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Home My WebLink AboutPD 23-04PICKERING REPORT TO COUNCIL Report Number: PD 23-04 Date: May 12, 2004 From: Neil Carroll Director, Planning & Development Subject: Church Street Urbanization and Extension 388270 Ontario Limited (Runnymede Development Corporation Limited) Part of Lot 15, 16, Range 3 B.F.C. (West side of Church Street, south of Bayly Street) City of Pickering Recommendation: That Council authorize the appropriate City officials to enter into a development agreement with 388270 Ontario Limited (Runnymede Development Corporation Limited) satisfactory to the Director, Planning & Development respecting the extension and urbanization of Church Street, from Bayly Street to Clements Road, and the extension and urbanization of Clements Road from its current terminus to the Church Street extension; 2. That Council authorize, as a pre-2004 capital budget approval expenditure: a) b) $131,120.00 for urbanization and extension of Clements Road from its current terminus to Church Street (budget project code 04-2321-001-22); $1,197,570.00 for urbanization and extension of Church Street from Bayly Street to Clements Road (budget project code 04-2321-001-23); That the Director, Planning & Development be authorized to forward a letter to the Clerk, Town of Ajax advising of the City of Pickering's commitment to cover ail costs relating to the Church Street extension and urbanization, and to maintain Church Street from Bayly Street to Clements Road; That Council authorize staff to initiate the process to transfer the unopened portion of the Church Street road allowance, south of Clements Road to Montgomery Park Road, to the Toronto and Region Conservation Authority, in consultation with the Town of Ajax; 5. That a copy of Report PD 23-04 be forwarded to the Clerk, Town of Ajax; 6. That the appropriate officials of the City of Pickering be authorized to give effect thereto. Report PD 23-04 Subject: Church Street Urbanization and Extension Date: May 12,2004 Page 2 Executive Summary: In order to facilitate the development of a 66,543 square metre warehouse/distribution facility on lands currently owned by 388270 Ontario Limited (Runnymede Development Corporation) south of Bayly Street and west of Church Street, the applicant is required to extend storm sewer servicing within the Church Street right of way southward to Lake Ontario and the sanitary sewer to the Jodrel Road pumping station (see Attachment # 1 - Location Map - Applicant's Land Holdings). The City has requested the applicant to re-construct Church Street from its existing rural cross section to urban standards from Bayly Street to Clements Road, and to extend Clements Road from its current terminus to connect with Church Street. This will accommodate the distribution facility in addition to existing traffic demands in the Brock Industrial Area that may now use this alternative route. The City intended to initiate the urbanization of Church Street and the extension of Clements Road in 2005, as identified in the development charge by-law. However, with Runnymede's immediate development interests, it is appropriate to expedite the construction of Church Street, with Runnymede assisting by "front ending" construction costs and undertaking road construction works simultaneous with its building project. The Toronto and Region Conservation Authority has approved the permanent easement required for the sanitary and storm sewer alignments, which are located on lands owned by the TRCA. As a condition of approval, the TRCA has requested that the unopened Church Street road allowance south of Clements Road, be closed and transferred into TRCA ownership. Planning & Development Department staff support this request and propose to work with the Town of Ajax to implement this property transfer. In order for the City to enter into the required development agreement with 388270 Ontario Limited (Runnymede Development Corporation), staff requires authorization from Council to enter into the agreement and Council's approval respecting the expenditure of funds as a pre-2004 capital budget approval item. Financial Implications: Church Street urbanization south of Bayly Street and the extension of Clements Road to Church Street are two distinct projects identified in the City's Development Charge By-law. Both projects are identified for approval in the draft 2004 capital budget - Project code 04-2321-001-22 - $131,120.00 and Project code 04-2321-001-23 - $1,197,570.00 (total expenditure of $1,328,690). While the total amount of $1,328,690 requires approval by Council, arrangements with Runnymede will enable the City to defer payments such that a total of $231,120.00 will be paid for design work and limited construction in 2004, and the remaining $1,097,570.00 for construction paid in 2005. However, approval for both projects is required at this time. Due to the concurrent servicing works being undertaken by Runnymede along Church Street, the City expects to experience cost savings on the total project. The Director, Corporate Services and Treasurer has reviewed this report and concurs with its recommendations. Report PD 23-04 Subject: Church Street Urbanization and Extension Date: May 12, 2004 Page 3 Background: 1.0 The extension of servicing for the Runnymede Development requires an accelerated timetable for Church Street improvements. Runnymede Development Corporation Limited (388270 Ontario Limited) has received conditional approval of land severance application LD 218/03, which proposes to create a 23.7 hectare parcel of land, in the vicinity of Church Street and Bayly Street, to support the development of a 66,543 square metre warehouse\distribution facility. In order to facilitate development of the subject property, the applicant is required to install storm and sanitary services within Church Street to an existing pumping station on Jodrel Road. This servicing will also accommodate future development of the lands located in the north-west sector of Bayly Street and Church Street. The City of Pickering's Development Charge By-law includes improvements to Church Street, reflecting 2005 as the anticipated implementation year. Planning & Development staff have established an agreement with Runnymede respecting "front ending" of costs associated with the urbanization and extension of Church Street and Clements Road. This agreement will enable the City to defer payments for the majority of construction costs related to the Church Street urbanization and extension to 2005. Payment for road design work and some construction costs will still be required in 2004. 