issued 2000-2004 City Portion of Development Charges Collected 1991-2004 Prepared By: Audit Analyst Approved / Endorsed By: Gillis A. Paterson Director, Corporate Services & Treasurer Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Co[L!~il Tl'4o"mTa~ J. Q~vn¢ ¢f~f ' ' ' tra TO REPORT #~ /7 .~- City of Pickering Cash Position Statement for three months ending December 31, 2004 Sources of Funds: Accounts Receivable collected $ 161,126 Development charges collected 2,040,738 Operating 21,898,054 Grants-in-lieu: Federal 213,983 Provincial 849 Ontario enterprises 4,780,894 Municipal enterprises 698,550 Linear Properties 360,165 Federal specific grants Ontario specific grants 18,054 Interest Income 286,557 Sale of land Tax payments received 28,591,330 POA Revenue Total $ 59,050,301 Use of Funds: Operating and Capital Expenditures $ 24,130,027 Payroll 7,239,504 Region Levy 20,086,181 Regional portion of Dev. Charges 1,295,175 School Board Levies 9,939,705 School Board portion of Dev. Charges 108,780 Debenture payment to Region 368,893 APTA Funding 655,558 Total $ 63,823,823 Net Cash Increase (Decrease) $ (4,773,522) FINANCIAL POSITION Bank Balance Net Cash Bank Balance Oct 1, 2004 Provided (Used) Dec 31, 2004 Current Fund $ 12,787,030 $ (4,773,522) $ 8,013,507 TOTAL $ 12,787,030 $ (4,773,522) $ 8,013,507 Note: Includes City, Region and School Boards Cash Position final quarter 2004.xIsNET CHANGES 000000 000000 o~oo zz ~ l zzzzz 000000000 000000000 000000000 ZDD~~ Z ~ ~ZZZZ z~zzzz W ~Z W 000000000 000~0000 ~00~0000 ~00~~ w ~ oo~ ~0 ~oo0o<o WW ~WWWOW ~oooo o EEEEEEEEE ZZZZZZZZZ I-- LU Z o ..I o °1 W 0 0 o~ © U 0 0 City of Pickering Other Development Contributions For three months ending December 31, 2004 CONTRIBUTIONS: Cash - In - Lieu of Parkland TOTAL CASH-IN-LIEU OF PARKLAND $587,497 $587,497 Cash Position final quarter 2004.xlsOther Dev. Contrbtns o RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Mayor Ryan be authorized to make the following proclamations: "Red Cross Month"- March, 2005 "International Day for the Elimination of Racial Discrimination" - March 21, 2005 "ATV Safety Week" - May 9 - 15, 2005 "Youth Science Month"- March, 2005 FEB-15-2005 04:~9P~ FROI,J-4 08n~di~n Fled 0ro$$ Oroix-I:louge oansdienne +9057239023 T-630 P.O02 F-044 67 February 15, 2005 City of Picketing Re: Proclamation, March is Red Cross Month Dear Mayor David Ryan and Council Members: The Canadian Red Cross, Region of Durham is requesting the City of Pickering proclaim 'WIareh is Red Cross Month". We are also requesting a Red Cross flag be raised for the Month of March. It is important for the residents of the. City of Picketing, and all residents throughout the Region of Durham, know the Red Cross continues to serve the community with its programs and services. The opportunity to promote our branch is important and most appreciated. George A. Daniels Community Services Coordinator -4" Canadian Red Cross, Region of Durham Branch 585 Wentworth Street, East, Unit 40, Tel: 905-723-2933 X 206 Fax: 905-723-9023 ~eome.daniels~redcross.ca Central I_ak~, Eastern, Northern Region, 585 Wmtworth Street East, Unit 40, Oshawa, Oatario, CanMa L1H 3V8 ,~ Telephone: (905) 723-7251 Fax: (905) 723;9023 Clmri~ble Registration Number- 119219814RR0001 OPERATIONS & EMERGENCY SERVICES DEPARTMENT CULTURE & RECREATION DIVISION MEMORANDUM CLERk;% DiViSiON February 17, 2005 To: Bruce Taylor City Clerk From: Subject: Marisa Carpino Supervisor, Culture & Recreation Pickering Advisory Committee on Race Relations & Equity Request to proclaim March 21st On behalf of the Pickering Advisory Committee on Race Relations & Equity, please accept this as a formal request that the City of Pickering proclaim March 21, 2005 as the International Day for the Elimination of Racial Discrimination. Since 1966, March 21st has been recognized by the United Nations as the International Day for the Elimination of Racial Discrimination in response to the killing of 70 peaceful demonstrators in Sharpeville, South Africa in 1960. On February 