HomeMy WebLinkAboutCS 48-04PICKERING
REPORT TO
EXECUTIVE COMMITTEE
Report Number: CS 48-04
Date: November 9, 2004
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: 2005 Interim Spending Authority
Recommendation:
1. That Report CS 48-04 from the Director, Corporate Services & Treasurer be
received; and that:
the 2005 Interim Operating Expenditures be approved at 50% of the prior years'
budget including exceptions as contained in Attachment 1, pending approval of the
formal 2005 Current Budgets by Council;
the Treasurer be authorized to transfer to the Ajax Pickering Transit Authority
(APTA) a maximum of 50% of APTA (City of Pickering's share) prior years budget,
pending approval of the formal APTA 2005 Current Budgets by Council; and,
4. the appropriate City of Pickering officials be authorized to take the necessary
actions to give effect thereto.
Executive Summary: Not applicable
Financial Implications: Adoption of interim current operating appropriations does
not constitute approval of a formal budget but rather is required to provide funding
authorization for the payment of salaries and wages and such other accounts as may
be necessary for normal day-to-day operations of the City. At the conclusion of the
Budget process, all interim current operating appropriations are nullified and replaced
with the detail appropriations as approved by Council.
Report CS 48-04
Subject: 2005 Interim Spending Authority
Date: November 9, 2004
Page 2
Background: Each year, pending approval by City Council of the annual Operating
Budget, it is necessary to provide expenditure authority respecting the payment of
accounts for the interim period from January 1 until the Budget is adopted by Council.
Such authority is in the form of interim current operating appropriations to meet
estimated expense requirements of the individual departments, agencies and boards.
The 2004 Current Budget was considered by Council in June 2004. The 2005 budget
may prove to be as challenging as 2001 to 2004 due to the City's unique fiscal situation.
Therefore, we are seeking approval to provide for interim spending authority for up to
the first six months of 2005 or when Council approves the 2005 Budget, whichever
occurs first.
Appropriate adjustments have been made in the departmental appropriations listed as
Attachment 1 where the spending patterns indicates that something greater than 6/12's
will be necessary for the first six months of 2005 such as snow clearing (Roads). While
there is a minor provision for small capital expenditures from current funds, any capital
projects proposed prior to the approval of 2005 Capital budget will require specific
approval by Council. The Interim Appropriations as listed are based upon the cost
centres of the City and being the basis upon which the 2004 Budget was presented and
approved.
With the transfer of the Public Transit and Specialized Services to the Ajax Pickering
Transit Authority (APTA), we continue to exclude this expenditure from the City of
Pickering's budget. Instead, the City of Pickering's share of APTA's expenditures is
addressed separately in Recommendation 3.
Attachments:
1. 2005 Interim Appropriations for Current Budget Operating Expenditures
Report CS 48-04
Subject: 2005 Interim Spending Authority
Date:
November 9, 2004
Page 3
Prepared By:
Approved / Endorsed By:
Sarah Kibble
Financial Analyst
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:sk
Attachment
Copy: Chief Administrative Officer
Director, Operations & Emergency Services
Director, Planning & Development
Chief Executive Officer, Library
Rec(:. ~m. men~eration of
P~cker~n~
Thomas J. ministrative Officer
/
ATTACHMENT # .
CITY OF PICKERING
2005 INTERIM CURRENT OPERATING APPROPRIATIONS
/ TO REPORT#
COST CENTRE
Animal Control
B. McLean, Reg. Coun. - Ward 2
Building Services
By-Law
C. A. O. Office
Civic Complex
Clerk Office
Community Centres
Corporate Projects & Policy
Council Support
Crossing Guards
Cult & Rec. Admin.
Customer Care
D. Pickles, City Coun. - Ward 3
Development Control
Don Beer Arena
Dunbarton Pool
Emergency Operation Control Centre
Environmental Services
Equipment & Furniture - cap/curr
Finance
Fire Protection
Health & Safety
Heritage Pickering
Human Resources
Information Technology
K. Ashe, City Coun. - Ward 1
Legal Services
Libraries
M, Brenner, Reg. Coun. - Ward 1
Mayor Ryan
Mun. Prop. Eng. & Admin.
Museum
Operations & Emerg. Services-Admin.
Operations Centre - Municipal Garage
Parks
Plan, & Develop. - Admin,
Planning
Print Shop/Mail Room
Programs
Property Maintenance
R. Johnson, Reg. Coun. - Ward 3
Recreation Complex - Arenas
Recreation Complex - Central Core
Recreation Complex - Pool
Roads
Senior Citizens Centre
Street Lights
Supply & Services
Vacant, City Coun. - Ward 2
Various - General Government
TOTAL
APTA
2O04
BUDGET
$28O,34O
71,475
690,798
507,454
346,379
412,820
503,806
488,791
517,349
209,657
291,000
838,870
133,193
71,475
486,711
856,832
278,104
123,726
1,555,625
75,000
1,974,507
9,311,811
119,039
6,340
608,766
946,948
69,390
205,590
3,884,002
71,475
120,835
1,233,133
332,037
324,500
812,537
2,200,277
788,407
1,301,343
381,872
1,797,278
410,776
71,475
619,236
1,856,322
646,705
3,556,184
211,214
544,800
286,831
71,475
6,346,275
$49,850,78~5
$4,488,669
2005
(Jan I - June 30)
INTERIM
APPROPRIATION
$140,170
35,738
345,399
253,727
173,190
206,410
251,903
244,396
258,675
104,829
145,500
419,435
66,597
35,738
243,356
428,416
139,052
61,863
777,813
75,000
987,254
4,655,906
59,520
3,170
304,383
473,474
34,695
102,795
1,942,001
35,738
60,418
616 567
166 019
162 250
406 269
1,100 139
394 204
650 672
190 936
898,639
205,388
35,738
309,618
928,161
323,353
2,133,710
105,607
272,400
143,416
35,738
2,780,019
$24,925,393
$2,244,335