1.1 Authorization to commit to repayments in 2004 and 2005. The City's Development Charge By-law provides a total allocation for the urbanization of Church Street and extension of Clements Road of $1,328,690.00. These works are identified as two distinct projects in the City's Development Charge By-law. Both projects are identified for approval in the draft 2004 capital budget. In order to complete design works for the total project and accommodate construction costs for Clements Road, it is necessary that the City commit to payment of $231,120.00 in 2004. The majority of the full project construction will occur in 2004, however the development agreement will delay any further payments by the City until 2005. We require authorization from City Council to commit to a payment in 2005 of up to a maximum of $1,097,570.00. It is anticipated that the City of Pickering will experience cost savings for this project as a result of the concurrent servicing works being undertaken by Runnymede Development Corporation. Report PD 23-04 Date: May 12, 2004 Subject: Church Street Urbanization and Extension Page 4 1.2 The Director, Planning & Development will advise the Town of Ajax respecting the City's commitment to construct and assume maintenance of Church Street south of Bayly Street. The Town of Ajax has expressed concern with the proposed urbanization and extension of Church Street and with various aspects of the site plan application on Runnymede's land. The Town's concerns with the Church Street improvements are related to cost and maintenance. The Town of Ajax has requested written confirmation that the City of Pickering is prepared to construct Church Street, south of Bayly Street, at no cost to the Town of Ajax, and that the City is prepared to assume maintenance of this portion of Church Street. The Division Head, Municipal Property & Engineering recently met with Ajax staff respecting a draft boundary road agreement that will address all boundary roads between the Town and the City, including Church Street, south of Bayly Street. It is anticipated that a boundary road agreement acceptable to both parties will be achieved in the near future, and brought to the respective Councils for ratification. However, as a precautionary measure and in the event the boundary agreement is not finalized before construction must commence on Church Street, it is recommended that Council authorize the Director, Planning & Development to forward a letter to the Clerk, Town of Ajax, providing assurance that the City of Pickering is committed to cover all costs related to the Church Street extension and urbanization (save and except any extras that the Town of Ajax desires), and to the maintenance of Church Street from Bayly Street to Clements Road. This maintenance responsibility would then be taken into consideration in the final boundary road agreement. 1.3 Toronto and Region Conservation Authority has requested conveyance of the unopened portion of Church Street, south of Clements Road, to the Authority Through discussions respecting potential sanitary and storm sewer alignments it was determined that the existing Church Street Road allowance south of Clements Road was not the preferred option, due to the presence of significant vegetation. The preferred alignment for the sewers is located on lands owned by the TRCA and the required permanent easement over the land was approved by the Authority on April 30, 2004. The TRCA has requested that the City of Pickering and the Town of Ajax work together to close the unopened Church Street Road allowance and transfer ownership to TRCA. This action will serve to protect the lands and consolidate ownership under the TRCA (see Attachment #2 - Unopened Church Street Road Allowance). Report PD 23-04 Subject: Church Street Urbanization and Extension Date: May 12,2004 Page 5 Planning & Development Department staff concur with TRCA's request. Easements will be provided to protect City and Regional servicing interests, and the lands are designated Open Space System - Natural Area in the City's Official Plan. It is recommended that Council authorize staff to initiate the process to transfer the unopened portion of the Church Street road allowance, south of Clements Road to Montgomery Park Road, to the Toronto and Region Conservation Authority, in consultation with the Town of Ajax. Attachments: Location Map- Applicant's Land Holdings Location Map - Unopened Church Street Road Allowance Prepared By: Approved / Endorsed By: /) Tyler Barnett ~ OLSenior Planner- Site Planning Robert S~arr-- Supervisor, Development Control Neil Carrol(7'l~fclP>.R~P Director, Pl~rrmirfg & Development TB:Id Attachments Copy: Chief Administrative Officer. Recommended for the consideration of Pickering City Council% TICor~s ,~. Quire, Chief'C, dministrat~ ATTACHMENT d / TO REPORT dr. PD ~.~ .~ -. o c/ BAYLY STREET ~ ~ , ~ ' : LANDS i I H~;)LBINGS /, Git¥ of Pickerin~ Plannin~ & Dovdopmont Department PROPERTY DESCRIPTION PART LOT 15 & 16, RANGE 3 BROKEN FRONT CONCESSION, 40R-2458 PART OWNER 388270 ONTARIO LTD. (RUNNYMEDE DEVCORP LTD) DATE MAR. 23, 2004 DRAWN BY JB FILE No. APPLICANTS TOTAL LAND HOLDINGS SCALE 1:5000 CHECKED BY TB FOR DEPARTMENT USE ONLY PN-4 PA- AP,:~LI( N' ' r'S TOTAL! LAi~ ID'--.~- Hi;)LBlNG S ATTACHMENT # ~ TO REPORt[ ~ PD I,~___ ~ ~ ~ IMPROVEMENTS , ' Git~ ol ¢ickerin~ ¢lann,n~ & Devolopment Dopa~ment ~R~ DESCRIPTION UN-OPENED CHURCH STREET ROAD ALLOWANCE FOR DEPARTMENT USE ONLY PN-4 PA-