19, 2005, the Pickering Advisory Committee on Race Relations & Equity commemorated Heritage Day with a lively community celebration of Pickering's rich heritage and cultural diversity. On this occasion, David Pickles, Chair, Pickering Advisory Committee on Race Relations & Equity and committee members would like to commemorate March 21st by way of proclamation so that our community can continue to be aware of the harmful effects of racism and discrimination and of the leadership of the municipal government to foster equality, respect and diversity. The Pickering Advisory Committee on Race Relations & Equity will be hosting a Race Relations Forum on March 23, 2005 in Council Chambers in order to commemorate March 21st. This forum will showcase winning entries of the student writing contest about discrimination - an initiative presented by the Pickering Advisory Committee on Race Relations & Equity in partnership with the Durham District School Board and the Durham Catholic District School Board. The Forum will also include guest speaker Zanana Akande, President of the Urban Alliance on Race Relations. The winning Subject: Pickering Advisory Committee on Race Relations & Equity February 17, 2005 Page 2 entries of the student writing contest will be displayed in the lobby of the Civic Complex for the entire month of March 2005. Thank you. :mc Marisa Carpino y Copy: David Pickles, Chair, Pickering Advisory Committee on Race Relations & Equity Chief Adminstrative Officer Chief Adminstrative Officer (Acting) Division Head, Culture & Recreation Members of the Pickering Advisory Committee on Race Relations & Equity I:\SUPERINT~COMMNITY~RACE\Race Relations Commiltee\proclarnation2.doc February 21, 2005 Mr. Bruce Taylor, Clerk City of Pickering Municipal Offices 1 The Esplanade Pickering, ON L1V 6K7 FEB GLERF,'S DIVISION The Regional Municipality of Durham Health Department HEAD OFFICE SUITE 210 1615 DUNDAS ST. E. WHITBY ON L1N 2L1 CANADA 905-723-8521 Tor: 905-686-2740 1-800-841-2729 Fax: 905-723-6026 www.reglon.d urham.on.ca An Accredited Public Health Agency Re: Proclamation of Ali-Terrain Vehicle (ATV) Safety Week Dear Mr. Taylor, On behalf of the Durham Region ATV Safety Coalition, I am asking you to help increase awareness of ATV safety by bringing this to the attention of your municipal council and requesting that council proclaim the week of May 9 to May 15, 2005 as ATV Safety Week. Once again, Durham Region ATV Safety Coalition is planning a region- wide ATV safety awareness campaign. Part of the campaign is requesting Regional Council and each Municipal Council to proclaim May 9 to May 15, 2005 as ATV Safety Week. The campaign will include media information, distribution of resources in the community (a copy of the brochure is included with this letter) and a community event in Ganaraska Forest highlighting the week. The following are important facts about ATV use: · There has been a dramatic increase in the recreational use of ATVs. From 1996 to 2001 Canadian ATV sales have tripled to 75,000. · ATV injury-related hospitalizations are the only type of injury-related hospitalization that has ~ncreased dramatically in the past five years. · 36% of ATV-related injuries are in persons between 5 and 19 years. · The rate of hospitalizations due to off-road vehicles is higher in Durham Region than the Ontario rate. Th e'Durham Region ATV Safety Coalition has representatives from Durham Regional Police Service, Durham Region Health Department, Durham Region Works Department, Ontario Ministry of Transportation, Municipality of Clarington, Township of Brock, Township of Scugog, Ganaraska Region Conservation Authority, Outback ATV Club and community members. The goal of the coalition is to reduce the number of injuries related to ATV use by promoting safety. We appreciate your support in raising awareness of ATV safety by proclaiming the week of May 9 to May 15, 2005 as ATV Safety Week.. "Service Excellence for our Communities" Sincerely, Connie Vail RN, BScN Public Health Nurse Durham Region Health Department ® 100% Post Consumel Sci C3NTAIqlO' Supporting and celebrating Ontario's young scientists Soutenant et c&l&brant les jeunes scientifiques de I'Ontario THE ONTARIO TRILLIUM FOUNDATION LA FO~DATION February 11, 2005 ~'-~-~ COpy~TRcULATE TO: J His Worship Dave Ryan Mayor of Qty Of P~cl~'elci~:~ One the Esplanade Pickering ON ElY 6K7 ~~7 ~ ~coR~ ~RoJ.~~ ~/ IVlh IVI~U/I Across Canada, some 500,000 students are geeing ~ady to'ts~~~U technology fairs in March, which has been declared You[~ ~c~en6~ Festival Month in Canada. 71 As part of that celebration, Ontario is staging its fifth annual Youth Science Month, celebrating the 250,000 Ontado students participating in local and regional science fairs. Some of those 250,000 students are here in your municipality, preparing to compete in local and regional science fairs, and hoping to be among the elite young scientists who will take part in the national championships, the Canada-Wide Science Fair, to be held in Vancouver, British Columbia in May. Sci-Tech Ontario would like to invite you to join the many mayors and other dignitaries who plan to declare Youth Science Month in their jurisdictions. It is a wonderful opportunity to show your support for the innovative young people in your community, many of whom will go on to important careers in research, science and technology, helping to create jobs, cure diseases, make discoveries and improve our quality of life. Enclosed please find a copy of the proclamation of Youth Science Month, which could serve as a model for your own declaration. Should you decide to issue a declaration, we would appreciate receiving a copy. As well, you may want to attend one of the local or regional science fairs in your community, recognize the dedicated volunteers and innovative students involved in your region's science fair with a public ceremony or send an official letter of congratulations to the top students in your region's fair. If there is anything our organization can do to aid your efforts, please let us know. Our role is that of a resource group in support of the regional science and technology fair organizations, and we would be glad to put you in touch with the right people or to provide additional information. Please feel free to contact the Sci-Tech Ontario Representative in your area (a listing is available on our website at www.scitechontario.org). Yours sincerely, Heather Higher Chair, Sci-Tech Ontario 476 Willard Avenue, Toronto, Ontario, M6S 3R6 Tel/T~I: 416 598-8827 Fax/T616c: 416 604-1876 Email/Courriel: info@scitechontafio.org www.scitechontafio.org PROCLAMATION YOUTH SCIENCE MONTH ONTARIO Whereas March has been proclaimed as 'Youth Science Month' by Youth Science Foundation Canada, in celebration of the 500,000 students across our nation participating in local and regional science and technology fairs this month, and 250,000 of those students are here in Ontario, taking part in dozens of local fairs and 30 regional fairs in our province, and The very best of these participants will champion Ontario at the Canada- Wide Science Fair, to be held this May in Vancouver, and All of these students have worked diligently to produce projects that demonstrate Innovation, Initiative and Imagination, and It is in the best interests of young people to acquire knowledge and skills in science and technology in order to better understand the world and to further their educations and future career prospects, and It is in the best interests of our society and our economy to support the creation of an innovation culture and the nurturing of a generation of scientifically literate young people who will push forward the boundaries of our knowledge and improve the quality of our lives in the future, and All Canadians should be supporting and celebrating our young scientists Therefore, Sci-Tech Ontario and Youth Science Foundation Canada proclaim that March, 2005 is Youth Science Month in Ontario. So proclaimed March 1'~, 2005 by Sci-Tech Ontario Heather Higher Chair Sci -TECI~ ?4 7 5